05/02/1994
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ACTION AGENDA - CLEARWATER CITY COMMISSION MEETING - May 2, 1994 - 9:00 A.M.
Welcome. We are glad to have you join us. If you wish to speak please wait to be recognized, then
state your name and address. Persons speaking before the City Commission shall be limited to 3
minutes. No person shall speak more than once on the same subject unless granted permission by
the City Commission. ANY PERSON WITH A DISABILITY REQUIRING REASONABLE
ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING, SHOULD CALL 813/462-6684.
Pledge of Allegiance - Mayor.
Invocation - William C. Baker.
1. Service Awards
2. Approval of Minutes - 4/4/94 ICont. from
4/18/94); 4/18/94; special meetings of
1017/93, 2/16/94, 2/17/94, 3/23/94 &
3/28/94
1 . None.
2. 4/4/94, 4/18/94, 10/7/93 & 3/23/94 as
submitted; 2/16/94 & 2/17/94 as amended
by adding RuthAnn Bramson Report as
Exhibit; and 3/28/94 as corrected by Clerk.
PRESENTATIONS
3. Status of the Long Center - Mark Abdo
3. Report given.
4.
Citizens to be heard re items not on the Agenda
Bob Wriqht thanked Commission for its efforts regarding the roll back of corporation filing fees.
Requested they ask the Governor to sign the legislation.
CITY MANAGER REPORTS
4a Discussion re Interim City Attorney's Role
4a Interim City Attorney not to attend
Commission meetings, Assistant City
Attorneys will. Selection Committee to
provide short list of 3 to 5 candidates for
City Attorney by 6/16/94.
CONSENT AGENDA (Items #5-20) - Approved as submitted less #s 10, 12, 13, 14, 16 & 17.
The following items require no formal public hearing and are subject to being approved in a single
motion. However, any City Commissioner or the City Manager may remove an item from the Consent
Agenda to allow discussion and voting on the item individually.
5. Extension of contract for purchase of
envelopes with Tampa Envelope
Manufacturing, Tampa, FL, for the period
5/14/94-5/13/95, at an est. $15,000 (AS)
5/2/94
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6. Extension of contract for purchase of misc.
office supplies with Tampa Office Supplies,
Tampa, FL, for the period 5/22/94-5/21/95,
at an est. $80,000 (AS)
7. No item.
8. Purchase of one 1994 Ford E-150 1/2-ton
cargo van from Prestige Ford, Inc., Eustis,
FL, for $1 3,900 (GS)
9. Purchase of three 3-wheel 1994 Cushman
Model 530 utility vehicles from Golf
Ventures, Lakeland, FL, for $28,125;
financing to be provided under city's
master lease-purchase agreement with
Security Capital Corp. (GS)
10. Purchase of two 1994 Ford 4-door Explorer
4x2 and two 1994 Ford 4-door Explorer
4x4 from Carlisle Ford, St. Petersburg, FL,
for $83,386; financing to be provided
under city's master lease-purchase
agreement with Security Capital Corp. (GS)
11 . Purchase of one 1994 Ranger 1/4-ton
Pickup Truck from Heintzelman's Truck,
Orlando, FL, for $10,979 (GS)
1 2. Purchase of one 1994 Chevrolet Corsica
sedan from Sunshine Chevrolet, Tarpon
Springs, FL, for $1 2,794.84 (GS)
13. Purchase of six 1994 chevrolet C-3500 1-
ton 4x2 trucks with utility body from
Ferman Motor Car Co., Tampa, FL, for
$108,749.46; financing to be provided
under city's master lease-purchase
agreement with Security Capital Corp. (GS)
14. Purchase an AXXIS optical imaging system
(for Clearwater Sun newspaper archives at
the Clwr Public Library System) from
Xerographies, Largo, FL, for $37,371;
authorize a 5 yr lease/purchase through
Security Capital Corp. for applicable system
costs of $35,871 (LIB)
15. Contract to provide a computer based State
and Federal Law training program to The
Police Law Institute, Technology Innovation
Center, Oakdale, lA, for the period
7/1/944-6/30/95, for $ 24,000 (PD)
16. Agreement with Pine lias County and other
adjacent municipalities to control pollutants
associated with stormwater discharges to
and from Clearwater (PW)
5/2/94
10. Continued to 5/5/94.
1 2. Continued to 5/5/94.
1 3. Continued to 5/5/94.
14. Approved.
16. Approved.
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17. C.O.#6 & Final to Northeast Wastewater 17. Approved.
Residuals Handling Facility contract with
Walbridge Contracting, Inc., Tampa, FL,
increasing the contract time by 151
calendar days (PW)
18. 1994 Sanitary and Storm Sewer
Restoration Contract, Part A, to
Madsen/Barr Corp., Longwood, FL, for
$219,758 (PW)
19. 1994 Sanitary and Storm Sewer
Restoration Contract, Part B, to Lanzo
Lining Systems, Inc., Pompano Beach, FL,
for $318,220.30758 (PW)
20. Deed of portions of Lots 1 & 2, Rainbow's
End Sub. from Victor & Elizabeth ~ick (eA)
OTHER ITEMS ON CITY MANAGER REPORT
21 . Change in program description for the Infill
Housing Program to waive income eligibility
criteria for up to 4 active duty police
officers per year to participate in the
program (ED)
22. Rescind authorization issued by Agenda
Items #51 a & #51 b, dated 12/3/92;
authorize expenditure of local funds from
account 684-07200-530300-554-000 to
correct construction problems for CDBG
funded rehabilitation loans identified by
COM as deficient (ED)
23. Agreement with FOOT to install natural gas
mains during widening project of S.R.52,
from Hicks Rd. to Moon Lake Rd., at an
est. $268,431.81; Res. #94-32 -
authorizing execution of agreement and the
placing of funds with the FOOT for the
completion of the utility installation (GAS)
24. Res. #94-35 - enabling Clearwater Gas
System (CGS) to enter into a Mutual Aid
Agreement with the Florida Municipal
Natural Gas Association IFMNGA)(GAS)
25. Agreement with Clearwater Horseshoe
Club, Inc., re the Club operating the
horseshoe complex at Ed Wright Park, for
the period 4/21/94-5/1/99 with the City
conveying a cash grant of $11,000 and an
interest free loan of $11 ,000 to the Club to
be used to construct canopies over the
courts (PR)
5/2/94
21. Authorized change.
22. Approved.
23. Approved. Res. #94-32 adopted.
24. Approved. Res. #94-35 adopted.
25. Approved.
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26. Declare as surplus for subordination to
FOOT the city's easement rights and
interests in 22 parcels of land lying along
S.R.55 (US19), between S.R.60 and the
CSX Transportation r-o-w north of Drew
St.; Res. #94-15 - authorizing City Manager
to execute subordination of utility interests
documents with FDOT (PW)
27. Direction re Chamber of Commerce
Property (eM)
28. Planning and Zoning Board - 1 appointment
(CLK)
29. Community Relations Board - 2
appointments (CLK)
30. Neighborhood Advisory Committee - 3
appointments (CLK)
31 . Beautification Committee - 1 appointment
(CLK)
32. Other Pending Matters
a) St. Petersburg/Clearwater Economic
Development Council - 1 appointment (CLK)
b) Direction re Utility Customer Service
Building (memo previously provided)
c) Direction re Countryside Community
Center
d) Beach Pavilion
e) Dune Removal - Clearwater Beach
f) Plan for soliciting input for Pier 60 site
26. Declared surplus. Res. #94-15 adopted.
27. Staff to continue negotiation with Chamber.
28. Reappointed Bob Bickerstaffe.
29. Reappointed Herbert Freitag, continued
appointment to industrial management
category.
30. Continued until NAC ordinance adopted.
31. Appointed Delphine Pullar.
32. a) Appointed R. Evan Evans.
b) Move Utility Customer Service Division
into appropriate facility as soon as possible,
staying there until new City facilities are
built, offer building for sale, as is.
c) Staff to come back on 5/16/94 with
rendering of what is proposed to be built.
d) No decision until Pier 60 development
decided.
e) Remove those landward of CCCL.
f) Run Ad requesting input; Special Public
Hearing for input set for 7 p.m. on 617/94;
send invitations for input and Public Hearing
to those that participated in Community
Consensus & all advisory board members.
Agenda for discussion by Beautification
Committee, Parks and Recreation Board,
Marine Advisory Board and Budget Advisory
Committee.
CITY ATTORNEY REPORTS
33. Other City Attorney Items
a) Contract for sale of part of "sludge farm"
to Hillsborough County ELAPP
5/2/94
33. a) Approved as amended.
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34.. City Manager Verbal Reports.
34. Canceled 5/6/94 CIP meeting; rescheduled
for after 5/16/94 regular Commission
meeting.
Traffic Engineer to work with FOOT to
change schedule of work on Memorial
Causeway Bridge.
Assistant City Manager provided status
report re Bayfront Mart (Maas Brothers)
renovation.
35. Commission Discussion Items
36. Other Commission Action
al City Manager Contract
35. None.
36. a) Approved amendments. Final approval
5/5/94.
Garvev questioned if Commission wished to
take any action re Sunshine Manor. No
action to be taken.
Deeqan questioned if complaints from
Cavilier Hotel were being responded to.
Staff has been asked to follow-up.
Deeqan requested & Commission approved
ratifying changes to North Greenwood
Facade Improvement Program: $2,500 per
applicant; $500 grant for exterior painting;
City matching funds can be used for interior
work and $10,000 of $35,000 funding set
aside for architectural services.
Deeqan requested action on CDBG policy re
% to be allowed for administration cost be
put on tracking list.
Deeqan requested funds from sale of
Hillsborough property be allocated to
appropriate CIP projects.
5:09 p.m.
5/2/94
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City Commissioners, Betty Deptula, Cyndie Goudeal1:<.'.i':t:
Presentation at the May 2, 1994 City Commission ;..:,...~.:~:.:~ .......:
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Betty J. Blunt, Confidential Clerk Receptionist
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May 2, 1994
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The Long Center J.;':c:/~:;{::,,.J:::';/'::u.:::, ", ";'.,.'
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Attached for your mformation IS a copy of the Long's Center 1994-95 operating budget. I ,.'..,
have scheduled Mark Abdo, Ex~utive Director, to make a presentation at the Monday, May
2 Commission meeting.
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April 26, 1994
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,E i':'':'.,:, ~".',~ If you need additional information, please do not hesitate to call.
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Please note a proposed 5 % decrease in funding from Clearwater, and other contributing
agencies, as well as a new $20,000 revenue for Long Center programs, and a $62,861
miscellaneous revenue generated by programs sponsored by the Long Center.
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Pam Brangaccio
Tom Ronald
-Be'tty," Deptiila "
Ream Wilson
Hank Webb
Tom Buckley
Randy Cain
Mark Abdo r/~
1994 - 1995 Operating Budget
April 1, 1994
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.: As in previous years, I will make myself available to review this
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,appreciate each of your organization's support and look forward to
c"\,:,/ a successful year for each of us,
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BUDGET fV 9/30/'35
93-94 '34-'JS
AF'Il,(lVED PROPOSEfJ
REVElJ.l f~'ON Of'H:A Tl OIlS (I::HSH> b1JOGET E~Jr~JtT
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OffICE SPACE fflHAlS 41,016 41,016 0 C f Y ~4,800,F0ll40ATION $12,O(~
CITY [f CLEAF:UATER $17,01f;,SAfETY HARBOR $7,200.
FflI:ILlTY ~BHrlS 46,300 . 52,001) 5,7(1)
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LOOG CENTER PROGRAMS (I 20,000 20,000
Cm::ISSIONS 5,000 5,000 I) SNOCK /WHINES ~ COOSESSIOll RENTAlS
tlEtIBfRSWP - SPONSOR 75,000 57 , 000 08,(00) 800 ADUlT tlEI1BERS WEW ~ REtlEWAL ) =$48,000
50 CHILD HENBERS <NEW ~ RENBIAl) =U,500
SO fAHllY MfMBERSHIfS= $7,~1
IfaiBERSHIP - Not~-SPOtIS!JR 24,000 17, (x)/'j . (7,000) 200 ADlUS, 25 YOUTH
~ t1EtlBEl\9HPS 18,750 54, Cf"J(J (23,800) 1570 ItlDIVIDlW. tlEt'ID.'S @ ~35.00
3 ~rn IEHEfRSHIPS 16,500 (47,900) 450 AIRTS(400 SPOOSORED, 50 t{)N-Sf'G'aJRED)
200 VOOTHS
AllY YISIT CHARGES 75,000 03,0(0) DAILY H8lBERS $42,000; tm-l'EMla W4J(-INS $33,000
L())(ER mtTAlS 1,000 (I
INTEREST INC. 500 SOO 0 UlTEREST ON /'De MARKET afCKUfJ
lPARC REIHRRSlfNTS 42,400 42,400 0 COHMON AREA COSTS
------- ----
TOTAl EARNED Hro-E 467,166 383, 166 (84,000) -11.9m IItREASE 43. B2l REVENlE
MISCElLANEOUS FOO~JE 0 63,861 63,851
CENTER rOONDA TlON 14(1,000 175,000 35, 000 25.001 INCREASE 2O.0a l\'EVEtH
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607,1&6 622, on 14,861 2.451 ItlCl\'EASE 71.141. REVENUE
ClJRR81T AG8rY CllHRIBUTIONS
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CLEARWA TEF: iLS,572 . 214,2'13
SAfETY HARBOR 35;500
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93/'34 '34195 Decrease Reason
Operating E~pen~5:
full-Tilile Empl. 265,4f/.J 2'34,000 28,540 11 full-Tiil'.e
45,800 43,((10 2,:'l)O Insurance ~ Tax~;
H,IOO 8,bOO 500 NBS fees
Part-Time ~ Te;p. Staff
li feguards 6S, 300 &9,200 3,900 5 PIT @ 3OHrs/WI:
Clerks 26, I)(K) 14,000 (12, (00) 2 PIT ~ 20 Hrs/Wk
Maintenance S,OO(J 4,WO (4007 I (IT @ l1Hrs/Wk
Other Part-Tiii'? 13,700 10,(00 (3,700) As Needed
1700 1800 100 tlBS r ees
5, ((M) 5,000 0 Vacatim PIT
Sub-Total 11&,700 104,600 (12,100) Total 19 Employees
Personnel Expense 43&,oro 455,200 16,440 Net Per~)Onel Increase 3.777.
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Haintenance Contracts 7,000 7,000 0 Copier & Phone Cc~tracts
Telephooe ~ fax 8,500 '3, 000 SOO
Ban~ Charges 1 , ()(J() 1,500 SOO Visa/Mastercard, Bank Charges
Coir9. 9ft. ~ Serv. 4,000 2,000 (2, ()l)())
\k1iforll5 275 300 25
Postage 7,'!JI) 7,~ 0
'rinting 3,'!JI) 2,000 <1,5(0)
Repair ~ Haint. Office Equip. 1, '!JI) 1,500 0
Copier Suppl ies 2,000 1,500 (500)
Special Events 3,000 3,000 0
licenses 300 300 0
leased Equip. '!JI) 500 0
"icrof iI.iog '!JI) 0 (500)
Office Supplies 4,000 4,500 SOO
Insurance 45,000 50,000 5,000 Liahil ity ~ Property Ins..
Professional fees 12,500 12,500 0 ~jdit F~5, Attorney Fee;
Marketing ~ P.R. 25,000 17,500 (7,500)
Meeting Expenses 2,500 2,500 0 Retreat, Chamber LIJnches, Bd. Meetings .
Dues ~ Publications 1,500 2,000 500
Training 2,500 3,000 500 F~of. Oevelc~., Computer Training
Travel 2,500 3, (ll)(l 500
.135,075 131,100 (3,975) Net Gt:fl Increa~ -2.947.
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" " ,';::i") ";\?:\,:;",, Budget fV 94/95
':"', ,; ;j;,"', ;::;...,-- , 6nprl)v. Prl"oIlc(.;.
, . ~ ;:,'.,..'....' ,"I' "l' -
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Operahoos ~ ttHnt~",;<>: ',', '.. .
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Building ',..:--'.; " ,
. .:',;);':<,',. '
~ 35,000
" 15,000
1(1, 000
71,000
82,000
29,500
I , 000
ISO
1 , 5()(1
1,000
Custodial
Kaint. Contracts
Supplies(Custc~ial)
Water, Trash ~ Gas
Electric
Repair & Kaint. Bldg.
Haint. Bldg. Equip.
lkli forlS
Suppl ies(Haint)
Vandalisa
35,000
15,000
10,000
6.S,OOO
80,000
2'3,500
1, 0(10
150
1,500
7'j()
Building Total
246,150 237,900
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7,400
5,000
o
" " 400
, . . . 2, (lOO
.. I 500
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~erati(](ls . & t1aInt~:~F~:::,");\/X',:;,:t,;:269, 950 'l57,700
. \'~;:~i"'f<";" .....'
Total Expenses. ,.1'; c:</;.C:, ", 871,485 874,350
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Grounds Supplies
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Grounds Kaint. Contracts
iaall Tools .
Misc.
Repair & Haint. Equip.
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C 1 T Y 0 F C LEA R ,\' ~ T E R
InlerdepartmenlJil Corre..<;pondence \lShect
I
I .
TO:
0- t.
c.ni..;.
.t~AY 0 6 19j4
Mayor and City commissioners
. 1 . f k 7 GJTY (jL1:h
Ream Wl son, Dlrector 0 Par s and creat~o~
Betty Deptula, city Manager R C
~ ~J
Requested Long Center Information f'1 Y 0 5
FROl"l:
COPIES:
SUBJECT:
DATE:
May 3, 1994
At the City commission Meeting of Monday, May 2, 1994, I gave a
brief overview of monies paid to the Long Center. As requested by
Commissioner Thomas, the purpose of this memorandum is to confirm
the information in writing.
The agreement between the City and the Long Center addresses
various fees that might be required of the sponsoring agencies.
These include:
1. Rental fees for specific space - The city of Clearwater
rents approximately 945 square feet of office space for
administration, supervision and aquatics personnel. At
a charge of $1.50 per square foot, our annual cost for
1993/94 is $17,016. Charges for rental space are also
paid by the City of Safety Harbor, Clearwater For Youth,
and the Center Foundation.
2. Annual operatinq residual fundinq obligation - This is
the largest payment required at the Long Center and it is
based on a formula identified in the agreement whereby
the difference between the Center's budgeted revenues and
expenses is called the "annual operating residual funding
obligation". This residual obligation .is paid by the
three participating agencies on a percentage basis. For
this current year of 1993/94, the City of Clearwater is
paying $225,572 which is 84.7% of the residual
Obligation. This percentage was based on a f1population"
ratio rather than the normal ratio of "user. hours".
According to a proposal explained by Mr. Mark Abdo,
Execut i ve Director of the Long Center, the city of.
Clearwater's payment for 1994/95 will reflect a. 5%
reduction at $214,293.
3. Sinkinq fund - This fund is for repair and replacement.
In accord y,ri th the agreement, representatives of the
sponsoring agencies jointly prepared a report setting
forth the projected costs of Capital Expenditures for
repair and replacement for the next five years. The.
report accounts for Capital Expenditures which are in an
amount greater than $5,000 and which are not otherwise
\/
~" . ," , '- ~ ,'" . ' " .' ", ( 1-"' ',........ ."I _' ~ " ' . ..".. :~: -", ,...
May 3, 1994
Page Two
accounted for as a part of the Center's annual operating
budget. Participating agencies agreed to contribute to
the fund on a percentage basis. A listing of items
needing repair or replacement over the next five years
totalled $187,100. This amount was divided by five to
arrive at an annual cost of $37,420 to be paid each year
by the participating agencies. The City of Clearwater's
payment for 1993/94 is again 84.7% reflecting a payment
of $31.,695.
4. Other rental fees - The City of Clearwater will pay
approximately $357 this year for lockers for staff.
These are needed where employees need to change clothing
between programs and swimming activities.
Rental payments explained above represent an expenditure to the
Long Center of $274,640. In addition to these costs, the Parks and
Recreation Department budgets an additional $66,500 for the
salaries of 2.5 full time equivalent positions and miscellaneous
materials and supplies. Thus, the total Long Center budget is
$341,140.
As explained to the Commission, the Department's "Therapeutic
section" also operates .out of the Long Center at a budget of
$78,200. This includes two full time employees who, in addition to
conducting therapeutic programs, actually provide overall
supervision at the Center for the city. Collectively, the Long
Center and the Therapeutic' sbudget involves 4.5 people at a
combined cost of $41.9,340.
I hope this information is adequate and I'm available in the event
there are any questions.
RW/bgm
\.":.,J.' :'1
a ~Q~~ FiS~~t:!o!E~
1501 N. Belcher Road. Suite 225. Clearwater, FL 34625. (813) 726-2181. FAX (813) 797-2075
To: Ream Wilson
From: Mark Meyers,
Program and Operation Manager
Date: April 19, 1994
Subject: Long Center Participant Visists
After your discussion with Mark Abdo, he had requested that I research and
provide you with the visit count for 1992-1993. As you are aware we have been tracking
. usage in ItUser Hours" instead of visits. However, I have listed below the various use
areas with appropriate visit counts:
Long Center l\1:elllo
Use Category Visit User Hours
Membership 46,282 69,423
Group Use 7,390 14,780
Casual Use 5,102 7,654
Volunteers 3,401 13,607
Playground 103,500 103,500
Special EventslRentals 10,175 207,381
Agency User Hours 52,081 72, 129
Short Term Programs 30,680 107,405
UP ARC 42.900 343.200
Total Visits 301,511 939,079
f .
,
If I can answer any questions regarding this information please call on me.
cc: Marl. Abdo
, .. ~,...,'. I.. . ' . ~
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. 01112/94 REDUCTION IN FUNDING
BEGINNI~G OCTOBER 1994
SAFETY HARBOR
--------------
rUNDING 2 ~ DEC. FUNDltlG 3 X DEC. fUlIO I tlG 4 % DEC. rUNDING 5 X DEe.
--------- --------- ---...----- --------- --------- --------.. --------- ---------
93-94 37,420 (748) 37,420 0,123) 37,420 (1,497) 37,420 O,B71)
94-95 36,672 (733) 3&,2'37 (1,100) 35,923 ( 1,4&7) 35,54'3 (1,834)
95-96 35,938 (719) 35,197 (1,078) 34,45& (1,438) 33,715 (1,797 )
96-97 35,219 (704) 34,119 (1,057) 33,01'3 (1,409) 31,'318 0, 7f, 1)
97-98 34,515 (690) 33,0&2 0,035) 31,610 (1,381) 30,158 (1,726)
98-99 33,825 (676) 32,027 0,015) 30,229 (1,353) 28,432 (1,691)
CLEARWATER
-----------
rUNDING 2 x DEC. rUNDING 3 x DEC. rUNDING 4 x DEC. rUNDING 5 x DEC.
--------- --------- --------- --------- --------- --------- --------- ---------
93-94 225,572 (4,511) 225,572 (6,767) 225,572 (9,023) 225,572 (11,279)
94-95 221,061 (4,421) 218,805 (6,632) 216,549 (8,842) 214,293 01,053)
95-96 216,639 (4,333) 212,173 (6,499) 207,707 (8,666) 203,240 (10,832)
96~97 212,307 (4,246) 205,674 (6,369) 199,041 (8,492) 192,408 (10,615)
97-98 208,060 (4,161) 199,305 (6,242) 190,549 (8,322) 181,793 (10,403)
98-99 203,899 (4,078) 193,063 (6,117) 182,226 (8,156) 171,390 (.10,195)
TOTAL REDUCTION fOR BOTH AGENCIES
---------------------------------- ------------
-
2 X DEC. 3 X DEC. 4 X DEC. 5 X DEC.
--------- --------- --------- ---------
94-95. (5,260) (7,890) <10,520) 03,150)
95-96 (5,155) (7,732) <10,309) <12,887)
. .96-97 (5,052) (7,577) 00,103) <12,629)
97-98 (4,951) (7,426) (9,901) (12,376):
98-99 (4,852) (7,277) (9,703) 02,129)"
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'*~H",I
CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Item #
Meeting Date:
S.
s-"/~
Subject:
ANNUAL ENVELOPE CONTRACT
Recommendation/Motion:
Extend the contract with Tampa Envelope ~1anufacturing, Tampa, Florida, for the period
of 05/14/94 - 05/13/95 for the purchase of envelopes at an estimated cost of $15,000.00
Kl and that the appropriate officials be authorized to execute same.
. BACKGROUND:
The City centrally procures envelopes that are utilized by all departments in order
to obtain quantity pricing. This contract consolidates all envelope procurement with the
exception of low volume special order items that are not procured on a regular basis.
This is the second extension of the contract as authorized in the general conditions of
the original bid. There will be no change in either price or terms. The current
contract expires ~~y 15, 1994.
Purchases under this contract \vill be charged to the inventory operating code and
charged to the various department's operating budgets as inventory is disbursed. Funding
for this contract is budgeted in the various c1e::;nrtment's FY93/94 operating budgets. The
manager's FY94/95 operating budget will request sufficient funds for the balance of this
contract. The available combined office supplies/operating supplies budget balance is
$878,817.00 as of April 11, 1994.
Contract Period: t.lay 14, 1994 - rlay 13, 1<)95.
Reviewed by:
Legal N/ A
Budget ~~
Purchasing .. .ttt-
Risk Mgmt. N ^
DIS N/ A
ACM
Other
Originating Dept.:
Admin. Services
Costs: $15.000.00
Total
Advertised:
Date:
PaR~r:
~ Not required
Affected parties
o Notified
~l Not required
6,000.00
Current FY
Funding Source:
o Cap\. Imp.
{g Operating
[] Other
Commission Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
User Dept.:
Various
Attachments:
Extension Letter
SUb,Uted IJY: "
iGl,f-t~lr(J '.
City Manage')
Appropriation Code:
555-00000-1L~1100-00 JOOtJone
", ''''_~.''~'~~.. . '\ .... ~/.r' '. "
"-er
;',..
TAMPA ENVELOPE
5
manufacturing & paper company
April 6, 1994
Attention: Mike Murray
City of Clearwater
Finance Department
P.O. Box 4748
Clearwater, Florida 34618-4748
Dear Mike:
We at Tampa Envelope Mfg., would like to take this opportunity to
offer to extend our contract with the City of Clearwater #1690-8292.
Of Course, we will be more than happy to provide you with the same
quality, price and conditions as we have in the past years.
As always we appreciate your business and hope to continue our
business relationship in all future transactions.
If you have any questions, please do not hesitate to contact me.
JG/pr
Sincerely,
~. , 0 0)
'--~Lt\.\.Jl-.O_~. XC\ ~/O-1
JJa~~e C. Gray j
Sales Representative
, ....../
6502 N. 54th St.. Tampa, FL 33610
Tampa: (813) 621-2408 WATS: 1 (800) 282-2723 FAX: 1 (813) 621-8889
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Item H ~
Meeting Oate:,5"'/ Gl.
Subject: ANNUAL OFFICE SUPPLY CONTRACT
Recommendation/Motion:
Extend the contract to Tampa Office Supplies, Tampa, Florida, for the period OS/22/94 -
OS/21/95, for the purchase of miscellaneous office supplies at a standard discount of 55%
from catalog list price at an estimated cost of $80.000.00
o and that the appropriate officials be authorized to execute same.
BACKGROUND:
All departments purchase office supplies that are required by their individual departments.
Each department orders and receives supplies directly from the vendor as needed, then
authorizes payment. To assure the best price available, bid specifications requested
standard discount from either one of two approved industry standard catalog list prices.
Electronic items and furniture are excluded from this contract.
This is the second extension of the contract as authorized in the general conditions of the
original bid. There will be no change in either price or items. TIlis is the last option
renewal of this contract.
For information only...Pinellas County receives 52.3% discount (Tampa Office Supplies);
City of Largo - 51% (Allstate Office Supplies); and St. Petersburg - 30% (Allstate Office
Supplies). Cleanvater receives a larger discount than others because of the close
proximity of deliveries and rapid payment history.
,I
Purchases under this contract will be charged to various department's operating budgets as
purchases are made. Funding is budgeted in various department's FY93/94 operating budgets.
The manager's FY94/95 operating budget request will include sufficient funds for the
balance of this contract. The available combined office supplies/operating supplies budget
balance is $878,817.00 as of April 11, 1994.
Contract Period: Nay 22, 1994 - rfay 21, 1995.
Reviewed by:
Legal N/A
Budget ~
Purchasing .
Risk Mgmt.
DIS NI ^
ACM
Other
Originating Dept.: J(/ Costs: $80T~~~0.00
Admin. Services 6' "
I
User Dept.:
Various
t .
$30,000.00
Current FY
Funding Source:
[J Cap\. Imp.
IKJ Operating
[] Other
Commission Action:
LJ Approved
[J Approved w/conditions
[J Denied
o Continued to:
s~~ed fY:
, lV~;j--{~. \/2iu.
City Manager'
Advertised:
Date:
Paper:
~] Not required
Affected parties
~ Notified
CJ Not required
Attachments:
Extension Letter
Appropriation Code:
U None
/': ;.--=--::;.,
TAMPA OFFICI~ SUPPLIES, INC. .
'" .I--~" ... .'_','..___" "'-.-_._.oO _.tloo..4.,..,...._. .~,
Mr. Michael Murray
City of Clearwater
Purchasing Division
. P.o. Box 4748
Clearwatgr~ Fl 34618-4748
Dear Mr. Murray,
We are pleased to extend Bid # 105-92, PO# 3890-92 forth~
period of 5/22/94 through 5/21/95.
We thank you for this opportunity and look forward to cont-
inuing 'to work with you.
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5711 JOrINS ROAD', SUITE'1'303',-;rAMPA:~FLOr{TD~'"
_.....,..._._ '..... __..".... _t ..._... __.. ..!"
(813) 886-3266 FAX: 885-4963
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Clearwater City Commission
Agenda Cover Memorandum
I tern #
Meeting Date:
~ sl ;;l-
SUBJECT:
Purchase of one 1994 Ford E-150 1/2-ton Cargo Van
RECOMMENDATION/KOTION:
Award a contract to Prestige Ford, Inc., Eustis, FL, for the purchase of one 1994 Ford E-150 1I2-ton cargo van, at a cost
of $13,900 which is the lowest, most responsive and responsible bid submitted in accordance with specifications;
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
Bids were solicited and received for the purchase of six I-ton cab and chassis 4x2 trucks with utility body, one 1/4-ton
pickup truck, three mid-sized/large-sized sedans, and one 112-ton cargo van. These vehicles are used by the Gas System in
its daily activities.
Bid No. 59-94 will be split among four vendors: Ferman Motor Car Company, Heintzelman's Truck, Sunshine Chevrolet,
and Prestige Ford, Inc. This agenda item involves the purchase of one 1994 Ford E-150 1I2-ton cargo van, at a cost of
$13,900 from Prestige Ford, Inc.
Seven vendors responded to the bid solicitation; twenty-six firms did not bid for the following reasons: fourteen do not
offer the product, two were unable to meet specifications, two had scheduling conflicts, two bid with other dealers, one
requested that its firm be removed from the bid list, one could not compete with State contract pricing, one misplaced the
bid, one does not remember receiving the bid package, and Purchasing was unable to contact two firms.
This purchase replaces Vehicle No. 2062.45, a 1985 3/4-ton Dodge Van. The replacement was approved by the City
Commission during its 1993/94 budget hearing meetings and is listed on the approved vehicle replacement list as published
in the 1993/94 budget.
Funding for this purchase is budgeted in project Motorized Equiprnent--Cash Purchase, 315-94222-564100-590-000, which
has available funds of $500,432.53 as of April 1, 1994.
Fiscal year 1993/94 budgetary impact is $13,900.
..
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
N/A
$
N/A
originating Dept:
General Services
YI't,
User Dept: . ')
Gas SystOll ~
Costs:
S 13.900
Total
commission Action:
o Approved
o Approved w/conditions
o Deni ed
o Continued to:
$ ....:..::.-
Current Fiscal Yr.
((1/)
Advertised:
Date: 12-10-93 & '-3/1-25-94
Paper: Tampa Tribune & P.C.
Review
o Not Requi red
Affected Parties
~ Noti fied
181 Not Requi red
Flniing Source:
~ Cap; tal Imp.
o Operating
o Other
Attachments:
Bid Tabulation/Bid Summary
Slbo47;Ll ,</2c (',Z
CityfMa~aJ:! I !
o None
Appropriation code:
315-94222-564100-590-000
."1. led
~~ Printed on recyc paper
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Clearwater City Commission
Agenda Cover Memorandum
1 tern #
Meeting Date:
g.
5/:1.
SUBJECT:
Purchase of Three 3-Wheel Utility Vehicles
RECOMMENDATION/MOTION:
Award a contract to Golf Ventures, Lakeland, FL, for the purchase of three 3-wheel
1994 Cushman Model 530 utility vehicles, at a total cost of $28,125 ($9,375/each),
which is the lowest bid submitted in accordance with specifications; financing to
be provided under the City's master lease-purchase agreement with securi ty Capital
Corporation,
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
Bids were solicited and received for the purchase of three 3-wheel gasoline on/off
road utility work vehicles. ProEquip, Inc. bid a product that does not meet the
turning clearance specifications. The City specified "steering to provide 17-foot
turning clearance circle"; ProEquip's model has a 25-foot turning clearance
circle. The turning clearance is crucial to Parks and Recreation's maintenance
activities. These vehicles are used as utility vehicles for small, confined areas
such as nature paths as well as maintenance activities at the ball fields and
recreational complex.
Three firms did not respond to the bid solicitation for the following reasons:
one firm does not offer the product, one firm (Cushman) bid through its dealer,
and Purchasing was unable to reach the remaining firm.
These vehicles replace unit numbers 1614.11--1985 Cushman box body for Moccasin
Lake Nature Park, 1673.1--1985 Cushman dump box for Countryside ball fields, and
1679.6--1986 Cushman Turf Truckster for Eddie C. Moore Complex. The replacement
purchases were approved by the City commission during its 1993/94 budget hearing
meetings and are listed on the approved Replacement of Motorized Equipment listing
as published in the 1993/94 budget.
Funding for the replacement purchase is budgeted in Motorized Equipment--Lease-
Purchase, Project 315-94221-564100-590-000, which has an available balance of
Reviewed by:
Legal
Budget
Purchasing
Risk Mgrnt.
CIS
ACM
Other
N/A
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N/A
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Ol'iginLlting Uepl:
Gl'fWf'w l Serv ices
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User UL'fJt: /} i
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AlIvert i ~;ed:
O~t0: 2/18/94 ~ 2/2~/94
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Costs:
S 28.125.00
Total
commission Action:
o Approved
o Approved w/conditions
o Deni ed
o Continued to:
$ ---
Current Fiscal Yr.
F~ing Source:
tSI Capital Imp.
o Operat i n9
o Other
Attachments:
Bid Tabulation/Bid Summary
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Appropriation Code:
315-94221-564100-590-000
o None
~ Printed on recycled paper
. . . . .
. . .. . .
. . ......28, 994... Thls, purchase . will he' financed under the
purchase~agreement with Security Capital Corporation.
Fiscal year. 1993/94 budgetary impact for the lease-purchase
$1,630 (pr~ncipal: $1,223; interest $407).
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'/. 2' ., ...,': · GASOLINE, ON~o.FF,,":'?:i5;!;""\': ..9,099.00 27,297.00
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Clearwater City Commission
Agenda Cover Memorandum
Item #
Meeting Oate:
i
sid-
SUBJECT:
Purchase of one 1994 Ranger 1/4-ton Pickup Truck
RECOMMENDATION/MOTION:
Award a contract to Heintzelman's Truck, Orlando, FL., for the purchase of one
1994 Range~1/4-ton Pickup Truck, at a cost of $10,979, which is the lowest,
most responsive and responsible bid submitted in accordance with
specifications,
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
Bids were solicited and received for the purchase of six I-ton cab and chassis
4x2 trucks with utility body, one 1/4-ton pickup truck, three mid-sized/large-
sized sedans, and one 1/2-ton cargo van. These vehicles are used by the Gas
System in its daily activities.
Bid No. 59-94 will be split among four vendors: Ferman Motor Car Company,
Heintzelman's Truck, Sunshine Chevrolet and Prestige Ford, Inc. This agenda
item involves the purchase of one 1994 Ranger 1/4-ton Pickup Truck, at a cost
of $10,979 from Heinzelman's Truck.
Seven vendors responded to the bid solicitation: twenty-six firms did not bid
for the following reasons: fourteen do not offer the product, two were unable
to meet specifications, two had scheduling conflicts, two bid with other
dealers, one requested that its firm be removed from the bid list, one could
not compete with state contract pricing, one misplaced the bid, one does not
remember receiving the bid package, and Purchasing was unable to contact two
firms.
This purchase is an additional vehicle approved by the City commission during
its 1993/94 budget hearing meetings and listed in the 1993/94 budget document.
A midyear budget amendment to transfer $10,797 from Gas Revenues to the code
called Pinellas Expansion 315-96359-500000-532-000 will be submitted to fund
this contract. Monies for this vehicle were originally included in the FY 93/94
budget to be funded by a Gas System Expansion Bond issue. These bonds are now
projected to be sold in the fourth quarter. The transfer of Gas Revenues for
Revi ewed by:
Legal N/A
Budget ~--.Y
Purchasing ,M,
Risk Mgmt. /A
CIS N/A
ACH
Other
Originating Dcpt:
General Services
p(/~
Costs:
$10.797
Total
commission Action:
o Approved
o Approved w/conditions
o Deni ed
o Continued to:
$ 10,797
Current Fiscal Yr.
User Dcpt:
Gas SystCIII
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C i' (y ~nager,_-,-__
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,., Printed on recycle paper
Advertised:
Date: 12-10-93 & 1-3/1-25-94
Paper: Tampa Tribune & P.C.
Review
o Not Requi red
Affected Parties
~ Notified
U Not Requi red
Funding Source:
~ Cnpital Imp.
o Operating
o Other
Attachments:
Bid Tabulation/Bid Summary
o None
Appropriation Code:
315-96359-500000-532-000
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thiscioritract is in effect a loan from the city cash pool and is anticipated to
be an interim solution, as these monies will be reimbursed to the Gas Fund once
the new bond monies are available and the Gas System Bond Funds established.
Monies for the purchase of this vehicles will charged to the Pinellas
Expansion, code 315-96359-500000-532-000.
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SUMMARY OF BIb 59-94
RESPONSES:
TRUCKS AND SEDANS
carlisle Ford
st. Petersburg, Florida
Ferman Motor Car Co.
Tampa, Florida
.'
Heintzelmanl.s Truck
Orlando, Florida
Jerry Hamm Chevrolet
Jacksonville, Florida
Prestige Ford, Inc.
Eustis, Flo:r:-ida
General GMC Truck
West Palm Beaoh, Florida
Sunshine Chevrolet .
Tarpon springs, Florida
NO BID RESPONSES:
Municipal Sales and Leasing
Ta.mpa, Flor~da
Merola Enterprises
Pierce, Florida
Po. Not Offer Product
Do Not Offer Product
Trucks & Parts of Tampa
Tampa, Florida \
Tree. Line Sales & Service
Tampa, Florida
Cherokee Mfg. Co.
Sweetwater, Tennessee
Do Not Offer Product
Do Not Offer Produot
Do Not Offer Product
Florida of Fire
Clearwater, Florida
Do Not Offer Product
PalmPeterbilt-GMC Trucks
Ft. Lauderdale, Florida
Unable To Meet
Specifications
Brown Diesel Center
Pensacola, Florida
Jim Hardee Equipment Co.
Tampa, Florida
Aotion Fabrication
Clearwater, Florida
Unable To Meet
Speoifications
Bidding With' Truck
Dealers
Bidding with Truck
Dealers
"
y.
1\
;\
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TOTAL P .,01
,~
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SUMMARY OF BID 59-94 (continued)
NO R.ESPONSES
Jim Hardee
Plant 9ity, Florida
American Truck Brokers
Clearwater, Florida
Fontaine Truck Equipment
Clearwater, Florida
MTA Bquipment Corp.
Amelia Island, Florida
Fred D~vis Chevrolet
Green Cov~ Springs, Florida
Arrigo Dodge
West Palm Beach, Florida
Luke Potter Dodge
Winter Parks, Florida
Mike Davidson Ford
Jacksonville, Florida
Ken.yon Dodge'
Clearwater, Florida
Wade Raulerson Pontiac
Gainesville, Florida
Karl Flammer Ford
Tarpon Springs, Florida
Crown Pontiac
St. petersbu~g, Florida
Ken Marks Ford
Clearwater, Florida
Enterprise Rent-A-Car
Tampa, Florida
Proequip Inc.
Clearwater, Florida
Mears Motor Leasing
Orlando, Florida
Unable To Reach
Do Not Offer Product
Do Not Offer Product
Do Not Offer Product
Remove From Bid List
Do Not Offer Product
Unable To Reaoh
Schedule Would Not
Permit
Do Not Offer Product
Schedule Would Not
Permit
could Not Compete
with State Contract ",
Unable To Reach
Mispl~ced Bid
Don't Recall G~tting
Bid
Do Not Offer This
Product
Do Not Offer This
Product
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Clearwater City Commission
Agenda Cover Memorandum
Item #
Meeting Date:
):::< ' sj d-
SUBJECT:
Purchase of one 1994 Chevrolet corsica Sedan
RECOMMENDATION/MOTION:
Award a contract to Sunshine Chevrolet, Tarpon springs, FL, for the purchase of
one 1994 Chevrolet Corsica sedan, at a cost of $12,794, which is the lowest,
most responsive and responsible bid submitted in accordance with
specifications,
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
Bids were solicited and received for the purchase of six I-ton cab and chassis
4x2 trucks with utility body, one 1/4-ton pickup truck, three mid-sized/large-
sized sedans, and one 1/2-ton cargo van. These vehicles are used by the Gas
System in its daily activities.
Bid No. 59-94 will be split among four vendors: Ferman Motor Car Company,
Heintzelman's Truck, Sunshine Chevrolet and Prestige Ford, Inc. This agenda
item involves the purchase of one 1994 Chevrolet Corsica sedan, at a cost of
$12,794.84 from Sunshine Chevrolet; the specifications for the remaining two
sedans have changed and the Gas System Department will purchase these vehicles
separately.
In January 1994, staff recommended the purchase of Ford Crown Victorias as
replacement sedans. Since the Crown Victorias were not bid by the responding
Ford dealerships, staff is now recommending the purchase of a Chevrolet
Corsica, the low-bid sedan.
Seven vendors responded to the bid solicitation: twenty-six firms did not bid
for the following reasons: fourteen do not offer the product, two were unable
to meet specifications, two had scheduling conflicts, two bid with other
dealers, one requested that its firm be removed from the bid list, one could
not compete with State contract pricing, one misplaced the bid, one does not
remember receiving the bid package, and Purchasing was unable to contact two
firms.
A midyear budget amendment to transfer $12,794 from Gas Revenues to CIP code
Reviewed by:
Legal
Budget
Purchasing
Risk Hgmt.
CIS
ACH
Other
N/A
~
N/A
N/A
Costs:
S 12.794.84
Total
commission Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
User Dept: _ _ \ I
Gas Systelll ~ I
$ 12,794.84
Current Fiscal Yr.
I'
Advertised:
Date: 12-10-93 & 1-3/1-25-94
Paper: Tampa Tribune & P.C.
Review
o Not Requi red
Affected Parties
181 Not if i cd
181 Not Requi red
Funding Source:
~ Capi tal Imp.
o Operc:lt i ng
o Other
Attachments:
Bid Tabulation/Bid Summary
S~~~~(.'d"Zi' ./. ,:7'
2\ tJ .../t
L' {. V',---:\ J (/-
C i y an ger f\ - ~
~ Printed on recycled paper
o None
Appropriation Code:
315-96359-500000-532-000
;1.'"
315-96359-500000-532-000 called pinellas Expansion will be submitted to fund
this contract. Monies for this vehicle were originally included in the FY 93/94
budget to be funded by a Gas System Expansion Bond issue. These bonds are now
projected to be sold in the fourth quarter. The transfer of Gas Revenues for
this contract is in effect a loan from the city cash pool and is anticipated to
be an interim solution, as these monies will be reimbursed to the Gas Fund once
the new bond monies are available and the Gas System Bond Funds established.
Monies for the purchase of this vehicles will charged to the Pinellas
Expansion, code 315-96359-500000-532-000.
The available balance is $2,447,785.98 as of April ~, ~994.
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SUMMARY OF BIb 59-94
RESPONSES:
TRUCKS AND SEDANS
Carlisle Ford
st. Petersburg, Florida
Ferman Motor Car Co.
Tampa, Florida
Heint:.zelman'.s Truck
Orlando, Florida
Jerry Hamm Chevrolet
Jaoksonville, Florida
Prestige Ford, Inc.
Eustis, Florida
General GMC Truck
West Palm Beach, Florida
Sunshine Chevrolet .
Tarpon springs, Florida
NO BID RESPONSES:
Municipal Sales and Leasing
Tampa, Florida
Merola Enterprises
Pieroe, Florida
Po-Not Offer Produot
Do Not Offer Produot
Trucks & Parts of Tampa
Tampa, Florida \
Tree, Line Sales & service
Tampa, Florida
Cherokee Mfg. Co.
Sweetwater, Tennessee
Do Not Offer Product
Do Not Offer Product
Do Not Offer Product
Florida of Fire
Clearwater, Florida
palmPeterbilt-GMC Trucks
Ft. Lauderdale, Florida
Do Not Offer Product
Unable To Meet
Specifications
Brown Diesel Center
Pensacola, Florida
Jim Hardee Equipment Co.
Tampa, Florida
Action Fabrication
Clearwater, Florida
Unable To Meet
Specifioations
Bidding With' Truck
Dealers
Bidding With Truck
Dealers
1<<
i
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TOTAL p.el
"
~ "" . '''. t ~
. . i ,-...t I,.j i "
SUMMARY OF BID 59-94 (continued)
NO RESPONSES
Jim Hardee
Plant City, Florida
American Truok Brokers
Clearwater, Florida
Fontaine Truok Equipment
Clearwater, Florida
MTA Equipment Corp.
Amelia Island, Florida
Fred D~vis Chevrolet
Green COV~ Springs, Florida
Arrigo Dodge
West Palm Beach, Florida
Luke Potter Dodge
Winter Parka, Florida
Mike Davidson Ford
Jacksonville, Florida
Kenyon Dodge
Clearwater, Florida
Wade Raulerson Pontiac
Gainesville, Florida
Karl Flammer Ford
Tarpon Springs, Florida
Crown Pontiac
St. Petersburg, Florida
Ken Marka Ford
Clearwater, Florida
Enterprise Rent-A-Car
Tampa, Florida
Proequip Inc.
Clearwater, Florida
Mears Motor Leasing
Orlando, Florida
1....,-' I
.'
Unable To Reach
Do Not Offer Product
Do Not Offer Product
Do Not Offer Product
Remove From Bid List
Do Not Offer l?rod\.~ct
Unable To Reach
Schedule Would Not
Permit
Do Not Offer Product
Schedule Would Not
.. Permi t
Could Not Compete
with State Contract
unable To Reach
Misplaced Bid
.
Don't Recall G~tting
Bid
Do Not Offer This
Product
Do Not Offer This
Product
I.UJ.
ld-
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Clearwater City Conunission
Agenda Cover Memorandum
/4.
Item #
Meeting Date:
05/02/94
SUBJECT:
Optical Disk Storage/Retrieval System for the CLEARWATER SUN Newspaper Archives at the Clearwater
Public Library System
RECOMMENDATION/MOTION:
Award a contract to purchase an AXXIS optical imaging system at a cost of $37,371 from Xerographies;
Largo, FL., the lowest and best response to RFP; authorize a five year lease/purchase through Security
Capital Corporation for applicable system costs of $35,871
~ and that the appropriate officials be authorized to execute same
BACKGROUND:
In March, 1991, the CLEARWATER SUN's collection of clippings, photographs, and negatives was
presented to the Library by the former publishers. It was decided to use optical disk technology to
store, organize, and index the material due to the high storage capacity, the labor-saving scan approach
to database building, and archival stability.
The City Commission approved Capital Improvement Project 3514, effective October 1, 1992, to
purchase the equipment. Hardware/software costs were approved not to exceed $45,000. During FY
1992/93, staff studied available software and hardware configurations available from vendors, reviewed
information about the application of optical disk technology to archival projects, and began preparing the
collection for conversion.
RFP 70-94 was released 1/18/94, and three vendors responded. The recommended vendor is
Xerographies, the lowest and best response to RFP. AXXIS features a combination of automatic
indexing of every principal word in text-based formats; and descriptive indexing which can be assigned
by staff for non-text formats.
The available balance of $45,000 in Capital Improvement project 315-93514 provides funding for
this purchase contract. Funding in the amount of $10,360 is available in the Library Operating Code 010-
01722-591600-571-000 to fund the debt service payments of approximately $4, 158 in FY 1993-94,
and funding in the amount of $1,500 is available in the operating code 010-01722-557300-571-000 for
related installation and training charges. Maintenance and technical support charges are $4,785 annually
and will begin effective ninety days after installation. The maximum anticipated cost for maintenance
in FY 1993-94 is approximately $600, and funds are available in the FY 1993-94 operating budget to
cover this expense. Funding for debt service payments and maintenance and technical support charges
for fiscal year 1994-95 and future years will be requested in the City Manager's Recommended Budgets
for those years.
User Dcpt:
$ 5,658
Current Fiscal Yr.
commission Action:
o Approved
o Approved w/condit ions
o Denied
o Cant i nucd to:
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
. Other
N/A
;c~
H
Nt
I) .\ (-
1"/
Originating Dcpt:
t, ;' ( Library
l~' I j ~
Costs: S 37.371
Total
Slbnittcd by: / ",
, / I A .
vI -. . I l' / ;'
. I Vel LL, _ \ L" ~.\. .'
C I tY!Manllgc~ \
Advert i sed:
Date:
Paper:
~ Not Requi red
Affected Part ies
o Notified
~ Not Required
Flnding Source:
llJ Capital Imp.
llJ Operat i ng
o Other
Attachments:
List of Respondents
Original Request for Proposal
Summary of Prices/Proposed
Systems
Appropriat ion Code:
010-01722-557300-571-000
010-01722-591600-571-000
315-93514-564000-571-000
o None
~ Printed on recycled paper
REQUEST FOR PROPOS~L:
OPTICAL DISK 8TOR~GE/RETRIEVAL SYSTEM
1. statement of Purpose
The Clearwater Public Library System is seeking a
vendor to provide and support an imaging system for an
archival project involving a large , multi-format
collection of CLEARWATER SUN newspaper clippings,
photographs, and negatives.
The immediate goal of the project is to select an
optical disk document management system, preferably a
"turn key" system to meet the following needs:
* Long term preservation of CLEARWATER SUN materials.
* Rapid and comprehensive public access to CLEARWATER
SUN files.
* Clarity of displayed and printed text of newspaper
clippings.
* Clarity of displayed and printed photographic
material.
* File security: once stored, documents will not be
changed; back-up required.
* Cost efficiency: e.g. one work station for all
functions.
* Labor efficiency: e.g. data input through scanning
process.
* Technical support for the system, including
consultation on use; e.g. schedule for recopying data
to assure file longevity.
* Capability for enhancing equipment to add additional
files at a later date.
'.
2. Introduction
The CLEARWATER SUN newspaper ceased publication in
May, 1990. During the last twenty years of business,. the
paper maintained a library of clippings, photographs, and
negatives to aid reporters in researching information for
stories. The clippings and photographs were placed in
envelopes, which were labeled with subject headings to
facilitate retrieval. The negatives from a single photo
assignment were placed in an envelope, which was labeled
by subject and sometimes by date.
In March, 1991, the CLEARWATER SUN morgue, in its
entirety was presented to the Clearwater Public Library
System by the former publishers, and it is now housed in
the Main Library. It receives limited use due to the
laborious search process necessary for retrieval and the
limited staffing available for such intensive work. The
newspaper was never indexed. The collection provides
information on local people, places, events,
institutions, and issues which would support the
reference function at the Clearwater Public Library
System. It was decided to use optical disk technology
due to the high storage capacity, scanning approach to
database building, and archival stability.
3. Calendar of Events
01/18/94 -- RFP Released
01/25/94, 2:00 p.m. Pre-bid conference at which
bidders may examine the CLEARWATER SUN
materials at:
Clearwater Public Library
Administrative Offices
100 North Osceola Avenue
Clearwater, Florida
02/08/94, 4:00 p.m. -- Bid Opening at:
city of Clearwater Purchasing Department
711 Maple street
Clearwater, Florida
Selection of Top candidates
03/01/94 Vendor demonstrations to be
scheduled by appointment*
03/15/94 -- Recommendation Due From RFP Committee
04/18/94 -- Expected date of city commission Action;
agenda item due 03/23/94
04/19/94 Purchase order to be issued
05/16/94 -- Installation completion date
02/22/94
02/23/94
*Top candidates will be asked to demonstrate equipment
locally at their own expense within tw'o weeks of bid
opening.
4. Scope of proiect: Source Material for Files
The source material for the optical storage files will
include original photographs and photographic negatives
as described below. Newsprint clippings from the
CLEARWATER SUN or microfilm sources as described below
will be used. The cost of the equipment and services
needed plus status of permission from the microfilm
vendor will determine whether clippings or microf ilm will
be used to establish the database. ^ pre-bid conference
has been scheduled to allow vendors the opportunity to
examine the source material.
Clippings: 175,000 items of newsprint, ranging in size
from about 2" X 3" to 13.5" X 22.5"
Photographs (8" X 10"): 62,000
Photographs (4" X 5"): 14,000
Negatives: 144,000 individual photo negatives; 1" strips
of various lengths, usually 7" to 9"
Microfilm: 700 35mm reels totaling about 514,000 pages
where two pages equals one image.
5. Vendor Qualifications
Vendors are expected to have been in business for at
least two years and to have successfully fulfilled
projects of a size and scope similar to those of the
Library'S CLEARWATER SUN project.
6. Submittal Requirements
The vendor's proposal must include a response to
each requirement listed in the Equipment and Service
Needs section (7) of this document. The Summary Form,
Section 8, must be completed and returned. A copy of the
vendor's standard contract should be included. Full
descriptions must be provided for all equipment,
software, and services proposed. Include in proposal the
addresses, telephone numbers and contact people for two.
to four previous purchasers (preferably in Tampa Bay
area) of the system proposed. The Public Entity Crimes
statement, Section 14, and the Drug-Free Workplace
statement, Section 15, must be signed and returned. Four
copies of the proposal must be submitted, and no
distribution of the proposal, other than as directed by
the city, is allowable.
7. Equipment and Service Needs
A. Stand alone microcomputer work station capable of all
Droiect functions:
High resolution monitor for clear images of newsprint and
photographic material.
Scanner: include scanning attributes; such as page size,
resolution, time required to scan, media compatibility,
quality control or alert when necessary to rescan;
automatic or manual feed.
WORM drive; include storage capacity per disk, in terms
of media to be stored. Discuss capability of system to
add on additional storage capability for new files.
Magnetic hard drive.
Personal jukebox (assuming multiple disk searching).
High resolution plain paper laser printer.
FAX capability.
Minimum standards f or con f igura t ion:
megabyte hard drive.
486/ J3mhz; 105
B. Document manaqement software:
Indexing capability for batched or individual documents.
Ability to add notes to documents before storing.
Zoom image or enlargement.
Review index.
Access text records by keyword.
Boolean search log ic desirable; f or example, (1) all
soccer photographs by Chuck DeLoach; (2) all Christmas
parade photographs by Howard Saum; (3) 1983 photographs
of traffic accidents. Include response time for one,
two, and three term searches.
'.
i.
Describe technical support of hardware/software
project consultation availability.
equipment and longevity of database
requires replacement.
and
Address lifetime of
before deterioration
Include in proposal details of maintenance provided and
maintenance terms for hardware and software. Discuss
long term maintenance and yearly cost increases.
Describe in proposal system training provided by vendor.
Include
. service
offered,
in
is
so
proposal
offered
state.
the cost of document scan
by vendor; if th is service
It!-S_UI'\'U\'IAlt y Qli C.P_SlS
A:
Sy~(clII CUlIi(
lJ:
l..nll(/r-
A + 11:
Tuelll $
Annunl
Sufl wnr'c.
I..iCCll'iC
Annunl
Mllinlcnnnce
l'hulogrnphs
.,
o.
Clippings
NegAtiVes
Microfilm
... .Labor" refers to cost of vendor sCRnning/illllexing, if th:11 ~crvice j!; offered.
COSTS SHOULD BE EXPLAINED OR EXPRESSED SO THAT TilE ^ rROJECT COST fOR EACH Of TIlB
FORMATS OR COMDlNATtONS TlIEREOr CAN nn DETERMINED. ATrACI1 ADDITIONAL PAGES, IF
NECESSARY, TO CLARIFY COSTS..
Hcview uf Source I\-lnlcl'ial Formats
Photographs (8" X lO"): 62,000.
Photographs (4" X 5"): 14,000.
Negatives: 144.000 individual photo negalives; 1" strips of various lenglhs, usually 7" Lo 9".
I
Clippings: 175,000 items of newsprint, ranging in size from about 2" X 3" Lo 13.5" X 22.5".
Microfilm: 700 35111111 reels tolaling aboul 514,000 pngcs where two pages equals one image.
'.
", ~>
9. Procedure for Inquiries
Inquiries concerning the RFP should be directed in
writing to the Purchasing Manager and should by FAXed or
mailed as follows:
Regular Mail
city of Clearwater
Attn: Purchasing Manager
P.O. Box 4748
Clearwater, FL 34618-4748
or
Express/Overniqht Mail
city of Clearwater
Attn: Purchasing Manager
711 Maple street
Clearwater, FL 34615
or
FAX
City of Clearwater
purchasing Manager
(813) 462-6864
Please reference RFP No. 70-94 on all correspondence.
Responses from the city will be via u.s. Mail.
10. RFP Addenda
The issuance of a written addendum is the only method by
which further information can be given to vendors. Any
RFP addenda that might become necessary will be
distributed certified mail with the content described.
Upon issuing an addendum, the city will attempt to notify
all prospective proposers who have secured the RFP;
however, it will be the responsibility of each vendor to
contact the Purchasing Manager and verify addendum status
prior to submitting a proposal.
11. Proposal Evaluation
13. APpr~priation9 Clause
The city, as an entity of government, is subject to the
appropriation of funds by its legislative body in an
amount sufficient to allow continuation of its
performance in accordance wi th the contract terms of this
project. The city shall, upon receipt of notice that
sufficient funds are not available to continue its full
and faithful performance of the contract, provide prompt
written notice to the contractor of such event and
effective thirty (30) days after giving such notice or
upon the the expiration of the period of time for which
funds were appropriated, whichever occurs first, be
thereafter released of all futher obligations in any way
related to the contract.
Each of five factors will be weighted as follows on a
hundred-point scale:
* 30 points -- Equipment/software package compliance with
needs (See sections 1 and 7) ;
* 30 points -- Range of support services offered;
* 20 points -- Cost of equipment, software, services, and
maintenance (5 points each);
* 10 points -- Depth of short and long term maintenance
coverage;
* 10 points -- Completeness of submitted proposal.
12. Submittal of Bid Proposals
All proposals must be clearly marked on the envelope
"Library Archival Project," and may be mailed or
delivered as follows:
u.s. Mail
city of Clearwater
Attn: Purchasing Manager
P.O Box 4748
Clearwater, FL 34618-4748
Deliverv address and bid openinq location
city of Clearwater
Attn: Purchasing Manager
711 Maple street
Clearwater, FL 34615
'.
16. Bidder's Riqht to Protest
Any actual or prospective bidder who is aggrieved in
connection with the solicitation or award of a contract
may seek resolution of his/her complaints by contacting
the Purchasing Manager.
17. Compliance with Recycled Paper Ordinance
Per Ordinance' #5059-90, the city whall require all
persons submitting responses to requests for proposals or
invitations to bid to agree to the following as a
precondition to contract award:
a) All reports submitted to the city by a
contractor in fulfillment of contract obligations shall
use recycled paper when it is available at a reasonable
price and of satisfactory quality to meet contractual
performance standards. For the purposes of this
paragraph, the price of recycled paper shall be
considered "reasonable" if its cost is no more than ten
percent higher than the lowest priced offered for non-
recycled paper.
b) All reports submitted to the city by a
contractor shall use both sides of paper sheets whenever
practicable.
c) Contractors shall be responsible for maintaining
records documenting usage of recycled paper for reports
submitted to the city in fulfillment of contractual
obligations. Contractors shall submit such records to
the city according to procedures to be established by the
Purchasing Manager.
18. Proposal Corrections
Once a competitive proposal is submitted, the city shall
not accept a request by any proposer to correct errors or
omissions in the document.
19. Retention/Disposal of Proposal Documents
Submitted proposals will not be returned; the city
reserves the right to retain all submitted proposals for
official record purposes or to dispose of them in
whatever manner it deems appropriate.
'.
~ DRUG-FREE WORKPLACE, .m ACCORDANCE WI-m SECT. 287. 087
Preference shall be q~ven to businesses with drug-free workplace
programs. Whenever two or more bids which are equal wi th respect
to price, qual.i ty , and service are recei ved by the Ci ty for the
procurement of commodities or contractual services, a bid received
from a business that certifies that it has implemented a drug-free
workplace program sha~l be given preference in the award process.
Establ~shed procedures for processing tie bids will be followed if
none of the tied vendors have a drug-free workplace proqram. In
order to have a drug-free workplace program, a business shall:
1)
Pub~ish a su tement notifying employees tha t the unlawful
manufacture, d~stribution, dispensing, possession, or use of a
control~ed substance is prohibi tad in the workplace and
specifying the aC'tions that will be taken against employees
for violations of such prohibition.
Inform employees about the dangers of c:lrug abuse in the
workplace, the business's pol.icy of maintaining a drug-free
workplace, any available drug counseling, rehabilitation, and
employee assistance programs, and the penal ties that may be
.imposed upon empl~ees fer drug abuse violations.
Give each employee engaged in providing the commodities or
contractual services that are under bid a copy of the
s~atement specified in subsection (1).
In the statement specified in subseC'tion (1), notify the
employees that, as a condition of working on the commodities
or contractual services that are under bid, tbe employee will
abi.de by -che terms of the statement and will no't.ify the
employer of any conviction of, or plea of quil ty er nolo
contendere to, any violation of chapter 893 or of any
controlled substance law of the Oni ted States or any state,
for a violation occurring in the workplace no later than five
(S) days after such conviction.
2)
3)
4)
S)
Impose a sanction on, or requiJ:'e the satisfactory
participation in a drug abuse assistance or... rehabilitation
program if such is available in the employee'S community, by
any employee who is so convicted.
Make a good faith effort to continue to maintain a drug-free
workplace through implementation of this section.
As the person authorized to si.gn the statement, I certify that
thi.s :f.il:m does/does not (seJ.ect only one) fully ccmp~y with .the
above requi.rements.
6)
BUS1NESS NAMEc
VENDOR'S SIGNATURE
Stat Pl'nPl'\t - 1
20. Leqal Name of Bidder
Proposals shall clearly indicate the legal name, address,
and telephone number of the bidd ing company. The
proposal shall be signed above the typed or printed name
and title of the signer, who shall have the authority to
bind the bidding company to the proposal.
21. Openness of Procurement Process
All submissions and negotiations conducted pursuant to
this RFP shall be handled in compliance with Chapters 119
and 286, Florida statutes. The city gives no assurance
as to the confidentiality of any portion of a proposal
once submitted.
22. No Collusion Requirement
By submittal, the proposer certifies that the proposal
has not been divulged to or discussed with any other
proposer. Specifically, the proposer certifies:
a. cost data have been developed independently, without
consultation with other proposers for the purpose of
restricting competition;
b. cost data have not been knowingly disclosed to other
proposers prior to the scheduled opening;
c. no attempt has been or will be made to restrict
competition by inducing other potential proposers to
submit or not submit a response to the RFP;
23. RFP Expenses
All vendor costs associated with the RFP response will be
the responsibility of the vendor.
a) The bidder misstates or conceals any material
fact in the bid; or if
24. Informalitv Waiver/Reiection of Bids
The city may reject bids if:
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OPTICAL DISK STORAGE/RETRIEVAL SYSTEM FOR THE CLEARWATER BUN:
SUMMARY OF PRICES AND PROPOSED SYSTEMS
(1) PRICE COMPARISON OF THE THREE VENDOR RESPONSES TO RFP 70-94
XEROGRAPHICS
FLORIDA
MICROGRAPHICS
$45,306
$7,600
SHELL OFFICE
SYSTEMS
$126,618
$10,913
Total System
Annual
Maintenance
$37,371
$4,785
(2) SUMMARY OF ITEMS INCLUDED BY EACH VENDOR IN TOTAL SYSTEM
* The xerographies system price includes a 486/33MHz PC w/16
megabytes of RAM, 1.2 Gigabyte hard drive, monitor, 1.2 Gigabyte
optical drive, FAX/modem, tape drive for back-ups, UPS, laser
printer, two scanners, AXXIS document management software, 20
Gigabyte optical jukebox, installation and training. Warranty is
ninety days.
* The Florida Micrographics system price includes a 486/33MHz PC
w/16 megabytes of RAM, 520 megabyte hard drive, monitor, FAX/modem,
2 optical drives, OPTlMAX document management software, laser
printer, installation, and training. Warranty is ninety days for
hardware and one year for software.
* The Shell Office Systems price includes a 4~6/33MHz PC W/16
megabytes of RAM, 452 megabyte hard drive, color monitor and video
card, FAX/modem, optical drive, 20 Gigabyte optical jukebox, two
scanners, microfilmer, composite video camera, composite monitor,
vertical camera setup (boom lights and copy stand), OptiDoc
document management software, installation and training. Warranty
is for one year.
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Item II
CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Meeting Date
(5',
5/d.
I
Subject:
COMPUTER BASED TRAINING PROGRAM
Recomnendation/Motion: Award a contract to The Police Law Institute, Technology
Innovation Center, P.O. Box 161, Oakdale, Iowa, for a period of one year, from
July 1, 1994 to June 30, 1995, to provide a computer based state and Federal Law
training program at a cost of $24,000.00, in accordance with Section 2.564 (b),
Code of Ordinances, (Sole Source) .
~ and that the appropriate official be authorized to execute same.
BACKGROUND:
The current contract expires on June 30, 1994, and the Police Department
requests, for the sixth consecutive year, another contract be awarded to The
Police Law Institute for one (1) year of training to all sworn officers and
Police Service Technicians. The Police Law Institute is the sole provider for
this type of training.
The computer based training concept has been very instrumental in assisting the
Police Department accomplish its training mission. Although, there are many
benefits to computer based training, it has directly benefitted two crucial areas
of concern to the department and the city. The quality of legal training being
performed has reduced the potential for civil liability. Additionally, the
department is able to apply the training term toward an officer's mandatory
retraining time, of which each officer must complete a minimum of 40 hours
every four years as required by the state of Florida, Criminal Justice Standards
and Training Commission.
The training which is performed on a laptop computer, approximately one hour a
month, has dealt with such issues as; stop and frisk, use of force, arrest
situations, escapes, new laws, interrogation, and search and seizure.
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Legal N/A
Budget ~'-~
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Risk Mgmt. N/A
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POL 1 CE
Costs: $ 24,000.00
(Current FY) $24,000.00
Commission Action
Funding Source:
Approved
Approved
w/conditions _____
Deni ed
Capt. Imp,
Advert i sed:
Operating x
Cont'd to
N/A
Date:
Other
Paper:
Appropriation Code
Attachments:
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010-01148-557300-521-000
Affected parties
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Invoice
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Funding for this contract is budgeted in 010-01148-557300-521-000, Employee
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Clearwater City Commission
Agenda Cover Memorandum
Item #
Meeting Date: ____
/0.
s:! :J...
SUBJECT:
Interlocal Agreement to Provide Joint Control of Pollutants
RECOMMENDATION/MOTION:
Approve the Agreement between Pinellas County, the City of Clearwater and other
adjacent municipalities to control pollutants associated with stormwater
discharges to and from Clearwater,
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
Pursuant to the Federal Clean Water Act requirements, the United States
Environmental Protection Agency (EPA) developed regulations under the National
Pollutant Discharge Elimination System (NPDES) program which requires storm
water permits for municipal storm water systems. The City of Clearwater, along
with other municipalities within pinellas County, have been designated as part
of the County municipal storm sewer system for the purposes of NPDES permitting.
This permitting process requires the implementation of stormwater management
programs within certain time frames; one of which is the Legal Authority that
provides control of pollutants to the storm sewer systems that cross municipal
boundaries through interagency agreement among participants.
The purpose of this Agreement is to set forth the relationship between the
Cities, FDOT and County with respect to the general responsibilities for control
of pollutants from one municipal storm sewer system to another or to Waters of
the United States, and that each jurisdiction is independently and separately
responsible for controlling the contribution of pollutants.
The City of Clearwater, NPDES Part 2 Municipal Storm Sewer Permit Application,
was submitted in May of 1993, and committed to the endorsement of an interlocal
agreement based on the fact that the City of Clearwater cooperates now to
resolve water quality problems when asked to do so by an adjacent jurisdiction.
No additional personnel or other budget impacts are anticipated by acceptance
of this agreement. Staff recommends that the City ratify this agreement and
provide more formal committment to resolving identified pollutant discharges.
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
---
Originating Dept:
publ i c \.Jorks/Env y
,(,
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Costs: $ N/A
MIA
NIA
NIA
IliA
IJJt
Total
Commission Action:
o Approved
o Approved w/conditions
o Deni ed
o Continued to:
User Dept:
$ N/A
Current Fiscal Yr.
_.-:.
Advertised:
Date:
Paper:
I8l Not Requi red
Affected Parties
o Not ifi cd
I8l Not Requ ired
Fundi ng Source:
o Capi till Imp.
o Operat i ng
o Other
At tachments:
Interlocal Agreement
Providing Joint Control of
Pollutants \.Jithin Pincllas
County
Submitte~}bY:1 J (,),_
1l it Il1-) - Ie ( Cz-
City Manilger
Appropriation Code:
N/A
o None
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, :p;:ea. ,.1::... Ma:quis.,
SUBJECT::
:!:N'rER.;A:~C'Y JtGPZ~'T FOP.. COl\'l'ROL
TO MOtU C'I.? 1':.1.. S!'O?.Y. 5E"flE'F: SYS~..s
VJ:S'l"R.:
Clerk of the
~~ ...-r-,t-1....
-----\",.
Cou=::
County ).~';;t:.o=ney
Depa.--tme:l': of ?~l.ic Wo=r..s
De~-tm~t of rl~n~~ng
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DP.:.t:E:
March 22, 1.99~
.
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'?~A"TJ:ON: ! recommend t:bat tile Board 0= CO".1Il'=Y Commissio:le=s app=::n.e
'the agreeme:::lt with the ar..mic:ipalities list.ed, to ccot--ol r-bc. co=:.=D:r.ltion o~
pol1.utant& to mcJJ.icipal storm sewe::- t:yStems, \,..it.h a:uoo=i.::a::'ion ::or the
Chai.rma.D to sig:l and ti:le Cle:-}; to attest.
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DrSCOSS10N: Pt.tr:;;~t to the t.erms 0= t1::.e Federal Clea:1
Environmental Protec:tio:l hgeIlc"I (EPA) requi.res ?be1.1as
a:aw:U.cipal.ities to contro~ through :Ult.e:::agE::lC')' as=eeme::l~
pol1.uten.t8 to, and between mJ.:J.icipal, storm s~""e= systems.
~at.er Ac::, the. u. s ..
Cou:l'=Y aIle. certain
the cont.rw.ltion of
.~
'1'.<
'1'his agreement io being Deparately submitted to the
H.D.O.T. tor approval. Foll~<<ing approval by all parties
c.ircu1ated by Planning Department staff for signature.
various cities and
the document will be
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Under Part 2 of the County' 5 National pol1.uumt Discl1a.-""'ge EliI:t.ination Systec
(N2DES) pencit applicati.oXl, as sub::l.itted to the E?A on p.ay ~~, ~993, we and
the o~r ~cipalities and agencies are co~tted to executing the agreem~t
by ~y ~1, ~99~_
Th.e in.tp-D-t of the agreement is the
responsibili.ty for control of pollutants
and conveyed to another juri~diction_
acceptanC?e by each party of the
cri~...n.ating "tit.hi::l its jurisdiction
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',-
INTERLOCAL AGREEMENT
PROVIDING JOINT CONTROL
OF POLLUTANTS WITHIN
P INELLAS COUNTY
This AGREEMENT, by and among the Cities of Pinellas County, Florida, including
the Town of Belleair, City of Be1leair Beach, City of Be1leair Bluffs, City of
Clearwater, City of Dunedin, Town of Kenneth City, City of Gulfport, City of
Indian Rocks Beach, City of Largo, City of Madeira Beach, Town of North
Redington Beach, City of 01dsmar, City of Pinellas Park, Town of Redington
Beach, Town of Redington Shores, City of St. Petersburg, City of St.
Petersburg Beach, City of Safety Harbor, City of Seminole, City of South
Pasadena, City of Tarpon Springs, City of Treasure Island, all of which are
municipal corporations of the State of Florida, hereinafter referred ~o as
CITrES, the Florida: Department of Transportation, an agency of the State of
Florida, hereinafter referred to as FDOT and Pinellas County, a, political
entered into this
day of
, ~994.
subdivision of the State of Florida, hereinafter referred, to as COUNTY, is
WITNESSETH:
WHEREAS, the CITIES, FOOT and COUNTY desire to protect and promote the
public health, safety and general welfare through the management of stormwater
runoff; and
WHEREAS, the CITIES, FDOT, and COuNTY desire to maintain and assist 'in the
improvement of water quality and to preserve and enhance the environmental
quality of streams and receiving waters; and
Page 1 of 9
.... , '. ".' .... J . , " . '., ' I, ~ ~ . . . ,
WHEREAS, pursuant to the Federal Clean Water ACT (CWA), Section 402(p) (2),
certain political entities are required to implement stormwaler management
programs within certain time frames; and '
WHEREAS, pursuant to the Clean Water Act requirements, the United States
~22.26 on November 16, 1990, S5 FR 47990; and
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Environmental Protection Agency (EPA) has developed regulations under the
National Pollutant Discharge Elimination System (NPDES) permit program
published as Part 40 of the Code of Federal Regulations (C.F.R.) section
WHEREAS, Section 402(p) (2) of the CWA provides that storm water permits be
required for large and medium municipal separate storm sewer systems,
determined from the 1980 census, and Appendix I to section'122'designates the
COUNTY as a medium municipal separate storm sewer system; and
:
WHEREAS, the EPA, Region IV, notified the COUNTY on February ~4, 1991 of
the action it was taking pursuant to the authority.set forth in Section 402(p)
of the CWA and in an attempt to apply the regulations, had determined that the
CITIES within the COUNTY (excepting the city of St. Petersburg, designated
separately by the EPA), are designated as part of the COUNTY municipal
separate storm sewer system for the purposes of NPDES permitting; and
WHEREAS, 40 CFR 122.26 (d) (1) (ii) - Legal Authority, requires the CITIES,
FOOT and COUNTY to control through interagency agreement the contribution of
,pollutants from one portion of the municipal system to another portion of the
municipal system; and
PCl.qe ? of: 9
t . ~" , .I ~ . .' ., .' ' _ '.' ,- I ., ~ ( .' . 11 .", & . ,t l ~'" 1,". I..' . I"....
~~
WHEREAS, the CITIES, FDOT and COUNTY are,accountable for their respective
separate storm sewer systems which outfall from one municipal separate storm
sewer system to another municipal separate storm sewer system or to Water of
the United States; and
WHEREAS, the individual CITIES, FDOT, and the COUNTY have approved the
concept of intergov~rnment cooperation to effectively manage and control
discharge into separate storm sewer systems; and
WHEREAS I it is the mutual desire of the CITIES, FDOT, and COUNTY to
estab1ish relationships and responsibilities for control of discharge to
separate storm sewer systems as outlined in 40 C.F.R. Section 122.26;
NOW, THEREFORE, in consideration of mutual covenants herein set forth, the
parties hereto mutually agree as follows:
SECTION I
Purpose:
The purpose of this Agreement is to set forth the relati~nships of the CITIES,
.FDOT, and COUNTY with respect to the general responsibilities of the CITIES,
.FDOTj and COUNTY. to control the contribution of pollutants from one identified
CITY, FDOT or COUNTY separate storm sewer system to another CITY, FOOT or
COUNTY separate storm sewer system, or to Waters of the United states.
SECTION II
General Responsibilities:
. The CITIES, FDOT and COUNl'Y, as parties ~o this agreement, recognize that
unless otherwise established through a separate agreement, each party is
responsible for controlling pollutants in discharges from public or privately
owned lands within its territorial jurisdiction to separate storm sewer
systems owned and/or maintained by that party or to a. system owned or
maintained by any other party to this agreement. The CITIES, FDOT and COUNTY
shall be independently and separately responsible for controlling the
contribution of pollutants as necessary to meet the requirements of 40 CFR
122.26, from their respective separate storm sewer system to another CITY,
FOOT or COUNTY storm sewer system, or to Waters of the United States.
Page 3 of 9
. . . , . . : . . . ." . ' 'I( . :;, ~ . , .," ..' . . . .
SECTION III
'.
Copies:
Upon final execution of this Agreement, two (2) copies will be provided to
each CITY, the FDOT, and COUNTY,
SECTION IV
Permit Implementation:
Unless otherwise established under separate agreement, each party shall be
solely responsible for implementation of the NPDES Permit conditions within
the boundaries of its respective jurisdiction. The representative from each
CITY, the FOOT and the COUNTY shall be responsible for assuring the terms of
the Permit are acceptable.
SECTION V
Leqa1 Authoritv:
. The, CITIES, ....FOOT and COUNTY agree that, each party will consider, and if the
CITIES', ,FOOT,; and COUNTY determine that such action is lawful and in the best
interest of, the, CITIES, FDOT and COUNTY, will endeavor to take action
necessary to adopt, modify or amend. any ordinc:mcclJ, resolutions, rules,
regulations or policies which will tend, to enforce the content of this
Agreement all in accordance with 40 CFR 122.26.
SECTION VI
Budqet:
The .parties' to this Agreement. recognize that, under their respective legal
powers:' they are: unable to obligate' themselves legally to spend funds in excess
of one' (1.) budget year; however, the parties hereby bind themselves to
complete the term of this, Agreement as, 'they may be able under the laws of the
,State of" Florida, 'and agree to' consider. . appropriating funds subject to
. budgetary constraints and other financial considerations.
SECTION VII
Notices:
All written notices to the CITIES, FOOT and the COUNTY under this Agreement
shall be directed to the following addresses:
:Pinellas CoU?ty,
. Florida
Mr. Elmer N. Spence, P.E.,
Dept, of Public Works
Planning and Programming Division
440 Court St., 4th Floor
Clearwater, Florida 34616
Page 4 of 9
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Town of Bellea~r,
Florida
City of Belleair Beach,
Florida
City of Belleair Bluffs,
Florida
City of Clearwater,
Florida
" . City of. Dunedin,
'. Florida
Town of Kenneth City,
Florida
city of Gu1fport,
Florida
City of Indian Rocks
Beach, Florida
City of Largo,
Florida
Page 5 of 9
. ' ~..: ~' . . ~ ,'. t , , ' ~ \.. , " < '.
Mr. Peter V. Sevcik, P.E.
Public' Works Director
Town of Belleair
901 Ponce de Leon Boulevard
Belleair, FL 34615-1096
The Honorable William L. Atteberry
Mayor, City of Belleair Beach
City Hall
444 Causeway' Boulevard
Belleair Beach, 'FL 34635-3399
The Honorable John E. Diller
Mayor, City of Belleair Bluffs
City Hall
115 Florence Drive
Belleair Bluffs, FL 34640-1978
Mr. Thomas H. Miller
Assistant Director of Public Works/
Environmental
City of Clearwater
P.O. Box 4748
Clearwater, FL 34518-4748
Mr. Ro~ert H. Brotherton, P.E.
Director of Public Works & Utilities
City of Dunedin
P.O. Box 1348
Dunedin, FL 34697-1348
Mr. William Bartholomew
Administrative Assistant
Town of Kenneth City
6000 54th Avenue N.
Kenneth City, FL 33709
Mr. Paul Williams
public services Director
City of Gu1fport
Box 5187
Gulfport, FL 33737
Mr. Wayne G. Hefty, P.E.
Director of Public Works
City of Indian Rocks Beach
1507 Bay Palm Boulevard
Indian Rocks Beach, FL 33535
Mr. James Petrak
City Engineer
City of Largo
P.O. Box 296
Largo, FL 34649-0296
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City of Madeira Beach,
Florida
Town of N. Redington
Beach, Florida
City of Oldsmar,
Florida
city of Pinellas Park,
Florida
Town of Redington Beach,
Florida
Town of Redington Shores,
Florida
City of St. Petersburg,
Florida
City of St. Petersburg
Beach, Florida
City of Safety Harbor,
Florida
City of Seminole,
Florida
City of So. Pasadena,
Florida
Mr. John Mulvihill
City Manager, City' of Madeira Beach
300 Municipal Drive
Madeira Beach, FL 33708
The Honorable Harold Radcliffe
Mayor, Town of North Redington Beach
~90 173rd Avenue
North Redington Beach, FL 33708
Mr. Fred Schildhauer, P.E.
Oldsmar City Engineer/Director of Public Works
P.O~ Box 100
Oldsmar, FL 34677-0100
Mr. Jeffrey F. Sabie1
City of pine lias Par~.
Streets and Drainage Division
Department of Public Works
P.o. Box 1~00
Pinellas Park, FL 34664-1100
The Honorable Peter Farnum
Mayor, Town of Redington Beach
~05 164th Avenue
Redington Beach, FL 33708 .
The Honorable Jart:les R.Feimster
Mayor, Town of Redington Shores
~7798 Gulf Boulevard
Redington Shores, FL 33708
Mr. Michael J. Connors, P.E.
Engineering Director
City of St. Petersburg
P.O. Box 2842
St. Petersburg, Fl. 33731
Mr. Jeff Stone, City Manager
City of st. Petersburg Beach
7701 Boca Ciega Drive
St. Petersburg Beach, FL 33706
Mr. Kurt'Peters, P.E.
Safety Harbor Director of Public Works
750 Main Street
Safety Harbor, FL 34695
Mr. Melbourne R. Rackett
Director of Public Works
City of Seminole
74.64 Ridge Road
Seminole, FL 34642
The Honorable Barbara H. Gilberg
Mayor, City of South Pasadena '.'.'
7047 Sunset Drive South
South Pasadena, FL 33707
Page 6 of 9
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City of Tarpon Springs,
Florida
Mr. Costa Vatikiotis
Development Services Director
324 E. pine Street
Tarpon Springs, FL 34688
City of Treasure Island,
Florida
Mr. Peter G. Lombardi
City Manager
City of Treasure Island
120 108th Avenue
Treasure Island, FL 33706
Florida Department of
Transportation
Mr. Charles Walter
Florida Dept. of Transportation
District 7
11201 N. McKinley.
MS 1200
Tampa, FL 336J.2
SECTION VIII
Effective Date - Term:
This Agreement shall become effective on the date a" fully executed copy is
'filed . with the Pinellas County Clerk of Circuit Court. Unless otherwise
terminated by agreement of the parties, this Agreement shall terminate six
years from the date of filing.
IN WITNESS WHEREOF, ,the lawful representatives of the parties hereto' have
~ecuted and affixed 'their official' seals to this Agreement this
day
of
, 1994.
Chairman,' Board of County Commissione~s
, Date
Pinellas County, Florida
pine11as County Clerk
Date
APPROVED AS TO FORM
OFFICE OF COUNTY ATTORNEY
By
p;\('TP 7 ("\r q
, ;. '.".".
1
INTERLOCAL AGREEMENT
PROVIDING JOINT CONTROL
OF POLLUTANTS WITHIN
PlNELLAS COUNTY
Hon. Kent R. Weible, Mayor
Town of Be1leair, F~orida.
Date
Hon. William L. Atteberry, Mayor
City of Be11eair Beach, Florida
Date
Hon. John E; Diller, Mayor
City of Be11eair Bluffs, Florida
Date
Ms. Elizabeth Deptula, Interim City Manager
.City of Clearwater, Florida
Date
Mr. Jphn R. Lawrence, City Manager
City of Dunedin, Florida
Date
Hon. Harold Paxton, Mayor
Town of Kenneth City, Florida
Date
Mr. Robert E. Lee, City Manager
City of Gulfport, F~orida
Date
Mr. Eric Meserve, City Manager
City of Indian Rocks Beach, Florida
Date
Mr. Steven B. Stanton, City Manager
City of Largo, Florida
Date
Hon. Tom DeCesare, Mayor
City of Madeira Beach, Florida
Date
Hon. Harold Radcliffe
Town of N. Redington Beach, Florida
Date
Hon. Jerome Provenzano, Mayor
City of Oldsmar, Florida
Date
Hon, Cecil W. Bradbury
City of pinellas Park, Florida
Date
Page B of 9
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INTERLOCAL AGREEMENT
PROVIDING JOINT CONTROL
OF POLLUTANTS WITHIN
PINELLAS COUNTY
Hon. Peter E. Farnum, Mayor
Town of Redington Beach, Florida
Date
Hon. Holland G. Mangum, Mayor
City of Seminole, Florida
Date
Hon. James R. Feimster, Mayor
Town of Redington Shores, Florida
Date
Hon. Michael J. Horan, Mayor
City of St. Petersburg Beach, Florida
Date
Hon. David J. Fischer, Mayor
City of St. Petersburg, Florida
Date
Hon. Kent Runnels, Mayor
City of Safety Harbor, Florida
Date
Hon. Barbara H. Gilberg, Mayor Date
City of So. Pasadena, Florida
Mr. Carey F. Smith, City Manager Date
City of Tarpon Springs, Florida
Hon. Walter Stubbs, Mayor Date
City of Treasure Island, Florida
Mr. William McDaniel, P.E., ~ecretary, Dist. 7 'Date
Florida Department of Transportation (FDOT)
Approved As To Form:
By:
County Attorney
Page 9 of 9
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Item" fl-
Meeting Date:
Subject:
Northeast Wastewater Residuals Handling Facility - Project No. CL 91090-2
.1/~-
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Recommendation/Motion:
Approve Change Order NO.6-Final to the Northeast Wastewater Residuals Handling Facility contract with
Walbridge Contracting, Inc., of Tampa, Florida, increasing the Contract time by one-hundred and fifty-one
(151) calendar days.
rn and that the appropriate officials be authorized to execute same.
BACKGROUND:
The purpose of this Change Order NO.6-Final is to provide the Contractor with a calendar day time extension
necessary to complete the work, place the facility in service and close-out the project.
Item A - The Contractor has requested a seventy-nine (79) calendar day time extension necessary to
complete the conduit and wiring installations for the six (6) external heaters furnished by R.D.P., the
Equipment Supplier. Included in the seventy-nine (79) calendar days is the time required by R.D.P. to
complete the performance testing, field calibrations, field adjustments as well as the factory modification made
to the two (2) pasteurization vessels prior to the shipment to the site.
The Residuals Handling Facility is a new prototype sludge treatment and pasteurization system, Several field
modifications and enhancements to the process system have been required before placing the facility in
operation, The modifications have been made at the Contractors expense, as follows:
During the project close-out period, R.D.P. had to make several field modifications to their already installed
pasteurization equipment. Those modifications included the total enclosure of the pasteurization system in
order to eliminate the ammonia odor inside the building, the modifications to the truck loading chutes, and the
installation (by others) of four (4) six (6) inch diameter fiberglass ducts necessary to eliminate the steam
buildup in the system. All of this work delayed the substantial completion date for the R.D.P. pasteurization
system an additional seventy-two (72) calendar days, for a total of one-hundred and fifty-one (151) calendar
days, These modifications to this prototype wastewater residuals stabilization project were not the fault of the
Contractor and it is recommended by the City's Consulting Engineers (BWA) that the time extension be granted
to Walbridge Contracting, Incorporated, since the timing was beyond the Contractors control.
The following summary provides the original and "revised" substantial completion dates for two (2) phases of
the project:
Continued next page
Reviewed...b i
/ ,.i:
L.egal .. t/" .' i. _/~--
Budqet -------t~--._..
Pur~haSIl1'J __.....:=::-N.t)____
Risk M 9 m t '_ ____ ----1~_A___._
DIS __.____.___.~____
t\CM _._________~.lL...__
Ottler ..____ -____NA-.........
--_...._.~-
Originating Deptl!1-
Public Works/Enrrr
USf;r Dept.:
Water Pollution
.o.tr:.o ]
Advertised:
f:temains
Costs: tJnctbrn-ged---
Commission Action:
c.i Approved
~~~ t\pproved w/conditlons
.__.: Denied
__ Continued to: ____.____
Current FY
D3te:
M Fundtng Source:
~{: Cant. Imp.
Operating
Other ..
Attachments:
Subm~ted by:
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City Mdn:'l~l~..H
P:1Dur.
Change Order No.6-Final
Exhibit Item "A"
X ,"Jot reqUlrcej
t\ tit'lewd PClrtws
Notified
X Not rt!quIP~('j.
Approprld!IOn Cooe,
315-96G47-5G3600-
535-000
7Jone
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.
Northeast Wastewater Residuals Handling Facility
Agenda Cover Memorandum for Change Order No.6-Final
Page two
"SUMMARY OF CONTRACT DATES FOR ALL THE WORK EXCEPT FOR THE R.D.P. PASTEURIZATION EQUIPMENT"
Original Substantial Completion Date = November 30, 1993 (330 days)
Original Total Completion Date = December 30, 1993 (360 days)
"Revised" Substantial Completion Date = February 17, 1994 (409 days)
"Revised" Total Completion Date = March 19, 1994 (439 days)
"SUMMARY OF CONTRACT DATES FOR THE R.D.P. PASTEURIZATION EQUIPMENT ONLY"
Original Substantial Completion Date = November 30, 1993 (330 days)
Original Total Completion Date = December 30, 1993 (360 days)
"Revised" Substantial Completion Date = April 30, 1994 (481 days)
"Revised" Total Completion Date = May 30, 1994 (511 days)
These changes result in the following adjustments of the Contract Price:
Contract Price prior to this Change Order =
$ 4,625,798.93
Net resulting from this Change Order (Remains unchanged)=
$
0.00
Current Contract Price including this Change Order =
$ 4,625,798.83 (remains unchanged).
The Contract time has been extended one-hundred and fifty-one (151) calendar days.
Detailed Change Order Forms which become a part of the contract are attached for further information.
The available balance of $196,700 as of March 21, 1994, in the Wastewater Residual Treatment Facility
Capital improvement project remains unchanged by this Change Order NO.6-Final.
The total Project Change Order amount of $27,547.83 represents slightly more than one-half (1/2%)
percent over the original contract amount of $4,598,251.00.
-'Ul""l~'l-':j ,', r.- Ct ' .. :\ ."".- r'.'"""n '-0. ~! r '\ 1:-"-"", ....,:..' "", -__'
G {',", t . i~""~'-' ! l-:n! ,.'....;;= \_/r1~,=~ to l\t ~t .,.dC~-'\" ~')~.' \ 0 ;-t-~~ ,~;
D.~ T=: ~.'~~::h? r, t 8S...t
PRG.J1?2T:
\. r"c.o'"""!~ ~ ;:;.::t ~j1,f!' ;:.::~'::'1II"'1'~ '";'.,- :: .:.<;-c', ,.:;la:: :.....:. -= ~....; i j"",,:"
~" ,;,....'=__.... , _~...... JI"" __..':..." t "__I_l.4._~._ . .__ ,r_~4.,~
P:=iO,J~CT N C;"ISER: CL. 9 'i~S(l-2
F acili"t'f
crJ.iiPA:TCR:
"/~ i'... 'c' :.
I ::.:....,(1 .;'.
Ccr; ~- -~...:-..., f~ ..,..........- ~ .-r"~
J..~I.; 0::__4..1 :':ir Ii ~~........,~)__I...;~ :::;..C'~
iil~:: ""= roC\~I,-.1 ,-.-;-.,\"..,.. .,., i Co:;~
.....-.1 _ VI "-' . ,. ,............, 1..'\1;;.. \ oJ, _.~..:.
4"1 C 1.1/ara a.~ut~~lat"C<: Sui:~ SO,']
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';..t ~~~, ,_ _..,_
SUOG=i COCc: :.3;5..~55~7-
5: 53 30 (1- 535 -000
P.O, No, -599- i ':37
SCOPE Oi= CHANGE:
T:--:IS Cr..!.l':<3E C.R.D=K 6~,CCE?:S R.='.':SiC(~S TO T;.-;E CC\\rntACT
This ChangE: Ord.sr :.0, ~-r:;n~f has bsen ~r5~ared to provide ihe Contracror ....ith a one-hundred
fitt/-cne (151) calsr.d.a; day z;mE: extension ne.:essar'f to complete the p(cject. '7he 'l'r'Crk has ~en
o::mC~E:tE:d and the iacWt''i is rs2.c', for series.
. .
SEE ATTACHEu EXHIBIT DESCR!?TION or: CHANGE ORDER ITEMS INCLUDING OVERAGES AND(
~~~~. '
(REFERENCE ATTACHED EXHIBIT ITEM "81
ST ATElAENT Cf CGNT?.I~T f...'/0Ji'H
Original Contract = $4,598,251 .00
Change OrdE:r No.1 = 59,299,00
Change Order No.2 = (57,500.00)
Change Order No, a = $16,627,00
Change Order No, ~ = $0.00
Change Order No. ~ = 59,1 21.83
Chan9~ Ordr:r No. 6-Final = SO,OO
New Contract Amount = $4.625.798,83
ACCEPTED BY:
\Valbridge Contracting, Incorporated
--::
By: /.:
Thomas \V. Em
Date: ~t.11 q 4-
WITNESSES:
Recommended By Engineering Consultant:
R
Briley, Wild & Associa vc. _
'k.V~V~
n ,Dennis, P. E.
Peter J. Yauch,
Interim Director
3/ 22-/ 9f-
.
ATTEST:
Cynthia E. Goudeau, City Clerk
Rita Garvey, Mayor-Commissioner
Date:
CITY OF CLEARWATER, in
PINELLAS COUNTY, FLORIDA
M,A. Galbraith Jr., City ^ttorney
(^pprovo as to form and Correctness)
Elizabeth M, Deptula,
Interim City Manager
ATTACHMENT
NORTHEAST WASTEWATER RESIDUALS
HANDLING FACILITY
Exhibits to ChanQe Order NO.6-Final
Contractor:
Proiect No:
Walbridge Contracting, Incorporated
410 Ware Boulevard, Suite 900
Tampa, Florida 33619
CL 91090-2
Puroose: This ChanQe Order No, 6-Final has been prepared to provide the Contractor with a
One Hundred and Fifty-One calendar day time extension necessary to complete the work. The
project has been completed and is ready for service.
PROVIDE THE CONTRACTOR WITH A CALENDAB DAY TIME EXTE~~ECESSARY TO COMPLETE
THE PROJECT
Exhibit Item "A"
. The Contractor has requested a seventy-nine (79) calendar day time extension necessary to
complete the conduit and wiring installations for the six (6) external heaters that ware
furnished as a part of the R,D.P. pasteurization equipment. Tne detailed labor cost for this work
has been- described in previously approved Change Order No, 5, Exhibit Item "E". Also included
In the seventy-nine (79) calendar days is the time required by R.D.P., the Equipment Supplier,
to complete the performance testing, field calibrations, field adjustments as well as the factory
modifications made to the two (2) pasteurization vessels prior to the shipment to the site.
In addition to the above, during the project close-out period, R.D,P, had to make several field
modifications to their already installed pasteurization eq'uipment. Those modifications which
were made at no cost to the Owner included the total enclosure of the pasteurization system in
order to eliminate the ammonia odor inside the building, the modifications to the truck loading
chutes, and the installation (by others) of fOUi (4) six (6) inch diameter fiberglass ducts
necessary to eliminate the steam build-up in the system. All of this work delayed the
substantial completion date for the R.D.P. Pasteurization System an additional seventy-two
(72) calendar days, for a tolal of one-hundred and fifty-one (151) calendar days. These
modifications to this prototype wastewater residuals stabilization project were D.Q1 the fault of
the Contractor, and he should not be penalized for the delay in the completion of the project.
I'SUMMARY OF CONTRACT OATES FOR ALL THE WORK EXCEPT FOR THE R.D.P. PASTEURIZATION
EQUIPMENT'
Original Substantial Completion Date = November 30. 1993 (330 days)
Original Total Completion Date = December 30, 1993 (360 davs)
~~ Substantial Completion Date:: Ee..b1uary 17. 1994 (409 days)
"Revised" Total Completion Date = March 19, 1994 (439 days)
Change Order No.6-Final, Page 2
"SUMMARY OF CONTRACT DATES FOR THE R.D.P, PASTEURIZATION EQUIPMENT ONLY"
Original Substantial Completion Date = ~mber 30. 1993 (330 days)
Original Total Completion Date = December 30. 1993 (360 days)
I
I
I
I
~
I
t
I
I
J
"Revised" Substantial Completion Date = April 30. 1994 (481 days)
"Revised" Total Completion Date = Mav 30. 1994 (511 days)
The calendar days requested by Walbridge Contracting, Incorporated have been reviewed and
found to be reasonable for the added work. It is recommended by the City's Consulting Engineers
(BWA) that it be accepted by the City of Clearwater and the time granted to the Contractor, since
this was something he could not control.
The Contractor, Walbridge Contracting, Incorporated, has p'rovided a letter (See Attachment)
indicating they will not submit a claim for General Conditions where in-turn the Owner will not
assess Liquidated Damages. The acceptance by the Contractor of this Chance Order No.6-Final
shall be and shall constitute a release to the Owner for all claims and all liability to the
Contractor (including but not limited to material, equipment, labor, overhead, fees, lost profit
and any delay claims) for all things done or furnished in connection with the Project and for
every act of the Owner and others relating to or arising out of the Project. Payment by the
Owner shall D..Q1 release the Contractor or the Surety'(ies) from any obligation under the
Contract Documents or the Performance Bond,
, ~, r
,
J-
. l'.I" " , . . . l' , . '. .." .,...,. I I, :", . " " \. I ..'
Change Order No.6-Final, Continued, Page 3
SUMMARY OF CO'JSTRUCTION COSTS
Original Contract Total Base Bid Amount=
$4,598,251.00
Increase
Decrease
Adjusted Contract Total Base
Bid Amount by Previously
Approved Change Order N2.1
" .
$9,299.00
$4,607,550.00
Adjusted Contract Total Base
Bid Amount by previously
Approved Change Order No.2 =
( $ 7, 500 . 00)
$4,600,050.00
Adjusted Contract Total Base
, , Bid Amount by previously
Approved-Change Order No. 3 =
$16,627.00 .
Adjusted Contract Total Base
"., Bid Amount by previously
" Approved Change Order ~ =
(No monies-Retainage Reduction only)
, Adjusted Contract Total Base
"Bid Amount by previously
, Approved Change Order ~ = . , $
Adjusted Contract Total Base
Bid Amount by this Change Order
. NO.6-Final (Remains Unchanged) - - - - - - - -
,(Calendar Day Time Extension - No Monies Involved)
Adjusted Contract Total Base Bid Amount by this Change Or~er NO.6-Final "
remains Unchanaed = $4 .625,798.83
..
, -
l.
Item #
I?
CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
M~cting Dat~
SUBJECT: 1994 SANITARY AND STORM SEWER RESTORATION CONTRACT - PART A
5/~
(94-12A)
-
RECOMMENDATION/MOTION: Award a contract for the 1994 Sanitary and storm Sewer
Restoration Project (94-12A) to Madsen/Barr Corporation of Longwood, Florida for
the sum of $219,758.00 which is the lowest responsible bid received in accordance
with the plans and specifications,
DU and that the appropriate officials be authorized to execute same.
BACKGROUND: Bids have been received for the 1994 Sani tary and storm Sewer
Restoration Contract. Work proposed under this contract is the rehabilitation
of various sanitary sewer lines and a single storm line by the use of trenchless
technology. Bids for the contract were received in tvlO parts, Part A for small
diameter pipe restoration and Part B for larger diameter pipe restoration. This
agenda item is for the award of Part A of the contract. The award of Part B is
a separate agenda item.
Part A of the contract proposes the repair of 8" and 12" sani tary sewer using the
trenchless technology of either "cured-in-place" or "fold and form" construction
methods. The City has used the cured-in-place construction method provided by
Insituform Southeast for many years. This method applies a epoxy impregnated
polyester felt to the inside of the pipe to be repaired and uses heat to harden
the product into place. This year a nevI competitor for cured-in-place pipe,
Lanzo Lining Systems, was located and approved for bid. An alternate
construction method was also located and approved for bid which is "fold and
form". This method places a deformed high density polyethylene pipe within the
pipe to be repaired and reforms the polyethylene pipe to the inside of the old
pipe using heat. This new product is only provided by Madsen/Barr Corp. of
Longwood, Florida. Both methods provide for reconnect ion of existing laterals
and the sealing of all reconnections. The use of additional bidders and a new
alternate construction method has provided for a very competitive bid.
The low bid for this contract by Madsen/Barr is for fold-and-form high density
polyethylene pipe liner.
This project will start on or about June, 1994, and is scheduled to be completed
within 90 calendar days.
The available balance of $4,238,050 as of April 4, 1994, in the sanitary Sewer
Renewal and Replacement capital improvement project is sufficient to fund this
contract.
I ,1, /:
I
I Reviewed by: Originating DcPtjlt'(~'(o! Costs: $219,758.00 Conmission Action
I
I
I FY) $219,758.00
I Legal N/A Public ~ork5/Engineering : (Current Approved
I
I I
I Budget ~__ I
I USN Dept. , Funding Source: Approved
I I
I w/conditions _____
I I
I Purchasing N/A Publ i c ~orks Engineering I Capt, Imp. X
I I
I I Denied
I I
I Risk r~grnt. N/A Ad\lcr t i sed: , Oper'ut i ng
I ,
, Cont'd to
I ,
I D1S N~ ,Date: 03/18/94 & 03/24/94 I Other
I I
/)cJ - , I
I , I
I ACM iPilpcr: St , Pctcrsburq Tillie,,'
" Appropr--l.:1tion Code(s)
I I At t achment s:
, I
Other , Not r cqu i ro ed I
, I
\ , , , 315.96632.563800-535-000 Bid Tobulat ion & SUllrnary
, ,
SUQo~~tCQ- .y: ( j{) . , I l\ffened panics ,
I I
, notif icd I Construction Plans
0'_ ~./ t. 1./ r ( ( L , I
I Not r cqu i r cd _-L__ I
Cl ty M;:,n or .) , ,
I I
I I
O.l,~.' n nu"
. . ,
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TABULATION OF BIDS FOR: 1994 SANITARY & STORM SEWER RESTORATION CONTRACT - PART A 191E
, BID OPENING DATE: THURSDAY, MARCH 31. 1994
AWARD DATE:
WEEK OF MAY 2.1994
ITEM MADSEN/BARR LANZO LINING INSITUFORM
NO. DESCRIPTION OTY. CORP, SYSTEMS, INC, SOUTHEAST, INC,
lONGWOOD, FL. POMPANO BEACH, FL. JACKSONVILLE, FL.
PART A - CURED-IN-PLACE OR FOLD-AND-FORM PIPE RESTORATION TECHNOLOGY
1, RESTORE 8" 5,500 L.F. $ 37.50 $ 41.35 $ 37,00
SANIT ARY SEWER
2. RESTORE 12" 235 L.F. $ 56.50 $ 52.00 $ 47.00
SANITARY SEWER
3, REMOVE HAMMER 5 EACH $ 7.50 $ 500.00 $ 1 50,00 &l'
TAP
4, POINT REPAIR 5 EACH $ 25.00 $ 1,200.00 $ 3,000,00
(0' TO 8')
5, POINT REPAIR 1 EACH $ 65.00 $ 3,000.00 $ 15,000.00
(8.1' TO 12')
6, PREPARATION, 1 L.S. $ 3.00 $ 500.00 $ 500,00
INSTALLATION
AND
MANAGEMENT OF
PROJECT SIGN(S)
BIDDER'S GRAND TOTAL PART A $219,758.00 $251,645.00 $245,795.00
BID SUMMARY
Bids Solicited - 3
Contractors Picking Up Plans and Specs, - 3
Contractors Responding to Bid - 3
94 TAB 1.ARA
'"'~. ~. ....;\ ~_ ",," .,~ '1: . ~ ....."\'"., ..~ ~ . .. ..i J. .: ~.-'.i'. ',:'t": .J.~, ~ ..... .:,.: " .~.;t.. ;~;.;' ~ ,~1:' fl' \'.' ;:~ ",'. . :"~" -. '~" '" ."....:. ,\ J. ;1,.:- .;.....:! ,t ~..:;,,:: :;1 '~b: _' :.. ~;J.: ~J ...;. ),,'~. : I' ;.~:." / ::. \~'il rC; .~~, :+". .'.t,"' .'...~ r. '~.1-l
CLEARWATER CITY COMMISSION
~genda Cover Memorandum
Meet ing Date
Jq-
I tern #
SUBJECT: 1994 SANITARY AND STORM SEWER RESTORATION CONTRACT - PART B
5/d-
,
(94-12B)
RECOMMENDATION/MOTION: Award a contract for the 1994 sanitary and storm Sewer
Restoration Project - Part B (94-12B) to Lanzo Lining Systems, Incorporated of
Pompano Beach, Florida for the sum of $318,220.30 which is the lowest responsible
bid received in accordance with tha plans and specifications,
OU and that the appropriate officials be authorized to execute same.
BACRGROUND: Bids have been received for the 1994 Sanitary and Storm Sewer
Restoration Contract. Work proposed under this contract is the rehabilitation
of various sanitary sewer lines and a single storm line by the use of trenchless
technology. Bids for the contract were received in two parts, Part A for small
diameter pipe restoration and Part B for larger diameter pipe restoration. This
agenda item is for the award of Part B of the contract. The award of Part A is
a separate agenda item. Items 1 through 4 and Items 6 through 9 are sanitary
Sewer R & R for a total of $279,740.30. Item 5 is the sole storm Drainage R & R
item and totals $38,480.00.
Part B of the contract proposes the repair of 10" through 24" sanit',ary sewer and
storm sewers using the trenchless technology of "cured-in-place" construction.
The city has used the cured-in-place construction method provided by Insituform
Southeast for many years. This method applies a epoxy impregnated polyester felt
to the inside of the pipe to be repaired and uses heat to harden the product into
place. This year a new competitor for cured-in-place pipe, Lanzo Lining systems,
was located and approved for bid. The alternative construction method of "fold
and form" was not used in this portion of the proposed work because it is not
suited for work over 12" in diameter. Work along Myrtle Ave. includes some 10"
and 12" pipe restoration which is integral to the larger diameter pipe being
relined at the same time. The use of an additional bidder has provided for a
very competitive bid. The low bid for this contract is by Lanzo Lining Systems,
Inc. of Pompano Beach, FL.
This project will start on or about June, 1994, and is scheduled to be completed
within 120 calendar days.
As of April 4, 1994, the available balance of $4,238,050 in the Sanitary Sewer
Renewal and Replacement capital improvement project and $1,090,418 in the storm
Drainage Renewal and Replacement capital improvement project are sufficient to
fund this contract.
Revicwed by:
Legal NfA
Budget ~'-'-)
L
Purchasing NfA
Risk Mgmt. HfA
DIS N/A
ACM ,) J;)
Other NfA
,
,
Originating Dept. 1 I Costs: $318.220.30
Public \JorkSfEngi1'~'/~,1 (Current FY) $318.220,30
User Dept. .: Funding Source:
I
Commission Action
Approved
Approved
w/conditions
Public ~ork$ Engineering
Capt. Imp,
x
Denied
Advertised:
Operating
Cont'd to
Date: 03/18/94 & 03/24/9~ Other
) ) ,
\ (( ('<.
I
lpuper:St, Petersburg Timesl
I I
I Not required - i
I I
I Affected pnrtics I
! noti fied !
I I
I l
I Not rcqui red X I
I I
I J
Appropriation Code(s)
Attachments:
Subllli tted by: /
,'.J )i / I(
CIty Mi}nager "
315-96632-563800'535-000
315-96104-563700-539-000
Bid Tabulation & Summary
Construction Plans
0411'111h ";.I"
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L
1994 SANITARY & STORM SEWER RESTORATION CONTRACT - PART B (9J12L
. TABULATION OF BIDS FOR:
BID OPENING DATE: THURSDAY. MARCH 31. 1994
AWARD DATE:
WEEK OF MAY 2, 1994
ITEM MADSEN/BARR LANZO LINING INSITUFORM
NO. DESCRIPTION QTY, CORP. SYSTEMS, INC. SOUTHEAST, INC,
LONGWOOD, FL. POMPANO BEACH, FL. JACKSONVILLE, FL.
PART B - CURED-IN-PLACE PIPE RESTORATION ONLY
1 . RESTORE 10" 505 L.F. NO BID - PART 8 $ 46,50 $ 51.00
SANITARY SEWER
2. RESTORE 12" 1,000 L.F, $ 52,50 $ 54.00
SANITARY SEWER
3. RESTORE 15" 1,650 L.F, $ 61.00 $ 67.00
SANITARY SEWER
4. RESTORE 18" 1,180 L.F. $ 77,21 $ 78.00
SANIT ARY SEWER
5. RESTORE 24" 370 L.F. $ 104,00 $ 100.00
STORM SEWER
6. REMOVE HAMMER 5 EACH $ 500,00 $ 150.00
TAP
7. POINT REPAIR 5 EACH $ 1,200,00 $ 3,000.00
(0' TO 8')
8. POINT REPAIR 1 EACH $ 3,000,00 $ 15,000.00
(8,1' TO 12')
9. PREPARATION, 1 L.S, $ 500,00 $ 500.00
INSTALLATION
AND
MANAGEMENT OF
PROJECT SIGN(S)
BIDDER'S GRAND TOTAL - PART B $318,220.30 $350,595.00
BID SUMMARY
Bids Solicited - 3
Contractors Picking Up Plans and Specs. 3
Contractors Responding to Bid 3
94TA82.ARR
Fee Simple Deed
TIllS INDENTURE,
~o
Made
(Wherever used herein, the terms "Grantor" and "Grantee"
shall include the heirs, personal representatives,
successors and/or assigns of the respective parties hereto;
the use of the singular number shall include the plural, and
the plural the singular; the use of any gender shall include
all genders) ,
this ,$ day of !tA{{1 Ii
BETWEEN victor J. W. Dick and Elizabeth S. Dick, husband
of the County of Volusia and state of Florida, Grantor,
,5/~
, 1994,
and wife,
and
the city of Clearwater, Florida, a Florida municipal
corporation, whose mailing address is: City Attorney, P. o. Box
4748, Clearwater, Florida 34618-4748, of the County of Pinellas,
state of Florida, Grantee,
WITNESSETH, that said Grantor, for and in consideration
of the sum of $10.00, to him in hand paid, the receipt whereof is
hereby acknowledged, has granted, bargained, sold and transferred,
and by these presents does grant, bargain, sell and transfer unto
the said Grantee all of that certain parcel of land lying and being
in the County of Pinellas, and state of Florida, mare particularly
described as follows:
Those portions of Lots 1 and 2 of RAINBOW'S END SUBDIVISION,
lying Westerly of the East Right of Way line of Edgewater
Drive, also known as Alternate U. S. 19, according to the
map or plat thereof as recorded in Plat Book 9, Page 138 of
the Public Records of pinellas County, Florida.
Subject to rights of way and easements of record, if any.
Also:
All of the right, title and interest of the Grantors in and
to all submerged land that does or might lie Westerly of
said upland and a Westerly extension of the Northerly and
Southerly Boundaries of said Lots 1 and 2 of RAINBOW'S END
SUBDIVISION extended to an intersection with the Channel in
Clearwater Bay (st. Joseph's Sound), all in section 3,
Township 29 South, Range 15 East, LESS portions of both of
the above Tracts, if any, conveyed to the City of Clearwater
by deed recorded in o. R. Book 4007, Page 338 of the Public
Records of pinellas County, Florida. Grantor, as holder of
a reversionary interest created by such deed, does further
hereby quitclaim and release the city of Clearwater from the
use restriction contained therein, and that portion of the
reverter clause relating to the use ot the property.
r' ..lI", ,."}~," """.1. tv, .,,',1.. ", ~~" ,,:.~. :.,'-'t. -,..t.~~.... . ,ot'..:,', ,. "''I', ;I~~!,~. ,;>~,;.~.:. ~~;:' ~'" ~t'\': '. ;.;.::1~.' 4.. (~, ..f...~... '"..':':1 (
::;(0
TOGETHER with all the tenements, hereditaments and
appurtenances, with every privilege, right, title, interest and
estate, dower and right of dower, reversion, remainder and easement
thereto belonging or in anywise appertaining.
TO HAVE AND TO HOLD the same in fee simple forever.
IN WITNESS WHEREOF,
hand ;nd /jeal ~he_ d')1 and year
(!~ :I:~/C
WITNESS
~ 4d rt.. ~:i L, /7' (/ d~...::J
Witness Printed Signature
~~
l--;;J//e rBtift-
Witness Printed Signature
said Grantor has hereunto set his
first above written.
~~--
V ili or . . D '{ /
~. ~Jt
Dick
STATE OF FLORIDA )
COUNTY OF VOLUSIA )
BEFORE ME, the undersigned, personally appeared victor J. W.
Dick and Elizabeth S. Dick, husband and wife, who executed the
foregoing instrument and acknowledged the execution thereof to be
their free act and deed for the uses and purposes herein set forth,
and who are personally known to me, or who have produced
as identification.
WITNESS my hand and official seal this ~ day of
, 1994.
,
Notary Public ,-;- ~
Print/type name: JeanIe Idut. 1:'
.',,,.... Jc"~le sue
..-jI.'...' fJ1,t',~ IOI'IR K
t.:,' -.r.) MY COMMISSION' CC 192054
't.;;.... _ ,...Jl EXPIRES: May 10, 19ge
<f.itf.::~~:'" Bonded ThN Notary PIIllllo UnIlIMTTtm
FeeSimpl.ewb
Re. = ;)0
C I T Y 0 F C LEA R W ATE R
Interdepartment correspondence Sheet
TO:
Janis Przywara, Senior Legal Staff Assistant
Earl Barrett, Real Estate Services Manage~
FROM:
COPIES: Property file
SUBJECT: Background information re conveyance by Mr. and Mrs.
victor Dick
DATE: April 15, 1994
On December 13, 1993 the City Manager received a letter from victor
J. W. Dick of Ormond Beach, Florida, offering to convey to the city
his interest in certain submerged lands extending westerly from
Edgewater Drive into the waters of Clearwater Harbor. (See locator
map attached). On January 11, 1994 I received a memo from Bill
Baker asking that I contact Mr. Dick about conveying the interests
if it could be accomplished at reasonable administrative expense
and with no capital expenditure.
Because the Property Appraiser lists the City as owner of the
property Mr. and Mrs. Dick wished to convey, I searched Public
Records to determine what interests they might have in the
submerged lands. I found a Fee Simp le deed dated September 25,
1973 (O.R. Book 4082, Page 337) from Peter G. and Hazel E. Peifer
conveying title in these lands to Mr. an~ Mrs. Dick.
After telephone discussions with Mr. Dick, he agreed to execute a
deed to the city without additional consideration. I prepared a
Fee Simple deed that was approved by Al Galbraith 2-24-94. Mr. and
Mrs. Dick executed the deed on 3-29-94 and it was returned to me on
4-7-94.
The only cost to the City \oJill be recording fees of $10.50.
Recording the instrument should serve to perfect the chain of title
and further evidence the City's ownership.
Please present the deed to 'the city Commission on the City Attorney
consent agenda. Perhaps an acknowledgement to the grantors from
the Commission or management would be appropriate.
Please call me if you have any additional questions.
Q E :..... ~~ ': ,\, ;' .1'" ~"~"
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APR 1 8 1994
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Clearwater City Commission
Agenda Cover Memorandum
I tern #
Meeting Date:
-
d 1. 5/ d-
SUBJECT:
Infill Housing Program illoendment
RECOMMENDATION/MOTION:
Authorize a change in the program description for the Infill Housing Program to
waive the income eligibility criteria for up to four (4) active duty Police
Officers per year to participate in the program.
o and that the appropriate officials be authorized to execute same.
BACKGROUND:
On December 16, 1993 Community Development staff submitted a request to amend
the FY 1993-94 Community Development Block Grant Program Final Statement. One
of the items requested included establishing a police housing component in the
City's In-Fill Housing Program. The policy would allow police officers to
purchase homes in the In-Fill Target Area. The request for amendment was
postponed at the Managers request.
The proposed change in the program policy would waive the income eligibility
definition for up to four (4) active duty Clearwater Police Officers per year.
Presently the income is limited to all families with household income of less
that 120% of area median. This special exception will be applicable for only
four (4) police officers per year and would require no officer to live within
1,000 feet of another officer who participates in the program. Officers
participating in the In-Fill Housing Program will have to meet all other
program requirements.
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
~
Costs:
o
Total
Commission Action:
o Approved
o Approved w/condi t ions
o Denied
o Continued to:
N/A
N/A
N/A
N/A
o
Current fiscal Yr.
,
....\'
Advertisod:
Date:
Paper:
L'i!1 Not Requi red
Affected Partie,
D Noti fied
L'i!1 Not Requi red
Funding Source:
o Capital Imp.
o Operating
L'i!1 Other CDBG
Attachments:
Proposed InfilL Housing
Program Description
SUbm~tto7 /' / . ) ,
~>k c( il(o___l I { ( (. (.
Ci t/Ma~Oger'
Appropriation Code:
181-99474-582000-554-000
~. I d
~~ Printed on r~cyc c paper
~ "" . .I: , " ..;~' ",' . ~. ":";:::" , ,t .' !...~ I :... I: .., .... ~. ,~ ....': ' " - . .,'~' . ", '.~ I ~ "... _~ ~
CHALLENGE 2000 INITIATIVE - INFllL HOUSING PROGRAM
Description
The Challenge 2000 Initiative is a cooperative effort of the City of Clearwater, Clearwater
Neighborhood Housing Services, Incorporated (CNHS), and private lenders in the community, The
lenders have agreed to make loans on favorable terms when backed by a City guarantee to eligible first
time homeovmers for the construction of new houses. The guarantee pledges non tax revenues to
purchase the loan (principal and current interest) in the event that a loan becomes 90 days delinquent
within the first five years.
All persons seeking public assistance for housing construction are expected to use guaranteed private
Challenge funds to the maximum extent possible under these guidelines, Additional City funds are
available to subsidize new construction of homes for Qualified borrowers.
Persons seeking new housing under this program must receive initial approval to participate from
CNHS. Clients must then enter into an agreement with the City and CNHS, and pay a deposit of
$100.00. Upon completion of a series of home ownership and budgeting workshops, clients may
select a lot and house plan to fit their needs from those available to the Program.
A downpayment equal to 2 % of the guaranteed loan amount is required at loan closing. Most closing
costs may be financed.
Geooraphic Availability
Target Area North Greenwood Neighborhood only. Loans administered jointly by CNHS
and the Community Development Division.
Client Elioibilitv
Credit
Clients must have a 12 month history of good credit use, which shall mean:
1 ) No pending civil actions or new judgements;
2) Applicants with outstanding judgements must provide evidence of a
payment schedule accepted by the creditor;
3) All payments for rent, utilities, charge card obligations, and other regular
revolving or installment obligations shall have been made when due.
Income
Households with household income of 120% and below of median income, as
ii~:~;;':J,~ffitt:!&r@~ij:t~:i;lf9.m~~~I~j:~'i:~yllr.~l~!~:~~1il~~I~i~!~I~li'll~\'
Y~80
Assets
Households with assets in excess of $12,000.00, as defined in the Policy
Guidelines Section of this manual, are not eligible for assistance,
Property Elioibilitv
Loan to Value
Property owner must have adequate equity at completion to secure amount of
loan guaranteed at no more than an 90% loan to value ratio. Additional funds
in excess of this ratio are available as a City deferred payment loan, with total
encumbrance not to exceed the property value,
Value
Property value must not exceed current FHA 203(b) mortgage limit
($91,850,00 in 1993).
proposed policy changes are in shaded text.
Residence
Amount of Guarantee
Maximum
1 st MortOCloe Terms
2nd Mortoaoe Terms
City Grant
Costs and Fees
Application
Processing
Deposit
.~.' .t,.~,'!,._f.- ',. ,.... _" ;>.~~", oJ': \"j ", . :",' .... :.r: ~.'l; , ,...... . ......: k.~' '::''''''~''~'
Property to be constructed must be primary residence of borrower throughout
the loan term, unless borrower has secured the written consent of the
i\iiii'liiji~<<i;~~i~iir~~/l~frl~iWi~iglilllt~~~~i~~
Guarantee limited to an amount which can be amortized (paid off monthly) with
the requirement that no household spend more than 40% (may be increased
to 50% at the discretion of the Community Development Manager) of gross
income on scheduled long term debt (those debts with 10 or more regular
payments owing), which includes house payments (PIT!). Additional funds may
be made available through City deferred payment loan if required.
Loans are amortized over a maximum 25 year period with monthly payments.
The interest rate is fixed and discounted by the participating lenders below
market rate, with payments for principal, interest, taxes and insurance (PITI)
when combined with other scheduled long term debt, not to exceed 40% (may
be increased to 50% at the discretion of the Community Development
Manager) of the borrower's gross monthly household income.
City mortgage of up to $7,500, based on financial need of borrower, is
available in addition to City guarantee of 1 st mortgage. City mortgage is non-
amortizing (deferred), and forgivable at the rate of $1,000 per year beginning
upon the 6th year anniversary of the loan, and annually thereafter on the
anniversary date provided that the borrower has maintained the house as
his/her primary residence continuously, and has complied with all other
mortgage terms. Loan shall bear no interest unless property is sold or
transferred, or ceases to be the borrower's primary residence before the 5th
year anniversary date, or other default of mortgage terms, in which case the
loan shall be due in full with interest.
Approved borrowers may receive a grant of up to $1 ,000 (non repayable) from
the City to fund street-side landscaping and improvements, or to address
unusual site conditions, as necessary.
None
None
$100.00 payable to CNHS, Deposit is credited against downpayment, and
is refundable only in limited circumstances.
Downpayment $1,000.00 or 2 % or the guaranteed loan amount, whichever is greater,
Impact Fees Any required impact fees will be paid by the City, under the Affordable Housing
Grant Program,
Proposed policy changes are in shaded text.
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Clearwater City Commission
Agenda Cover Memorandum
Item #
Meeting Date:
~:;( r
.5/ C1-
SUBJECT:
Technical Corrections to Commission Agenda Items # 51 (a) and # 51 (b),
dated 12/3/92.
RECOMMENDATION/MOTION:
Rescind the authorization issued by Cor.wission Agenda Items # 51 (a) and # 51
(b) dated 12/3/92 and authorize the expenditure of local funds from account
684-07200-530300-554-000 to correct construction problems for Community
Development Block Grant (CDBG) funded rehabilitation loans identified by Camp,
Dresser, and McKee as deficient.
[] and that the appropriate officials be authorized to execute same.
BACKGROUND:
On December 3, 1992 the City Commissi.on acted on agenda item # 51 (a)
authorizing the expenditure of $100,000 of CDBG monies to correct construction
problems in CDBG funded property rehabilitation projects. At that same
meeting, the City Commission acted on agenda item # 51 (b) authorizing the
expenditure of $30,000 of CDBG monies to correct CDBG funded property
rehabilitation projects for three (3) families, the Watson's, Shuman's, and
Elliott's. The agenda cover memoranda for both resolutions listed an incorrect
appropriation code.
On July 13, 1993 the City Comnlission acted on a request from the Planning and
Development Department (PLD # 1) and authorized the Community Development
Division to begin operating approved housing programs and authorized revisions
to the Housing Programs and Policies Manual. The background section of the
agenda cover memorandum notified the City Commission that CDBG monies could not
be used for the expenditures authorized by Commission action on agenda items #
51 (a) and 51 (b).
All funds expended or encumbered for the construction corrections have come
from a local funds account # 684-07200-530300-554-000. Local funds as defined
by HUD are any monies not directly from a federal funding program.
Reviewed by:
Legal N/A
Budget N/A
Purchasing N/A
Risk Mgmt. N/A
CIS N/A
ACM
Other
COltl:
$ 58,808,46
Total
Commiuion Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
$ 15.043.50
Current Fiscnl Yr,
I I
SUbmitte~~I.' :' , ) .
~Y't'/ Jf/(..
. .(.~ :.. I.. Ie . ( ,--
C ty Mannger
Advertised:
Date:
.,~ Paper:
~ Not Requi red
A ffected partie.
o Notified
~ Not Requi red
Funding Source:
o Cap; tal Imp,
o Opcrat ing
~ Other Local Funds
A ttachmentl:
Disposition Memorandum
o None
A/Jpropriatioll Coda:
684-07200-530300-554-000
.~
~~ Printed on recycled pnper
~' .'. .". /'.......: ~~ '. ~:,~. 'P.......... "', .,.~.,... ':-.' "':. .....;,.' .;'.......... :..--: ",f"~' :: Ij. ~'.'. ., <'
CITY OF CLEARWATER
Interdepartmental Correspondence
TO:
Alan Ferri, Community Development Manager
Michael Holmes, Asst. Community Development Manager
~a
FROM:
SUBJECT:
DATE:
Dixie Walker-Duncan, Rehabilitation Specialist
Disposition of "CDM" Funds
March 16, 1994
Page 1 of 2
On December 3, 1992 agenda items 51(a) and 51(b) were approved by the City Commission to
set aside funds to pay for remedial repair work on previously funded rehabilitation projects. The
City Commission funded escrow account 684-07200-530300-554-000 with $130,000.00 for these
repairs.
The following cases were assessed for remedial repairs. After the July 17, 1993 commission
meeting the Director of Planning and Development released the funding to complete projects
addressed by Agenda item SICa), commonly known as the CDM cases. Several payments have
not been disbursed; An astrict indicates these cases with a footnote of explanation. One new
complaint case has been received, Eddie and Eva Harris. I will set an appointment with the
original contractor to review repair of this defective work next week.
Agenda Item 51(a) - CDM Cases Amount Disbursed:
1. Eularia Crosby: Work completed. Total Expenditure
2. Alma Ramsey:
Work completed. Total Expenditure
, . $
. . $
500.00
575.00
$ 0.00
$ 0.00
3. Dorothy Vonderau: Work completed. Total Expenditure
4. Goldie Nelson: Work completed. Total Expenditure . . .
5. Bonnie Frayne: No corrective work was performed. Total Expenditure ,.... $ 0.00
6. Arlene Peterson: Work Completed. Total Expenditure ......
$ 2,190.00
$ 1,395.00
$ 3,130.00
$ 32.50
7. Rob and Lisa Carelli: Work Completed. Total Expenditure ...
8. Corrine Woodard: Work Completed. Total Expenditure, . . . . .
9. Emma Logan: Work Completed. Total Expenditure . . . . . . . ,
10, Benjamin and Faye Figueroa: Work Completed. Total Expenditure ....... $ 0.00
11. Annie p, Christopher: Work Completed. Total Expenditure . . , . . . . .. $ 5,500.00
14, Barbara Barber: Work Completed. Total Expenditure .
$ 7,212.00
$ 1,050.00
$ 1,647.00
12, Giselle Absy: Work Completed. Total Expenditure
13. Rosa Murray: Work Completed. Total Expenditure
TOTAL DISBURSEMENTS TO DATE FOR CD1\-1 CASES: . . . . . . . . . . $ 23,231.50
, ,." ':.' ','.', .', ~ ~ .~. 'f,',,', "', A .; '~",.:. ..', k~' ~"'.. ."i .,,:.... ... . '.:.' ~ ~". ~..,~.,"
Disposition of "CDM" Funds
Page 2 of 2
March 16, 1994
d~
Agenda Item 51(a) - CDM Cases Amount To Be Disbursed:
1. Corrine Woodard: Hagie Enterprises for window replacement. . . . . . . . . . $ 210.00
2. Emma Logan: Attic Insulation .. . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 50.00
3. Giselle Absy: Drywood Termite Treatment .."...,.........,... $ 400.00
4. Burnice Hill: Work in progress, Total Expenditure . . , . . . . , . . . . . .. $ 2,309.00
TOTAL AMOUNT TO BE DISBURSED FOR CDM CASES: . . . .
$ 2.969.00
TOTAL PLANNED DISBURSEMENTS FOR CDM CASES - 51(a) ..... $ 26.200.50
Agenda Item 51(b) Addressing Watson, Shuman and Elliott Cases:
1. Watson/Catarelli Contract: Work Completed. Total Expenditure. . . . . .. $ 4,753.52
2. Watson/Charger Enterprises: Payment for work completed when contract
was terminated in 1991. Total Expenditure ........ $ 5,600.00
3. Shuman: Work Completed. Total Expenditure . . . . . . . . . . . . . . . . . . $ 20,061.94
TOTAL AMOUNT DISBURSED FOR AGENDA ITEM 51(h) . . . . . . . .. $ 30.415.46
Agenda Item 51(b) Amount To Be Disbursed (Addressing Watson, Shuman and Elliott
Cases):
4. Elliott: Tub alcove was previously approved and accepted by home owners.
However, home owner is unhappy with finished product and it does not meet
the workmanship quality the Division holds as a standard. Charger Enter-
prises, Inc. will correct the wall tile in the tub alcove and the City of Clearwater will
reimburse half of the expenditure of $385.00.
TOTAL AMOUNT TO BE DISBURSED FOR AGENDA ITEM SI(b) . . .. $ 192.50
TOTAL PLANNED DISBURSEMENTS FOR AGENDA ITEM SHb) .... $ 30.607.96
TOTAL PLANNED EXPENDITURES FOR AGENDA ITEM 51(a) ..... $ 26,200.50
TOTAL PLANNED EXl)ENDITURES FOR AGENDA ITEM 51(b) ...... 30.607.96
TOTAL PLANNED EXPENDITURES FROM AGENDA ITEM 51 FUNDS $ 56,808.46
L:\DATA\CDO\DWD\CDr...1UPDAT,316
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Clearwater City Commission
Agenda Cover Memorandum
Item #
Meeting Date:
;;)3.
s/~
,
SUBJECT:
JOINT PROJECT AGREEMENT WITH THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
TO INSTALL NATURAL GAS MAINS DURING THE WIDENING PROJECT OF STATE ROAD 52 FROM
HICKS ROAD TO MOON LAKE ROAD
RECOMMENDATION/MOTION:
Approve a Joint Project Agreement with the State of Florida Department of
Transportation to install natural gas mains during the widening project of
State Road 52 from Hicks Road to Moon Lake Road at an estimated cost of
$268,431.81 and adopt Resolution 94-32
~ and that the appropriate officiats be authorized to execute same.
B1\CKGROUND:
The State of Florida Department of Transportation is developing a project to
widen state Road 52 from Hicks Road to Moon Lake Road. This Joint Project
Agreement (JPA) will provide for the installation of gas mains by the state's
general contractor for the project which is projected to begin this Fall.
Having the general contractor install the gas mains will allow for this work to
be done in a timely manner and relieves the Clearwater Gas System from any
penalty payments because of delays to the project. All restoration costs are
also saved as the general contractor is responsible for these costs under this
agreement.
This JPA provides for labor only at an estimated cost to the Clearwater Gas
System of $268,431.81. The gas materials for this project will be provided by
the Clearwater Gas System from existing inventory and will include 16,300 feet
of 6" PE gas main, 563 feet of 2" PE gas main, 1,406 feet of steel casing pipe
and various other gas fittings. These materials will be issued from the
appropriate inventory codes and charged to the Capital Improvement Project,
315-96360-563300-532-000, Pasco Expansion. The estimated cost of these
materials is $104,000 and has been previously approved.
The available balance of $3,897,372 as of April 4, 1994, in Capital Improvement
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
IJl.I)-
C;;;-'
N/A
N7A
N A tJ,;,n
, ,,~ )
, "
Originating Dept: ~m _ ~
Clearwater Gas syste~
Costs: $ 268,431.81 Estimated
Total
User Dcpt:
Clearwater Gas System
$ 268,431,81 Estimated
Current Fiscal Yr,
commission Action:
o Approved
o Approved w/condi t ions
o Deni ed
o Continued to:
sWn. i t~ b~/. / 0 '
\e>f:~ ellC-. , j I L.L<-cj
Cit~ ~anager i
Advertised:
Date:
Paper:
181 Not Requ ired
Affected Parties
o Notified
r8I Not Requi red
Funding Source:
o Cilpital Imp.
o Operilt i n9
o Other
Attachments:
Joint Project Agreement
Resolution 94-32
Location Mop
Appr'opr i at i on Code:
315-96360-563300-532-000
315-96360-563800-532-000
o None
~ Printed on recycled paper
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Project, 315-96360-563800-532-000, Pasco Expansion, is sufficient to provide
funds for this project.
Approval of this JPA will allow engineering and planning work for this gas main
installation to be incorporated into the DOT project. This JPA will allow
Clearwater Gas System to back out of this agreement prior to construction of
the project in the event that the franchise and interlocal agreements are not
secured from Pasco County prior to the Project commencing. However, once the
Project begins, it is estimated that this roadway section will be closed for
V any construction work for approximately two (2) years~.jince this is our main
line route to the Florida Gas Transmission Phase III Gate station which will
provide supply gas at the north end of the Pasco Expansion Area, it is critical
that we reserve a right to install our facilities in this roadway during the
current construction project.
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710-010-84
(5/92) .
Form: OGC - 0009
(5/92)
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
JOINT PROJECT AGREEMENT
UTILITY INSTALLATION BY HIGHWAY CONTRACTOR
(Private utility)
WPI# PROJECT#
7113952 14120-3524
STATE RD.
52
COUNTY
PASCO
PARCEL
1
FAP#
N/A
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- --
THIS AGREEMENT, made and entered into this day of
, 19 I by and between the STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION, hereinafter referred to as the
DEPARTMENT, and Clearwater Gas System , a corporation organized
and existing under the laws of Floridq, with its principal place of
business in the city of Clearwater, County of Pinellas, state of
Florida, hereinafter called the COMPANY.
WITNESSETH:
WHEREAS, the DEPARTMENT is constructing, reconstructing or
otherwise changing a portion of the State Highway System designated
by the DEPARTMENT as State Project No. 14120-3521, Road No. 52
between Hicks and Moon Lake which shall call for the adjustment,
relocation and/or installation of COMPANY facilities along, over
and/or under said highway; and
WHEREAS, the plans for the said construction, reconstruction
or other changes to be made, as above described, have been reviewed
by the DEPARTMENT and the COMPANY, said above described utility
relocation hereinafter designated as "utility Work"; and
WHEREAS, the term "Cost of utility Work" shall include the
entire amount paid by the COMPANY properly attributable to such
work; and
WHEREAS, the COMPANY has expressed its desire to assume all
costs incurred by this "utility Work" and has requested the
DEPARTMENT to include in said Project certain plans and
specifications to meet the COMPANY'S needs; and
WHEREAS, the DEPARTMENT and the COMPANY have determined that
it would be to the best interest of the general public and to the
economic advantage of both parties to enter into a JOINT PROJECT
AGREEMENT providing for such work; and
Page 1 of 7
2. The COMPANY will prepare, at its expense, the design and
plans for all of the COMPANY'S necessary "utility Work" specified
above, and will furnish to the DEPARTMENT no later than March 15,
1994, complete original plans on standard size sheets (24" X 36"),
all suitable for reproduction by the DEPARTMENT, together with a
complete set of specifications covering all construction
requirements for the "utility Work". Final "utility Work" plans
shall be complete in every detail and will include a "Summary of
Quantities" sheet. It will be the responsibility of the COMPANY to
coordinate the development of the "utility Work" plans with the
DEPARTMENT'S highway plans. The DEPARTMENT, upon request by the
COMPANY, will furnish all available highway information required by
the COMPANY for the development of the "utility Work" plans; and
the DEPARTMENT shall cooperate fully with the COMPANY to this end.
3. All of the work on the JOINT PROJECT is to be done
according to the plans and specifications of the DEPARTMENT which
plans and specifications are, by reference hereto, made a part
hereof. The COMPANY will be responsible for verifying the accuracy
of the DEPARTMENT'S underground survey information, and will also
be responsible for any changes to the COMPANY'S plans made
necessary by errors or omissions in the DEPARTMENT'S survey
information as furnished to the COMPANY. All errors, omissions, or
changes in the design of the COMPANY'S "utility "lork" will be the
sole responsibility of the COMPANY. In any conflict between
COMPANY and DEPARTMENT specifications, the DEPARTMENT'S
specifications will govern.
NOW, THEREFORE, in consideration of the mutual covenants
hereinafter contained, it is agreed by the parties as follows:
1. The DEPARTMENT and the COMPANY shall participate in a
JOINT PROJECT, the scope of which will cover only COMPANY utility
facility within the limits of the project as included in the plans
and estimate of the highway contract, more specifically described
as 14120-6525. The estimated cost of said project is $268,431.81
including allowances; and the method of payment is
specified in Exhibit "A" attached hereto and made a part hereof.
4. The COMPANY, at its expense, will furnish all engineering
inspection, testing and monitoring of the "utility Work", and will
also furnish the DEPARTMENT'S engineer with progress reports for
diary records, approved quantities and amounts for weekly, monthly
and final estimates. All field survey control for the "utility
Work" will be furnished by the COMPANY under the supervision of the
DEPARTMENT'S engineer. The coordination of the COMPANY'S "utility
Work" with that of the highway contractor and other util i ties
and/or their contractors will be the responsibility of the
DEPARTMENT, and the COMPANY shall cooperate fully in this matter.
2 OF 7
All information required for Changes or Supplemental Agreements
pertaining to the COMPANY'S '~utility Work" shall be promptly
furnished to the DEPARTMENT by the COMPANY upon the request of the
Department.
5. The DEPARTMENT will provide the necessary engineering
supervision to assure construction is in compliance with the plans
and specifications hereinabove referred to, and shall receive all
bids for and let all contracts for said "utility Work" all at the
sole expense of the COMPANY. All bids for said "utility Work"
shall be taken into consideration in the award of bid on the
Highway 00b and the COMPANY shall have the right to reject any and
all bids on the "utility Work" if said bids exceed the COMPANY'S
estimated cost by more than ten percent (10%). In the event of
rejection of bids for the "utility iV'ork", the highway contract
documents will be so amended prior to award and the COMPANY will,
at its expense, arrange for the prompt construction of the "utility
Work", and will cooperate with the DEPARTMEN'T' S contractor to
schedule the sequence of their work so as not to unn~cessarily
delay the work of the DEPARTMENT'S contractor, defend any legal
claims of the DEPARTMENT'S contractor due to delays caused by the
permittee's failure to comply with their relocation schedule, and
shall comply with all provision of the law and Rule 14-46, Florida
Adnti~istrati ve Code. The COMPANY shall not be responsible for
delays beyond its normal control~
6. All adjustments, relocations, repairs and incidentals
required to be performed to the existing COMPANY utilities within
this proj ect, not included in this contract, will be the sole
responsibility of the COMPANY, and will be handled under a separate
agreement and utility relocation schedule. All such work is to be
coordinated with the construction of this project and in a manner
that will not cause delay to the highway contractor.
7. All services and work under the construction contract
shall be performed to the satisfaction of the DISTRICT DIRECTOR OF
OPERATIONS, and he shall decide all questions, difficulties and
disputes of whatever nature, which may arise under or by reason of
such contract for "utility Work"; the prosecution and fulfillment
of the services thereunder, and the character, quality, amount and
value thereof; and his decision upon all claims, questions and
disputes thereunder shall be final and conclusive upon the parties
hereto.
8. The COMPANY agrees that it will, at least thirty (30)
days prior to the DEPARTMENT'S advertising the project for bid,
furnish the DEPARTMENT an advance deposit estimate of $ 268,431.81
for full payment of proj ect cost for proj ect 14120--6525
Said deposit estimate should be the total estimate project cost
plus allowances (5% Mobilization, 2 1/2 Maintenance of Traffic, 10%
Continqency, and 2% CEA).
3 OF 7
If the accepted bid amount plus allowances is in excess of the
deposit amount, the COMPANY will provide an additional deposit
within fourteen (14) calendar days or prior to posting the bid,
whichever is earlier, so that the total deposit is equal to the bid
amount plus allowances. The DEPARTMENT may utilize this deposit
for payment of the project (14120-6525 ). Both
parties further agree that in the event final billing pursuant to
the terms of this agreement is less than the advance deposit, a
refund of an excess will be made by the DEPARTMENT to the COMPANY;
and that in the event said final billing is greater than the
advance deposit, the COMPANY will pay the additional amount within
40 days from the date of the invoice.
The payment of funds as required above will be made as follows
(choose one):
Directly to the DEPARTMENT for deposit into -the state
Transportation Trust Fund.
x Deposit as provided in the attached Memorandum of
Agreement (Exhibit A) between COMPANY, DEPARTMENT and the
Florida Department of Insurance, Division of Treasury.
9. Upon completion and acceptance of the work, the COMPANY
shall own, control, maintain, and be responsible for all COMPANY
utility facilities involved, according to the terms of the utility
permit. The COMPANY further agrees that it will maintain and keep
in repair, or cause to be maintained and kept in repair, all of
such constructed facilities or utilities within the right of way of
said state Road, to comply with all provisions of law and of the
DEPARTMENT's regulations pertaining thereto.
10. The COMPANY covenants and agrees that should the
DEPARTMENT allow the COMPANY to place out of service rather than
remove the utility facilities presently in existence, the COMPANY
agrees that it will indemnify and hold harmless the DEPARTMENT and
all of the DEPARTMENT'S officers, agents and employees from any
claim, loss damage, costs, charge or expense which may arise as a
result of the placing out of service the utility facilities
including, but not limited to causes arising out of any future
removal of the said utility facilities by the COMPANY or entity
other than the COMPANY. The COMPANY also agrees to adhere to all
applicable required Federal, state and local laws, regulations, or
authorities.
11. The COMPANY covenants and agrees that it shall, to the
extent permitted by law, defend, save and hold harmless the
DEPARTMENT from any and all legal actions, claims or demands by any
person or legal entity against the DEPARTMENT arising out of the
participation in this Agreement by the COMPANY or use by the
COMPANY of the completed "utility Work".
4 OF 7
1 ; ~ . . ~", " ' "' ~i' , ' .. ~/ . ." ' ~ I.'..' . . l.... ". ,'~ . . ,'l. ',,' . ....... ' ~' ~.. '/' " '. ',; . 1: . . ,'.....!\.. ';-
12. Upon final payment to the contractor for the entire
project, the DEPARTMENT shall, within one hundred eighty (180) days
furnish the COMPANY with two (2) copies of its final and complete
billing of all cost incurred in connection with the work performed
hereunder, such statement to follow as closely as possible the
order of the items contained in the jOb estimate. The final
billing show the description and site of the project; the date on
which the first work was performed or the date on which the
earliest item of billed expense was incurred; the date on which the
last work was performed or the last item of billed expense was
incurred; and the location where the records and accounts billed
can be audited. All cost records and accounts shall be subject to
audit by a representative of the COMPANY within three (3) years
after final billing by the DEPARTMENT to the COMPANY. In the event
final cost is less than the advance payment, the DEPARTMENT will
refund the balance to the COMPANY. If the final cost exceeds the
advance payment the COMPANY will be invoiced for the balance. Upon
receipt of the final invoice, the COMPANY agrees to reimburse the-
DEPARTMENT in the amount of such actual cost within forty (40)
days. The COMPANY shall pay an additional charge of 1% per month
on any invoice not paid within the time specified in the preceding
sentence until the invoice is paid.
13. The COMPANY shall pay the DEPARTMENT'S reasonable
attorneys' fees and court costs if the DEPARTMENT prevails in
litigation for the enforcement of the provisions of paragraphs 1,
8 and 12 of this Agreement.
14. This document incorporates and includes all prior
negotiations, correspondence, conversations, agreements, or
understandings applicable to the matters contained herein, and the
parties agree that there are no commitments, agreements or
understandings concerning the subject matter of this Agreement that
are not contained in this document. Accordingly, it is agreed that
no deviation from the terms hereof shall be predicated upon any
prior representation or agreements whether oral or written. It is
further agreed that no modification, amendment or alteration in the
terms or conditions contained herein shall be effective unless
contained in a written document executed with the same formality
and of equal dignity herewith.
15. This Agreement shall be governed, interpreted and
construed according to the laws of the state of Florida.
16. If any part of this Agreement shall be determined to be
invalid or unenforceable by a court of competent jurisdiction, or
by any other legally constituted body having the jurisdiction to
make such determination, the remainder of this Agreement shall
remain in full force and effect provided that the part of the
Agreement thus invalidated or declared unenforceable is not
material to the intended operation of this Agreement.
5 OF 7
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IN WITNESS WHEREOF, the parties hereto have caused these
presents to be executed by their duly authorized officers, and
their officials seals hereto affixed, the day and year first above
written. .
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
COMPANY OF
, FLORIDA
BY:
SEAL
(Title:
)
ATTEST:
(Title:
)
-----...---------....------------------. -----------------------
____________________________________----A. _1.._____________________
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
BY:
(Title:
)
(Title:
)
----------------------------------------------------------------
----------------------------------------------------------------
FOR DEPARTMENT USE ONLY
Approved as to form and Legality
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
BY:
APPROVED BY:
Attorney
Dist. utility Eng.
6 OF7
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, CITY SIGNATURE PAGE - J~i~t' Project Agreement between the State of Florid~ [)~p~tcigJit', of
Transportation and the City of Clearwater - Project #14120-3524/3521 (State Road 52). ::('"..' ..
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PAGE 1 OF 2
EXHIBIT "A"
MEMORANDUM OF AGREEMENT
THIS AGREEMENT, made and entered into this , day of
19
y, by and between the State of Florida, Department of
Transportation, hereinafter referred to as "DOTII and the State of
Florida, Department of Insurance, Division of Treasury, hereinafter
referred to as IITreasury" and Clearwater Gas System , hereinafter
referred to as the IIparticipant".
hTHEREPo.S ,
proj ect.:
II DOT II
WITNESSETH
is currently constructing the following
State Project
F.A.P. No.
W.P.I. No.
County
No.: 14120-3524
t::jA.
7113952
Pasco
hereinafter referred to as the "Project".
NREREPo.S I DOT and the Participant
Participation Agreement dated
agreed to perform certain work
conjunction with the Project.
entered into a Joint
,19 wherein DOT
on behalf of the Participant in
i\-:-~3REAS, the parties to this AGREEI-1ENT mutually agreed that it
would be in the best interest of the DOT and the Participant if an
escrow account were established to provide funds for the additional
work pe~fo~med on the Project on behalf of the ~a~ticipant by DOT.
!~Oi1 TEE~E?O~:::, in conside~atic:1
covenants contained herein the parties
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1. ~_Tl initial ceocsit in the a:7.c'~::'c c:. S 268,431.81
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an esc~cw account. Said escrow acco~n~ ~ill ~s opened by DOT on
behalf of the ?a~ticipant in t~e name of tne ?lc~~da Deoartment of
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Treas'..::ry, cureau of CoIl at era 1 Sec',.j,~ i ~ ies UpC:1 receip-c or thi s
Memo~a~d~~ of Agreernenc. Such accou~"C will be c=enea and shall be
cee~ed a~ asset of DOT.
2, O~her deposits will be mace cnly by :~e ?articipant as
::ecessa:ry to cover t};e cost or tr..e Clearwater Gas SysteJr.ork prior to
the execu'cion of any Supplemental Agree~ents,
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PAGE 2 OF 2
3. All deposits shall be made payable to the Deoartment of
Insurance , Revenue Processing and mailed to the DOT Office of
Comptroller for appropriate processing at the following' address:
Florida Department of Transportation
Office of Comptroller (M.S. 42)
605 Suwannee Street
Tallahassee, Florida 32399-0450
ATTN: JPA Coordinator
A copy of this Agreement shall accompany the deposits.
4. The DOT's Comptroller and/or his designees shall be the.
sole signatories on the escrow account with Department of Insurance
and shall have sole authority to authorize withdrawals from said
account.
5. Unless instructed otherwise by the parties hereto, all
interest accumulated in the escrow account shall remain in the
account for the purposes of the project as defined in the JPA.
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6. The Treasurer agrees to provide written confirmation of
receipt of funds to the DOT.
7. The Treasurer's Office further agrees to provide periodic
reports to the DOT.
STATE OF FLORIDA
DEPA-i:(TI-1ENT OF TRJLl\lSPORTATION
CO!JiPTROLLER
STATE OF FLORIDA
DEPJl..RTlJiENT OF INSU~ZlJ\lCE
DIVISION OF T~2.~SLSY
?]L~TI C I ?~.NT
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CITY SIGNATURE' PAGE - Joint Project Agreement between the State of Florida Department of
Transportation and the City of Clearwater - Project #14120-3524/3521 (State Road 52).
Countersigned:
CITY OF CLEARWATER, FLORIDA
Rita Garvey
Mayor-Commissioner
Elizabeth M. Deptula
. Ci ty Manager
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City Attorney
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Clearwater Gas System
400 N. Myrtle Avenue
Clearwater, FL 34615
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RESOLUTION NO.
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA, AUTHORIZING THE EXECUTION OF A JOINT
PROJECT AGREEMENT BETWEEN THE CITY OF
CLEARWATER AND THE STATE OF FLORIDA DEPARTMENT
OF TRANSPORTATION FOR THE RELOCATION AND/OR
INSTALLATION OF NATURAL GAS MAINS DURING THE
STATE ROAD 52 WIDENING PROJECT, AND
AUTHORIZING THE PLACING OF FUNDS WITH THE
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FOR THE COMPLETION OF THE UTILITY
INSTALLATION; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the State of Florida Department of Transportation
(Department) is widening State Road 52 between Hicks and Moon Lake,
which calls for the relocation or installation of new city gas
facilities over and/or under said highway; and
WHEREAS, the City requires additional gas capacity in certain
locations within the construction limits of this project; and
WHEREAS, the City authorized the preparation of plans and
specifications for such work, and the plans and specifications have
been prepared and approved by the Clearwater Gas System; and
WHEREAS, an agreement to provide for such work in conjunction
with the road reconstruction work has been prepared, and a copy of
the agreement is attached hereto; now, therefore,
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The Joint Project Agreement between the City and
the Department for relocation and/or installation of city natural
gas mains designated as Utility Job 6524, Section 14120, Parcell,
R/W Job N/A, a copy of which is attached hereto as Exhibit A, is
hereby approved and authorized for execution by the City officials.
Section 2~ The city shall assume all costs incurred for such
work, which costs are estimated to be $268,431.81. The estimated
costs of such work shall be paid in advance to the State of Florida
Department of Transportation in accordance with the Joint Project
Agreement.
Section 3. This resolution shall take effect immediately upon
adoption.
PASSED AND ADOPTED this
day of
, 1994.
Attest:
cynthia E. Goudeau
City Clerk
Rita Garvey
Mayor-commissioner
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WoPJa NOo
7115952
LOCATION OF PROJECT
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Clearwater City Commission
Agenda Cover Memorandum
Item #
Meet i ng Date:
~L(.
5/;;-
SUBJECT: FLORIDA MUNICIPAL NATURAL GAS ASSOCIATION MUTUAL AID AGREEMENT AND
RESOLUTION 94- 35
RECOMMENDATION/MOTION: Adopt Resolution 94- 35 to enable Clearwater Gas System (CGS), a
Department of the City of Clearwater, to enter into a Mutual Aid Agreement with the Florida
Municipal Natural Gas Association (FMNGA)
~ and that the appropriate officials be authorized to execute same.
BACKGROUND: The FMNGA is an association of municipally-owned natural gas utilities, authorities,
and districts in Florida with the objective of joint representation of municipal interests in industry,
legislative, regulatory, pipeline and safety issues, FMNGA is currently active in representing our
interests in such issues as:
The Florida Gas Transmission (FGT) Phase III Pipeline extension which now is in the
construction stage,
The Federal Energy Regulatory Commission (FERC) Order 636 and end-use curtailment issues,
and
The Mutual Aid Assistance Safety Program,
The FMNGA membership consists of 13 municipally-owned gas systems, 3 public gas authorities,
and 2 gas districts within the State of Florida. FMNGA is forming a mutual aid assistance program
similar to the private investor-owned mutual aid program.
We feel this approach will benefit publicly owned systems as most do not have the personnel needed
to respond in a timely manner to a major disaster like Hurricane Andrew. When Hurricane Andrew
hit south Florida, the Local Distribution Company (LDC) City Gas moved their Rockledge Division
employees from central Florida into south Florida in order to cope with over 1,000 gas breaks that
occurred in their gas area.
Rcvi~ed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
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Originnting Dcpt:
Clearwoter Gas System
Costs: S N/A
Total
Commission Action:
o Approved
o Approved w/conditions
o Denied
o Cent; nued to:
User Dcpt:
$ N/A
Current Fiscal Yr.
r( t.
Advert i sed:
Dnte:
Poper:
t?) Not Requi red
Affected Pnrties
o t-lot i fied
t?) Not Requi red
Fln:fing Source:
o Capi ta lImp,
o Operat ing
o Other
Attnch~ts:
Mutual ~id A~r~em~nt,
ResolutIon ~4-3S
E xh i bit A
Subm~- t~bY:[1 p' .
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City Ma ag r :
Approprintion Code:
o None
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This agreement sets up a voluntary assistance program by which a publicly owned utility can help
provide trained employees, equipment, supplies and materials to a damaged gas utility. This
agreement does not obligate CGS to provid c assistance.
If Clearwater decides to send help to a damaged publicly owned utility, then the Agreement outlines
the procedures for requesting assistance. The supervisory control of CGS employees remains with
Clearwater. The responsibility of providing food, lodging and communications for the employees of
the assisting utility rests with the damaged utility. This program also requires the damaged utility to
reimburse expenses incurred by the assisting utility for all employees, equipment and material used
to assist the damaged utility.
Each participating utility has to authorize representatives, whose responsibility will be to request or
offer assistance for their gas systems. Included in Exhibit" A" is the appointment of the Managing
Director of CGS, Chuck Warrington, Assistant Director of CGS/Administration, Terry Neenan and/or
Manager of Operations, Jim Lewin.
We are confident that the advantages of entering into this Mutual Aid Agreement will benefit the
City of Clearwater should we ever experience a natural disaster or other emergency necessitating
outside assistance and will provide the framework for enabling our assistance if another publicly
owned system needs our help.
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RESOLUTION NO. 94-35
A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA,
APPROVING THE FLORIDA MUNICIPAL NATURAL GAS ASSOCIATION
(FMNGA) MUTUAL AID AGREEMENT AND AUTHORIZING THE MAYOR
TO EXECUTE SAID AGREEMENT; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Florida Municipal Natural Gas Association Mutual Aid Program
is established to provide a method whereby gas utilities sustaining physical
damage from natura 1 disasters or other emergenci es cou 1 d obta in emergency
assistance in the form of personnel, equipment and materials and other necessary
associated services from other gas utilities; and
WHEREAS, the Florida Municipal Natural Gas Association Mutual Aid Agreement
provides that any participating utility which executes the mutual aid agreement
and sustains physical damage to its gas system due to a natural disaster or other
emergencies can seek assistance pursuant to said agreement; now, therefore,
(
,~.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The Mutual Aid Agreement between the City of Clearwater and the
Florida Municipal Natural Gas Association (FMNGA), attached hereto as Exhibit A,
is approved, and the Mayor is authorized to execute said agreement.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this
day of
, 1994.
Attest:
Cynthia E. Goudeau
City Clerk
Rita Garvey
Mayor-Commissioner
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Rev. 11/2/93
FLORIDA MUNICIPAL NATURAL GAS
ASSOCIATION
MUTUAL AID AGREEMENT
ARTICLE L. PURPOSE
The Florida Municipal Natural Gas Association Mutual Aid
Program is established to provide a method whereby gas utilities
sustaining physical damage from na~ural disasters or other
emergencies 1 could obtain emergency assistance, in the form or
personnel, equipment, and materials and other associated ser7ices
necessary, from other gas utilities. The purpose of this
Agreement is to formally document such program.
ARTICLE II. DEFLNITIONS
A..
AGREEMENT
The Florida Municipal Natural Gas
Association Mutual Aid Agreement. The Original Agreement and all
signatory pages shall be kept at the office of the Sec~etary of
the Florida Municipal Natural Gas Association.
B.
PARTICIPATING UTILITY
Any gas utility which
executes this Mutual Aid Agreement.
C _ DAMAGED UTILITY - Any participating utility which
sustains phys ical damage to its gas system due to a natural
Q
EXHIBIT A
ending upon the return of all personnel of the
assisting
, .
disaster or other emergencies, and seeks assistance pursuant to
this Agreement.
D. ASSISTING UTILITY - Any participating utili ty which
agrees to provide assistance to a damaged utility pursuant to
this .l\greement.
E.
AUTHORIZED REPRESENTATIVE
An employee of a
participating utili ty authorized by that utility to request or
off er ass istance under the terms of this agreement. (A list of
the authorized representatives for each participating utility
shall be attached to this Agreement as Appendix A.)
F.. PERIOD OF ASSISTANCE - The period of time begining
'.
with the departure of any personnel of the assisting utility from
the time assistance is requested and mobilization begins, and
utility, to their residence or place of work, whichever is first
to occur. This shall, also,
include reasonable costs for
preparation, mobilization and demobilization. The period of
assistance shall not include, however, any portion of the trip to
the damaged utility or the return trip from the damaged utility
during which the personnel of the assisting utility are engaged
in a course of conduct not reasonably necessary to their saf e
arrival at or return from the damaged utility.
G. WORK OR WORK-RELATED PERIOD - Any period of time in
which either the personnel or equipment of the assisting utility
are being used by the damaged utility to provide assistance.
Specifically included within such period of time are rest breaks
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( 2 )
identified
in Appendix A,
shall
contact
the authorized
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when the personnel of the assisting utility will return to active
work within a reasonable time. Also, included is mutually agreed
to rotation of personnel and equipment, to be decided by the
representative of the damaged utility and the persons designated
as supervisory personnel of the assisting utilities.
ARTICLE III. PROCEDURE
In the event that a particular utility becomes a damaged utility,
the following procedure shall be followed:
A. The authorized representative of the damaged utility, as
representative of one or more of the participating utilities and
provide them with the following information:
1. a general description of the damage sustained;
2. the part of the gas system for which assistance is
needed, e.g., transmission or distribution;
3. the amount and type of personnel, equipment,
materials and supplies needed and a reasonable
estimate of the length of time they will be
needed;
4. the present weather conditions and the forecast
for the next twenty-four hours;
5. a specific time and place for a representative of
the damaged utility to meet the personnel and
equipment of the assisting utility; and
(:-~:I
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( 3 )
I~ '-""~' /'.,' ." '.
5. the identification of work conditions and special
constraints such as availability of fuel supplies,
lodging/meal support, medical facilities,
security, communications, etc.
B. When contacted by a damaged utility, the authorized
representative of a participating utility shall assess his
utility's situation to determine whether it is capable of
providing assistance. No participating utility shall be under any
obligation to provide assistance to a damaged utility. If the
authorized representative determines that his utility is capable
of and willing to provide assistance, he shall so notify the
"
authorized representative of the damaged utility and provide him
with the following information:
I. a complete description of the personnel, equipment
and materials to be furnished to the damaged
utility;
2. the estimated length of time the personnel,
equipment and materials will be available;
3. the work experience and ability of the personnel
and the capability of the equipment to be
furnished;
4. the name of the person or persons to be designated
as supervisory personnel; and
5. the estimated time when the assistance provided
will arrive at the location designated by the
authorized representative of the damaged u~ility.
8j'i"
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( 4 )
-... . . ' ...' ........., ...- .
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c. The personnel and equipment of the assisting utility
shall remain, at all times, under the direct supervision and
control of the designated supervisory personnel of the assisting
utility. Representatives of the damaged utility shall suggest
work assignments and schedules far the personnel or the assisting
utili ty; however, the designated supervisory personnel of the
assisting utility shall have the exclusive responsibility and
authority for assigning work and establishing work schedules for
the personnel of the assisting utility. The designated
supervisory personnel shall maintain daily personnel time records
and a log of equipment hours, be responsible for the operation
and maintenance of the equipment furnished by the assisting
utility, and report work progress to the damaged utility.
D_ The damaged utility shall have the responsibility of
providing food and housing for the personnel of the assisting
utility from the time of departure from their regularly scheduled
work location until the time of return to their regularly
scheduled work location. The food and shelter provided shall be
subj ect to the approval of the supervisory personnel of the
assisting utility. If not agreeable, food and shelter shall be
provided and paid for as determined by mutual agreement.
E. The damaged utili ty shall have the responsibili ty of
providing communications between the personnel of the assisting
utility and the damaged utility.
o
( 5 )
B. EQUIPMENT - The assisting utili ty shall be reimbursed
for the use of its equipment during the period of assistance
according to either a pre-established hourly rate or according to
the actual ooeration and maintenance exnenses incurred.
~ -
ARTICLE IV. REIMBURSABLE EXPENSES
The terms and conditions governing reimbursement for any
assistance provided under this Agreement shall be agreed to prior
to the providing of such ass istance and shall be in accordance
with the following provisions:
A. PERSONNEL During the period of assistance, the
assisting utility shall continue to pay its employees according
to its then prevailing rules and regulations. The damaged utility
shall reimburse the assisting utility for all direct and indirect
payroll cos~s and expenses incurred during the period of
assistance, including, but not limited to, employee pensions and
benefits as defined in Account No. 926 of the Uniform System of
Accounts as prescribed by the Federal Energy Regulatory
Commission.
c. MATERIALS AND SUPPLIES - The assisting utility shall
be reimbursed for all materials and supplies furnished by it and
used or damaged during the period of assistance, unless such
damage is caused by negligence of the assisting utility's
personnel. The measure of reimbursement shall be the replacement
cost of the materials and supplies used or damaged, plus ten (10)
percent of such cost. In the alternative, the parties may agree
that the damaged utility ~"ill reolace, with a like kind and
:(;)
( 6 )
'.
quality as determined by the assisting utility, the materials and
supplies used or damaged.
D. PAYMENT Unless mutually agreed otherflise, the
assisting utility should bill the requesting utility for all
expenses not later than ninety (90) days following the period of
assistance. The requesting utility shall pay the bill in full not
later than forty-five (45) days following the billing date.
Unpaid bills shall become delinquent upon the forty-fifth (45th)
day following the billing date, and once the delinquent shall
accrue interest at the rate of prime plus t.lI'lO percent (2%) per
annum as reported by the Wall Street Journal, for the month the
bill becomes delinquent.
E _ DISPUTED BILLINGS - Those undisputed portions of a
billing should be paid under this payment plan. Only the disputed
portions should be sent to arbitration under Article VI.
ARTICLE V. INSURANCE
Each participating utility shall bear the risk of its own
actions, as it does with its day-to-day operations, and determine
for itself what kinds of insurance, and in what amounts, it
should carry. Each utility should have in its file a letter from
their own insurance car:::ier authorizing them to work under the
guidelines of this agreement, and that there will be no lapse in
their insurance coverage either on employees, vehicles, or
liability.
~
(7)
. ;. - ......, '. \. .
All disputes between two or more participating utili ties
ARTICLE VI. ARBITRATION
arising from participation in this Agreement, which cannot be
settled through negotiation, shall be submitted to binding
arbi tration before a panel of three persons chosen from the
members of the Florida Municipal Natural Gas Association, which
are participating utili ties, excluding those members that are
parties to the dispute.
If there are two parties to the dispute, each one shall
If there are more than two parties to the dispute, the
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choose one panel member and those two panel members shall agree
"
on a third. If the two panel members cannot agree, the third
panel member shall be appointed by the President of the Florida
Municipal Natural Gas Association.
President of the Florida Municipal Natural Gas Association shall
divide the parties into two adverse sides, and each side shall
choose one panel member. The two panel members shall then choose
a third. If the two panel members cannot agree, the third panel
member shall be appointed by the President of the Florida
Municipal Natural Gas Association.
If the parties cannot be equitably divided into two adverse
sides or if, for any other reason, the above procedures for
choosing panel members are inadequate, the three members of the
panel shall be designated by the President of the Florida
Municipal Natural Gas Association.
(:i)
(8 )
The panel shall adopt rules of procedure and evidence, shall
determine all issues in dispute by majority vote and shall assess
damages. The decision of the panel shall be final and binding
upon the parties to the dispute.
NOW,
THEREFORE,
in consideration of
the
covenants
and
obligations contained herein, the
as a
Participating Utility duty executes this Florida Municipal
Natural Gas Association Mutual Aid Agreement this
day of..
, 19
,
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CLEARWATER CITY C01\1MISSION
Agenda Cover Memorandum
Item # r;)S
Meeting Date:
s/;;
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SUBJECT:
Horseshoe Club Agreement
RECOMMENDATION/MOTION: Approve Agreement with a five (5) year term from
April 21, 1994 through May 1, 1999 between the City of Clearwater and the
Clearwater Horseshoe Club, Inc. regarding the Club operating the horseshoe
complex at Ed Wright Park, and the City conveying a cash grant of $11,000 and
an interest free loan of $11,000 to the Club to be used by the Club to
construct canooies oy~r the horseshoe courts
--1l- and that the apprbpr18te of lC1Dls oe autnorlzed to execute same.
BACKGROUND: On September 2, 1993, Mr. Norman Gaseau, of the Clearwater
Horseshoe Club, appeared before the City commission requesting city assistance
for the purchase and construction of aluminum canopies over the "pit" areas of
the 18 horseshoe courts located at Ed Wright Park. A written request from the
Club followed said meeting. On September 16, 1993, the City Commission
directed staff to work with the Horseshoe Club in an effort to arrive at an
Agreement similar to those the City has with the Clearwater Shuffleboard and
Lawnbowls Clubs for similar projects.
The attached Agreement is the result of meetings between Club members and
staff. It covers the operations of the complex as well as the loan
arrangements for the construction. Regarding operations, the Horseshoe Club
has been instrumental in the promotion, development and maintenance of the
horseshoe facilities for the past 15 years. However, since the facilities are
open to the general public when not in use by the Club, a formal agreement was
never prepared. Currently, the Club has 70 members, 20 of which are city
residents.
Also, according to the attached Agreement, the Club will construct a roof
canopy over the horseshoe "pits" for an estimated cost of $22,000. The Club
is requesting that the City contribute a cash grant of $11,000 and loan the
Club the additional $11,000 interest free for five years. This financial
arrangement is similar to that now in effect with the Shuffleboard Club.
Alternative Uses of Property
The horseshoe courts occupy only 1.2 acres of this 37.2 acre community
park. In examining the lease arrangements, staff feels there are no better
uses of the site. It is small, it is located in the middle of the park, and
it does not lend itself to residential, commerical, or other development.
continued
User Dept,:
Parks & Recr
Costs: $22,000
lotol
Commission Action:
legol
Budgot
Purchasing
Risk Mgmt,
CIS
ACM
Othor
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L;Jffi~ ~
Tirll A
S
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Originating Dept.: I
Parks & Recreat\
Reviewed by:
$22,000
Current FY
_ Approved
_ Approved w/conditions
Denied
Continuod to :
City Monugor
X Nol roquirod
AftoClod PiHtios
NOliliod
_ Nol rfJquirod
Funding Sourco:
_ Copt. Imp,
_ Oporating
~ Olhor
(;L' 'l(~ ra I Fll nd
retained e;lrnings
Appropriolion Codo:
Attachments:
Agreement
Advertised:
Duto:
Pupor:
Submitted by:
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Page 2
Horseshoe Club Agreement
Ed Wright Park offers a variety of recreational opportunities for
citizens. In addition to the horseshoe facilities, it has 2 tennis courts, 2
basketball courts, 2 picnic areas with picnic shelters, 2 playgrounds, 2
shuffleboard courts, 2 softball fields, fishing opportunities, recreation
center and a pool. Even with the abundance and variety of facilities, there
exists ample open space for additional development of more recreational
facili ties if desired. There appears no need to remove or relocate the
horseshoe facility from the park since other alternative uses could be
accomplished on the remaining vacant land.
The mid year budget review will include an amendment to transfer $22,000
from general fund retained earnings to provide monies for this grant and loan.
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A G R E E MEN T
THIS AGREEMENT made and entered into this day of May
1994, by and between the CITY OF CLEARWATER, FLORIDA, a municipal
corporation, hereinafter referred to as "City", and the CLEARWATER HORSESHOE
CLUB, INC. a Florida, non-profit corporation, located in Clearwater, Florida,
hereinafter referred to as the "Club":
W I T N E S SET H:
WHEREAS, the city owns Ed wright Park located on the Southwest
corner of Greenwood Avenue and Lakeview Road; and
WHEREAS, there are horseshoe courts, a clubhouse and other
amenities including lighting, bleachers, si~ewalks etc., located within the
park; and
WHEREAS, the Club desires to construct a roof canopy over the
horseshoe courts ("facility") in accordance with all building codes and
requ~ations, and to use the facility as .specified in this Agreement; and
WHEREAS, the Club is desirous of assisting the city by providing
members or personnel to maintain, supervise and operate this facility;
NOW, THEREFORE, in consideration of the premises and of the
covenants and agreements between the parties , it is mutually agreed as
follows:
1. The Club may construct a roof canopy over the horseshoe courts
at Ed Wright Park, according to plans and specifications approved by the
city, and upon completion of construction shall have a license to use the
facility according to the provisions of this Agreement.
1
2. Following review and approval of construction plans, the city
will forward a payment of $22,000 to the Club for the roof canopy project.
The Club shall repay the City $11,000 over a five year period, interest free,
in annual payments of $2,200 per year. Payments shall be made on or before
April 1 of each year with the first payment being due on April 1, 1995, and
the final payment on April 1, 1999.
3. The Club shall be responsible for the timely payment of all
contractors and subcontractors and other persons working on the project, and
shall not allow any mechanic's lien to be placed on the property.
4. The Club shall be responsible for making certain that all
persons who work on this project have the- proper licenses, permits, and
qualifications to perform said work. The City will pay for the necessary
building permits; however, the Club, will be responsible for calling the
Central Permitting Department for inspections.
5. During construction, the Club .shall keep the premises in a
safe, functional, neat, and orderly condition, and shall keep the premises
clean by placing all trash and debris in suitable City containers available
for pickup and collection by the City.
60 The parties agree that, upon completion, the facility shall
become the property of the city. The parties further agree that the Club
shall have priority use of the facility.
7. The ci ty agrees to provide for structural and landscape
maintenance to keep the facilities in a state of good repair.
S. The city agrees to pay all utility costs, excluding telephone,
and other operating and Capital costs as deemed appropriate by the Club and
Parks and Recreation Department.
2
,
9. The Club, subject to the approval of the Parks and Recreation
Department, shall have the right to establish rules and regulations governing
the use of the facility and the clubhouse, and to charge reasonable user fees
and club dues. Revenues shall be retained by Club to cover costs of
operation.
10. The Club shall at its expense be responsible for furnishing
all equipment, fixtures and related items used and required in the operation
and use of the facility by it and its representatives and agents.
Participants must supply their own horseshoe equipment.
11. The Club shall keep the courts in good playing condition.
12. The Club agrees that under -no circumstances will alcoholic
beverages be sold or consumed on city property.
13. The Club agrees that its Board of Directors or Officers shall
receive no renumeration from the city for managing the Club.
14. The Club agrees to maintain complete financial records of all
income and expenditures and to submit to the Parks and Recreation Department
an itemized annual financial statement after the end of the fiscal year but
prior to November 30 of each year during the life of this Agreement.
Financial records of the Club shall be made available to City audit upon
request.
15. The Club, agrees to offer all persons the benefits of
participating in each of the programs regardless of race, color, religion,
sex, national origin, age, handicapped or other non-merit factors.
16. The Club agrees to obtain and keep in force during the term of
this Agreement a liability and property damage insurance policy covering said
facilities during club activities and including tournaments sponsored by the
3
Club, with minimum limits of $500,000 combined single limit Bodily Injury and
Property Damage per occurrence, with said policy naming the City as an
additional insured. A copy of said policy shall be furnished to Risk Manager
of the city of Clearwater upon request.
17. This Agreement shall continue in force and effect for a term
.of five (5) years from the date hereof, unless sooner terminated as
hereinafter provided, except that the Club's obligation to repay the loan
shall continue until the loan has been repaid to the City, as described in
paragraph 2 above. The city may terminate this Agreement in the manner set
out herein where anyone or more of the following events occur: Should the
Club's activities be found to be in viola~on of any law or ordinance; in
the event the Club violates any of the provision contained in this Agreement;
or if the City need the property for another public purpose, the City shall
give thirty (30) days written notice of the violation, and if the violation
is not cured within the thirty (30) day period, then this Agreement shall be
deemed terminated without further notice required by the City. If the City
determines that the property is needed for another public purpose, such
determination shall become effective upon the City furnishing thirty (30)
days written notice of termination for such reason. Upon the termination of
this Agreement, the Club shall have thirty (30) days from the date of
termination, at its expense, to remove its equipment from the premises;
otherwise, the equipment shall become the property of the city. If any
damage is done to the city premises in the removal of such equipment, the
Club shall at its expense immediately repair such damage.
18. In the event that the premises become subject to ad valorem
taxation during the term of this Agreement, the Club agrees to pay the
4
.' .. , . '" .' .' . : " '.". ~ '
,'.
proportionate share of such taxes which are attributable to the horseshoe
courts and improvements thereto.
19. The City shall have the right through its agents to make
reasonable inspections of the premises and the operation thereof to see that
it is being conducted in a proper manner under the terms of this Agreement.
20. This Agreement shall not be assignable.
IN WITNESS WHEREOF, the parties hereto have set their hands and seal the
date first above written.
countersigned:
OF CLEARWATER, FLORIDA
Rita Garvey
Mayor-Commissioner
By:-
Elizabeth M. Deptula
City Manager
Approved as to form and correctness:
Attest:
M.A. Galbraith, Jr.
. . City Attorney'
'Cynthia E. Goudeau
,Ci ty Clerk
CLEARWATER
.' ,By:
President
. .
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
It~ # d ~
Meeting Date
,.5/;)-
SUBJECT: Subordination of certain Easement rights along S.R. 55 (U. S. Highway
19), owned by the City of Clearwater, to the Florida Department of
Transportation.
RECOMMENDATION/MOTION: Declare as surplus for subordination to the Florida
Department of Transportation the City's easement rights and interests in twenty-
two (22) parcels of land (parcels 102.02, 105.05, 106.03, 107.03, 109.04, 110.07,
111.06,114.05, 116.03,117.07,118.05, 120.03,123.06, 129.04, 130.03,131.04,
132.02, 133.04, 800.04, 803.05, 804.07 and 806.05) lying along state Road 55
(U.S. Highway 19), Section 15150-2566 between State Road 60 (Gulf-to-Bay
Boulevard) and the CSX Transportation right-of-way north of Drew Street, and
adopt Resolution 94-15 authorizing the City Manager to execute subordination of
utility interests documents with the Florida Department of Transportation,
Da and that the appropriate officials be authorized to execute same.
BACKGROUND: The Florida Department of Transportation (F.D.O.T.) is proposing to
make improvements to U. S. Highway 19 from state Road 60 to the CSX Railroad.
The road improvement project includes a 6 lane overpass at Drew street, frontage
roads and intersection improvements. The project will require that the F.D.O.T.
obtain additional right-of-way from several property owners along U. S. Highway
19. The City of Clearwater has various easements on many of these parcels.
In order to facilitate this project, the F.D.O.T. is requesting that the City of
Clearwater subordinate its easement rights and interests in these parcels. The
City commission has previously adopted Resolution 93-55 approving subordination
of City easement interests in two parcels at the southwest corner of Drew street
and U. S. Highway 19 as necessary for this project.
In the current group of 22 parcels, the eighteen "100" series parcels are those
being taken by the F.D.O.T. in fee simple, and in which the City has easement
interests that will be subordinated to F. D.O. T. interests. The four "800 II series
parcels represent permanent F.D.O.T. easements in which city easement interests
will be subordinated to those of the F.D.O.T.
The subordinations contain provisions for the F.D.O.T. to pay to have the City'S
facilities relocated if necessary to prevent construction conflicts.
I I
! Reviewed by: !
I .J2 I
! legal -nrh'-' I
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! Budget N!A !
I \
! purchas i ng N! A !
I I
I I
: Risk Mgmt. N/A :
I I
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: OIS :
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I I
: ACM :
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! Other N!A ;,'\ l
I r '. :
! Submi ,tt(XJ by:' . ~_ l
! -:/~LiA it:l V(~, " / 1
lei ty Manager f v '- .......!
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SR55Sub2.owb
Originuting Dept.
Public works!Enginc1ring
O~\.----
User Dcpt. . .I
Costs: NjA
Commission Action
(Current FY)
Approved
Approved
w!conditions _____
Funding Source:
Capt, Imp,
Denied
^dvcrtiscd:
Operating
Cont'd to
DClte:
Other
P;Jper:
Appropriation Code(s)
NjA
Attuchments:
Resolution 94-15
FOOT Subordination Agrecment
forra (Exhibit "A")
Locot'Jr Mops (Exhibit "A-1"
ond Exhibit "A-Z")
Not required X
Affected purties
no t. i f i cd
Not required X
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RESOLUTION 94-15
A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA,
DECLARING CITY-OWNED RIGHT OF WAY EASEMENTS ALONG
STATE ROAD 55 (U. S. HIGHWAY 19) BETWEEN STATE ROAD
60 (GULF-TO-BAY BOULEVARD) AND THE CSX TRANSPORTATION
RIGHT-OF-WAY SURPLUS FOR THE PURPOSE OF SUBORDINATING
UTILITY INTERESTS TO THE STATE OF FLORIDA, DEPARTMENT
OF TRANSPORTATION, FOR THE S. R. 55 HIGHWAY PROJECT;
AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE
SUBORDINATION OF UTILITY INTERESTS AGREEMENTS WITH
THE DEPARTMENT OF TRANSPORTATION; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the State of Florida, Department of Transportation
(herein the "DOT"), proposes to construct or improve State Road 55
in Pinellas County, Florida; and
WHEREAS , it is necessary that portions of certain right-of-way
easements, described more particularly herein, now owned by the
City, be subordinated to the DOT; and
WHEREAS, section 2.01(d) (4) of the city Charter authorizes the
conveyance of surplus City property to another governmental entity
without referendum approval, without competitive bidding, and for
less than appraised value; and
WHEREAS, the DOT has applied to the City for a subordination
by the City to the DOT of all rights, title and interest that the
City has in the easements, subject to the rights reserved to the
City as described in the agreements, and the application has been
duly considered by the city Commission; now, therefore,
BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF CLEARWATER, FLORIDA:
section 1. The application of the DOT for subordination of
City-owned right of way easements, subject to the reservations of
rights by the City as set forth in the subordination of utility
interests agreements, is found and declared to be for a valid
public purpose, and the right of way easements are hereby declared
surplus within the meaning of the City Charter. The City Manager
is authorized to execute the subordination of utility interests
agreements to the DOT in the form attached hereto as EXHIBIT "A",
conveying the rights, title and interests of the City in and to the
real property described therein, in consideration of the sum of One
Dollar ($1.00) and other good and valuable consideration,
including, but not limited to, the benefits to be obtained from the
highway improvements.
. . ....' ~ '". ''"'\ ..; '1<' ~..~. ,"'~'. '-,~ ; "'_' .... .,..' :.' ~ .'.~ :.. ..~'.". " .''''
Section 2. The agreements authorized to be executed by the
City Manager upon adoption of this resolution are as depicted in
EXHIBITS "A-lit and ItA-2" and are summarized as follows:
EXHIBIT
FDOT
PARCEL NO.
A.
102.02
B.
105.05
c.
106.03
D.
107.03
E.
109.04
F.
110.07
G.
111.06
H.
114.05
I.
116.03
JO.
117.07
K.
118.05
L.
120.03
CITY'S INTEREST
Water & Gas main
easement
utility easement
utility easement
Water mains/ingress
egress for refuse
& garbage collection
easement
Sanitary Sewer
easement and
Sub-surface water
mains easement
Surface & air water
lines easement
Sanitary sewer
easement
Sanitary sewer
easement
Drainage & utility
easement
Water & gas main
easement
Right of Way
easement
Drainage & utility
easement
Drainage & utility
easement
Drainage & utility
easement
Water & gas main
easement
utilities/drainage/
ingress/egress
easement for refuse
& garbage collection
Right-of-way
easement
Water line easement
Drainage & utility
easement
Drainage easement
Drainage & Utility
easement
\'later & gas line
easement
RECORDED AT
BOOK PAGE
O.R. 6366 - 1058
O.R. 7109 - 1055
O.R. 4621 - 1928
O.R. 5072 - 2120
O.R. 3763 - 0976
O.R. 3823 - 0851
O.R. 2363 - 0478
O.R. 6501 - 2042
O.R. 3095 - 0080
O.R. 3095
0080
O.R. 6605 - 0084
O.R. 6698
0907
O.R. 4028
0018
O.R. 6663 - 0187
O.R. 6663 - 0185
O.R. 6366 - 1049
O.R. 6366 - 1051
O.R. 6493 - 0313
O.R. 4041 - 1537
O.R. 5458 - 0245
P.B. 0095 - 0001
O.R. 6605 - 0082
O.R. 6605 - 0084
O.R. 6698 - 0907
, . . , " . ." ~ 'f; . , . I.. '';- _ . .-I .. ...., . ....... .' . _'. " ."".
'J
M. 123.04 Drainage easement O.R. 6605 - 0082
Drainage & utility o .R. 6605 - 0084
easement
Water & gas line O.R. 6698 - 0907
easement
. N. 129.04 Water line easement O.R. 5458 - 0245
Drainage & Utility P.B. 0095 - 0001
easement
O. 130.03 Water main easement O.R. 2471 - 0713
P. 131.04 Water main easement O.R. 2471 - 0713
Q. 132.02 Water main easement O.R. 2471 - 0713
R~ 133.04 sanitary sewer O.R. 3787 - 0011
and O.R. 3823 - 0851
s. 800.04 Water line easement o .R. 5458 - 0245
Drainage & utility P.B. 0095 - 0001
easement
T. 803.05 Water mains/water O.R. 5072 - 2120
facilities/ingress/
egress for refuse and
garbage collection
easement
u. 804.07 Water/gas main/ O.R. 6366 - 1051
utilities & ingress/
egress for garbage
collection easement
V~ 806.05 Right-of-way O.R. 4028 - 0018
, ,", easement
Drainage & utility O.R. 6663 - 0187
easement I
I
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" , , I
section 3 . This resolution shall take effect immediately upon I
" adoption.
PASSED AND ADOPTED this ___ day of
, 1994.
Attest:
cynthia E. Goudeau, city Clerk
Rita Garvey, Mayor-commissioner
Res94-15.ewb
~
This instrument prepare by, or
under the directio f
, Kenneth G, Wing
Assl~lanl General Qounsel
Department or Tran
11201 N. Malcolm Mc inley
Tampa, Florida 33612
PARCEL
\-lPI NO.
S.R. NO.:
COUNTY
SECTION :
102.02
7117045
55
PINELLAS
15150-2566
EXHl:BIT "A"
Legal Description APproved~JLYf/d-"
Date: /::Z/;;'..1ItfJ By:' -i7h ".;(~.~-
.I I ..
UTL.04
SUBORDINATION OF CITY UTILITY INTERESTS
THIS AGREEMENT, entered into thie ____ day of , 199__, by and between the
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, hereinafter called the FDOT, and the CITY
OF CLEARWATER , a municipal corporation, hereinafter called city.
WIT N E SSE T H:
WHEREAS, the City presently has an interes.t in certain lands that have been
determined necessary for highway purposes; and
WHEREAS, the proposed use of these lands for higluJay purposes wi.ll require
~ubordination of the interest claimed in such lands by City to the FOOT; and
l'mEREAS, the FOOT is willing to pay to have the City's faciliti.es relocated if
necessary to prevent conflict between the facilities so that the benefits of each may be
retained.
NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties
hereto, City and FOOT agree as follows:
City hereby subordinates to the interest of FOOT, its successors, or assigns, any
and all of its interest in the lands as follows, viz:
That part of:
A tract of land lying within the Northwest 1/4 of Section 17, Township 29 South, Range 16
East, Pinellas County, Florida, and being more particularly described as follows:
Commence at the center of said section 17, alao being the point of intersection of the
centerline of Gu1f-to-Bay. (SR 60) and Hampton Road (CR 144); thence south 89 deg. 46'01"
West along the South line of said Northwest 1/4 and the centerline of Gulf-to-Bay Blvd.,
.for 2037.78 feet; thence North 00 deg. 13'59" West, for 60.00 feet to a point on the North
right-of-way line of said Gulf-to-Bay Blvd.; t.hence North 01 deg. 04'04" East, for 599.99
. feet; thence South 89 deg. 46'01" West, for 198.43 feetj thence North 00 deg. 52'21" East,
. for 134.00 feet to the POINT OF BEGINNINGj thence continuE: North 00 deg. 52'21" East., for
420.70 feei:; thence South 89 deg. 54'49" Hest, fat' 400.06 feet; thence North 01 deg. 04'04"
East, for 28.15 feet to a point of curvatlll:e 0 f a curve conca're to the East.; thence
Northerly along the arc of Baid curve, having a radiuo of 192.00 feet, a central angle of
PARCE:L 102.02
PI\GE 1
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'This instrument prePwred Y,
Under the directio~
Kenneth G, Wing .
Assistant General Counsel
Department of Trans rtation
or
21 deg. 43'54", an arc length of 72.82 feet, and a chord bearing North 11 deg. 56'04" East,
for 72.39 feet to a point of tangency; thence North 22 deg. 47'5B" East, for 11.93 feet
to a point of curvature of a curve concave to the Northwest; thence Northeasterly along
the arc of said curve, having a radius of 238.00 feet, a central angle of 03 deg. 53'02",
an arc length of 16.13 feet and a chord bearing North 20 deg. 51'27" East, for 16.13 feet;
thence North 89 deg. 54'49"'East, for 931.70 feet; thence South 00 deg. 05'11" East, for
171.67 feet; thence South 47 deg. 00'00" West, for 140.00 feet; thence South 10 deg. 00'00"
East, foi 54.00 feet; thence South 45 deg. 00'00" West, for 31B.43 feet; thence South 89
deg. 46'01" West, for 245.99 feet. to the POINT OF BEGINNING.
Lying within the following described boundary, to-wit:
Commence at a railroad spike marking the Northeast corner of the Northwest 1/4 of Section
17, Township 29 South, Range 16 East, Pinellas County, Florida, run thence N.89056'49"W.,
,. a distance of 2,689.93 feet along the North boundary of the Northwest 1/4 of said Section
17 to the Northwest corner thereof; thence S.01003'38"W., a distance of 1463.78 feet along
the West boundary of the Northwest 1/4 of said Section 17; thence S.88056'22"E., a distance
of 115.59 feet to the East right-of-way line of U.S. #19 per D.O.T. Section 15150-2512 and
the POINT OF BEGINNING; thence along said right-Of-way line the following four (4) courses:
1) N.Ol003'3B"E., a distance of 28.12 feet to a point of curvature; 2) Northerly, 72.83
feet along the arc of a curve to the right, having a radius of 192.00 feet and a central
angle of 21043'56" (chord bearing N.11055'36"E., 72.39 feet); 3) N.22047'33"E., a distance
of 11.93 feet to a point of curvature; 4) Northeasterly, 5.68 feet along the arc of a curve
to the left, having a radius of 238.00 feet and a central angle of 01022'05" (chord bearing
,N.22006'30"E., 5.68 feet) to a curve; thence Southerly, 115.37 feet along the arc of a
curve to the right, having a radius of 7649.44 feet and a central angle of 00051'51" (chord
bearing S.03021'30"W., 115.37 feet); thence S.89053'49"W., a distance of 15.48 feet to the
POINT OF BEGINNING.
Containing 1,475 square feet, more or less.
RECORDED
NATURE OF DATE FROM TO O.R.
ENCUMBRANCE BOOK/PAGE
EASEMENT 10/01/86 M.D.C.ASSOCIATES, CITY OF CLEARWATER 6366/1058
81A, LTD. a
Georgia limited
partnership
EASEMENT 10/05/89 METROPOLITAN LIFE CITY OF CLEARWATER 7109/1055
INSURANCE COMPANY
I I
!, PROVIDED that the City h~s the following rights:
1. The City shalL have the right to conotruct, operate, maintain, improve, add to,
upgrade, remove, and relocate facilities on, within, and upon the lands described
PARCEL 102.02
PAGE 2
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I ,
, ,
,I
Thia inatrulI\ont prO!Epre by,
Under. th_, dis;~ction
~Onnf'Jll G, WIno
AGolslnnl Gonor4~1 Counsol
D~partm8nt of Tranap rtation
or
horoin in accordance with the FOOT's current minimum standards for such facilities'
as ruquired by the FDOT~ utility Accommodation Manual in effect at the time the
agroement is oxecuted. Any new construction or relocation of facilities within the
lands will be subject to prior approval by the FOOT. Should the FOOT fail to
approve any new construction or relocation of facilities by the city or require the
City to alter, adjust, or relocate its facilities located within said lands, the
FOOT hereby agrees to pay the cost of such alteration, adjustment, or relocation,
including, but not limited to the cost of acquiring appropriate easements.
2. Notwithstanding any provisions set forth herein, the terms of the utility permits
shall supersede any contrary provisions, 'with the exception of the provision herein
with reimbursement rights.
.
3.
The City shall have a reasonable right to enter upon the lands described herein for
the purposes outlined in Paragraph 1 above, including the right to trim such trees,
brush, and gro~th which might endanger or interfere with such facilities, provided
that S\1ch rights do not interfere \vith the operation and safety of the FOOT's
facilities.
, I
4.
The City agrees to repair any damage to FOOT facilities and to indemnify the FOOT
against any loss or damage resulting from the City exercising its rights outlined
in Paragraphs 1 and 3 above.
"
IN WITNESS WHEREOF, the FOOT hereto'has executed this agreement on the day and year
first above written.
Signed~ sealed and delivered in
the presence of:
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
By:
Director of Production for District VII
WITNESS
PRINT NAME
ADORESS
,11201 N. MALCOLM McKINLEY Dr.
TAMPA FL 33612
WITNESS
PRINT NAME
I I
PARCEL 102.02
PAGE 3
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,This instrument prepared by, or
Under the direction']!
Kenneth G. Wing
ASfllslant Goneral Counsel
Department of Transp rtation
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HILLSBOROUGlI
inotrument . was acknowledged before
, 199 , by
for District VII , who is personally
as identification.
me
this
day of
, DIRECTOR
known to me or who has produced
;
f
,PRINT NAME
Notary Public in and for the
County and State last aforesaid.
My Commission Expires:
~erial No., if any:
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IN WITNESS WHEREOF, the said grantor has ca
name by its Board of City Commissioners acting by
said Board, the day and year aforesaid.
ATTEST:
CITY OF CLEARW ER'" Florida"
"By Its ,City Coun
PRINT NAME
Clerk (or Deputy Clerk)
By:
Its Chairperson
PRINT NAME
ADDRESS
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countersigned:
CITY OF CLEARWATER, FLORIDA
Rita Garvey
Mayor-Commissioner
By:
Elizabeth M. Deptula
City Manager
Attest:
Cynthia E. Goudeau, City Clerk
STATE OF FLORIDA }
COUNTY OF PINELLAS }
BEFORE ME personally appeared Rita Garvey, the Mayor-commissioner of the
above named City, who acknowledged that she executed the foregoing
instrument. She is personally known to me and did not take an oath.
WITNESS my hand and official seal this
day of
, 1994.
Print/Type Name:
Notary Public
STATE OF FLORIDA }
COUNTY OF PINELLAS }
BEFORE ME personally appeared Elizabeth M. Deptula, the City Manager of the
above named City, who acknowledged that she executed the foregoing
instrument. She is personally known to me and did not take an oath.
WITNESS my hand and official seal this
day of
, 1994.
Notary Public
Print/Type Name:
, J
. ,
Approved as to form and correctness:
M. A. Galbraith, Jr., city Attorney
PARCEL 102.02
PAGE 4
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CITY OF CLEARWATER
Interdepartmental Correspondence
6/a
TO: Betty Deptula, Interim City Manager
V~c.~
FR01vl: William C. Baker, Acting Assistant City Manager
SUBJECT: Purchase of Chamber of Commerce Property
DATE: March 29, 1994
Further to my memo to you of March 15, 1994, copy attached, the possibility of
a swap involving the Chamber property and the City Hall property as well as the
prospect of renting the City Hall to the Chamber has become moot since the City
Commission at its March 17th meeting expressed its intention to continue
occupancy of this building. Since the Chamber has expressed no real interest in
any form of purchase other than a straight purchase at an acceptable cash price,
very little remains except for the Commission to determine what it believes is the
right purchase price, given that they even want to own the property.
As you are aware, it is staff's position that the property should be joined with our
larger tract and that an offer should be made to the Chamber sufficient to entice
acceptance and preclude a major renovation expense with their increased
entrenchment on the bluff. Because I believe that we should acquire the Chamber
property, I would offer somewhere between $250,000 and $290,000 and await
. their response.
I am attaching a fact sheet which is a chronology of this matter in answer to a
question asked earlier. I have not found the exact amount of the net proceeds that
resulted from the $90,000 sales price of the Cleveland Street property once
occupied by the Chamber, but am reasonably certain that the amount was joined
with a borrowed amount of $50,000 to construct the existing building. The
Chamber subsequently borrowed monies for building expenses.
WCB/kd
attachments
<> Printed on Recycled Paper
,.
FACT SHEET - CHAMBER OF COMMERCE BUILDING
December 10, 1956
City conveyed property on south side of Cleveland Street between'
. Osceola and Ft. Harrison to Chamber with reverter if used for any
purpose other than Chamber Building.
November 1, 1960
City acquired property at Osceola and Drew from Betsy R.
Rogers.
April 15, 1963
City agrees to consent (by releasing reverter) to the sale of the
Chamber property on south side of Cleveland Street to
Harrison M. Robertson for $90,000 sales price, with net proceeds
to be applied toward new Chamber Building to be constructed on
property at Drew and Osceola which is to be conveyed by City to
Chamber with same use reverter; and City agrees further to
subordinate the reverter to any mortgage the Chamber might
execute, satisfy the existing mortgage on the property at Drew and
Osceola, remove the building existing on the property at Drew and
Osceola, and perpetuate the park designation of the land
surrounding the property.
. ,
,
City agrees to allow Chamber to park on City property
immediately north of Main Library, at no cost, on a month-to-
month basis and cancelable with 60 days notice.
" .
CITY OF CLEAR 'V A TER
Interdepartmental Correspondence
TO:
Betty Deptula, Interim City 1\1anager
FR01\I:
William C. Baker, Acting Assistant City Manager
SUBJECT:
Purchase of Chamber of Commerce Property
COPIES:
DA TE:
March 15, 1994
As you are aware, the Chamber has inquired as to our interest in purchasing their property on the bluff
immediately adjacent to the Clearwater Main Library. As owners of the larger bluff tract immediately
adjacent to the Chamber property we are, of course, quite interested in the prospect of adding the Chamber
property to our holdings and we are not unaware of the possibility of the Chamber property becoming
meaningful either with Drew Street becoming the alignment of a new Memorial Causeway Bridge or its
possible use for on and off ramps for the bridge in some other alignment.
The Chamber has priced the property at $385,000. They have valued the land at $220,000 and the building
at $165,000. Inasmuch as the property was given to the Chamber in 1963, at no cost, and with a Reverter
Clause in the Deed that the property would revert to City ownership should the Chamber discontinue its
functions there, it is believed that the property is not marketable and can only be sold to the City. The
$220,000 asking price for the land then becomes questionable. While considering that, however, we must
recognize that unless the Chamber can realize a certain amount they might be persuaded by circumstance
to remain in that location and renovate their building.
Four possibilities have been discussed with Pete Woodham of the Chamber. They are:
1. A straight sale wherein the City purchases the property for some number which
recognizes both interests and which I, at least, have indicated would be an amount
less than $385,000.
2. An exchange of properties whereby the Chamber becomes the owner of City Hall at
a price to be determined and with credit for the Chamber property which I have
indicated might be even more than $385,000.
Page 1 of 2
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Printed on Recycled Paper
. .
"
Purchase of Chamber of Commerce Property
11arch 15, 1994
.3. The purchase of the Chamber property for a price to be determined which is to be
applied as rent for some number of years on City Hall.
4. An arrangement whereby the City pays off any property related debt owned by the
Chamber, renovates the Chamber building at City expense, becomes the owner of the
property and leases the renovated building back to the Chamber,
I asked Mr. Woodham to obtain an indication from his Board as to whether a land swap or rental deal
would be considered under any circumstance, and because he indicated that they would be interested in
examining the numbers associated with such structured deals, there is now more work and discussions to
be accomplished before our staff and their staff arrive at an agreement which we would bring to our
respective Boards, I have asked Earl Barrett to prepare an in-house assessment of the value of City Hall
so that we might at least have some preliminary numbers with which to discover the Chamber's continued
interest.
weBI sin
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-
-
ExecuUve Committee
Phil M, Henderaon
ChaiT7tUVI o/IM Board
Ann M. Wilkin.
Chr:Unno.lI,Ekc/
Stephen R. Fowler
,VC Economid
BusillUs D~vtlopfPWlII
Janice B. Cue
VC Govtnu7luJol Affairs!
EducatiallD.v~lofH'UlIl
Julie F. Nicholl
VC Towisln
John P. Connelly
VCMcmJHnJUp
Charles E. Behr
VC Public Rc1aJio#lSJS~ciaJ EVt1lls
Charles D. RiggI, m
T TtlJ.rurer
R. Carll on Wlrd
Jmmuuau P&J.S/ Choi17fl4ll
Julius J. Zschau
LttalCounstl
Peltr Woodham
Preside"" CEO
Board of Directors
Muk N. Abdo
Daniel M. Andriso
Lee E. Arnold, Jr,
Robert Biclccrsuffe:
Alan C. Bomstein
David II. Bonk
Jared Brown
R~ A, BurweJ.1
Robat W, Byrd
Dan W. Carli.le
HUT)' S. Cine
Robert N, -Pcle" Crawford DDS
Ma.ry A, Devine
Daniel M. Doyle:
Edward C. Droste
DcnniI E, Eckel
Kennelh G. HunilLcr1
RDbc:rt E, Hc:ilman, J r,
SLcVe M. Jdfrica
AI N, Justice, CPM. CRE
Roland S. Kennedy
Russel A, Kimball
Omy R. Lubi
Daniel T. Mann
Roy J. McCnw,Jr,
J, H. McCurtain, JI,
Judy Mitchell
Fnn.lc V. Muzphy, m
David C. Rijoc
M.dc:.llne: M. Robinson
J.ck E. Ruuell. Jr,
Tdmadge Rutledge:
Dvyl J. Sc:aLcr1
Don 1.. Sc:a1OO
Ronald W. Stuart
Dnid p, SlOne
Jam~ Warner
Gale: I-L Windham
S \.eV C21 O. Zah orlan
TAMPA BAY
1ft~
,5JQ)q~
Gr\EATEr\ CLEARWATER
CHAMBE~ OF COMJv\ERCE
128 N, OSCEOLA AVE~ P.O, OOX 2457. ClEAJl.WATER. FL 34617. 810/461.0011. FAX 81:3/449,2889
\\)\o.\.\.C"- 4- ~OMM
April 21, 1994
l-'!'r'f.r"~ om.
I". \01. ~(;.t.:, .
COMMISSION
FRESS
u.~te ~ 2 5 m94
CITY GL8iK
The Honorable Rita Garvey, Mayor
and city commission
City of Clearwater
P.o. Box 4748
Clearwater, FL 34617
Dear Mayor and Commissioners:
During your meeting on March 17, 1994, you asked if the
Greater Clearwater Chamber of Commerce was interested in
selling its property on Osceola Avenue, to come forward with
a price.
The value of the services provided by your chamber to our
community is immeasurable. We have rarely asked for or
received any city revenue for these services. We have
worked hard to provide a strong pUblic/private partnership
with you whenever possible to benefit our citizens and are
proud to do so.
We feel these services and accomplishments are worthy of
consideration when determining the price of our property.
Our volunteer hours, staff time and new facilities will be
dedicated to services and benefits for our citizens. These
are services the city will not have to provide. Obviously,
if the price you offer for our current facilities is too low
to adequately replace them or to permit us to continue to
serve our community well, we will have to decline.
I have enclosed a partial list of the successes of our
chamber members and hope you agree, these accomplishments
are worthy.
As you know, we have delayed making any major renovations to
our property for three years while waiting for the city to
decide what to do with the Osceola stree~ bluff area. I am
sorry, but we cannot wait any longer as the building is
beginning to deteriorate.
~.~ .
Mayor Rita Garvey
April 19, ~994
page 2
We have taken a survey of a portion of our membership and
they have agreed to help finance an upgrade of our programs
and facilities to better serve them.
Our asking price for the current property, land and building
is its appraised value of $385,000. We feel this is fair
and much less than you would have to pay if this was
commercial property.
This is also much less than the city would have to pay if we
upgrade the facilities and then this site is designated as
the location for the new bridge to the Memorial Causeway.
You would have to buy it at fair market value plus the cost
of the improvements we make.
Please consider this appraised value our offer. We would be
happy to appear before you and make our offer in person.
Because of the deterioration of our building, we would
appreciate your evaluation and response by May 12, 1994 so
we may move forward. Please call Pete Woodham, our
President, at 461-0011 if you have any questions.
Thank you for your consideration and I look forward to
developing an even stronger partnership in the future.
Sincerely,
~~naerson
Chairman of the Board
PMH/vjc
Partial List Of Accomplishnents
Greater Clearwater Chamber of Commerce
Phil Henderson, Chairman of the Board
April 21, 1994
:l
- Courtney Campbell Causeway - 1) Convinced state not to put
up 8 foot high fence entire length 2) Also had hundreds of
volunteers beautify it two years ago (with help from the
city) .
- Welcome Center on Route 60 - Assist 250,000 visitors
annually.
- Initiated "Paint Your Heart Out" program
Recommended widening Drew street for East/West traffic
improvements
Palm Harbor University High
- Penny for Pinellas Support - Together with City and
County (Passed by 396 votes county-wide)
- Promoted Drug Free Workplace Program with Tropicana Grant
- originated the International Pro Beach Volleyball Hall of
Fame on Clearwater Beach
- Established the Business Alliance to stimulate economic
growth in the Greenwood area
- Conduct annual Teacher Appreciation Breakfast for over 600
teachers.
- Initiated Jazz Holiday
- Worked with then state Representative Trish Muscarella and
stimulated support from other chambers throughout Florida to
ease the highly restrictive 50% lifetime linit on home
improvements on our barrier islands including Clearwater
Beach and Sand Key
- Conducted several free seminars on disaster preparedness
for businesses
. . ..". " ," '.~. . . t'-~ .,' '. .
.t
Annually distribute over 100,000
Clearwater throughout the world
-Provide business to business networking opportunities
Business After Hours
- Coordinated the Inaugural Run of the Bayside Bridge
to commemorate the opening of the Bayside Bridge
- Assist hundreds of new businesses get started in
Clearwater annually
- Work continuously to promote Clearwater as an ideal,
location to live in, visit, or move a business to
- We are the city's biggest promoter
AND MORE
, . 1 " _ . ~ . r . ~, " . 'll . '. . " : ,'" 4'., '. ',~ ' "'," ..
~'6'
FOR COMMISSION MEETING Mav 2. 1994 APPOINTMENTS Agenda #_
APPOINTMENT WORKSHEET
BOARD: Planning and ZoninQ Board
TERM: 4 years (effective 11/18/93)
APPOINTED BY: City Commission
FINANCIAL DISCLOSURE: Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7
CHAIRPERSON: John Carassas
MEETING DATES: 1 st and 3rd Tuesdays
at 2:00 p.m.
APPTS. NEEDED: 1
DATE APPTS. TO BE MADE: 5/2/94
THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW
REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW
APPOINTEE.
Name-Address
Date of Original
Appointment
Attendance Interest in
Record reappointment
1. Bob Bickerstaffe
1007 E. Druid Rd., 34616
(current term expires 5/31/94)
1991
past 12 mtg
present 11 labsent 1
YES
THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE
VACANCIES:
Name-Address
Comments-Related Experience, Etc.
1 . Dale Anderson
923 Bruce Ave.,34630
Commercial Real Estate Broker
2. George Athens
1018 Bay Esplanade Dr., 34630
Restaurant Manager
3. Ernie Cline
2074 Sunset Pt.Rd., 34625
Self-employed/building contractor
4. Mark Hatoun
303 Cedar St., 34615
Engineer wi Pinellas County
5. Bill Johnson
479 E. Shore Dr., #1, 34616
Real Estate Broker
6. Nicholas Kudlicka
200 Starcrest # 153, 34625
Self-employed - Potter
7. Frank C. Kunnen
22067 US 19N, 34625
General Contractor
8. Johnny long
2315 Minneola Rd.,34624
Past member N.Greenwood Design Review Committee
Retired military
9. James Madden
51 Island Way, 34630
Retired Deputy City Clerk
Continued
.. . .",- . "
. '.rCL'~hirley Moran self-employed, consultant.
....240 Windward Passage,#805,34630 .
11. Bernard Panush
19029 US19N, #1-18, 34624
1 3. Curlee Rivers
1341 Fairmont St., 34615
. ..
. ',.
" . .~ ~. .' . ~ . , . . '. . .
~~
FOR COMMISSION MEETING Mav 2,1994 APPOINTMENTS Agenda #_
APPOINTMENT WORKSHEET
BOARD: Community Relations Board
TERM: 4 years (effective 11/18/93)
APPOINTED BY: City Commission
FINANCIAL DISCLOSURE: Required
RESIDENCY REQUIREMENT: City of Clearwater
(up to 2 Pinellas County Residents at one time)
MEMBERS: 13
CHAIRPERSON: Herbert Freitag
MEETING DATES: As called (4/yr.)
PLACE: Commission Chambers
APPTS. NEEDED: 2
DATE APPTS: TO BE MADE: 5/2/94
THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW
REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW
APPOINTEE.
SPECIAL QUALIFICATIONS: 1 representative from each of the following: Retail Merchandising
Mgmt; Industrial Mgmt.; Real Estate Sales; Property Leasing; Mortgage Financing & Law
Enforcement. (There may be 2 from Pin. Co. under Clwr jurisdiction)
Name - Address
Date of Original
Appointment
Attendance Interest in
Record reappointment
1. Rev. Freitag - "At-Large" 1991 past 2 yrs/9mtgs YES
829 Narcissus Ave., 34630 (current term expires 5/31/94) present 8/absent 1
2. Vacant seat in the "Industrial Mgmt" category (Ted Nims passed away)
THE NAMES BELOW ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE
VACANCIES:
Name-Address
Comments~Related Experience, Etc.
1 . Sheila Cole
200 Dolphin Pt., 34630
(At-Large)
Retired Director Weight Loss Co.
Pres. Island Estates Civic Assoc.
2. Bernard Ferrell
2717 Foxfire Ct., 34621
(At-Large)
Pharmacist
3. Florence Hosch
1840 Venetian Point Dr., 34615
(At-Large)
Past Member Clwr Health
Facilities Authority
4. Nicholas Kudlicka
200 Starcrest #153, 34625
(At-Large)
Self-employed - Potter
5. Bernard Panush
19029 US19N, #1~18, 34624
(At-Large)
Past member Library Board
6. Naomi Williams
1300 Ridge Ave., 34615
(At-Large)
Administrator St. Petersburg
Junior College
, .., . ",", . .', ,...~' ".'. "", . .
:~
APPOINTMENT WORKSHEET
FOR COMMISSION MEETING Mav 2, 1994 APPOINTMENTS Agenda #30
BOARD:Neighborhood Advisory Committee
TERM: Ad Hoc
APPOINTED BY: City Commission
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
MEMBERS: 12
CHAIRPERSON(S): Darrell Collins
MEETING DATES: 2nd Tuesday
PLACE: Annex
APPTS. NEEDED: 3
DATE APPTS: TO BE MADE: 5/2/94
SPECIAL QUALIFICATIONS: (3) North Greenwood Alea, (3) South Greenwood Area,
(3) East Clearwater, (3) At-Large
THE FOLLOWING ADVISORY BOARD MEMBER{S) HAVE TERMS WHICH EXPIRE AND NOW
REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OF REPLACEMENT BY A NEW
APPOINTEE.
Name-Address
Date of Original
Aooointment
Attendance
Record
Interest in
reaooointment
1. Vacant - North Greenwood (Ralph Linn resigned)
2. Vacant - East Clearwater (Richard Kinseher removed)
3. Vacant - East Clearwater (Thomas Brooks resigned)
THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE ABOVE
VACANCIES:
Name-Address
Comments-Related Exoerience. Etc.
1 . Bernard Ferrell - At-Large
2717 Foxfire Ct., 34621
Pharmacist
2. William C. Graham - At-Large
1 564 Scott Street, 3461 5
Assistant Pastor, on focus committee
for City's infil/ housing program
3. Mayme Hodges - North Greenwood
1162 LaSalle St.,34615
past Commissioner
4. Florence Hosch - At-Large
1840 Venetian Point Dr., 34615
past member Heath Facilities
5. Ruth Hunter - East Clwr
1024 Applewood Dr., 34619
employed w/Great Western Bank
6. Daniel Kensak - At-Large
1861 Overbrook Ave., 34615
Self employed/general maintenance
volunteers at BayPines VA Hospital
7. Curlee Rivers - At-Large
1341 Fairmont St., 34615
Teacher
i,.,
"
- ~ ' , ' .f.. '.. . .' .... , . "'., '. . . ".' J
.,
APPOINTMENT WORKSHEET
31
FOR COMMISSION MEETING Mav 2, 1994 APPOINTMENTS Agenda #
BOARD: Beautification Committee
TERM: 4 years
APPOINTED BY: City Commission
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 9
CHAIRPERSON: Robert Resch
MEETING DATES:1st Wed., 9:00 a.m.
PLACE: Annex
APPTS. NEEDED: 1
DATE APPTS TO BE MADE: 5/2/944
THE FOLLOWING ADVISORY BOARD MEMBER(S) HAVE TERMS WHICH EXPIRE AND NOW
REQUIRE EITHER REAPPOINTMENT FOR A NEW TERM OR REPLACEMENT BY A NEW
APPOINTEE.
Name-Address
Date of Original
Aooointment
1 . Robert Resch
210 Orangewood Ave., 34615
(current term expires 5/31/94)
1991
Attendance
Record
Interest in
reaooointment
NA
NO
THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION TO FILL THE
ABOVE VACANCIES:
Name-Address
1 . Sheila Cole
200 Dolphin Pt., 34630
2. Bernard Panush
19029 US19N, #1-18,34624
3. Delphine Pullar
2663 Sabal Springs Circle, #102,34621
Comments-Related Exoerience,Etc.
Retired Director Weight Loss Co.
Pres. Island Estates Civic Assoc.
Past member Beautification
Committee & Library Board
Retired credit analyst
. 4 1 . . ., . , ~ { " . " .4 .: .. i." ," L. ~. 1
Clearwater City Commission
Agenda Cover Memorandum
Item #
~=:S ~ ~ I Meeting Date: ----
S/~R'f
SUBJECT:
Clearwater's representation on the st. Petersburg/Clearwater Economic
Development Council
RECOMMENDATION/MOTION:
Appoint a representative for a two year term, May 6, 1994 to May 5, 1996
[] and that the appropriate officials be authorized to execute same.
BACRGROUND:
The city appoints two members to this Council, one of whom shall be a
member of Bay Area Manufacturers Association (BAMA).
The city's current appointee, Oliver Woodruff, has a term which expires
May 5, 1994.
The Council and BAMA are recommending appointment of Mr. R. (Dick) Evan
Evans, President of Eva-Tone, Inc. (4801 Ulmerton Rd., Clearwater, 34622, 572-
7000)
commissioner Deegan is Clearwater's other representative on the Council.
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Originating Dept:
City Clerk
Costs: $ N/A
Total
commission Action:
o Approved
o Approved w/ cond i t ions
o Denied
o Continued to:
User Dept:
$ N/A
Current Fiscal Yr.
Slbnittcd by:
Advertised:
Date:
Paper:
I'i'3 Not Rcqui red
Affected Parties
o Notified
I'i'3 Not Rcqu ired
FU'lding Source:
o Capital Imp.
o Operating
o Other
Attachments:
3/18/94 letter from Council
o None
Appropriation Code:
Ci ty Manager
APR 22 · 94 1 5: 11
FROM PINELLAS IND COUNCil
PAGE.eel
ST. PETERSBURG/CLEARWATER 3;;;' n
ECONOMIC DEVELOPMENT COUNCIL -'l ·
AN AGENCY OF PINEU^S COUNTY INDUSTRY COUNCIL
March ~B, 1994
The Honorable Rita Garvey
Mayor
city of Clearwater
P. o. Box 4748
Clearwater, FL 34618
Dear Mayor Garvey:
The Clearwater city Commission on July 2, 1992 .reappointQd Mr.
Oliver Woodruff as a Clearwater representative on the Council's
EKecutive Board for a two year term, expirin9 May 5, 1994.
We are strongly recommending that Mr. R. Evan (Dick) Evans,
president of Eva-Tone, Inc., be appointed to.replace Mr. Woodruff.
Our council was instrumental in moving Eva-Tone, Inc. from Chicago
to Clearwater 15 years ago, and they presently employ 290 people.
~. Evans has served as past president of the Bay Area
Manufacturers Association and has worked closely with the Council
in encouraging industry to relocate to our community.
w~ respectfully request that Mr. Evans ba appointed to the
council's Executive Board, replacing Mr. Woodruff, eftectivQ May 5,
1994.
Sincerely,
V"'" 1/_.-
William M. Castoro
Executive Director
WMC/hd
co: Mr. R. Evan Evans
Members of the Executive Board,
st. Petersburg/Clearwater Economic Development Council
2200 TAI.I. PINES DR1VE, SUITE 100. LARGO, fLORIDA 34641. USA
PHONE (SU) 5,~-0200 . FAX (81.3) 535-8336 . TOLL FREE {-80U-858-4144
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.. . . FROM: Betty Deptula, City Manager ~
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SUBJECT:
Utility Customer Service Building
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l~UHE8 'm:
COIVlIVI fSSIOf\'
PRES?
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Date iwPR 2 0 1994..., :..
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DATE:
April 19, 1994
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Attached for your information is staff's recommendation regarding the Utility Cust6'mer
Service Building.
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I have directed staff to further negotiate with Citizens Bank for the first floor space, which is' .. ... !
approximately 10.,000 sq. ft. I expect to have a proposal for the City Commission vote at ....... ~/::.<:'. Iii
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CITY OF CLEARWATER
INTERDEPARTMENT CORRESPONDENCE
TO: Betty Deptula, City Manager
FROM: Jeffrey Harper, Director of Administrative service~~
COPIES: Kathy S. Rice, Deputy City Manager
william Baker, Assistant City Manager
John Scott, Asst. Director Administrative Services/UeS
SUBJECT: Utility Customer Service Building - 900 Chestnut Street
DATE: April 15, 1994
This memorandum addresses the current status of the Utility
Customer Service Building at 900 Chestnut street, lists various
options the City might follow in dealing with this situation, and
presents our preferred option.
In summary, the Utility Building is a 29 year old building that
contains asbestos in the ceiling and floor tile. It has an
unusable heating and air conditioning system. It is in need of a
new roof. It is on land that has petroleum contaminants from a
former neighboring gasoline station. The area of the building is
12,651 square feet. It contains a staff of 42 utility Customer
Service employees, 5 Gas Sales personnel who will be moving soon,
and a gas appliance display area. The building is not in
compliance with current fire codes and does not comply with ADA
requirements.
We have considered several options on how to deal with this
situation until new city offices are constructed. These options
are listed below in the order that we recommend.
1. Move the utility Customer service Division into leased space
as soon as possible.
A. Offer the building for sale as is, stay in leased
quarters until the new City facilities are built.
B. Fix the building in stages and place it on the
market after each stage of repair, e.g., asbestos
abatement, roof, etc., stay in leased quarters.
C. Fix the building completely as detailed by
Building and Maintenance in 1993, and move back in
until the new facility is built.
2. stay in the building and make the recommended improvements
while continuing operations in it.
3. Do nothing, continue operations in the building until the
new quarters are ready.
1
TOTAL:
$ 8,000
5,500
4,000
2,000
10,000
35,000
$64,500
In considering these options the following rough cost estimates
were used.
The estimated costs of moving the utility Customer service
operation is approximately $64,500. This includes:
Moving furniture and equipment
Moving computer equipment
Cabling computers at new site
Moving the automated call director
Preparing the new site
Replacing the telephone system
(Note the replacement of the telephone
system will have to be done in the not
too distant future regardless of where
operations are located).
The cost to fix the building as estimated by the General Services
Department is as follows:
Asbestos abatement, ceiling
Cover asbestos floor tile
Replace ceiling
Indoor air quality (HVAC)
Roof replacement
Fire Code compliance
ADA compliance
TOTAL:
$100,000
10,000
8,000
78,500
26,000
25,300
12.700+
$260,500
Our asbestos consultant, Allied Environmental Consultants, Inc.,
estimates that this would take 25 work days if this work is done
while the building is unoccupied, and 35-40 work days if the
building is occupied. Mr. Jim Rizk of Occupational Health
conservation, Inc., the company that has been monitoring the air
quality in the building, reports that the asbestos could be
removed while the building is occupied. He stated that this
would be difficult, and not recommended as it would be more
costly. Furthermore, it would be difficult to compartmentalize
the building as work areas have computer cabling and telephone
cabling that goes through the asbestos ceiling. He thinks
vacating the building before removing this asbestos would be the
preferred course.
The cost estimates prepared by General Services were done in May
of 1993. General Services staff still thinks these estimate~ are
realistic. They do not include engineering costs and blueprints.
The contamination under the building will require 3-4 years to
clean up according to Mr. Miles Ballogg of our Environmental
2
BASE: 12,651 x $48.40/s.f. =
Open porch and canopy value new =
Approximate total value new =
+ 712 s.f. boiler condenser =
Building @ $15.00 s.f.
TOTAL =
$612,308
24,000
636,308
10,680
Office. The owners of the gas station have access to the site as
they have monitoring wells in place.
Our Real Estate Services Manager, Earl Barrett has estimated the
value of the utility Building as follows:
$646,988
Approximate depreciated value
(29 years/50 years - 42%
remaining value)
=
$271,735
Add:
Land value @ $8.00 per s.f. x
44,940 s.f.
Asphalt parking (54 spaces)
and landscaping (depreciated)
=
$359,520.
$ 25,000
TOTAL ESTIMATED VALUE =
ROUNDED (DOWN) =
$656,255
$655,000
Mr. Barrett points out that these calculations would be
reasonably applicable if the building were in average condition
for its' age and had a high functional utility. As mentioned
above, there are some substantial negatives to the building that
would effect these valuations. The Property Appraiser describes
the building as a Class "B" office building. Mr. Barrett used
this classification in doing his calculations. Considering that
it is estimated that the cost to do the needed work to the
building is in excess of $260,000, Mr. Barrett concludes that it
may be more cost effective to demolish the building and either
use the site for another purpose or sell it. Mr. Barrett
suggests that a before and after appraisal of the building be
obtained if more precise information is needed. The estimated
cost for this type of an appraisal is $7,000 - $10,000.
Costs of leasing space. Mr. Barrett has checked several sites in
the general downtown area as possible sites for utility Customer
Service. The possible locations found so far include the
following:
1. pioneer Building, Cleveland street - The property owner is
not interested in a three year lease because of capital
improvement costs that would be necessary.
3
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4. Sunshine Mall has 100,000 square feet available at about
$8.00 per square foot. This space would need to be reworked to
fit the City's needs.
2. Cleveland Plaza has 47,725 usable square feet available.
Rental rate in an "as is" condition is $6.00 per square foot plus
$1.35 in operating expenses with the City responsible for
utilities and janitorial service. Rent would increase $.50 per
square foot per year. This space would need to be reworked to
fit the City's needs.
3. Searstown has 38,300 square feet available at about $8.00 per
square foot. This space would need to be reworked to fit the
city's needs.
5. citizens Bank Building, 1130 Cleveland street - There is a
gross area of 17,330 square feet available. The first floor is
about 10,000 square feet. The asking price is $11.00 per square
foot full service.
Of these buildings, the citizens Bank Building would require the
least preparatory work.
Recommendation
It is our recommendation that the city lease space and relocate
the utility Customer Service Division of Administrative services
until the new municipal office complex is completed. This will
be the least disruptive to operations. It will eliminate
employee concerns about working in the present building.
It is estimated that leasing space will cost approximately
$100,000 per year. The cost of the move will be about $64,500
including $35,000 for a new telephone system that will have to be
acquired before too long regardless of where the operation is
located.
The cost of repairing the building is estimated at $260,500.
This figure may increase depending on the difficulty of removing
the asbestos. Mr. Barrett suggests that the building may not
merit such a substantial investment.
Of the buildings we have seen to date, the citizens Bank building
appears to be the best option. It has a drive through, it has a
vault, and it has teller stations that would do for cashiers and
customer service. The other buildings are basically empty shells
that would require major work.
The second option: repairing the building while maintaining
operations in it would possibly be less costly, although the cost
of repairs and the cost of leasing space could be pretty close.
4
staff has concerns about how realistic it is to maintain
operations while the asbestos is being removed and other work is
being done. The consultants think it could be done, although it
would be difficult and not the best approach. There would be
severe employee morale problems as warning signs would have to be
posted. We are not entirely sure the telephone and computer
equipment in the building can be moved around as some of the
cabling goes through the asbestos. operations would be disrupted
for a period of from four to six months. The asbestos removed
would have to precede the work needed to replace the HVAC system
and to bring the building into compliance with Fire Codes and the
ADA.
The third option, remaining in the building with no major work
done until the new City facility is built has several problems.
The building in its present state has temporary air conditioning
that is inadequate. Some rooms have no air conditioning. The
asbestos ceiling appears to be in good condition. However, on
two occasions roof leaks have caused some crumbling that required
asbestos teams to come in and do clean up. The employees are
fearful of working in the building. The most recent air quality
check (copy attached) indicates continuing problems with fungus
and mold in one area of the building.
I suggest the following steps:
1. Negotiate a three year lease for the citizens Bank Building
or a similar facility to house Utility Customer Service
operations until the new municipal offices are built.
2. Have a before and after appraisal of the building done as
suggested by Mr. Barrett. This would help in deciding whether or
not to spend the $260,500+ to repair the building.
3. Move into the leased space.
4. Sell the building or demolish it and use the land for some
other purpose.
Attachments
1. April 1994 Indoor Air Quality Report
2. Scope of Work Summary prepared by General Services, May 1993
3. Report on Potential Relocation Sites prepared by Mr. Earl
Barrett, April 1994
4. utility Building Valuation Estimate prepared by Mr. Earl
Barrett, April 1994
5. Fire Marshal's Report, October 1993
5
F.ll'l1
APR 15 '54 le:SSAM 0 H C - TAMPA
OCCUPATIONAL HEALTH CONSERVATION.. Il'\fC.
.
FA CSrMlLE 'mAN Si:'r1ITI'AL FO RM:
FAX. NO. RECEMNG FROM: (813) 6~-6702
DOCUMENT SENT rnOM~
COMPANYl'lAMESENT;O:' ~ Z W..f)J!JJ.~
~t, Stgve /(e((Lf
t:1(?. ~ ~~t1e S' ~ J Z/C
DATE OF1"RA.NSMlSSION: _Roid /5. ICflV
I I
_ I 0 PAGES FOLLOW THIS ~SM1TrAI. SEl:ET
A"J:':rENnO N'~
Pl~e c::a.U OCCUPAnoC"!A.L li".EALnI CONSERYATION, INe. at (813) 6Zo-S1So, If pages a.re mls.sing 01"
. unrc.ad.able. Thank you.
MESSAGE:
This rac::simnt: t:I'7.nsm~:5ioc. (and/or dc<:uments aecoC1panyin~ Ie) mar contain cocIidentl.al Information
belonging to the ,sOlder witich. is pl"OpnetJlt'j'. The in.Co~ation Is inumded only fOt" the we oC the Indhidual
Or' l:ndty named a.bQye,. It yea nre not the intended ~pi~nc,. YOll ~ ha-eby notUied that: a.ny dtsclosun:,
. .
copying, distributiQc, Qt" the taking o( ;ny aetiol'l In rcIianC'l; 10 the contents oC this iaIormncon u .5tnc:t1y
prohibited. tr you have recd.'V~ thJs trl:t\1srn1s~ion in e~C', ple.a3~ immctJiatel1 notify Wi by tr.lc:phon.c to
al"rauge return oC the dlX1.1ment,z.
Qfo(Q,t" AA .5ou-n
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AFR 15 '94 1e:SEAM 0 H C - iAPPA
P. 2/11
INTRODUCTION:
Occupational Health Conservation, Inc. conducted an Indoor Air Quality (IAQ) survey at the City
of CleatVlater, Utilities Building located at 900 Chestnut Street, Clearwater, Florida. The survey was
performed by Mr. James F. Rizk, ern and M:r. Scott Balcom, IH on March 17th & 18th of 1994.
The purpose of the survey was to study the indoor environment of the facility to ensure that it is
within acceptable levels for safety and comfort of its occupants. The survey was initiated by Mr.
Mike Murray as a routine testing of the building environment.
SUMMARY OF FINDINGS:
Based on OHC's visual and air sampling investigation overall, the building is well maintained. Some
renovations to improve the quality of air in the building have been performed since ORC's last visit.
In addition, an asbestos survey was performed over tbe past year to identify any asbestos-containing
material and the damaged asbestos located in the Air Handler Room was removed. Two new Air
Handler units were installed to supply the Lobby
Samples for Formaldehyde, Carbon Dioxide, Temperature/Humidity and Fibers were all well 'Within
acceptable levels. Samples for biological agents (fungus/mold and bacteria) were all within acceptable
levels except for one area located at the First Floor, Finance Section where the levels were about ten
(10) times the e}..1erior level. Further investigation is required to determine if a potential
contamination exists and to confirm these data.
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APR lS 'S~ 1e: 56AM 0 H C - TAMPA
P.3/11
BUILDING DESCRJPTIo]+.r:
The facility consists of a two story structure with a second floor occupying partial section of the
building. Exterior finish is stucco with operable windows. Interior finishes consist offioor tile and
carpet floor covering. drop ceiling tile system and walls covered with carpeting and wood panels.
,..
~
ASSESSMENT:
A visual inspection was performed to identify any physical conditioI1$ which may affect the quality
of the envirorunent within the Building. A series ofsamples were taken to test for basic contaminants
usually encounted in an indoor environment.
Based on OBC's ,,;sual observations there appears to be no constnlction abnonnallties in this facility.
There has been some renovations made to the HV AC system which significantly improved the quality
of air. The building is not overcrowded and seems to be well maintained. As noted in our previous
survey, some of the walls are covered with carpet. These walls will require additional maintenance
to ensure that the carpets remain clean and periodically vacuumed. Temperature and humidity
samples averaged between 74 and 780 F and 52 to 63% RH, These are within acceptable levels.
Air samples were collected for the following agents:
Biologicals (Fungus/Mold, Bacteria)
Formaldehyde
Carbon Dioxide
Fibers
All the samples collected were well within acceptable levels except for one biological sample for
fungus and mold taken in the First Floor, Finance Section. This sample was 10 times the exterior
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APR 15 ' 54 113: 57AM 0 H C - TA/"PA
TEST RESULTS
CONCENTRATION OF FUNGI
01 Accountant II, 2nd 18 Mycelia Sterilia
Floor
02 Chief Meter Reader, <18 None Detected
2nd Floor
04 Assistant Accounts <18 None Detected
Mana er, 1st Floor
05 Finance Section, 1st 177 Mycelia SterUia
Floor Clados orium
07 Outside 18 M celia Sterilia
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Bacillus
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Chief Meter Reader,
2nd Floor
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APR 15 "54 10: 57AM 0 H C - TAMPA.
TEST RESULTS
TEMPERATURE & HUMIDITY
Staff Assistant il, 2nd 3:35PM 61/77 38%
Floor
Chief Meter Reader, 3:37PM 64/7 5 52%
2nd Floor
Breakroom, 2nd ----- 66/78 54%
Floor
Finance Section, 1 st 66/76 58%
f - Floor
Customer Service, 66/76 58%
1 st Floor
Lobby, 1st Floor 65/74 62%
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Staff Assistant IL 2nd
Floor
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AFR 15 '94 1B:56AM 0 H C - TA~FA
F.9/11
TEST RESULTS
CARBON DIOXIDE (C02)
....
Customer Service 10:40 AM 1 450 ppm
SupeJVisof, 1st
Floor
Credit Collection, 10:44 AM 2 432 ppm
1 st Floor
Credit I\1anager, 10:46 AM 1 446 ppm
] st Floor
Gas Sales, 1st 10:50 AM 1 527 ppm
Floor
Lobb I 1st Floor 10:52 AM 8+ 435 m
Finance Section, 10:56 AM 7+1 385 ppm
1 st Floor
Customer Service, 11:01 AIv! 6 372ppm
1st Floor
Staff Assistant II, 11:02AM 1 408 ppm
2nd Floor
Mail Room, 2nd 11:04 AM -------.. 422 ppm
Floor
Customer Service 11 :06 Al\1 1 430 pprn
Manager, 2nd
Floor
Customer Support 11:07 AM 2 444 ppm
Specialist, 2nd
Floor
ChiefI\1eter 11:09 M1 , 1 451ppm
Reader. 2nd Floor
Lounge, 2nd Floor 11:12 M1 467 ppm
AFR 15 '94 le:S6AM 0 H C - TAMFA
TEST F.ESUL TS
CARBON DIOXIDE (C02) (CONT'D)
Customer Service 3 :30 Pf'...1 1 399 ppm
Su pervisor, 1 5t
Floor
Credit Collection, 3 :26 PM 2 402 ppm
1 st Floor
Credit Manager, 3:23 PM 1 404 ppm
1st Floor
Gas Sales, 1st 3:20 PM 1 400 ppm
Floor
Lobbv. 1st Floor 3: 18 PM 8.;- 392 m
:Finance Section, 3; 16 PM 7-r1 340 ppm
1 st Floor
Customer Service) 3: 14 PM 6 412 ppm
1st Floor
Staff Assistant II, 3: 12 PM 1 407 ppm
2nd Floor
Mail ROOIn, 2nd 3: 10 PM "'--..-..- 3 80 ppm
Floor
Customer Service 3 :07 p~r 1 351 ppm
Manager, 2nd
Floor
Customer Support 3 :05 PM 2- 383 ppm
Specialist, 2nd
Floor
Chief Meter 3:02 PM 1 386 ppm
R.eader, 2nd Floor
Lounge, 2nd Floor 3 :00 PM ----- 457 pprn
"
,"
p.le/11
,~
APR 15 '54 10:5SAM 0 H C - TAMPA
F .11/11
TEST RESULTS
DUST/FIBERS
,
t
I
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I
f
1
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l
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1
f
\
NOTE:
CU-IA Mall Room, 2nd Floor BDL
CU-2A Customer Service Manager, SDL
2nd Floor
CU-3A Chief Meter Reader, 2nd BDL
Floor
CU-4A Breakroom. 2nd Floor BDL
CD-SA Finance Department, 1st BDL
Floor
CU-6A Lobb lIst Floor BDL
CU..7A Credit Section 1 st Floor BDL
CD-SA Customer Service Supervisor, BDL
1 st Floor
CU.9A 1 st Floor BDL
CU-IB Field Blank BDL
Fiber Level of 0.01 flee is the minimum detectable level.
BDL = Below Detection Level
'.
APR 15 'S~ 113: 5SAM 0 H C - TAI'1PA
P.1V'11
TEST RESULTS
DUSTIFIBERS
CU-1A Mall Room, 2nd Floor BDL
CU-2A Customer Service Manager, BDL
2nd Floor
CU-3A CruefMeter Reader) 2nd BDL
Floor
CU-4A B rea1croorn, 2nd Floor BDL
CD-SA Finance Department, 1st BDL
Floor
CU-6A Lobb ,1st Floor BDL
CU~ 7 A Credit Section, 1 st Floor BDL
CU-8A Customer Service Supervisor) BDL
1 st Floor
CU.9A 1 st Floor BDL
CU-l B Field Blank BDL
NOTE: Fiber Level of 0.01 flee is the minimum detectable level.
BDL ;;:: Below Detection Le.vel
'.
UTILITIES ADMINISTRATION BUILDING
900 CHESTNUT STREET, CLEARWATER, FLORIDA
SCOPE OF WORK SUMMARY
.:\
1.
Asbestos Abatement:
Recommendations:
Cost:
1.) Removal of asbestos containing ceiling material.
Alternative: Remove asbestos in small amounts, as work
that will impact the ceiling is aone.
2.) Ceiling replacement.
3.) Install floor covering over the existing asbestos tile
and mastic.
$100,000.00
Sub Total:
Ongoing
$ 8,000.00
S 10,000.00
$118,000.00
II.
Fire Code Violations:
Recommendations:
Cost:
1.) Seal all wall and ceiling penetrations.
2.) Install three fire doors to enclose East Stairway.
3.) Provide one-hour rated enclosures for all, closets, vaults
and storerooms.
4.) Remove carpet from the walls and refinish.
5.) Install six emergency lights.
6.) Provide a one-hour rated corridor, on the second floor,
to the East Stairs.
7.) Totally enclose West stairway.
Alternative: Install an automatic sprinkler system
throughout and provide an additional exit from the sales
area.
$ 1,000.00
$ 2,600.00
$ 5,400.00
$ 3,700.00
$ 2,400.00
$ 4,700.00
5,500.00
($ 5,000.00)
Sub Total: $ 25,300.00
III. Indoor Air Quality:
Recommendations:
Cost:
1.) Replace the existing chiller.
2.) Replace the three air handlers and fan coil units.
(Includes relocation of duct due to new fire rated corridor.)
3.) Clean and treat with anti-microbial agents, the air distri-
bution duct work and grilles.
4.) Replace the existing boiler.
$ 26,000.00
$ 36,500.00
Sub Total:
$ 4,000.00
S 12,000.00
$ 78,500.00
IV.
Roof Replacement:
Recommendations:
Cost:
1.) Replace the roofing system.
Alternative: Patch and repair.
$ 26,000.00
Ongoing
Sub Total: $ 26,000.00
v.
ADA Compliance:
Recommendations:
Cost:
1.) Provide two additional access ways.
2.) Provide access to picnic tables.
3.) Provide ramps to parking areas.
4.) Provide ramps to entrances.
5.) Provide visual fire alarm system.
6.) Lower thresholds on entrances.
7.) Provide 36 inch wide door openings.
8.) 'Replace one water fountain.
9.) Renovate rest rooms.
10.) Replace handrails in the West stairway.
$ 200.00
$ 200.00
$ 300.00
$ 1,200.00
$ 1,000.00
$ 200.00
$ 2,500.00
$ 700.00
$ 6,000.00
S 400.00
Sub Total: $ 12,700.00
Grand Total: ~60,500.00
Note: If total exceeds $275,000.00 a chair lift to the 2nd floor will be required.
}
C LE A R W A
correspondence
. FROM: '
Earl
Harper, Director, Administrative Services
Barrett, Real Estate Services Manage~~
COPIES: John Scott, Assistant Director/Administrative Services I
utility Customer service
SUBJECT: Available lease space in vicinity of utilities Building
DATE: April 4, 1994
Attached is a list of possible lease sites within proximity to
utilities Building and also the Annex.
This memo will also confirm that appointments are scheduled to
walk-thru the citizens Bank Building at 2:00 PM on Wednesday, April
6 with Sharon Scavuzzo, followed by a meeting at about 2:45 PM that
date with Pat Vega in the Sunshine Mall management office. .
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POTENTIAL RELOCATION SITES
1) pioneer Building, Cleveland street at Lincoln Avenue
Available Gross Area:
Parking spaces:
possible lease rates:
45,000 MOL
140 II
$10 - $ll/Sq. Ft. (Full Service)
$ 3 - $ 4/Sq. Ft. (Triple-Net)
NOTE: Property owner, Northwestern Mutual Life is not
interested in a 3 year lease because of capital improvement
costs that would be necessary. Owner is VERY READY to sell.
1A) 1275-1279 Cleveland Street offered for lease/sale/exchange
Available Gross Area:
(Improvements)
Gross Land Area:
possible Lease rates:
1,085 Sq. Ft. Base Area
1,922 Sq. Ft. Base semi-finish
13,800 Sq. Ft. (115 X 120
Not Contacted yet
2) Cleveland Plaza, 1200 Block Cleveland Street
Available Gross Area:
21,000
14,048
5,750
40,798
Ample
$6.00-$7.00/Sq. Ft.
+ CAM of $1.35 (negotiable)
NOTE: Management would prefer to retain the publix property
for potential grocery store.
(Publix)
(Woolworth's)
(Buddy Bi-Rite)
SQ. FT.
TOTAL AREA:
Parking Spaces:
Possible Lease Rates:
3) Searstown, 1200 Block South Missouri
TOTAL AREA:
parking Spaces:
Possible Lease Rates:
28,000 (Phar-Mor_
+ 6,000 space
+ 4,300 space
38,300 SQ. FT.
Ample
$4.00 - $6.00/Sq. Ft. (Trip/Net)
Available Gross Area:
\
NOTES: l)May be able to arrange additional space.
2) Sears building owned separately by Sears. Main store
building is 47,852 sq. ft.; out building (service
store) is 6,428 sq. ft. Total land: 8.77 acres.
Sears is rumored to be negotiating with Kash IN
Karry at present time.
, f'
100,000 sq. ft.
Ample
Not available yet, but
would probably be competitive.
Mall leasing off ice has indicated that the Property
Appraiser has expressed interest in about 15,000 sq. ft.
The Mall ~ould like to keep a reasonable percentage of
the available space for retail tenants. .
Available Gross Area:
Parking Spaces:
possible Lease Rates:
ci ti zens Bank Eui lding"
Available Gross Area:
.Parking Spaces:
:Possible Lease Rates:
17 ,3,30 sq. ft.
Ample
Asking
service)
5-1-94
tenant occupying
. . Available :
.: ,NOTE: Building
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C I T Y 0 F C LEA RW ATE R
Interdepartment correspondence Sheet
TO: William C. Baker, Acting Assistant City Manager
FROM: Earl Barrett, Real Estate Services Managerd-
COPIES: Peter Yauch, Acting Public Works Director
Jeff Harper, Director/Administrative Services
John Scott, Assistant Director/Administrative services/
utility Customer Service
Steven Kelly, Building & Maintenance Superintendent
SUBJECT: utility Building Valuation Estimate
DATE: April 4, 1994
The city utilities Building 'at 900 Chestnut Street would generally
be described as a Class liB" office building acc?rding to the
Property Appraiser I s field appraiser: Standard concrete block
construction, br ick accent exter ior finish, largely unf ini~hed
interior walls, slab floor with vinyl/asbestos tile coverJ.ng,
built-up type roof. Based on the very basic interior and lack of
amenities, such as an elevator, I believe the building could just
as easily be considered a Class IICII of "0" building.
The Property Appraiser I s off ice states that its Marshall/ swift
Valuation Service currently estimates the cost to construct a Class
"BlI type structure today to be about $48.40 per square foot..
Estimated life for a Class "BII building is 50 years.
The Property Appraiser calculates the structure contains 12,651
square feet of enclosed space, has a 1,198 square foot open porch
area, 960 square foot canopy and a bank drive-thru window. There
is' also a separate 712 square foot boiler/condenser structure with
a corrugated metal roof.
. Calculated site dimensions of the property are 210 X 214 (44,940
. square feet). The Property Appraiser states .the site has 34,500
square feet of asphalt. There are 54 parking spaces.
The Property Appraiser currently values the land and improvements
at $440,100. This is a reduction from the $531,720 valuation in
1992. The value attr ibuted ,to the improvements is 96% of the
total, or $408,642. Only $31,458 of value is attributable to the
land, which the appraiser's office calculates at $7.00 per square
foot. This land valuation contains a substantial error. The
decimal has been incorrectly placed. At $7.00 per square foot, the
land valuation should be $314,580. In contrast, I believe the
improvements are over-valued at $408,000.
Based on the foregoing information I would calculate the present
estimated value of the utilities Building as follows:
Base: 12,651 X $48.40/ S.~. =
Open Porch & Canopy Value N~w =
Approximate Total Value New =
+ 712 S.F. Boiler/Condenser
Building @ $15.00/S.F. =
$612,308
$ 24,000
$636,308
$ 10,680
$646,988
Approximate depreciated value
(29 yrs./50 yrs. = 42%
remaining value)
$271,735
Add:
Land Value of at about $8.00
per Sq. Ft. X 44,940 Sq. Ft. =
$359,520
Asphalt parking (54 spaces)
and landscaping (depreciated)=
$ 25,000
TOTAL ESTIMATED'VALUE =
ROUNDED (Down) =
$656,255
$655,000
The above calculations would be reasonably applicable if the
utilities Building were in average condition for it's age, and have
a high functional utility. But with the new environmental
consciousness since the building was constructed, along with
'operating and ADA compliance costs being key factors, the property
has some substantial negatives to the value estimate above.
Office building sales in the immediate vicinity of the utilities
Building have been allover the board. in recent years. For example:
Building & Maintenance obtained estimates about 10 months ago to
qring the building in compliance in the following areas: Asbestos
Abatement, Fire Code Violations, Indoor Air Quality, Roof
Replacement, ADA Compl iance Recommendations. At that time the
total estimated costs to bring the building into compliance was
approximately $257,200. That coul~ easily be higher today.
Another factor that would effect marketability/value is the
functional utility, or obsolescence, of the structure. When the
building was constructed in 1965 energy costs were not a major
consideration. The two-story customer service area of the building
is a major negative in today's market.
After deducting the compliance costs and factoring the building
obsolescence, it may well be more cost effective to demolish the
building and either utilize of sell the site.
, . f- ~ I ~ I' ' , ' .. ...".' - " /. . ". . , I, " ,
.
1) The Blanton Realty building at 814 Chestnut street shows an
indicated sale price of $164,500 in February, 1993. The 19 year
old one-story, 1980 square foot building on approximate a 7,500
lot sold for approximately $83.00 per square foot.
2) Barnett Bank sold a 63 year old 10, 860 a square foot off ice
building on a 26,000 square foot site at 127 North Garden Avenue
for $260,000 in April, 1993; about $24.00 per square foot.
3) The Court Veterinary Clinic at 1000 Court street at Ewing sold
in February, 1992, reportedly for $260,000. This 40 year old,
2,438 square foot structure on its 13,000 square foot site sold for
nearly $107.00 per square foot.
4) First union Bank sold a six year old, 9,700 square foot office
building at 912 Drew street for $360,000 in March, 1992. This
building was on an appro~imate half-acre site, 150 X 145 (21,750
square feet). The sale price would indicate the property sold for
about $37.00 per square foot.
It should be noted that both bank sales appear to have been
"special assetsll owned quite possibly through foreclosure. I have
not confirmed the sales with either the sellers or new owners of
any of the properties involved in these transactions.
If the utilities Building were sold "as is" for land value only,
the purchase price per square foot for the 12,651 square foot
building would be approximately $28.00 per square foot. A buyer
might then consider paying the additional $20.00+ per square foot
to bring the building up to code. As evident from other sales in
the area, this would put the total acquisition cost of the building
above the acquisition costs of the bank property sales identified
above. These bank sales, although probably discounted to recover
only outstanding indebtedness, appear to most closely approximate
the value of a site and building of this type, age and size in the
area.
~.
CLE.ARWATER FIRE DEPARTMENT
NOTICE OF VIOLATION
.'. .
... I
NAME OF PERSON OR BUSINESS r. I I' V oLLJ.[' n n.' :11- f' r DATE OF INSPECTION Id 28/91
MAILING ADDRESS P. II. nux !& 7/111 CITY & STATE .-C1c.nn.znter. FI. ZIP 34618.,
ADDRESS OR LOCATION OF VIOLATION -9ll1Ll:hcr...J:nllt ~t-rN~t- ntH 1 i ti pn nl rlr.) CLEAFIWATER, F;LORIDA
THE ABOVE NAMED LOCATION WAS INSPECTED nus DAlE AND FOUND TO BE IN VIOLATION OF THE FOLLOWING CODES:
N.F.P.A. FIRE CODES rn.
OTHER
STANDARD BLDG. CODE 0
NO VIOLATIONS NOTED THIS DATE 0
I.
NA lURE OF VIOLATIONS:
Sp.111 \-11\ 11/ cdlillP--\.LC.n..ct.J:..atiQJ}..9-tJl.T~Q1illhot1 t .
LstL1i..L..t.o..J1P. f ullY.-IJl.le.cLa.LonC-hQJ.l r .
-hnllr rntCJ.L.eucl.OBUJ:..e~ [("It' all ntoreroorns/vau1ts/jnnitor's closets
(S1llokc senJ. if sprinkler).
:. !
. .
. I.
I :
4. Rp.move ob~tructionr. from fJccond (loor corridor - mlnimum 36" clearance.
5. All Ccl1;:PC t on ~.l:~ 11R shnU. hnve a clas!'; "A II fir~ ra tinp,.
6 ^rlditionl11 p.lner et1a-1i~~htj..:.Illi.-re(]\1ircd.
(' !wlrt~m ~_I, p(lLtinl duct and pnrtinl plenum. plenum spncea need evaluation to
d~ l'e t:J11inp. If non--plenum rn ted rnn te rinls llr.C presen t ie., compu ter / telephone
cahles) combustihle tnnterinls.
n. PrU\,j,llr. t1l'pr(1vc~t egrcns (rC'f'l the sccrmd floor:
S:'Y~ :l:-.?T~___:
_ _ W\ro4t-:.k~p~-:~n~~-r.~~l~~tn-t;.h+.-q.~P\lt
b. SQCOI\'J e:d. t [rol1\ Snles n ren (S wnll)
c. I'rovlc1(' r.ntt='d corr:t.dot to EnRt stnir..
Up tlOll L:
.. ..---. ~'-;~~-hftHr-r:-ft~eeern.:l--+le-<W--ee-r.~leF
b. l~tlcloGC both stnirn nt onc hour
.r.:. l'rllvld~ rlour [rOlll ",,:,!H stair tl1 exterior.
THE VIOLATIONS CITED ABOVE MUST BE CORRECTED NO LATER THAN 5:00 PM ON
October 28
1 9 ...9.3..-
FAILURE TO CORRECT THE ABOVE LISTED VIOLA nONS BV THE DATE INDICATED WILL RESULT IN LEGAL ACTION BY THE CODE ENFORCE-
MENT BOARD OF THE CITY OF CLEARWATER (Section 162.06 (2) F.S.) f.-:- '.~S~~. ~__ \>
CLEARWATER FIRE DEPAfHMENT RECEIVED BY: "l~ ~
610 FRANKLIN ST.
CLEARWATER, FLOnlDA 3-161r / ..
PHONE: 462-63\7 0' 462-631/;" :/.:::_ /~/(/ / /
,,/,, 'f1r'J. ( I' / }7' ..(6",.,,-
FIRE INSPECTOR _~~ f,'/.1Li:O(lJ.l)..Jlfu-I~Jt,~..-1l0.r ~h 1I1 .
OISTnmtl"fiOtl: . Whlln - Vlolillor; Ynllnw - fllr>;
\::.y
(Signature Indicates only that a copy of this ollce
\
has boen roceived, and does nol In any way Ind a.le
ndmlsslcin 01 gulll or concurrence with the Inspeclo ~9
Ilndings.)
Pin" - M.CE.8;
Gold - 1"'f'OCIOr
. ,
.. ~ ,:, I' \ ." \0 . . '., ~
, i'~ >
4 ~ 11 Pf~~" . U:
C: OlvIIVIIS81ON
PRESS
Date '~R 22 1994.
Cit)' of Clearwater Utility Depal1mcnt EmployeesCITY CLtHt\
Commissioner Arthur Deegan aD
l\1El\10RANDUl\1
./-e- -- 3~ b.
TO:
FR01\I:
DATE:
April 22, 1994
COPIES :
Commission, City Manager
SUJ3JECT:
Utilities Building
************************************************************
Thank you for your memo dated April 8th outlining, once again, the problems of the Utilities
Building. Please note that about a month ago when the City Commission decided to put the
issue of a new City Hall Annex (Clearwater Municipal Services Building) up to a referendum
which could not take place until September, at that same time we gave direction to the City
Manager to immediately find a way of providing more healthy working quarters for all
employees in the utilities building.
We have now received recommendations from staff regarding alternatives for accomplishing
just that, and this has been scheduled for discussion at our May 16th meeting. I, for one,
anticipate that shortly thereafter you will have the answer to your prayers.
Thank you for your forbearance in putting up with these conditions this long.
. " I' ,.' , " .' - -" I, . l~', ~,~.. ~"). , I
3;;:zc
CITY OF CLEAR'\'ATER
Interdepartmental Correspondence
..
TO:
Betty Deptula, City Manager
V~c.p2_ ~
William C. Baker, Assistant City Manager
.(-3: N~w' a-I ~
7?:i:If # ~G
FROM:
COPIES:
Mayor and City Commission
Kathy S. Rice, Deputy City Manager
Ream Wilson, Parks & Recreation Director
SUBJECT:
Countryside Community Recreation Center - Architectural Services
DATE:
April 25, 1994
At the City Commission meeting of April 18, 1994 staff brought forward an item requesting the
Commission to approve a selection committe's ranking of architectural firms which had competed
for the subject assignment. The firms were ranked in the order of:
1) Bitterlie and Associates Architects, Inc.
2) Fleischman Garcia
3) Mudano Associates Architects, Inc./Williams Architects Chartered
During the discussion of the item two questions became the focus of attention. They are-- did the
recent legislature enact a new law allowing competitive bids for architectural fees?; and did the
Commission decide for certain that the new center would include a gymnasium?
We have since learned that while a bill was introduced during the recent legislative session which
would allow competitive bidding, it did not pass and the existing Consultant's Competitive
Negotiations Act remains intact.
Bitterlie and Associates has informed us that $63.25 per square foot would be an appropriate
number for the cost of either a gymnasium or social hall. Since we believe that a gymnasium
should be sized at 7,000 square feet, the cost for it would be $442,750. If we opt for a social haIl
only and construct one at 4,000 square feet (Martin Luther King social hall is 3,600 square feet),
the cost for it would be $253,000. This would represent a savings of $189,750. .
Because the Parks and Recreation staff believes that a gymnasium would be desirable and because
many citizens in the Countryside area have expressed a desire for one, the center should include
such a facility. When the Commission gives direction regarding the gymnasium or social hall, we
will begin negotiations with the number one ranked firm and bring a contract back to the
Commission for approval.
WCB/kd
() Printed on Recycled Paper
/c;;
CLEAH.\YA TER CITY C01\I1\1ISSION
Agcnda Covcr 1\lemorandum
Itl'm I
M6etino DalO:
4!/~ P7
SUBJECT:
countryside Community Recreation Center - Architectural Services
RECOMMENDATION/MOTION: P.pprove architectural firm ranking
Bi tterl i and Associates hrchi tects, (2) Fleischman Garcia,
Associates Architects, Ine./Williams Architects Chartered for
Recreation Center building and authorize staff to proceed
contract in the order of the ranking.
order of: (1)
and (3) Mudano
the Countryside
to negotiate a
_____ and that the appropriate officiala be authorlxed to execute .&me.
BACKGROUND: A "Request for Qualifications" for architectural services for the
Countryside community Recreation Center Building was advertised on December
24,1993 and January 3, 1994. Seven (7) architectural firms submitted
proposals which were reviewed by the City'S Selection Committee. (The names
of the seven firms and the members of the selection committee are attached)
On J.1onday, January 31, 1994, the committee Inet and, after careful
consideration of the qualification pac}:ages, "short-listed" the three firms
of:
Bitterli and Associates Architects, Inc., S~. Petersburg
Fleischman Garcia, Tampa
Mudano Associates Architects, Inc./Williams Architects Chartered,
Clearwater
On WedneSday, February 16th, the three short-listed firms were invited to give
oral presentations to the selection committee. The following factors were
considered and formed the basis of the ranked order.
1. Location of firm.
2. Successful experience with similar projects.
3. Innovative features/current use.
4. Completeness of response to the RFQ.
5. Qualifications of key personnel to be assigned to the project.
6. Reports from references.
7. Ability to meet schedule and budget.
8. Litigation history.
Bitterli and Associates Architects, Inc. was represented by the firm's
President, Mr. Robert J. Bitterli. This firm was responsible for the design
of the Largo High School GY1nnasium renovation as well as other recreation
center/gymnasium projects. Mr. Bitterli's oral presentation was outstanding
and five of the seven committee members ranked his as the top firm. Tjl~
majority felt that Hr. Bitterli's "hands on" approach and "in depth" study of
? (continued)
;"\ f\
Reviewed by:
Originating Dcptl . cfbsts: 1;/;"
t". \ lotul
Parks & Re~:... ~ ion .
U ) ::'\.1 NIl>.
sor Dept.: / li \..u[(ont f.Y
Parka & Recreat~on
Fundin:; Sourco:
_ Approvod
_ Approved ...../CoMllions
Deniod
Continued to :
CommIssion Action:
leonl
Budoet
Purchesino
Risk Momt.
CIS
ACM
Other
Attachmonts:
1. Lioting of Archi~ectural
fit-mo I'\nd COn'w'TIittt'e members
Advortisod: ( (
Dille: 12/2t,/t.J-3,\ 1/3/ il.
Popor: Pin. Co. Re\'.
Tampa Trib.
NOI rllQuirod
IdlllClttd pllnillll
_ Copt. Imp.
_ OptHotino
Other
NIt
,
((5::;'
Submlttod by:
r 4;1/
City MonDOOr
l\pproprilJtion Code:
Notified
tJol rllQuir~d
Nono
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~age T'w'o
Countryside Community Recreation Center - Architectural Services
the project's specifics were superior to those of the other firms, Examples
include his having taken the initiative to talk to Florida Power
representatives regarding our possible use of the adjacent utility right-of-
way for parking, his separate treatment of how the building might be hardened
for category 3 storms, his thoughts of overhangs around the building for
shelter of participants during inclement weather, his thoughts of a control
station and supervision within the building, etc.
The second ranked firm was Fleischman Garcia Architects of Tampa,
Associates Architects, Inc. /Williams Architects Chartered, who
forces for this project, was ranked third.
Mudano
combined
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BITTERLI & ASSOCIATES. ARCHITECTS, INC.
3950 3RD STREET NO., ST. PETERSBURG, FL
33703
CITY OF CLEARWATER
RFP 20-94 - ARCHITECTURAL SERVICES FOR THE COUNTRYSIDE
COMMUNITY RECREATION CENTER BUILDING
OPENED -JANUARY 24, 1994
2.
FLEISCHMAN GARCIA
324 HYDEPARK AVE. I TAMPA, FL
33606
3. FOWLER ASSOCIATES ARCHITECTS, INC.
1421 COURT STREET, CLEARWATER, FL 34616
4. MYERS-PLISKO-OTT ARCHITECTS, P.A.
800 DREW STREET, CLEARWATER, FL 34615
5. PHILIPPI ASSOCIATES P.A.
THE FIRST UNION BUILDING, SUITE 230
3637 4TH STREET NO., ST. PETERSBURG, FL 33704
6. MUDANO ASSOC. ARCHITECTS, INC.
4625 EAST BAY DR., SUITE 221, CLEARWATER, FL 34624
7. WILLIAM A. HAYWARD & ASSOC.
5915 MEMORIAL HIGHWAY, SUITE K, TAMPA, FL 3361..5
RFO SELECTION COMMITTEE
1. REAM WILSON, DIRECTOR OF PARKS & RECREATION
2. STEVE MILLER, SUPERINTENDENT OF RECREATION
3. GARY JOHNSON, PROJECT COORDINATOR, PUBLIC WORKS DEPARTMENT
4. GEORGE MCKIBBEN, PURCHASING MANAGER
5. DAVID ABELSON, CITIZEN REPRESENTATIVE
6. CHARLES WEAVER, PARKS & RECREATION BOARD MEMBER'
7. BILL BAKER, ACTING ASST~ CITY' MANAGER (Served. on Committee
only for short-list process)
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CITY OF CLEARWATER
INTERDEPARTivlENT 1\1E1\10RANDUM
TO:
~~d.
5
FROM:
Betty Deptula, City Manager
U~c.~
William C. Baker, Assistant City Manager
f I~~~S 'm:
; i'JI\/<lVIfSSION
COPIES:
Mayor and Commission
Kathy S. Rice, Deputy City Manager
Bill Held, Harbormaster
Ream Wilson, Parks & Recreation Director
Terry Jennings, Chief Engineer
Oate ~ 21. 1994
CITY CLE.HK
I::U\:~r".
I .: '_l./\)
SUBJECT:
Proposed "Pavilion" -- Clearwater Beach
DATE:
April 27, 1994
In accordance with your instructions, I have examined the construction of a "pavilion II on Clearwater Beach
as recently proposed by Mr. David Little at a recent Commission meeting. This kind of facility has been
proposed for the Beach on previous occasions and is well known to our Parks & Recreation Director. About
two years ago, Ream Wilson was working with a group from the Beach who proposed a small pavilion in the
City park property on North Mandalay near the fire station.
City staff agrees that such a facility would be a desirable feature for Clearwater Beach. Staff likewise agrees
with Mr. Little's suggestion that the pavilion be located in what is known as the special events area between
the Pier 60 parking lot and the north Gulfview parking lot. While any number of locations might serve
equally well, there seems to be much more support for the special events area as the site.
In a conversation with Mr. Little, I have learned that he proposes that the pavilion be large enough to
accommodate wedding receptions, dances, etc. Staff believes that a facility of that substantiveness would have
a significant impact on the basic aura of the Beach and would necessi tat~ much more contemplation on the
City's part. Staff does believe that a small open gazebo-like pavilion should be provided at the special events
site at a very nominal capital expense and is a worthy stand-alone project, notwithstanding other proposed
activities at the foot of Big Pier 60. If a 16 foot x 32 foot pavilion was constructed, we would budget $20,000
as the project cost. This would include construction cost at $20 per square foot, permitting fees, ADA ramp,
landscaping, and other incidental expenses. If the pavilion was situated seaward of the coastal construction
control line, a permit from the Florida Department of Environmental Protection would be necessary. While
this would mke perhaps 6 months, it should be of no more than routine difficulty.
Attached is an aerial photograph showing the neighborhood and the coastal construction control line. Also
attached is a cut-out which represents a 16 x 32 foot rectangle at the same scale as the photograph. Although
staff believes that this project could go forward independent from the proposed recontiguration of the entrance
to Big Pier 60, you can observe that if the pavilion does become a consideration of the Big Pier 60 project,
it could rather easily be situated lar.d\vard of the coastal construction control line.
Attachments
WCB:slp
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CITY OF CLEARWATER
Interdepartmental Correspondence
s.jdler L/
TO:
Betty Deptula, City Manager
?.J~~
William C. Baker, Assistant City Manager
FROM:
COPIES:
Kathy S. Rice, Deputy City Manager
Tom Miller, Assistant Public Works Director/Environmental
Terry Finch, Environmental Programs Supervisor
SUBJECT:
Dune Removal - Clearwater Beach
DATE:
April 22, 1994
We have received word from Neal A. Rogers of the Bureau of Coastal Engineering and
Regulation, Department of Environmental Protection in Tallahassee, that our application for a
permit to remove the sand dunes on Clearwater Beach has failed to provide reason enough for
them to allow their removal. Section 161.053, Florida Statutes, states that all sand dunes in
Florida are to be protected and preserved.
Although our permit application clearly demonstrated that the dunes are a constant maintenance
problem, are expensive to remove after blowing over on our parking lots, and interfere with the
view of the gulf from the upland property, none of these reasons are sufficient for Mr. Rogers
to recommend approval of our application. While he has indicated a list of considerable time-
consuming and expensive further work which we may submit for his consideration, we do not
believe, and he has indeed said, that his recommendation will remain unfavorable even after
having expended the effort.
It is our recommendation that the application be withdrawn. Those dunes near the terminus of
Marianne Street and Big Pier 60 are landward of the Coastal Construction Control Line and may
be removed without a permit. We intend to use that sand in the upcoming Habitat Restoration
Project along Edgewater Drive, which was identified in our recent Environmental Capital
Improvement Program.
WCB/kd
attachment
() Printed on Recycled Paper
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APR-20-1994 08: 13 Fo-....
"....1 CITY CF CLW. EN:ilNEERING TO
P.0l
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(;(lv~~n()r
CITY MAf'.AGER
, Florhla Department of ,
Environmental~ Protection
Mat'jo1'Y Sl~ulemml Douglas Duildll1g
:WOO C\lJ1Ul1.<HWfcahh n C;:III lev lIJ'd Vir;!I\\A lJ. Wrlhr.rdl
TalJulJll!\li(~{l) Florida 32399-3000 Stlc:NLlilry
A rill3 .1994
Pt. ,
"
Ms. Terty)~'inch, Programs Supervisor
'The CitY. ,of"~learwater
Ptist Office:,Box 4748
Ciearwatet~' Florida 34618.4748
I' . ':.,
D~r MS,'Finch:
lot. .
Request :~or, A.ddiliotiallnfonnation '.
APRli~tion, File: Pl-544. .
A~~~~t.,flUunc: The City of Clcarwatc~,
Your: a~p1ication for a permit to remove vegeta~io'n and leVel dunes along the beaches at tbe City
of ~l~~ter, pursuant to Section 161.053,' Florida Statutes, and Chapter, 16B-33, Florida
Adm.in~sltaUve Code; has been 'reviewed and determined not to be complete as ptovided fer by
S,eotio~. 120.60. Florida Statutes. The following information is required to complete the
applica~oil' and' to establish a 90-day time limi t to take final action. '
" ,.
1,'. ,B~~ea tipon lhe information provided: 'it appear~ as if the City of Clearwater 'is not the sol~ '
owner- ot the property, on which the activity is in'tended. to take place. The list froro the,taX roles.
pr<)vid~ suggests varied ownership and multiple applicants. A List of all of the owners of
pt'()~~~y' on which the activity is intended to ~e place and, their resp~tive current mailing
~d<l~esses ,is required. If the properties are under. a' specific' property owners' association or
,~ri~oJ)\it)iuan association, the name and mailing address of the association with the princ,ipal
respo~sible for the association identi.fied -.yill satisfy this iteln. If the City owns all of the
properly as is suggested by the entry on line 2 of the application, the City must provide proper
pl'QOrofQ~nership. " " :', '
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2~ , .,;h~ ~~SCrjPtlon of the locatio~ of U\e prQPos~ ~ctlvHY prbvided on ,line 5 of the application
does ~oCcorrespond to the location of the project shown on 'the proposed plans.. lt appears as
if work is proposed to occur to the south of Fifth A venue and to the north of Cambria Street.
: A ,deScription of the location consistent with the. extent of the work shown on the plans is .
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~. " The: description of the proposed work appearing in section <5 of the applicat,ion is not
adequate., That description refers to an attached sheet Ii ttcd "Sand Dune Material Volumes."
11\at d~ulJlent does not adeq1.1ately specify the location for disposal of the material for each dune
'a~d th~ area over which, each is to be di$tributed. '
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APR-20-1994 07: 46 FR01 CITY CF CLW. ENGlNEERIN3 TO
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CITY ~
P.02
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Ms. Terry Finch
File number PI..S44
, Page 2 .
, April 13t 1~4
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I, "Based upon the information provided, it can .be 'interpreted ;that material from dune 1, for
example, could be distributed anywhere between fifth avenue and Cambria,Street. the CCCL and
the mean high water line. This is not acceptable for the purposes of processing the ~pplication,
unless that is the intent. .
The specific )ocation and aerial' exten't for the disposal, of the material ',in 'each' dune must ba
specified on the "Sand ~une. Material Volumes" sheet.' 'j'his information 'must also b~ .
graphically and quantitatively shown on th~ proposed plans. "
f . ;1 .
',4. Written evidence from the approp'riate local governmental agency hi\:ving jurisdiotion over
the activity stating that the activity as~!prbposed to' the Bureau does not contravene any local,
setback requirements or zoning or building codes.' Your appl1cation indicates that this was
. attached and included. This item was apparently' nul' received., ,.: .
, , .
, S. A topogcaphic sutVey drawing meeting the r~ui~eme'nts, of Paragtaph 16B-33.008(2)(f),
.florida Administrative Code, was not submilled and is req'uired. . ,. .
6. TWo sets of revised plans fo~ the project. The' revised plans must include the fOllowing: .
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6.1 An engineered site plan 'with all of the information requi~ 'by Paragraph lc5B. ,
33.008(2)(1), Florida Administrative Code" and a detailed description of the propQsed
activity. ,.
0.2 The.,revised site plan sections must show the location and quan1ities of the disposal'
areas for each of the dune features to be altered.
6.3 The revised site plans and .cross~sections 'must appear on 24" by 3611 sited paper.. :
Each sheet must be titled. " ,
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6.4 . AU sp~ifications for the project must 'appear on the revised plans..
6.5 The cross..sections must be revised to show existing and proposed profiles. The
cross-seetions must be con~inuous from the CCCL or upland structure to ,be'affected.
whioh ever is the most landward, to the mean high water line for each oross"sootion. All
of the upland structures to be affected by' the activity must be 'shown on each cross.
. section to demonstrate the,effect the proposed activity, will have on the line of site from
the structure. Cross.sections for'each upland structure to be affeoted by the activity is
required. .
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"APR-20-1994 f':rJ:47 Fot"lM CITY
~f 1''-'1'1 CF CLW. Et-lGINEERING TO
CITY ~
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Apnl 13, 1994
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'. :~:~ ',: ::~ ,"6~6' ,lfplan view drawi~g for each: upland structure to::oe affect~; ,re~~ti~e: ~o the d~ne
,. ' ,f~ture 'affecting the view from that structure, must ;be prepa~ Jo"de.~onstrate the
. " ,impact the proposed activity will have upon:the line of site fron(ea,eh st1)1cture.
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, ..' ,', l/: 6.'7 The plans must be signed a~d sealed by a professional e~ii~ckrregistered in :~e ',',
, State of Florida, and a certification that the plans have been de~lgned In accordance Wlth '.
, 0,,' :'Section 16B~33;OO7 t Florida Administrative C~de, is required to appear on the plans.
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7. A eompl'ete set of plans in acco~d,ance with the.,~bo~e req~iremen,ts :()n~g f1l!~ft by 14u sized
paper., Dxawings on 8 1/2" by 36" siie:C! paper) folded over .to 8 112' by f4 S1ze~ 'will not be
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8~,' The names and mailing addresses, of the own~~s ~f the properties !~~ediateiy" adjacent to. '.. :'" 1
the project was not provided and i s r~quire;d. . ; .'l~' ~,
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, 9,.: ~ A certificate of owner's authorization for each property identi fled as:applicant in accordance:
~,,~hh, (~m '1 of this request is requtred. Enclosed is a blank y~tificate of owner's authorization~
'You ",vill need to photocopy it so lha~ you ~ave a,~ufficient supply.
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10. A completed "Information Form tO,Assess arid Reduce Impacts to Manne Turtles." DNR
FMRI33-718. A blank form is enclosed. '
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11. ' A ,$4,40,00 permit application fee. ' "" ,;
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12. Three cOpieS of a detailed report of.the existing conditions at eaclrilO,cation where grading' ',', !'l" "
is proposed. The report must include' a written descriptiqn, of the Cxi:Sting conditions with
emphasis on the conditions, which the applicaJ:\t contends justifies appr~:va1 of the permit, ,printS
made from 35mm photographs, a,description of the upland structures to be affected by the
, proposed activity, and description of the existing vegetation. A sufficient number of photographs
'mast be taken at each sitet a minimum of four along different line$ of site. A complete
inventory of vegetation to be affecl,ed by the activity, including a description of each species ',:
must be inoluded in the report. The report must be. ~igned by the person(s) responsible for its
preparation. ' i '
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,These items are required to compi'ete your application so that a 90.d~Y time ~imit ~ay be
established pursuant to Section .120.60, Florida ,Statutes, and chapter, 16B-33. Florida
~dministrative Code, and so t~at .an engineering asses~ment of ~oU1" application can be
conducted. Providing these items, as is required, does not ensure that a favorable
recommendation and assessment will be provided to the staff with your application during final
processing once it is complete.
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. '~-20-1994 07:48 FRa1 CITY OF CLW. 8-.(3I~EERI~ TO
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CITY ~
P.05
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Ms. Terry Pinch
Plle number PI-S44
Page 4
April 13. 1994
Furthermore, based' upon my experience,' it is my opinion that the proposed activity is not
consistent with state policy as outlined in Section 161,053, Florida Statutes, and Section 16B.
,33.005, Florida Administrative Code. On that basis, I anticipate that my recommendation to the
staff will be unfavorable unless the applicant can demonstrate through, the submission of the
additio~ information requested or other information which is germane 'to the issues that the
proposed ac~vity is not inconsistent with state policy and statute.
"
If you have any questions, please contact ,me at (904) 487-4475.
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eal A. Rogerst Jr., P.~.
.,.Bureau of Co~stal Engi~eering
and Regulation
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CITY OF CLEARWATER
Interdepartmental Correspondence Sheet
Elizabeth M. Deptula, City Manager
Jim Lange, Community Outreach Manager
\:i~
,
Our plan for the Opinion Poll is as follows:
1) We will run a half-page advertisement in the St. Pete Times
Clearwater Times Edition and the Tampa Tribune on Sunday, May
8, 1994, and in the Beach Views on Thursday, May 12, 1994.
This will allow 14 days of input.
2) The advertisement will refer to the new, improved Pier 60 as a
starting point and ask readers tell us what they want next.
3) To identify the location, we will use (or modify for use) an aerial
map of the area, along with a photo of the new Pier 60's facade.
4) To get our readers started, a list of possible options, including
those submitted by the Clearwater Beach Association, will be
presented in the ad. We will provide at least two spaces for
write-in's and accompanying detail.
5) To help the City set priorities, we will stipulate that each
respondent is limited to three choices. [note: we considered
asking for weighting factors, but this would complicate the
scoring procedure and may not contribute enough.]
6) For informal validation and market demographics information, we
will request the respondent's name, address, and status (business
owner, visitor, or resident) and request information on frequency
of beach visits & average duration of visits.
7) We will ask that completed forms be mailed, FAXed, or dropped
off at City Hall or any Parks and Rec Facility by May 27, 1994.
JCe. =-
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CITY OF CLEAR'VATER '( 'd--
P.O. BOX 4748
CLEARWATER, FLORIDA 34618-4748
:MEMORANDUM
TO:
. Betty Deptula, City Manager
DATE:
April 22, 1994
~;
FROM:
Fred A. Thomas, Commissioner
SUBJECT:
Entertainment/Park Complex
~1' 2 Ei. .' 1994
CITY CLt:I1t\
COPIES :
Mayor, Commissioners
--------------------------------------------------------------------------------------------------------------------
I am enclosing a list of all national and international trade magazines that deal with
entertainment/park industries, both wet and dry. When we advertise for an RFP, describing the
land on Clearwater Beach for use as a family entertainment/park complex, r suggest placing the
ads in the largest possible manner, to attract the largest possible audience that will give us the
largest possible ideas for redevelopment of the property.
The information enclosed includes the advertising rates, sizes and contact person.
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.'.. ,./~ .";; LIST OFMAGAZINES<FOlfADVERTISING,\,
' .,.i~" <. , :'.' ,'. ...."::"L~,,::;.,,:.,:;:,.'?'<\}';
Spla sh Maqa z ine "':u"<'~':i{L,<,, :\:};:;,~~;:"~i~;;:,;
Contact: Kelley Dixon . ., : .:," ;:'u' ';::~':Di0;?: g,i;~,t0
Ph: 913 - 341- 6 916,::~>:,., ....?{;;';';', ;:,
Fax: 913-341-7720'.;.;;,.'
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Amusement Business Maqazine.. .\', ;!:~ >"
Contact: Cynthia MellOW,}.;
Ph: 615-321-4250. .~~
Fax: 615-327-1575 ,. :;",;.;!);
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Park World Magazine .
Contact: Damian Barson;;
Ph: 011-063.-624-3687 . 'y:: .
Fax: 011-063.-665-1260'.:}
FunWorld MaqaZ~ne.,J
Contact: Terr~ Asendorf'.;("
'Ph: 703-836-4800 :':':;
Fax: 703-836-4801
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( RECEIV~D B~/22 12:52 199~ AT BBD-~~9-8Bb6 PAGE 1 (PRIKTED PAGE
. 22/04/94 15:90 nE WJR_DS FAIR LIMITED ... e03 749 8~
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Rttl..t.~ Olne.,
P,O, Box 57, Ostr>\ S'tT&-et,
Oldham au 486, ~r't,Ie.nd.
ielephone: De1-524 3687
'l'elel~a:: 051.~511~
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DAMIAN BARSON I PAm<. woro...D
22ND APRIL 1994
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FROM:
SUBJECT: ADVERTlSING
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D~bX Frad,
Thank you very much for your recant tax. ,
As r&quQsted, please find attached a ca~y ot our advertisinq
rates and Eechanical specifioations, as ~ell as a list of fQa-
tures, and Exhibitions Park World will att1nd.
Brietly, park world ia the only true int$rnatlonal publication
for th. thQm., amusemQnt and leisure park industry, ~in9 rQhd by
over 20 000 xey deci5ion makers in the ind1stry, ,
It is circulat.~ to ov~r 60 <sixty) differ~nt countries, reuching
mar. paoplal and orossing more international borders than any
other magazine within the industry, thus!giving maximum effec-
tiveness at cost effective r~t.~. :
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Besides OUl: not'itIal worldwide circulation,! at least 1. 000 extra.
copies are distributeQ from our booths to visitors and exhibitors
at the Exhibitions we attend 'Worldwide, :again reintorcing its
Int*rnational coverage.
I ~st thQ ~tt~chad will be of aseistance;and should you require
any further details th.n pl~asa' do not hes~tate to contact me.
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22/B-V94 15:5e n-E k.QP-DS FRIR LIMITED .. 800 7~9 8~
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EI'~USH STERUNG ACCOUNTwilhr,
NATlONAl W~STMINSTER ~NK PLC.
)OYORKSHIRf STREET, OLDHAM. ENotAND. .
Sort Codo 0106 39. ~o~.Nvmb.er0691l579
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RECEl~ED n~/Z2 12:5~ 199~ AT Bgg-7~9-8gGG PAGE 3 (PAINTED PAGE 3)]
22/B4/9-~ 15: 51 Tl-E WJP'-DS FAIR LIMITED ... 800 7~9 8~
NJ.43S
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ParkWorld - International Schedule 1994
MOl'lth Special laalureru'Gutvey5 O~~rmllon riDOrt Extra dlst1lbtrtlon
May S rntia lion H-ingary ~l und LeisLra Trade ::>row,
cze..ct1 R6pU)IIC.
June TILE CellI cconca 1G&.J.3 IlBl~ Expo OMlrS One8 , Elq:X) GJadEllajara,
Kidjie rk.Ies Mtlxico.
llLE '94 M3aslrlchl. Ho~nd.
BAl.PP A Summer (X,nlererlCe,
~I. UK.
JU~i Summer Buyer!)' GI,llde, Taiwan La Dn /-.1"00('(;:;(1 M~ Md GilITl6S
"fbkatlnglech:i66kr1 systems 8<00. Mexl~ Oty.
A1Jgust ParI<a.x (Sa' 8):) &tY:':NI mJe To bo announced PA~KEX (Sale.x), Sac Paulo, 8razt.
~rrki~
~p1Bmbar PrelYiaws: lM'1W.. TEX To be announced IAAPA S\.J'11met' meet'ng, IJS.
JAMI<AA ..It>M.-\A, Td<yo, Jcpan.
AMOA MIrOA, San Nltct~o. US.
Redorrotion UWIlAL TEX. fimlr'IiJham. UK.
October Fun ~ srow-tssoo To ce announced Fun ~, Las V~. US.
YVoMd WaterparlG shJ.>J Is...~ Word WatEll'pWks ~lalbn,
,Rirrini f!h::m isGua Los Ve9aE;. US.
LAAPAprEMfM TAM Exhb:tlon '94. T~. TaiVI'Cl!1,
Mocchatdis~ Par'r< S'v::JH lntro1B1iC03J, FlJmnl, llet-;.
Navember WPA spocta:::uIcY To te annourx::ed 1.AMJA. M~ Prorida. US,
Vt1U8IRo3ity InQ.Jfer.as. Y!;l)Qf)da. Spain.
Pood fl()j dnrr:
Dee arnba" />moo drec1cxy issue To be ~Ino~ Forain8o;x>. Paris, F~.
10 It'lduoo: SupPiens' (;JUde EElEX. M~. RusOO.
InternatIOnal parl<.S' SUf'l.leY
New~1C(~
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much rrae.
Conlaat8 - Edftorlal: Chr~n~ A. Butterworth. BJltor-In-CNer, maCa.rin&J.
AdV'Of'tr"..inQ: John Ski tt e-r;'. &ll.JetI mnr4]er.
TQ(; +44-6'1-624.3687. FElX: +44~1~65.12€0.
ED
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ItfTERNATtONAL ASSOCIATION OF AMUSEMENT P^RKS AND ATTRAC1l0NS
1448 Duke Street t Al8:{andrla, Virginia 22314, USA
(703) 836-4800 Telex 65.3485 tAAPA FAX (703) 83&4801
April 22, 1994
Por~oisc Pool & Patio
Fred Thom8.$
Fax: 813/536-8066
Dear Mr. Thomas:
Thank you for your interest in FUN\VORLD.
Classified Advertising:
Advertising in the Trading Post (classified section) is available at S40 per month per 60.
word ad fO! member&. and for noom::rnbers, S 120 per month per 6O-word ad. Classified
display ads are priced en a per case basis, with a. me~ base price of $60 plus 527 per
column inch.
Pre-pa)'n1eot is required. You may pay by credit c~rd, check, or money order made payable
to IAAPA. Credit ~ nu.mben may be faxed along with text to my attention. Checks or
money orders may be milled with text to the above address.
Display Advertising:
R.atc~ aud speclf1cat.lOJ1S and a COOLl'aCl fur regul~ uUy~in~, to follow.
.. Any questions, please feel free to call me at one of the above nu.n.tOOrs.
. Thank you..,
... ... ~' ci..P, P .1./1,.,., A
Terri Ase~ ----V"'o' ~
PublicadoDS Assistant
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An R'ATES AND -SPECIFICATIONS 1994
Sind all adver..u..ioz roatcrial5 in 5ufficiently pro~ctive paC'.kaeln" to: FU~'WORLD MP..G..'\ZINE
1448 Duke Street, Alexandria.. VA 2231,( USA; (703) 83&:4S00; w: (703) 830-4:801.
ADVERTISING HATES
Rtgl1llP llSles (~H not In.clzui.t! ~ogts '/Dr Nov~m~r u5ue~):
Siu: . Frcquenc)':
lx: ax ax
.$1)000 $$2Q $850
900 830 760
750 675 630
650 l:i9:5 550
ts25 490 400
Full Page
Z/3 Paga
112. P;tOC (Hor. or Vert.)
1/3 Page (Sq. or Vert.)
1/4 pare
b:
$820
730
605
525
320
llx
$780
680
560
495
850
Additional costs pel" page:
Bkeck - $2.5
Fow--rotor- $450
MakhcmT"$- $.200 each
Proc(!Ss cdortJ - $175 e:\ch
~..cn~.t~m.,
Special Placement8 (Fou.r-c.alor a.d~rtisement3 0711",)
Cavers 2,3 &. flage 2 $1,740 $1,620 SJ.,f>40
Caye}' 4 Call for Detaili3
.. NQV~ ConV'tntion wuo-lidd 38 ptrc:IDt b;) ~ 1ate.
Rest.ritrlJQr;>$ Pltye.b1e 'fI'ithln 30 daY'; 15 percet COt:l,mW{o::l to ~~; no eoc:unisl\.on OQ p.-odud.tbtL
~; no commialan lCiu.,ok:. it! cot pa.id within 30 CAys. Connllt b~ of ~ ~rvation oontnc: for oom~lrt.e
lirl of CODdlt1M.&.
MECHANICAL SPECIFICATIONS
FuNwOPJ..D is printed by sheet-fed. offset method. Advertisers should submit negatives, scotch prints,
or ca.m~ra-:rM..dy artwOl'X with l~ft to right read. Film f,hould be Eu:pplioo with the emulllion aid.G
down and a 133--line l5creen. nUM Bill: 8 l/~ inches :x 11 inch~.
PROOFS
FQur-color advertisements 5hould be acs.."Ompanied by chroroal.in, or match print., or one set of
progre6lrive proof, t1l1d color key. Publiiha a.nd prinur ~W not llCt:fpt quality rupaD"ribility when
cruly a. color key u; !Submitted, rather than a chromatin, match print, or pr0i7elSmve proofs.
DIMENSIONS FUR SUPPUED ARTWORK
~titll
213 pap:
, lSll& x 10 iDchM
full~. bked:
8 814 x 1111"~.
Full ~, nonb~:
7 x 10 Wch~
1l.l paE:'e hCll"iUlnta.l, b}eed: J.n~, lwri.:cc.t.&l :
S S;.f x & 5JB ~ 7 x .( 3/4 lochK
1l4~:
3 GIa lC '" 7 ta Ir.cllH
I
112 page yertAC::tll. ble:-ed: VA! ~ ....rtics1:
" 112 x 1111 ~ incheD 3 518 ]; 1 a i.uQH
118 p.oge llIC!. u.a.M::
6 ); " 1:Y16 b:.h-t.r
1/3 page verti.c:Jal:
2 5115 x 10 ~
SEt REVERSE SIDE FOA FUNWORlD EDITORIAL & ADVERilSINS CALENDAR
lZ=60 rG I CZ &JJ
CBd ~
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[(2 3~Wd 03IHIHd) 2 33.)d C)':lflR-fihL-m1fj
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FUNWORLD
ADVERTISING SPACE RESERVATION FORM
Advertise(:
Is too Bdver1Lser 3. member ot lAAPA?
Address:
Addrasg;
Ad Agency:
Bitling Address:
Address :
DYes
CorTtlct Namo: ..
o No (non-memoors add $125 par insertion)
Phone :
Fax:
COntact Nama:
Phooe:
Fax:
I WOWd ~k.a ~ r&erve .spare In FUNViORLD 00 the following terms:
't. 1"Ttqu.ncy: 01X 03>: DsX' 011X' .oolitiooeavf1rtiseflolr~eaw.:HlInooallAAPAlt~d:fC~
2. ~af~:
~ Indlcate~ire<j rnMth(ll} lam oo~ wtmtl,rrm1Mt.l1lra ~ or~pkk-iJpd ;,pr~ lwJl'i)
o January ~M o MlY
Pld; up_'__
DJ:~ NowM D..\z)C
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PId;Up_
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N aw Art 0 OckJbM N mot' A.1
P1d< Up_ Pick lJs.1_
H tw Art D NOViJ..ffi.Dr N ~ A.1
P'd<Up_ Pick Up_
H l!Nt' M rrn~ Novllmbw ~ ~ tr.. Annual C::nv&r::bn &. Trbde
Pid< ~_ Sho-I't' b:tUt wi th In::re ~ drculaiioo U1d ~ rtt~
o '12 ~~rtXx\l. ~: 0 1t.3 p89C 'GUll.:
4112i~x 11 '/~inc~ .5 rdlM;(413!lfil~
o 112 ~ vvrti<::4J: 0 1/3 PSQ4 ~e&l:
3 5/8 i~ x 10 i~~ 2511 e I~ x 10 loc:hta
o 2J3paQll: 0 H4~o:
~ 131'6 il'lChM x 10 0:::hM; 3 ~/8 I ~ ;x 4 7,'e Ioct'.e.s
10.11 ~rbtb IT1U$1 ~ to t.~ lobo... alzH for pobLk:atlon.
P~D:M: oonNt nm: ~ mr lurth<< mKhanlC11 ~peclf\catkma IoOd ~i.ah dtt<lll~
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PlN'M consvtt raU c:ard tor I-d....ni.lr.g JptC4l and c:oklr coc.ts.
6. ~ pbtcement {l ~: COOJ:U I 00. card tor pI"tiliU':'71 ~ co~; all athers: m 10% 00 ~p~ ~g}:
o Covff n (~Front Cowr) 0 ~ III (Ins\d.e ~cl< Cov&rj 0 eov.r IV (03ck CoY'1i
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Consul:
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TOTALS
Convtcrtloo Is:Iue (H ovomb<<.
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PIymMrt 11 ~.,..;thln 30 c..yc 01 i.~~. ~lilnll'TUl1l bi Jn1tmarl-.od Wllhll'\ 30 citJ'r." of In''I'I.1IO'J dQlCt Ie r(J()QNC: ;,gcrcy 1):l('1'lrirl::l1Ol1.
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PL..EASE REAO REV ~RS' hiD' I=OR ADVl!RTtStt-Ki ~
AlJt1Jm ~ form 1<>: A.\:tvfy.t~"\1 DtlfYd11'rll'Jrt'.. FWiWORLO Mg,gllino
u'~ D~ &roo~ NClx..iJ"ldrla... VlI'Q~a mu USA
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60 - Help Wanted
p" . . ~ " , ..... " "'.. , ;' -'. , . ~ ,. .. ',. " .... .
CREATIVE IDEAS for Clearwater Beach Pier area. Must be family-
oriented, lots of fun, and affordable. Reply by May 25, 1994 to
Clearwater City Hall.
THE NEW PIER 60
Have you been out to see the newly-remodeled Pier 60? Please stop by, park, and enjoy what
many visitors say is an outstanding Florida attraction. And while you're there, we ask that you
give some creative thought to how we can make this great project even better.
COMMUNITY CONSENSUS AT WORK
The Clearwater City Commission wants community input regarding the possible construction of
a three acre, family outdoor recreation center, to be located on the city property directly east
and northeast of the newly-remodelled Pier 60 (see map for location). A specific plan has
already been submitted by the Clearwater Beach Association, and the Commission welcomes
additional ideas and proposals. To get you started, we've listed several possible options and
alternatives on the form below. Use the blanks at the bottom of the list for options of your
own, but please attach as much detail as possible. Of all the options, please choose only four.
DEADLINES
All forms submitted will be tabulated and reported to the Commission on June 1, 1 994. A
formal Request For Proposals will be issued with results discussed in September, 1994.
I CHOOSE THE FOLLOWING FOUR OPTIONS:
[] Existing Swimming Pool
[ ] Pool with Expanded Deck
[ ] Wading Pool
[ ] Bumper Boats
[ ] Water Slide
[ ] Covered Pavilion
[ ] Dressing Area/Locker Rooms
[ ] Green Space
[ ] Picnic Area
[ ] Carousel/Merry-Go-Round
[ I Playground (ala Long Center)
, [ ] Bandshell
[ ] Gazebo
[ ] YOUR OPTION 1
[ ] YOUR OPTION 2
Your name:
Address:
Status (check all that apply):
[ ] Business owner [J Visitor (] Resident (] Adult (] Minor
In which season would you most often visit Clearwater Beach (check one)7 [ ] Spring
Summer [J Fall [] Winter (] All seasons equally (] None
In the past 12 months, how many times did you go to the Beach for recreation] [] Not at all
] One or two [J Three to ten (J More than ten
On these visits, how long do you usually stay] ( ] 1 hour (] 2 hours [] 3 hours [] 4 hours
J 5 hours or more
. . In order to be counted, this response must be received at the address below by Wednesday,
. May 25, 1994. Please send to City Hall Beach Survey, c/o City of Clearwater [department?],
[department address], or FAX to 462.6720.
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HILLSBOROUGH COUNTY
Florida
33 q.
BOARD OF COUNTY COMMISSIONERS
Phyllis Busanslcy
Joe Chillura
Sylvia Kimbell
Lydia Miller
Jim Neeman
Jan Platt
Ed Turanchik
Office of the County Administrator
Frederick B. Karl
5id-
Senior Assistant County Administrator
Patricia Bean
Assistant County Administrators
Edwin Hunzektr
Crena Johnson (lruCTim Appoirumtru)
Jimmie Keel
R~rt Taylor (lruerim Appoirumm)
April 7, 1994
EXPRESS MAIL
Ms. Kathy S. Rice
Deputy City Manager
City of Clearwater
112 S. Osceola Avenue
Clearwater, Florida 34616
RE: Sale of Property to Hillsborough County
Clearwater/ELAPP
Dear Ms. Rice:
Enclosed are six copies of the referenced document. After
these documents are executed they will be distributed with two
originals going to the city, two to the County, one to the Escrow
Agent, and one to the City's Broker.
These agreements reflect revisions for the primary conveyance
to be by special warranty deed, that interest earnings on the
restoration funds will be returned to the seller, and we will not
designate any portion of this property for sale to a private party.
We have also clarified the acreage language to include interior
rights-of-way (since these could be vacated), but excluding platted
rights of way on the exterior boundary (since these may be used by
other parties. To facilitate your review, we have attached the
pages with these revisions highlighted.
Please advise if you need any further changes to this
document. If this is acceptable we will have staff available when
it is presented to the city commission and it will be scheduled for
approval by the County Commission on May 18, 1994.
Ofigind Printed On RecYCk?d Poper
We have reviewed the title commitment and we are researching
the privately held mineral rights. We advise you of our findings
when we have completed our research. The environmental audit is
being reviewed and we will convey our consultant's recommendations.
Post Office Box 1110 · Tampa, Florida 33601
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CONTRACT FOR PURCHASE AND SALE
FINAL: April 7, 1994
This contract for Purchase and Sale made and entered into this day
of .' 1994, by and between the CITY OF CLEARWATER, a Municipal
Corporation (the "Seller"), having a mailing address of P.O. Box 4748,
Clearwater, Florida 34618-4748, and HILLSBOROUGH COUNTY, a pol itical subdivision
of the State of Florida, (the "Buyer"), having a mailing address of P.O. Box
1110, Tampa, Florida 33601; and Stewart Title of Clearwater, (the "Escrow
Agent"), having a mailing address of 32722 U.S. 19 North, Palm Harbor, Florida
34684.
WITNESSETH:
That for and in consideration of the mutual promises and covenants herein
contained and mutual advantages accruing to the Seller and the Buyer hereunder
and the sum of FIVE THOUSAND DOLLARS ($5,000.00), (the "Deposit") paid by the
Buyer to the Escrow Agent the receipt of which (subject to collection) is hereby
acknowledged by the Escrow Agent, it is mutually covenanted and agreed by Seller
and Buyer as follows:
1. PROPERTY:
The Seller hereby agrees to sell to Buyer, and Buyer hereby agrees to
purchase from Seller, those certain parcels of real property situated in
Hillsborough County, Florida, described in Attachments "A" & "B" attached hereto
and incorporated herein by reference (the "Property"), for the price and upon
terms and conditions as hereinafter set forth.
2. PRICE AND TERMS:
The full purchase price of the Property is ONE MILLION TWO HUNDRED THOUSAND
DOLLARS ($1,200,OOO.00). The purchase price shall be payable to Seller as
follows:
PURCHASE PRICE
$1,200,000.00
DEPOSIT
s
5,000.00
BALANCE PAID AT CLOSING
$1,195,000.00
--------------
--------------
The balance shall be paid at closing by Hillsborough County Warrant drawn
upon Barnett Bank, N.A. or other financial institution acceptable to Seller and
Buyer, and is subject to adjustments and prorations described herein.
3. CLOSING:
Subject to the curative periods as provided in Paragraphs 6 (Title
Insurance), 7 (Survey), and 8 (Hazardous Substances and Environmental Audit), as
well as other conditions of this Contract, Seller and Buyer shall close the sale
under this Contract on or before One Hundred Twenty (120) days after the
effective date of this Contract.
4. CONVEYANCE:
Seller shall convey title of the Property to Buyer as follows:
(a) All lands described in Attachment "A" shall be conveyed by Special
Warranty Deed subject to the following exceptions (collectively, "permitted
except ions" ) :
1
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(1) Restr ictions and easements of record
acceptable to Buyer.
(2) Taxes for the year of closing and
subsequent years.
(3) In accordance with Section 270.11, Florida
Statutes, a reservation of an undivided
three fourths interest in all the
phosphate, minerals, and metals that are or
may be in, on, or under the Property and an
undivided one half interest in all the
petroleum that is or may be in, on, or
under Property with the privilege to mine
and develop same.
Any additional exceptions must be waived and acknowledged by the
appropriate party as specified in Paragraphs 6, 7, and 8.
(b) Any and all interest in the Property described in Attachment "B" shall
be conveyed by Quit Claim Deed, including the mineral rights reserved pursuant
to Section 270.11, Florida Statutes, in accordance with the petition to release
these rights as requested in Paragraph 18 (Release of Mineral and Petroleum
Interest). The Seller acknowledges that this conveyance is being granted at no
additional cost to the Buyer and that this conveyance is to assure that any and
all ownership, current or potential, that the Seller may have in this Property
has been conveyed to the Buyer.
5. COSTS:
Seller shall pay the costs of (a) the Title Insurance as set forth in
Paragraph 6, (b) the Env ironrnental Audit as I set forth in Paragraph 8, (c)
recording the deeds of conveyance, and (d) documentary stamps on the deeds of
conveyance unless it is determined that both Seller and Buyer are exempt and that
Florida Statues do not require the payment of documentary stamps on this
transaction. The Buyer will pay the costs of (a) the Survey as stated in
Paragraph 7. Rental income, taxes, and assessments shall be prorated between
Buyer and Seller as of the date of closing. Buyer has not engaged the services
of any REALTOR or Broker and shall not be responsible for any commission fee or
brokerage fee nor be liable to any REALTOR or Broker for any commission or
brokerage fee as a result of the purchase of the above described land by the
Buyer from the Seller. Seller will pay any commission or brokerage fee. Seller
will be responsible for the COEt to remove any and all trash, debris, and rubbish
from the Property and the cost to plug or cap any well on the Property as
directed by Buyer.
6. TITLE INSURANCE:
(a) Seller shall, at their sole cost and expense, be responsible or cause
to be delivered at closing an owner's title insurance policy issued by a Florida
land title insurance company acceptable to Buyer wherein title to the Property
is insured to the extent of the purchase price for all Property described in
Paragraph 4 (a) with only the permitted described exceptions.
(b)
pertaining
land title
search, on
Seller will request and submit to Buyer a title insurance binder
to the Property described in Paragraph 4 (a) as issued by a Florida
insurance company herein called "Title Binder" and a fifty year title
or before Thirty (30) days after the date of this Contract. .
2
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(c) In the event title to the Property as described in the Title B~nder or
any endorsements is, in the sole determination of the Buyer, not insurable for
any reason, Buyer shall within Twenty (20) days of receipt of said Title Binder,
endorsements, and receipt of the survey, as described in Paragraph 7, not~fy
Seller in writing of any unacceptable defects in title not previously waived (the
"Title Defects"). If such notification is not given by Buyer it shall be deemed
that the Buyer has accepted the title to the Property as described in the title
binder so received.
In the event the Buyer notifies the Seller that there are Title Defects,
the Seller will have the option to either (a) proceed to correct the Title
Defects to the satisfaction of the Buyer at the expense of the Seller, or (b)
refuse to correct the Title Defects. Seller will have Twenty (20) days within the
receipt of the notification from the Buyer as to Title Defects to exerc~se this
option and in the event that the Seller fails to notify the Buyer with~n the
aforementioned Twenty (20) days it will be deemed that the Seller will exercise
the option to proceed to correct the Title Defects. In the event the Seller
notif~es the Buyer that they do not intend to correct the Title Defects to the
satisfaction of the Buyer, the Buyer, in its sole discretion, shall have the
option of (a) terminating this Contract at which time all deposited funds with
accrued interest, if any, shall be returned to Buyer, or (b) accept ing the
Property in its current condition with no corrective action by the Seller. The
Buyer will have Twenty (20) days from notification by Seller in which to exercise
this option and if the Buyer fails to notify the Seller within the aforementioned
Twenty (20) days then it will be deemed that the Buyer has exercised the option
to terminate the Contract. If Buyer elects to terminate th~s Contract pursuant
to Paragraph 6, Seller's sole obligation shall be to refund to Buyer the Deposit
with accrued interest, if any, and, upon the making of such refund this Contract
shall terminate and be of no further force and effect and none of the parties
hereto shall have any further obligation under this Contract.
Seller shall have a period of up to One Hundred Eighty (180) days after
exercising the option to correct the Title Defects within which to remove,
resolve, or cure any Title Defect and closing will occur within Twenty (20)
working days after the Buyer has acknowledged that Seller has cured the Title
Defect. If Seller is unable to cure any Title Defect then Seller shall within the
aforementioned One Hundred Eighty (180) days, notify Buyer in writing and Buyer
shall have the option of (a) terminating this Contract at which time all
deposited funds with accrued interest, if any, shall be returned to Buyer, (b)
accepting the Property in its current condition with no further corrective action
by the Seller, or (c) extending the period in which to correct the Title Defects
to a mutually acceptable date. The Buyer will have Twenty (20) days in which to
exercise this option and if the Buyer fails to notify the Seller or if the Seller
and Buyer cannot establish a mutually acceptable date for the Seller to correct
the Title Defects then it will be deemed that the Buyer has exercised the option
to terminate the Contract. If Buyer elects to terminate this Contract pursuant
to Paragraph 6, Seller's sole obligation shall be to refund to Buyer the Deposit
with accrued interest, if any, and upon the making of such refund this Contract
shall terminate and be of no further force and effect and none of the parties
hereto shall have any further obligation under this Contract.
7. SURVEY:
On or before Ninety (90) days after the effective date of this Contract,
Buyer will request and receive a survey of the Property Lhrough the Hillsborough
County Survey and Happing Section of the Engineering Services Department to be
performed by a surveyor registered as such under the laws of the Statt=: of
Florida. The survey will show all Property boundaries, permanent improvements,
approximate mean high waterline, ordinary high waterline, or safe upland line (if
3
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applicable), and easements of record. The survey shall be certified or
recertified not more than Ninety (90) days prior to closing to Seller, Buyer, and
Escrow Agent, and show the approximate acreage of the Property computed to the
nearest tenth of an acre.
I f the survey shows (a) any encroachments on the Property or that an
improvement, if any, located on the Property encroaches on other lands
(collectively, "Encroachments"), or (b) that there are gaps, overlaps, or other
violations of this Contract (collectively, "Survey Defects"), notice to that
effect shall be given to Seller within Twenty (20) days of Buyers receipt of the
Survey. If such notification is not given by Buyer it shall be deemed that the
Buyer has accepted the Survey to the Property as so received.
In the event the Buyer notifies the Seller that there are Encroachments
and/or Survey Defects, the Seller will have the option to either (a) proceed to
correct the Encroachments and/or Survey Defects at the Seller's expense to the
satisfaction of the Buyer, or (b) refuse to correct the Encroachments and/or
Survey Defects. Seller will have Twenty (20) days within the receipt of the
notification from the Buyer as to Encroachments and/or Survey Defects to exercise
this option and in the event that the Seller fails to notify the Buyer within the
aforementioned Twenty (20) days it will be deemed that the Seller will exercise
the option to proceed to correct the Encroachments and/or Survey Defects. In the
event the Seller notifies the Buyer that they do not intend to correct the
Encroachments and/or Survey Defects to the satisfaction of the Buyer, the Buyer,
in its sole discretion, shall have the option of (a) terminating this Contract
at which time all deposited funds with accrued interest, if any, shall be
returned to Buyer, or (b) accepting the Property in its current condition with
no corrective action by the Seller. The Buyer will have Twenty (20) days in which
to exercise this option and if the Buyer fails to notify the Seller then it will
be deemed that the Buyer has exercised the option to terminate the Contract. If
Buyer elects to terminate this Contract pursuant to Paragraph 7, Seller's sole
obligation shall be to refund to Buyer the Deposit with accrued interest, if any,
and upon the making of such refund this Contract shall terminate and be of no
further force and effect and none of the parties hereto shall have any further
obligation under this Contract.
Seller shall have a period of up to One Hundred Eighty (180) days after
exercising the option to correct the Encroachments and/or Survey Defects within
which to remove, resolve, or cure any Survey Defect and closing will occur within
Twenty (20) working days after the Buyer has cured the Encroachments and/or
Survey Defects. If Seller is unable to cure the Encroachments and/or Survey
Defects then Seller shall within the aforementioned One Hundred Eighty (180)
days, notify Buyer in writing and Buyer shall have the option of (a) terminating
this Contract at which time all deposited funds with accrued interest, if any,
shall be returned to Buyer, (b) accepting the Property in its current condition
with no further corrective action by the Seller, or (c) extending the period in
which to correct the Encroachments and/or Survey Defects to a mutually acceptable
date by which to correct the Encroachments and/or Survey Defects. The Buyer will
have Twenty (20) days in which to exercise this option and if the Buyer fails to
notify the Seller or if the Seller and Buyer cannot establish a mutually
acceptable date for the Seller to. correct the Encroachments and/or Survey Defects
then it will be deemed that the Buyer has exercised the option to terminate the
Contract. If Buyer elects to terminate this Contract pursuant to Paragraph 6,
Seller's sole obligation shall be to refund to Buyer the Deposit with accrued
interest, if any, and upon the making of such refund this Contract shall
terminate and be of no further force and eff8ct and none of the parties hereto
shall have any further obligation under th:.s Contract. Not\...ithstanding, the
provisions of Paragraph 10 (Ef fects of Default) hereof, termination of this
Contract shall be Buyer's sole remedy if Seller fails to correct any
Encroachments and/or Survey Defects.
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8. HAZARDOUS SUBSTANCES AND ENVIRONMENTAL AUDIT:
The Seller covenants that, to the best of their knowledge and belief, no
hazardous substances, pollutants, contaminants, or hazardous wastes as defined
in any applicable Federal, State, or Local laws, statutes, rules, and regulations
including, but not limited to, asbestos, PCBs and urea formaldehyde, have been
generated, released, stored or deposited over, beneath or on the Property or in
any struc1~ures located on the Property from any source whatsoever by Seller or
by its predecessors in interest in the Property or by any other person or entity.
Seller has no knowledge of any buried, partially buried or above ground
tanks, storage vessels, drums, or containers located on the Property or knowledge
of any release of hazardous materials onto or into the Property. Seller warrants
that during the time of their ownership of the Property no hazardous wastes were
placed, released, stored, buried, disposed, or dumped onto the Property. Seller
will remove all trash and debris from the Property prior to closing. The Buyer
will direct the Seller as to the wells on the Property that will be cappe
those that will be plugged. All work performed for capping or . will be
done in accordance with the standards of the Southwest F19 Water Management
District. ~~
...
Within Sixty (60) days from the effectiv this Contract, the
Seller, at its sole cost and expense, sha cause to have conducted a
Transactional Environmental Risk Audit (the" dit") of the Property, as defined
in Attachme~t "C". The Audit will be condu ~~ by a qualified expert in the field
of environmental engineering, accepta~ to Buyer. The Buyer shall review the
Audit for completeness, and det~mine if there are any unacceptable
contaminations or exceptions. ~
If the Audit results rev levels of hazardous waste or pollutants which
Buyer, in its sole discre . n, deems unacceptable (the "Audit Exceptions"),
notice to that effect sha be given to Seller within Twenty (20) days of Buyers
receipt of the Audit. such notification is not given by Buyer it shall be
deemed that the Buyer .ias accepted the Audit to the Property as so received.
In the event~ Buyer notifies the Seller that there are Audit Exceptions,
the Seller will.fl\ave the option to either (al proceed to correct the Audit
Exceptions at e Seller's expense to the satisfaction of the Buyer, or (b)
refus orrect the Audit Exceptions. Seller will have Twenty (20) days within
receipt of the notification from the Buyer as to Audit Exceptions to exercise
this option and in the event that the Seller fails to notify the Buyer within the
aforementioned Twenty (20) days it will be deemed that the Seller will exercise
the option to proceed to correct the Audit Exceptions. In the event the Seller
notifies the Buyer that they do not intend to correct the Audit Exceptions to the
satisfaction of the Buyer, the Buyer, in its sole discretion, shall have the
option of (a) terminating this Contract at which time all deposited funds with
accrued interest, if any, shall be returned to Buyer, or (b) accepting the
Property in its current condition with no corrective action by the Seller. The
Buyer will have Twenty (20) days in which to exercise this option and if the
Buyer fails to notify the Seller then it will be deemed that the Buyer has
exercised the option to terminate the Contract. If Buyer elects to terminate this
Contract pursuant to Paragraph 8, Seller's sole obligation shall be to refund to
Buyer the Deposit with accrued interest, if any, and upon the making of such
refund this Contract shall terminate and be of no further force and effect and
none of the parties hereto shall have an)' further obligation under this Contract.
Seller shall have a period of up to One Hundred Eighty (180) days after
exercising the option to correct the Audit Exceptions within which to accomplish
the necessary research, test ing, or other act ions to correct any Audit Exceptions
and submit to the Buyer the appropriate documentation and/or evidence that the
Audit Except ions ha Vl? bC:0n corrected to the Buyer I s sat is fact ion. The BUYf!l.' ..... ill
have Thirty (30) days to review this documentation and/or evidence to dete:rmine,
s
in the sole opinion of the Buyer, if the Audit Exceptions have been corrected.
Within the aforementioned Thirty (30) days the Buyer will advise the Seller that
(a) the Audit Exceptions have been corrected and, subject to the other conditions
of this Contract, closing will occur within Twenty (20) working daYB after the
Seller's receipt of this notice, or (b) the Buyer, in its sole opinion, has
determined that the Audit Exceptions have not been corrected. If Seller is unable
to cure the Audit Exceptions to the satisfaction of the Buyer, then Seller shall
within the aforementioned One Hundred Eighty (laO) days or within Twenty (20)
days of the notification from the Buyer that the Audit Exceptions have not been
corrected, whichever is later, the Seller shall notify Buyer in writing and Buyer
shall have the option of (a) terminating this Contract at which time all
deposited funds with accrued interest, if any, shall be returned to Buyer, (b)
accepting the Property in its current condition with no further corrective action
by the Seller, or (cl extending the period in which to correct the Audit
Exceptions to a mutually acceptable date by which to correct the Audit
Exceptions. The Buyer will have Twenty (20) days in which to exercise this option
and if the Buyer fails to notify the Seller or if the Seller and Buyer cannot
establish a mutually acceptable date for the Seller to correct the Audit
Exceptions then it will be deemed that the Buyer has exercised the option to
terminate the Contract. If Buyer elects to terminate this Contract pursuant to
Paragraph a, Seller's sole obligation shall be to refund to Buyer the Deposit
with accrued interest, if any, and upon the making of such refund this Contract
shall terminate and be of no further for.ce and effect and none of the parties
hereto shall have any further obligation under this Contract. Notwithstanding,
the provisions of Paragraph 10 (Effects of Default) hereof, termination of t .
Contract shall be Buyer's sole remedy if Seller fails to correct any dit
Exception relative to the Buyer's purchase of the Property. T Seller
acknowledges that the Buyer may have statutory obligations t are not
controlled, restricted or terminated by this Contract.
9. COVENANTS, REPRESENTATION , ~ 'e. _, J..l.
Seller hereby covena7~' and ,<,arrants,
closing of this Contract: ~
now and through the
(a) That
Attachment "A"
have good and
s good and marketable title to the Property described in
ect to the items described in Section 4 (a) hereof, or will
rketable title prior to the closing date.
(b) hat Seller has made no commitments (either oral or written) to any
organi ion, governmental body, or'other entity to dedicate any portion of the
ty for public or private use.
(c) That Seller has not received notice of any pending condemnation or
similar proceeding affecting the Property or any portion thereof.
(d) That Seller has no knowledge of any actions, suits, or proceedings,
pending or threatened, against or affecting the Property or any portion thereof,
or relating to or arising out of the ownership of the Property or any portion
thereof, in any court or before or by any governmental entity.
(e) There are no leasehold interests in the Property, or if there are, that
they shall be terminated prior to or at the time of closing.
(f) That during the time of the Seller's ownership of the Property the
Seller warrants that no hazardous wastes, hazardous substances, pollutants and/or
contaminants were placed, released, stored, buried, disposed, or dumped onto the
Property.
6
10. EFFECTS OF DEFAULT:
Except as otherwise provided herein, if Seller is not in default pursuant
to any of the terms of this Contract and Buyer fails to purchase the Property or
to perform any of the covenants, conditions or warranties of this Contract,
Seller shall be entitled to retain the deposit and accrued interest, if any, such
sum being agreed upon as liquidated damages in full payment for the failure of
Buyer to perform the duties and obligations imposed upon it pursuant to this
Contract and in consideration of the removal of the Property from the market, in
recognition of the difficulty, inconvenience, and uncertainty of ascertaining
actual damages, and no other rights, remedies, or damages shall in any case be
collectible, enforceable, or available to Seller other than as provided in this
section, and Seller agrees to accept and take such deposit and accrued interest,
if any, as Seller's total damages and relief hereunder in such event. If Seller,
for any reason, fails to perform any of the covenants, conditions, or warranties
of this Contract, Buyer shall at its option (a) waive the nonperformance and
proceed with closing (b) be entitled to the immediate return of the deposit with
accrued interest, if any, and terminate this Contract or (c) have the remedy of
specific performance of this Contract,
11. MISCELLANEOUS:
(a) Governinq Law
This Contract shall be governed by and construed in accordance with the
laws of the State of Florida.
(b) Exhibits
Attachments "A", "B", "C", and "0" are attached to and incorporated herein
by reference.
(c) Bindinq Effect
This Contract shall be binding upon and inure to the benefit 0 e parties
hereto, and their respective heirs, person!'i_1 re resenta' , . successors and
assigns. The covenants of this con~urv~ve delivery and recording of
the deed and possession. ~
(d) Entire con~
This Contra and the Exhibits and Attachments hereto contain the final
entire Con act between the parties hereto with respect to the sale and
e Property and are intended to be an integration of all prior
negotiatio and understandings. This Contract supersedes all prior negotiations,
underst ings, representations, or agreements, both written or oral. Buyer and
Sell shall not be bound by any terms, conditions, statements, warranties, or
r esentations, oral or written, not contained herein. No change or modification
f this Contract shall be valid, unless the same is in writing and signed by the
parties hereto. No waiver of any provision of this Contract shall be valid unless
in writing and signed by the party who possesses the right to waive enforcement
of same.
(e) Multiple Counterparts
This Contract may be executed in more than one counterpart, each of which
shall be deemed an original.
(f) Severability
If anyone or mon~ of the provisions of this Contract should be held
contrary to law or public policy, or should for any reason whatsoever be held
invalid or unenforceable by a court of competent jurisdiction, then such
provision or provisions shall be null and void and shall be deemed separate from
the remaining pl~ovision5 of this Contract, which remaining provisions shal.l
continue in full force nlld effect, provided that the rights and obligations of
7
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the parties contained herein are not materially prejudiced and the intentions of
the parties continue to be effective.
(g) Survivability
Any term, condition, covenant, or obligation which requires performance by
either party subsequent to termination of this Contract shall remain enforceable
against such party subsequent to such termination.
(h) Time of Essence
Time of performance hereunder by Seller and Buyer is hereby made the
essence of this Contract.
(i) Effective Date of Contract
This Contract shall be effective as of the date the Contract is approved
by the Hillsborough County Board of County Commissioners as Buyer.
(j) Titles
The titles used in this Contract are for convenience only and are not
intended to imply or restrict application.
(k) Siqninq
If this Contract is not approved by Buyer on or before May 18, 1994, this
Contract shall be null and void and of no further force and effect.
(1) Authorization
Each party represents to the other that such party has authority under a
applicable laws to enter into a Contract containing such covenants and provi . ns
as are contained herein, that all of the procedural requirements impose y law
upon each party for the approval and authorization of this Contract aye been
properly completed, and that the persons who have executed the C ... ct on behalf
of each party are authorized and em to-exec ontract.
(m) Radon Ga.2 /
Radon is a na~y .~ccurring gas, that, when it has accumulated in a
building in suffic' nt quantities, may present health risks to persons who are
exposed to it ov time. Levels of radon that exceed federal and state guidelines
have been fou in buildings in Florida. Additional information regarding radon
and radon t ting may be obtained from your County health unit.
ESCROW AGENT:
A The Escrow Agent agrees to hold, keep, and deliver the Deposit and all
other sums delivered pursuant hereto in accordance with the terms and provisions
of this Contract. In the event Escrow Agent receives written notice from either
AI party of any disagreement between Buyer and Seller resulting in any adverse
-=~ claims and demands being made in connection with or for the monies involved
herein or affected hereby, Escrow Agent shall be entitled to refuse to comply
with any such claims or demands so long as such disagreement may continue; and
in so refusing Escrow Agent shall make no delivery or other disposition of any
of the monies then held by it under terms of this Contract and in so doing,
Escrow agent shall not become liable to anyone for such refusal.
Buyer and Seller, to the extent allowed by law and subject to the
provioions of Section 768.28, Florida Statutes, jointly and severally agree to
indemnify and hold hi.1nnless Escrow Agent [rom any and all reasonable costs,
damageD, and expenses, including reasonable attorneys' fees and paralegal fees,
that Escrow Agent may incur in its good faith cOlnpliance with the terms of this
Contract, including but not limited to any and all such costs, damages, and fees
i n c II r red i n con Jh~ c t i () n \oJ L t h t h c: f i 1 i n (J 0 f ;:1 n h c: t i. 0 n i nth e n a t u reo fin t e r p lea d e r
6
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by Escrow Agent in the event of disagreement between Buyer and Seller as provided
hereinabove; provided, however, this indemnification provision shall not extend
to any acts of negligence, willful malfeasance, or omission on the part of Escrow
Agent.
The Seller, Buyer, and Escrow Agent hereby certify that they are aware that
the Federal Deposit Insurance Corporation (FDIC) and the Federal Savings & Loan
Insurance Corporation (FSLIC) coverage, whichever is applicable to this Contract,
apply only to a maximum amount of $100,000 for each individual depositor. The
Seller and Buyer understand that the Escrow Agent assumes no responsibility for,
nor will be held liable for, any loss occurring which arises from the fact that
the amount of the above account may cause the aggregate amount of any individual
depositor's accounts to exceed $100,000 and that the excess amount is not insured
by the FDIC or FSLIC, whichever is applicable to this agreement. The Deposit will
be held in Barnett Bank, N.A. or other bank acceptable to Buyer, in an interest-
bearing, money market account at the option and direction of Buyer. The accrued
interest on the Deposit will be refunded to the Buyer at time of closing or as
otherwise provided in this Contract.
13. NOTICES:
Any and all notices, requests or other communications hereunder shall be
deemed to have been duly given if in writing and if transmitted by hand delivery
with receipt therefore, or by certified mail posted prior to the expiration date
for such notice, return receipt requested and first class postage prepaid as
fellows:
Attention:
Elizabeth M. Deptula
To Seller:
City of Clearwater
P. O. Box 4748
Clearwater, Florida 34618-4748
To Buyer:
Hillsborough County
Board of County Commissioners
P.O. Box 1110
Tam ur~da 336
~ttention' Kurt Gremley
~ Stewart Title of Clearwater
32722 U.S. 19 North
Palm Harbor, Florida 34684
,To
Attention: Mikell st. Germain
RESTORATION PLAN AND RESTORATION FUNDING:
The Seller acknowledges that the Buyer's purchase of the Property is
dependent upon the Seller providing Two Hundred Thousand Dollars ($200,000.00)
towards the cost of restoring the habitat and natural plant cOmrTlunities (the
"Restoration Funding"). A Conceptual Restoration Plan has been attached as
Exhibit "0" (the "Conceptual Restoration Plan").
The Restoration Funding will be provided to the Buyer from the Seller's
proceeds at closing. The Buyer will depo:'3it the Restoration Funding in an
interest bearing account (the "Restoration Account") and will provide the Seller
with an annual statement (the "Restoration Account Statement"), with the first
statement to cover the term from the date of closing to September 30, 1995 and
subsequent statements will cover from October 1st to September 30th for each year
thereafter during the term of the Restoration Account. Any interest earnings will
not to be used for restoration related expenses and will be returned to the
Seller in accordance with this paragraph. The Restoration Account Statement will
indicate the beg inn ill'] ba 1<1 Ilce of the Res tarat ion l\ccount, i ntcrest earn ings, a
detailed listing of all restoration related expenses, and the closing balance.
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The Restoration Account Statements will be provided to Seller no later than
December 1st of that year.
Within One (1) year of closing or by September 30, 1995, whichever occurs
first, the Buyer will provide the Seller a detailed plan indicating the actions
the Buyer and/or their authorized agent will take to restore the site to a more
natural and/or environmentally beneficial condition (the "Restoration Plan"). The
Restoration plan will detail the activities originally indicated in the
Conceptual Restoration Plan and the anticipated schedule. The Buyer will provide
the Seller with an annual report providing a summary of the restorati.on related
activities at the time the Restoration Account Statement is provided. The Seller
acknowledges that due to events that may be beyond the control of the Buyer and
that the restoration of upland natural systems is a relatively new process that
there may be modifications in the Restoration Plan, but it will not substantially
deviate from the Conceptual Restoration Plan.
The Seller and Buyer recognizes that each is a public agency and that the
accounting for the expenditures must comply with the requirements of their
respective Clerks of the circuit Court. The Seller will have Thirty (30) days
from their receipt of the Restoration Account Statement for the purposes of
verifying that the purpose of the expenditures are acceptable. If within the
aforementioned Thirty (30) days the Seller does not provide the Buyer with
written notice that they question any expenditure, then the expenditures
indicated on the Restoration Account Statement will be considered acceptable. In
the event the Seller disputes or questions an expenditure indicated on the
Restoration Account Statement, within Sixty (60) days of the Buyer's receipt of
the notification from the Seller, the Buyer will provide verification from the
Clerk of the Circuit Court that the expenditure was made in conjunction with the
Restoration Plan and will be considered acceptable verification that the
expenditure is associated with the restoration of the Property. If the Buyer's
Clerk cannot provide this verification, the Restoration Account Statement will
be adjusted accordingly.
Upon notification to the Seller from the Buyer that the Restoration Plan
is completed or October 1, 2004, whichever occurs first, the Buyer will refund
to the Seller the balance of the Restoration Account, including all accrued
interest earnings, in the form of a Hillsborough County Warrant at which time the
Buyer's obligation to provide the Restoration Account Statement and annual
statement on summarizing restoration activities will terminate.
By way of this Contract and in accordance with Section
Statutes, the Buyer petitions the Seller for the release of eserva 0 n of
an undivided three fourths interest in all the ph , minerals, ~nd metals
that are or may be in, on, or under erty and an undivided one half
interest in all the petroleum tha or may be in, on, or under Property with
the privilege to mine and deve ~ same that are to be reserved by the Seller in
accordance with Section 2 .11 (1), Florida Statutes. The Buyer requests the
release of these miner interests in urder to more effectively manage the
Property for preserv 1.on and resourCE based recreation. The Buyer is also
subject to the prov.o ions of this statute. These mineral rights will be conveyed
by the Seller the Quit Claim Deed referenced in Paragraph 4 (b) and the
conveyance 0 1 be at no additional cost to the Buyer.
~
-===--
15. RELEASE OF MINERAL AND PETROLEUM INTEREST:
16.
RIGHT OF FIRST REFUSAL:
The Buyer and Seller acknowledge that the Buyer is purchasing the Property
for the purpose of preservation in accordance with the Environmental Lands
Acquisition and Protection Program (ELAPP) and that ordinances governing this
program restrict the sale of lands. In accordance with the ordinances, the Buyer
is not desi~nating any portion of this property for sale as an "Acquisition of
Convenience'i'for future conveyance to Cl pr iVilt:e p.~.rt.y. Howl:vor, if in the unlikely
event that at sueh til11\~ the Buyer wi!;Ii(.~~; to fj.~ll L !l.:: l'rOp(:rLy, the Seller
reserves the right of fir~::;t n~fusal to pUreh,l!;'::; the FJrop..:r.-t1' undet" the same terms
and conditions as f3tatc:d in ~~hc; pt'opo~;ed fl.-d,'-. !Itt:'.:t' l-.;cc-ip:: and C:lcceptClnce of
]()
an offer (which will be subject to the Seller's right of first refusal), the
Buyer will notify the Seller of the proposed sale of the Property and the terms
of the offer to purchase. The Seller will have Thirty (30) days from the receipt
of this notice to exercise this option. If the seller elects to purchase the
Property, they must proceed under the same terms, conditions, and schedule as
stated in the offer to purchase. In the event that the Seller fails to respond,
it will be deemed that the seller waives their right to purchase the Property.
It is expressly understood and acknowledged by the Seller that this right of
first refusal will not apply to a transaction or sale to another government
agency or entity where the Property will be held for the express purposes of
preservation, natural resource protection, and resour.ce based protection or for
any additional right-of-way for existing roads.
.: -
17. ACREAGE ADJUSTMENT:
The Purchase Price is based on the Property containing Three Hundred Ninety
One (391) acres (including interior rights-of-ways but excluding rights-of way
on the exterior boundary of the Property) and the Purchase Price will be adjusted
based on Three Thousand Seventy Dollars ($3,070.00) per acre for every acre or
portion thereof varying from Three Hundred Ninety One (391) acres Within Twenty
(20) days of the Buyer's receipt of the Survey, the Buyer will supply the Seller
with Two (2) copies of the Survey and the calculations for the adjustment to the
purchase price. If there is more than a Twenty (20) acre increase from the
aforementioned acreage, the Buyer reserves the right to terminate the Contract
within Forty (40) days of the receipt of the Survey. If there is more than a
Twenty (20) acre decrease from the aforementioned acreage, the Seller reserves
the right to terminate the Contract within Forty (40) days of the receipt of the
Survey from the Buyer. If either the Buyer or the Seller fails to exercise the
option to terminate within the time specified in this paragraph it will be deemed
that they have waived their respective right to terminate the Contract, if
applicable.
11
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IN WITNESS WHEREOF, the parties have executed this Contract as of the day
and year first above written.
Signed, sealed and delivered in the presence of:
. WITNESSES:
"ESCROW AGENT"
.STEWAR
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Countersigned:
"SELLER"
CITY OF CLEARWATER
Mayor-Commissioner
Approved as to form and
Correctness:
Attest:
City Attorney
City Clerk
ATTEST:
... RICHARD AKE
.CLERK OF THE
"BUYER"
HILLSBOROUGH COUNTY, A
POLITICAL SUBDIVISION
THE STATE OF FLORIDA,
OF
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BY:
DEPUTY CLERK
AS TO BUYER
By: Mikell St. Germain
Title: Office Manager
Date:
. Approved as to form
and legal sufficiency
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day of
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ATTACHMENT "A"
Legal Description
All Property above the ordinary high water line within the
following:
A parcel of land owned by the Seller located south of Tarpon
Springs Road and west of Patterson Road in sections 18 & 19 of
Township 27 South, Range 17 East in Hillsborough County Florida,
more specifically described as follows:
Tracts 1, 5, 6, 7, 8, 10, 11, 12, 13, 14, and 15 in the SW 1/4 of
section 18-27-17, KEYSTONE PARK COLONY, and Tracts 2, 3, and 4 in
the SW 1/4 of section 18-27-17, KEYSTONE PARK COLONY, less that
part described as follows: From the NW corner of the SW 1/4 of
the NW 1/4 run South along the West section line 2559.78 feet to
the point on the West line of Tract 4 for a Point of Beginning,
thence run N81037'E, 460 feet, thence S82029'E 100.25 feet,
thence N83022'E, 132.60 feet, thence N72033'E, 49.36 feet, thence
N44048'E, 78.30 feet, thence N18021'E, 115.61 feet, N32019'E,
61.00 feet, thence N76047'E, 123.86 feet, thence S74002'E, 118.60
feet, thence S44037'E, 151.44' feet, thence S61015'E, 44.77 feet,
thence S78Q16E, 276.33 feet, thence N76044'E, 44.00 feet, thence
N47053'E, 287.36 feet, thence N35050'W, 162.48 feet, thence
N33019'W, 98.58 feet, thence N13032'W to a point of intersection
with the north line of Tract 3, thence West along the North
boundary line of Tracts 3 and 4 to the NW corner of Tract 4,
thence South to the Point of Beginning. And Tracts 15, 16 and
that part of Tract 14 in the NW 1/4 of section 18-27-17, KEYSTONE
PARK COLONY, lying East of the following line: Commencing at the
SE corner of the NE 1/4 of the SW 1/4 of the NW 1/4, thence
S07018'W, 598.21 feet, thence S13032'E, 83.54 feet, and Tracts 5
and 6 in the NE 1/4 lying South of Tarpon Springs Road. And
Tracts 4, 5 and 6 in the SE 1/4 and Tract 3 in the SE 1/4 less
lot beginning at the NE corner of Tract 3 and run South 30 feet,
Northwesterly to the m~ corner of Tract 3 and East 665 feet to
the Point of Beginning, all in section 18-27-17, KEYSTONE PARK
COLONY. And the West 1/2 of the SW 1/4 of the ;
1/4 of the SW 1/4 of the NE 1/4 and eginning at the NW
corner of the SE 1/4 of the S 4 of the NE 1/4 and run S89043'E
30.00 feet along the nort~ndary of the SE 1/4 of the SW 1/4
of the NE 1/4; thence S hwesterly to the SW corner of the SE
1/4 of the SW 1/4 of 1e NE 1/4; thence North 676.12 feet to the
Point of Beginning all in KEYSTONE PARK COLONY, as per map of
plat thereof re ded in Plat Book 5, Page 55 of the Public
Records of H' sborough County, Florida, all being in Section 18-
27-17.
-F~
and
Tracts 3, 4, 5 and 6 in the NE 1/4 lying West of Patterson Road
and Tracts 1, 2, 3, 4, 5, 6, 7 and 8 in the NW 1/4, less and
except that part of the above lying south of the following
described line: Commence at the West 1/4 corner of Section 19-17-
17, thence along the West line of the NW 1/4 of said section 19,
Page 1 of 2
and
run N01010'10"W, 1420.50 feet for a Point of Beginning; thence
run N89012'30'E, 3456.79 feet to the centerline of Patterson
Road. All in KEYSTONE PARK COLONY, as per map or plat thereof
recorded in Plat Book 5, Page 55 of the Public Records of
Hillsborough County, Florida, all being in section 19-27-17.
Subject to Right-of-Way on Patterson Road and Right-of-Way in
KEYSTONE PARK COLONY Subdivision.
Tracts 9 and 16 in the SW 1/4 of section 18-27-17, also Tracts
11, 12, 13, and 14 in the SE 1/4 of section 18-27-17, KEYSTONE
PARK COLONY SUBDIVISION, according to map or plat thereof as
recorded in Plat Book 5, page 55 of the Public Records of
Hillsborough County, Florida, and that portion of the SE 1/4 of
the SE 1/4 of section 18-27-17, Hillsborough County, Florida,
lying West of Patterson Road
and
The platted 15.00 feet rights-of-way as shown on the plat of
KEYSTONE PARK COLONY SUBDIVISION, as recorded in Plat Book 5,
page 55, of the Public Records of Hillsborough County, Florida,
abutting said described parcels:
LESS THE FOLLOWING DESCRIBED PARCEL:
The South 300.00 feet of Tract 13 in the SE 1/4, less the West
229.30 feet thereof and that portion of the South 300.00 feet of
Tract 14 in the SE 1/4 lying West of Patterson Road, all being in
section 18-27-17, KEYSTONE PARK COLONY SUBDIVISION, according to
map or plat thereof as recorded in Plat Book 5, page 55, of the
Public Records of Hillsborough County, Florida;
and
That portion of the South 315.00 feet of the SE
of section 18-27-17, Hillsborough Count l
Patterson Road.
and
Together with the 1k.OO foot platted rights-of-way, as shown on
the plat of KEYST E PARK COLONY SUBDIVISION, as recorded in Plat
Book 5, page 5 of the Public Records of Hillsborough County,
Florida, a ting said described parcels.
to a reservation of an undivided three fourths
interest in all the phosphate, minerals, and metals that are or
may be in, on, or under the Property and an undivided one half
interest in all the petroleum that is or may be in, on, or under
Property with the privilege to mine and develop same as required
by Section 270.11, Florida statutes.
Exact legal description subject to final property survey.
Page 2 of 2
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ATTACHMENT liB"
Legal Description
All and all interest in the following Property below the ordinary
high water line and the undivided three fourths interest in all
the phosphate, minerals, and metals that are or may be in, on, or
under the Property and an undivided one half interest in all the
petroleum that is or may be in, on, or under Property with the
privilege to mine and develop same that have been reserved by
Seller as required by section 270.11, Florida Statutes, within
the following:
A parcel of land owned by the Seller located south of Tarpon
Springs Road and west of Patterson Road in sections 18 & 19 of
Township 27 South, Range 17 East in Hillsborough County Florida,
more specifically described as follows:
Tracts 1, 5, 6, 7, 8, 10, 11, 12, 13, 14, and 15 in the SW 1/4 of
section 18-27-17, KEYSTONE PARK COLONY, and Tracts 2, 3, and 4 in
the SW 1/4 of section 18-27-17, KEYSTONE PARK COLONY, less that
part described as follows: From the NW corner of the SW 1/4 of
the NW 1/4 run South along the West section line 2559.78 feet to
the point on the West line of Tract 4 for a Point of Beginning,
thence run N81037'E, 460 feet, thence S82029'E 100.25 feet,
thence N83022'E, 132.60 feet, thence N72033'E, 49.36 feet, thence
N44048'E, 78.30 feet, thence N18021'E, 115.61 feet, N32019'E,
61.00 feet, thence N76047'E, 123.86 feet, thence S74002'E, 118.60
feet, thence S44037'E, 151.44' feet, thence S61015'E, 44.77 feet,
thence S78016E, 276.33 feet, thence N76044'E, 44.00 feet, thence
N47053'E, 287.36 feet, thence N35050'W, 162.48 feet, thence
N33019'W, 98.58 feet, thence N13032'W to a point of intersection
with the north line of Tract 3, thence West along the North
boundary line of Tracts 3 and 4 to the NW corner of Tract 4,
thence South to the Point of Beginning. And Tra ,
that part of Tract 14 in the NW 1/4 of . n 18-27-17, KEYSTONE
PARK COLONY, lying East of the owing line: commencing at the
SE corner of the NE 1/4 of SW 1/4 of the NW 1/4, thence
S07018'W, 598.21 feet, t ce S13032'E, 83.54 feet, and Tracts 5
and 6 in the NE 1/4 1 . 19 South of Tarpon Springs Road. And
Tracts 4, 5 and 6 i the SE 1/4 and Tract 3 in the SE 1/4 less
lot beginning at e NE corner of Tract 3 and run South 30 feet,
Northwesterl 0 the NW corner of Tract 3 and East 665 feet to
the Poj ~ Beginning, all in Section 18-27-17, KEYSTONE PARK
~~NY. And the West 1/2 of the SW 1/4 of the NE 1/4; And the NE
1/4 of the SW 1/4 of the NE 1/4 and Tract beginning at the NW
corner of the SE 1/4 of the SW 1/~ of the NE 1/4 and run S89043'E
30.00 feet along the north boundary of the SE 1/4 of the SW 1/4
of the NE 1/4; thence Southwesterly to the SW corner of the SE
1/4 of the SW 1/4 of the NE 1/4; thence North 676.12 feet to the
Point of Beginning, all in KEYSTONE PARK COLONY, as per map of
plat thereof recorded in Plat Book 5, Page 55 of the Public
Records of Hillsborougl1 Count:y, Fl.orid<:1, ull being in section 18-
27-17.
and
P a IJ C J 0 f 2
Tracts 3, 4, 5 and 6 in the NE 1/4 lying West of Patterson Road
and Tracts 1, 2, 3, 4, 5, 6, 7 and 8 in the NW 1/4, less and
except that part of the above lying South of the following
described line: Commence at the '~est 1/4 corner of Section 19-17-
17, thence along the West line of the NW 1/4 of said Section 19,
run N01010'10"W, 1420.50 feet for a Point of Beginning; thence
run N89012'30'E, 3456.79 feet to the centerline of Patterson
Road. All in KEYSTONE PARK COLONY, as per map or plat thereof
recorded in Plat Book 5, Page 55 of the Public Records of
Hillsborough County, Florida, all being in Section 19-27-17.
Subject to Right-of-Way on Patterson Road and Right-of-Way in
KEYSTONE PARK COLONY Subdivision.
and
Tracts 9 and 16 in the SW 1/4 of section 18-27-17, also Tracts
11, 12, 13, and 14 in the SE 1/4 of section 18-27-17, KEYSTONE
PARK COLONY SUBDIVISION, according to map or plat thereof as
recorded in Plat Book 5, page 55 of the Public Records of
Hillsborough County, Florida, and that portion of the SE 1/4 of
the SE 1/4 of section 18-27-17, Hillsborough County, Florida,
lying West of Patterson Road
and
The platted 15.00 feet rights-of-way as shown on the plat of
KEYSTONE PARK COLONY SUBDIVISION, as recorded in Plat Book 5,
page 55, of the Public Records of Hillsborough County, Florida,
abutting said described parcels:
LESS THE FOLLOWING DESCRIBED PARCEL:
The South 300.00 feet of Tract 13 in the SE 1/4, less the West
229.30 feet thereof and that portion of the South 300.00 feet of
Tract 14 in the SE 1/4 lying West of Patterson Road, all being in
Section'18-27-17, KEYSTONE PARK COLONY SUBDIVISION, according to
map or plat thereof as recorded in Plat Book 5, page 55, of the
Public Records of Hillsborough County, Florida;
and
---=::;;
--=::::::,
and
~-
3 .00 feet of the SE 1/4 of the SE 1/4
orough County, Florida lying West of
That portion of the South
of section 18-27-17, Hil
Patterson Road.
Together h the 15.00 foot platted rights-of-way, as shown on
~pl~ of KEYSTONE PARK COLONY SUBDIVISION, as recorded in Plat
Book 5, page 55 of the Public Records of Hillsborough County,
Florida, abutting said described parcels.
This conveyance is at no additional cost to the Buyer and is to
convey any interest, right or title of the Seller in the Property
that has not been conveyed to the Buyer by another conveyance.
Exact legaJ. description subject to final property survey.
Page 2 of 2
ATTACHMENT "e"
TRANSACTIONAL ENVIRONMENTAL
RISK AUDIT STANDARDS
All property described in Attachments "A" and "B" will have an
Environmental Risk Audit performed. The purpose of the audit is
to give reasonable assurance that the aforementioned property is
not contaminated with any hazardous waste, no buried tanks exist
on the property, and identify debris or trash that will need to be
cleared from the property.
The audit will include the following:
l. Title Search - The Real Estate Department should provide
a list of past property owners to the consultant. The consultant
should evaluate this list to determine if prior owners may have
generated, stored or disposed of hazardous materials on site.
2. Records Review - Historical aerial photographs and any
maps or blueprints ot the site must be compiled and evaluated. In
particular, any operation on the site which may have impacted
groundwater and soils should be identified.
3. Requlatory Agency File Search - The consultant must
identify the environmental compliance history of the property.
EPC and DER offices, or other appropriate agencies, should be
contacted to determine if any notices of violation have been
issued, contamination problems have been identified or if
groundwater investigations are ongoing or pending.
4. site Inspections - Once the previous o\.oJners have been
evaluated and the records review and Regulatory Agency File Search
have been completed, a site inspection must be performed. A
physical description of the topography of the site and the impact
of stormwater drainage (if any) should be I
buildings, ponds, septic tank system ands, supply wells,
monitor wells, underground and ve ground storage tanks should
be identified, inspected, a heir approximate location indicated
on an aerial photograph map. Any illegal dumping should also be
photodocumented with commendations for removal (and testing, if
required) with the ocation of dumping indicated on an aerial
photograph or All indications of potential contamination
including s staining, vegetative stress, odor, etc. should also
be ~. . led by this site inspection I as we 11 as potential
"""",,";o.t{::'site sources of contamination.
5 . Report Four copies of the report to the County
summarizing the findings of the audit, complete with the fOllowing
items should be submitted for evaluation at least thirty (30) days
prior to closing:
C-l
a. Base Map of the site with locations of all
wells, storage tanks, ponds, wetlands, illegal dumping
properly identified.
buildings,
areas, etc.
b. Summary of file search and records review.
c. Evaluation of risk posed by acquisition of subject
property.
d. Recommendations for subsequent evaluation (if required)
and/or response actions.
e. All backup information including aerial photographs, site
inspection photodocumentation, etc.
Once the audit has been received by the County, the
Environmental Services section of the Department of Solid Waste or
other agency of the County or state may review the audit and
provide technical comments to the Real Estate Department. Each
audit must be designed to meet the objectives required by the
County: to evaluate the environmental liabilities posed by
acquisition of the subject property. Depending upon the size of
the parcel, its location and proposed future use, a limited (or
expanded) version of the audit maybe required.
".,-." 41::' .
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ATTACHMENT "0"
CONCEPTUAL RESTORATION PLAN
Clearwater Site ELAPP Nomination
(Hillsborough County STR 18,19-27-17)
BACKGROUND
This property has been used by the City of ClealWater for the disposal of sludge from
wastewater treatment. Most of the site has been altered from its natural state, which
research indicates to have been primarily a sandhill community. The Buyer (Hillsborough
County) intends to restore the site to a more natural and environmentally beneficial
condition which will buffer and enhance the adjoining Brooker Creek Preserve (Pinellas
County). This restoration will include filling ditches and performing minor topographical
alterations, eradicating non-native and invasive species, and reintroducing native species.
RESTORATION ACTIVITIES
Different portions of the property will require different restoration techniques. Proposed
management activities are outlined below. This should be considered only a conceptual
plan; A more detailed plan will be developed in accordance with the contract.
Pastureland will be gradually reverted to a sandhill community. The most costly and
intensive task will be site preparation. Managers at Archbold Biological Station and Tall
Timbers Research Station will be consulted for detailed advice. Current plans (contingent
upon results of research described below) are to use a combination of discing and pre-
emergent herbicide, followed by planting of longleaf pine seedlings (available through the
Department of Forestry and native plant nurseries) and wiregrass plugs (contract grown
native plant nurseries). The adjoining Preserve is ex e. rovlde see s to
enhance diversity within the planted longle e/wiregrass areas.
Reversion of pastureland is an a till in its in infancy. During the first year, before full-
scale implementation, severa echniques will be tried on one-acre plots to determine the
most effective and efficie site preparation techniques. A limited research program on the
McKay Bay Park r ration showed the value of such efforts.l Techniques to be tested
~ay ~~~g;; not be limited to):
- pre-emergent herbicides, planting, and spot application of post-emergent herbicides;
1 McKay Bay Park Urban Reforestation Project, ] 994 report by Tampa Parks
Department (Steve Graham).
:. f " "'" : . '. ;:;,,:..-: ': ." ::"..... ~:;.. .. t,It...,,,. : ,; ", .',:-;' "~~~\. ' , " . ~ ": 'C: ,'" ~ '. . ,'. _ '. '-" :t " . '~' , :. .' ,'. " ,', i
- planting and high-mowing (that is, mowing with the blade set higher than the longleaf
pines' terminal buds, to prevent overtopping by shading weeds);
- planting with no other treatment;
- discing and planting;
- discing, pre-emergent herbicides, anJ planting;
- scraping and planting (with scraped material to be used for filling in rim ditches);
- scraping or discing, sowing with Bermuda grass, and planting.
This opportunity to advance knowledge in the field is expected to attract academics,
herbicide manufacturers, and government and private land management entities, some of
whom might be expected to share costs.
Wetland will be best helped by restoring a more natural hydrological regime. Return to
ideal conditions is unlikely due to pumping from nearby wellfields, but improvement can be
made by filling in rim ditches which arc currently intercepting what little water makes it to
the site. There does not appear to be a clear berm of dredged material, but the upland side
could be scraped to provide fill. There is a very narrow fringe of young trees on the upland
side of the rim ditches; larger trees would be avoided, and nearby seed sources of maple and
oak will quickly revegetate the scraped area with no need for planting. It is expected that
the natural ecotone will establish itself, grading from forested wetland through mesic
hammock to the restored longleaf pine/wiregrass system.
Because the greatest concentration of gopher tortoise burrows is on the edge facing the
Preserve and the northern rim ditch, this area should not be scraped. Soil from scraping
should be moved into ditches in this area from other perimeters of the pasture.
Other. It would be cost-prohibitive to return the entry road to the surrounding grade, but
culverts could be installed to provide hydrological connection and allow for some seed
exchange and movement of small wildlife. Alternatively, or additionally, portions of the roa
could be returned to grade. --= -=
~---
~
Restoration of uplands will be started nea e existing PreseIVe and proceed eastward, with
the area near Patterson Road to b estored last. This will make use of seeds from the
existing habitat, minimizing co. and providing a gradual and stable transition. Associated
wildlife is expected to foIl . the expansion of habitat.
ATED RESTORATION SCHEDULE
The follov.;ing is an approximate schedule for, restoration activities. \Vhile it is anticipated
that each activity will take approximately one year (starting with the date of closing), any
delays or complications will impact subsequent activities. Uncertainties of wcather, plant
failure, limited commcrcial supplies, and othcr uncontrollable factors will require a degree
of flexibility in the schedule.
2
: ',' I.';f,\ ,r_": .. '.' .~. .'~""'" ,......~.'I\.. '. "..... ..........: .: . ~ ,:.1'8, . ,.:. ,.,... ,_ ," . ,. .'., ",' . '" . '", :'
Year one to two: Research, consultation, installation of test plots, fencing and signs.
Wildlife observation/sampling. Refinement of management plan.
Year two to four: Preparation and planting of pasturelands. Scraping of appropriate areas
and filling of rim ditches with resulting soil.
Year three to six: Evaluation, additional planting, spot mechanical removal of nuisance
species and post-emergent herbiciding.
Year four to eight: Evaluation, wildlife observation/sampling in pasturelands and wetlands.
Additional filling of rim ditches and culvert installation/regrading of entry road.
Year five to nine: Replanting of any failed areas, continued filling (if necessary) of rim
di tches.
Year six to ten: \Vildlife observa tion/sampling in pasturelands and wetlands. Plant survival
and habitat reestablishment. Replanting of any failed areas.
r~
FUNDING AND EXPENDITURES
The Seller is providing Two Hundred Thousand Dollars ($200,000) as the funding source
for restoration activities. Interest earned on this restoration funding is to be returned along
with any unused portion of the restoration funding. Restoration funding can be used for any
activity directly associated with the restoration of the property. Such activities can include,
but are not limited to:
. labor and equipment costs associated with the eradication of non-native or undesired plant
species, relocation of plants from existing communities, and planting or replacement of
relocated vegetation on the property
. cost of plants or seeds purchased from a third party and the labor associated with planting
and replacement of any failed plantings
. personnel costs, including travel time and mileage, to prepare, supervise, initiate, perforn
or implement activities associated with restoration -=
..--,:;::;
. purchase, operation, and maintenance =orequip~ent used exclusively on the property
or reasonable hourly charges assoc' va with equipment used occasionally on the property
. personnel costs associat with the monitoring and maintenance of restored habitats.
The f0l10Wi~Sociatcd with restoration will be paid by }Iillsborough County:
~-~
. fencing and other security efforts
. equipment and personnel costs directly associated with the management of existing natural
systems and wildlife monitoring
. signagc or rccrea tional improvements.
3
Due to the extent and nature of the restoration effort, an expenditure is to be considered
unacceptable if the primary purpose is not associated with restoration (example: field
inspection of fencing will not be considered a restoration cost even if it may include
monitoring of plant survival; however, closing a gate or replacing a fallen sign while
supeIVising a subcontractor or volunteers would not disqualify the associated personnel costs
from being considered a restoration cost). It will be the responsibility of the Buyer to
provide reasonable evidence or documentation, including time sheets if necessary, indicating
that the activity was associated with the restoration effort.
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CITY OF CLEARWATER
INTERDEPARTl\'lENT l\-IEl\10RANDUM
J-ce = 3(;
COPIES:
Betty Deptula, City Manager , COPIES TO:
r6. fU~O\\f~\VIISR'nM
Kathy Rice, Deputy City Manager'1 PRES?
Date 'APR 2 9 19~4
CITY CLtt1t\
Bill Baker, Assistant City Manager
TO:
FROM:
SUBJECT:
Sunshine Manor - Status
DATE:
April 28, 1994
I have spent some time talking to ,Deborah Vincent, Clearwater Housing Authority, and Darlene Kalada
with Pinellas County's House Financing Board, discussing the Sunshine Manor tax exempt revenue
bonds. Without additional current financial information, nobody who can review this for us, including
our bond attorney and our finance people, is able or willing to make any recommendation to the City
Commission.
While we recognize this as an ACLF in our City and may be very important as a housing source, we
have not nor did the CHA or Pinellas County House Financing Board find a compelling reason to back
this financing. It is our understanding that there may be a potential buyer out there. There is also some
concern that if the ACLF is performing as well as is portrayed, then they don't need refinancing. Why
would they be going into foreclosure?
Also, there were major concerns about why this was being pushed so quickly "out of the blue. II Both
the CHA and PineIlas County House Financing Board had their attorneys look into it and the reaction
from both attorney was, as I understand it, not to take part in this financing. .
Under these circumstances, my recommendation
City be part of their financing.
me IS not to accede to their request that the
FROM:
CLEARWATER HOUSING AUTHORITY
;JLe=~
Deborah Vincent, Executive Director ~
INTEROFFICE MEMORANDUM
.
'I
TO:
Board of Commissioners
COpy TO:
Carole Duckworth, File
SUBJECT:
Sunshine Manor
DATE:
April 1, 1994
I have spoken with several people in the community about Sunshine
Manor and the leadership in place. Unfortunately, all parties
have stated that CHA should avoid any dealings with this group as
they do not have a good reputation in the community and their
financial dealings have been suspect. My greatest fear is that
if we proceed under the assumption that we may issue bonds and
choose not to at some point in the future, that the corporation
will file suit as their history is one that supports this type of
reaction.
I asked our attorney to research their history. She provided the
attached letter. This letter states that she would advise that a
decision be made to cease all activity with respect to the bond
issue until more information is available.
It will be my recommendation at the next board meeting that we
discontinue any involvement with this corporation.
I am interested in your thoughts on this matter. I will keep
you updated as further information becomes available.
DV: j j
enc
C U F: T t<. i:, E F:
~~l~ ,~6 .';418
P.I3'::
L.o\ '" omc~
S. CURTiS KISER
ATTOR."El' .*or L.\'ft"
1~8 BA"fSHORE SOUI-EVARD
DUNEDIN. FLORIDA ~69S
ASSOCIATE
....\ I\H(:I~I.I.^ C. GRIDI.EY
VIA FACSIMILE TRANSMISSION
March 31, 1994
1'CI.fl?IIONI!
(813) 7)J.11$4
fAX: (113) 7 3~.3418
Ms. Deborah J. Vincent
Executive Director
Clearwater Housing Authority
P.O. Eox 960
210 Ewing Ave.
Clearwater, FL 34617
CONFIDENTIAL CORRESPONDENCE .
Re: Sunshine Manor
Dear Deborah:
The purpose of this letter is to document the concerns I voiced
to you yesterday concerning certain items pertaining to the
National Seniors Benevolent Association, Inc., current
titleholder to Sunshine Manor. As we discussed, a review of the
courthouse records reveals that this corporation has a history of
becoming involved in numerous lawsuits involving both public and
private entities. A review of the documentation provided by its
president additionally reveals that the corporation seemS
predisposed to take an adversarial position with respect to
fo~er counsel and business entities retained to assist it in
salvaging its financial status. Finally, I have been advised b
have not yet confirmed as accurate an allegation that the
president of the corporation is undergoing s . y y
and various governmental agencies' spect to alleged
financial mismanagement.
Because of what rnighc nt to litigation against or bad
publicity for the Cle ater Housing Authority, I would advise
that either the ful board of directors or you and Chairman
Howard Groth imrn ately revisit the question of whether or not
the Clearwate ousing Authority should go forward on this
potentia nd issue. Based on the information currently
. e to me t would further advise that a decision be made to
cease all activity with respect to pursuing a 63-20 bond issue
until more information regarding the corporation and its
president is available to the Authority.
As we also discussed, a group of individual bidders including a
bidder named William Fisher is apparently approaching RTC
directly and stands poised to take some type of action that might
Ms. Deborah J. Vincent
Page 2
ultimately foreclose the Clearwater Housing Authority from taking
further action if the Clearwater Housing Authority does anything
less than take some immediate affirmative action to go forward
with the bond issue. The information currently available suggests
that this type of action not be taken, even at risk of losing
the opportunity to sponsor the bond issue under consideration.
Finally, as we also discussed, I represent Willi~ Fisher in
connection with matters unrelated to his status as bidder on the
Sunshine Manor property and first became aware that Mr. Fisher
was attempting to purchase Sunshine Manor late Friday afternoon,
March 25, 1994. Upon being so advised I immediately disclosed to
him my involvement with the Clearwater Housing Authority on this
issue and advised you of this situation on Monday morning, March
28, 1994. ~ understanding has been and remains that neither Mr.
Fisher nor the Clearwater Housing Authority has any objections to
~ representation of both of you in these unrelated matters.
Please advise me as to your wishes with respect to this matter.,
Pursuant to our discussion by telephone I have not made contact
with bond counselor the underwriter and will take no further
action until I have heard from you. Thank you for your attention
to this matter.
Sincerely,
JfU~
Marcella C. Gridley
cc: Via U _ S. Mail
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~::- 3~
s.
ASSOCtATE
~\ARCELtA C. GRIDLEY
wrnJ~
r "
APR - 81934 \~
tCLW. HOUSING AUTHORITY
1968 OAVSHORE BOULEVARD
DUNEDIN. FLORIDA 34698
TEl.EPHONE
(SI3) 133.21S4
PAX (813)736-3418
VIA FACSIMILE TRANSMISSION
April 6, 1994
Ms. Debbie W. Dietz
Administrator
National Seniors
701 Madison Ave.
Clearwater, FI
Benevolent Association, Inc.
So.
34616
Re:
Clearwater Housing Authority as Sponsor of
63-20 Bond Issuance
The Clearwater Housing Authority
Our Client:
Dear Ms. Dietz:
Please be advised that, having made an initial inquiry into the
same, the Clearwater Housing Authority has made a preliminary
decision not to go forward with the proposed 63-20 bond issuance
first brought before it at its March 24, 1994. A formal decision
regarding this issue will be made by the entire board of
directors at its next regularly scheduled meeting. Please
address any future correspondence on this matter to this office.
Thank you for your attention to this matter.
Sincerely,
~ut-L~it
Marcella C. Gridley
cc: via u.s. Mail
cc: client
cc: Ms. patricia D.
Mail)
facsimile transmission and u.s.
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TO:
CITY OF CLEAR\VATER
INTEROFFICE CORRESPONDENCE SHEET
Mayor and City Commission /
Betty Deptula, City Manager ~
~ CA.
FROM:
SUBJECT:
City Manager Employment Contract
5/:JIc;cj
DATE:
April 27, 1994
First, I would like to thank each of YOll for your patience and understanding as I recover from
what started out as a fairly minor "on the job" injury. I am especially grateful to Kathy Rice and
Bill Baker for their assuming the extra work load in managing the City. Again, thank you all.
Attached is a draft City Manger Employment Agreement for your consideration at the May 2,
1994 Commission Meeting. The contract format is basically the same as used in 1991 for Mike
Wright and in 1988 for Ron Rabun. The most significant requested differences are:
Four (4) months severance rather than 3 months and payment of out placement service
expenses. (Deputy City Manager, Assistant City Manager and all City Department
Director's contracts already include the 4 month severance and outplacement services);
Coverage in the City Pension Plan (in lieu of Social Security) and a contribution of 6%
of base salary into the Deferred Compensation program. Previous City Manager contracts
included social security and deferred compensation.
An entirely new Section 5 regarding performance evaluation and the establishing of City
Manager performance goals with the Commission.
Payment of moving expenses is a new provision in the contract, but has in fact been
done for Ron Rabun, Mike Wright and other Department and Division Heads.
Also attached are:
Compensation analysis for top paid City employees.
Analysis of compensation of other City/County managers and administrators.
Contracts for former Clearwater
anagers Mike Wright and Ron Rabun.
Contract for Clearwater Assistant City Manager.
contracts from other Cities:
Safet arbor, Gainesville, Tallahassee, Largo, Sarasota, Fort Lauderdale,
aytona Beach (We also contacted Pinellas County, but County Administrator
Fred Marquis does not have an employment contract.)
If you have any questions, please do not hesitate to call.
^
.... PRINTED ON RECYCLED PAPER
t. ... ;.~" l' I" 4'" ~'~ .. '~,' .~f". '.: ~)o."'~ ~,..., ," ~~ 1 ......,. '... ~'''..... 't., ... .1".' '-I'.. ";0 ~ ~,~,:~<.:'{; "~V',,,"Co'" .~:': . ;,~,,\f,, '
CITY MANAGER
EMPLOYMENT AGREEMENT
THIS AMENDMENT made and entered into this day of May, A.D. 1994, by
and between the CITY OF CLEARWATER, FLORIDA, a municipal corporation, hereinafter
called "City," as Party of the First Part, and ELIZABETH M. DEPTULA, hereinafter called
"Employee, II as Party of the Second Part.
WITNESSETH:
WHEREAS, the City employed the services of said Employee in a public meeting on
April 4, 1994, to serve as City Manager; and
WHEREAS, it is the desire of the City Commission to provide certain benefits, establish
certain conditions of employment, and set working conditions of said Employee; and
WHEREAS, it is the desire of the City Commission (1) to secure and retain the services
of Employee and to provide inducement for her to remain in such employment, (2) to make
possible full work productivity by assuring Employee's morale and peace of mind with respect
to future security, (3) to act as deterrent against malfeasance or dishonesty for personal gain on
the part of the Employee, and (4) to provide a just means for terminating Employee's services;
and
Section 1. Duties and Responsibilities
A. Employee agrees erve as City Manager of Clearwater and to fulfill the duties
n the City Code and City Charter.
mployee agrees to remain in the exclusive employ of the City and shall not
engage in any other employment or business activity, without specific prior approval of the City
Commission.
NOW, THEREFORE, in consideration of the mutual covenants herein contained, the
parties agree as follows:
, .. I c',,~', '~','{l':, .' "'::-.' ,"" _: '.' . .';": ":,I~.~i " , ';.> \ ~.;...,~., '-,~ -;: .;:.., :'}~ : ,;",~'!j,!l 'I"::', ,,,....-,' '.~ .'(..,;...' ~"'~:~J .~' "". '~J I':'. ....:"". 1'. ~'. ':-- "
Section 2. Term
A. Nothing in this agreement shall prevent, limit, or otherwise interfere with the right
of the City Commission to terminate the services of Employee at any time in accordance with
the applicable provisions of the City Charter.
B. Nothing in this agreement shall prevent, limit, or otherwise interfere with the right
of Employee to resign at any time.
C. Nothing in this agreement shall be construed to establish a fixed time or fixed
term of office.
Section 3. Termination and Severance Pay
A. In the event Employee is terminated by the City Commission during such time that
Employee is willing and able to perform the duties of City Manager, then in that event the City
agrees to pay Employee on the last day of her employment: A lump sum cash payment equal
to four (4) months aggregate salary; all accumulated and unused vacation time and floating
holidays of the employee. The City will provide professional out placement services up to a
maximum expense equivalent to one month of employee's salary.
1. The Employee may elect to treat as termination of her employment by the City,
within the meaning of Section 3A of this Agreement, any formal or informal
action of the city Commission requesting that she resign, or any other action of
the City Commission whose purpose is to eliminate or reduce any of the benefits
or prerogatives to which the Employee is entitled under this Employment
Agreement, Charter, or Code of Ordinances or the status or role of the City
Manager as contemplated herein, or whose purpose is to induce the City Manager
to terminate her employment with the City.
2. In the event that Employee is beset with mc, debilitating illness or injury
which prevents Emplo om undertaking or performing her responsibilities,
then, Employee may resign her position with payment of
l,;e pay equivalent to four (4) months' aggregate salary and all accumulated
time, floating holidays and sick leave as of the date of
termination.
3. Aggregate salary as used in this section shall include the compensation and
retirement provided for in Section 4, A and C.
-2-
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B. In the event Employee is terminated because of conviction of any illegal act
involving personal gain to herself or conviction of a felony, City shall have no obligation to pay
the aggregate severance benefits described in Section 3 A.
C. City specifically agrees that, because City Manager is a full-time employee of the
City, its sole remedy for any error, omission, negligence, or the like of the City Manager is
termination of her employment.
D. In the event Employee voluntarily reSIgns her position with the City, then
Employee shall inform the City in writing and shall give the City two (2) month's notice in
advance, unless the parties otherwise agree.
Section 4. Salary. Retirement. Vehicle. and Other Benefits
A. City agrees to pay Employee for her services pursuant hereto an annual base
salary of made payable in bi-weekly installments, beginning April 4, 1994 with an
annual review of salary and benefits on the Employee's anniversary date.
B. Employee continues to be covered by the Employee's Pension Plan.
C. City agrees to contribute an amount equal to six percent (6%) of Employee's
annual base salary to the City sponsored deferred compensation program.
D. Employee shall be provided a $400 per month local area car allowance with all
operating and insurance costs to be borne by employee. In the event Employee travels outside
a local radius of 100 miles on official City business, she shall be reimbursed the same rate as
all other employees.
E. City agrees to provide Employee other and additional employment benefits
enjoyed by other City employees, including but not limited to such benefits as holiday
vacation leave; sick leave; and health, hospitalization, life and acc' surance.
F. It is recognized that Employee mea great deal of her time outside normal
office hours to business of the and Employee will be allowed to take reasonable
compensatory time as she ems appropriate.
G. ~agrees to budget and pay the dues and subscriptions of Employee necessary
tor full participation in national, regional, sate, and local associations and organizations
necessary and desirable for the good of the City.
H. City hereby agrees to budget and pay the travel and subsistence expenses of
Employee for professional and official travel.
-3-
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I. In accord with the City Charter, the Employee shall establish residency within the
City within one year of appointment to the City Manager position. The City shall pay all direct
moving expenses related to the moving and relocation of the Employee's family.
Section 5. Performance Evaluation
A. The City shall review and evaluate the performance of the Employee at least once
annually in accord with City Charter provisions. Said review and evaluation shall be in
accordance with specific criteria developed jointly by the City and the Employee. Said criteria
may be added or deleted as the City may from time to time determine, in consultation with the
Employee. Further, the City Commission shall provide the employee with a written summary
of the findings of the evaluation and shall provide for the employee to discuss the evaluation
with the City Commission.
B. Annually, the City Commission and Employee shall define such goals and
performance objectives that they determine necessary for the proper operation of the City and
in the attainment of the City Commission's policy objectives and shall further establish a relative
priority among those various goals and objectives, said goals and objectives to be reduced to
writing. They shall generally be attainable within the time limitations as specified and the
annual operating and capital budgets and appropriations provided.
C. In effecting the provisions of this section, the City Commission, City, and
Employee mutually agree to abide by the provisions of applicable law.
Section 6. Other Terms and Conditions of Employment
A. The City Commission shall fix any such
employment, as it may determine from time to time 0 the performance of Employee,
provided such terms and conditions ar Inconsistent with or in conflict with the provisions
of this agreement, or the Cit ' arter, or any other law.
.~
~
. General Provisions
A. The Members of the City Commission and the City Manager agree to work in a
spirit of open communication and cooperation, in an atmosphere of mutual trust and support to
attain shared goals.
-4-
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B. The language of the City Charter with regard to the powers and duties of City
Manager is incorporated herein by reference. The text herein, including the aforesaid
provision of the City Charter and City Code, shall constitute the entire agreement between
parti es.
C. This Employment Agreement shall become effective as of April 4, 1994, and shall
inure to the benefit of the Employee and the executors and the heirs at law of the Employee.
D. If any provision, or any portion thereof, contained in this Agreement is held to
be unconstitutional, invalid, or unenforceable, the remainder of this Agreement, or portion
thereof, shall be deemed severable, shall not be affected, and shall remain in full force and
effect.
In WITNESS WHEREOF, the parties below have caused this Agreement to be duly
executed this day of May, 1994.
A TrEST:
CITY OF CLEARWATER, FLORIDA
By:
City Clerk
Elizabeth M. Deptula, City Manager
Approved as to form and correctness:
Coun tersigned:
By:
Interim City Attorney
Mayor-Com missioner
WITNESSES:
~
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-5-
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CITY OF CLEAR\V A TER
Correspondence
TO:
Betty Deptula, City Manager
Denise A. Wilson, Assistant to City Manager/Office ~
FROM:
COPIES:
SUBJECT: Salary Information
DATE: April 25, 1994
Below is a chart listing salary and benefits for the top 10 employees paid in the City.
Salary and Benefits Package
Annual
Annual Annual Annual Car Clothing Annual Total
Name Salary ICMA Allowance Allowance Bonus Package
Sid Klein $81,488.68 $9,778.64 Take home $650 $300 $92,217.32
city car plus car
Bill Baker $83,833.16 $5,029.99 $3,600 No No $92,463.15
Chuck Warrington $74,014.46 $4,440.87 Take home No No
city car
Kathy Rice $68,749.98 $4,125.00 $3,600 No ~
Mike Laursen $68,610.10 $4,116.61 No -~~ $3,730.44 $76,457.15
Dan Deignan $68,610.10 $4,116. No No $72,726.71
J.D. Eastridge $68,347.24 No $650 $1 ,560 $70,557.24
Gardner Smith 1.10 No No $300 $66,661.10
$62,133.24 $3,727.99 $1 ,644 No $3,412.59 $70,917.82
Bob Brumback $60,803.86 No $1 ,644 No $300 $62,747.86
If you need further information, please let me know.
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C I T Y
OF
CI~Ei\.RWATER
POST OFFICE BOX 4748
C LEA A W ATE A, F LOA IDA 3 4 6 1 8 . 4 7 4 8
February 22, 1993
City Manager
Ms. Elizabeth M. Deptula
Assistant City Manager
City Manager's Office
City of Clearwater, FL
Dear Mrs. Deptula:
Recognizing the importance for unclassified (exempt) cmployees to have a clear
understanding of the nature of their employment relationship with the City, this
Employment Agreement Letter is intended to reaffirm to you the conditions of
employment, the provision of benefits, and the working conditions as Assistant City
Manager. It is intended to provide an inducement for you to remain in employment
with thc City, to make possiblc your full work productivity by assuring morale and
peace of mind with respect to future security, to act as a deterrent against
malfeasance or dishonesty for personal gain, and to dcfine the various proper means
for severing the employment relationship, whether by you or the City, in a fair and
equitable manner.
It is agreed by the undersigned that your employment relationship with the City
includes the terms, dutics and responsibilities, salary, benefits, and conditions for
termination and severance pay which are listed below:
1. Term:
a. The position of Assistant City Manager is unclassified and is exempt
from the City's eivil service program and the Assistant City Manager
serves at the pleasure of the City Manager as a con
employment; however, this Employment Agree Lettcr is
intended to establish reasonable em I l~-provisions to which
the City Managcr and Employee agree.
b. Nothing in
establish a
Dent Agreement Letter shall be construed to
or fixed term of appointment.
c. Noth' in this Employment Agreement Letter shall prevent. limit,
r otherwise interfere with the right, of the City Manager to
terminate the services of the Employee at any time in accordance
with the applicable provisions of this Employment Agreement
Letter.
"Equal Employment and Alflrmn:lvo Action Employer"
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Page 2
February 22, 1993
d. Nothing in this Employment Agreement Letter shall prevent, limit,
or otherwise interfere with the right of the Employee to resign at
any time subject to the provisions set forth in this Employment
Agreement Letter.
2. Duties and Responsibilities:
a. Employee agrees to perform the duties of the position of Assistant
City Manager as have been discussed by the Employee and the City
Manager. The services to be performed by the Employee may be
modified, extended, or changed from time to time at the discretion of
the City Manager.
b. Employee agrees to remain in the exclusive employ of the City and
shall not engage in other employment or professional or business
activity without the specific prior written approval of the City
Manager.
~
c. Employee agrees to continually provide ~ best efforts to efficiently
and effectively perform .!lk{her dutie(' in a professional manner,
uphold City regulations and policies, support the Council-Manager
form of government as expressed through City Charter of the City of
Clearwater, and abide by ethical standards of conduct, including the
City's Code of Ethics.
d. Except as modified herein, Employee agrees to comply with all
current rules, regulations, policies. and procedures of the City as
currently on file or as they may be amended from time to time.
3. Salary:
a. Employee's annual base salary will be $67,580.76, which is to be paid
in prorated bi-weekly amounts. This base salary shall continue until
such time as any adjustment is made pursuant to the provisions of
this Employment Agreement Letter.
b. Salary shall be reviewed from time to City Manager and
may be adjusted as in his ju ent is appropriate and consistent
with the provisions of administration policies applicable to
unclassified manageri positions which have been established by
the City Manager nd/or City Commission, subject to the availability
of funds fo ch purpose in the City's annual operating budget.
mployee continues to be covered by the Employees' Pension Plan.
~
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Pa~e 3
February 22. 1993
4. Benefits-Employee will be provided with the following:
a. Coverage under the City's hospitalization and major medical program
with the City paying the cost for the Employee coverage. This
program may. at times. have multiplc plan options for the Employee.
Employee may incl ude depcndent coverage under thc program at the
City employee group rate if desircd and subject to such limitations
and available options as are provided in such program. Any other
insurance program available to employees of the
executive/managerial group as a wholc shall apply to the Employee.
b. Employee will continue to accrue sick leave at the rate of 9.4 hours
per month or such other rate as may be amended and/or adopted for
executive/managerial personnel as a group in the future. The
maximum amount of sick Icave that may be accrued is 2400 hours.
Usage of sick leave shall be in accordance with the provisions
provided for the general employee group of the City. except that:
1. In any full calendar year period that Employee uses no sick
leave, Employee will be allowed to convert two (2) days of sick
leave accrual to two (2) floating personal business days for
use in the next calendar year.
2. In any full calendar year period that Employee uses betwecn
one (I) hour and sixteen (16) hours of sick leave, Employee
will be allowed to convert one (I) day of sick leavc to one (I)
personal business day for use in the next calendar year.
c. Employee will continue to accrue and utilize vacation consistent with
the provisions and limitations provided to the general employee
group of the City. except that Employee may accumulate up to but not
exceeding the number of days that can be accumulated in three (3)
years.
d. Employee will continue to be eligible to participate in
Tuition Refund Program consistent with the_ of benefit
provided to other executive/managerial yees as a group.
e. Employee will be provide llh thirteen (13) paid holidays each year
taken in accord with practices utilized for other
executive/mana al personnel (typically consistent with the
holidays ed in the collective bargaining agreement with the
ge employee group).
~
f. Employee shall be provided a $300.00 per month local area car
allowance with all operating and insurance costs to be borne by the
Employee. In the event Employee travels outside a local radius of 100
miles on official Ci ty business. she shall be reimbursed at the same
rate as all other City employees.
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Page 4
February 22. 1993
g. It is recognized that Employee must devote a substantial amount of
her time outside normal office hours to business of the City and
Employee will be allowed to take reasonable compensatory (comp)
time off as she and the City Manager deem appropriate. Employee
will not be compensated for any unused comp time at the time of
Employee's separation.
h. City agrees to pay reasonable dues and subscriptions for Employee
necessary for full participation in national, regional, state, and local
associations and organizations necessary and desirable for the good
of the City.
1. City hereby agrees to pay the travel and subsistence expenses of
Employee for approved professional and official travel.
If any of the benefits referred to above arc modified for the members of
the executive/managerial group of employees of the City as a whole.
then such modifications will apply to the undersigned Employee.
s. Indemnification:
The Employer's obligation for defense of civil actions against public
officers, employees, or agents shall be as provided in Section 111.07, Florida
Statutes (1991). or any successor statute. The payment of judgments or
settlements of litigation against public officers. employees. or agents shall
be as specified under Section 111.071. Florida Statutes, or any successor
statute.
6. Termination and Severance Pay:
a. The City specifically agrees that because the Assistant City Manager
is a full-time, unclassified Employee of the City, the sole remedy of
any error, omission. negligence. or the like of the Assistant City
Manager is termination of employment. except as otherwis t:
in the City's Ethics Ordinance, whereby the _~ y recover any
pecuniary benefits received by the E 'Oecause of violation of
said ordinance.
~
b. Employee agrees her continued employment as
Assistant City M is solely at the discretion of the City Manager,
should e ment be terminated by the City Manager for any
rea. mployee hereby expressly waives any rights to seek redress
III any manner.
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Page 5
February 22, 1993
c. Termination Without Cause. In the event Employee is tenuinated by
the City Manager during such time that Employee is willing and able
to perform the duties of Assistant City Manager and such termination
is without cause. then, in this event, the City Manager agrees to pay
the Employee on the last day of employment:
1. A lump sum cash payment equal to four (4) months' aggregate
salary.
2. All accumulated and unused vacation time of the employee.
3. All accumulated and unused floating holidays of the employee.
Addi tionally, the City will provide professional outplacement
services to the Employee if the Employee is terminated without cause
or the position is eliminated. The Employee may select services
available through the outplacement service provider up to a
maximum expense equivalent to two (2) months of Employee's salary.
Further, the City Manager agrees that the City will pay the cost for
the employee's continued personal coverage under the City's major
medical and hospitalization program or al ternative HMO program,
where applicable and available through the City, for the first full
four (4) months after Employee's termination. (This provision
relates to the continuation of the employee's personal coverage
under COBRA.)
Termination without cause shall inc} ude any formal or informal
action of the City Manager requesting that the Employee resign or
any other action of the City Manager whose purpose is to eliminate
or reduce any of the benefits or prerogatives to which the Employee
is entitled under this Employment Agreement Letter, in a greater
percentage than an applicable across-the-board reduction for other
executive/managerial personnel of the City; or an ac' reduce
the status or role of the Employee as conte Me herein or whose
purpose is to induce the Employee erminate employment with the
City (except that basic ganization and/or consolidation of
departmental/divisional nctions without a cha;tge in payor
benefits of the Em ee shall not be deemed a reduction in status or
role of the E yee as herein contemplated).
In the event Employee is
terminated by the City Manager because the Employee is beset with
any chronic debilitating illness or injury which prevents employee
from undertaking or performing Employee's responsibilities, then,
in that event, the City Manager agrees to pay the Employee on the
last day of employment:
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Page 6
February 22, 1993
1. A lump sum cash payment equal to three (3) months'
aggregate salary.
2. All accumulated and unused vacation time of the employee.
3. All accumulated and unused floating holidays of the employee.
4. Payment for all accumulated and unused sick leave at the time
of termination.
Further, the City Manager agrees that the City will pay the cost of
the Employee's continuing personal coverage under the City's major
medical and hospitalization program or alternative HMO program,
where applicable and available through the City, for the first three
(3) full months after the employee's termination. (This provision
relates to the continuation of the employee's personal coverage
under COBRA.)
e. Termination for Cause. In the event the Employee is terminated by
the City Manager for cause, including termination because of
conviction of any illegal act involving personal gain to the
Employee or conviction of a felony, the Employee shall receive no
severance pay but shall be paid only for any accrued and unused
vacation leave and floating holidays.
f. R e tire men 1. In the event the Employee retires under provisions of
the City Employees' Pension Plan or federal Social Security or under
provisions of the Deferred Compensation Program (provided the
Employee has at least thirty years of service to the City regardless of
age or has at least twenty years of service and is at least age 55), the
Employee thereupon shall be paid for all accumulated and unused
vacation leave and floating holidays and shall have the option to
utilize one-half of the Employee's accrued and unused sick leave to
extend his/her retirement date or to be paid in a lump sum payment
for one-half of the Employee's accrued and unused sick leave.
g. Voluntary Resig:nation. In the event the,]mPl resigns to seek or
to accept other employment or . r reasons other than those
enumerated in "a" through above, and such resignation is
accepted by the City ager, the Employee shall continue in his
employment with al ay and benefits until the effective resignation
date unless Employee subsequently elects to amend that
resignatio ate to an earlier time or the Employee is placed on
. Istrative leave with pay as hereinafter provided. The parties
agree that it is reasonable that in no event shall the City Manager
accept a resignation more than six (6) months in advance. Employee
agrees to inform the City Manager in writing of a voluntary
resignation and shall provide at least two (2) months' notice in
advance unless the Employee and City Manager otherwise agree.
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Page 7
February 22, 1993
1. In the event of a resignation as provided in this subsection,
the Employee shall not receive any severance pay nor sick
leave pay but shall be paid for any accrued and unused
vacation leave and floating holidays as of the effective date of
the resignation.
2. Should the City Manager, after having accepted Employee's
resignation for voluntary reasons as contemplated in this
subsection and while said Employee is willing and able to
continue to work as Assistant City Manager, determine that it
is not in the best interest of the City for the Employee to
continue actively in the job, then the City Manager may place
the Employee on administrative leave, said leave to commence
with the City Manager's determination as herein referenced
and continuing to the effective and approved resignation
date, during which time the Employee shall continue to
receive his aggregate salary and regular benefits.
If the Employee accepts and begins other full-time
employment in a job with generally comparable duties and
responsibilities or pay prior to the approved effective date of
the Employee's resignation as originally submitted and
accepted, then the Employee agrees to notify the City Manager
and agrees that the resignation shall be amended to become
effective as of the date of such new employment.
Notwithstanding the above provisions, termination for
may supersede the voluntary resignation provisions
the actions of the Employee which demonstrate cause
after the acceptance of the resignation; and, in that
provisions of paragraph "c" shall apply.
cause
where
occur
event,
,This Employment Agreement Letter supersedes any previous
with the City Manager.
nt agree
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Page 8
February 22. 1993
If this Employment Agreement Letter confirming your employment relationship
with the City is satisfactory to you. including the acknowledgement of your status as
an unclassified employee and the provisions herein relating to term. duties and
responsibilities. salary. benefits. and termination and severance pay. please sign
below as Employee and return a signed and dated copy of this Employment Agreement
Letter to me.
OJ !..?3!Q3
,I Date, Signed
1
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CITY OF CLEARWATER. FLORIDA
EMPLOYEE ACKNOWLEDGEMENT AND ACCEPTANCE:
, j
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CITY ~Nf\G[R
EMPl.OYMENT AGREEMENT
1991,
~
THIS AMENDMENT made and entered into this j$ day of February, A.O.
by and between the CITY OF CLEARWATER, FLORIDA, a municipal
corporation, hereinafter called "City," as Party of the First Part, and
MICHAEL J. WRIGHT, hereinafter called "Employee," as Party of the Second Part.
WITNESSETH:
WHEREAS, the City employed the services of said Employee in a public
meeting on February 11, 1991, to sr.rve as City r~anager; and
WHEREAS, it is the desire of ttle City Commission to provide certain
benefits, establish certain conditions of employment, and set working
conditions of said Employee; and
WHEREAS, it is the de sire of the City Commi ss ion (1) to secure and
retain the services of Employee and to provide inducement for him to remain in
such employment, (2) to make possible full work productivity by assuring
Employee's morale and peace of mind with respect to future security, (3) to
act as a deterrent against malfeasance or dishonesty for personal gain on the
,
part of the Employee, and (4) to provide a just means for terminating
Employee's services; and
NOW, THEREFORE, in con s i dera t i on of the mu tua 1 coven ants herei n
contained, the parties agree as follows:
Section 1. Duties and Responsibilities
A. Employee agrees to serve as City ~'anager of Clearwater and to
fulfill the duties of that office as set forth in the City Code
Charter.
B.
business activity, without
Employee agrees
exclusive employ of the City and
shall not engage in
the City Commission.
ection 2. Term
A . Not h i n gin t his a 9 r e em e n t s h a 11 pre ve nt, 1 i m it) 0 rot h e rw i s e
i n t e r fer e wit h the rig h t 0 f the C i t Y Com," i s s ion tot e rrn i n ate the s e r vie e S 0 f
Employee at any time in accordance with the applicable provisions of the City
Charter.
B. Nothing in this agreement shall prevent, limit, or otherwise
interfere with the right of Employee to resfgn at any time.
,/
"
c. Nothing in this agreement Shilll be construed to establish il fixed
time or fixed term of office.
Section 3. Termination and Severance Pay
A. In the event Employee 1s terminated by the City Commission during
such time that Employee is willing and able to perform the duties of City
Manager, then in that event the City agrees to pay Employee a lump sum cash
payment equal to three (3) months' aggregate salary made payable on the last
day 0 f his emp 1 oyme n t.
1. The Employee may elect to treat as termination of his employment
by the City, within the meaning of Section 3A of this Agreement,
any formal or informal action of the City Commission requesting
that he resign, or any other action of the City Commission whose
purpose is to eliminate or reduce any of the benefits or
prerogatives to which the Employee is entitled under this
Employment Agreement, Charter, or Code of Ordinances or the status
or role of the City r~anager as contemplated herein, or whose
purpose is to induce the Ci ty r~anager to termi nate hi s employment
with the City.
In the event that Employee is beset with any chronic, debilitating
illness or injury which prevents Employee from undertaking or
performing his responsibilities, then, in that event, the Employee
may resign his position with payment of severance pay equivalent
to three (3) months' aggregate salary, or other amount that the
Comnission may set.
Aggregate salary as used in this
compensation and retirement
2.
3.
section shall
r in Section 4, A and C.
because of this conviction of
gain to him or conviction of a felony, City
to pay the aggregate severance sum designated in this
B. In the event
any illegal act
shall have n
C. In the event Employee voluntarfly resigns his position \'/ith the
City, then Employee shall inform the City in writing and shall give the City
two (2) month's notice in advance, unless the parties otherwise agree.
, ,.' . ., ", ~ ", , . '. , ..' .: ." ...
Section 4. Sala~! Retirement. Vehfcler cJnd Other Benefits
A. City agrees to pay Employee for his services pursllant hereto an
annual base salary of $80,000 made payable in hi-weekly installrnent~,
beginning t.1arch 2,1991 with an annual review of salary and benefits on the
Employee's anniversary date.
o. City agrees to conduct a review of the Employee's performance in
September of each year.
C. City agrees to contribute an amount equal to six percent (61,) of
Employee's annual base salary to the retirement program or plan of Employee's
ctlOi ce.
D. Employee shall be provided a $400 per month local area car
allowance with all operating and insurance costs to be borne by employee. In
the event Employee travels outside a local radius of 100 miles on official
City business, he shall be reimbursed the same rate as all other employees.
E. City agrees to provide Employee other and additional employment
benefits enjoyed by other City employees, including but rot limited to such
benefits as social security contributions; holiday and vacation leave; sick
leave; and health, hospitalization, life and accident insurance.
F. It is recognized that Employee must devote a great deal of his
,t'
time outside normal office hours to business of the City and Employee will be
allowed to take reasonable compensatory time as he deems appropriate.
G. City agrees to budget and pay the dues and subscriptions of
Employee necessary for full participation in national, regional, state, and
local associations and organizations necessary and desirable for the good of
the City.
If. Ci ty hereby agrees to budge t a nd pay the tra ve 1 a nd subs is tence
Section 5. Other Terms
loyment
expenses of Employee for professional
A.
fix any such other terms and conditions
of employment,-=a t may determine
~ Employee, provided
from time to time, relating to the
such terms and conditions are not
inconsistent with or in confl iet with the provisions of this agreement, or the
Ci ty Chartet~, or imy othr.r law.
Section 6. General Provisions
A. The languclge of tile r.i ty Charter wi th regard to the powers and
duties of City t"ancl~Jer is incoqJOrated herein by reference.
.'
O. The text tlerein. including the aforesaid provision of the City
Charter and City Code. shall constitute the entire agreement between parties.
C. City specifically agrees that. because City ~lanager is a full-time
employee of the City. its sole remedy for any error. omission. negligence, or
the like of the City Manager is termination of his employment.
D. This Employment Agreement shall become effective as of March 2.
1991, and shall inure to the benefit of the Employee and the executors and the
heirs at law of the Employee.
E. Employee shall commence his duties as City r.1anager on March 2.
1991.
F. If any provision, or any portion thereof. contained in this
Agreement is held to be unconstitutional. inva~id. or unenforceable, the
remainder of this Agreement, or portion thereof9 shall be deemed severable.
shall not be affected, and shall remain in full force and effect.
IN WITNESS WHEREOF. the parties below have caused this Agreement to be
duly executed this /3~ day of '4~ Aft, , 1991.
. /
ATTEST:
CITY OF CLEARWATER, FLORIDA
By:
-tlh7l. ~
Ronald H. Rabun, City Manager
· . z.. 1:1.. . .6.~
C 1 ty C 1 e rk
"
Approved as to form and correctness:
Coun te rs i gned:
JA.1
By:
r~ayor
~
WITNESSES:
/. ~
CITY MANAGER
EMPLOYMENT AGREEMENT
;z i.( .J/......
TillS AGREEMENT, made and entered into this
day of March, A.D.
19R8, by and between the CITY OF CLEAR\V ATER, FLORIDA. a municipal corporation,
hereinafter called "City," as Party of the First Part, and RONALD H. RABUN,
hereinafter called "Employee," as Party of the Second Part.
\VITNESSI:.TH:
WHEREAS, the City employed the services of said Employee in a public meeting
on March 22, 1988, to serve as City Manager; and
\VHEREAS, it is the desire of the City Commission to provide certain benefits,
establish certain conditions of employment, and set working conditions of said
Employee; and
\VHEREAS, it is the desire of the City Commission (1) to secure and retain the
services of Employee and to provide inducement for him to remain in such
employment, (2) to make possible full work productivity by assuring Employee's
morale and peace of mind with respect to future security, (3) to act as a deterrent
against malfeasance or dishonesty for personal gain on the part of the Employee, and
(4) to provide a just means for terminating Employee's services; and
NOW, THEREFORE, in consideration of the mutual covenants herein contained,
the parties agree as follows:
Section 1. Duties and Responsibilities
A. Employee agrees to serve as City Manager of Clearwater and to fulfill the
duties of that office as set forth in the City Code and City Charter.
B. Employee agrees to remain in the exclusive employ of the City and shall
not engage in any other employment or business activity, without specific prior
approval of the City Commission.
Section 2. Te rm
with the
A. Nothing in
prevent, limit, or otherwise interfere
to terminate the services of Emp]oyee at any
time
applicable provisions of the Ci ty Charter.
B. Nothing in this agreement shall prevent, limit, or otherwise interfere
wilh the right of Employee to resign at any time.
C. Nothing in this agreement shall be construed to establish a fixed lime or
fi~ed term of 0 frice.
"
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See t i () n 3. 1J::Illliu.illioJl_mHLSs.Y.CLiUlC.c.-P...LU
A. In the event Emplo)'ee is terminated by the City Commission during such
time that Employee is willing nnd able to pr.rfonn the rlutic.s of City Mnnnger, then in
that event the City agrees to pay Employee a lllmp Slim cash payment equal to three
(3) months' aggregate salary made payable on the last day of his employment.
1. The Employee may elect to treat as termination of his employment
by the City, within the meaning of Section 3A of this Agreement,
any formal or informal action of the City Commision requesting
that he resign, or any other action of the City Commission whose
purpose IS to eliminate or reduce any of the benefits or
prerogatives to which the Employee IS entitled under this
Employment Agreement, Charter, or Code of Ordinances or the
status or role of thc City Manager as contemplated herein, or whose
purpose is to induce the City Manager to terminate his employment
with the City.
2. In the event that Employee is beset with any chronic, debilitating
illness or injury which prevents Employee from undertaking or
performing his responsibilities, then, in that event, the Employee
may resign his position with payment of severance pay equivalent
to three (3) months' aggrcgate salary, or othcr amount that the
Commission may sel.
3. Aggregate salary as used In this section shall include thc
compensation and retircment provided for in Section 4, A and B.
B. In the event Employee is terminated because of his conviction of any
illegal act involving personal gain to him or conviction of a felony, City shall have
Section 4.
no obligation to pay the aggregate severance sum designated in this section.
C. In the event Employec voluntarily
Employee shall inform the City in
give the City two (2) month's
notice in advance, unless the
A.
pay Employee for his servIces pursuant hereto an annual
salary of $72,000 made payable in bi-weekly installments, beginning April 4,
1988.
B. City agrees to conduct a review of the Employee's performance, salary,
and benefits in April of each year.
.' , ;, -}~. .{.:i... I": ~t.". ~. -f.,~ '~;'."...!:.. .,.,., " .,....:...:,...~/:'~". ~ "':"''''''..)-I'~,,: ,'.".... ,.;If' , . ~ I;" f' :...'t # . "1f';...'~tt""~ t &..." '.4./: .::. (... " :'," . '.: .' ' ;..
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C. City ngrec~ to contribute all alllollnt cqual to six percent (6%) of
Employee's nnnual base salary to the retiremcnt program or plan of Employee's
choice.
D. Employee shall be provided a $400 per month local area car nllowance
with all opernling and insurance costs to be borne by employee.
In the event
Employee travels olltside a local radius of 100 miles on official City business, he shall
be reimbursed the same rate as all other employees.
In the event employee has not
yet secured his own private vehicle by the effective date of this agreement, the City
agrees to furnish a City-owned or leased vehicle to him for up to ninety (90) days.
E. City agrees to provide Employee other and additional employment benefits
enjoyed by other City employees, including but not limited to such benefits as social
security contributions; holiday and vacation leave; sick leave; and health,
hospital ization, Ii fe. and accident i nsu ranee.
F. It is recognized that Employee must devote a great deal of his time outside
normal office hours to business of the City and Employee wiII be allowed to take
reasonable compensatory ti me as he deems appropriate.
G. City agrees to budget and pay the dues and subscriptions of Employee
necessary for full participation in national, regional, state, and local associations and
I organizations necessary and desirable for the good of the City.
H. City hereby agrees to budget and pay the travel and subsistence expenses
of Employee for professional and official travel.
Section 5. Other Terms and Conditions of Employment
A. The City Commission shall fix any such other terms and conditions of
employment. as it may determine from time to time, relating to the performance of
Employee. provided such terms and conditions are not inconsistent with or in
B.
City shall pay directly to the provider the ~,..~
connict with the provisions of this agreement, or the City Charter. or any other law.
mg or necessary
Subject to
goods from Bradenton,
storage and insu ranee expenses 0 f
Florida, to his chosen residence in
Florida, not to exceed $3,000.
c.
of the carrier, any delay In health and major
medical co to pre-existing conditions of Employee or Employee's
- "",.-
ependcnts IS hereby waived.
Section 6. ilillITill ProvisiQllS.
A. The language of the City Charler \\lith regard to the powers and duties of
City Manager is incorporated herein by reference.
..:
,.,'
, .
. -~
"
D. The text herein, including the aforesaid provision of the City Charter and
City Code, shall constitute the entire agreement betwl~en parties,
C City specifically agrees that, because City Manager is a ftlll.time Employee
of the City, its sole remedy for any error, omission, negligence, or the like of the City
Manager is termination of his employment.
D. This Employment Agreement shall become effective as of March 24, 1988,
and shall inure to the benefit of the Employce and the ex.ecutors and the heirs at law
of the Employee.
E, Employee shall commence his duties as City Manager on April 4, 1988.
F. If any provision, or any portion thereof, contained in this Agreement is
held to be unconstitutional, invalid, or unenforceable, the remainder of this
Agreement, or portion thereof. shall be dcemed severable, shall not be affected, and,
shall remain in full force and effect.
IN WITNESS WHEREOF, the parties below have caused this Agreement to be duly
executed this .2 '1'14 day of rnOA./< , 1983.
A ITEST:
CITY OF CLEARWATER, FLORIDA
(1 A.~~~ 2.. I ~CL.-
I ~ City Clerk
Approved as to form and correctness:
~
~ 'r/
City - Attorne
By
\VITNESSES:
/)fj)2t~f) 0 /;./r'/()!)71)
./ '
~?/'/~~
Ronald H. R ,mp oycc----=
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0~-08-84 14.08 FROM. CJTY OF SAFETY HARBOR
TO. 4828720
PAGE 1
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HO.\\E OF ESl>tRITtO SA~T{) ~\:~E~\i. SP~I:\(j~
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i50 .\111in Street
...
of'
SIU"ety Harbor, FlQrid:l ;';'09 S ~ (8\3) 126.()i80
f^X " iZ6~n4
TELEFAX TRANSMITTAL LETTER
DATE OF TRANSMITTAL 11J;(:u'L. F; JfJY
Please deliver the accompanying telecopied material to:
SENDER'S NAME
NA..~
COMPANY
Total number of pages including this transmittal latter ~;I
OFF!CE PHONE:
(813) 726-0780
PLEASE CALL IMMEDIATELY IF ANY PAGES ARE NOT ReCEIVED.
, .
04-06-84 14-08 FROM. CITY OF SAFETY HARBOR
TO- 4626720
PAGE 2
" ..
.
RESOLUTION 91-~
A RESOLUTION OF ~ CITY OF SAFET~
ltAR,BOR, FLORIDA, APPOINTING ?AKl1LA D.
.BRANGACCJ:O, CITY MANAGER,. PROVIDING TERMS
OF EMPLOnJ.EN11' AND PROVID:tllG: FOR .AN
EFFEC~IVE DA'J.'E.
WHEREAS, section 43 of the Safety Harbor city Charter
provides that the City couission shall appoint the Ci"ty
Manager by Resolution and sets 'forth the qualifications for
the position; and
WHEREAS, the city commission has interviewed qualified
candidates and ranked Pamela srangaccio as the most qualified
applicant; and
WltER.E1\S, Pamela D. Bran9accio has agreed to the terms and
conditions of her employment.
NOW ~RE~EFORE, BE I~ RESOLVED BY THE CI~Y COMMISSION or
THE CIT':i OF SAFETY HARBOR, FLORIDA, IN SESSJ:ON DULY AND
REGULARLY ASSEMBLED, that:
The above premise.s are found to be true and
Section 1:.
correct.
Section 2. Pursuant to Section 43 of the Safety Harbor City
Charter I paroela 0.. B:r:anqaccio is hereby appointed city Manager
for the city of Safety Harbor and shall perform the duties
prescribed by the Chartar, by general law or by 'the City
Commission.
SectioD 3. The terms and conditions of the City Manaqerts
appointment are contained in the attached Agreement which is
incorporated herein as if set out in full..
paction 4. This Resolution shall take effect inunediately upon
its final passage and adoption.
OF
OF
OF1!!rCE OF
TM! CfT\" A TTORNEiY
CIty of S.I-'Y lial1lot
7110 Melli SI,..,
Sc'*ty H.~. Ftofid.
PASSED AND ADOP'.rED BY TRE CITY
SAFE~Y HARBOR, FLORIDA
June , 19
.- (
101' SAFE.T"Y HARBOR, FLORIDA
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04 - 08-84 111 010 FROM I C J T'a'OF SAFETV HARBOR '. , TO" 4826720 . "PAGE :. 4~' . .,',.. "H' i
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,j(';~"'~i~' !~Lc',.;: '. ~r.-tL- , 19911 bttween t11t Cln OF SAFETY HARBOR. , lleretnaJter
,,:.";':,,> {,'.j'",' t "CITY-) and PAMELA D. BiANGACCIO, (hertinatter tbt . "iMP'LOm"),
'. . .. ,:", i',:"T};"': pursuant to the to11owing terms and ~n41t1ons:
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::' :" :':. ,:,,"':,
, . ,: .. A. WHBRiAS, the CITY wishes to employ tht services of PAMELA D.
: c.::,...,' BRANGACCIO as City Manager of tbt cln OF SAFETY HARBOR; and
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:::;~,,:.':;;~t:;(c ", B, WHmAS, the CITY and BMPLOYBE dtsirt to ptovklt for certain
li/" ~.:,pr<<tdures, benttit8 and ttquJrements regarding the- employment of
:~ ' >/{' ':, BMPLOm by tbt CITY; and
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.:'/ C. WltlnmAS, EMPLOYEE. Wishes to accept emplo.ymtnt as . City
:,.',Managtr of said CITY under tn. terms and <:ondiUons sttfortb bertin.
, ,:;, NOW, THBltEFORE, in consid<<ation of tbt mutual promiMS and
J:. covenants contained berein the CIn and :EMPLOYEE agree to tbe folloWing:
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'SlCTIOI 1. DVTIIS
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CITY agretS to employ PAMELA D. BRANGACCIO as the City ManagM
or tile CITY OP W!TY HARBOR to ptrfQrm t11~ duties and &Drcise tAe
po-wers as prescribed by tn. City Charter and City Code, and t^... suen
other legally permissible and pr()~r d~..L as asslgntd by City
Commission from time to time. _L- .
SlCTIOI 2. TIIM 0' IMP _RR 1
c.;
(A) iMP~ term of em.pl()ym~nt is indefinite, su~~t to tht
conditions . id b~r$1n, and sl1all commen~ on July 8, 1991.
(1)) Nothing 1n ttU8 agreement shall prevent, 1imJt or otntrwist
inted.rt With the right of the City Commission to ttrminate the "mces ot
BMPLOYBB at any time, subj~ only t1) tht provisions stt forth in SBCTION S
or tbJs agreement.
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04-08-84 14.11 FROM. CITY OF 8AFETY HARBOR
TO. 4828720
PAGE 6
(C) Nothing in this agre~m~nt shall pr~ven~ limit or otherwi~
lnter!~r& with the right of EMPLOYEE to resign at any time from theo position
of City Manager, SUbject Only to th~ provisions ~t forth in SECTION 4 of tllis
agreement.
SHCTrON 3. IilMJNIJIOIf BliITY AIm SFYJiJA1fCE l!AI
(A) In tile $vent EMPLOYEE is terminated by the City Commission
during such tune that EMPLOYEE is Willing and able to perform ber duties
under this agre-em&nt, the ern agr~ to pay EMPLOYEE' a lump sum cash
payment equal to six (6) months aggregate salary and all accrued vacation
leav~. The EMPLOY~ would alSO receiv~ paymtnt for accru~ sick leav& in
accordance With the City's polides governing oUt$'! employ~. The lump
sum. cash paymwt shall b9 mad~ within ten (10) worldng days of
termination. A!~r th~ paym~nt described abov-e, the CITY shall hav~ no
further financial obligation to EMPLOYEE pursuant to tills Agr~ment.
(B) The CITY recognim tl1at tllere is a period of adi~ent fol1owing
a governing body ~l~tion during which tb~ City Commission members
should have an opportunity to work "With and obSerVe the }mformance of
the ENfi>LOYEE prior to any t&rminatJon action. Therefore, should the CITY
Wminate th~ EMPLOYEE witll.in nin~ty (90) calendar days after a gov~ning
body election in which an el&ct.iorl for a City Commission ~t is neld, the
EIviPLOYEE shall bt entitled to an additional tilrH (3) months sev&ranc~ pay
in addition to the severance pay set forth in paragraph (A) aboVe.
(C) In the event EMPLOYEE is terminated because of her commission
of a crime invOlVing moral turpitude, or is termina~ ~use of gross
incompetence, ttle CITY shall have no obligation to pay th. aggregate-
s&vetanc~ sum designa~ in subparagraph (A) Of (B) above. ~UJ1lLto
this Agr~ment, "gross incompe~nce. shall mean a ~~mg by th~
City Commission. If EMPLOYEE's &mployment' miilated pursuant to this
su~tion, tben the CITY shall pay to om all accruoo compensation
due to the EMPLOYEE as of Ul& of oormination. After t.b.e paym$llt
described in tl1~ immediately ~edi.ng sentence, the CITY shall have no
!urth&r financial ot>liga~EMPLOm pursuant to this Agrffilletlt.
.",7'
(D~t the City Commission at any time <Juring the thrm of
~r~ment roou~ Ul~ salary or oth$f financial "OOnefits of EMPLOYEE in
~ a gr&ater percentag~ than an app1icabl~ across..the-board reduction for all
. ~ employees of ttle City, or in th& e'V~nt tl:1& City Commission re!~, folloWing
written notice, 00 comply With any other provision ~nenting EMPLOYEE
berein, or EMPLOYEE resigns following a suggestion by the City Commission
2
. .
0~-0e-e~ 14.11 FROM. CITY OF SAFETY HARBOR
TO. 4B2B720
PAGE a
hertm, or EMP 10m resigns following a sUggestion by the City CommiSSion
that she resign, then; in that event, EMPLOYEE may, at htr option, be deemed
to be "terminated.. within the meaning and <<>ntext of the notlCf and
severanci payment provisions S&t forth aboveo, otl the date of such reduction,
rttusal or action,
(E) This Agretment shall be ttrminatn by tb.t death ot tnt
EMPLOYEE as of the date of death, In the event of tbe EMPLOYEE's death, the
CITY shall pay a designate(1 beneficiary or the EMPLOYEE or ner estate all
accrutd compensation due EMPLOYEE under this Agr~ffit Witbin ten (10)
working days of the EMPLOYEE's d"th. . .
SlCTIOB 4 TEDlIRATIOIf BY ntPLOYEi
In the ~vent EMPLOYEE voluntarily r~ her position with the City,
th&n EMPLOYEE shall give the City Commission at least two (2) months
written noti~ in advanc~, unless waivtd at t1le sol& discretion of the City
Commission. EMPLOYEE shall not be tntit1td to rective ttrm1ttatJon and
severance pay.
SECTION 5. SALARY
(A) The atmual base salary of EMPLOYEE shall be $62,000, Which shall
be payabl. in instaUm.&nts at the same time as other employees of th~ City
are paid.
(B) In addition, UleCity COnltrlission agrees to tvaluate the
performance of t1l~ mdPLOYEE to ottE'rmine any increase in annual salary
and/or bene-fits at least once annually, pursuant to Ult terms of SECTION 6 of
this AgrHmtot. AD..y increase in said bas~ salary and/or tml~!its sbaU be
ba~ upon tht rmllts of the pertorman~ tvaluation.
-~
==-
(C) If th~ City Commission ~lects not aluate the performance or
tn~ EMPLOYEE tor any annual period mg the wrm of employment,. the
EMPLOYEE shall automatically r a cost of living increase equal to t1le
amount given oUltr ~mploy generally. Said increase shall ~m~
e!fe-ct1ve the first day of r r foUo'Wing tht ~xpected dat& of evaluation.
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04-08-84 14,12 FROM. CITV OF 6AFETV HARBOR
TO. 4626720
PACE 7
. .
SlCTiOI 6. P!RJfODAAlfCl IV ALl1A TIOI(
.
(A) The CITY may review and .eYalulte the ptrformanee of the
BMP LOm at least on~ annually. Said reVi&w and evaluation shell be in
aGCOrdance with s~ic criteria develol*l jointly by tht CITY ana the
m.ll>LOm. Said crit&ria may be added or del~tQd as the CITY lUay from
tim~ to tim~ detmnint~ in conSUltation with the BMPLOm. Furthtr~ ttle City
Commission sllall provide the EMPLOm With a written summary. of th&
findings of thE!' E'valuation and shall provid& tor the EMPLOYEE to discuss the
evaluation With tnt City CommiSSion.
(:B) Annually, the City Commission.and EMPLOYEE shall define such
goals and pertorman~ ()bjectJvtS tnat they determine nectSSary for the
proper o~atiQn 01' the CITY and in th& attaiotnent of the City Cont~issionts
policy Obj~tives and sball !urthtf establish a r&latiVt priority among thost
various g<>als and Objectives, said goalS and objectives to be rttluce4 to
tHritlng. They shall generally bt attainabl$ witbin the time 11m1tations as
spedlied and tilt annual operatmg and capital budg$ts and appropriations
provide<1.
(C) In e!f~ the provisions of this section" thtl City Commission,
CITY, and EMPLOYEE mutuaUy agre& to abi~ by the provisions of applicable
law.
SlCTIOR 7. HOURS OF WaR
EMPLOYER agr~ to devot& that am~unt of time and entrgy Which is
reasonably n~ for EMPLOYEE to faithfully pmorm h~ duti&s under
this Agr"In&11t.
SEeTlOR tl. AT1TOYOBlLE
The CITY sball pay BMPLOYEE a y transportation a11owan~ in
tb.~ amount or $300.00 for US& of private automobile in furtberance of
her duties. The ern \Vi11 no rovide thf) ElYfPLOYEE the e~lusive and
regular use of a Clty-ovm ehicle.
SBCTIOIf IDIRRUD COMPDSATIOK
~
(A) The City of safety Hart><<' is a member of tb~ Florida RGtirement
SYsWm. The City o!feors EMPLOYEE tb~ on~ Ume option Ql parti.dpating in the
Florida Senior Management Service Class R&Urement Sysmn or haVing the
4
0~-0e-84 14.13 FROM' CITY OF SAFETY HARBOR
.
.. ','
TO. ~62S?20
PAGE e
City oontribu~ into a 11!eUm~ monthly annUity program at a cost eqUal to
tilt normal cost portion of tnt SMSC r~tJrement contribution (currently 12.40
~rcent of the member's gross salary).
(:5) It EMPLOYEE desires to continue her lndividual retiremtnt
program With tll. ICMA, tht CrTY agr~ to eDCUt& an n9Cessary documents
or agreements provided by tbt leMA Retirtment Corporation.
SECTION 10. IBS'O'lABCE AlO) I lIDlMIl I PICA TIOII
(A) The City agr~ to provide comprehensive m~ica1' insurance,
inclUding dental and Vision care, ancl to pay all requirtd premiums for said
coverag~ of EMPLOYEE and her de~de%lts. Such b&nefits sba11 commence
on the first da~ a11l)W<<l un~ tht CITY's agretm~t with its provider. of
health cart inSuran~.
(B) The City agr~ to purchase.and to pay tbe requir~ premiums on
,totem life insuranc& equal in amount to three (3) times tbt annual gross
salary of EMPLOYEE" with the beneficiary named by the EMPLOYEE.
(C) The Cityagr~ to purchaSt and to pay tnt require<! premiums for
disabUity insuranct in. accordance With pr~nt City policy.
(D) TIlt' City agrees to defend. hi)!1 ~:l= ~~ wuifiiWiiy
iMY.LU!HE in aeccr4ane& witb the proviSions of Section 2.10,20, et seq. of the
City COde.
SlCTlOB 11. DOIDIJlG
The CIn shall tm.r the full cost of any fidtllty ~ oth&r bon<ls
requirtd of the EMPLOm und$f any law or or4iJlance.
SJiCTIOIf 12.. VACATIOI~ SIet LHAVI AID HOLIDAYS'
As an inducement to EMPLOYEE for net' to . ty Manag&f, upon
the effective datt ()! tb1s agr~ent, BMPLO shall be credited with fifteen
(15) days of vacation leav~ and twelv 2) days of si4k leave. Thereafter,
beginning one y~ from th~ eft 41 <Sate of this .AgrMtn911t, BM1>LOm
shall accrue vacation and sick 1 e at a raw and in a miUltlM' estabUshed by
City po1i~y g()v&rning au oyees. EMPLOYEE sball !)e tntttled to holidays
at the same raw r employ~ 01 the City. KMPLOm shall be eligible
t conv~rsion policy of th~ CITY.
5
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1~.'3 FROM. CITY OF SAFETY HARBOR
04-08-8tl ..,
.
TO, 4828720
PAGE 8
;"
SECTIOI 13. PROnSSIOKA.L DIVILOPMDi
(A) Subje(t to subparagraph (C) ~low, the CITY agrees to pay the
reasonable professional dues and SUbscriptions of EMPLOYEE necessary !Qf
ber continuation and full participation as a memt>er and officer in national,
regional, state and 1<>ca1 professional associations and organizations neeessary
and desirable for h~ continued ptof~onat participation, growth and
advancement, and tor the good of tne CITY. Membership dues and r~lated
costs to the EldPLOm associated With any local civic clubs and/or
community groups on beha1! or tn~ CITY Will be borne by the CITY.
(B) Subject tc CITY policy and SUbparagraph (C) ~low, the CITY
agr~s to pay .the- travel and subsistence expenses Qf EMPLOYEE for
reasonable professional and official trav~l, m&etings and occasions ad~ua~
to continue the professional development (af EMPLOYEE and to adtquately
pursue necessary official and other functions of the CITY, including but not
llmittd to the annual conferen~ of the IntMnational City'Management
~iation (leMA), Florida City ana county. Manag&cls Assodatlon (!'CCMA)
and Florida League of Cities (PL~), and other nationalJ regional, state and
local mee-tings c.t governmtntal groups and committees tJlerto! 'Which
EMPLOYEE ~rves as a memoo Qf officer.
(C) Th(r CITY shaU include in eac1l yearly budget a certain amount that
may be exp&tld&d by t1l& EMPLOYEE for those items listed in subparagraphs
(A) and (5) above in accordanc:e With U1en~Xisting City policy. Nothing'
contained berEtin shall require the CITY to inclu~ in the budget enoUgh
money to pay for all of the items llsted in subparagraphs (A) and (B) above.
(D) The CIn r~nizes tht EMPLOYEE's upcoming part1cipation in the
International City Management Association's International Management
Exehange ?rogram.. and the benefit to th& CITY from the City: ~
participation in said program. EMPLOYEE shall pay ,'- . ted with
EMPLOYEE's part1cipation in said pr~ g& in Aprit 1992,
mvn>lOm shall .~ consid~re-d to be oft1 y representJng the CITY while
participating in said exchange an(1 511 continue to r~eive full salary and
benefits.
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04-08-64
OF aP,FS'l''i HARBOR
FROl<\' C 1 '1''1
SlCTIOIf 14. YOVIRG ElPERSlS
Th9 City shall pay for all dir~ moVing &Jp9nses related to the
moving and re'loeation 01 EMPLOYE and htr family. Dir~t moving exp.nses
shall include reas<>nabl~ costs relating to the m.Oving of housthold effects, the
storag& of household etfectsl if necessary, family transportation, meals and
lodging Whi1~ travelling to Safety Harbor from jupiW, Florida, packing and
unpacking and insurance. Th~ CITY sball contract and pay dirtctly for the
moving or EMPLOYEE's bo~hold effects.
SlCTIOR 15. BOTICI
Notices pursuant to tbis' Agt&ement shall.bt given by cert.i.fied mail "
through Unit&<i Sta~ Posta! SM'Vice ce1iv&ry1 ad4rossed as follow:
CITY
Mayor anc1 City Commission
City of Safety Harbor
.I. J II"" ,
... ... JIf r n r
Pamela D. Brangacc10
City Managtr
. d T J::I J . J
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11. Lt..... 'J"~JL""A
. SBCTIOR 16. OiJllti TIllIS ABD COIDITIOBS
(A) The City Commission.. in consultation With EMPLOYBB, sha11 fiX any
such otbtr terms and conditions of. employment} as it may dttMmme from
time to tun.} r~1ating to tht pertorman~ of BMPLOYBB, prQvi~ suct1 terms
and ~dit1ons art not inconsistent with or in ~et with the provtsion~
this agreement, the City of Safety Harbor Charter or any otb cable
law.
(B) All provisions of the City or Safety Hat' ~r} and regulations
and rules of ttle City relating to vacation sick ltave, retirement and
pension system contributions, holidays d other fringe benefits and
working eonditions as they now (tXist, hereafttr may .1>& amen~, also
shall apply to EMPLOYEE as they Uld to other employees of tlle City, in
addition ro said benefits erated sped.ti~y for the benefit of
EMPLOYEE except provided.
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0~-08-8~ lQ.16 FROM. CITY OF SAFETY HARBOR
TO. ~S28?20
PACE 11
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(c) If any provision, or any portion thereo!~ contain&d in this
Agreement is neld to be unconstttu1jonal, Ulega1, inva1id, or Wlen10rctal>1~,
t11~ remainder or this Agreement, or portion thereof, shall not be affected
and shaU rem~;n in full for~ and ef!~t.
(D) The 'Wa1v~ by eithcn party of a bream of any proViSion of this
Agreement by tn. oth~r shall not operat& or be' comtro~ as a waiver of any
subsequent breach by that party.
(!) The rights an<1 obligations herein grante<1 are personal in naturt
and cannot be tnnsferred by the EMPLOYBE ex-;ept as provided in any
benefits, inClUding without limitation, rettrCMntnt, disability and death
benefits.
(F) This Agreement contains the entire agretment of. the partits. It
may not b& chang&<! orally, but. Only by an agreement in 'Writing sign~ by
tht parties bereto.
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IN WITNESS WRREOF~ tJlt City Qf safety Harbor as CITY and Pam.la D.
Branga~cio, as EMPLOYBB, baye ~U$(Kj ttrlS Agre-ement to ~ signed and
txecuted, in duplicate, th~ day and year first written abov~.
PAUELA D. BL\JIGACCIO
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GAINESVILLE H.R.D. TEL:904-374-2291 Apr 06,94 13:38 No.011 P.02
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EMPLOYMENT AGREEMENT
TH!S AGREEMENT, made and entered into this 22110 day of
.7\) U~
1989, by and between the City of Gainesville,
hereinafter called the "City" and PaulO. White, hereinafter also
called the "Manager", both of whom understand as follows:
WITNESSETH:
WHEREAS, Paul D. Whi te has held the full-time permanent
position of Deputy City Mana~er from January 29, 1986, to May 25,
1989: and
WHEREAS, the City, on April 24, 1989, appointed Paul D. White
as the ActinQ City Manager, and on May 25, 1989, appointed Paul D.
White the City Manager for the City SUbject to tha terms and
conditions of employment as set forth in this Agreement; and
WHEREAS, Paul D. White is qualified and competent to serve as
the City Manager, and he is ready, willing, and able to perform the
WHEREAS, Paul
duties of City Manager consistent with th
and
conditions; and
reel it would be mutually
beneficial to enter in~ a contract of employment setting forth
~'
agreement~~tandings which (1) provide inducement for the
anager to accept employment with the City; (2) make possible full
work productivity by assurances to the Manager with respect to
future security; (3) establish the basis, framework and context for
the r(~lat:ionship which !~hall exi5t between the City and the
Manager; and (4) provide a just me"n~ of tarminating the Manager's
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services at such time as the City may desire to terminate his
employment;
NOW, THEREFORE, in consideration of the mutual covenants
herein contained, the parties agree as follows:
Section 1.
Duties
The Ci ty hereby agrees to employ Paul D. Whi te as Ci ty
Manager of the City of Gainesville to perform duties and functions
of said position as specified in the City Charter and such other
lawful duties as the City Commission may from time to time assign
Manager.
Section 2, Term
A. The Manager sh~ll hold o!fice a t the will of the
Ci ty Commis s ion, and nothing in thi s Agreement shall prevent,
limit, or otherwise interfere with the right of the City to
terminate the services of Manager at any time, subject_
B.
provisions set forth in Section 4
Nothing in this
eement shall prevent, limit or
interfere with
anager to resi9n at any time from his
only to the provisions set forth
position with the~
in s
on 4 of this AQreement.
Section 3. Salary and Related Matters
A. The Ci ty agrees to pay l1anag8r f or his services
rendered pursuant hereto an annual base salary or $83,283.00,
payable in installments at the same time as other employees of the
City are paid. The City agrees to increase said base salary and/or
benefits of Manaqer in such amounts and to such extant as the City
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Commission and Manager may determine that it is desirable to do
so. Manager's performance, salary, and benefits shall be reviewed
annually by the City Commission, on a schedule determined by tne
City Commission.
B. The City shall fix any such othar terms and
conditions of employment as it may determine from time to time,
relating to the performance of Manager, provided such terms and
conditions are not inconsistent with the provisions of this
Agreement, the City Charter, or any other law.
C. All provisions of the Ci ty Charter and Code, and
reQulations and rules of the city relating to fringe benefits and
working conditions as they now exist or hereafter may be amendedl
also shall apply to Manager as they would to other management
employees of the City, except as herein provided.
D.
e rate of
Manaqer shall accrue
four (4) weeks (160 hours) per year.
number of annua~
leave hours that Manager shall
As of June 1, 1990,
allowed to accrue is 300 hours.
succeedinQ June 1 s t thereaft er,
be lost. Upon separation from
amounts in exce
the Manager shall be enti tled to be paid for his
accrued annual leave, not to exceed 300 hours, at his then-current
rate of pay.
E. The Ci ty agrees to provide Mana<Jer wi th a ci ty-owned
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au~omOO~le tor use ~n performing the duties of his employment, as
well as personal use and use by authorized personnel of the City
Manaqer's Office.
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~,~ Manager shall receive, at no cost to Manager, an
'annual physical examination.
(0 ~ Manager may engage in outside employment or business
activities upon submittal of a request for such in accordance with
Personnel POlicy 17, and approval of such by the City Commission.
,H. The City aCknowledges that Manager is not presently
a resident of the City of Gainesville. Manager acknowledges that
~2-4.1 of the Code of Ordinances requires the Manager to become a
resident of the City.
Section 4.
Termination and Severance Pay
Manager agrees to give the City not less than sixty (60) days
notice of his intent to terminate this A~reement. Cit
"
give Manaqer not less than ninety
notice of its intent
,~ .,po 'I , _. ~'A "'I -r' . .. - ,'".:._)...: II.... . ....... ~.: ;........., ',' 'J~' .....~41 J..tS" ~. :;I.t:.t,.....i'..;l.;.....~.. "" .' ...<SO :' ~. .:-.;.., ..."......':.
GAINESVILLE H.R.D.
TEL:904-374-2291
Apr 06.94
13:42 No .011 P.Ol
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F. Manager shall receive, at no cost to Manager, an
annual physical examination.
G. Manager may engage in outside employment or business
activities upon submittal of a request for such in accordance with
Personnel Policy 17, and approval of such by the City Commission.
H. The City acknowledges that Manager is not presently
a resident of the City of Gainesville. Manager acknowledges that
52-4.1 of the Code of Ordinances requires the Manager to become a
resident of tha City.
~ection 4.
Termination and Severance Pay
Manager agrees to give the City not less than sixty (60) days
notice of his intent to terminate this Agreement. City agrees to
give Manager not less than ninety (90) days notice of its intent
to terminate this Agreement, or ninety (90) days salary in lieu of
notice, payable upon termination. Such pay will be in addition to
payment for unused annual leave. It is understood and agreed that
the City Commission of the City will be the sole jud~e as to the
effectiveness and efficiency with which the Manager performs his
employment. Notwithstanding any other provision of this Agreement,
the City may, upon a vote of the major~~=~6i;;-
Commissioners, terminate Manager's e~ the City at an~
time. Any such termination e in compliance with the terms
provided hereinabove. e event that Manager is charged by
indictment or lOD with a felony or a crime involving moral
he may, at the di.scretion of the Ci ty Commission, be
tur .
suspended from his duties without pay. Upon his conviction of any
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GAINESVILLE H.R.D.
TEL:904-374-2291
Apr 06.94
13:43 No.Oll P.02
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such charge, this Agreement, at the option of the City Commission,
may be terminated and Manager discharged from his duties.
Upon
the dismissal of such charges or upon Manager being acquitted of
same, he shall be reinstated and entitled to full OQck pay and
other accrued benefits.
Section 5. Retirement
A. The City agrees to execute all necessary agreements
provided by the International City Management Association
Retirement Corpora tion (ICMA-RC) for Mana.ger 's participa tion in
said ICMA-RC retirement plan. Manager will decide the percentage
of his base salary that he desires to contribute into leMA-RC, and
the City will implement his decision to the extent allowed by law,
among other things, by deducting appropriate equal proportionate
amounts each pay period. The City a9rees to transfer ownership to
succeeding employers upon Manager's resignation or discharge, if
sUc~ is in accordance with the plan provisions and legal
requirements in effect at that time.
B. In addition. the City agrees to contribute saven (7)
per cent of Manager's base salary (and if applicable, the unuse~
annual leave and severance pay described in sect,;lon--~~
Section 6.
for the professional duos and
leMA-RC.
The City
SUbscriptions of ~
for his continuation and full
in national, regional, state, and local nRsociationc
and organiza tions necessary and desirable for hi H con l: i nUt"d
5
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GAINESVILLE H.R.D.
TEL:904-374-229l
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Apr 06,94
'i..w
13:43 No.Oll P.03
professional participation, growth, and advancement, and for the
good of the City. The total expenditure for dues and subscriptions
may be limited by the amount specifically approved and appropriated
in the city's Annual Financial and Operation Plan 8udget.
Section 7.
Band:lng
The City shall bear the full cost of any fidelity or.
other bonds required or the Manager under any law or ordinance.
Section B.
General Provisions
A. The text herein shall constitute the entire
Agreement between the parties.
B. The A9r~ement shall becom~ effective commencing May
31, 1989.
C. If any provision, or any portion thereof, contained
',in this Agreement
is held unconstitutional,
invalid,
or
unenforceable, the remainder of this Agreement, or portion thereof,
shall be deemed severable, shall not ba affected and shall remain
in force and affect.
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GAINESVILLE H.R.D.
TEL:904-374-229l
Apr 06,94
13:43 No.Oll P.04
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IN WITNESS WHEREOF, THE CITY OF GAINESVILLE, FLORIDA, has
its Mayor and duly attested to by its Clerk of the Commission, and
the Manager has signed and executed this AQreement, both in
duplicate, this date and year first above written.
FOR THE CITY:
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Apr 06,94
13:44 No.Oll P.OS
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MICROFILME[),
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FIRST AMENDNENT TO EMPLOYMENT AGREEMENT
THIS FIRST AMENDMBNT TO EMPLOYMENT AGREEMENT
( "FIRS'!'
AMENDMENT"), made and entered as of t.his 20th day oE November,
2989, by and between the City Commission of the City of
Gainesville, hereafter also called "CITY" and PAUL D. WHITE,
hereafter also called the "MANAGER, " both of whom understand as
follows:
W:rTN~'sseTH :
WHEREAS, the CITY and MANAGER ha ve previ ously' en te.r.ed :in to an
Employment Agreement dated June 22, 1989
(the "Employmen t
Agreement") setting forth the agreements and understandings between
the CITY Blld the MANAGER.
WHEREAS, CITY has reviewed the terms and condi tions of
employment of MANAGER and desires to change the benefits of the
MANAGER, and the MANAGER accepts the amendments to the Employment
Agreement as fUlly get forth below;
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NOH, THEREFORE, in consideration
promises set forth in the Employme <P'Ag:reemen t da tad June 22, 1989,
Amendment, the
set forth in this Firs t
and the mutual covenants
agrsR to amend the Employmen t
Agree
June 22, 1989, 8S follows:
Section 1.
Section 3 of Paragraph D of the Employment
Agreement is amended, and a new Paragraph I is creat~d and ~aded
to Section 3 to read:
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. section 3. Salary and Related Matters
D. MANAGER sbal.l accrue annual leave at the rata of
four (4) weeks (160 hours) per year. As or January
29, 1990, and each succeeding June 1st thereafter,
annual leave hours in excess of 300 hours will be
forfeited.
Upon separa ti. D.n from empl oymen t, the
MANAGER sha.1.l. be en ti tled to be paid for his unused
and accrued annual leave, not to exceea 300 hours,
at his th9n-current rate of pay.
I. [mused and accrued sick leave is forfeited Bnd not
compensable upon termination of employment under any
circumstances.
SfJct;jon 2.
Except as hereinabove expressly modified,
.' amended and changed, the terms, conditions, and covenants of tile
Employment Agreement shall remain in full. force apd
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GAINlSSVILLE,
shall govern and control
tions and provisions of
thi s Fi rs t Amendmen t.
IN WITNESS WHEREOP,
COMMISSION OF THE CITl.' OF
First Amendment to be signed and
in its behalf by its Mayor, and duly attested to by its
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Clerk of the Commission, and the MANAGER has signed and executed
this First Amendment, both in duplicate on the respective dates
under each signature.
CITY OF GAINESVILLE
~~~
MAYOR-COMMISSIONER
EXECUTED this 18th day of
December
, 1989.
WITNESSES:
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EXECUTED this -a day
, 1989
MJR:nmh
r e correctness
y-_. -
Marlon J. ttorney
City of Gainesville, Florida .
DEe I 4 198~;
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04-06-94 01:11PM
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FROM CITY OF TALLA 1ST FR TO 918134626490*190101~ P002/008
~
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AMENDMENT TO
EMPLOYMENT AGREEMENT
The parties to the attached Employment Agreement mutually agree
that Section 13 of said agreement shall be amended by addition of the
following language:
Employee sharI have the right, at his discretion exer-
cised in writing to the Employee Relations Department,
to have 011 o~ part of his Retirement Corporation con-
tribution made instead as an employee voluntary contri-
bution to the City's Matched Annuity Pension (MAP) per
Section 17-5.002 of the TaLLahassee Code of Ordinances.
Such voluntary contribution to MAP shall be limited to
the additional amount maximum allowed by the City Code.
IN WITNESS \fHEREOF, the City of Tallahassee ha6 c6u6ed this
amendment to be signed and executed in its behalf by its Mayor and duly
atte6ted by the
Attest:
)
. ;J;d/" lib /;!J
' Cf ty' ~re's urer:.::cl~~
. ;1../.3 It? 9'
Da~ I
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signed and exe-
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04-06-94 01: IIPM FROM CITY OF TALLA 1ST FR TO 9181)4026490~19010IU P003/008
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[mpr.O"'~~!::NT AGRCr.::!::~T
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TliI:. I~GREI:~:Ct:~ made ana cnte~ea into this
!I ,. {)
d:lY of '.'..[ It '1.1It'f'7.'r I 19~, by and bet...:een the. City r)f
Talli!h.:1ssne. Florid-a (I l'".unicipal corr-orocion, he~elnafte~ cillle~'
the ~Cit~," as party of the firs~ part: ~nd Daniel A. Klem~n,
hereinafter cslled "~mployee," as party of the second part,
~Qth c! ~ho~ understand as follows:
\':Hl:P'l:l,S, Danial l\. 1:1eman h~s been employed by the
City of ~allahassee as City Manager since Au~ust 9, 1974 as
provided by Section 24 of the City Charter; and
(~I:r.!U:t,5, the City des lres to continue t::> employ
the ~E'!"\'icc:s ~: !1~id Daniel A. ~:.!.eman as Clt'! !1anec:er i and
\rn~R!hS, it is the cesire of the City Co~;is~ion to
both clari:y and enumerate certain benefits and conditions of
employ~ent of said Employee, so as to avoid any misunderstandin~
betwGen tho pnrtiesi 6nd
i;
IniC~AS, it is the desire of tha City Commission to
provide a j~st ~eans for the termination af the em?loyee's
service:: 5!"::~2.ci tha City desire tC' tenninate his e:n;"11oy; Ll:::::i
~:::J:R;:i,S, Znployee desires to conti:1U(! ~"",?loyrr.ent
as C~ty ~ana~er of said City;
::01':, ':':H:~r.:f)!tC, in co~sidera".:ior. of ';hc ;r;utual
covennnts h~~ein cont~ined, the parties
.loti~S :
~~ct..l.an 1. ;)uties
Ci t:,' hcrcoJ'
the e~r~o~~e~t of
~.'l id l,).ar: ie 1 r.. !:!.~rniJn
the City ':)f
~all~~iis~CQ t:.:-
dutiOGs?cci!icc i~
<.'ld '.:I.(! <':0,1\.: of 0::-clir,ar.ccs. .::::~d tc ton'fer:::
O~ ar ~~9~11y pc~rnissable and proper duties and ~unctic~s
AS t:lC. Cit.y C\"l~,\is!'io:l s~all trol" time ~o til:\c assign.
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04-06-9401:IIPM FROM CITY OF lALLA 1ST FE TO 91BI34626490tl9010lU P004/008
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EMployment ^greernent
Page 1'wo
~Qctinn 2. Term
A. ::othinq in this agreement shall prevent, limit or
otherwise interfere with the riqht of the City Comn~sbion to
terminate the services of Employee at any time, subject o~lJ
to the provisions set forth in Section 26 of the City Charter,
and Section 3, paragraphs A and B of this aqreement.
n. ~othinq in this agreement shall prevGnt, limit or
othe~~ise interfere wlth the right of the Employee to resign
at any time from his position with the City, subject only to
the provisions set forth in Section 3, paragraph C, of this
agreement.
Sec~io:'l J. Ter~ir.atioll anG 5everance Pav
.
A. In the event Employee is ter~inaten by the City
Commission during such time that Employee is Willing and able
to per:or~ the duties of City Manager, then in that event the
City agrees to pay Employee a lunp sum cash payment equal to
six ~onths base salary: provided howaver, that in the event
Employee is terminated because o! his conviction o~ any illegal
act in~~~vinc ?ersonal gain to him, the~, in that event, C~ty
Sh311 have no obligation to pay the severance sum desi;nate~
in t~is ~."!:-alJ~~;Jh.
B. In the event the City at any time du=~ng ~he e~plor-
mene o~ said employee reduces the salary or other !inanc1al
~ellc~:~.: 0: :-::ii='loyec in greilter ?erce:itage t~ar, -. C,Jp.!.:'::e.Llc
a~rn~c-~~c-~nard ra~uction ~or all eil or :n t~Q
evant the City cC~91y
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r;'-'':'~.'"''' ~(; .fit.l.llg E:nployee heJ;~J.ll, UL
..Ill:
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Emplc':'ce re s i 9:iS
whether fc~~~l 0.
resign, t~en ir. th~t
~.' ~loyee may i'lt his option be deeme.d to be "ter~i~nt'.n(:"
at the date of such rcnuction or such refusal to CQ~?ly w:th
th~ ~caning and context of the here)n severance p~y provision.
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O~-06-94 01: IIPM FROM CITY OF TALLA 1ST FR TO 918134626~90*190101~ P005/00B
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Employment IIgreerncnt
Page Three
C. In the event Employee voluntarily resigns his posit~~~
with the City, then the Employee shall give the City two (2)
months wri~ten notice in advance.
Section 4. Salary
City ayrccs to pay Employee tor his se=viccs ren~crn~
pursuant hereto a base salary of S3,375.00 per month.
In addition, City agrees to increase said base salar7
and/or other benefits of Employee in such a~ounts and to such
an c~tenc chat the City Commission may determine that it is
desirable to do So on the basis of ~n annuel s~lary :eview of
said Employee made at the same time as similar considerat!o~
is given employees generally.
Section 5. Indemnification
The City agrees that Employee shall be a named insurec
in the City's general liability insurance coverage.
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Sec~ion E. Automobile
Employee 5hall have ~he exclusive and unres~~ictec
use, at all times du~i~g his employment with the r.i~YI c: d~
auto~obile provided to olm by the CitY. City shall be ~espon-
sible for paying for the purchase, operation, maintenanc
on
rep~ir, in~urenc~. and regular
Sect.lon 7.
EmployeQ
activities as
writing, and ?rofessional consultatio~
as such activity is not :~
~ith the i~terest5 of the City. The City Co~~is~ion
shall ba tho 0010 judge of any conflict.
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04-06-94 01 :IIPM FROM CITY OF iALLA 1ST FR TO 918114626490*190101tt P006/008
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Employment Agreement
Pago Four
Sce~ion a. ~ues and sub5Crip~iQns
The City agrees to budget and to pay the professlonal
dues and subscriptions of Employee necess~ry for his continua-
tion and full participation in national, state and local
associations necessary and desirable for his continuec pro-
fe$~ional par~lclpatiQn, growth, and advanceMent and for the
good of the Ciry.
Section 9. Professional Development
A. City hereby agrees to budget and to pay the trovel
and related expenses of Employee for professional and official
9rofessional ctevelop~
uate to continue the
travel, meetings, and
neces offical and other but
~limited to, the annual meetings of state and national
City Management Associations and Leagues of Cities, and s
o~her national, regional, state and local government groups
B. Citj' ~lso agrees to budget and ?ay fer the travel
anc related ~y.pense5 of tmployee for shor~ ccu=ses, ~~stitutes
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or committees thareof on which Enlployee serves as a m~~er.
and seminars that are necessary fo~ his prof*ss:o~~l cevelop~cr.t
and fnr the sood of the City.
Sectlon 10. General expenses
City recognize~ that cartair. cxpen~e~ of a nonpersonel
and genorally job-affiliated nature are incurred by Enployee.
and hereby agrees to reimburse or to pay said general e~penses,
and the finance Director is hereby authori7P'; +-,.. .:l~~h.::.-~,: ~.._...
rno:lies upon r(>ccipt of duly execute~ exper:sc: or pettr cash
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voucher, receipts. statements or personal nffidav~ts.
Section 11. Vilea don
F.mployCl~ ~hllll be crerlited Idth 20 work days of vacation
lc~vc each Ycdr 011 tho anniversary of his beginning date o~
tin Qf f"~~,,.."~IL
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04-06-94 01 :IIPM FROM CITY OF TALLA 1ST FR TO 918134626490*190101# P007/008
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Employee Agreement
~. Page Five
emplnymAnt ~ith the City. nuch r.r~dir ~h~'l b~ in lieu of
the ~cthod of earnin~ vacation leave as cs~ublished in City
personnel rules.
Sectlon 12. Life Insurance
During the term of Employee's etployment with the
City, the ~i~y agrees ~o pay the premiums on a $100,000 whole
life insurance policy which shall be owned by ~mplnve~.
,.
~ Section 13. Retirement CorporaLion
l~
~l Ci ty agrees to e)(ecute appropr ia te documents provided
by the ICHA Retirement Corporation for the establishnent of a
deferred compensation prograM for ~~ployee. City agrees to
contribute to a deferred compensation account established with
,.
i:
said Corporation in the amount of S625.0Q per month.
At r.he
" discretion of Employee, said contribution may be received as
j'
I: base salary instead of deferred compensation upon written notice
: ~
to the City Commission.
I.
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Section 14.
City of Tallahassee Retirement Svste~
- -
~
Cm?rbyee :holl be cov~red ~y t~e no~~~l C!~y ret:Tq-
ment Systen.
S~c~~nn l~. Othp~ ~prms and Conditions of E~~lo~~er.t
A. The City Commission shall fix any such other terms
.' ~
anc conditions of employment as it may determine frorl. tine
to time, relating to the perforI'lance of F.:nployee, ?:'ovided
cuch tcr~s and conditiona are not incon3i~te~t with or i~
conilict with the provlsions o[ this asreenent, the city Charta=
or any o~ner ~aw.
!~............. ~~.
^ll provisions of the City Chart0r and Code, a~d
.
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~e9ul~tion~ ~nd ~ul~5 of Lhe CiLy r~ld~in~ to vucatlon and
sic% leuvc, rctir~ment ~nd pension cyston contributions,
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holid~ys and other !rin9c benefits and working conditions
-,
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04-06-94 01:11PM FROM CITY OF TALLA 1ST FR
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TO 91&1346264901190101U r008/0Ga
^
Employment Agreement
Page Sue
as they now exist or hereafter may be amended, also shall
apply Lu employee as they would to other management level
employees of t.he City in udditioll to said benefits enumerated
specifically Eor the benefit of Employee. eXCG?t a~ herein
shall be entitled to receive the same vaca-
tion and
cncfits as are accorded department heacis,
including prov isions gove ninq accrua 1 and paYl.,e1It therefore
on termination of employment, except as herein provided.
Section 15. General Provisions
A. The text herein shall constitute the entire agreement
between the parties.
B. ~his ngreemant ShAll be binding upo~ and inure to
the benefit of the heirs at law and executors of Employee.
c. This agreement shall become effective upon its
execution.
D. If any provision or any portion thereof, contained
in this agreement is held to be unconstitutional, invalid
or unenforceable, the remainder of this agreement or portion
thereof, shall be deemed severable, shall not be af:e~ted,
and shall rem~in in full force and effect.
I~~ N!Tl:ESS h"HEREOF. the City 0: TallallClssee has
caused this asree~ent to be signed and exec~ted i~ its
behalf by its Mayor and duly attested by the City Auditor and
.
Clerk. and the ~Mployee has si9ned and executed this agreement,
both in duplicate, this dato.
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~Iayor
Attc:lt.:
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Date / .,......
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COITV 0' , ...\.\....HAUU
APR-06-'94 WED 10:01 ID:.-
FAX NO:
~388 P02
i:c,:.lO~
o
o
EMPLOYMENT CONTRACT
..-=====
AGREEMENT made and entered Into by and botwoon tho City of Largo. Florida, a municipal
corporation, hereinafter referred to as CIll', and STeVEN 8. STANTON, hereinafter referred to SBS.
SECTION I. DUTIES
CITY hereby employs SSS as City Manager of the City of Largo conferrIng upon and delegating 10 SBS
all of the powers. duties and responsibilltlos of the City Manager as the same are more specifically
described and set tanh in the City Of Largo Charter.
SECTION II. TERM
A. The term of this employment contract shall bo for a doflnlte period of time commencing October
1, 1993 and ending September 3D, 1994 unless oxtendod or renewed by approval of the City
Commission.
B. SBS agrees to remain In the exclusive employ of the CITY until the termination of this agreement
and shall not accept employment by any other employer until such termination date.
SECTION III. TERMINATION AND SEVERANCE PAY
A. In the evant CITY involuntarily terminates SBS as City Manager prior to the normal termination
date specified heretofore, SBS shall be entitled to receive severance payment of up to three
months' s~lary; prOVided that such severance paymont Shall be made on a bl.weel<ly basis only
while SBS is unemployed and said b/.waekly severance payment of salary shall cease three
months after termination or at suoh time as SBS obtains other employment, whichever comes
first. Said severance payments shall not be construed to conslltute continued employment 10
prevent application tor or receipt of unemployment compensation.
B. InvOluntary termination as used herein means the City Managor's discharge or dismIssal by Ihe
CITY (Commission), SBS'g Incapacity which. In the solu discrotion of the erN interferes with
SBS's discharge of his duties under this contract.
C. Anything herein conlalned to the contrary notwithstanding, SBS shall nol be entitled nor shall
tho CITY be obligated for any soverance pay In the ovent SBS's employmont Is terminated by
hi3 InOClpacity or through hlg own volunl3ry resionatlon durlno the term Of tills contrilct or for
termination due to misconduct, misfeasance, mf.\Hoa~aneo or nonfeasanco In office.
....... ..-- --
~
'RPR-05-;'94WEO'WTm- (0:
FAX NO:
~388 P03
o
o
SEe-nON IV. SALARY
---=-~~
salary of SBS as CIty Manager shall be at the rate of $70,000 annually; said componsatlon to be
paid In biweekly Installments.
SECTION V. AUTOMOBILE ALLOWANCE
SBS shall be entitlad to an automobile allowance of $300 monthly lor the purpose of reimbursing SBS
for all expanses Incurred by hIm In conneotlon with the ownorsnlp and operation of a passenger
automobile to be used by him personally In connection with the performance of hIs duties. Payment
Is to be made monthly in advance. SBS shall not be required to produce vouchers or receipts
evidencing the aforementioned aUlomoblle expense Incurred by him.
SECTION VI. VACATION, SICK LEAVE AND BENEFITS
SB$ shall be entitled to employment benefits enJoyed by other full-time City Executive Management
employees. Including carousel programs, holiday, sick loavo, vacation. life Insuranco cOV$rag9. and
Incentive award programs. Upon tarmlnatlon. whether voluntary or Involuntary. SBS shall be entitled
to compensation for accumulated and unused vacatlon leave.
SECTION VII. RETIREMENT
In lieu of the live percent (5%) ICMA contribution provided to Executive Management employees. CITY
shall contribute to ICMA deferred compensation (or other such program approved by CITY). eight
percent (60/0) of ~BS's salary, In equal proportionate amounts eaeh pay period: provldod. however. lhat
such contribution shall not exceed In annual amount. tho maximum contribution permitted under IRS
regulations.
SECTION VIII. DUES AND SUBSCRIPTIONS
CITY agrees to pay for professional dues and subscrlptlon9 of SBS necessary for his continued
participation in national, regional. state and local Bssoclatlons and organizations necessary and
desirable for the good of the CITY.
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;"APR~06-194 WED 18:02 10:' '...,'FAXNO:
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";"'>:;.; ,,;~>:'~:;. SECTION IX. PROFESSIONAL DEVELOPMENT .':::..'(j~,:,/::
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, ." A;'" "V, ,', O'I~I' IJUY /Or !raver anu tH:roslstence expenses of SBS for professIonal and offIcial travol, .~ ,'..
"
meetings and occasions necossary to sas 's continued professIonal development only upon prior " ' ...
, '.
approval by the City Commission. " ,,;,; ...:;':(: .' ,
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,Ch"V shall delond. save harmless and Indomnify SBS In accordance with Section 2.10 of the. City of> ... y~ .', "
, . . , " .. '. ," ,:", ,+,:,
., . Largo Code of Ordinances. ' , ,'" ;;;:: . '.'; .
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CITY OF LARGO. FLORIDA ,,:\.;,..
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APR-06-'94 WED 10:50 ID:CTY OF SARASOTA H.R. TEL tV:954 4131
11240 P02
"
EMPLOYMENT AGREEMEnT
~
THIS AGREEMENT made nnd entered into at Sarasota, Florida by
and between tho CITY OF SARASOTA, a Florida municipal
corporation, hereinafter referred to as "CI'l'ylI, and DAVID R.
SOLLENBERGER, hereinafter referred to as "EHPr.oYEE".
NOW,
THEREFORE,
in
consideration
of the
covenants
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WITNESSETH:
WHEREAS, CITY desires. to employ EMPLOYEE;.and,
WHEREAS, it is the lntent of the City conunission to provide
herein for certain benefits, terms and conditions of said
ernployme:lti and,
WHEREAS, the subject omployment will ultimately pertain to
the appointment of EMPLOYEE as City Manager; and,
WHEREAS, EMPLOYEE desires to accept employment with CITY, on
the basis, terms and conditions as hereinafter set forth.
hereinafter contain~d, the parties agree as follows:
Section 1.
DUTIES.
CITY agrees to employ EMPLO~EE and
EMPLOYEE accepts employment by CITY as fol19WS:
a) From the effective date of this Agreement through June
30, 1987, EMPLOYEE shall be the "tiity Hanager designate" and duly
appointed Deputy' city Manager as a. deputy is provided for undor
Article VI, City Manager, Sec. 4., The Charter~
b) From July 1, 198'1 through January' :31, 1988, EMPLOYEE:
shall be the designated Acting City Manager pursuant to Article
IV, Sec. 3, The Charter.
c) As of February 1, l~aB, EMPLOYEE shall become the duly
appointnd
city
Manager
with
all
powers,
dutie's
and
responsibi:i ties as prescribed bi' Article VI, The Charter, and
other applicable ordinances, rules and =egulations of CITY.
Section 2. EFFECTIVE DATE. This Agreement shall be binding
on the parties as of. the date of execution by CITY and EMPLOYEF.,
~tion 3. TERM. EMPLOYEE shall. serve at the pleasure of
the City commission. ENPLOYi:':E I S employment shall continue until
terminated by:
n) The resignation of EMPLOYEE; or,
h) The death or permanent disability of EHPLOYEEi or,
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APR-06-'94 WED 10:50 ID:CTY OF SARASOTA H.R. TEL ~n:954 4131
_.:::wr
~3
e)-~ \,.~~tion of EMPLOYEE by action of the ~~
Commission in Elccordancewith 'rhe Charter, as a~ended
by Ordinance No. 96-3040.'
Section 4.
OUTSIDE EMPLOYMENT. EMPLOYEE shall not accept
other or outside employment, while an employee or CITY, unless
the City Commission has specifically approved the same. without
limiting the generality of the terms "other or outside"
,
employment, said terms shall include teaching or oonsulting work.
1\. request for approval of "oth~r or outside" employment shall
pertain only to casual or occasional activities of EMPLOYEE which
would not adversely affect EMPLOYEE I s discharge of his duties
under the terms of this Agreement. In determining whether or not
to approve a request for "other o;r'outside" employment, the City
Commission shall be the exclusive judge ofwhethar or not the
proposed casual or occasional activity would adversely affect
EMPLOYEE's discharge of his duties hereunder.
Section '5.
TERMINATION AND SEVERANCE PAY.
In the event
EMPLOYEE is terminated by the city commission then CITY agrees to'
pay EMPLOYEE a lump 6Uro cash payment equal to six months
aggregate salary. Provided, however, thut in the event EMPLOYEE
is terminated after his conviction of any illegal or criminal act
involving personal gain to him; or his conviction of any illegal
or criminal act which under the laws of the State of Florida,
laws of the United statcs or any of. its several states is
punishable by imprisonment in e>:cess of' one (1) year; or is
convicted of an illegal act or crime involving moral turpitude,
then, in any ,such event, CITY shall havc no obligation to pay the
severance sum.
Section~. RESIGNATION. In the event EMPLOYEE resigns his
position with CITY, then EMPLOYEE shall give CITY three months
no~ico in advance, No severance 'sum shall be payable.
~tion 7.
DTSA~~4lT~/DEATH.
If EMPLOYEE is permanently
disabled or ot~horwise unable to perform his duties, the City
Commi~sion shall have thp. ri.ght to terminate this Agreement.
EMPLOYEI~'::; doath shall tcrmina t.o thin Agreement.
In any uuch
2
APR-06-''34 WED 10:51 ID:CTY OF SARASOTA H. R. TEL 1-10:954 4131
t1240 P04
,r-
event of termination EMPLOYEE, or his heirs in the event' of
_ .-c= ___________
death, shall receive the soverance pay provided for ~n section
4, hereof, reduced by any sick. leave, vaoation time, holidays,
compensatory time or other accrued benefits paid by CITY because
of the term~nation.
pection 8.
S~LAl\~ .
Cl'l''i agrees to pay EMPLOYEE,. fer
services rc'ndered pursuant hereto, an a.nnual base s~lary of
Seventy Thousand ($70,000) Dollars, payable in installments at
the same time and in the same manner as applicable to general
employees of the CIT'i.
In addition, the city commission shall
conduct a salary review at ~he same time as general emp~oyees are
considered for salary review.
EHPLO'iEE shall be given similar
consideration for salary adjustment as is give~ employees
generally.
The decision as to whether or not EMPLOYEE shall
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receive a salary or increase in benefits, and the amount thereof,
shall be solely wit~in the discretion of the City commission.
section 9. MOVING EXPENSES/RELOCATION EXPE~SES.
a) EMPLOYEE shall be reimbursed for the expenses of packing
and moving 'himself, his fa.mily and his personal property from
winona, Mimieaota to' CITY. said reimbursement may include costs
of a transfer company, 13torage costs and necessary insurance
charges. Prior tO,incurring said expenses, EMPLOYEE shall obtain
three bids for such costo w~ich shall be submitted to the City
Commission for prior approval of the amount of the costs which
shall be reimbursed.
f~.;
,1,'.
b) EMPLOYEE shall be rc.imburf3ed relocation expenses upon
moving from Winona, Minnesota to CITY. Relocation expanses shall
mean mileage for two vehicles at twenty cants per' mile, temporary
t'
"
lodging and meals.
If 'EMPLOYEE is unable to immediately secure
permanent livinrJ quarter.:::. within the City of sarasota, he shall
be entitled to a reimbursement for, not to exceod thirty (3D)
days I lodging for himsolfo.nd hiD family in a motel located
within tr.e ci.ty of S<:\raGotil. 'rho maxirr.um amount reimbursable for
relocation expenscs, pursuant to this SUbparagraph, shall not
exceed Three Thouoand ($3,000) Uollnrs.
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APR-06-'':l4 I.JF.D 10:52 lD:CTY OF 5ffiASOTA H. R. TEL NQ:':lS4 4131
"240 PeS
Sectio.!l.-1.Q.
AUTOMOBILE, CITY shall'provide EMPLOYEE with
an automobile the u~e of which ohall be restricted to business
~~~n~~ ~
section n. VACATTON AND SICK TJEAVE. As of March 1,' 1987
EMPLOYEE. shall be credited/ in advance/ with three woeks vacation
leave and nine days sick leave pertaining to his initial year of
employment.
~hereafter/ EMPLOYEE shall be accorded three weeks
vacation leave and shall be accorded sick le~ve, both at the same
rate as general employees of CITY.
section 12,
INSURAHCE,
CITY agrees to provide EMPLOYEE
with the same hcnlth/ dental and life insurance or other
insurance coverages as are provided general employees of the
CITY.
EMPLOYEE I S insurance coverages shall be effective as of
March 1/ 1987.
~?-c.tion 13,' DEFERRED COMPENSi\TION/PENSrot: PLAN.
a) CIT'i agrees to executo all necessary agreements to
provide
EMPLOYEE's .continued
participation
the
in
for
Int~rnational' city ~anagement Association Retiremcnt corporation
Retirement Plan. Annually, in addition to the base salary paid
EMPLOYEE, CITY agrees to pay tl':e sum of Five Thousand ($5/000)
Dollars into the aforementioned re::irement plan, on EMPLOYEE's
behalf. Payments to thc aforementioned retiroment plan ahall be
in installments at' each pay period of EMPLOYEE. Prior to mnkin9
the first payment"~ EMPLOYEE shall p::-ovide the Acting Finance
Director of CITY with such infonation' ~s the Finance Director
shall require so as to determine that the'subject payment is in
fact a' "deferred. compensation payment" under the terms of the
Internal Revenue Code. I~ the eV8nt that EMPLOYEE cea6e~ to be
an employee of CITY/ CITY shall transfer ownership of the
retirement plan, if roguircd/ to a succeeding employer.
h) EMPJ~YEE ohall not participate in any CITY pension plan,
Sect ion 14.
PROFE~LQNALDtVELOPM~NT.
CITY ucknowlodgon
that the continuing profClssion/\l' development of EMPLOYE1=: is u
matter .of importance to CITY.
CITY endorr.:ctl EMPLOY1':r.' E1
particip3tion in qroupn related to his profannion and the
4
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APR-D6-'94 WED 10:53 ID:CTY OF SARASOTA H.R. TEL ,NO:S54 4131
~240 P06
---
participation of EMPLOYEE in seminars and other programs related
~- ./".-- ~
to EMPLO~EEts profossional development.
Section U.
CITY shall not
NO REDUCTION OF BENEFITS,
reduce the salary or benefits of EMPLO~EE, except to the degree
of such n reduction acros's-the-board for general employees of
CITY.
s~ion 16. ~RAL PROVISlO~S.
a) Except as expressly modified by this Agreement, all
provisj,.ons of the Sarasota city Code, as amended, ordinances,
rules, regulations or policies of the CITY, otherwise applicable
to EMPLO~EE, shall be construed as being applicable to EMPLOYEE,
including regulations pertaining to benefits.
b) This Agreement may be amended only by'written instrument
executed with the same formalities as this Agreement.
IN WITNESS. WHEREOF' , the parties hereto have caused this
Agreement to be executed.
EXECUTED 'On behalf of the City of Sarasota, Florida this ~~
day of December, 1986.
EXECUTED by Qavid R. Sollenberger this 'bi/...
~lft(t\~) 1'7[;?
--geee1nbeJ:() 191t'B":
day of
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By: KERRY KI 'ClmER, MAYOR
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ATTEST: ,..,........:... ,
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ROBERt ,'A. McLE~LlillD I CITY AUDITOR
AND CLERK . . ,.' \0'.
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~VID R. SOL NBERGE~~
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Witnesses to execution by
David R. Sollenberger
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-- ~~--
lUCUl\RD J. TAYl,oR, CI'l'Y J('.l'TORUF.Y
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APR-06-'94 WED 10:53 ID:CTY OF SARASOTA H.R. TEL ~ID:954 4131
112.10 PO?
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~DMENT TO EMPr..o'iHENT l\GREElfllliT
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THIS AGREEMENT made and entered into at Sarasota, Florida by
and between the CITY Ol!' SARASOTA,
a Florida municipal
corporation, hereinafter referred te ac "CITY", and DAVID R.
SOLT.JWBERGER, hereinafter referred to as "EMPLOYEE".
WIT N E SSE T H i
WHEREAS, CITY and EMPLOYEE did enter into a' certain
Employment Aqreement, the samo havinq baen executed by EMPLOYEE
on January 5, 1987; and,
1
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WHEREAS, said Employment Agreement provided that EMPLOYEE
shall nQt participate in any City pension plan; and,
WHEREAS, at the request of EMPLOYEE the city,Commission has
reconsidered the prOhibition against EMPLOYEE partioipating in a
CITY pension plan; and,
WHEREAS, after consideration, the City Commission has
determined that it is in the best interests of the CITY that
EMPLOYEE participnte in the pension plan.
NOW, THEREFORE, in consideration of the foregoing, the
parties agreo as follows:
1) Section 13, Doferred Compensation/Pencion Plan, of that
certain Employment Agreement executed by CITY on December Jl,
1986 and executed by EMPLOYEE on January 5, 1987 is hereby
amended so as to provide that EMPLOYEE may partiCipate in any
CITY pension plan.
2) soction 13 b), of the aforementioned 'Employment
A9roement, as amended hereby, shall read as follows:
lib) EMPLOYEE may participate in any CITY pension plan. II
3) It is the intention of tho city commission that EMPLOYEE
havo not only the right to participate in any pension plan but
that, in addition, EMPLOYEE receive deferred compensation aD set
forth in Section 13 a) of the Employment Agreement.
4) This Agreoment~ without regard for the date of execution
by the partios, shall be deemed in full force and effect a9 of
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March 1, 1907.
III HI'I'NESS WHEREOF, the parties hereto have caused this
Agreement to be executed.
Executed on behalf of the CITY OF SARASOTA, FLORIDA thio ~~
day of April, 1987.
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. Af'R":eG-'94 ~eD 10154 ID:CTV OF SARASOTA H, R.TEL HJi954 4131
11240" poo '
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Executed by DAVID R. SOLLENDERG~R this ~ day of April,
1987.
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. Fredd Atkins, ayor
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wi~n~'~S) tii':exccution by
David' 'n'.'~'Sollenbergar
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Approved as to fOrlll and" ,.~..,,}:
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city Attorney ,.,.,'.."..
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APR-06-'94 WED 18:55 ID:CTY OF SARASOTA H. R. TEL NO: 954 .\131
$:t240 P09
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SECOND AMENDMENT TQ, EMPLOYMENT AGREEMENT
TI-IIS AGREEMENT made and entered into at Sarasota, Florida by and between
the CI'IY OF SARASQTA, a Florida municipal corporation, hereinafter referred to as
"CITY", and 'DA VID R. SOLLENBERGER, hereinafter referred to as "EMPLOYEE",
WIT' N B SSE T H :
WHEREAS, CITY .and EMPLOYEE did enter into a certain Employment
Agreement. tbe same having been executed by CITY on December 31, 1986 and by
EMPLOYEE on January 5. 1987; and
WHEREAS, said Employment Agreement was amended by an Amendment to
Employment Agreement, the same having been executed by CITY on April 30, 1987 and
by EMPLOYEE on 'April 29. 1987; and
WHEREAS, CITY agreed to pay the sum of Five Thousand Dollars ($5,000.00),
annually, into the International City Management Association Retirement Corporation
Retirement Plan as a "deferred compensation payment" on EMPLOYEE'S behalf; and
WHEREAS, aftex:. consideration, the City Commission has determined that it is in
the best interest of CITY that such payment be increased to Seven Thousand Five
undred Dollars ($7,500:00),
"
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\. Agreement, as amended, 511a11 now read as follows: "Annually, in addition to the base
)~alary paid EMPLOYEE, CITY a;ees to pay 'the sum of Seven TIlousand Five Hundred.
NOW, TIIEREFORE,
f~J10WS:
~ 1)
in consideration of the foregoing, the parties agree as
The second sentence of Section 13 a) of the aforementioned Employment
Dollars ($7,500.00) into the aforementioned retirement plan. on EMPLOYEE'S behalf,lI
2) This Second Amendment to Employment Agreement, without regard for the
date of execution by the parties, shan be deemed in full force 'and effect as of September
17, 1990.
IN WITNESS WHEREOF, the parties hereto have caused this Second
Amendment to Employment Agreement to be exec\1tcd.
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. Executed on behalf of the CITY OF SARASOTA, FLORIDA this ,'3bd day of
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APR-06-'94 ~ED 15:06 10:
TEL toO:
11046 P02
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EMPLOYMENT CONTRACT
THIS 15 AN EMPLOYM6NT CONTRACT (the "Contract"), entered
. ' woen: The City of Port Lauderdalo,
Florlda, a Florida aunicipal corporation referred to as the
"Employer", dod - _ . -. ., an'individual referred to as
the "Employee", V~~ '
Employer deslres to retain the sorvlces of Employee as Clty
r-hnclger, for the City of Fort Lauderdale, Florida (the "City").
Employer is 6~poworcd to execute this Contract as provldod by
Section 4.05 of the Charter of tho Clty. '
By Resolution No. 90.80, the City Commission of the City of
Fort Lauderdale. Florida, authorized the execution of this Employ.
me n t Con t ra ct.
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It is the desire of E~ployor to provido certain benefits.
establish certain conditions of employment nnd to prescribe working
conditions of the Employoo.
It is the fllt'thor desire of the Employer to securo ~nd,
retain the services of Empioyee upon such terms Bnd conditions BS
will promote his contlnuo~s productivity and efficiency. provido hi~
with reasonable employnent and financial security. and to provide a
just means for terminating the services of Employee. .
The Employee desires employment as City Manager With the
City and in consideration of the mutual covenants contained in this
Contract Jnd othor good and valua.ble conslderation, the adequClcy und
r~ceipt of whlch arc acknowledged, the parties agree as foilows:
1. RECITALS. The foregoing recitals afe true, correct and
incorporated lnto thli Employment Contract.
2. DUTIES. Employer agrees to employ Employee as City Managor
oE the City or Fort Lauderdale, Plorida, such employment to begin on
June 19, 1990, to perform the functions and duties as sot forth in
ttle City's Charter, ordinances, regulations, rules, policies Bnd
standards, and to perform other as,ociated and legally roquired
dutles and function, as Bmployer shall diroct and from time' to time
assign to Employee. E~ployee agreos to porfor~ all such functions
anJ duties faithfully, competently. professionally and promptly to
the best of Employoel~ abllity.
~
I
3. TERM.
(A) Nothing in this Contract shall prevent, limit or
otherwise interfere with the right of Employer to torminate the
services of Employee at any time, subject only to the provISions set
forth in Paragrllph 5 of this Contract.
(B) Nothing in this Contract shail prevent, limit or
otnerwiso interfere with tho right of the Employee to resign at allY
time from emploYNont with Employor, subject only to the provisions
set forth in p,rlliraph 5, _subparagraph ce). of thi"..-GorrtrlSct.
(C) Eltprossly subject to the proviSlons for termination
and resign~tion. rospccti~clYI Empluyeo agroes to remain in the
exclu$ive employ of Employer until June 18. 199~, which t~rm of
employment is three (3) yoars from the effective date of this Con.
tract. Employee agrees neither to accept other employm~nt nor to
become employod by ariy other employer untLL such termination dat~,
unless sl.Ich terlUinot1on date is altered or affected as provided ln
t II i:; Co n t ril ct.
The lcrm "elllploymenttl shall not be construed to 1n-
clu~e occasional toachlni, consulting, writlng or ~11itary reserve
service performed during E~ployoe's time off from working duties and
1I0\..l1'5.
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-- --- APR-06-'94 WED 15:07 10:
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11046 P03
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4. SUSPENSION.
Employer mDY suspend the Emldoyl.'o for just Clluse with or
without fuLl pay and benefits at any time during the term oC this
~''- .~ -=-- ~
5. TERMl~ATION OR RESIGNATION.
(A) This Contract may be tenlnated by the City upon
t~elve (12~ months ~ritt~n notice to Employee, which said notice
shall speclfy the effective date of terminttlon whIch shall be not
less than twelve (12) months from the date said written notice is
given. DurloS said twelve (12) month period, the City may reassign
Employee to other duties or may utilize Employee as a consultant.
However, if at any time during said twelve (12) month period,
Employee should become employed in a capacity or, at a salary,
simil;ir to hi:) cllIploYlUent pursuant to his Contract on a full~tlme
bJsis then, in that event, upon the beginnlng of such new employment
compensation made pursuant to the Contract shall terminate.
Further, in the event Employee is termlntl ted b'cctluse of conviction
(despite whether adjudication Is withheld) of any illegal act
involving personal gain or act of moral turpitude then, in that
event, Employer shall be under no obligation to pay the compensation
provided for in this Contract.
B. Employee may be .removed or discharged only by duly
adopted resolution of the City Commission, subject to the termination
rcqul remcnts of his Contract, and if removcd or discharged the Em-
ployee sh-lll vacate the office upon adoption of the resolution, but
the rights of the r./llployer ond the duties imposed upon the Ci ty
towards him under thls Contract shalL remain in full forte and
effect until the cltpiratillll of the pedod set forth herein for the
termination of this Contract. In thu ovent of his removal or dis~
charge. Employee shall have 1\0 claim against the City except for the
enforcement of its duties under this Contract. Bmployee e){pressly
waives his right to have served upon him a written statement of
specific reasons for his removal or discharge and his right to a
p~blic hearing before the City Commission and a waiver of his right
to rein9tatoment and his right to sue tne City or the City Com-
mission, except his right to enforce this Contract. Nothing con-
tained hftreln shall ~ffect the fact that the Employee is subject to
the control of the City Commission and serves at its pleasure, and
Employee may be removed with or without cause at anytime, however,
with or without cause, his contractual rights hereunder shall sub-
sist for the period horeinabove sot forth required for such 'notice.
(e) In the event Employee Intends to voluntarily resign
employment with Employer before the natural expiration of the term
of employment, then Employee shall give Employer sl~ (6) months
written notice in advance. Said notice shall be directed to the
Mayor or the City Attorney.
6. SALARY.
Employer agrees to pay Employee, for cmployment services
described in and rendered pursuant lct this Contract, an annual
salary of $l04,888.()O and Employee shall be in the unclassified
service of the Employer. Employee agrees to accept such salary for
his services and agrees that it shall be payable in bi-weekly
installments at the salOl) time:) us other employees of Eluployer are
paid,
In addition. Employer <lgrecs to increase such base sulary,
other bun6fits or both, of Hmploy~c In such amounts and to such
I;lx.tent liS thu lllllployer may determine that it 1s desirable to do so
on the b:l91s of dn annual salary review of the Employee, or on the
basis of general 9810ry increases given to other management employ-
nes, I)\' both.
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7. HOUSING ALLOWANCE.
Emp~eceive a hOllslng allowance of $1,500.00 per
month, payable on the first of each month. commencing with the ef-
fective ~ate of emp~oyment and continulng,as 3 rental housing allow-
ance until the earlIer of (a) the expiratIon of six (6) months or
(I>) closing upon the purchase by the Employee of a resldcrlce in the
City or (c) closing on the sale of the Employee's home in Portsmouth
Virginia. The Employee shall receive during the remaining term of '
t~is Contract, upol) the closing by him on the purchase of a residence
WIth cl purchaso pnce of at least $275,000.00 in the City. a hOUSing
JlloWdncc ~s ~ homo pl1:chase allowance the sum of $1,000.00 per
month, begInnlng the first day of the month following closing upon a
residence in the City and continuing unti 1 the earlier of (a) the
effective date of terminltion o( the Employee's employment or (b)
resale and closing thereon of said residence to Il third party or (c)
ptlyment in full purchase money mortgage 10dn secured by said resi-
dence (~hich said purchase money mortgage loan shall not have an
amortization or pay-out oC more than thirt)' (30) years). 5ai<..l
housing allowance shall be reduced by an amount equal to twenty-five
OS) percent of all increases in cOlnpcnsation paid to Employee
pursuant to this Contract.
8. MOVING EXPENSES.
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Employee shaLl be promptly reimbursed for the cost of movlng
his household goods and other personal properly from Portsmouth,
Virginia to the City, including the cost charged by tho mover for
packing, moving and iJnpacking, and any insurance and reasonable
storage cost ordinary, necessary and incident thereto provided the
period of storage cost shall not e~ceed thirty (~O) days. Said pay-
ment shall be made upon reasonable documentation of such expanses to
the City. .
Employee shall be promptly reimbursed by the City for all
usu31 and customary costs associated with the sale of his residonce
in Portsmouth, Vlrigi'nia, including real estate brokerago com-
missions, attornoy'l fees, and other closing costs as shown by the
settlement statement' thereon, but same shall not exceed tcn (10)
p~rcent of the g1"OSS selling price. Employee shall also be promptly
reimbursed for the usual and customary cost associated with the pur-
chase of a home in the City, including attorney's fees, loa'n
origination, discount fees or points, title insur,,-nce, surveys,
recording costs as sho~n by the settlement stutement.
Employee shall be reimbursed Eor the cost of up to four (4)
round-trip airline tickcts from Norfolk, Viriginia to Fort Lauder-
dale, Florida anl1 back Lncidellt to his search Eor housing in thc
City dnd incident to his sale of his residence in Portsmouth,
Virginia. Said pnymont shall bo made upon reasonable documentation
of such expenses to tho City.
9. HOURS OF WORK.
The defined work week for the Employee shall be a minimum
of forty (40) hours. However. it.ls recognized and expected that,
on occasion, the Employee llIust devote time outside the normal office
hours to bU5iness of the Employer.
10. AUTOMOBILB.
Employee's' duties require that Employee shall haye the
eKcluSiVQ dnd unrestrlcted use at all times during c~ployment with
Employer of an automoblle. Employee will receive payment of a car
allowdnce at the rate nnd amount establlshed by City. Employee
shall be responsible for paying the prclnil.1ms for liability. property
c.1am,lgc and comprehensIve insurance and the expenses of operation,
mainlenance, repair ,lod regultlr replacement of Employet~ls personal
automobile. The Employor may assigl\ a City vehlcl!} in lieu of a car
,1l10wance, which assignment wouLd, in such C,l~~, be governed by
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----;rppliohle City 1310/5 and policies. to the samo extent 3S applied to
tile higllest level mcln~gclllent employees of Employer.
l1. VACATION, SICK AND MILITARY LEAVE.
(A) Employee shall accruo, and have credited to Employee's
personal account, vacation, legal and personal hoLidays, longevity
benefits and sick leave at the same rate and subject to tho same
conditions as the highest level management category employees of
Employer.
(6) Employee shall be entitled to military reserVe leave
time pursuant to State law and City Law, rules, policy and standards.
12. DISABILITY AND HEALTH INSURANCE; PIIYSICAL EXAMINATIONS.
(A) Employer agrees to put into force and to mako r{)quirod
premium payments for Employee for insurance policies for accLdent,
sickness, disabi lity income benefits, major medical and dependent's
coverage group insurance covoring Employee and Employee's dependents,
to the same extent and to afford the same coveragos and benefits as
the highest level management employees of the City.
(8) Employee shall be afforded all benefits associated
with physical examinations and the City Wellness Incentive Progr~m
to the saine extent as are provided to tlte high~st level management
e;np I oyees of the City.
13. RETIREMENT.
Employer agrees to provide Employee the abillry to partici-
pJte in a City approved deferred compensation plan. If Employee
elects to participate in a deEerred compensation plan, Employee
acknowledges and agrees that the City contribution shall not exceed
the annua 1 m.sdmum alllount which would otherwise be payable as the
City contribution to the retirement plan. The election by Employee
to enroll and participate in either plan is subject to all City and
federal laws and pOlicies governing enrollment and participation, as
such laws and poll.cies are appllcable to tho highest level manage-
ment employees of Ci~y. If a deferred compensatiori plan is selected,
Employer agrees to pro~ido Employee an Insurance polir.y for dis-
~bility income benefits (to the same extent and with the same cover-
ages and benefits as afforded highest level management cmplbyees of
the City.) Furthor, if a doferred compensation plan is selected,
Employer agrees to transfor l)wnership of such plan to a succeeding
employer of Employee upon Employee's termination or resignation.
Employer agrees to execute all necessary documents to allow for
Employee's enrollment and participation in the plan selected.
Enrollment by Employee in the City's deferred compensation
plan, identified above, shall not preclude the Employee from parti-
cipating in other doferred compensation or pension plans subject to
ail applicable laws, rules and regulations.
In addition to participation in said deferred compensation
plan, the City shaLL provLde Employee with an annua~ pension benefit
in the .mo~nt of $22.519.00, which ~mount shall be lncreased from
tilDe to time by the sarno percentage as the Eloployee's salary is
increased.
14. DUES AND SUBSCRIPTIONS.
Employer agrees to budget and to pay for rOrlSoflablo profes-
sional dues dnd subscriptions of Employeo necessary for, Employc~'s
pHticipation in national and state associations and organizations
that the Employer lIgrces are necessary and c1osirablo for botll em-
ployee's continued 'profussioll3l participatLon, growth and udvancc-
rncnt and for tho good ot tho Employer.
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1 S. PROFESS IONAL DEVELOPMENT.
(A) Employer agrees to pay for the travel and subsistence
exp~nsas of Employee for conferences, short courses, Institutes and
SUln\n'}rs that the Employer agrees are necessary for both Employee's
professional development and for the good of the Employer.
(0) The foregoing expenses shall be paid as prescribed by
City law, rules, regulations, policy and standards, and will be
afforded to Employee to the same extent as slJch expenses are paid
for the highest level management employees of the City.
16. 80NDING.
El1lployer shall be~r the full cost of any fidelity or other
bonds requirod of the Employee ~nder any law or ordinance.
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17. OTHER BENEFITS. TERt>IS AND CONDITIONS OF EMPLOYMENT.
(1\) Employer. subject to the requirements of the City's
Charter and ordinances. shall fix any such other terms and conditions
of employment as El1lployer may dotermine to be desirable or necessary
from time to time, relating to the performance of Employee, provided
such terms and conditions arc not inconsistent with or in conflict
with the provisions of this Contract, the City Charter or any other
law.
(B) All provisions of the City Charter, City Code of Ordi-
nances and regulations and rules of the Employcr relating to vacation
loll sick leave, holidays, longevity pay, severance pay and other
fringe benefits and working conditions. as they now exist or
sabsequently may be amended, shall also apply to Employee as they
would to the highest level management employees of Employor, in
addition to the benefits onumerated specificaily for the benefit of
Employee as provided in this Contract.
(C) As set forth above, Employee shall be entitled to
receive the same vacation and sick. leave benefits as arc accorded to
the highest level managoment employees of City, including provisions
go~erning accrual and payment therefor on termination of employment
for any re i! son.
(D) Employee shail not be prohibited from making invest-
ments so long as same arc not prohibited by law as a result oe con-
flict of interest or otherwise.
18. NO REDUCTION OF BENEFITS.
EmpLoyer shall not at any time during the term of this
Contract reduce the salary, compensation or other financial benefits
of Employee, oxcept in the event that Employer, at any time during
the term of this Contract, determines that the City is experiencing
or may clCpcrience financial difficulties, such that the salaries,
other financial benefits or both of upper management level employees
are being reduced, then Employoe's salary, other financial benefits,
or both may also be reduced. so long as all such reductions for such
employees, as a group, are made to the same degree. "Upper manage-
ment lOVQl employeos" means those persons working for the Clty, who
occupy positions designated as Management Category I or II.
i9. NOTICES.
Notice purslJant to this Contract may be given hy'maiL, by
deposit in the custody of the Unlteli States Post.Jl Scrvico. postage
prepaid, addressed as Follows:
( 1) EMPLOYER:
City Commission
City of Port Laudurdale
100 North Andrews Avonu~
Fort LauderJaLe, FlorLda 33301
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(2) E~IPLOYEE:
4 a ."
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Alternatively or additionally, any notice required pursuant to this
Contract may be personally served. Notice shall be deemed given and
effective as of the dato and time of personal service, or if mailed,
effective .is of tho date of deposit of such writton notico in the
course of transmission In the United States Postal Service,
20. GENERAL PROVISIONS,
(A) Tho provisions of this Contract constitute the entire
agreement between the parties. No ropresenta tion or understanding,
whether comlQunicated orally or in k'riting, is or shall be effective
~nless contdinod in this Contract.
(8) This Contract shall be binding upon and inure to the
benefit of the heirs at law, executor, or pers.onai reprcscntclt\vn of
Employee (pursuant to Florida law),
(C) IE any provision, or any portion ot a provision con-
tJincJ in this Contract is held unconstllutional, invalid or un-
enforceablo, by a court of competent jurisdiction. the remainder of
this Contract, or such portion oE it, shall be deemed severable,
sh,dl not be affected and shall r6IAa1n in full forco and effect,
(D) No alteration, modification or amend~ent of this Con-
trJct shail bc effective unless contained in a writing, executcd
between the parties in a document of equnl ~ignlty wlth this Can-
t "JC t.
(E) The Iimplo)'ce waivos the privtlegc of venue and agrees
that any lltiaatlon invoLving this Contract shall tak.a placo 1n the
approprll1tc State court, in and for Broward County, Florida, or if
1n a federal court, tho appropriato court for the Southern District
of Florida.
(F) This Contract shall be construed and administored in
accordance with Florida and any other applicable law.
IN WITNESS OF THE FOREGOING, the parties have set thei r
hands and seals the day and year first written above,
WITNESSES:
EMPLOYER
ity C erlc.
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EMFLQ'tHE
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04/11/94
10:07
'6258 3113
RISK MANAGEMENT
!4J 002
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EMPLOYMENT AGREEMENT
THIS AGREEMENT made and entered into this
day of
,19__, by and between the City of Daytona
Beach, Florida a municipal corportion, hereinafter called the
QCity," as party of the first part; and Howard D. Tipton,
hereinafter called "Employee," as party of the second part,
both of whom understand as follows:
WHEREAS, Howard D. Tipton has been employed by the City
~~ of Daytona Beach as City Manager since October 1, 1978 as
t;."
.'''',i.:~,:",~<
.~. provided by Section 36 of the City Charter; and
WHEREAS, the City desires to continue to employ the
services of said Howard D. Tipton as City Manager; and
WHEREAS, it is the desire of the City Commission to
both clarify and enumerate certain benefits and conditions of
employment of said Employee, so as to avoid any rnisunder-
standing between the parties; and
WHEREAS, it is the desire of the City Commission to
,:'~ "
provide a just means for the termination of the employee's
services should the City desire to terminate his e~ploYi and
f{O"
'~HEREAS, Employee des i res to con t inue employmen t as
City Manager of said City;
NOW, THEREFORE, in consideration of the mutual
covenants herein contained, the parties hereto agree as
follows:
04/11/94
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ti'258 3113
RISK MANAGEMENT
I4J 003
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Employment 1\9 reer.lent
page Two
Section 2. Term
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~. Nothing in this agreement shall prevent, limit or
otherwise interfere with the right of the City Commission to
terminate the services of Employee at any time, subject only
to the provisions set forth in this Agreement.
B. Nothing in this agreement shall prevent, limit or
otherwise interfere with the right of the ~ployee to resign
at any time from his position with the City, subject only to
.the provisions set forth in this Agreement.
Section 3. Termination and S~verance pay
A. In the event Employee is terminated by the City
.
Commission during such time that Employee is willing and able
to perform the duties of City Manager, then in that event the
City agrees to pay Employee a lump sum cash payment equal to
six months salary based on salary at the time of termination:
provided, however, that in the event Employee is terminated
because of his conviction of any illegal act involving
personal gain to him by use of his official position, then,
in that event, City shall have no obligation to pay the
severance sum designated. Employee shall have the option to
severance pay in periodic payments over a period not to
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B.
In the event toe City at any time during the
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employment of said employee reduces the salary or other
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-f~ benefits of Employee in greater percentage than an
applicable across-the-boar.d reduction for all city employees,
or in the event the City refuses, following written notice,
to comply with any other provision benefiting Employee
..'
herein, or the Employee resigns following a suggestion,
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whether formal or informal, by the City Commission that he
resign, then in that event, Employee may at his option
consider himself "terminated" under this paragraph on the
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Employment Agreement
Page Three
c. In the event Employee voluntarily resigns his
position with the City, then the Employee shall 9ive the City
two (2) months written notice prior to the effective date of
his resignation.
Section 4. Salar~
City agrees to pay Employee for his services rendered
pursuant hereto a base salary of
per month,
effective on the date of execution of this agreement.
In addition~ City agrees to increase'said base salary
and/or other benefits of Employee in such amounts and to such
an extent that the City Commission may determine that it is
desirable to do $0 on the basis of an annual salary and
benefits review of Employee. In the event of an increase of
salary or benefits under this paragraph by the City Com-
mission, this agreement shall be deemed amended to reflect
the increased salary and/or benefits.
Section 5. Liability Insurance
The City agrees that Employee shall be a named insured
in the City's general liability insurance program.
Section 6. Automobile
Employee shall have the exclusive and unrestricted use,
at all times during his employment with the City, of an auto-
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:.)~~;;" ,:.:;;Employee' 5 time off so long as such activity is not in con-
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Employment Agreement
Page Four
Section B. Dues and Subscriptions
The City agrees to budget and to pay the professional
dues and subscriptions of Employee necessary for his
continuation and full participation in national, state and
local associations necessary and desirable for his continued
professional participation, growth, and advancement and for
the good of the City.
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'~'i>'~c:;: Sect ion 9. Professional Development
A. City hereby agrees to budget and to pay reasonable
travel and related expenses of Employee for professional and
official travel, meetings, and occasions adequate to continue
the professional development of Employee and to adequately
pursue necessary official and other functions for City,
including, but not limited to, the annual meetings of state
and national City Management Associations and Leagues of
Cities, and such other national, regional, state and local
government groups or committees thereof on which Employee
serves as a member.
B. City also agrees to budget unO pay for reasonable
travel and related expenses of Employee for short courses,
institutes and seminars that are necessary for his
professional development and for the good of the City.
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Employee Agreement
pag e Five .
Section 11. Retirement Corporation
City agrees to contribute to the lCMA Retirement
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Corporation for the Employee in the amount of $400 per month
as deferred compensation. At the discretion of Employee,
said contribution may be received as base salary instead of
deferred compensation upon written notice to the City
Commission.
Section 12. Other Terms and Conditions of.Employment
A. The City Commission shall fix any such other terms
and conditions of employment as it may determine from time to
time, relating to the performance of Employee, provided such
terms and conditions are not inconsistent with or in conflict
with the provisions of this a9reement, the City Charter, or
any other law.
B. All provisions of the City Charter and Code, and
regulations and rules of the City relating to vacation and
sick leave, state retirement and pension system
contributions, holidays and other fringe benefits and working
conditions as they now exist 0r hereafter may be ~mended,
also shall apply to employee as they would to any other
employee of the City. The benefits provided by this
Agreement shall be in addition to the benefits provided to
emolovees in oeneral.
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04.-'11/94 10: 11
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RISK MANAGEMENT
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Employment Agreement
Page Six
D. If any provision or any portion thereof, contained
in this agreement is held to be unconstitutional, invalid or
unenforceable, the remainder. of this agreement or portion
thereof, shall be deemed severable, shall not be affected,
and shall remain in full force and effect.
E. In the event of a conflict between this Agreement
and any other provisions of the Charter, City Code,
IN WITNESS WHEREOF, the City of Daytona Beach has
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Ordinances, Resolutions, or Policies of the city, written Or
unwritten, the provisions of this Agreement shall control.
caused this Agreement to be signed and executed in its behalf
by its Mayor and duly attested by the City Cle~k, and the
Employee has signed and executed this agreement, both in
duplicate, this date.
Mayor
Attest:
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