05/31/1994
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ACTION AGENDA - CLEARWATER CITY COMMISSION MEETING - May 31,1994 - 9:00 A.M.
Welcome. We are glad to have you join us. If you wish to speak please wait to be recognized, then
state your name and address. Persons speaking before the City Commission shall be limited to 3
minutes. No person shall speak more than once on the same subject unless granted permission by
the City Commission. ANY PERSON WITH A DISABILITY REQUIRING REASONABLE
ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING, SHOULD CALL 813/462-6684.
1. Pledge of Allegiance
2. Invocation
3. Service Awards
4. Interim City Attorney Report
Convene as Pension Trustees
Convene as CRA
5. Approval of Minutes - Regular Meeting of
5/16/94, Special Meetings of 5/16/94 &
5/19/94
1. Mayor.
2. William C. Baker, Assistant City Manager.
3. None.
4. City Attorney Selection Committee will
meet 6/6194 at 3:00 p.m.
25-30 applications submitted.
5. Approved as submitted.
PRESENTATIONS
6. Marine Advisory Board - Annual Report
6a Information - Kiosks
6. Report given.
6a System demonstrated.
7.
Citizens to be heard re items not on the Agenda
Bob Wriqht stated citizens are concerned re the way the issue of the Municipal Services Building was
handled and the proposal to immediately vacate the Annex. He requested a tour of the Annex and
Utility Customer Support Building.
CITY MANAGER REPORTS
CONSENT AGENDA (Items #8-19) - Approved as submitted less #16.
The following items require no formal public hearing and are subject to being approved in a single
motion. However, any City Commissioner or the City Manager may remove an item from the Consent
Agenda to allow discussion and voting on the item individually.
8. Declare personal property surplus &
authorize disposal through sealed bid sale
(AS)
9. Purchase of Norstar telephone system for
the Gas Sales Office/Appliance Showroom
from General Telephone of Florida, Tampa,
FL, at an est. $15,183.30 (GAS)
5/31/94
1
10. Purchase ofAxion computer hardware from
Respect of Florida, Clearwater, FL, for
$23,427 and cash purchase of appropriate
software from ASAP Software Express,
Inc., Buffalo Grove, IL, for $8,533.50, for a
total of $31,960.50 (GAS)
11. Purchase & installation of a handicapped
stair lift for Marina Building (25 Causeway
Blvd.) from Handicapped & Elderly Life
Products, Inc., Clwr, FL, for $25,800 (GS)
12. Contract for pre-fabrication & installation of
a portable classroom to Advanced Modular
Systems, Inc., Pompano Beach, FL, for
$45,310 to include a 1-year warranty
package on all parts & labor; approve lease
purchase thru Security Capital Corp (PO)
13. Purchase & install replacement playground
equipment for Plaza Park to Park
Structures, Inc., for $19,492.49 (PR)
14. Purchase garden & nursery chemicals from:
Helena Chemical Co., for $19,566.25;
Harrells's Inc., for $5,187.50; and Terra
Asgrow Florida, for $35,520.12, for the
period 6/1/94-5/31/95, for an est. total of
$60,273.87 (PR)
15. Delivery of approx. 800 yards of sandy soil
(est. $4,280) and approx. 1,600 yards of
red ballfield clay (est. $1 6,320) from
Emmett McCabe Trucking, Inc., Seminole,
FL, for the period 6/1/94-5/31/95, for a
total est. $20,600 (PR)
16. Contract to renovate Clearwater Beach
Recreation Center building to Oa khurst
Construction Co., Inc., for $601,716
which, with alternates #s 1-3 is lowest
responsive bid; instruct staff to prepare a
CO to reduce the costs to $564,746 by
accepting certain items; and authorize
additional funding as outlined by staff (PR)
17. Work Order for the Northeast Wastewater
Residuals Handling Facility to Briley, Wild &
Associates, Inc., Clearwater, FL, providing
additional funding of $97,000 for Design
Engineering Services, Field Engineering
Services & Resident Construction
Inspection, for a new total of $371,000
and extending the construction period from
12/1 0/93-5/30/94 (PW)
16. Approved.
5/31 /94
2
1 8. Contract for a copper corrosion control
system from Sper Chemical Corp., Largo,
FL, for use by the Water and WPC
Divisions of PW Dept, for the period
6/7/94-6/6/99, for an est. $706,128 (PW)
19. Purchase of one dump truck for the WPC
Division from General GMC Truck Sales &
Service, Inc., WHITEGMC of Palm Beach,
West Palm Beach, FL, for $68,499;
approve lease purchase thru Security
Capital Corp. (PW)
OTHER ITEMS ON CITY MANAGER REPORT
20. Arrangement with Sand Key Civic
Association for concrete utility poles to be
installed within Sand Key special
assessment district with district residents
providing a lump sum cash prepayment
equivalent to the difference between wood
and concrete for a period of 10 years (CM)
21. Review Alcoholic Beverage Issue
Worksheets - direction re developing a
LDCA to modify Clearwater alcoholic
beverage regulations (CP)
22. Res. #94-11 - forming the Equity Study
Commission to review the city's
occupational license ordinance and fees and
make recommendations to the City
Commission re this (CP)
23. Planning and Zoning Board - 1 appointment
(CLK)
24. Community Relations Board - 2
appointments (CLK)
25. Other Pending Matters
a) Three year lease, retroactive to 517194-
5/6/97, for city owned property known as
1165 Cleveland Street to Stone Buick, Inc.,
for $3,500 per month, plus applicable sales
and ad valorem taxes, for a total rental to
the City of $126,000 (PW)
20. Accepted payment of $25,000 to cover the
additional cost to the City and approved use
of fiberglass poles.
21. Direction to prepare a LDCA and bring back
for receipt & referral.
22. Members need not be Clearwater residents,
must represent business in Clearwater.
Board to be 7 members; each Commissioner
appointing one member and the City
Manager appointing 2. Resolution to be
agendaed for 6/2/94.
23. Reappointed Kemper Merriam.
24. Appointed Naomi Williams to the "At-Large"
category and Jeffrey Jones to the
"Industrial Management" category.
25. a) Approved.
CITY ATTORNEY REPORTS
26. Other City Attorney Items
5/31/94
26. None.
3
27. City Manager Verbal Reports
28. Commission Discussion Items
a) Direction re reconsideration of SV93-30 -
Gayfers
29. Other Commission Action
30. 'Adjournment
5/31/94
27. Approved $5,000 reduction in payment to
Hildebrandt.
Directed that discussion re additional
advertising in neighborhood papers be
agendaed.
28. a) Denied reconsideration.
29. Approved waiver of sign variance fee for
Community Service Organizations sign.
Garvev questioned if the Commission would
support suggesting there be no smoking in
Jack Russell Stadium. No support.
Garvev questioned the status of the Pier
Pavilion Lease. The City Manager reported
talks with Mr. Alexander have taken place,
will be bringing forward a lease extension
for discussion.
Garvev questioned scheduling discussion of
Dunedin Pass report. Scheduled for
6/16/94.
Thomas requested the City Manager
investigate the possibility of the City
receiving revenue from the Empress Cruise
Line.
Berfield reported she participated in a DUI
exercise by Clearwater and other municipal
police departments. Clearwater police were
professional and courteous. She stated she
was proud of Clearwater police.
FitzQerald reported re a Supreme Court
ruling that will affect the City's ability to
regulate flow control of solid waste. He
requested the City Manager contact the
Florida League of Cities to obtain all the
information they have on this matter. It will
take a Federal law to blunt the impact of
the ruling.
30. 4:29 p.m.
4
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J\1ay 31, 1994
Annual Report of Cleatwater Marine Advisory Board
Members:
Bill Stephan (Chairman), James Ashbaugh (Vice Chairman), David Martens (Secretary), Bill
Donovan, Dick TwininK Don McFarland, David Hemel-ic.lr.., and David Perkins (Ex-Officio).
This cOIrunittee represents over three centuries of lifetnne ex.periences in Cleat"\vater and its
lIMber. Each of us is very concenled that life in our to\\-'11 keep those qualities that caused us
or our parents to move anelior s.1ay here The beach, b()a.ting and fishing are very UnpoItant
parts ofth.is quality of life. We are thankful to have an opportunity to set'.'e our city in a way
that will assist III making the best use of the !ll<.'lrme assets available.
During the past 12 months we have concidered a number of issues. Recommendations were
made on ten of these topics to the Commission. The issues discussed were:
Dunedin Pass
CIC<1f'Water Pass Bridge
"-
Pier Pavilion Lease (review requested of all proposals. June 1993)
1vlarina Channel
Turner and Magnolia Street Piers
Fishing access on Clearvv<lter Pas:; Bridge (May)(De~" 1993)
Reconstruction of Pier 60
Live aboard policies (King Cole Motel) (JtUle)
Tropical Seascape changes at the rvIari.na
Marina Leases
Sailing Center
Fishing Piers to replace the \Vest bridge ends of the old calJsewaybridges.
(September 1993) (Oct. 1993)
Empress Cause Line (Octobel" I 993)
Slip rental fees (Oct 1993)
Pnoritize tl1(~ location of Fishi.ng piers (Dee. 1993)
Seminole Laur.ch Ramp Fees (Dec 1993)
Island Estates Marina new CC\llstruction
Reconunend to the Coast Guard regarding locatlOll of makers (Dec. 1993)
SUllsh.illc Law
BlJdget for 1995
~ew diesel fuel requirements
ChlIter re\'leW t.OplC~i {).'larc.b 1993
rvlunllL1 Customer SlllYCY
This Board IS very much indebted w the H.arbormaster, BIll Held. \V Ilhoul Ius support.
time, and aSSIstance Ul fmding the facts III each issue we c<,uld not haVt~ done {.\ur n5~.Hgned
task
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Your ?vlarine Advis01Y Board is looking fonv-ard to:
(a) The construction of the following fishing piers.
1. West end of the old west bridge on Nlemorial Causeway
2. Low level canvalks on the North and South ends of the new Clearwater Pass Bridge
3. Continued maintenance of the east end of the old memorial causeway bridge.
4. Clearwater Beach Recreation Center and Yacht Basin. Two fisbing piers; one in the
basin near the tennis courts and one on the east end of the property
5. Seminole Docks, on the southwest comer of the property
(From the minutes of December 1993)
(b) Continued pursuit of a navigable route to the Gulf on the north.
(c) Proposals for Pier 60, that will provide a usable lease that will be attractive and
profitable.
(d) Ideas to make Clearwater fi'iendly for our boating residents and tourists, and keep our
beach a place for family recreation.
(e) Inproved communications between the Commission and this Board that will be helpful
to both. We can provide the Commission vw.-ith additional research and opinions in order
to make informed decisions 011 marine activities. We need to know yom- concerns one
or two months in advance of Commission discussion, if necessary we w1.ll hold more
frequent meetings so that decisions will be timely.
Respectfully submitted,
Bill Stephan. Chairman Marine Advisory Board
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. Presented by
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Advantages of
Silver Image
Interactive
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· Provides consistent, accurate and immediate information,
available 24 hours a day
· Easy to access, making information available in high traffic
areas such as rllalls, public building, tourist centers and
attractions
· Increases productivity of employees, answering questions
usually fielded by employees on phones or face-to-face
· Is expandable, can be updated easily with updating of
unlimited remote kiosks from one location
· Allows for customized modules accomodating different
areas of city government
· Provides the city an opportunity to present updated
information on a daily basis if needed
· Promotes special events and activities of city creating more
awareness and participation from residents and visitors
· Extends opportunity for feedback from residents and
visitors through log of user responses and system activity
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· Offers point-of-sale opportunity for items such as gas
appliances, marina slips, resident cards, ete.
· Provides the city an opportunity for commerical ventures
and revenue generation
· Has capability of residing on file server for easy access by all
employees for training and immediate information
retrieval
· Magnifies the value of initial purchase by unlimited use of
original program for all kiosks used by City of Clearwater
Pagcz 1
Copyright 1994 by SlIvclr ImQgQ Int(lrClctlvQ Inc. All Rights RflsflrvQd
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Phased System
Recommendation
Phase I
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It is our recommendation that the City of Clearwater
Information Center be developed and implemented by phases.
This allows information to get out to the public in the shortest
timeframe with program enhancements being phased in over
time.
· Covers five major topic areas with a predetermined number
of screens available per level.
(Phase 2 allows for unlimited screens)
· Provides direct access to particular subjects through the
Subject Directory button and direct access to specific
events and activities through the Events and Activities
button
· Utilizes touch screen for customer access and promotes use
through Silver Image Interactive, Inc. 's proprietary, easy-to-
use navigation system providing personal guidance, help
and information through voice-over and on-screen
spokespersons
· Presents hig h impact visual inlages of the City of Clearwater
· Provides multiple ways to get the same information through
dynamic linking within program
· Has one external data base of chronological events and
activities and another data base for information screens.
Updating will be accomplished by manual insertion and
deletion of text and graphical material. Modifications can
be accomplished on a screen by screen basis by City of
Clearwater staff or Silver Image Interactive staff
Pag~ 2
CopyrIght 1994 by SIIvClr ImClgfl IntflrClctlvfl Inc. RII RIghts RflSflrvfld
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Phase 2
The major enhancement in Phase 2 is the Customer Update
Module. It is a stand-alone program that allows the user to
automatically modify the information portion and the events
and activities data base of the City Information Center from a
Macintosh computer workstation.
· Allows access to specific data bases for each major entity
within the city. To promote employee efficiencies the
Customer Update Module allows modifying of all data
bases at one time. Uploading of completed databases will
be manual. (Phase 3 allows for automatic updating through
telephone communications)
· Has a printer interface provided by Silver Image Interactive,
Inc. that will allow custom print-outs of phone numbers,
location maps, event schedules.
· Provides a direct dial telephone interface and
software to allow for direct calling of specific
numbers.
Phase 3
In Phase 3 updating of all remote kiosks will be accomplished
from a single Macintosh computer through the revised
Customer Update Module.
· Automates updating all remote kiosks at one time through
modems and a telecommunications link along with Silver
Image Interactive, Inc.'s software.
· Creates a user response log and downloads the remote data
which can be useful for determining user interest and
potential system updates
Pagel 3
Copyright 1994 by Sflvcu ImagCl IntClractivCl Inc. ftll Rights RClsczrvczd
Silver Image
Interactive, Inc.
Bacl(ground
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· 1 6 years of experience in interactive video and multimedia
design and production
· 49 years of combined experience in professional video
writing, producing and directing
· Develop commercial interactive systems including finished
touch screen activated point-of-information and/or point-
of-sale products developed using computer control of
interactive video (laser disc) and digital multimedia systems
· Extensive knowledge of authoring system with 4 years as
authorized developer status for Macromedia authoring
system. This system will be used in final production of
product
· Ability to link authoring system to external devices for easy
expansion and future product enhancements
· Laser disc players
· Videotape recorders
· CD-ROM systems
· Telephone interface systems
· Remote presence detectors
· Remote program updating
· Remote data logging and downloading
· Locally established business in City of Clearwater
Pagq 4
Copyright 1994 by SlIvu Imogcz Intczractlvcz Inc. All Rights R<zsvrvczd
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Clvar\Nater. FL 34624
Phone (813) 535-5620
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Item #
Meeting Date:
crs
,5'/3/ /Cf1
Subject: Declaration of Surplus Personal Property and Disposal Authorization
Recommendatio n/Motion:
Declare the attached list of personal property surplus to needs of the City of Clearwater
and authorize disposal through sealed bid sale, in accordance with Sec. 2.622, Surplus
Sales over 85000.00 Code of Ordinances
[Xl and that the appropriate officials be authorized to execute same,
BACKGROUND:
General Services/Fleet Administration has removed
recommended declaration as surplus and disposal.
Administrator and Director of General Services.
UNIT
2080.119
2080.38
2080.153
2080.154
2080.155
1372.10
1372.11
6600.69
6610.26
1351.7
1352.1
1132.342
1138.9
1341.124
1240.22
1642.2
1691. 732
1653.1
1681. 310
1691. 806
6610.58
1642.4
1681. 339
1691. 610
1691. 611
1691.612
Reviewed by:
Legal N/ A
Budget ~.,;
Purchasing , ,
Risk Mgml. N/ ^
DIS N/A
ACM
Other Oi L-. Ge n .
Submitted by:
~16(
~y Manager
1981
1979
1989
1984
1984
1990
1990
1973
1980
1986
1985
1988
1979
1977
1960
1987
1989
1988
1986
1990
1986
1989
1988
1986
1986
1986
Svs.
the following items from service and
Each item has been inspected by the Fleet
Commission Action:
C Approved
~,-, Approved w/condltions
._~ Denied
~ Continued to:
~lAKE/l'-10DEL
SERIAL/NLfr18ER
GMC Truck Tractor
~lac k Rea r Loade r
Crane Carrier Rear
Crane Carrier Rear
Crane Carrier Rear
Ford 4X4 Pickup
Ford 4X4 Pickup
International Fork Lift
Dodge Utility Truck
Ford 4X4 Pickup
Chevrolet Pickup
Ford Crown Victoria
Dodge Van
Gradall
Seagrave
Lawn Boy
" , I
lGDT9C~C~BVs93293
~18492S1371
1CYCAG288~ro34021
1CYG\G28XET034022
1CYCAG281ET034023
1FTEF26NOLNA97128
1. ITEF26N9L\1A97127
04400669000804
D21JEAS1289G7
1FTHF26HSGN800s8s
lGCBS14E3F2194048
2FABP72F6JX171889
811AN9X206902
G47081
~1500
E238C0488
F0004152
E238COS57
8152.'\0380
F0004192
70143
A02389
00043523
005.31191
00581197
00581194
Loader
Loader
Loader
Fire Truck
r!m.;e r
"
"
"
"
"
"
"
"
"
"
Toro Mower (Rider)
Power Trim Edger
Echo Hedge Tri~mer
Gravely Conv. :'-lol,.;er
Gravely Conv. ~lm.;er
Gravley Cony. ~~wer
Originating Dept.::
^ l' S ,) /. ,
:\(mln ,vs . v.'
,'I .
Costs: --3.Q..DO
Total
User Dept.:
Advertised:
Current FY
Funding Source:
== Capt. Imp.
~ Operating
w Other
Attachments:
Date:
,/, Paper:
[] Nol required
Affected parties
[] Notified
[] Not required
Appropnallon Code:
~=-~ None
" . ~. . f;' . . i I... _ "',. "
~lILEAGE/USAGE
187,337
70,150
93,738
87,423
93,511
12,359
17,171
1 , 743/Hr.
100,129
78,518
37,041
90,515
57,862
s,OOS/Hr.
30,366
N/A
"
"
"
"
1,142/Hr.
N/A
"
889/Hr.
799/Hr.
645/Hr.
1691.614
1678.29
1676.37
Gravely Conv. Mower
Yamaha Scooter
" "
00581192
JY43GHA03KC007725
JY43GHAOOKC007651
will be sold to the highest bidder at Tampa Machinery Auction, Tampa, Florida,
the County Cooperative Auctioneer of record. Proceeds will be returned to the department
that originally owned the property.
Low mileage vehicles 1372.10 and 1372.11, 1990 Ford 4X4 Pickups, were utilized on
Clearwater Beach. Both vehicles have extensive rust and have been pulled
service for safety.
TO:
FROM:
COPIES:
SUBJECT:
DATE:
~,
-7, lit.. L'\::>
CA'vf\ V;: L'
5/31
C I T Y 0 F
Interdepartrnent
C LEA R W ATE R
Correspondence Sheet
George McKibben, Purchasing Manager ~.
. . . . .\ J J.
Donald Long, Asslstant Fleet Admlnlstrato ~~>'
william O. Baird
Surplus Equipment
May 4, 1994
The following list of vehicles and equipment are to be declared surplus and
should be sent to the next auction.
unit
2080.119
2080.88
2080.153
2080.154
2080.155
1372.10
1372.11
6600.69
6610.26
1351.7
1352.1
1132.342
1138.9
1341.124
1240.22
1642.2
1691.732
1653.1
1681.310
1691.806
6610.58
1642.4
1681.339
1691.610
1691.611
1691.612
1691.614
1678.29
1676.37
SrplsEqt.WP4
1981
1979
1989
1984
1984
1990
1990
1973
1980
1986
1985
1988
1979
1977
1960
1987
1989
1988
1986
1990
1986
1989
1988
1986
1986
1986
1986
1989
1989
Make/Model
GMC TrucK Tractor
Mack Rear Loader
Crane Carrier Rear
Crane Carrier Rear
Crane Carrier Rear
Ford 4X4 Pickup
Ford 4X4 Pickup
International Fork Lift
Dodge Utility Truck
Ford 4X4 Pickup
Chevrolet Pickup
Ford Crown victoria
Dodge Van
Gradall
Seagrave Fire Truck
Lawn Boy Mower
II "
Loader
Loader
Loader
II
"
"
"
"
"
"
"
II
"
Taro Mower (Rider)
Power Trim Edger
Echo Hedge Trimmer
Gravely Conv. Mower
" II "
"
"
"
11
II
"
Yamaha Scooter
11 11
Serial/Number
1GDT9C4C4BV593923
MB492S1371
1CYCAG288ET034021
1CYCAG28XET034022
1CYCAG281ET034023
1FTEF26NOLNA97128
1FTEF26N9LNA97127
04400669000804
D21JEAS128967
1FTHF26H5GNB00585
1GCBS14E3F2194048
2FABP72F6JX171889
BIIAN9X206902
G47081.
M500
E238C0488
F00041.52
E238C0557
B152A0380
F0004192
70143
A02389
00043523
00581191
00581197
00581194
00581192
JY43GHA03KC007725
JY43GHAOOKC007651
Useage
187,337
70,150
93,738
87,423
93,511
12,359
17,171
1,743/Hr.
100,129
78,518
37,041
90,515
57,862
5,005/Hr.
30,366
N/A
"
"
"
"
1,142/Hr.
N/A
II
889/Hr.
799/Hr.
645/Hr.
1,325/Hr.
979/Hr.
570/Hr.
CleaIWater City Commission
Agenda Cover Memorandum
Item # ~
Meeting Date:
5/3 j /1tf
SUBJECT: NEW TELEPHONE SYSTEM FOR GAS SALES OFFICE AND APPLIANCE SHOWROOM
RECOMMENDATION/MOTION: Award a contract for the purchase of a new Norstar
telephone system for the Clearwater Gas Sales Office and Appliance Showroom to
General Telephone of Florida, Tampa, Fl., at a cost of $15,183.30 in
accordance with section 2.564(e) Code of Ordinances (Impractical to Bid)
~ and that the appropriate officials be authorized to execute same.
BACKGROUND: Clearwater Gas System's new Sales offices located at 2551 Drew
Street, suite 304, (Campus Walk Plaza) will require the purchase of a new
telephone system. The Gas Sales Division currently is using part of the
utility Customer services telephone system which cannot be moved to the new
location; therefore, Gas Sales will need to buy and install a new system.
The Gas Sales Office and Appliance Showroom will initially need 12 telephones
with Startalk voicemail to meet the needs for 10 Gas Marketing and Sales
personnel as well as the telephon~for the conference room and common area.
The Norstar system which is provided by General Telephone of Florida (GTE) can
meet and exceed their present needs as this system can handle up to 20
telephones and 20 phone lines. The Clearwater Gas System Administrative
Offices and operations Center, the Public Works Department and the Library are
currently using the Norstar System. The Norstar system has been selected by
General Services for city-wide use and they recommend it to departments
replacing old and obsolete telephone equipment in order to maintain a uniform
telephone equipment system; therefore, this item was impractical to bid.
A midyear amendment to transfer $15,183.30 from Gas Revenues into pinellas
Expansion code 315-96361-000000-532-000 will be submitted to fund this
contract. Monies for this purpose were originally included in the FY 93/94
budget to be funded by a Gas System Expansion Bond issue. These bonds are now
projected to be sold in the fourth quarter. The transfer of Gas Revenues for
this contact is in effect a loan from the City cash pool and is anticipated to
be an interim solution. These monies will be reimbursed to the Gas Fund once
the new bond monies are available and the Gas System Bond Funds established.
N/A
~"
( ~A'( I
~ /A
. N/A
Originating Ocpt:
Clearwater Gas System
Total
commission Action:
o Approved
o Approved w/conditions
o Denied
o Cant i nucd to:
Revi ewcd by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other (GS)
Costs: S 15,183.30
$ 15,183.30
Current F;scal Yr.
User Dcpt:
/"
Advertised:
Date:
Paper:
o Not Rcqui rfld
Affected Pnrties
o Not i f i ed
~ Not Rcqui red
Flrldi ng Source:
~ Cup; tal Imp.
o Oper<l t i ng
o Other
... ttachmcnts:
GTE Estimate Letter
'tJ 02>
Slbnity;J/bY:, /
'-<1-</ y' l
-/ -;.(( ", k: ..,.
City Manager
o None
/
Appropriation code:
315-96361-000000-532-000
/
~ Printed on recycled paper
, .
. Clearwater Gas System
-,\ Natural & Propane Gas
Sales Office &
Appliance Showroom:
900 Chestnut Street
Clearwater, Florida 34616
Telephone (813) 462..{)340
Fax (813) 462-6259
C I T Y 0 F C LEA R W ATE R
INTEROFFICE CORRESPONDENCE SHEET
TO: "
COPIES:
Terry. Neenan
Sandy Barley~
Chuck Warrington, File
April 18, 1994
REF:
Phone Proposal for new office
****************************
, FROM:
DATE:
Attached is the proposal from GTE for the new office;.
adding in the phones it breaks down as follows:
System $ 8904.47
Startalk voicemail 2278.78
l-M7324 Phone 422.57 I
, ,
"
i
2-M7208 Phones 605.68 I
'~...~. i
i
.'j
9-M7310 Phones 2971.80
TOTAL $ 15183.30
As you can see this includes installation
is a 4 week lead time on orders.
!TOT a neaftliier en 'l/iro1t1!tent . . . use natural' gas!
'.: ",'''':'' .';" ':,;';',....:.. '::' " :...:"", '?,>.:, , ...' ;'
.
..._ t ,. ,..,
013
9
April 11, 1994
GTE Communications Corporation
11001 Roosevelt Blvd. .
Suite 1100
SI. Petersburg, FL 33716
Sandy Barley
Clearwater Gas System
900 Chestnut street
Clearwater, Fl. 34616
Dear Mr. Barley:
Thank you for the opportunity to assist your department in the
installation of your phone system. The following is the base
configuration for a Norstar key system:
Qty
Description
1
1
1
3
1
1
1
20
1
1
Norstar 8 x 24 KSU
Norstar DR5 Software Cartridge
Norstar Central Office Trunk Module
Norstar Central Office Trunk Cartridge
Norstar six Port Expansion Cartridge
Oneac Power Conditioner
Oneac Universal Power Supply (2" Hours)
Central Office Lightning Protectors
Power strip
Norstar Training VideoTape
Tdtal Base Price:
$ 8,904.47
Note: This Price includes all Installation and Training. This
system is configured to handle up to 20 GTE CentraNet Lines and 20
Telephone stations.
Note: Final Installation Price is subject to final inspection by
field service personnel.
Telephone station equipment will need to be added along with the
Base conf~guration. The prices are as follows: ,
Norstar M7208 Telephone Set
Norstar M7310 Telephone Set
Norstar M7324 Telephone Set
$ 302.84
$ 330.20
$ 422.57
Clearwater City Conllnis~i()n
Agenda Cover Memorandum
I tem II
Meet i ng Oat e:
10.
5/3{ /c(~
I
SUBJECT:
Microcomputer equipment for office automation for Gas System
RECOMMENDATION/MOTION:
Award a contract to Respect of Florida, Clearwater, Florida for the purchase of
Axion computer hardware in the amount of $23,427 in accordance with code
section 2.564(d) other Governmental Agencies and the cash purchase of $8,533.50
for appropriate software from ASAP Software Express, Inc. of Buffalo Grove,
Illinois, which was the most responsive and responsible quotation received in
accordance with specifications
181 and that the appropriate officials be authorized to execute same.
BACKGROUND:
Gas Sales will need two (2) personal computers for new employees that will be
hired to sell gas service and appliances, and track potential customers.
Marketing will require three (3) computers for new employees to develop
marketing strategies. Four (4) personal computers will also be required to
support the positions of Training Specialist, Liquid Petroleum Supervisor,
Installation Clerk and Controller.
These computer purchases were included in the City Computerization Long Range
Plan. # 9373, 9371, 9339, 9372, 9374, 9343 and in the Clearwater Gas Strategic
Plan under Strategies #2 "Accelerate Existing Gas Services in Pinellas County"
and #4 "Develop New Gas Markets for pinellas County".
In addition to the primary purchase of computers and software, Gas Systems will
also need to purchase two modems to be located at the new Gas Sales office for
connection to the Sparkle utilities computer. Hardware accessories, including a
laser printer, are also required. The moderns can be purchased off bid 74-94
from Florida Supplies and the hardware accessories were telephone quoted with
National Data Products being the lowest of twelve replying vendors. The Gas
Sales Office will also need a file server for the network. Administrative
Services, Information Services Division, is evaluating a number of
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
[ 5
ACM
Other
N/A
"'_J
..,~\
; ;0 l,
Costs:
S 31.960.50
Total
Commission Action:
[] Approved
[J Approved w/conditions
[J Deni ed
[J Cont inued to:
$ 31.960. 50
Current Fiscal Yr.
!~)
I /
, (,{ CC~
Advertised:
Dilte:
Pilpcr:
~ Not Requi red
Affected Parties
[] Notified
~ Not Requi red
Ftnding Source:
~ Cnpi till Imp.
[] Operating
[] Other-
At tllchmcnts:
Hardwnre acce5sories
telephone quote
-1Y.A
Slbnittcd '?y/"
r~-/ ..." .'
I\'L" 1(', 'f
, I" '\'
c~iy ~anager .\
Software telephone quote
Appropriation Code:
315-96359-000000-532-000
SUll1l1i1ries of quotes
[J None
.#9>.
~~ Printed on recycled pilper
- 2 -
10
microcomputers to determine the best model to use as a file server and will not
be completed with this evaluation until mid-summer. In the interim, Information
Services will provide a file server for Gas Sales to use until a suitable
replacement is determined. The cost of the microcomputer workstations from
Respect of Florida, the software from ASAP Software Express, and the additional
related purchases are detailed below.
(9) computers at $2,603 each
Software (detail attached)
(2) modems for Sparkle connection
Hardware accessories (detail attached)
File server (estimate)
Network installation
TOTAL
$23,427.00
8,533.50
2,300.00
3,216.00
5,850.00
1,500.00
$44,826.50
A third quarter amendment to transfer $44,826.50 from gas revenues into
Pinellas Expansion Code 315-96359-000000-532-000 will be submitted to fund this
purchase. Monies for this purpose were originally included in the FY 93/94
budget to be funded by a Gas System Expansion Bond issue. These bonds are now
projected to be sold in the fourth quarter. The transfer of gas revenues for
this contract is in effect a loan from the City cash pool and is anticipated to
be an interim solution, as these monies will be reimbursed to the Gas Fund once
the new bond monies are available and the Gas System Bond Funds established.
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Clearwater City Commission
Agenda Cover Memorandum
I tern II
Meeting Date:
l I
~ 13; /qLJ
SUBJECT:
Purchase of Handicapped stair Lift at Marina Building
RECOMMENDATION/MOTION:
Award a contract to Handicapped & Elderly Life products, Inc., Clearwater, FL, for
the purchase and installation of a handicapped stair lift for the Clearwater
Marina Building, 25 Causeway Blvd., at a cost of $25,800, which is the lowest,
most responsive and responsible bid submitted in accordance with specifications,
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
The Americans with Disabilities Act requires handicapped access to multi-floor
businesses. section 553.509 of the Florida Americans with Disabilities
Accessibility Implementation Act states "Nothing in sections 553.501-513 or the
guidelines shall be construed to relieve the owner of a building, structure, or
facility governed by those sections from the duty to provide vertical
accessibility to all levels above and below habitable grade, regardless of whether
the guidelines require an elevator to be installed in such building, structure,
or facility."
Minimum Requirements for the Federal ADA Accessibility Guidelines for Buildings
and Facilities, section 4.1.3(d), state that platform lifts (wheelchair lifts)
complying with Federal guidelines and applicable state or local codes may be used
in lieu of an elevator where existing site constraints or other constraints make
use of an elevator or ramp infeasible.
Bids were solicited for the purchase and installation of two chair lifts--for the
Marina Building and the Beach Police Substation. Due to future renovations
planned for the Beach Substation, the second lift will not be purchased at this
time.
Funding for this purchase is budgeted in the Americans with Disabilities Project,
315-94702-530300-519-000, which has an available balance of $319,946 as of
April 25, 1994.
Fiscal year 1993/94 budgetary impact will be $25,800.
Reviewed by:
Legal
Budget
purchas i n9
Risk Mgmt.
CIS
ACM
Other
N/A
.~'
N/A
N/A
Originating Dcpt:
General Services
Costs:
$ 25.800
Total
Commission Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
.
\ \"t"
User Dcpt: . {)J "VY
Marme (J/\
$
Current Fiscal Yr.
;.. '..,.
Advcr t i sed:
Date: 2/1'/94 & 2/18/94
Pnper: Tompa Tribune & P.C.
Revie....
o Not Requi red
Affccted Parties
ri\1 Notified
o Not Requ ired
Fu-.ding Source:
181 Copital Imp.
o Operat i ng
o Other
Attachments:
Bid Tabulntion/Bid Summary
o None
SlbnittC(~/9Y:; /' :'A/'.
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Clt!Monager
Appropr in t i on Code:
315-94702-530300-519-000
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SPECIFICATIONS FOR TilE INSTJ\LLATION OF TWO
A.D.l\.. APPROVED STl\IR-LIFTS FOR THE
BEACH POLICE STATION - 700 BAYWl\Y BLVD.
AND THE CITY Ml\RINA - 25 C]\.USENl\Y BLVD.
eM 0.v(.
* 1\
1.01 DESCRIPTION OF WORK:
A. The specifications herein are intended to be used as a
general guide for the contractor. It is the
responsibility of the contractor, by conducting a job-
site inspection, to determine the extent of the work to
be done and the working conditions. It is the intent
of this contract to provide two complete and operatinq
stair-lift system which comply with all existing codes
and regulations, including the Americans with
Disabilities Act. Recommendations or changes to these
specifications should be discussed with the Building
and Maintenance Division before bids are submitted.
B. In general, the work consists of but is not limited to
the following:
1. The installation of an interior stair-lift to be
located in the lobby of the City Marina.
2. The installation of an exterior stair-lift to be
located on the stairs leading to the main entrance
of the Beach Police Station.
3. 'Providing a formal training class on the operation
of the stair-lifts at each location for City
Staff.
4. Providing a five year, parts and labor, service
contract for each stair-lift.
1.02 RELATED WORK:
A. All control wiring by the contractor.
B. All power wiring by the contractor.
C. All applicable permits are the responsibility of the
contractor. Permit fees charged by the City will be
waived. All other fees are the responsibility of the
contractor.
D. 1\11 patching, repairing or painting required due to the
installation of the stair-lifts is the responsibility
of the contractor.
1.
1.03 MAINTENANCE AND INSTRUCTION MANUALS:
A. The contractor shall furnish two (2) complete sets of
operating and maintenance data for each stair-lift.
Manuals should cover the equipment and controls.
2.01 STAIR-LIFTS:
A. Lifts are to be capable of being operated, by the
general public, without City staff being in attendance.
Installation shall be such that a handrails on both
sides of the stairway are usable when the lift is not
in operation.
B. Lifts shall contain a fold down chair with arm rests
and safety belt.
C. Platforms shall have the following features:
Ability to fold up when not in use.
Non-skid surfaces.
40" x 30" deck (minimum).
Deck light (exterior unit).
Access ramps on two sides.
Ramps that raise to form side walls or guard rails
that lower to avoid wheelchair roll off.
D.
Lifts are to have the capability
lowered manually, in case of
malfunction.
of being raised or
power failure or
E. Lifts are to stop and start in a smooth manner and
operated without producing any objectionable noise or
vibration.
F. Components of the exterior stair-lift are to be
constructed of a high quality stainless steel that will
be resistant to corrosion in a salt air environment.
2.02 CONTROLS:
A. Each stair-lift is to have call stations at both ends
of the stairs with operating instructions clearly
marked. Each station is to include emergency s top
buttons.
B. Each lift is to include an emergency stop button that
will also sound a remote alarm for assistance.
C. Each 11ft will be connected to an audio visual alert
signal that wil.l be activated when the lift is in use.
2
,
2.02 CONTROLS: CONTINUED
D.
Each lift shall
operation if an
encountered.
include sensors
obstruction on
that will stop
the stairway is
3.01 WARRANTIES:
A. The City is to be furnished a one year warranty
covering all equipment and workmanship.
3.02 WORK SCHEDULES:
A. Work is to be done during normal business hours.
The contractor is responsible for coordinating his work
with the Marina/Police Administration so as to cause as
little disruption to their normal operations as
possible.
3.03 PRE-BID CONFERENCE:
A. A pre-bid conference will be held approximately two
weeks after the bids are mailed out to address any
concerns the contractors may have, prior to submitting
their bids. It is highly recommended that the
contractors make the job site inspections prior to this
meeting. '
3.04 SUBMITTALS:
A. Each bid shall contain equipment brochures outlining
the equipment ~nd controls to be used.
B. Warranty and service contract information shall be
submitted with the bids.
C. Proposed start and completion dates are to be submitted
with the bids.
D. Drawings and/or written descriptions of each sites
insta~lation shall be submitted with the bids.
3.04 CITY CONTACTS:
A. Bid Information - Purchasing; 462-6860
B. Job Site Access - Marina; 462-6954
Beach P.O.; 462-6370
C. Other - Building & Maintenance; 462-6610
3
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CITY
OF cr~EARWATER
POST OFFICE BOX 4748
C LEA A W ATE R, F LOA I D A 3 4 6 1 8 . 4 7 4 8
liebruary 24, 1994
Dear Vendor:
This letter provides infonnation discussed during the Prebid
Conference for City of Cleanvater Bid 89-94, "Install Chair-Life Systems".
held at 10: 00 A. N., Febluary 24,1994. Please refer to the original bid
documen t .
Both Job sites indicated in the bid requil-e an approximate 12 I lift.
Job sites should be inspected by potential vendors.
Chair-lift requested should be a fold-up type \hth a fold up sea t.
Both job sites are straight, however, the Narina site chair
lift should curve out of the \.Jay at the top and bottom.
The service contract should cover quarterly inspection and preventive
maintenance.
All electrical work should be included in the bid price submitted.
This is a turn key contract.
Paint and patclwork requited should be included in the total bid price.
Call buttons should be installed at both top and bottom of each job
site.
literature shouJd be included '.,11th each bid submitted.
AJ.ternates may be submi. tted for considel"ation. Be sure to include
literature.
Bi.d opening relllatns at 11:00 A.l'I. on Narch 10,1994, at 711 Maple
Street, Clean.,ater, FL 34615. Hailing address is P.O. Box 47LI8,
Clearwater, Fl 34618-4748.
The Ci ly of Cleorlvater Purchasing Division apprecia tes your interest
in the project and looks fon,Jard to l-eceiving your bid.
Sincerely,
, /A~
' ,/'.r II . 7
,(....(, ~."t..f.( ..../~ tfi't(,.....
GeOl-ge IE. ~1cK:ibben
Purchasing t-lanager
Ci ty of ClcCll.i.,a ter
o
"Equal Employment ilnd ^"irrnullvo ActIon Employo,"
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SUBJECT:
Clearwater City Commission
Agenda Cover Memorandum
I tern II
\ ~ "eting Date:
:5/31)'1 ~
PORTABLE CLASSROOM
RECOMMENDATION/MOTION:
Award a contract to Advanced Modular Systems, Incorporated, Pompano Beach,
Florida for the pre-fabrication and installation of a portable classroom for a
total cost of $45,310.00, to include a one year warranty package on all parts
and labor, the lowest most responsive and responsible bid submitted in
accordance with the specifications, approve the lease purchase through Security
Capital Corporation,
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
The existing structure, a 24'x 60' portable building, was purchased more than
twenty (20) years ago, originally designed as a meeting and gathering place for
members of the Police pistol Club that was disbanded in the late 1970's. In
1981, the building was moved to its present location at the Clearwater Police
pistol Range located behind the Countryside Substation. At this time, it is
being used as a range training facility.
Over the years, the needs of the department have changed. To accommodate our
training mission a new facility (28' x 72') designed specifically to meet these
needs is essential. A room to safely house the Firearms Training Simulator; a
large classroom; a firearms maintenance workshop as well as storage space are
necessary. Currently, the facility is one large open room with pillars which
makes eye contact difficult between instructor and students. The floor, as
well as the walls, are rotted in some places due to moisture from leaks over
the years. The expense to maintain the present building, due to its age and
design, is not cost effective.
The Countryside Substation Range is our primary facility for all range
associated training as well as other department sponsored training programs.
Not only would a new facility accommodate the needs of the department, but it
would also establish a positive image for the city of Clearwater and the Police
Department.
Reviewed by:
Legal
Budget
Purchasing
Risk Mglllt.
CIS
, AC~l
Other
N/A
~
---.!J.L ^
Originating D,cRtk: &
' J' /,/
. C It. ..
POL I E ---
Costs:
$ 45.310.00
Total
COIlIIiasion Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
, J"'!/ /
U~;er Dept: "'" '''''1 /C-~'
P Ll CE "'"'
$ 2.740.00
Current Fiscal Yr.
Submi t It'd by:
& ~t:1----
C I fl Man,-I<]('r
----~ 'M'
Advertised:
Dote: 4/15/94 & 4/22/94
Paper: rinellas County Review
i: 1 ,lr!1~XI r r i bune
[J '/0 t R equl " ,~'d
Affected Panil's
C~ "I u I I t I .:'(1
o Not RNlulr0J
FlXIding Source:
IilI Cap; tal I~.
B Operat i ng
o Other
Attachments:
Bid Tabulation/Summary Sheet
Specifications/Design
_ N/A
o None
Appropriation Code:
315-91128-564000-521-000
010-01148-591600-581-000
..... -....
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The portable classroom is being designed in such a manner that it will
the moving of this building to another location should the city or the
department deem it necessary.
The present building will be donated as or for a homeless emergency project in
coordination with the Salvation Army and the Clearwater Police Department as a
temporary homeless emergency shelter. Relocation costs will be funded through
a Community Development Block Grant for $10,000.00 awarded to the Police'
Department.
Funding for this purchase is available in the Capital Improvement Code:
315-91128-564000-521-000, Portable Classroom for $48,000.00, via lease
purchase, with the initial payment of $2,740.00 (principal and interest) being
charged to code: 010-01148-591600-581-000, Debt Service, during the current
budget year.
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ATTACHMENT NO.
Specifications for Range Administration Building
Size of building dimensions
Florida Manufactured Building Code
Type Construction
Occupancy
72x28
YES
VI
Business
FLOOR.
._-, Transverse 2x6 floor joist on 16" centers on steel frame
3/4" T & G plywood decking
Block tile covering in all rooms except 23x12 room which will be
commercial grade carpeting.
R-~~ insulation
12" I Beam frame
(4) Axles-unbolt hitch and leave under trailer
WALLS
2x4x8' wood studs
R-~~ insulation exterior walls
Prefinished vinyl clad gypsum wallboard
Prehung wood doors-painted
Locksets: 5 keyed different with Master for all doors including
exterior.
Locksets: 2 privacy
ROOF
Mono truss
1/2" plywood sheathing
R-19 insulation
Hypalon Roof material
Pre finished gypsum ceiling
Roof vents
EXTERIOR
.019 Aluminum covering
(J.2) 46" x 27" single hung vertical sliding wi;ndows w/screen
(2) 36" x 80" Aluminum door w/vision panel heavy duty
Exterior doors to have deadbolts
Exterior doors to have closers
(~2) Venetian blinds 1" at windows
(1) 48x80 or (2) 24x80 heavy duty door(s)
(~) 28' x 15' attached aluminum awning
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PLUMBING
(2) ~/2 bathrooms with commode and lavatory
(1) Urinal
(1) 6 gallon water heater
(2) Mirrors
(2) Toilet paper holders
(1) stainless kitchen sink single bowl, with gooseneck faucet
(7) Feet base cabinets
(7) Feet hanger cabinets
(2) Ceiling power vents 100 CFM
.:JJII"'-.
ELECTRICAL
(2) 125 AMP service panels with 2 main breakers
(28) 4 foot double tube diffused lights
(28) Duplex outlets 1~0 volts
(4) GFI outlets
(3) Lighted exit signs with battery backup
(2) Porch lights
HVAC
(2) 3 ~/2 ton Bard wallhung central HVAC units with heat
Supply thru fiberglass ceiling duct
Plenum wall
Return air floor duct system or over the wall ceiling
MIse
Bid will include delivery and setup costs
Permit will be pulled by customer
Blueprints will be provided by vendor
Sight is accessible with level ground
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CLEARWATER CITY COMl\1ISSION
Agenda Cover Memorandunl
Item #
Meeting Date/:
,S' 31/9'-1
13.
-
SUBJECT: Playground Equipment for Plaza Park
RECOMMENDATION/MOTION: Award a contract to purchase and install replacement
playground equipment for Plaza Park at a cost of $19,492.49 to Park structures
Inc., under the County of Volusia, Florida Bid Number 94-B-06 in accord with
city Code section 2.564 (1) (d), other Governmental bid
~ and that the appropriate officials be authorized to execute same.
BACKGROUND: Residents who live in the Plaza Park Subdivision around Plaza
Park have on several occasions requested that improvements be made to the
park. The existing play equipment is substandard and in need of replacement.
Also, several park amenities such as old street lamps (similar to those in
Crest Lake Park) and park benches have been removed over the years and need to
be replaced.
staff has, on several occasions, met with representatives from the homeowner's
association to develop the park. Plans were prepared by Mr. Mark Roether and
approved by the homeowner's association (see site plan). One of the major
elements of the renovation includes new play equipment. The existing
equipment is inadequate and several of the older pieces have been removed due
to safety concerns. The play structure recommended for this park is geared to
preschoolers and early primary grade children from six to eight years old.
The equipment is colorful and offers a variety of play experiences including
sliding, climbing, crawling, and exploring. The new equipment is constructed
out of steel and plastic with stainless steel hardware, and contains a
transfer module for disabled accessibility.
The proposed play structure is similar in size and design to those installed
at Ray Green Field and the Clearwater Beach Recreation Complex. Staff is
recommending that the play equipment be purchased from Park Structures Inc. at
a cost of $19,492.49. This price reflects a 15% equipment discount and a 23%
delivery and installation fee which is identical to the County of Volusia,
Florida Bid Number 94-B-06, which Park Structures has said that they will
honor for this contract (see attached letter).
The available balance of $60,000 in code 315-93284, Plaza Park Improvements,
is sufficient to provide funds for this contract.
I
Reviewed by:
Logal N/A
Budget ,r'"
Purchasing . I~I ~!-- '.
Risk Mgmt. N/A
CIS N/A
ACM
Other N/A -
.
, ')
Originating DePLJ:~' II Costs: 19,492.49
i\j lot<.ll
Parks & Recr at'on
Commission Action:
User Dept.: ~, 19.1492.49
Current F'f
Parks & RecrQ6t~ ,J
! "-{:undin\l Soure,):
\.
_ Approved
_ Approved w/conditions
Denied
Continued to :
Advertised:
Dato:
PlIpor:
lL Capt. Imp.
_ Oporuting
Otllor
Attachments:
1. Letter from Park Structures
2. Site plan
Submittod by: " ,
/ "
/,.,. , I
r"'/'/ '\ ,,:/: ./ " I; I; I /
btyLo~agor ' 'X J! I ", ,
X Nut roqtlirtHl
AfltJGleLl purtio~
_ Nullfied
_ Not requirod
ApprQpriulion Codo:
315-93284
Nono
_ APR-13-94 WED 14:27 PARK STRUCTURES INC.
..
385 960 8259
p.e1
ffi~~rnrn~rn~ffi~
INC.
3
P.O. BOX 2166, POMPANO BEACH. FL 33061
TEL: 305/979.3635 FAX: 306/960-0259
FAX MEMORANDUM
~I
il
813/4G2-1>528
13 April 1994
~I
~
Alan Bayman
Clearwater Parks and Recreation
ATTN: Mr. Larry Dowd
ti Quotation for play sta'uC~tlre
w
.,
IXJ
::>
t/)
2 '_ PAGES (INCLUDING THIS COVER SHEETl
UJ
(.!:)
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Following Our telephone dJ.ecu9sion of this morninq; it is my plgasure to quote
the following flEVISSD prir:ing:
1 ea.
"'St~tal>Trp r~y""Se i:IJct"li"re"'7f
per our drawing #CLEA0408 REVISED 4/13/94...... ..$
Model No. KS50Il(r'dea'fe~1~'Trlfrl @ S8. 75/ga..... ,....
Model No. A!"'"KSK:~1\df{{7s1~v~. . . . . . _ . . . . . , . , . . . . , . . . . . . . . . . . .
17,411. 00
420.00
48.00
48 sf.
1 gal
Less 1 15 ~ cor.tract discount....... . . . . . . . . . , . . . . .
~iVery~mrnB1:a'fmESrn by factory crew @ 23't...
'<"5PE"fO"nal ":'I~lOFnr.i.n{rrana'~p'ourrn'if"(),l~odn'dret"e9irm51'l
~,;"U"""'~r'':::''I'!I''''~''''''''l'.C!''Tl'''''.1='''l
Ii. "w..&IJ-BUL", C\Ce rOr l;J..LfdB', ... .... t'" ....,., .. . .. . frio .....
17,879.00
-2,681.85
3,495.34
..'
800.00
rS;Cl'91'492"~4~r~1
\.~=;,.,,,;,===c:::===
All p~'oducts are quoted pEW our standard Catalog 11 opecifi.cationa. Please note
that installation dOes not include any ground preparation, landscaping, borders,
permita, or surface media puch as sand, mulch, etc. AlGo, we are not responsible
fOr any damages'to undergt'ound utilities, irrigRtion lines, etc., unlBss they
have been m~rked and brought to our attentiOn.
Thank you again for the OI,portunity to be of continued service. P1BBGe do not
hBoitatfJ to call with any q~l€oti.ons.
.' .
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Item #
Meeting Date:
,'5/3 I /1 LL
J4
SUBJECT: GARDEN AND NURSERY CHEMICALS
RECOMMENDATION/MOTION: AWARD CONTRACTS FROM 6/~/94 TO 5/31/95 TO PURCHASE
GARDEN AND NURSERY CHEMICALS TO HELENA CHEMICAL CO., FOR $19,566.25, TO
HARRELLS'S INC., FOR $5,187.50, AND TO TERRA ASGROW FLORIDA, FOR $35,520.12
FOR AN ESTIMATED TOTAL COST OF $60,273.87, \vHICH ARE THE LOWEST, MOST
RESPONSIVE BIDS SUBMITTED IN ACCORDANCE WITH THE SPECIFICAITONS.
~ and that the appropriate officials be authorized to execute same.
BACKGROUND: The Nursery Division of the Parks and Recreation Department
purchases fertilizers, pesticides, and various garden chemicals throughout the
year to maintain and protect City properties, parks, ball fields, lakes and
drainage ditches. Annual contracts allow the City to order and purchase
materials only when they are required, thus reducing the need for a large
inventory and room for storage. The bids were evaluated on a per item basis
and awarded to the lowest bidder meeting specifications.
Bids were solicited from 14 firms with 4 firms submitting bids, 3 "no bid"
responses, and 7 firms did not respond. Two items received matching low bids
from two firms. The quantities of these two items were split between the two
firms and awarded accordingly. All vendors involved were agreeable to this.
The 1993/94 Nursery Operating Budget Code 010-01682-550400/537 has a current
balance of $39,234.53 and is sufficient to fund this year's portion of these
contracts. Funds for costs incurred after 9/30/94 will be requesterl in the
city Manager's recommended budget for FY 1994/95.
summary of Bids
Bids solicited:
Bids received:
No response:
No bids response:
14
4
7
3
summary of No Bid Responses
Do not offer product: 1
Schedule will not permit: 2
/
i
\
Legal
Bud get
Purchosing
Risk Momt.
CIS
ACM
Othor
N/A
'=!t~
l M
.. N/A
N/A
/\
Originating Dept.: ,\ r
Parks & Rec-realt'i'crp
" <.: r i '1'1 I 1,1
Costs: $60,273.87
-TUtu]
Commission Action:
Reviewed by:
Nt7\.
.
User Dcpt.: _"'"' \j \ ~OL091rl9
( \ v /,"" I, Current.
Parks & Rec re3:J;.l~n\ \
FuncJinu S OLl rCll:
I ·
Advertised: k
Duto.:. 3~11/94-_/18/~ '1
Pd!Jl;r. Pl.J1.Co.Re .
Tampa Trib.
_ Nut r<:qulrt)(j
_ Approvod
_ Approvod w/conditions
Delliod
Continued to :
_ Cupt. Imp.
L Opurutinu
Olhllr
AttDl:hrnonts:
Bib Tabulations
Submit>etl ,bi / /
.,/ j ;'"
'r)Ctllcl ,I f (' C L
I . ,
City Monoour
Att eclt)(J pdrtlu~
_Notilid
Not required
Apprupri,Jtiull CuLlu:
OlO-01682-550~OO/5]'
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Item #
Mooting Date:
:J/ ?, I ( q '-f
I ,C;-.
SUBJECT: SANDY SOIL AND RED BALLFIELD CLAY
RECOMMENDATION/MOTION: EXTEND CONTRACT FOR THE PERIOD 6/1/94 TO 5/31/95, TO
EMMETT MCCABE TRUCKING, INC., SEMINOLE, FL, FOR THE DELIVERY OF APPROXIMATELY
800 YARDS OF SANDY SOIL FOR AN ESTIMATED COST OF $4,280 ($5.35 PER YARD), AND
APPROXIMATELY 1,600 YARDS OF RED BALLFIELD CLAY FOR AN ESTIMATED COST OF
$16,320 ($10.20 PER YARD) FOR A TOTAL ESTIMATED COST OF $20,600 WHICH, UNDER
ORIGINAL BID (#61-93), WAS THE LOWEST, MOST RESPONSIVE BID SUBMITTED IN
ACCORDANCE WITH THE SPECIFICATIONS
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
This item was bid last year. The original contract allowed for two extent ions
and this is the first.
This is a twelve (12) month contract extension, where the City will order
approximately 800 yards of sandy soil at a firm price of $5.35 per yard, and
approximately 1,600 yards of red ballfield clay at a firm price of $10.20 per
yard.
The vendor, Emmett McCabe Trucking, Inc., supplied the original low bid last
year for each of these two materials. There were six (6) bids solicited with
three (3) bids received and three (3) no responses. Mr. McCabe has been the
successful bidder on these materials for approximately eleven (11) years, and
has provided the City with outstanding service during this time.
The Recreation Facilities Division utilizes the sandy soil on athletic fields
to provide fill and top dressing. The purpose of this soil is to provide as
safe and smooth a playing surface as possible. This materials is ordered on
an as needed basis year-round.
The red ballfield clay is also utilized by the Recreation Facilities Division
for replenishment of infield clay on all ballfields city-wide. Again, this is
needed to keep pace with erosion caused by use, wind, and water. This
material is also ordered on an as needed basis year-round.
The Recreation Facilities Division's operating budget contains sufficient
funds to cover the cost of this contract. Funding for costs to be incurred
after September 30, 1994, will be included in 1994/95 budget requests.
N/A
Costs: $20,600
lotul
Commission Action:
Reviewcd by:
Logol
Budgot
Purchosing
Risk Mgrnt.
CIS
ACM
Other
N/A
(- \,,-,
.6~'iT
N/A
N/A
User Oept.:
Parks & Re~rea
.i2. 000
~rent FY
_ Approved
_ Approved w/conditions
Denied
Continued to :
unding Sourw:
Advertised:
Doto:
Popor:
_ Cup!. Imp,
2L Operotino
Othor
A ttachmcnts:
1. Extention Letter
SUblllit,t,edlY: 'I'
" / \ I )
.. / , I .~
--'-::1...)' _ ';1 . l. ( 1._.eC
'/' L.'(// ,'- \-"
City Munnger
X Not roquirod
Affoctod parties
_ Notified
X Not ruquirod
AppropriutlClJ1 Codo:
1670' 0-550.100
Nono
r\~ ~ r ~!"'"'~
g lit.. '- "'-~ v ~
7782 91 SLr'eet.. r~o.
Seminole. Fl -34647
(813) 393-0175
i='AX (81,3) ,393-017S
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UNIT
PRICE
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PRICE
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BID RESPONSE FORM (61-93)
Ite'm Qty. Commodity Description Unit Total
Est. Price Price
1. 800 Yd Sandy Soil for Ballfields $ $
2 . 1600 Yd Red Ballfield Clay $ $
To be delivered in truckload lots, throughout
the contract period, to various facilities
located throughout the City.
F.O.B. CLEARWATER, FL
Delivery:
after receipt of order.
Payment terms:
Questions should be referred to Larry Dowd, 813/462-6531.
BIDDER REPRESENTATION
I represent that this bid is submitted in compliance with all
terms, conditions and specifications of the Invitation for
Bid and that I am authorized by the owners/principals to
execute and submit this bid on behalf of the business
identified below.
BUSINESS NAME:
FID#
STREET ADDRESS:
PRINT/TYPE NAME OF AUTHORIZED REP:
SIGNATURE OF AUTHORIZED REF:
DATE SUBMITTED:
TELEPHONE
FAX NUMBER:
-3-
..". .. ,'. '.' .'. "\, I r . . . : . t.
CLEARWATER CITY COMMISSION
Agenda Covel' l\{emorandum
Item II
Meeting Date:
:)"/ ::)[ {qLI
/0
SUBJECT:
Clearwater Beach Recreation Center Renovation
RECOMMENDATION/MOTION: Award a contract including alternates #1, #2 and #3 to
renovate the Clearwater Beach Recreation Center building to Oakhurst
Construction Company, Inc., for the sum of $601,716, which is the lowest, most
responsive bid submitted in accord with plans and specifications and instruct
staff to immediately prepare a change order to reduce the contract costs to
$564,746; and authorize additional funding as outlined in this memorandum
~ and that the appropriate officials be authorized to execute same.
BACKGROUND: Renovations to the Clear~ater Beach Recreation Center building
were prompted by meetings held in 1992 with representatives of the Clearwater
Beach Homeowner's Association who requested that the building be improved
similar to Morningside, Martin Luther King, etc. Originally, plans for
renovation involved making the interior of the building more attractive and
conducive to programs for participants. However, as meetings progressed,
plans changed to redesign the interior to allow separate space for youth and
adult programs so that they could be conducted simultaneously, to include a
new roof and exterior to comply with the tropical seascape theme, to re-orient
the front of the building from north to west, to include a patio and a deck
for aesthetics and to make the facility more attractive for rentals and
programs, etc. These plans and features ~ere discussed and presented to the
City commission at a meeting on Tuesday, September 14, 1993 (see attached
drawings of site plan, floor plan, and elevations).
In January of 1994, the final designs for the Recreation Center were approved
by the Design Committee of staff and residents. The project was advertised
with five bids being received. (see attached tabulation of bids) The low base
bid was received from Morgan Construction Corporation of Dunedin, Florida in
the amount of $579,030. The second low base bid was submitted by Oakhurst
Construction Company, Inc. for $580,416. Even though Oakhurst was $1,386
higher than Morgan Construction, Oakhurst was considerably lower on the first
three desirable alternates including the folding door, the wood deck, and the
patio slabs. This being the case, staf f recommends that the contract be
awarded to Oakhurst Construction Company in the amount of $601,716.
Subsequent to award, this contract may be reduced to $564,746 by accepting
those items circled on attachment.
continued
Legal
Budget
Purchosino
Risk Mgm\.
CIS
ACM
Othor
N/A
h.'t::
, N/A
N/A
Costs: 601,716
lot..ll
Commission Action:
Reviewed by:
User Dept.: "
Parks & Rocrcit'on
I
I 601,716
-Currunl FY
\FunJinu Source:
.::L Copt. Imp.
_ Opcr;ltinu
~ Otrlcr Rac Impact
Fee~;
_ Approved
_ Approved w/conditions
Denied
Continued to :
N/A
.
Advertised: {
o a I ,j : 3 / 1 1 / I iy'J 7 / 9 '
Pdp'~r: St. Pete T irr.e ~
--/ '/' '
c.' / ~tl;,. (.
/ ,.
City Mll,{/J\lIH
_ NOI It!qu'r,:rJ
Atluctcd pdrt't::;
N(Jtlfi,:d
_ Nut requlr,>rJ
r'PI,rOplI,JtI01l CuJe:
Attachments:
1. Change order deducts
2. Site plan
3. Floor plan
4. Elevations
5. Tabulation of Bido
Nono
Submitted by:
315-932G3-5G350Q-
')7!.-()(1l)
~ w.iW....lUt
Regarding funding, $400,000 is included in capital Improvement Code 3263
(Clearwater Beach Recreation Complex) for this renovation project. As of
this date, $42,895.52 has been spent or encumbered for architectural fees,
geotechnical services, a structural report, and an asbestos survey and plan
leaving a balance of $357,104.48 to be applied to other project elements.
. Page 2
The other elements, including the recommended contract to Oakhurst
Construction Company, are outlined below:
-Construction contract to Oakhurst
-Asbestos removal (according to consultant:
includes floor tiles and exterior roof)
-Contingency/beautification (landscaping by
city crews and for unanticipated change
orders)
$601,716.00
10,999.00
30,000.00
Remaining Costs
642,715.00
-Less change order deducts
-36,970.00
605,745.00
-Less available balance for project
-357,104.48
Additional monies needed for project
248,640.52
staff proposes that $248,640.52 be transferred into this project from the
following existing codes:
-3229
Tennis Court Resurfacing
20,500.00 (eliminated sid
Lickton parking)
19,163.85 (savings on
contracts)
-3249 - New Parking Lots
-3318 Courtney Campbell
Beautification
18,930.11 (monies remaining/
project complete)
-Recreation Facility Impact Fees
-Recreation Facilities Interest
-3287 - Downtown Community Center
10,950.00
9,096.56
170,000.00*
If approved, said transfers will be accomplished at Mid Year Budget Review.
*These funds will be reimbursed in FY 94/95 Capital Budget Program from funds
originally being requested for Clearwater Beach Improvements.
, . . - ' ,_, I . I . I , '-' f.;:;:.. I L 1_' ,. ::. I
..' . 0 1
~
OAKHURST CONSTRUCTION COMPANY, INC.
Ihr-
A...
....
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-
)akhurst Construction ~ Inc.
7497 135th Stx:~t North
Seminole, fL 34646
\pril 4, 1994
City of ClGarwater PROJECT
P.O. Box 4748
Clearwater, FL 34618
[':rEM DESCRIPTION
~O. OF WORR Per Plans
1 Toilet PartitOnB
2 Hand Dryers
()sound System
4 Koala Stations
5 Fire ExtinguiSher Cases
6 Fold Down Stairs
7 Carpet
ick PavGrs
op Sink/Janitors Sink
o tucoo/Plaeter
11 Ceramic Wall Tile
12 Electrical
13
1
15 etal Studs
RECRBDIT
Mll L
BUILDERS · DEVELOPERS
Myers, Plisko, Ott Architects P.A. t A.I.A.
800 DreW' Stroot
Clearwater, FL 34615
Clearwater Beach Ree. Center
69 Bay Esplana~G
Clearwater Beach, FL 34618
PlastlC
Rlecrtic
2 each
Recessed
ceiling mnt.
C & A
Edge of Patio!:
cast Iron
Epoxy / insulation
:Baths to 6' 10"
EKt. lights
!1atal ducts
D91eted Equip.
~ood Studs
Option Credit
1> lywood
P.T. Disp.
1)()lote
Oelet~
Delete
Wall mnt.
Direct glue down
Delete
Plastic
Spray Crete Blk.
Paint
optional light package
Fiberglass
Trane +1-
Metal Stuis
('1,200.00)
($1,600.00)
($4,470.00)
($525.00)
($325.00)
($1,800.00)
($1,600.00)
($2,400.00)
($1,025.00)
($9,800.00)
($1,220.00)
($950.00)
($5,300.00)
($13,000.00)
($975.00)
Totals
($46,190.00)
Effects of changes.
(3) Will add sound system at later date.
(8) Slight aesthetic loss to outside sidewalk.
(9) No noticeable effect in going from cast iron to plastic mop sink.
(10) No noticeable effect on interior walls.
(13) Both metal and fiberglass ducts meet City Code (personal preference)
(14) Simplyfying system. Reduce from S to 4 units while retaining cooling
and control capacity. \
(15) No noticeable differences.
7497 135TH STREET NORTH
FAX (813) 393-9'15
: I
· SEMINOLE:. FLORIDA 34646
(813) 393-1130
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Item #
Meeting Date:
:?/3,lqL/
/7.
Subject:
Northeast Wastewater Residuals Handling Facility - BWA Project No. CL 91090-2,
City Project No. WPC 020493
Recommend atien/Moti on:
Approve consulting engineers work order to Briley, Wild & Associates, Inc. of Clearwater, Florida, for the
Northeast Wastewater Residuals Handling Facility, providing additional funding of $97,000 for Design
Engineering Services, Field Engineering Services and Resident Construction Inspection for a new total of
$371,000, and extending the construction period from December 10, 1993 to May 30, 1994
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
The purpose of this Work Order is to provide additional funding and to extend the time for Field Engineering
Services and Resident Inspection during the construction period from December 10, 1993 to May 30, 1994.
The original Residuals Handling Facility was scheduled to be completed December 30, 1993; however because
of the recent modifications to the lime stabilization and pasteurization systems, the time required for the
completion of the project is estimated to be May 30, 1994. This work is necessary to complete the
construction work and place the facility in service.
In the late 1980's, the City of Clearwater upgraded their three (3) Pollution Control Facilities, Marshall
Street, East and Northeast to meet full Advanced Wastewater Treatment (AWT Standards). During the course of-~
of construction of the Pollution Control Facilities, the Florida Department of Environmental Regulation and
Environmental Protection Agency issued new rules regarding Residuals Handling, which required a much
higher degree of residuals (sludge) treatment.
The new Facility is located at the site of the Northeast Pollution Control Facility. The residual product
produced by the facility will conform to the FDER requirements for a Class A, PFRP Sludge (Process for
Further Reductions of Pathogens). The actual treatment is lime stabilization with heat pasteurization. This
is a new process and has been approved by both EPA and DER to meet the Residuals Handling requirements.
'.
The design of the Residuals Handling Facility was completed in 1992. The project was awarded on November 5,
1992 at a cost of approximately $4.6 million dollars and construction was started in December 1992. The
original Residuals Facility was projected to be completed by December 30, 1993; however because of major
modifications to the lime stabilization and pasteurization systems; it is recommended that the project time be
extended to May 30, 1994. The modifications are being made at the Contractor's expense. The Residuals
Handling Facility, is a prototype system, the first of its kind and is much less expensive than many existing
sludge handling and treatment facilities.
The cost of the additional Engineering Services-Design, Engineering Services-Field and Resident Construction
Inspection are based on the actual cost method with upsot limits of $16,000 for Engineering Services-Design,
$40,000 for Engineering Services-Field and $41,000 for Resident Inspection.
Continued next page
Reviewed by:
Legal N A.
Budget __~__
Purchasing ~'tA___.__
Risk Mgml. __J'UL-____
OIS ,,___--l.'L.t\___,_,___
ACM _____________
Other ,__,__.____JiA_,__,__
Originating Dept.~J ,
Public Works ~d~
User Dept.:
Water Pollution
Costs: _~97_.JlOO~OO_~
Total
..$JflJ_QPj),~Jl.O __,
Current FY
Commission Action:
, Approved
':~ Approved wlconditions
Dented
.' Continued to:
Submitted,-by: ,
I // I /, (I \
rV'LL'J/Cr. / ((. (
l) ;.\ .." " ..-
City Manager
Advertised:
Date:
Paper:
X Not requlfed
Affected parties
X ~Jotdled
Nol reqUlrt:lI
Funding Source:
X Cap!. Imp
. O~)eratlng
Other" ."
Attachments:
Briley, \Vild &. Associates, Inc.
Work Order
,\pprOprtallon Co(Jc~
315-96647-561100-
5:J5-000
~ J 0(10
The TotcllConstructi6n cost of the project including the final Change Order is $4,616',677.0().,.hetBtal net
cost of' approved Change Orders is $27,547.83 or approximately 0.6 percent of the Construction cost. The
total of all Engineering Fees including this Work Order is 12 percent of the total cost. ' " ,
.:.' ';~\.f~~,~,~~'~',~~~~,f\:1;}-:'}~;;'~.J' '~>"'; ~
The available balance of $196,700 as of April 28, 1994 in the Wastewater Residuals (Sludge)
Facility capital improvement project is sufficient to fund this work order. "
~, .
,
'. ,". ,}t . . ....'.. . . ' I .' . . . ~ . ' . ." .
DATE: April 15, 1994
CITY OF CLEAR\\'ATER
llJBLIC WORKS QEPART~'fjlliI
BWA WORK ORDE;R IMIlATIUN FORM
CITY PROJECT NO: WPC 020493
BW A PROJECT NO: CL 91090-2FS
BW A PROJECT NO: CL 9I090-2RS
BW A PROJECT NO: C1, 91 090-2DS
1. PROJECT TITLE: Northeast Wastewater Residuals Handling Facility
2. SCOPEOFWORK:
SUMMAR Y - In the late 1980's, the City of Clearwater upgraded their three pollution
control facilities, Marshall Street, East and Northeast to meet full Advanced Wastewater
Treatment (1\ WT) standards. During the course of construction of the Pollution
Control Facilities, FDER i ss ued new laws regardi ng residuals handli ng
which required a much higher degree of residuals (sludge) treatment. In addition, the
EP A has also recently issued Rule 503 which mandates additional treatment of residuals.
In response to the FDER and EP A requirements, the Ci ty contracted Briley, Wild &
Associates to design a new Residuals Handling Facility to meet the requ iremenl~ of the
new laws.The new facility is located at the Northeast Pollution Control Facility and is
presently approximately Ninety (90%) percent complete
The residual product produced by the facility will conform to the FDER
requirements for Class A PFRP (Process for Further Reduction of Pathogens). The
actual treatment process is lime stabilization with heat pasteurization. The process is
approved by both the EP A and the FDER to meet the requirements of PFRP
residuals.
The design of the Residuals Handling Facility was completed in September, 1992. The
project was awarded on November 5, 1992 at a cost of approximately $4.6
million dollars and construction started in December 1992. The Residuals Facility was
originally projected to be completed by December 30, 1993. 1-fowever, because of
modifications to the design of the Pasteurization Facility, the Project is now scheduled to
be completed by May 30, 1994. Since the Residuals Handling Facility is a prototype
system, the first of its kind, additional time has been required for design modifications,
testing and shakedown of the system.
3. PROJECT GOALSfWORK PRODUcrS:
a. ENGINEERING SERVICES-DESIGN.
The original construction project included Engineering Services-Design and
provided consultation and advice to the City by the Engineer during the
construction period, including progress meetings and review of construction
drawings when required with the City and the Contractor, review of Shop Drawings
and detailed construction drawings sl.bmitted by the Contractor for compliance with
the design concept, and the preparation of Change Orders \\'hen required. The work
includes the technical services of a Professional Engineer during construction to
coordinate the design and details of process equipment and controls, for those items
which require specialized knowledge. This project us-::s many new and specialized
types of proces~ eq uipment to efficiently provide the very high level of treatment of
sludge which has only recently been mandated by law. Problems dealing v./ith
equ:pml:nt configunJtion, control interface, heat system design, lime fecd control, and
others h3ve required substantial modifications in the field. The Enginecr has
provided specialized te,:'hnical servkcs in the fieJG to coordin~ltL' these changes. so that
project technical decisions and all de~ign deci~ions are properly founded. M~lj()r
design concepts are being finalized. and the Engineer, is scrutinizing tIle work to
insure that the design and construction is in the best interest of the City 0; Clear\.vatcr.
Pa:.~c 1 or .3.
CITY OF CLEARWATER
BW A WORK ORDER
BW A NO. CL 91090-2
b. ENGINEERING SERVICES-FIELD.
This work includes periodic visits to the construction sites by the Engineer and
Project Representative to observe the work progress and to review laboratory test
reports of materials and equipment for conformance with contract documents. Work
includes assisting the City with technical issues and preparation of record
drawings.The Project Representative continues to assist in serving as the City's
liaison with the Contractors and shall obtain detailed information when required at
the job site for proper execution of the work and continuous review of the
Contractor's applications for payments. A monthly written report on the progress of
the work is submitted to the City monthly. The Project Representative conducts
on-site observations of work in progress by the Contractors to determine that the
project is proceeding in accordance with the contract documents. The completion of
this construction is scheduled for May 30,1994 for design modifications, shakedown
and tes ting.
c. RESIDENT CONSTRUCTION INSPECTION.
This work includes furnishing a full time Inspector during the construction period.
The Inspector provides continuous inspection of the Contractor's work,
including inspection of materials and equipment to insure that the construction
is in accordance wi th the Plans and Specifications. The Inspector will continue to
prepare detailed field sketches where required, prepare daily and monthly
construction reports and set up meetings for the coordination of the details of the
work with the Contractor and the Project Representative until completion of the
construction work which is scheduled for May 30, 1994 for design modifications,
shakedown and testing.
d. OPERA nON AND MAINTENANCE MANUAL.
The Operation and Maintenance Manual for the Wastewater Residuals Handling
Facility is presently Ninety Five (95%) percent complete. The Manual will include
basic hydraulic and engineering design criteria; procedures for control and
distribution of residuals; process control and performanc.e evaluation procedures; In
addition, the Manual will include a procedural description for emergency operating
conditions; regular maintenance and repair instructions for all equipment; laboratory
testing procedures, safety and personnel requirements, and a trouble shooting
problem guide. No additional funds are required for this phase of the work.
4. OUTSIDE PROFESSIONAL SERVICES:
Outside Professional Services includes work provided by other professionals such as
Testing Laboratories for Sub-grade Compaction Tests, Sub-surface Investigations
concrete cylinder tests, asphalt testing and other work required for the Construction.
It is not anticipated that additional funds will be required for this work.
Page 2. of 3.
CITY OF CLEARWATER
BW A WORK ORDER
BW A NO. CL 91090-2
5. BUDGET:
a. ENGINEERING SERVICES-DESIGN:
Actual Cost, not to exceed -
$16,000.00
b. ENGINEERING SERVICES-FIELD:
Actual cost, not to exceed-
$40,000.00
c. FULL TllvIERESIDENTlNSPECTION:
Actual cost, not to exceed -
$41,000.00
6. STAFF ASSIGNMENTS:
CITY: Peter J. Yauch, Terry C. Jennings and Joe Reckenwald.
BW A: John F. Dennis, Daniel H. Cote, Robert A. Elefritz, John E. Noble and Don L.
Kaser
7. CORRES~NDENCEIREPORTING PROCEDURES:
All BW A correspondence shall be directed to Mr. Peter Yauch, Terry C. Jennings
and others as may be appropriate. All City correspondence shall be directed to John
F. Dennis, Daniel H. Cote and Don L. Kaser.
8. INVOICING (FUNDING PROCEDURES:
Please invoice monthly for work performed as detailed in BW A Continuing Contract
dated May 12, 1969 as amended.
Engineering Services-Design:
Actual Cost, not to exceed - $16,000.00
Engineering Services-Field:
Actual Cost, not to exceed - $40,000.00
Full Time Resident Inspection:
Actual Cost, not to exceed - $41,000.00
Charge this work to City Code No: 315-96647-561100-535-000
9. SPECIAL CONSIDERA TrONS: NONE
PREPARED BY:
I~h~
I
John F. Dennis, P.E.
'Vice Presiden t
Page .3. of .3.
Clearwater City Commission
Agenda Cover Memorandum
)~
1 tcm II
Mceting Dotc:
.5/) I /1'-1
SUBJECT:
Contract for a Copper Corrosion Control System
RECOMMENDATION/MOTION:
Award a five (5) year contract from 6/7/94 to 6/6/99 for a Copper Corrosion
Control System for use by the Water and Water Pollution Control Divisions of
the Public Works Department to Sper Chemical Corporation, of Largo, Florida for
a total estimated cost of $706,128, which is the lowest most responsive and
responsible bid submitted in accordance with the specifications
~ ond thot the appropriate officials be authorized to execute same.
BACKGROUND:
The City's current Copper Corrosion Control Program was begun in 1988 to enable
the Water Pollution Control Division to meet established standards for waste
sludge copper concentrations. Since then, this program has also been
instrumental in allowing the Water Division to comply with the current
Environmental Protection Agency (EPA) Lead and Copper Rule and to help control
iron concentrations in the water distribution system.
The Copper Corrosion Control Program utilizes a type of chemical known as a
glassy polyphosphate to control both scale formation and corrosion in metal
pipe lines. The original specifications for the polyphosphate utilized in this
program were prepared by the City's consultant, Briley, Wild and Associates,
Inc. Because the copper corrosion studied in the original program originated
from hot water systems, a pure long chain polyphosphate compound with good
resistance to heat was specified, even at a slightly higher cost than blended
polyphosphates, to insure success. Both the Water and Water Pollution Control
Divisions have experienced successful results for their individual needs
relating to this program.
The City'f3 current contract for a Copper Corrosion Control System expires on
6/6/9'1. COl1fj(~qllcntly, the City recently received bids for comparable
polyphol,::;phclt:e CClr n)s ion inhibi tors to continue the original program. Upon
receipt of Ll1(~ bids, the services of Briley, ~vild and Associates were engaged
to review tb,' bidu to insure compliance with the specifications and continued
succe~l~-; or t:l1ifJ pn)qram. The two (2) apparent low bidders, Western Water
Revll~wed lly:
Lcgnl
Bud!lct
PUf'Chm.lnn
RI~~k MUl1lt.
CIS
AeM
Other
-, ,-~/^ "-
".\.' '
~(~J".L
"., ~/A
'" 14/1'),
OrllJll1<ltlnq Oept:
Public Works/Infrastructure-
\.Iii I l'r ,
::..I))';J
I"'pr' lll'pl:
Costs:
$ 706.128 (est.)
Total
Commission Action:
o Approved
o Approved w/conditions
o Den; cd
o Continued to:
$ 48 ,000 ( es t. )
Current Fiscal Yr.
iliA
Funding Source:
o Capi tal Imp.
o Operating
o Other
^dvl,,.t I '.t'd:
Ililll': ,S/1n/l)/.; 3/25/9/.
PIIJwr: Pin!'lli.!; Co. Review;
111I111'11 T r I bw1t'
;,............,-'-"._~------ II Nnt Hl'qlll rl'd
1
S~)f1 l,l'cI 7':/ (' I .I M 11'1 t I'd I'elf'! II",
i' /1(<.' / I ,\ I I ! (I II No I If \ ('<I
I ( , I ' [.J tllll hqui red
C I t Y nnIlCJ('" -1-_____ ,..__ ,,_ ___ _,,____
Appropriation Code:
421-02053-550400-533-000
421-01351-550400-535-000
Attachments:
Bid Tabulation & Sumnnry (Bid
11 0 - 94 )
Letter from Briley, Wild &
Assoc., (nc. - Pol yphosphiltc
Sid Review
LJ None
- 2 -
Management and Calciquest, Inc. submitted bids of $622,605.00 and $668,807.55
respectively. Upon review of the bids, BWA rejected both vendors' bids for
failure to meet specifications due to use of a "blended" rather than pure
polyphosphate.
Because of the critical need for the uninterrupted success of the Copper
Corrosion Control Program, both Briley, wild and Associates and the Water and
Water Pollution Control Divisions recommend award of this contract to Sper
Chemical Corporation, which also has the current contract. As mentioned
previously, results of the current program have been highly successful. Sper's
current bid was broken down into two (2) items - furnishing the long chain
linear polyphosphate for the five year period in the amount of $640,128 and
daily chemical feed, monitoring and maintenance in the amount of $66,000 for a
total bid of $706,128.00.
Funding for this contract will be equally shared by the Water and Water
Pollution Control Divisions. The 1993/94 Public Works/Water and Water
Pollution Control Divisions' Operating Budgets include sufficient funding for
this contract through 9/30/94; funding subsequent to that date will be included
in the department's 1994/95 through 1998/99 Operating Budget requests. The
current balance (4/28/94) for the Operating Supplies & Materials code (550400)
for the Water Supply Section (02053) is $40,996.74 and for Water Pollution
Control (01351) is $563,175.26.
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BRILE't WILD
AND ASSOCIATES
April 29, 1994
CL 94111-1R
M"~ Thomas Hac~ett
Water System Superintendent
City of Clearwater
Post Offlce Box 4748
Clearwater. Florida 34618~4748
Re: Polyphosphate Bid Review
Dear Tom:
We have completed a review of the bid results taken recently by the City of Clearwater for
polyphosphate corrosion inhibitors for the water system. As you know, the current polyphosphate
corrosion control program was begun in 1988~ well before the current EPA rules on lead and
copper came into being. Since then it has been extremely successful.
When the existing program was begun in 1988, our intention was to control or minimize the
leaching of copper via aggressive, primarily hot water. Since most of the copper corrosion
occurred within hot water systems, its imn1emate impact was on the City's wastewater treatment
operations, particularly waste sludge copper concentrations.
Copper corrosion control with polyphosphates was not a normal application in 1988 when we
began this program. Since the difficulty appeared most in hot water systems from seasonal
residents and offices. it seemed obvious that we would require a corrosion inhibitor to passivate
metallic copper at elevated temperatures. At that time, we chose to test a high molecular weight,
long chain linear polyphosphate with good resistance to heat. Since thermal stability is a function
of molecular weight and chain length, we chose then to use a pure long chain compound and to
reject any proposals of lower molecular weight "blends" of polyphosphates. The blends could have
lower potential costs, but they also have significantly lower thermal stability. We chose back in
1988 to use the pure, high molecular weight compound at slightly higher cost to insure success for
the program. The work was considered that imponant and to date has been extremely successful.
Recently, the Clearwater staff have advertised for and received bids fOf comparable polyphosphate
corrosion inhibitors to continue the original copper program. City staff modified the bid documents
originally prepared by Briley Wild in 1988 and took new bids on the same perfonnance
requirements. Specific lssues addressed by the documents include:
1. Long chain linear cornp<JW1ds with a minimum of 18 ions per chain.
Sr11r;. WIld a ncl Aaa o0&?I u., 11"11:.
Ccw1.u/tlng en~ln"n and Pla""",..
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04/29/1994 07:55
904-573-8264
BWA ORlvl0ND BCH
PAGE 82
Mr. Thomas Hackett
Water System Superintendent
City of Qea1Water
April 29, 1994
Page 2
2.
3.
Proof of certification for potable water use.
Regular and emergency services on a 24 hour a day basis from a local office, in Oearwater
or Pinellas County t for a five yesr contracted period.
Briley Wild staff reviewed the bid proposals submitted. by the three lowest bidders: Western WatJ:r
Management; Calciquest, Inc.; and Sper Chemical Co. Specific review comments for each or the
three bidders have been summarized as follows: '
1. Western Water Management, represented in central Florida by ~. William H. Miller and
Associates in Orange County.
Western is the apparent low bidder, but has phrased its bid as a contingent statement. They
will open a Pinellas County office if they are given a contract. They do not currently have a
Pinellas CoW1ty office and as such do not meet the specifications.
WESTO 9739 is a blended phosphate product with low molecular weight phosphates around
a core of the longer chain material. The IIlanufacturer has not provided proof that the
minimum chain length in the blend is 18 ions long. The blend does not meet the
specifications.
We do not think that Western's bid complies with the project specifications on product quality or
local service. FUMer. we do not think the documents are addressed properly. We do not
recommend award to this Bidder.
2, Calciquest, Inc., represented by itself from Charlotte, North Carolina. The package from
Calciquest appears to be the second low bidder.
The cover letter transmitted with the bid clearly states that they me.e..t all of the specified
requirements with regard to product quality and service. However, the bid proposal has
clearly been based around a blended mix.ture of polyphosphates, rather than the pure. long
chain material specified. When offered the chance to tlprove" they meet the 18 ion chain
requirement" they could not do so.
The bid package has been based around the services of a retiree living in the Orlando area.
They do not have a local office and we question the wisdom of 24 hour emergency service
dependent on a non-local person.
We do not think that this bid complies with the specification requirements on product quality or
service. \Ve do not recommend award to this respondent.
.,.
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Mr. Thomas Hackett
Water System Superintendent
City of Oearwater
April 29, 1994
Page 3
.:
3. Sper Chemical Co., located in Clearwater and Largo, Florida. The bid proposal from Sper
Chemical is the apparent third in terms of total cost. However, this is the tlrst and apparently
the only firm-to actually comply with the specification requirements.
The finD is local to the Clearwater and Largo area. City staff is familiar with and satisfied by
the performance on similar service agreements with Spero
Sper has submitted a bid based on the pure compound, long chain polyphosphate. This is the
same chemical material that has been used successfully since 1988. In addition, Sper has
submitted an extra, independent certified lab report to prove the 18 ion chain length.
The third bidder, Sper Chemical Co., is the only bidder that has complied with all aspects of the
City's requirements. The price proposed for both the chemical supply and service is fair and
reasonable, with the higher price of the bidder being only 2.7% per year preater than the apparent
low, City staff has previous experience with service via this bidder and IS well satisfied wIth the
organization. We consider Sper Chemical Co. to be the most responsive bidder for the chemicals
and services required under Bid #110-94. We recommend that a contract be awarded to Sper for
the requirements of Bid #110.94.
Sincerely,
'!
I'.'
R.AE/lmh
Enclosure
cc: Mr. John F. Dennis, P.E., BW A
Mr. Richard B. Gassett, P.E., BW A
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Item
No. Qty.
BID RESPONSE FORM (110-94)
Commodity Description
Total
Price
1. 1 Lump Furnish long chain linear polyphosphate having a $
Sum minimum of 18 phosphorus ions to meet approximate
dosage rate of 2.25mg/L. of total condensed phosphate
for 15 mqd+ of potable water for (5) year. Chemical
shall be approved for use in potable drinking water
systems by U.S. Food and Drug Administration, U.s.
Environmental Protection Agency, Florida D.E.R.,
National Sanitation Foundations and Pinellas County
Public Health unit. Product is to be injected into
high service pumping mains at three (3) Reservoir
sites utilizing existing hardware.
2 .
1 Lump Provide daily chemical feed, monitoring and
Sum maintenance of a complete copper corrosion
control feed system. Must respond to service
requests within twenty-four (24) hours. Bidder
shall have an established service representative.
with a Class !lA" Florida Water Treatment Plant
Operator's license and an office located in
Pinellas County.
$
Total Cost
$
Contract Period: 06/07/94 - 06/06/99
Please return two (2) copies of Bid Response
F.O.B. CLEARWATER
Delivery Date:
after receipt of order.
Payment terms:
Contact Thomas Hackett, 813/462-6848, with questions regarding this bid.
.1
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'!'ECh"'NIC.U. S:?SC:::ICA'l'IONS :OR COPPER COR.QOS!ON C8N~ROL SYS':'~1
Pu~ose. The our~ose of t~e coooe= co==osion cont=ol
system is to lowe= the rate of copper corrosion ~ithin the
City of Clear~ater's potable water dist=ibution system. The
corrosion control chemicals shall be ap9lied at t~=ee
locations; namely, Reservoir Nos. 1, 2 and 3. See attached
Figure 1 for the location plan.
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The method of aoolication will be by injec~ion into the
high service pumping mains at those reservoirs.
Chemicals. The chemicals to be used shall be long chain
linear polyphosphates having a minimum of 18 phosphorus ions.
The chemicals shall be a product that has been approved for
use in potable drinking water systems by the u.s. Food and
Drug Administration, the U.s. Environreental Regulation,
National Sanitation Foundation and the Pinellas County Health
Deoar~~ent. The bidder shall submit with his orooosal case
histories, etc., which will support their cla~ for
effectively controlling corrosion in water dist=ibution
systems.
. I
Hardware Reauirements. The successful bidder shall
furnish the following hardware at each of the three points
of application:
a. Chemical storage tank
b. Dual metering pumps
c. A scale and/or gage to dete=mine chemical usage
d. All necessary aoourtenances, valves and filters
necessa~J to-inJect the chemical as requi=ed.
e. C~emical pacing equipment and inst=urnentation.
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Speci:icacions (conci~ued)
The syscem furnished shall be caoable of accuracely
feeding the proper dosage of chemical paced by race of'
wacer pumped.
The rate of flow of polyphosphace chemical acc~tion shall
be automatically adjusced ~o match the race of flow of water
pumped by the high service pumps. Presencly two types of
signals are used to monitor and record the flows at these
facilities.
At Rese~/oir No.3, a sienal of 4-2Cma DC is croduced by
existing instrumentation, which is directly proportional to
the actual measured flow. The chemical pacing equipment must
be made compatible with this signal to pace chemical
addition.
At Reservoir Nos. 1 and 2, the only available flow signal
is in the form of pulses from a propeller meter. The pulse
adapter creates a pulse one time for every 100 gallons
pumped, forming a pulse train which may be as high as 60
pulses per minute if the flow were to ap9roach 6000 gpm.
The chemical system supplier must provide instrumentation
which can convert this signal to an appropriate analog
equivalent in order to continuously pace the chemical
addition.
Tanks, cumcs, feed piping, and appurtenances shall be
constructed of proper materials so as to insure that no
production of a sediment or chemical byproduct will result.
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Specifications (continued)
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~onitorinq P~oarams. The City has already established a
data base of the copper corrosion at specific locations in
the potable water system. No monitoring is expected to be
performed during the first two months after the
implementation of the copper corrosion cont=ol system as it
is anticipated that extensive flushing of the water system
will be required during those periods. Monitoring to
dete~ining the effectiveness of the program will be
performed by the City at the end of the third month of
operation and at the end of each succeeding month thereafter,
unless extreme changes in the rate of dosage or other
operational changes have been made.
Service Reauirements. The bidder shall be resoonsible for
the comolete coocer corrosion control feed-Svsterns, and they
shall resoond to se~Eice requests within 24 hours. The
bidder shall have the resoonsibilitv of maintaining the
chemical feed at all times; i.e., not allowina tanks to ~
dry. Bidder must have an established service reoresentative'
wi.th a Class "A" Ooerator License and an office located in
Pinellas Count~ If the bidder does-noC-respond to a service
request within 24 hours, the City shall charge the bidder a
penalty of $100.00 per calendar day from the time of the
service request.
Dosaae Reauirements. For the purpose of preparing bids,
the bidder shall base his chemical costs upon the following
conditions:
Rate or application: 2.2Smg/L or total condensed phospahte
Average Daily Flows: Reservoir No.1 - 3.5 mgd
Rese~'oir No.2 - 4.5 mgd
Rese~'oir No. 3 - 9.0 mgd
It should be recoonized that the rate of dosage act~ally
used will be deoendent.on the results obtained as dete~ined
byithe ~onitoring program, and t~at the dosage may be more or
les s than t~e 2.2STg/L :ita ted above.
?erioc of C~ntr3C~.
(j) years.
':'l1e contract per.:..cd shall be for five
9uildi~a ?~~its. The successful bidder ~ill be recuired
to gee all ~he ~ecessa=y bu:ldi~g pe~i~s, ~uc the City will
'" a i 'I e the :: e e 5 :: :J r the s; e r::l i :. 3 .
.,
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Clearwater City Commission
Agenda Cover Memorandum
Item #
Meeting Date: ____
\q
5/31 /1L/
SUBJECT:
Purchase of a 12 cubic yard Dump Truck for Water Pollution Control.
RECOMMENDATION/MOTION:
Award a contract to General GMC Truck Sales & Service, Inc., WHITEGMC of
Palm Beach, West Palm Beach, Florida, for the purchase of one dump truck
by the Water Pollution Control Division for the Public service Division,
at a cost of $68,499.00 which is the lowest most responsive bid submitted
in accordance with the specifications, approve the lease purchase through
Security Capital corporation,
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
There were 25 bids solicited. There were six responses received, eight
no responses, and eleven no-bid responses.
A dump truck is necessary for the transporting of thickened cake sludge
from Water Pollultion Control's Northeast Plant belt press building to
the new Residual Processing Facility, which is also located at the
Northeast Plant. The sludge will be transported three to four times per
shift by WPC personnel. Sludge from the East and Marshall Street plants
will continue to be transported to the Residual Processing Facility by
private contractor. Because of the short travel distance and the number
of trips per shift, it is not practical to have the contractor also
transport the internal sludge at the Northeast Plant.
During last year's budget process, it was determined that it was neither
practical nor cost efficient to purchase a new dump truck for this
function. However, it was also determined not to be in the City's best
interest to purchase a used dump truck. Therefore, the Public Works
Department is proposing to purchase a new dump truck for the Public
Service division, which in turn will transfer a used dump truck to WPC.
The available balances for the capital and debt service amounts to
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
Genet'a 1 Scrv Ices
Garage
N A
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I Advertised:
! 10-29-93
: Date: 1 '-5-93 ;
: Pi nclliJs Coullty Review,;
: Pope r: r alliPi~..!..!:.i.t;?.unc
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: Not reqUIred
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I Affected piJrtics
I no t i f i cd __-----1..__
I
I Not reqUIred
Originuting D~t. '
Publ i c Works (~I'\l
\ ,
User Dl'pt.
\-iCltcr Pollution Control
Costs:
$ 68.499.00
Total
Camission Action:
o Approved
o Approved w/conditlons
o Den; cd
o Continued to:
$ 68.499.00
Current Fiscal Yr.
1, )ff'/J
p
Fl.rdil1g Source:
~ Capital Imp.
~ Operating
o Other
Att<lchments:
Bid Tab
SU1T1lilry of Bid 21-94
Submi ttcd by:
[;f. JJJl7--'
Cit4C1n~; ,
Appropr i at i on Code:
315-96651-591000-535-000
421-01351-571300-535-000
421-01351-572300-535-000
o None
..
this truck are $60,000 for the Capital Improvement Project-Lease
Purchase (CIP), $10,800 for Principal-Lease Purchase and $2,900 for
Interest-Lease Purchase. The amounts required in this fiscal year are
$68,499 for Capital, approximately $3,040 for Principal and approximately
$870 for Interest. The Mid-Year, FY 1993/94, Budget Review will include
a transfer to the CIP of $8,499 with offsetting transfers from Principal-
Lease Purchase of $7,760 and Interest-Lease Purchase of $739. Funding
for Lease Purchase-Principal and Interest payments will be recommended in
the City Manager's FY 1994/95 and subsequent years budgets to fund this
purchase.
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Clearwater City Commission
Agenda Cover Memorandum
'-:)0.
Meeting Date: 05/31/94
SUBJECT:
street Light Fixture Poles - Proposed Sand Key Special Assessment District
RECOMMENDATION/MOTION:
Approve an arrangement with the Sand Key civic Association whereby concrete
utility poles are installed within the Sand Key special assessment district and
the district residents provide a lump sum cash prepayment equivalent to the
difference between wood and concrete poles for a period of 10 years.
~ and that the appropriate officiaLs be authorized to execute same.
BACKGROUND:
The City of Clearwater's Land Development Code has for the past 15 years or
more required sub-division developers who create new streets and property to
install their electrical utility lines underground. This has worked very well
and many of Clearwater's newer sections are less-cluttered and aesthetically
more appealing as a result. While the electrical lines are underground the
street lighting fixtures are, of course, on poles spaced throughout the
neighborhoods. In the older sections of town, the city assumes the
responsibility of establishing street lighting.
The standard utility pole required of the developer in the newer sections and
provided by the city in older sections is a wood pole of 35 or 40 feet in
length. The wood poles have served well and are in use throughout Clearwater.
There ~V~ been occasions where developers have preferred the use of concrete
poles, and in these instances the City's policy has been to allow the use of
concrete poles when the developer makes an initial lump sum payment of the
difference between the monthly rate for the concrete poles for a period of 10
years. In times past, when interest rates were higher, the payment amounted to
a 20 or more year fee coverage.
The Sand Key civic Association, with whom we are currently engaged in the
establishment of a special assessment district for the purpose of funding the
underground placement of the electrical distribution lines on Gulf Blvd. on
Sand Key in Clearwater, now wishes to arrange for fiberglass poles to be used
N/A
N/A
N/A
N/A
N/A
Ori9i~ting Dept:
Admini s tri3t ion
Costs: $ n/a
Reviewed by:
LegaL
Budget
purchas i ng
Risk Mgmt.
CIS
ACM
Other
Totul
commission Acti~:
o Approved
o Approved w/conditions
o Dcni cd
o Continued to:
User Dept:
$
Current Fiscal Yr.
S~fJt6d by;'
_-:7'/, ~, --.f,'" /
(. \ );
/ \::c.'t.,,( ,
City ~~na96,. ;)
,
, )
I) /
,! C,((, C
Advertised:
Dale: nla
Paper:
~ Not Requi red
Affected Parties
o Notified
o Not Requi red
Funding Source:
o Cupital Imp.
o Operat ing
o Other
At tachments:
Civic Association Projects
Report
Appropriation Code:
o Ncne
- 2 -
in their neighborhood. There is a $6,615 annual cost difference between wood
and fiberglass. There is a $972 annual cost difference between wood and
concrete.
Mr. Al Lijewski, President of the Sand Key civic Association, proposes that the
residents make a lump sum prepayment of $25,000 which when considered with an
assumed 1% increase in neighborhood property taxes (attributable to the
underground investment) and assumed to be realized in the 4th year following
the investment provides the city with an equitable arrangement. Mr. Lijewski
has provided 8 scenarios each based on different assumptions. City staff does
not agree with Mr. Lijewski's premise that some form of credit should be given
the residents for having made an investment that increase their property
primarily because the investment is for an improvement that the city would not
have otherwise chosen to itself make. Mr. Lijewski's logic would be valid only
as a form of a loan to the city for improvements which the city would have
otherwise made and which the residents provide advance financing.
It is staff's recommendation that concrete poles be provided and that the
residents prepay the differential costs calculated for a 10 year period. This
would be similar to other previous situations. staff believes that if the
fiberglass poles were to be installed scenario #7 be the case.
Summary of Proposal
The residents of Sand Key, by a majority of 72%, have agreed to be assessed
approximately $1,000,000.00 of incremental costs to place all overhead wiring
underground in connection with the road widening on Gulf Boulevard. This cost
will be allocated based on assessed value of all properties on Gulf Boulevard,
with some important exceptions. The residents will bear the cost of the
improvements in front of:
1. Federal Property(The Coast Guard Station)
2. County Property(Sand Key Park)
3. City Properties(Parking lot and Sailing Center, lot north of the
Coast Guard Station and the site of the future public
parking/park required to qualify for beach renourishment.
The residents are willing to pay for these costs for basically two reasons. First,
the entire area will be more aesthetically pleasing with the disappearance of all
overhead wiring. Second, it is estimated the property values will be enhanced
between one and four per cent. This increase in property values will not be fully
felt for probably three to five years. When it does occur, this will create an
additional cost to the residents because of the resulting increase in real
estate taxes. In 1993, the City of Clearwater's portion of Sand Key real estate
taxes was $1,748, 072.00. If we assume no rate increase and only a one per
cent increase in property values, the City of Clearwater will receive an
additional $17,480.00 every year from Sand Key residents simply because
these residents paid $1,000,000.00 for public improvements.
We have been informed that the standard light pole for Sand Key is in unpainted
wood pole. If the residents wish anything more aesthetically pleasing, they will
need to pay for the incremental difference. A wood pole may have been an
acceptable standard when Sand Key was primarily populated by Scottish Pine
trees. It is now a densely populated area of condominiums and townhouses that
pays nearly $10,000,000.00 in annual real estate taxes. The current status
would dictate a higher standard than wood poles. In spite of this, the citizens of
Sand Key are willing to concede the point in an effort to proceed with this
project. There also are areas of Clearwater Beach, Island Estates, Morningside,
and Countryside with underground utilities. None of the residents of these
areas is paying the City of Clearwater for light pole rental. None of these
areas have wood poles. Once again, the residents of Sand Key are willing to
pay a reasonable and fair share for light pole rental to expedite completion of
this project.
Explanation of Schedules
Sheet 1 assumes a one per cent increase in real estate taxes after three years
caused by the $1,000,000.00 investment by the Sand Key residents in
underground utilities and fiberglass light poles. A $13,000.00 payment for
fiberglass poles, or $2,000.00 payment for concrete poles, to the City of
Clearwater by the Sand Key residents will generate a positive cash flow to the
city in excess of $107,OOO.00(fiberglass poles) or $160,OOO.00(concrete poles)
over ten years. The city is never placed in a negative cash flow position.
Sheet 2 assumes that the one per cent increase in real estate taxes will take
four years to materialize. A $19,000.00 payment(for fiberglass poles) to the City
of Clearwater by the Sand Key residents will generate a positive cash flow to the
city in excess of $90,000.00 (fiberglass poles) or $138,000.00(concrete poles)
over ten years. As in the first schedule, the city is never placed in a negative
cash flow position.
Sheet 3 gives no recognition to the increased real estate taxes resulting from
the $1,000,000.00 invested by the Sand Key residents. A $51 ,600.00(fiberglass
poles) or $7,600.00(concrete poles) payment to the City of Clearwater by the
Sand Key residents will prepay the incremental light pole rental cost for ten
years.
Sheet 4 gives no recognition to the increased real estate taxes resulting from
the $1,000,000.00 invested by the Sand Key residents. A $29,550.00(fiberglass
poles) or $4.400.00(concrete poles) payment to the City of Clearwater by the
Sand Key residents will prepay the incremental light pole rental cost for five
years.
Sheet 5 assumes the one per cent increase in real estate taxes will take four
years to materialize. In addition, the Sand Key residents pay the City of
Clearwater $29,550.00 or $4,400.00 to prepay the incremental light pole rental
cost for five years. This results in a positive cash flow to the city of nearly
$110,000.00 or more than $140,000.00 over ten years for the fiberglass or
concrete poles, respectively.
Sheet 6 assumes the one per cent increase in real estate taxes will take four
years to materialize. In addition, the Sand Key residents pay the City of
Clearwater $51,600.00 or $7,600.00 to prepay the incremental light pole rental
cost for ten years. This results in a positive cash flow to the city of nearly
$147,000.00 over ten years.
Conclusion
Sheet 7 gives no recognition to the increased real estate taxes resulting from
the $1,000,000.00 invested by the Sand Key residents. It also assumes that the
current residents of Sand Key pay the City of Clearwater.$1l0,252..o0(fiberglass
poles) or $16,200.00(concrete poles) to prepay the incremental light pole rental
cost for ever!
Sheet 8 assumes the one per cent increase in real estate taxes will take four
years to materialize. In addition, the Sand Key residents pay the City of
Clearwater $110,252.00 to prepay the incremental light pole rental cost for
ever! This results in a positive cash flow to the city of nearly $257,000.00 over
ten years. The $16,200 prepayment for concrete poles generates a positive
cash flow of more than $162,000.00 over ten years.
In my opinion, based on the above comments and the enclosed analyses, a
payment to the City of Clearwater of $25,000.00 by the residents of Sand key is
a fair and equitable settlement to compensate for future rental costs for
fiberglass poles. The resulting beautification of Sand Key, the gateway to the
City, will be worth the considerable effort extended by many.
I would like to express my appreciation and gratitude to the Mayor, the
Commissioners, the City Manager and the City Staff for the time, effort and
consideration given to this matter.
AI Lijewski, President
Sand Key Civic Association
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--
Clearwater City COlnrnission
Agenda Cover Memorandum
Item #
Meet ing Date:
;<\
-'::/3(( gLI
SUBJECT:
Worksheets for Alcoholic Beverage Issues - Commission Discussion and Direction.
RECOMMENDA TION/MOTION:
Review the attached Alcoholic Beverages Issue Worksheets and staff comments under the Background
section below. Provide final direction to staff for the purpose of developing a Land Development Code
amendment to comprehensively modify Clearwater alcoholic beverage regulations.
[J and that the appropriate officials be authorized to execute same.
BACKGROUND:
At the February 28, 1994 City Commission meeting, staff presented the attached alcoholic beverage
worksheets to the Commission. At this meeting, Commissioner Berfield was not present, and consensus
was not able to be reached on several issues.
Staff is interested in receiving final guidance from the Commission as to the direction that it desires us
to take concerning revision of alcoholic beverage regulations. We have attached the 12 key issues
worksheets from the previous meeting, with any changes to our recommendation indicated by
highlighting, deleting the redundant issue #8, renumbering accordingly, and adding a new issue #1 2.
At the Commission meeting, staff went over each worksheet in order to clearly ascertain the appropriate
direction to take in preparing the ordinance. Minutes of this meeting are attached. If there are other
issues the Commission would like to address, staff will be ready to receive direction in those areas as
well.
Specific comments on the 12 worksheet issues are provided below.
Issue #1 - The Commission consensus was that the Planning and Zoning Board should hear all
compatibility related aspects of alcoholic beverage uses that require a conditional use permit. The
Commission, however, was interested in assuring that appeals of Planning and Zoning Board decisions
concerning alcoholic beverage uses were considered by the City Commission. Staff suggests that this
Reviewed by:
Legal
Budget N/A
Purchasing N/A
Risk Mgmt. N/A
CIS N/A
ACM
Other N/A
Originating Dept:
CEIHRAL ~~TT ING
-
COlt.:
* N/A
Total
Commission Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
Usor Dept:
-$
Current Fiscal Yr.
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A dverti.ed:
Date:
Paper:
~ Not Requ ired
A ffocted PI rti91
o Not i f i ed
~ Not Requ ired
Funding Source:
o Capi till Imp.
o Operat i ng
o Other
Attachments:
ALCOHOLIC BEVERAGE ISSUE
~ORKSHEETS
2/28 COMMISSION MINUTES
o None
Appropriation Code:
.......
~~ Printed on recycled paper
Alcoholic Beverage Issues
Page 2
is a larger issue than this particular type of land use.
We would recommend that the Commission make a determination on how to handle.9.ll appeals from City
boards, and utilize this approach in addressing alcoholic beverage regulations. Alternately, as discussed
at the February Commission meeting, alcoholic beverage sales could be classified as a separate type of
land use - perhaps a "special exception" - with a separate type of appeal structure from variances or
conditional uses.
Issue #2 - The Commission did not reach consensus concerning changes of ownership of alcoholic
beverage uses. Staff continues to recommend allowing changes of ownership without the added
requirement of a conditional use permit.
Issue #3 - The Commission did reach consensus that bonafide restaurants should be permitted uses.
Commission directed staff to add to the definition of a restaurant a provision that a "restaurant" does
not include an establishment which also sells package alcoholic beverages.
Issue #4 - The Commission consensus was that package sales uses should require conditional use
permits, except in special cases.
Issue #5 - The Commission accepted staff's recommendation concerning allowing package sales uses
in certain large establishments, with the proviso that such establishments be primarily retail in nature,
with no more than five percent of the total floor area devoted to the sale of alcoholic beverages. Staff
agrees with this direction, and will include it in upcoming revisions to the Code.
Issue #6 - The Commission was concerned about the deletion of the Resort Commercial and Beach
Commercial zoning districts for the "nightclubs, taverns and bars" use. Staff would suggest that these
zoning districts be added to the districts in which this use is allowed as a conditional use, with the added
use limitation that such uses are only permitted in hotels or motels with a minimum of 1 00 beds. Staff
will present the Commission with a map showing these districts.
Issue #7 - No consensus was reached by the Commission regarding whether package sales and
"nightclubs, taverns and bars" should be permitted uses when located in shopping centers or retail
complexes up to certain maximum floor area limits. Staff continues to recommend in favor of allowing
these uses without conditional use permits, up to a certain maximum, and requiring a conditional use
permit to go above these percentages.
Issue #8 - (NOTE: This issue, as originally presented, was redundant and was deleted. Former issue
#9 replaces this issue.) The Commission reached consensus concerning separation standards for
alcoholic beverage uses from schools and churches - the strict standards approach should not be utilized
and "variances" should be allowed on a case-by-case basis.
Issue #9 (Former Issue # 10) - The Commission reached consensus on what distance would be the
minimum distance for board review in examining alcoholic beverage uses, and how this distance should
be measured. Staff recommended a 600 ft. distance to provide an adequate area for consideration of
potential overconcentration of alcoholic beverage uses. The Commission discussed 300 and 500 foot
separation distances, and agreed that a 500 foot separation distance and a property line to property line
measurement technique be utilized.
Alcoholic Beverage Issues
Page 3
Issue #10 (Former Issue #11) - The Commission indicated agreement with the staff recommendation on
this issue. Staff recommended that uses which received a conditional use permit from the Planning and
Zoning Board or a hearing officer and were required to but did not receive a separation distance variance
not be "g randfathered. "
Issue #11 (Former Issue #12) - The Commission reached consensus that the sale of cold or single
containers of alcoholic beverages should be handled through state legislation rather than local ordinance.
Issue #12 - This is a new issue worksheet, requesting Commission direction on whether or not alcoholic
beverage sales should be prohibited entirely from establishments which also sell gasoline. As the
Commission is aware, a number of separation distance variance cases have been heard recently by the
Commission, with varied decision-making. Staff recommends that the Commission decide whether it
wants to allow the sale of alcoholic beverage uses at all from establishments which also sell gasoline.
This is an entirely different issue from issue #11, which relates only to the sale of certain temperatures
or quantities of alcoholic beverages at establishments which sell both alcoholic beverages and gasoline.
Staff is anxious to hear Commission discussion on these issues so that we can begin preparing an
ordinance which will implement Commission desires.
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ITEM;; 15.- Review Alcoholic BeveraQ8 Issue W_oll<shey.1 - provide direction (CP)
Scott Shuford, Director of Central Permitting, stated the purpose of this di:3cLlssion
is to get clear direction from the City Commission regarding changes to be made to the
alc,oholic beverage code. He reported Rabbi Gurhia has been allowed to open his storo and
sell sacramental wine under the assumption this is something the Commission vvauld allow
under the new code. If this assumption proves not to be correct, the Rabbi will n9t-)d to
follow the full alcoholic beverage approval process. Mr. Shuford stated restaurants
meeting the proposed code could also be allowed to open if they agree to apply for [2
conditional use permit if the code js not changed to make them a permitted use. This will
be discussed along with other issues.
He presented the Commission with the issues to be resolved regarding the sale of
alcoholic beverages:
, I Should one board hear all compatibility related aspects of alcoholic beverage
uses that require a conditional use permit? If so, should the Planning & Zoning (palZ)
Board hear the cases.
Commissioner Deegan suggested this be the last issue to be resolved as decisions
regarding other issues would impact this.
2) Should changes of ownership of existing alcoholic beverage uses require a
conditional use permit?
Staff recommends allowing changes of owner ship as permitted uses as police
background checks are required and usually identify problem owners.
Mayor Garvey agreed with staft's recommendation as she did not feel a new owner
should be judged by the actions of the previous owner.
Commissioner Thomas felt conditional use approval should be required for change
of ownership as it would make current owners less likely to. violate the rules because it
would make it more difficult to sell their business. Requiring approval when there was a
change in ownership also assures compliance by the new owner.
Commissioner Deegan said before a conditional license is issued, the public should
have the opportunity to speak. He noted reliance on background checks from the Police
Department sometimes distorts an applicant's background. He preferred requiring a
conditional use permit for ownership changes.
Commissioner Fitzgerald agreed with the staff recommendation. He said any
problems that slip through the licensing process can bH addressed by enforcement when
they occur. He feit requiring a new owner to obtain a conditional use permit presumed the
guilt of that business person.
minCC02d.94
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4
Mr. Shuford said if restaurants become a permitted use as recommended, a
conditional use permit process would not be required. If they violated the rules, it would
be pursued as a code violation.
There was no consensus regarding this issue.
3) Should bonafide restaurants be permitted uses and not require conditional use
permits?
Staff recommends restaurants meeting the following definition be defined as
permitted uses: A business establishment providing for the preparation or sale of food or
drink for consumption by customers on the premises, but excluding facilities for non-
commercial and incidental food service within grocery stores and delicatessens. An
establishment serving alcoholic beverages shall be considered to be a restaurant if 51
percent or more of the gross sales receipts are for the sale of food and nonalcoholic
beverages and if not more than 15 percent of the gross floor area of the establishment is
devoted to waiting areas, lounges, entertainment areas, or other areas where alcoholic
beverages are served but where any other menu items are excluded from being served.
Commissioner Deegan spoke in favor of this recommendation as long as package
sales would be forbidden.
Commissioner Thomas asked if the change is instituted, what recourse would the
City have regarding problems that may not have been detected. Mr. Shuford explained if a
restaurant attempted to convert to a bar, the City could require it to prove it satisfied the
51 % rule.
Commissioner Deegan questioned who would audit the business. Mr. Shuford said
the City will investigate complaints by reviewing the menu and floor area ratio
requirements. Commissioner Thomas asked if the City was capable of auditing a
restaurant. Mr. Shuford indicated enforcement procedures need to be developed but he
felt the proposal contained sufficient checks and balances.
Commissioner Deegan questioned if pulling an occupational license would be a
recourse. Mr. Shuford replied the City has this ability after the Code Board establishes
fines or corrective measures. Commissioner Deegan expressed concern regarding the
length of the Municipal Code Enforcement Board process. He requested the City
Commission have the authority to pull a license without the Municipal Code Enforcement
Board process. Staff is to investigate.
Deputy City Manager Rice indicated all licenses must be renewed annually. She
und the City Attorney will work with Mr. Shuford to esta blish precise wording regarding
license revocation, non renewal, and non issuance.
There was general consensus as long as the concerns raised were addressed, to
allow alcoholic beverages in restaurants as a permitted use.
minCC02d.94
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5
4) Should package sales uses require a conditional use permit except in special
cases? :.' . ';,'; ,
Staff recommends package sales uses should require a conditional use permit.
Mr. Shuford said community standards dictate that package sales require
conditional use permits. Commissioner Thomas felt no exceptions should be allowed. Mr.
Shuford said exemptions are referred to in Issue #5.
Commissioner Fitzgerald disagreed and questioned why package sales are
considered less desirable., " ,,: ,
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It was the general consensus of the Commission that package sales uses should
require a conditional use permit. Commissioner Fitzgerald withheld opinion until Issue #5
is clarified.
5) Should package sales uses be permitted uses when located in freestanding retail
sales establishments (e.g., grocery stores) containing a minimum of 25,000 square feet of
gross floor area (i.e. the same size as a shopping center)?
Staff recommends package sales uses in these establishments, if properly
controlled, be permitted uses. The following language was suggested: A permitted use is
package alcoholic beverage sales in freestanding structures used for retail sales that
contain a minimum of 25,000 square feet of gross floor area. He noted with this wording,
package sales would have been allowed at Walgreens Drug Stores had they been able to
acquire enough land to construct a 25,000 square foot building.
Commissioner Deegan noted the separate store Walgreens operates for alcohol
sales constitutes a 100 % use of floor space for alcohol sales. Mr. Shuford said that area
might be governed by the retail center / shopping center issue like Albertsons' stores that
also have attached liquor stores. Commissioner Deegan agreed with permitting the sale of
beer and wine inside grocery stores, but spoke against permitting other package sales
there.
Mayor Garvey noted the similarities between alcohol levels in beer, wine, and hard
liquor. Commissioner Deegan pointed out purchasing beer and wine in grocery stores is a
common, locally accepted practice. He felt problems could occur if package items become
too easily available to consumers.
Commissioner Fitzgerald agreed with staff's recommendation that package sales
uses in these establishments should be permitted if properly controlled.
Commissioner Thomas questioned the distance issue. Mr. Shuford indicated
separation requirements would not apply to permitted uses. Commissioner Thomas felt
that distances between liquor sales and churches and schools should be maintained.
minCC02d.94
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6
Mayor Garvey said if a retail establishment is large enough, it should not be subject
to as many regulations.
Mr. Shuford said a separation could be included as a use limitation. Mayor Garvey
expressed a deeper concern with separating liquor sales from schools than from churches.
Commissioner Thomas noted the plan to base separation on property lines would have
eliminated every commercial property in the City near a church or school. He felt a 500
foot separation from building to building would be fair.
Commissioner Thomas asked if a 25,000 square foot liquor store could be opened
under this recommendation. Mr. Shuford said staff could define the maximum percentage
of space permitted for alcoholic beverage sales. Commissioner Thomas suggested the
maximum permitted space should be 5 %. He did not think the sales of packaged goods
need to be separated from beer and wine sales.
Commissioner Deegan noted the verbiage states, space dedicated to the sales of
alcoholic beverages must be a part of the larger store. Albertsons, for example, has
attached separate stores for package sales. He believed the original intent for this
provision was to allow grocery stores to sell beer and wine without a conditional use.
Commissioner Deegan noted he was the only Commissioner who differentiated the
sales of beer and wine from hard liquor sales. Mr. Shuford felt if stand alone stores were
eliminated, grocery stores would limit their alcoholic beverage sales to beer and wine.
This issue is to be brought back for final resolution. Commissioner Fitzgerald still
reserved his opinion regarding issue #4.
6) Should "nightclubs, taverns and bars" be allowed in all commerciaJ zoning
districts as conditional uses (except such uses located in shopping centers or retail
complexes) 7
Staff recommends nightclubs, taverns and bars only be allowed as conditional uses
and be limited to the most intensive commercial zoning districts: General Commercial (CG),
Highway Commercial (CH), Commercial Center (CC) and Urban Center (UC).
Commissioner Thomas noted bars in the beach district, including those in hotels,
would not be allowed under these rules. Commissioner Deegan reiterated the Beach Blue
Ribbon Task Force's recommendation to create a separate beach district.
Mr. Shuford said nightclubs, taverns and bars would not be permitted in research
and development office parks, North Greenwood Commercial, Infield Commercial, Limited
Industrial, Beach Commercial, and Resort Commercial. He agreed many businesses would
become non conforming under this recommendation.
Commissioner Deegan questioned if these methods would limit the number of
alcoholic beverage establishments. Mr. Shuford referred to the proposed cap on alcohol
minCC02d.94
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7
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beverage sales to 15% of a shoppinq center's area stating any establishments beyond the
'15% would require a conditional use. Commissioner Deegan said he would like a
maximum cap established that could not be exceeded even with conditional use approval.
Mayor Garvey expressed concerns about grandfathering a large number of
businesses. Commissioner Thomas suggested creating a color coded map so the
Commission can ascertain zoning district locations and the estimated economic impact of
the proposal.
Mr. Shuford said all beach nightclubs are located in the Commercial Resort zoning
district. If the intent is to continue to allow the existing nightclubs, he suggested this be
added as an allowed district.
It was the consensus of the Commission that it would be unreasonable to exclude
nightclubs from a Commercial Resort zone. Mr. Shuford said the Ramada Inn and
Arigato's Restaurant in Countryside are also zoned "Commercial Resort."
7) Should package sales uses and uses defined as "nightclubs, taverns and bars" be
permitted uses when located in shopping centers of retail complexes up to certain
maximum floor area limits?
Staff feels allowing these uses as permitted uses will not result in problem
situations if limits on the percentage of such uses allowed in shopping centers and retail
complexes are established. The following language is recommended: Alcoholic beverage
sales uses located in retail complexes or shopping centers shall be permitted uses if the
cumulative gross square footage of the alcoholic beverage sales uses within the complex
or center does not exceed ten percent of the total gross square footage of the retail
complex or 15 percent of the gross square footage of the shopping center. Alcoholic
beverage sales uses exceeding these percentages may be considered by the Planning &
Zoning Board as conditional uses. For the purpose of this section, only the alcoholic
beverage sales use area shall be counted in determining the gross square footage of
alcoholic beverage uses.
Mr. Shuford suggested including restaurants in this equation. A loophole in present
Code permits primary use to be determined by calculating the overall floor area. Gionis
Plaza, which is almost 50% restaurant, would be required to secure substantially more
parking if that property's primary use was determined to be a restaurant rather than a
retail complex. By enforcing a cap on these types of facilities, potential parking problems
can be avoided.
Mr. Shuford defined a "shopping center" by code as having a minimum of five retail
establishments and 25,000 square feet of gross floor area. Commissioner Thomas
concurred a cap is necessary. Commissioner Deegan said the verbiage allowing for
conditional use nullifies a cap. Commissioner Thomas said all requests for exceptions
should be heard by the City Commission.
minCC02d.94
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8
Comrnissioner Deegan suggested this issue invites anyone requesting a variance
above the 15% cap to ask for a conditional use permit. Mayor Garvey said allowances
should be fashioned for unique situations.
Mr. Shuford felt the City should avoid a two board process and suggested
exceptions be structured as conditi onal use permits rather than variances. Mayor Garvey
felt the Commission should permit the consideration of conditional use permits.
Commissioner Thomas noted problems exist with variances. Mr. Shuford said restaurants
that now make up more than 15% of a shopping center can be grandfathered. Changes of
ownership would probably be allowed but no additions will be permitted.
Commissioner Deegan suggested when calculating a restaurant's floor area, only
the lounge areas, and not the dining area, be counted. Commissioner Thomas suggested
without restaurants, a 10% cap would be adequate. A cap of 15% should relieve the
need for any variances or conditional use permits.
Commissioner Deegan suggested a 10% cap on a retail complex, and a 15% cap on
a shopping center be established. He also recommended the inclusion of a separation
distance.
Commissioner Fitzgerald expressed concerns about "absolutes." He suggested a
mechanism for issuing conditional use permits for minimal exceptions be established.
Mayor Garvey agreed. Commissioner Deegan suggested also allowing variance requests
for minimal exceptions. He voiced concerns about the proposal that any exception, no
matter how vast, could be presented to the P&Z Board for consideration.
Mr. Shuford said staff is considering combining variance standards between boards.
For example, a business requiring a conditional use permit and a variance could be heard
by the P&Z Board who would review the request under the standards of approval for
conditional use permits and variances. The board could be instructed that a petitioner is
required to establish hardship in order to qualify for a variance and compatibility issues are
to be addressed prior to the issuance of conditional use permits.
Mr. Shuford suggested if variances are to be granted, the conditional use permits
be considered following approval of a variance. Commissioner Deegan stated if conditional
use permits are issued for establishments exceeding the cap, then the cap is superfluous.
Mayor Garvey felt a relief valve should be established for special circumstances.
Commissioner Thomas agreed that a variance would provide a better relief valve
;:::.: ',,:, than a conditional use permit. He reiterated his suggestion that a board be established to
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8) Should non-restaurant consumption on premises uses le.g., nightclubs, taverns
and bars) require a conditional use permit except in special cases?
minCC02d.94
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9
Discussion of Issue 1t8 took place with discus!;ion of Issue #6.
9) Should there be standards established for separation of alcoholic beverage uses
from schools and churches that do not include exceptions for special circumstances (e.g.,
variances or conditional use permits) 7
Due to redevelopment concerns, staff recommends against establishing strict
standards. The proposed conditional use process and existing City noise and nuisance
behavior codes should provide the necessary protection for neighborhoods from "problem"
uses.
Mayor Garvey noted the im portance of carefully reviewing redevelopment and
separation standards. Staff recommended when a use is within a specified distance from
a church, school, park, or residential zone, a higher standard of review by the P&Z Board
would have to include an examination of the compatibility issue.
Commissioner Deegan thought established separation distances should not be
subject to variances. Mr. Shuford thought the Commission concurred with exceptions
being established for Sunshine Mall, for example. Commissioner Thomas felt separation
between alcohol sales and churches and schools should be based on a building to building
measurement instead of property line to property line. Mr. Shuford stated unanticipated
exceptions will occur no matter what separation distance is established. He suggested
establishing stronger review standards.
Commissioner Deegan said the procedure needs to be clearly explained to anyone
who considers opening an alcohol establishment.
Mr. Shuford said new buildings must comply with the rules of new construction.
Existing buildings, like Sunshine Mall that directly abuts the Belleair Elementary School, are
examples of why staff recommends no absolute separation standards that disallow
variances be established.
Commissioner Thomas stated grandfathering provides for such problems. Mayor
Garvey reminded the Commission there is no grandfathering for alcoholic beverage sales.
She stated a mechanism providing for exceptions needs to be established.
Commissioner Thomas suggested the establishment of separation rules for parks
and chiidren's playgrounds. Commissioner Fitzgerald said this recommendation would
broaden the issue.
Mr. Shuford said staff cannot anticipate all possible sites that might be desirable for
alcoholic beverages. As a result, staff is opposed to a strict standard that does not
provide a variance or conditional use mechanism for review.
It was th'e consensus of the Commission not to establish strict standards but to
allow for variances and/or conditional uses.
minCC02d.94
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10
'0) V\lhat distance should be the minimum distance considered by the P&Z Board in
examining alcoholic beverage uses in relation to churches, schools, parks, and residential
areas?
Staff suggests a separation distance of 600 feet if a "case-by-case" approval
approach is adopted. If the no exceptions or "variances" approach is followed.. either a
300 foot or 500 foot distance could be utilized; staff research shows no significant
difference in impact between these two distances.
Mr. Shuford said if a 600 foot minimum distance was imposed, boards would have
more leeway to consider overconcentration issues and compatibility concerns.
Commissioner Deegan asked if "similar establishments" would be included. Mr. Shuford
suggested the concentration issue should focus on alcoholic beverages and not how they
are sold. He recommended incorporating the phrase "other alcohol establishments" to
circumvent a package store from opening near a concentration of bars.
Commissioner Fitzgerald did not agree with the proposed distance requirements.
He expressed concerns that the number of cases heard would be doubled. Mr. Shuford
agreed, if variances are allowed, the number of cases would increase.
Commissionei Fitzgerald thought the purpose of updating rules was to simplify and
streamline procedures. He felt, instead, the opposite was happening.
Commissioner Thomas questioned how distances would be calibrated for parks,
which have no buildings.
Commissioner Deegan noted this was Mr. Shuford's third return to the Commission
with a presentation based on the Commission's mixed signals. He spoke against a building
to building measurement because he felt school playgrounds are as significant as parks.
He favored a property line to property line calculation. Commissioner Thomas expressed
concern this would put existing establishments out of business.
Commissioner Deegan stated variances could be requested.
Commissioner Thomas noted the importance of developing explicit criteria on which
the appropriate board can judge cases. Mr. Shuford said a list that included supplemental
standards for alcoholic beverage uses like the compatibility issue, hours of operation, etc.
had been presented to the Commission.
Commissioner Thomas concurred with Commissioner Fitzgerald that the process
began as an attempt to establish a concise set of rules to simplify procedures. He felt the
bureaucracy had increased. He expressed concern that increasing the opportunity for
securing variances would result in increased litigation.
Commissioner Deegan suggested the separation should be 500 feet with the
possibility of a case by case approval. Mayor Garvey concurred. Commissioner Fitzgerald
minCC02d.94
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1 1
preferred the separation remain at 300 feet. He, too, felt the ability to consider cases on a
case by case basis was important.
It was the consensus of the Commission to approve a 500 foot separation.
'1) Should uses which received a conditional use permit from the P&Z Board (or an
administrative hearing officer) and were required but did not receive a separation distance
variance be prohibited from being grandfathered?
Staff feels such uses should not be permitted as "grandfathered" uses since final
approval was never obtained. The uses never received a complete compatibility review.
Mr. Shuford noted the Hearing Officer in the Pick Kwik case established a condition
for issuing a conditional use permit that first a separation variance be obtained. If a
separation procedure no longer exists, these types of conditional use permits would be
denied because the condition for issuance was not completed and final approval was never
obtained.
It was the consensus of the Commission to agree with staff's recommendations.
'2) Should the sale of cold alcoholic beverages from package sales establishments
or sale of single containers of alcoholic beverages from package sales establishments that
also sell gasoline be regulated?
. Staff recommends petitioning the legislative delegation to support a statewide ban
of these sales.
The Commission concurred nothing will be solved unless statewide legislation is
passed.
The Commission returned to Issue It 1, should one board hear all compatibility
related aspects of alcoholic beverage uses that require a conditional use permit? If so,
should the Planning & Zoning (P&Z) Board hear the cases.
Staff recommends the P&Z Board hear all aspects of alcoholic beverage use.
Mayor Garvey agreed that one board should hear all cases but did not feel a new
board should be established as recommended by Commissioner Thomas.
Commissioner Deegan agreed one board should hear all cases. He felt citizens
would prefer appealing to their elected officials rather than to hearing officers. He
recommended against rapid changes and suggested the various boards continue hearing
cases under the current division until the ordinance is passed and the Commission is
comfortable with the changes. At that time, one board could be delegated the
responsibility of hearing alcohol related cases. Mayor Garvey suggested a time limit be
placed on this interim period.
minCC02d.94
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12
Mr. Shuford recommended the P&Z Board hear alcoholic beverage related cases as
it is far more familiar with hearing the compatibility aspects of these cases.
Mayor Garvey asked if the ordinance could be brought forward without identifying
if the exceptions would require either a variance or a conditional use permit.
Mr. Shuford recommended against establishing formal procedures for alcohol use
variances. All appeals would adhere to the standards for approval of conditional use
permits and include added language to deal with alcoholic beverage sales.
Mayor Garvey suggested adopting a new term for this action. Mr. Shuford
indicated some communities refer to conditional uses as special exceptions.
Commissioner Thomas agreed that rules dealing specifically with alcohol use should
be established.
Mayor Garvey did not think the Commission should be involved with appeals and
noted past Commission appeal hearings were terminated after becoming too political.
Commissioner Fitzgerald agreed with the one board concept. He was uncertain
regarding appeals being heard by the City Commission.
Mr. Shuford questioned Commissioner Deegan's request for a six-month interim and
suggested appeals to the Commission could be automatic during that time. After
reviewing every case as it progresses, the Commission would be better able to develop a
correct process.
Commissioner Deegan said he did not want to hear every case as an appeal. He
felt the process should not change for six months. He said compatibility issues should
continue to be heard by the P&Z board and suggested the Commission hear separation
issues. After the interim period, the Commission could review the process and reconsider
naming a single board.
Mr. Shuford said with the increase in separation distances, the Commission will be
asked to hear almost every package sales case, all bar, tavern, and nightclub cases, and all
separation issues heard by the P&Z board.
Mr. Shuford said variance and conditional use issues are hard for applicants to
differentiate. Commissioner Deegan pointed out the importance for staff to identify if
cases are related to compatibility issues or separation distance matters.
Commissioner Fitzgerald questioned if new procedures would increase the time
required for appeal. Mr. Shuford indicated the process should not take any longer than it
currently does. Commissioner Deegan noted the number of variances should decrease
because many business would be "permitted" under the new ordinance. Mr. Shuford said
removing the regulation of restaurants from the alcohol beverage use laws would
streamline the process.
minCC02d.94
2/28/94
13
Commissioner Thomas suggested creating a board strictly for oversight of alcohol
beverage issues.
Mr. Shuford suggested in the interim, present procedures remain in place. Staff will
review hotel uses and sidewalk cafes in connection with alcoholic beverage sales.
Commissioner Deegan suggested separate rules be established for the Beach
defining it as a separate district exclusively for alcohol purposes. Mayor Garvey suggested
some residents may object to that action.
Bob Bickerstaffe said he thought the City's goal was to attract higher quality
businesses to Clearwater. He felt these rules will make it more difficult for businesses
wishing to develop. The P&Z Board recommended the distance variance be measured
from building to building. He said problems related to the Walgreens Drug Store by
Clearwater High School and cruise ships docking near a school have not been addressed.
He spoke in favor of appeals being heard by the Commission. He felt staff should provide
answers to all business person's inquiries.
Staff will return to the Commission with recommendations based on today's
discussion.
The Commission recessed at 12:20 and reconvened at 1 :05 p.m.
ITEM #1 6 - Res. #94-' 8 - street name change of Harborage Court to Marina Del Rey Court
(PW)
Harborage Court is a private road on the south end of Sand Key. The applicant
requested the street name be changed to Marina Del Rey Court. At their annual meeting
on November 18, 1993, the Condo Association of Marina Del Rey, Unit "B" voted and
passed (32 for and 16 opposed) to change the street name as requested.
" .
Units within Harbor Condominiums are all addressed off of Gulf Boulevard and their
mailing address is not affected by this street name change.
The Post Office has reviewed this request and has no objections.
Staff recommends the approval of changing the street name of Harborage Court to
Marina Del Rey Court and pass and adopt Resolution No. 94.18.
Steven White, President of the Marina Del Rey Homeowners' Association, explained
the street in question is one block long within this one development. Commissioner
Fitzgerald questioned resident participation at the November 18, 1993, association
meeting. Mr. White said all 72 homes in the Marina Del Rey development were notified,
as required by law, prior to the meeting. Quorum was reached with 35 residents in
attendance and 18 proxies. The name change was approved by a two to one margin. All
residents were afforded the opportunity to attend the meeting or submit a proxy.
minCC02d.94
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14
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Clearwater City Commission
Agenda Cover Memorandum
Item #
Meeting Date:
SUBJECT:
The formation of an Occupational License Equity Study Commission.
RECOMMENDA TION/MOTION:
Adopt Resolution #94-11 forming the Equity Study Commission to review the City's Occupational
License Ordinance and fees and to make recommendations to the City Commission concerning these
matters.
[J and that the appropriate officials be authorized to execute same.
BACKGROUND:
The State Legislature amended State Statute 205 this year, for the first time since 1982, allowing cities
the authority to do the following:
1. Raise occupational license transfer fees by up to 100/0, with 5 % increases every two years
thereafter,
2. Establish a penalty fee of up to $250.00 for delinquent license fees,
3. Reclassify and adjust license fees.
In order for the City to increase our fees, now and every other year in the future, we must conduct an
equity study and adopt a new Occupational License Ordinance. The reclassification and adjusting of the
license fees requires the City Commission to appoint a five member Equity Study Commission for this
one-time study. This Commission must consist of members of the Clearwater business community.
They are to study our ordinance and fee structure and make recommendations for changes.
A fee increase of 100/0 will allow the City to increase revenues by approximately $130,000 over last
year's revenues.
The raising of the transfer fees and the establishment of a penalty fee up to $250.00 for delinquent
license fees do not require the formation of the Equity Study Commission.
RovlBwod by:
Legal
Budget
Purchasing
Ri sk Mgmt.
Cl S
ACM
Other
rn~1 p<%D
ISlA
NIA
IliA
MIA
. (Ll,.- ('--'-
NIA
Originating Dopt:
CENTRAL PERMITTING
e?'
CO.tl:
t NIA
Total
Commi..ion Action:
o Approved
o Approved w/conditions
o Deni ed
o Continued to:
U.or Cept:
CENTRAL PERMITTING
$
Current Fiscal Yr.
" (
Adverti.ed:
Date:
Paper:
181 Not Requi red
Affected Partias
o Noti fi ed
181 Not Requi red
Funding Source:
o Capital Imp.
o Operating
o Other
Attachments:
Resolution #94-11
: S'bmill:d~
C i M:t:s';;;
o None
Appropriation Code:
."..
~~ Printed on recycled paper
- 2 -
If the City opts to increase fees, there are two restrictions set by the State:
1. The fee adjustments can provide a maximum of 10% increase over the previous year's revenue.
This does not include additional revenue for new licenses.
2. The new ordinance increasing fees must be adopted by October 1, 1995.
Staff has identified the candidates below as business people in the City of Clearwater who may have
an interGst in serving on the Equity Study Commission
Oliver Ackerley of Ackerley Associates (Accountants)
David Smith of Command Corporation
Brenda Nixon of Brenda Harris Nixon (Photographers)
James Murray of Murray's Cameraland
Stephen Swanburg of SDS Architects
Don McFarland of McFarland, Gould, Lyons and Sullivan
Talmadge Rutledge of Talmadge Rutledge Coin laundry
Peg Rogers of Advantage Yours Tennis, Inc.
Christina (Tina) Pimenidis of Tina Pimenidis
.
III
RESOLUTION NO. 94-11
A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA,
ESTABLISHING AN EQUITY STUDY COMMISSION TO STUDY THE
CITY OF CLEARWATER'S OCCUPATIONAL LICENSE TAX
CLASSIFICATION SYSTEM AND RATE STRUCTURE; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Section 205.0535, Florida Statutes, permits the reclassification
of businesses, professions and occupations and the establishment of new
occupational license tax rate structures following the establishment of an equity
study commission and consideration of the recommendations of the equity study
commission for a classification system and rate structure; and
WHEREAS, the establishment of an equity study commission and a review of
the occupational license classification system and rate structure will serve the
interests of the City of Clearwater and its business communitYi now, therefore,
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Establishment of Study Commission. . An Equity Study Commission
shall be established to review and consider the occupational license
classification system and rate structure of the City of Clearwater and to make
recommendations to the City Commission regarding changes and revisions thereto.
Section 2. Membership; meetings.
(I) The Equ i ty Study Commi ss ion sha 11 be composed of five regu 1 ar members
appointed by the City Commission. Each member of the Study Commission shall be '
a representative of the business community of the City of Clearwater. Members
shall be appointed to a term ending on September 1, 1994.
(2) The Study Commission shall meet for the purpose of organization
within 15 days after appointments are made. At this meeting the Study Commission
shall select a chairperson and vice-chairperson.
(3) The Study Commission shall adopt such rules for its operation and
proceedings as it deems desirable. The Study Commission shall meet at least
monthly or as frequently as the Study Commission deems necessary.
(4) All meetings shall be open to the public.
(5) Appropriate City staff will be available to assist the Study
Commission during ils deliberations and provide supportive material as necessary.
(6) Tile members of tile Study Commi ss ion sha 11 receive no compensat ion for
their'services.
(7) Nollater than September 1,1994, Study COllllnission shall present to
the City COllllllission a written report embodying a classification systelll and iln
occupational license tax rate schedule for consideration by the City COlllmission.
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C!~Y OF C~~;RWATSR
;/ U) rn @ rn D WI rn ml
'lnJ APR 10 1992 I/.V
-'- J!
CITY ClE:.RK o EPT. :
ApplLcat~on :ar Advisor? Boards
(mus~ be C~ea~ya~er rosident)
Name DA V, b .S' /\,., " T11
Home Addre s s :
/dcq A L-A lY}etl(~ A Ll~
Cf tA ll)./t.L {-f r; .F! 3'1 It: / (I
Telephone /2.0/1Y J
Office Address:
:3.3:;C -.25; ULMer ~iJ i2:1
. -
C / Qr ("LeI ell- c: ( I-I .::54' j., 2- 2-
r ,. i _
Telephone 57:L - 7 () 7 2-
-
How Lona a resident of t.:"e CLt"r af Clear-Hater? /...) Yr_S.
- . -
Occ~oati.on '?t2..ES Itjl~J).)Er<-- ~player !Lor/clct- t1{/~ ~/.!:;/-cm~
- I I
Field oi Educat.:..an:
Other Nork Exper.:..ence:
~54~~ ;t~J'~
t~t)/l'~sl;/~ i &J,
If reti=edr fo~er
Community Activites:
r3 LeIJ (t.
.SJC( t;2eq T'~ h~ f ~/UI(,J,. &.j,)d/Wsc;.h~&
I J .",I ~ ,.
I 'if h( j.;tLJ'~ . ~s~-Atc./ ~(.l @ v(tI4/CrI?5f Chrts' n'm f:.k.
. .
Other Interests: f1/7(l1,'..i,u ~h ui.kt,~ p eb11Llh:.tt1 /11-L~
/
Board Ser7~ce (cur=ent and past) Board Preference:
'F '/iI~ ~O/J,! te~ ~... bCf,t{tJ tJ(' Vjr.
Al}a(,'tJe IAA ViSe IV 3d,
fJJ,i.A:.~t ~-M (;~L!JJ
/ I ft
Addit~onal Commen~3:
~ 'I ~' :'1i.
Signed: 1_ __,-,,/A { ':1rtC. ~
Date:
j-/ - g .~! )----
Please ....,see a-c-::.ached lis\: Eo::- 3oa.=ds t~a\: z:ecr..l.i.'::9 Fi:lar.c:.:..al
Disclosu..:re. PLE.t"\.SE RETURN THIS ?O~ TO: C.:.. t-r C':'e=;-:' s Oenar-..=e!l.\:
P.O. Box: 4748 Clear;~-ater, .FL 346l.3
'ff !l(CS+ SA: !-<.tx..,rf-<J i,;~ .:5'2U(~~ P"
~ h k~ - -h~ <c-\f~4,~p 4t,J I (':>-t
-rP~ &0 tU~~ -
CITY OF CLEARWATER
~~~2ll~~2il;
_CITY C~~.~OE~. f
- .-----
Application for Advisory Boards
'u (must(be Clearwater resident)
D2etJDIt ~ /ffN.IS Nlx:oJ
Name
Home Address:
q 02.. p,- f1.(!, 1)45 sf I
CJ-eavlud~ FL frj~/~
- )
Telephone Lf-Lf'1 -/00 2.--
Office Address:
Telephone
How Long a resident of the;iCi~y of Clearwater?
Occupation P/10.fj0:jAW vn 1"-' Employer
. /
/2 i eti/:$
~/~
Field of Education:
,A I Soclolo
Other Work Ex~erience:
C /2.1 ht I ~o L () tJ-t'{ - f) u.. h I ( c r t.!~ h lYt-.9
/ I
If retired, former occupation
Community Activites: L~tl J-er~Lt.o P~ell(iS - -.f~c/)&5-T
~L-4 iJ/JIC/JA. bMrc/) (kd-r-/v.d..v- h-c.e {'/"vc: ~'''-Y:,
Other Interests: rl"t. ;!1fJ } ,"'5;.4'1 /"0::+
Board Service (curr~t 'nd ~) ~ard Preference:
~n ~ ''j t- LI7Y"'-;J - to 10. fj ~ "" ~ ~
(I>" S >..! d 0';/'1 3 l"-t, s,) ----.J
Signed:
-t</~~ ee-J J d!e-c~.e.i~ - Fem,4LG- !
:~ I ! ) '),., )./tFT
Date: .-:2./G2.! tj2...t,. -r '7 ~
I / /fI' ~ 1/:..;1 ~~<-
J] rrw>-"-..,t
that require Financial
City Clerk's Department
Please attached list for Boards
Disclosur. PLEASE RETURN THIS FORM TO:
P.O. Box 4748 Clearwater, FL 34618
C:TY OF CLE.u.R'vVA TER
Aopiic3tion fOi Advisory Soards
imust be Clearwater residenrJ
RECEIVED
MAY 1 3 1SS4
CJTY CLERK DEPT.
Name T~A/~' /:j7~A'.n/-z-d(f-
Home Address: Office Address:
~~12v<-1
/J /J ::j(,
l~~~./ ZIP:3ft~
Telephone rY-~_-::/~ 7~
,7d~ fl. /?J~~ ~,
(?~ fI ZI~':.3 -Y6~6"
Tels;Jhone 7,;/6 -7a J?j?
~A/
:.....~;O.y".. ~T ~..aJ~
Other Work Ex6efJence; 0. .~
()' ~ )-'C0 ~
l-h tl-f 1 CJJ-( /1 f ~J -<J- /'IJwVfr XrrC2 r
How Long a resident cf the City of Cearwater?
Occupation, <1"'T&v~g
Field of Educ3tion:
V
If retired. former occupation
Commullity Ac:ivite.s:
Other Interests:
Board Service (current and pastl
-~
Additional Comments:
(813) 446-4398
--- ..
c:::::7: :c:::J
I(@I
===:loo: :..c::::a
">>tuz~afl ~ eamezatand
\
I
JIM & KATHY MURRAY
AT COACHMAN PlAZA
752 N. BELCHER ROAO
CLEARWATER. FLORIDA 34625.2138
Signed:
5- - !;2 - q f
. ". . . -' ~ . _I O' ~ I ~ 0 I :: ' ~ - n::7 URN I" H 1 S
Please see ar~acnea list ior Soares that req Ire ,:nCnCld ISl.oIOSure::. I __h...,C I ....
'-1 _I -,'1 r"" ,..,
FORM TO: City Clerk's Depari:;nent P.O. Sox ~i'4S \_ earwater, :-~ .;~o 10
~'iJ\Ji~ 'S~ ~ COWl",; S 5"; 011\
t)
,.-
\.- 1
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).. .,-
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:lal"1e
ll'!'!..: c..."::~::!3 ?IJ R .lD7I.: C ~ ::: CA1ID3
(must be Clearwater resident)
Stephen D. S\vanbct-g
t1cr::e
AC:':~~:3
3121 Bordeaux Lane
''J~:-~~2 AC~~~~3
-,~,. '.' .... .,. ,
SDS Archi te~ts ,- IIYC':-' V" ~..
1 212 Court St. Sui te E
Clearwat~r, FL 34616
Clearwater, FL 34619
..
-. '
l.~~ep~~~e
725-2()69
;' ~ 1 Cllr~ n' c......
----~. ..-
441-3688 or 441-9999
:~c.,.., :..=~~ a
:-~~ide:-:= 'Jt"9 ':::e
c:~:,.. =t C:e:3.r.'d.r:~~?
S=-=!..:p a =:':::1
Architect
20 years
:.== .!.~y~~
self
:!..~2.d
"'" ~4t -:,...;" "".., _...I .........
--~-- ----.
Architecture
S:::ere ...;c ~~~
-;.,-:a,...... 0....,..0
-...... -. --...-
Hudano Assoc. Architects, Inc.
US Army
~~ ~~::~~d~ :~~~~~ :c~~~a:~:n N/A
C':==:'J.~:' ::,.. :~c:.:. .,":' ':=-~~
None
at.:-:.er- :::':2:--~~C.:! Fishing, fishing, fishing
~ . - .
::ca~ ~er-r~=e
( C'..l i:-~~ ~ ana
'"'a"'"
~ ~""I
::....a,..,. :l-ar=>r'Q,..,...,. (........-., :1---,...;"0'" 1 ~ ,,-:-\
_~-._ ..._____..___ a.~\"'_ _........a~..__ ___~I
None Municipal Code Enforcement Board
2 Marine Advisory Board
~
~
!l
Addi::~nal Cc~~~t~
Ple::rscd to hear that >1r. Audc has submitted my name and
look fonwrd to the opportunity it,offers. ~ /tlff/~.~1CJ
~'
_/~;afi;wry;% ~~~ _~_ e2 ~o
P!.e=1;;";-e~ :J.-t~c"'.(~--'~ ..t ~cr- 3c: ...:.~ :.::at ~ui....~ ?.'...::.:1.1:c:..::.J. Di=~2..c~.1..~-
PLE.\SS Rcunrl 71!I.3 :GR!.i :0: _..- C~::; C:~:--~,='~ C'f:~:~
? .0. 20:--: U7t18
C:e:J.:-:-:<lc.~:-- c!.. 34618-li7!..8
CITY OF CLEARWATER
Application for Advisory Boards
(must be Clearwater resident)
Name
DONALD O. McFARLAND
Home Address:
Office Address:
108 S. Herculp-s AVpnl1E>
311 S. Missouri Avenue
Clearwater, FL
34625
ZIP:
Clearwater, FL
34616
ZIP:
Telephone 813/446-8952
Telephone 813(461-1111
How Long a resident of the City of Clearwater?
63 years
Occupation Attorney
Field of Education:
Clearwater High School
St. Petersburg J.C.
Unlverslty ot Florlda
BS/BA LL.JD
Employer McFar land I Gould, Lyons
& Sullivan, P.A.
Other Work Experience:
Attorney - 35 years
If retired, former occupation
Civil Service Board 7-8 yrs.
Marine Advisory Board
Community Activites:
Other Interests:
,Board Service (current and past)
Board Preference:
~. I have always been water-oriented and have extensive
Additional Comments: exper' ~ce and current activity interests in water-
/ a~ actlvlt~es.
/ f1 'iJ 17 ()
Signed~f' /:.--,d/ l./~ \. Date: June 24, J.993
,Y' U '=-
Please see attached list for Boards that require Financial Disclosure. PLEASE RETURN THIS 0
FORM TO: City Clerk's Department P.O. Box 4748 Clearwater, FL 34618 J -\-0 fIlA-.o
\ 1 0:'(' pt<..
('( I c.13 .~ 5: +- "
'\. T'( l h t /9 ~
~:_ (] \ vI. q \ j
I ~<
C:TY cr= ':~::;',RV'v1 A T=:\
RECEIVED
MAY 1 2 139'1
CITY CLERK DEPT
.
Aoolic3tion for ,~cv{scry Soares
(mus ~ be Clearv. ater 'e SICI~tl
Name c-;-;;'(-h1 Ii- D ~ ;- 12 ~0, c. D/J" r
Heme Address:
Office Adcress:
_&~_"..)~)?- S~(LrS'7 -_.J(~
ZIP: "] f't I )r"
/1(~C- ~ c:~.../\ ({p~//~.tZ
//' ,,-/
ZIP: > 'T&I.J
Tele phone
4C;t-3~~c;
"\ elephone
L/ c.;.? ,-:5 ~5;- Y
&. 7-- Lor t: )9 n )
v
How Long a residen't of the City of Clearwater?
Occupation __.(VI t 1< efT #.J'~f.mployer
Field at Ecucation: Other 'Nark Experience:
/t</'OL.t s 772;r-, C r I? .
If retired. former occupation
Community Activites: ,/'Iff /9- C P
G-Qte-/-/~O /f:SS/V"
r f!-#M8 Eft g?J/rfCO
Other Interests:
Board Service (current and past)
Board Pre ierence:
Additional Comments:
Signed: M4C~J!~j~
Date:
5h;Y
/ /
Please see attached list for Boards that require Financicl Disc!osure. PL=.';Sc RETURN THIS
FORM TO: City Clerk's Oepa~r';lem P.O. Box 4 748 Cle~rwater, PL 34618
-'
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Oc ~::.oa t.:. on PkjtA./~~~1 s r r
sr~ ()-VbL1IU/t/
167; GulP (IJ 81 y gJud
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I + '1 V P"O > t3- f Q f ~ [,7-
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~ele!:hone :::: ~ ~ 8' 0 1 I
Em.; Long a -os; de!!i: oi -=-~e C.:. :-r 0:::
?.:.eld of 2c.ucat.:.on:
~ S fJ h~lvftv(}vtlr
Ot::e= Wo:::2< :::::c::e=.:.e~c9:
~) j ~JVJ J r Uvf/vci:;
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5 r iYLL--. --
If =e'C~=ed.f =:J=::1e= oC::"..;.::Ja-=.:..cn
C-...,..,..."..,., ; ....-T ~ c- ~ "'.....; -:::Ie:: .
...,~~- ~- -- '-- '" - ---.
Ov~tfA/L& ;)/1/ /~t!AUd1/fl1A/ +-'
i-I/!A];&~/J Ju?d!Yt1 uJui ~~ #i;: tU.L
OUJ&? - SttV/bLtv ~?lbJU:;j) v
Ocer Int:e=es~s: a
Eoa-.-:i Se~ i i.C8 (c~en-= and pasi:.)
/(p ,J~~_/ ISo a-t{J}/
f -t1utL:kU[~ rL Z-I.J1/Li419
Signed: f-rq /(JtJ{I/! /)
d
soard P=eferenC9:
~ ~/1ljj Ij. /1- ,
. {".V~~ [;(It.UV .
- - . -I.LJiPtt;! ;fc7tiid
fl1_AJfJfl1J~/vd &J ~
aCirliJiinry j;tf /l;.o~
u f11 ./
Da t:e : I () / 1; 9 v
I '
Adcii t.:..onal Comments:
Please .... see a"t::::::'2.c~ed lis~ fa= Saa.:::::s
Disc2.osu.=e. pT.7ASE RE'1TIlUI T:lITS E'O~ TO:
P.O. Eox 4748 Clea.-::-;.;ater,.FL 34618
t.. ~ 2.. -::
~o,.-.., ~ -0
- -~----
"';:'~-::1Tt,-.;::i
..... --"~.""'----
C~ --r C' e-:.-' c:
- -- - -..... -
De:Ja=-=:e~-=
Name
CITY OF CLEARWATER
Application for Advisory Boards
(must be Clearwater resident)
-D .
'\ Imeullk
Home Addrl.ess: I t.-..') \J'
) J IQ '1/ V r' ..,' (VO V
~-:./+: ~ k.-{J;,'! ) \J\..J ! .
( \ \1-;OLlv~rr! !:!((rh ZIP: ~A&i3()
\j ,
Telephone A.Cc~, I ~/},)'\3
/'
~l .
/' / J}J i\
nrCEIVED
J U L 1 2 1993
CITY CLERK DEPT.
How Long a resident of tile City of Clearwater?
('1'(' '\ \
Occupation ''':),' - ;/,\ YIP U.J (-t\ Employer
~ 1
Field of Education: Other Work Experience:
- I H'_
('1-;" .() / I.JC
~ L I'" '"
J. / ( .." .
ZIP: ~ ''':-, t', . .()
Telephone
. 'I
t~" '( ( 0" '1:1 ti .1
~ l' /'. ()l, I I LI., I
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If retired, former occupation
Community Activites:
Other I ntefests:
,Board Ser'./ice (current and past)
Board Preference:
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Additional Comme ts:
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Signed: ~ :' ',. \Y1\.'x_ltl r..
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Date:
1A /cis
I
Please see attached list for Boards that require Financial Disclosure. PLEASE RETURN THIS
FORM TO: City Clerk's Department P.O. Bo;.: 4748 Clearwater, FL 34618 I (.+)kt?-
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CITY OF CLEARWATER
P. O. Box 4748
Clearwater, Florida 34618-4748
City Com mission
MEl\10RAl\TD Ul\1
- .
TO:
Betty Deptula, Interi.m City Manager
DATE:
May 27,1994
FROM:
Fred A. Thomas: Commissioner
COPIES:
Mayor and Commission
RE:
- Commission ~1eetin.g . ~1ay 31: 1
********************~*******************************************~*************
Please continShedltled for the Commission Meeting of May 31, 1994.
This Item was scheduled for March 3, 1994 and was continued. The list of candidates that were
suggested by staff are not the same as were suggested in !vlarch. The City of ClearWater has
hundreds of business people: yet we rely on the same citizens for our Boards, Committees, Ad
Hoc Committees, etc. Therefore, J suggest that each Commissioner submits two business people
from Clearwater. In that way we will have an Equity Study Commission compris~ of ten
business people from different parts of Clearwater and perhaps a variety of businesses.
~ ....... '. .
T'd
SO: L't t'5, L2A\:l~,1
APPOINTMENT WORKSHEET
FOR COMMISSION MEETING May 31, 1994 APPOINTMENTS Agenda;l ~3
BOARD: Planninq and ZoninQ Board
TERM: 4 years (effective 11/18/93)
APPOINTED BY: City Commission
FINANCIAL DISCLOSURE: Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7
CHAIRPERSON: John Carassas
MEETING DATES: 1 st and 3rd Tuesdays
at 2:00 p.m.
APPTS. NEEDED: 1
DATE APPTS. TO BE MADE: 5/31/94
THE FOllOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW
REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW
APPOINTEE.
Name-Address
Date of Original
Appointment
Attendance Interest in
Record reappointment
1. Kemper Merriam
217 Palm Island SW, 34630
(current term expires 6/30/94)
1991
past 20 mtgs
present 19/absent 1
YES
THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FilL THE ABOVE
VACANCIES:
Name-Address
Comments-Related Experience, Etc.
1. Dale Anderson
923 Bruce Ave.,34630
Commercial Real Estate Broker
2. George Athens
1018 Bay Esplanade Dr., 34630
Restaurant Manager
3. Ernie Cline
2074 Sunset Pt.Rd., 34625
Self-employed/building contractor
4. Mark Hatoun
303 Cedar St., 34615
Engineer w/ Pinellas County
6. Bill Johnson
479 E. Shore Dr., #1,34616
Real Estate Broker
6~ Nicholas Kudlicka
200 Starcrest # 163, 34625
Self-employed - Potter
7. Frank C. Kunnen
22067 US 19N, 34625
General Contractor
8. Johnny long
2316 Minneola Rd. ,34624
Past member N.Greenwood Design Review Committee
Retired military
9. James Madden
51 Island Way, 34630
Retired Deputy City Clerk
Continued
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200 Skiff Pt., Apt 2, 34630
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APPOINTMENT WORKSHEET ) l
FOR COMMISSION MEETING May 31.1994 APPOINTMENTS Agenda # ~ I
BOARD: Community Relations Board
TERM: 4 years (effective 11/18/93)
APPOINTED BY: City Commission
FINANCIAL DISCLOSURE: Required
RESIDENCY REQUIREMENT: City of Clearwater
(up to 2 Pinellas County Residents at one time)
MEMBERS: 13
CHAIRPERSON: Herbert Freitag
MEETING DATES: As called (4/yr.)
PLACE: Commission Chambers
APPTS. NEEDED: 2
DATE APPTS: TO BE MADE: 5/31/94
THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW
REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW
APPOINTEE.
SPECIAL QUALIFICATIONS: 1 representative from each of the following: Retail Merchandising
Mgmt; Industrial Mgmt.; Real Estate Sales; Property leasing; Mortgage Financing & law
Enforcement. (There may be 2 from Pin. Co. under Clwr jurisdiction)
Name - Address
Date of Original
Appointment
Attendance
Record
Interest in
reappointment
1 . Vacant seat in the "Industrial Mgmt" category (Ted Nims passed away)
For definition re Industrial Mgmt - see attached memo
2. Vacant seat in the "At-Large" category (Richard Leandrj resigned)
THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO FilL THE ABOVE
VACANCIES:
Name-Address
Comments-Related Experience. Etc.
1. Gabriel Cazares Retired USAF It Col
2581 Countryside Blvd.,Apt 301,34621
(At-Large)
2. Sheila Cole
200 Dolphin Pt., 34630
(At-Large)
Retired Director Weight Loss Co.
Pres. Island Estates Civic Assoc.
3. Bernard Ferrell
2717 Foxfire Ct., 34621
(At-Large)
Pharmacist
4. Florence Hosch
1840 Venetian Point Dr., 34615
(At-Large)
Past Member Clwr Health
Facilities Authority
5. Nicholas Kudlicka
200 Starcrest # 153, 34625
(At-Large)
Self-employed - Potter
Continued
CITY OF CLEARWATER
INTERDEPARTMENTAL CORRESPONDENCE SHEET
~~
TO: Kathy Rice, Deputy City Manager
FROM: Eleanor Breland, Human Relations Directo~
COPIES: Sally Ruby, EO/Community Relations Manager
DATE: May 10, 1994
SUBJECT: Clarification for Community Relations Board Industrial Management Positions
In reference to Mayor Garvey's request for a definition of the "Industrial Management"
category required for the Community Relations Board, I spoke to Sally Ruby in our department
and she explained that there has never been a set definition for any of the required membership
categories on the Community Relations Board. However, we did note the careers of persons who
have filled these positions in the past. They have been individuals with backgrounds or careers
in industry such as working for General Telephone Company, General Electric Corp., etc. Other
possible backgrounds or careers could be from companies such as Honeywell, SFI (Solid Waste
Company), etc. Generally, industrial refers to the production of goods or services, especially to
manufacturing en terprises.
The idea behind the board requirement was to find individuals from businesses that represent a
cross section of the citizens and employers in our community that are or could be affected by the
ordinance that the Community Relations Soard enforces.
If there are any additional questions please contact me.
. 4F
r<e :: :)~
0\3\\'\~ RECEIVED
MAY 1 8 1994
CITY OF CLEARWATER
APPLICATION FOR ADVISORY BOARDS
(Must be Clearwater resident)
g ::.:fc:)-..J," ~
CITY CLERK OEPT.
NAME --=-~ t ~I
I
Home Address:
I Yoo ;tti-Ui'tJ -i,J./ j frrJ~_~
C J~A{~ C0A.L ~p 34{otS-
Telephone -r'fer -, ~5 "J
Office Address:
If, </ T P~d 'f /JS
15"50 {)( ~~ t-/h'jO
Telephone 5:30 -- g S"r; S
/ tJ VM-t-L. ~
I
How long a resident of the City of Clearwater?
Occupation ~ NI'rU-/tl-( ~l+/ lfSr
Field of Education:
fi U_~ I ~ Yid/..-llltJ 1<; U'-""-..J
Other Work Experience:
rJ:/J>bYf/M' 19 ,l}--NNM]
6.,; ~ 0 uJ i-
6'/4J E-;u~ 0.0 t& 40/
...
If retired, former occupation
Community Activities ;{~ 0 G IJ t f,o W ad
!j/ Ch.-M~( ~~I-/~I CAU-liJ
Other interests: _ ~O/[ ~ '
I
Board Service (current and past)
Board Preference:
<2 Cl 1-.-11-1 <J y", 7 IE I J 10 106-
~.s ( ;...; /t-{.J 1-8. Ol---l
1\ 'I ^ +11
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Additional Comments:
Date: c-S/;7/9;/
--r I <
Please s at a e\~ st for boards that require financial disclosure. PLEASE RETURN
THIS FORM TO: City Clerk's Department, P.O. Box 4748, Clearwater, FL 34618
Referred by: Affirmative Action Office
Item #
CLE~RWATER CITY COMMISSION
Agenda Cover Memorandum
;;) ~5 a ."e,,'ng D'te
56;/?,!
SUBJECT: Lease Agreement with stone Buick, Inc.
RECOMMENDATION/MOTION: Approve a three year lease retroactively commencing May
7, 1994 through May 6, 1997 of City-owned property commonly known as 1165
Cleveland street, and Icgn11y described as in Article III (leasehold) of the
lease agreement, to stone Duick, Inc., a Florida Corporation, for $3,500.00 per
month ($42,000 annually), plus upplicable sales and ad valorem taxes, for a total
lease rental to the city o[ $126,000.00,
!Xl and that the appropriate officials be authorized to execute same.
BACKGROUND: A proposed lease renewal with Stone Buick, Inc. was brought before
the City commission in its meeting of May 5, 1994. As a result of Commission
discussions, the Commission voted to continue the item to a future meeting, and
to continue the prey lOllS leil ~le on a month-to-month basis until additional
negotia tions cou ld be comp let cd by sta f f. The minutes of that meeting are
attached hereto for reference.
Specific directions given to stuff were as follows:
1} The lease renewal should provide the same monthly rental rate as
the previous lease, with the Lessee obligated to pay any real
property taxes assessed.
2} Article XIV. Default and Termination, should allow for lease
termination by the city [or ~ purpose consistent with the City
Charter, not j list [or" Clny :mun icipal purpose.
The above Commission directions ure accomplished in the proposed lease agreement
executed by Richard H. Norris, President of Stone Buick, Inc.
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I I'd <I t i vc to Agcnda I tcrn #46
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I)ARTIAL lVlINUTI'ES OF
CITY COMMISSION MEETING
5/5/94
ITEM #46"- Lease Agreement with Stone Buick. Inc. for city owned property commonl'i
known as '165 Cleveland Street, for the period 5/7/94-5/6/97, for $2,823.50 per month
plus applicable taxes for a totalleaS8 rental to the City of $101,646 (PW)
The City purchased the lease premises included in this lease agreement, except Lot
4, Janie Daniels Subdivisionl from Anthony Distributors in 1980. Stone Buick, Inc.
("Stone") was renting the property from the seller on a month to month basis, and has
continued to rent from the City since that time. The current lease commenced May 7,
1991 and expires May 6,1994. Annual rent is $42,000, a total of $126,000 over the
lease term. As a condition of the lease, Lot 4, Janie Daniels Subdivision was incorporated
Into the lease premises following its purchase from Skylark Opportunities, Inc. on June 24,
1991.
When the present lease was agreed upon in 1991, the Tax Collector did not levy ad
valorem taxes on municipal property, even if the property was leased to a profit making
organization at market rant. Beginning in 1993 ~ the Tax Collector levied gross property
taxes of $11,302 on the premises. Stone was required to pay those taxes as a condition
of the lease. Stone president, Richard N. Norris, felt the tax obligation, added to the rantal
and other lease obligations, made lease renewal too costly unless the new lease contained
a degree of relief. The result is an annual rent reduction of $8,118, with Stone still
obligated to pay ad valorem taxes that proyided about $2,460 to the City in 1993.
In summary: 'The Property Appraiser values the lease premises approximately 9.5 %
lower in 1994 than in 1991. Stone has agreed to renew its lease with an approximate
total annual rental expense increase of $3;700. The City will receive approximately
$5,600 less annually. The lease also contains a provision to allow the City to terminate
the lease with 60 days notice should the Commission determine a municipal need exists
for the property consistent with the City Char,ter.
minCC05b.94
6/5/94
18
I WI I .:... -' - J. _, _-j ... '_" _"
Commissioner Thomas stated he was against the lease as with all the negotiations
going on regarding the Annex/East End properties, he did not feel there should be a lease
on any portion of those properties. He stated the exit provision would not satisfy dealing
with this property as a private enterprise would not be considered a municipal use. He
also expressed concerns regarding the lowered rental rate due to Stone Buick having to
pay taxes.
Commissioner Deegan also disagreed with the lowering of the rental rate. He also
was in opposition to committing the property for a three year lease. He expressed concern
that the lease expires on May 6th and- Questioned the policy that leases be brought
forward sixty days in advance. Ms. Deptula indicated she did not know why the lease
was being brought forward at this late date.
Commissioner Thomas moved to deny the lease on other than a month to month
basis at the previously paid rental amount. The motion was duly seconded.
Mayor Garvey stated she would be amenable to keeping the lease in effect for a
year at the current rate.
Commissioner Thomas was opposed to anything that committed the property for an
extended period of time.
Mayor Garvey stated this was not a part of the 15 acres being negotiated.
Commissioner Deegan indicated the party has expressed an interest in increasing
the size of the property at a later date.
Mr. Baker questioned if there was any language with which the Commission would
be comfortable. Mayor Garvey stated that the ability to terminate the lease without cause
would address some of the concerns. Mr. Baker felt that deal would not be acceptable.
Mr. Yauch pointed out that a portion of the taxes is coming back to the City.
Commissioner Thomas expressed concerns that when other property owners are
negotiating, their property has a high inflated value but when City property is being
negotiated, it Ilas a low value. He stated this Commission is not proposing raising Stone
Buick's rent. He indicated it was not the Commission's fauit that they have to pay taxes.
Mr. Baker indicated the other party has indicated that a month to month lease Is not
accept(]ble and if the current rental rate is maintained, they will vacant the property.
Commissioner Thomas withdrew his motion. The seconder withdrew the second.
Commissionor Thomas moved to continue this item. Tile motion was duly
SOCOrH.JocJ anu carried unanilTlously.
C(ln"I"f)if.~ionAr ThonlCls moved to continue the ClJfrent le8se on a month to month
bl1~)i~~ nt thn SllllHl If\v(~l of rent until additional negotiations are cornpleted. The motion
w a 1; tJ ul y S I) (~ (HI (I 0 d and c; i.'i r ri e d lJ n ani rn 0 U sly.
'lIIIICC05b. ~)4
5/5/94
19
TOTRL P.002
-,
..
LEASE AGlillEl\IfENl'
THIS LEASE AGREEMENT is made and entered into this day of
1994, by and between the CITY OF CLEARWATER, a Florida Municipality,
called the "Lessor", and STONE BUICK, INC., a Florida Corporation,
called the "Lessee".
,
herein
herein
This agreement represents the whole and entire agreement between Lessor and
Lessee and the following articles and sections are herein incorporated:
ARTICLES
Article I.
Article II.
Article III.
Article IV.
section
section
section
section
section
Article V.
section
section
Article VI.
Article VII.
section
section
section
section
Article VIII.
section
section
section
Article IX.
Article X.
Article XI.
section
section
section
Section
Article XII.
Article XIII.
Article XIV.
section
section
section
section
section
Article XV.
section
section
section
TITLE
rrERM
LEASEHOLD
RIGHTS AND RESPONSIBILITIES
1. Use of Premises
2. Maintenance of Premises
3. Repair and Improvements
4. Utilities
5. Quiet Enjoyment
LEASE RENTAL FEES AND PAYMENTS
1. Rental Payment
2. Late.Fee
TAXES
INSURANCE
1. Minimum Scope of Insurance
2. Minimum Limits of Insurance
3. Additional Named Insured
4. Verification of Coverage
CASUALTY DAMAGE TO PREMISES
1. Reparable Damage
2. Catastrophic Damage
3. Waiver of Recovery Rights
LIABILITY AND INDEMNIFICATION
AMERICANS WITH DISABILITIES ACT
NON-DISCRIMINATION
1. No Exclusion From Use
2. No Exclusion From Hire
3. Observation of Various Laws
4. Breach of Nondiscrimination Covenants
DISCLAIMER OF WARRANTIES
ASSIGNMENT OF LEASE
DEFAULT AND TERMINATION
1. Termination by Lessee
2. Termination by Lessor
3. Exercise
4 Removal of Property
5. Causes of Breach and Waiver
ENVIRONHEN'l'AL MATTERS
1. No Warranties By Lessor
2. Lessor Held lIarmless
3. Radon Gas Advisory
Article
Article
XVI.
XVII.
NOTICE
EFFECTIVE DATE
WIT N ESE T H :
WHEREAS, the Lessor has ownership of and control over the use of the
City-owned structures and premises now known as 1165 Cleveland street,
Clearwater, Florida 34616; and
WHEREAS, Lessee desires to use such premises for corporate business
purposes; and
WHEREAS, Lessor desires to lease out such premises;
NOW, THEREFORE, in cons ideration of
covenants contained in this Agreement,
agree as follows:
the Premises and the mutual
the Lessor and Lessee hereby
ARTICLE I. TITLE
The title of this lease is the stone Buick lease.
ARTICLE II. TERM
The term of this lease shall be for a per iod of Three (3) years
commencing on the Seventh day of May, 1994 and continuing through the
6th day of May, 1997 (the Termination Date), unless earlier terminated
under the terms of this agreement. Lessor extends a first option to
Lessee to renew this lease agree~ent for an additional Three (3) year
lease period, upon terms and provisions to be negotiated between the
parties, and subject to Lessee not being in default under the terms and
provisions of this lease.
ARTICLE III. LEASEHOLD
The Lessor leases to the Lessee the following described property,
including all improvements thereon, located in pine lIas County, Florida,
to wit:
That certain piece, parcel or tract of land in Section
15, Township 29, Range 15 East within the city of
Clearwater, Florida, more particularly described as:
Lots 14 and 15, LESS road on t.he North; Lot 16, LESS
road, Lots 17 and 18 LESS road, and the "'Jest 1/2 of
vacated street adjacent on the East; Lot 26 and the
West 1/2 of vacated street adjacent on the East; Lot
27, Lot 29 and the West 1/2 of vacated street adjacent
on the East, Lot 34 and the North 25 feet of Lot 37
and the West 1/2 of vacated street on the East; Lots
28, 35 and the North 25 feet of Lot 36, CLEARWATER
HEIGH'rS, A/K/ A GI I3S0N 's CLEfl.m'Jl\'I'ER HEIGHTS SUBDIVISION,
as recorded in Plat Book 4, IJCl(jc 99 of the Public Records
of Hi 11 s b 0 r 0 ugh Co un t y, F 1 0 l~ i c1 a, 0 f \.J hie h pin e 11 a s Co un t y
was formerly a part, tocJet.hcr "lith Lot il, ..JANIE DANIELS
SUBDIVISION, as recorded in P L\ t Book 5, Page 23, of the
Pub 1 i c R e cor d s 0 f Pin e 11 a s C u un t y, F 1 0 I: .i d a .
2
ARTICLE IV. RIGHTS AND RESPONSIBILITIES
section 1. Use of Premises.
a. Lessee shall used the demised premises for the purposes of conducting
Lessee's business consisting of automobile sales, automobile service and
automobile rentals, and no other business.
b. Lessee covenants and agrees to make no unlawful, improper or
offensive use of the leased premises. At the termination of this lease,
Lessee agrees to return the premises to the Lessor in as good condition as at
the effective date of this agreement, subject only to normal wear and tear.
section 2. Maintenance of Premises. The Lessee shall properly maintain
the leasehold in a clean and orderly condition.
section 3. Repairs and Improvements.
a. Lessee may make whatever repairs, alterations and improvements to the
premises it deems necessary to the demised premises and appurtenances,
structural and otherwise, inside and outside, in and about the demised
premises and fixtures and appurtenances, including parking area, sidewalks
and service areas, necessary to preserve the same in good order and
condition, which repairs shall be, in quality and class, equal to the
original work; and repair, at or before the end of this lease, all injury
done by the installation or removal of Lessee's property; providing that the
Lessor first agrees in writing to any such actions to alter or improve the
premises. If the property's physical .condition falls into a state of
disrepair in the opinion of the City Building Official, the Lessor may
terminate this Agreement upon fifteen (15) days written notice.
I ,
b. Repairs, alterations or improvements attached to the premises shall
become the property of Lessor upon the termination or expiration of this
lease or any extension hereof unless otherwise indicated by Lessor.
c. In no event shall Lessor or any of Lessor's property be liable for or
chargeable with any expense or lien for work, labor or materials used in the
premises, or any improvements, repairs, or alterations thereof.
section 4. utilities. Lessee shall pay all bills for electrical and
utility services before such bills become delinquent.
section 5. ouiet EnjQYment. Upon payment of the rents herein required,
and upon observing and performing the covenants, terms and conditions
required by the lease, the Lessee shall peaceably and quietly hold and enjoy
the leased premises for the term of the lease \vithout hinderance or
interruption by the Lessor.
:3
ARTICLE V. LEASE RENTAL FEES AND PAYMENTS
section 1. Rental Payments. Subject to adjustment as provided below,
the Lessee hereby covenants and agrees to pay to Lessor rental therefore in
the total sum of ONE HUNDRED TWENTY SIX 'I'HOUSAND AND---NO/ 100 I S---DOLLARS
payable in 36 equal monthly installments of $3,500.00, plus any applicable
sales taxes due thereon, commencing on the 7th day of May, 1994, and due and
payable in advance on the 7th day of each and every month thereafter during
the full term of the lease until th~ total rental hereunder has been paid in
full. All rent, together with applicable sales taxes due thereon, may be
paid by check payable to Lessor mai led to lessor I s address set forth. in
Article XXII hereafter. .
section 2. Late Fee. It is further understood and agreed between the
parties hereto, that if default is made in the payment of rent as above set
forth, or any part thereof, and if any installment of rent shall remain
unpaid for ten (10) days, \vhether said rent accrued before of after the
expiration of this lease, Lessee agrees to pay in addition to the monthly
rental due, a late fee equal to Six Percent (6%) of the monthly rental due.
ARTICLE VI. TAXES
Lessee agrees to pay any real property taxes that may be assessed and
levied on the property or on the leasehold created by this document. Any
taxes due for a portion of any year shall be prorated between the parties.
ARTICLE VII. INSURANCE
Lessee shall procure and ma intain dur ing the term of this Agreement
insurance against claims for injuries to persons or damage to property which
may arise from or in connection with this lease.
section 1. Minimum Scope of Insurance. A Comprehensive General
Liability policy and Fire Insurance policy covering the leased premises and
Lessee activities occurring thereon shall be obtained and maintained in force
by the Lessee.
section 2. Minimum Limits of Insurance. Comprehensive General Liability
Insurance up to the greater of the limi ts of Lessee's blanket lnsurance
program covering the premises and the business to be conducted thereon by
Lessee, or otherwise procured in accordance with this article shall have
minimum coverage limits of $300,000 Bodily Injury and $100,000 with respect
to property damage arising out of anyone (1) occurn~nce. Further, Lessee
shall, from and after the Commencement Date, }:eep insured the bu i lding (s)
upon the premises u\jcli nst los s or damage by fire a.nd \./ i nclstorm a nd other
covered casual ties \.J i th vlha t is genera 11 y te rmed in the insura nee trade as
"extended coverage." Said insurance shall be 1ncd_ntained in an amount equal
to the full insurable value of the building(s). All such policies shall be
carried in compani.es licensed to do bu~-;iness i.n the sta.te of Florida.
.1
Section 3. Additional Named Insured. Each insurance policy issued as a
requirement of this agreement shall name the City of Clearwater, Lessor, as
additional named insured. The coverage shall cOlltain no special limitations
on the scope of the protection afforded to the Lessor, its officers,
employees or volunteers.
section 4. Verification of Coveraqe. Lessee shall furnish the Lessor
with certificates of Insurance \olith all endorsements affecting coverage
required by this article". These forms shall be received and approved by the
Lessor's Risk Manager before execution of this Lease agreement by authorized
City officials.
ARTICLE VIII.
CASUALTY DAMAGE TO PREMISES
section 1. Reparable Damaqe. Any time the building or premises is
damaged or destroyed to the extent that the Lessee cannot therefore conduct
its activities and the Lessor determines that the demised premises can be
restored by making appropriate repairs, Lessee sha 11 effect such re-pairs
expeditiously and to the satisfaction of the City's Building Official.
Section 2. Catastrophic Damaqe. In the event of total destruction of or
catastrophic damage to the demised premises, the Lessee or Lessor may
terminate this lease as of the date of such damage or upon thirty (30) days
written notice to the other party to this lease.
Section 3. Waiver of Recovery Riqhts.
rights of recovery against the other party
occurring to the demised premises in the
Sections 1 and 2 above which is covered by
Both parties waive any and all
for any direct or indirect loss
event of damage categorized in
insurance.
ARTICLE IX.
LIABILITY AND INDEMNIFICATION
Lessee agrees to assume all risks of the Premises and all liability
therefore, and shall defend, indemnify, and hold harmless the Lessor, its
officers, agents, and employees from and against any and all loss, liability
and damages of whatever nature, to persons and property, including, without
limiting the generality of the foregoing, death of any person and loss of the
use of any property except arising from tIle negligence or willful misconduct
of Lessor or Lessor's agents or employees. Tllis includes, but is not limited
to, matters arising out of or claimed to have been caused by or in any manner
related to the Premises or Les::.~ee's t1ctivitics or those of any approved or
unapproved invitee, contractor, subcontcCictOl.-, or other person approved,
authorized, or permitted by Lessee in or about the Pl.."emises \-Ihether or not
based on negligence.
ARTICLE X.
AMERICANS WrI'H DISADII~I'rIES AC'l'
Lessee hereby affirms its intention to take any dnd all such actions that
are reasonable and prudent to comply \-Ji th the Anwcicans \-Ji th Disabilities Act
of 19 9 0 ( k n 0\-1 s as t 11 e II A 0 A II ) .. The s e \'.'0 u 1 d. i n c 1 u d e 1:10 d i ~ i cat ion s . t ~ ~ h e
structure, revisions in operat.Lons and SUppOl.-tlng communlcatlons capabllltles
and procedures and chonges in functiol1i\l locat.ion <Jnd li.:\j'out.
c:
.J
ARTICLE XI. NON-DISCRIMINATION
Notwithstanding any other provision of this lease agreement, during the
performance of this agreement, Lessee for itself, personal representatives,
successors in interest and assigns, as part of the consideration for this
agreement, does covenant and agree that:
section 1. No Exclusion From Use . No person shall be excluded from
participation in, denied the benefits of, or otherwise be subjected to
discrimination in the use of the premises on the grounds of race, color,
religion, sex, handicap, age, or national origin.
section 2. No Exclusion From Hire. In the construction of any
improvements on, over, or under the premises, and the furnishing of services
therein or thereon, no person shall be excluded from participation in, denied
the benefits of, or otherwise be subjected to discrimination on the grounds
of, or otherwise be subjected to discrimination on the grounds of race,
color, religion, sex or national origin.
section 3. Observance of various Laws. The Lessee shall observe the
following laws: section I of the 14th Amendment, The Equal Pay Act, The
civil Rights Acts of 1866 and 1870, the vietnam Era Veterans Readjustment
Act, the standards of Merit System Personnel Administration, Executive Order
12246 as amended, Revised Order 4, the Age Discrimination Act of 1967, the
Rehabilitation Act of 1975, Executive Order 11914 and the Americans with
Disabilities Act of 1990.
section 4. Breach of Nondiscrimination Covenants. In the event of
breach of any of the above nondiscrimination covenants, which breach has been
finally adjudicated by an appropriate agency or court of law, the Lessor
shall have the right to terminate this lease and to re-enter and repossess
the premises and hold the same as if said agreement had never been made or
issued. This provision does not become effective until the procedures of 49
Code of Federal Regulations ("CFH") Part 21 have been followed and completed,
including expiration of appeal rights. .
ARTICLE XII. DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire Agreement of the parties on the
subj ect hereof and may not be cha nged I mod if ied or cl ischarged except by
written Amendment duly executed by both parties. Lessee agrees that no
representations or warranties shall be binding upon the Lessor unless
expressed in writing herein or in a duly executed Amendment hereof. Further,
Lessor does not warrant and hereby disclai.ms any and all liability and
responsibility for or on account of the condition of the Premises, or any
po r t ion s the reo f, 0 r for 0 r 0 n ace 0 un t 0 fan y t h i 11CJ i1 r fee tin 9 s u c 11 con d i t ion s .
6
ARTICLE XIII.
ASSIGNMENT OF LEASE
This Lease, or any part thereof or interest therein, may not be assigned,
transferred or subleased by Lessee without the consent of the Lessor, which
consent shall not unreasonably be withheld. It is understood and agreed that
the Lessor may, at any time, with notice, assign or delegate any or all of
its rights hereunder.
ARTICLE XIV. DEFAULT AND TERMINATION
Section 1. Termination by Lessee.
termination by Lessee in the event of
events:
This Agreement shall be subject to
anyone or more of the following
a. Lessor determines at a duly constituted city commission meeting that
the building or property (said premises) is needed for any purpose consistant
with the City Charter and serves Lessee with sixty (60) days notice to vacate
the premises.
b. Lessor determines that the premi ses are so extensively damaged by
some casualty that it is impractical or inequitable to repair such leased
premises.
c. Material default by the Lessor in the performance of any of the
terms, covenants or conditions of this agreement, and in the failure of the
Lessor to remedy, or undertake to remedy, to Lessee's satisfaction, such
default for a period of thirty (30) days after receipt of notice from Lessee
to remedy the same.
section 2. Termination by Lessor. This Agreement shall be subject to
termination by the Lessor in the event of anyone or more of the following
events:
a. The material default by Lessee in the performance of any of the
terms, covenants or conditions of this Lease Agreement, and in the failure of
the Lessee to remedy, or undertake to remedy, to Lessor's satisfaction such
dexault for a period of thirty (30) days after receipt of notice from Lessor
to remedy same.
b. The Lessor determines that any need exists for the lease premises
consistent with the City's charter.
c. Lessee's vacating or abandoning the premises.
section 3. Exercise. Exercise of the rights of termination set forth in
sections 1 and 2 above shall be by notice to the other party. Forbearance of
timely notice shall not be deemed a waiver of any breach.
section 4. Removal of Progert~ Upon termination of this agreement for
any reason, Lessee, at its sole expense, sllall remove from the Premises all
signs, trade fixtures, furnishings, personal property, equipment and
materials which Lessee was permitted to install or maintain under the rights
7
granted herein. Lessor may effect such removal at Lessee's expense should
Lessee fail to remove said instal~ed property within thirty (30) days notice.
Lessee agrees to pay Lessor promptly in the event of such circumstance upon
presentation of a proper invoice.
section 5. Causes of Breach, and Waiver.
a. Neither party shall be held to be in breach of tIlis Agreement because
of any failure to perform any of its obligations hereunder if said failure is
due to any cause for which it is not responsible and over which it has no
controlj provided, however, that the foregoing provision shall not apply to
a failure of Lessee to provide the amounts of insurance contained in Article
VII of this Agreement.
b. The waiver of any breach, violation or default in or with respect to
the performance or observance of the covenants and conditions contained
herein shall not be taken to constitute a waiver of any subsequent breach,
violation or default in or with respect to the same or any other covenant or
condition hereof.
ARTICLE XV.
ENVIRONMENTAL MATTERS
section 1. No Warranties By Lessor. While Lessor has made certain
investigations of environmental matters with respect to the Subject Property,
Lessor makes no representations or warranties to Lessee as to environmental
matters with reference to the Subject Property.
section 2. Lessor Held Harmless. Lessee agrees to indemnify, defend and
hold Lessor, its officers, employees and agents harmless from any claims,
judgements, damages, fines, penalties, costs, liabilities (including sums
paid in settlement of claims) or loss, including attorneys' fees,
consultants' fees, and experts' fees which arise during or after the term or
any renewal term in connection vlith the presence or suspected presence of
toxic or hazardous sub~tances that may be determined to result from any
business activity of the Lessee on or within the property improvements, the
soil, groundwater, or soil vapor on or under the Premises, unless such toxic
or hazardous substances are present solely as a result of the negligence or
willful misconduct of Lessor, its officials, employees or agents, or may be
determined to have been present prior to the effective date of this lease, or
any predecessor lease between Lessor and Lessee.
Section 3. Radon Gas Advisory. As required by Section 404.056(8),
Florida Statutes, the Lessee shall take note of the following:
RADO~ GAS: Radon is a naturally occurring radioactive gas that,
when it has accumulated in a building in sufficient quantities,
may present health risks to persons who are exposed to it over
time. Levels of radon that exceed federal and state guidelines
have been found in buildings in Florida. Additional information
regarding radon and radon testing may be obtained from your county
public health unit.
u
ARTICLE XVI. NOTICE
Any notice given by one party to the other in connection with the Lease
I shall be sent by certified mail, return receipt requested, with postag~ and
fees prepaid:
1. If to the Lessor, addressed to: City Manager
City of Clearwater
P. O. Box 4748
Clearwater, Florida 34618-4748
2. If to the Lessee, addressed to: stone Buick, Inc.
1133 Cleveland street
P. O. Box 2557 .
Clearwater; Florida 34617-2557
ARTICLE XVII. EFFECTIVE DATE
The effective date of this lease shall be the Seventh day of May, 1994.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals
this day of , 1994.
Countersigned:
CITY OF CLEARWATER
By:
City Manager
Mayor-Commissioner
Approved as to form and correctness:
Attest:
~xxh.xx6laii~aibhc1Cxli~~KX-&~X~K*~
Paul Richard Hull, Assistant City Attorney
Cynthia E. Goudeau, city Clerk
WITNESSES as to Lessee:
STONE BUICK, INC.
....
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Richard II. Norris, President,
Secretary & Treasurer
By:
StoneLse.ewb
9
Exhibit II A" .
STONE BUICK, INC.
~5~
IlIlInlllllllll LEASE PREMISES
"
Legal Description
That certain piece. parcel or tract of land in Section 15, Township 29,
Range 15 East within the City of Clearwater, florida, more particu1arl.y
deocribed "0:
Lots 14 and 15. LESS road on the North, L~t 16, LESS road, Lots 17 and
18 LESS road on North, Lot 26, 21, 28 and 29. Lot 34 and the North 2S
feet of Loto 36 and 31, CLEARW~TER HEICHTS a/k/a OIBSON'S CLE~RW~TER
HEIGHTS SUBDIVISION, according to the map or plat thereof ao recorded
in Flat Book 4, Page 99 of the Public Recorda of Hillaborough County,
Florida, of which Pinellas County was formerly a part. together with
Lot 4, J~NIE O~NIELS SUBDIVISION, as recorded in Plat Book 5, Page 23,
of the Public Recorda of Finellns County, Florida.
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44
-
.
CITY OF CLEARWATER
Inlcrdcplu.tmcntal Correspondence Shl'el
FROM:
Elizabeth Deptula, City Manager
Peter Yauch, Interim Public Works Director {~
COPIES: Earl Barrett, Real Estate Services Manager
William Baker, Assistant City h1anager
Kathy Rice, Deputy City Man~ger
Cyndie Goudeau, City Clerk
/lQ.- -:. ~~ ~
TO:
SUBJECT: Stone Buick Lease -- Agenda Item
DATE:
April 21, 1994
We received word late last week that there was concern on the Management Team's behalf about
the configuration of the Stone Buick lease, and that a month-to-month lease was requested
instead of the currently proposed three-year lease. This was to avoid any possible conflicts with
the vacation of the Annex site within the 45-day time frame being negotiated by the City.
The currently configured three year lease includes a 60-day termination clause; this is down
from a six month termination clause in the previous-lease. Earl Barrell has communicated with
Dick Norris, president of Stone Buick, concerning a change to a month-to-month lease; Mr.
Norris felt that this was an undue burden (having been a good tenant in the past). Mr. Norris
did not want to go to month-to-month.
We do not feel that the difference between a three year lease with a 60-day clause and a month-
to-month lease is significant when addressing the possible Annex situation. We should know
at least sixty days in advance that the Annex will be razed, and could put Stone Buick on notice
to vacate the premises before OUf own 45-day clock starts. If the Annex deal does not gq
through, then we have a valid lease for three years.
We recommend that the lease -- and its agenda itelll -- continue as proposed. If this is not
acceptable, we will have to renegotiate the lease with fv1r. Norris, thus delaying the agenda item.
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GAYF~
M,\Y17 1994
~ errY cu:m< Ci:.'i'l.
CLEARWATER MALL, CLEARWATER, FLORIDA 34624
;Qg ~.
May 13, 1994
City of Clearwater
P.O. Box 4748
Clearwater, FL 34618
S1311q~
Attn: Ms. Cynthia Goudeau, City Clerk
Dear Ms. Goudeau:
This letter is in regard to the April 27th, 1994 meeting in which our sign
variance case (Gayfers #8V-93-30) was addressed.
Notification of this meeting was not received, therefore I respectfully
request reconsideration of this matter.
If the Commission does honor my reconsideration request, I would ask that all
information/notifications be directed to my attention: Ms. Jerrie McGlynn,
Gayfers Dept. Store: 20505~. US 19 Suite 100, Clearwater, FL 34624.
There have been two Operations Managers prior to my assignment at this location
who have had some involvement with this case, but there hasn't been any mention
of this matter since I came here October of last year.
I appreciate your consideration of this matter,
S:i_~lerelY.' I ~
(~i~f . ~..
'Je;rie McGly~n :
Operatiohs Manager, Gayfers
813-796-2341
JM/mvl
'-t/~/~t
CITY OF CLEARWATER
INTEROFFICE CORRESPONDENCE SHEET
Mayor and City Commission
*
Betty Deptula, City Manager
COPY: Kathy S. Rice, Deputy City Manager
William C. Baker, Assistant City Manager
SUBJECT: Hildebrandt Contract
DATE: May 27, 1994
.~; " The 'attached letter was received yesterday from Chuck Santangelo accepting a $5,000 reduction
: > iIl.their fees in full settlement of the account.
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Hildebrandt, Inc.
MANAGEMENT CONSULTANTS
Fax:
241 Sevilla Avenue, Suite 800, Coral Gables, FL 33134
305-444-9163
305-444-1222
May 23, 1994
Personal and Confidential
Ms_ Kathy Rice
Deputy City Manager
City of Clearwater
Post Offic~ Box 4748
Clearwater, Florida 34618-4748
Dear Kathy:
We appreciate very much your efforts to resolve what is, I'm sure, an uncomfortable
situation for us all. The sooner we put this behind us, the better ...and we can all get on to
more productive work. I have enclosed a final invoice which accepts your telephone offer
suggesting a reduction in our fees in full and complete settlement of our account.
Kathy, since this has been outstanding for so long, we would truly appreciate prompt
payment.
Despite the difficulties, I am convinced and hopeful that if the legal department accepts our
recommendations and continues to implement them, the City of Clearwater will have a far
more efficient and productive legal department.
Again, many thanks for your efforts.
~\J
Charles J. Santangelo
Director
Enclosure
CC: Jack Kaufman
Mindy Friedler
Patricia Simonet, Managing Director
Thomas A. Cloud, Esquire
EXECUTIVE OFFICE: Somerville, New Jersey
REGIONAL OFFICES: Chicago. Cleveland. Dallas. Houston. Miami, Philadelphin . San Francisco
Hildebrandt, Inc.
MANAGEMENT CONSULTANTS
City of ClealWater
P.O. Box 4748
ClealWater, FL
Kathy Rice
. FOR PROFESSIONAL SERVICES RENDERED
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Clear'W'a'ter's Nevvspaper Serving Clear'W'a1:er & 'the Islands. . _ Since 1950
<&liat~<} c7 P/6lliclc.
President & Editor
Ms. Elizabeth M. Deptula
city Manager
city of Clearwater
Post Office Box 4748
Clearwater, Florida 34618-4748
RECEIVED
r1AY 1 6 199/.,
City Me nag er
May 12, 1994
Dear Ms. Deptula:
The issue before the City is not who qualifies, per Florida
statutes, but who is informed of the City legal advertising using
the Tampa Tribune.
As you are aware, complaints have been made that our citizens
just do not read the Tribune. Hence, there is a problem of de
facto notice to the citizens of our city.
I inquired if Beach Views with its many readers, could assist
in solving the real issue - getting legal notices to the people in
the newspaper.
I would appreciate having this question placed on the City
agenda for Commissioners commentary and opinion.
//7
Respe~ct/:~llY /i
./
/ - \
L__
CJP/mjb Charles J. Pollick
-%'/ /~7"
t/ eJd; /J / ;C' 0/' o-z-V
25 Causeway Blyd. . P. O. Box 3025 . Cleanvatcr Beach, Floriua :3'1.6:30 . (81 ~3) 446-6723