04/18/1994
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ACTION AGENDA - CLEARWATER CITY COMMISSION MEETING - April 18, 1994 - 9:00 A.M,
Welcome. We are glad to have you join us, If you wish to speak please wait to be recognized, then
state your name and address. Persons speaking before the City Commission shall be limited to 3
minutes. No person shall speak more than once on the same subject unless granted permission by
the City Commission, ANY PERSON WITH A DISABILITY REQUIRING REASONABLE
ACCOMMODATION iN ORDER TO PARTICIPATE IN THIS MEETING, SHOULD CALL 813/462-6684.
1, Service Awards 1. 6 awards presented,
2. Approval of Minutes - Special Meetings of 2. 1/24/94, 3/7/94 & 2/28/94 approved as
1/24/94 & 3/7/94 and Regular Meetings of submitted, 4/4/94 continued.
2/28/94 & 4/4/94 All meetings to begin with Pledge of
Allegiance & Invocation,
PRESENTATIONS
3. PACT Annual Report
4. Library Board Annual Report
5. Clearwater Beach Association Report re
Pier 60 Business Recommendations
Proclamation: National Volunteer Week -
4/17-23/94,
3. Report given.
4, Report given,
5, Report given. Staff directed to come back
with this & other alternatives.
6.
Citizens to be heard re items not on the Agenda
Anne Garris complemented staff on the reopening of Pier 60 celebration.
CITY MANAGER REPORTS
CONSENT AGENDA (Items #7-30) - Approved as submitted less items 7, 9, 11, 12, 13, 16 & 27.
The following items require no formal public hearing and are subject to being approved in a single
motion. However, any City Commissioner or the City Manager may remove an item from the Consent
Agenda to allow discussion and voting on the item individually,
7. Purchase of television equipment for
Community Outreach Start-Up from
Professional Communications Systems,
Tampa, FL, for $138,517; Video
Production Systems, Tampa, FL, for
$123,386,64; Blumberg Communications,
Tampa, FL, for $48,847,50; and p, 0,
White, Consultant, Clearwater, FL, for
$38,101,56 for a total of $348,852,70;
financing to be provided under city's
master lease-purchase agreement with
Security Capital Corp. (AS)
7, Approved. Notify Vision Cable Clearwater
wants its own channel within 6 months.
4/18/94
1
8. Purchase of equipment & cabling for
connection to Ross Financial System
(multitech statistical multiplexerR) from
Robec, Inc., Lake Mary, FL (wholesaler)
through their distributor, Florida Supplies
and Solutions of Clearwater, for $22,980
(AS)
9, Amendment to contract with CNHS re
CDBG FY93-94 (ED)
10. Amendment to contract with Community
Services Foundation re CDBG FY93-94 (ED)
11. Memorandum of Understanding between
Economic Development Department and
Police Department re CDBG FY93-94 funds
for the Homeless Drop-In Center (ED)
1 2. Contract to retain Environmental Consulting
& Technology Inc., Tampa, FL, to serve as
consultant in matters related to the DEP's
investigation of the former Clearwater
Manufactured Gas Plant site, at an est.
$122,334.50 (GAS)
13. Contract for labor to replace gas mains and
service lines to Visk Construction, Inc.,
Riverview, FL, at an est. $123,810 (GAS)
1 4. Purchase of one 1994 Ford F-350 Crew
Cab 1-ton pickup from Prestige Ford,
Eustis, FL, for $18,070 (GS)
1 5. Contract to separate the marina diesel fuel
tanks to Adams Tank & Lift for $17,225;
approve transfer of $17,225 from
unappropriated retained earnings of the
marina fund into Marina Fuel Tanks CIP
315-93488 (MR)
16. Approve architectural firm ranking order of:
1 ) Bitterli and Associates Architects, 2)
Fleischman Garcia, and 3) Mudano
Associates Architects, Inc,/Williams
Architects Chartered for the Countryside
Recreation Center building; authorize staff
to negotiate a contract in order of ranking
(PR)
17. Utility Easement from Department of the
Army for relocation of existing utilities
crossing Clearwater Pass (PW)
18. Water Main Replacement Contract - Phases
11 & 12 to Suncoast Excavating, Inc"
Ozona, FL, for $1,984,525 (PW)
4/18/94
9. Approved.
11 . Approved.
1 2. Approved.
13. Approved.
16. Approved ranking, staff to review change in
law I if can, get bids from all 3, verify what
Commission approved for Center.
2
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19. Purchase of 110 parking meters for Sand
Key Parking Lot Expansion from P.O.M.,
Inc., Russellville, AR, for $16,573.70 (PW)
20. Purchase seven additional remote telemetry
units, fiber optic conversions & spare parts
from Data Flow Systems, Inc., Melbourne,
FL, for $77,651 (PW)
21. Purchase of quicklime from Dravo Lime
Co., Saginaw, AL, for the period 4/22/94-
4/21/96, at an est. $185,616 (PW)
22. 1994 Subdrain Contract to Suncoast
Excavating, Inc., Ozona, FL, for $234,520
(PW)
23. Lease of Pinellas County School Board
property on Holt Avenue (portion of Curtis
Fundamental/Clearwater Comprehensive
School Complex) for the period 5/1/94-
4/30/95 and sub-lease thereof to Religious
Community Services, Inc. (RCS) subject to
approval by the School Board of primary
lease with City (PW)
24. Amendment to License Agreement with
GTE Mobilnet to allow additional antennas
to be installed on the elevated water tank
at DelOra Park and for an increase in the
annual rental fees (PW)
25. Approval of C.O.#4 to Northeast
Wastewater Residuals Handling Facility
contract with Walbridge Contracting, Inc.,
Tampa, FL, reducing present retainage from
the original 10% to 5 % (PW)
26. No item.
27. Lease Agreement with Key Investment
Holding Corp, wherein they, in change for
$2,000 per month, receive the use of
vacant city owned property located at
1551 Gulf Blvd. on Sand Key for a
maximum period of 20 months and under
prescribed conditions of use (CM)
28. Sanitary sewer lien agreement - 1842
Diane Drive (Graham) (CA)
29. Sanitary sewer lien agreement - 3136 San
Mateo Street (Herndon) (CA)
30. Sanitary sewer lien agreement - 608
Madera Avenue (Schmidt) (CA)
27. Approved with amendment addressing if
need the land for beach renourishment.
4/18/94
3
OTHER ITEMS ON CITY MANAGER REPORT
31. Holiday on the Islands Christmas Lighting
Festival - Request for $ 3,000
32. CDBG policy recommendations; authorize
publication of Notice of Funding Availability
for the CDBG program for FY94-95 (ED)
33. Appointment of Vice-Mayor (eLK)
34. Appointment of Commission representation
on regional and misc. boards (eLK)
35. Other Pending Matters
a) (Cont. from 4/4/941 Three year lease
agreement with Head Start Child
Development and Family Services, Inc., for
city owned property, commonly known as
701 N. Missouri Ave., in Blks B & C of
New Country Club Addition, for $1 (PW)
b) Discussion re responses for Interim City
Attorney
31, Approved,
32, Approved recommendations 1-5, 6 to come
back with information on true cost of
administration,
33, Appointed Commissioner Thomas.
34, Appointed per item except Berfield replaces
Garvey on DDB. (Fitzgerald serving on
TBRPC, alternate to Mayor's Council of
Pinellas County & Suncoast League of
Municipalities BOD; Deegan serving on St.
Pete/Clwr Economic Development Council,
ex-officio on DDB, Chi Chi Rodriguez Youth
Foundation Trustees & PSA; Thomas
serving on PST A & MPO; Berfield serving on
PACT BOD, Jolley Trolley BOD, PPC & now
ex-officio on DDB; and Garvey serving on
Florida League of Cities BOD, EMS &
Mayor's Council of Pinellas County)
35. a) Approved.
bl Appointed Alan Zimmet subject to
negotiation.
CITY ATTORNEY REPORTS
36. Other City Attorney Items
a) No item.
b) Direction whether to appeal Hearing
Officer decision in Charles W. and Brenda
N. Walters v, City
37. City Manager Verbal Reports
4/18/94
36, al No item,
ITEM: Authorized salary adjustment
equivalent to SAMP raise for Assistant City
Attorneys based on evaluation, retroactive
to 10/1/93,
bl No appeal. Application to be refiled as
soon as code allows.
37, Staff to review request to sponsor bonds
for Sunshine Manor, Recommendation to
Commission within 60 days,
4
Deputy City Manager reported plans
submitted for Ice House not sufficient for
plan review.
Canceled 4/25 elP meeting, rescheduled for
after 4/27 sign variance meeting.
38. Commission Discussion Items
a) Definition of Environmentally Sensitive
Land
b) September ballot question
38. a) No definition to be adopted.
39.
Other Commission Action
b) One question, whether build Clearwater
Municipal Service building of up to 75,000
square feet at a cost of X .
c) Approved proposal by Clerk.
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c) Swearing-in procedures
39.
Deeqan requested cleaning or replacing
chamber drapes and amendments to Library
long range plan be placed on Commission
tracking. list.
4:55 p.m.
40.
Adjournment
40.
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Item # ]j
Meeting Date6:pri1 1 0, 1994
& April 21, 1994
CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
.'
Subject:
SERVICE A WARDS
Recommendation/Motion:
-
The following employees be presented with service awards for their length of service in the
employment of the City of Clearwater.
o and that the appropriate officials be authorized to execute same,
BACKGROUND:
5 Years:
Ralph Hodge, Jr.
Linda J. Stverak
Rhett Morgan
James A, Houck
Laura M, Mowry
David D, Dornbusch
-
Library
Police
Police
Police
Parks & Recreation
Public Works/Solid Waste
10 Years.;..
Lawrence G. Gallop
Dane K, Whi tt
Eleanor R. Breland
Public Works/Engineering
Gas System
Human Relations
15 Years:
Gary M. Costa
Gregory R. Olson
Lois K. Maroon
Richard L. Helphinstine
Fi re
Public Works/WPC
Library
General Services/Fleet Maintenance
20 Yea r s :
Eugene T. Cavaliere
Michael J. Egger
Dennis L. Angelo
Herman A, Pittman
Jimmie L. Lynn
Police
Po Ii ce
Police
Fi re
Parks & Recreation
25 Yea r s :
Cecil E. Stinson
Fi re
Reviewed by:
Originating Dept:
Human Resources
Costs:
Commission Action:
Total
User Dept.:
Current FY
o Approved
o Approved w/conditions
o Denied
o Continued to:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
Advertised:
Date:
Paper:
o Not required
Affected parties
o Notified
o Not required
Funding Source:
o Capt, Imp,
D Operating
D Other
Attachments:
Submitted by:
Appropriation Code:
o None
TO: Mayor Rita Garvey
FROM: Betty J. Blunt, Confidential Clerk Receptionist
COPIES: City Commissioners, Betty Deptula, Cyndie Goudeau
SUBJECT: Presentations at the April 18) 1994 City Commission Meeting
DATE: April 18, 1994
The following presentations will be made at the April 18, 1994 City Commission meeting.
5 years
Laura Mowry, Parks and Recreation (letter of appreciation and pin with city seal)
15 years
Gregory Olson, Public Works/Water Pollution Control (letter of appreciation and plaque)
Lois Moroon, Library (letter of appreciation and plaque)
Richard Helphinstine, General Services/Fleet Maintenance (letter of appreciation and
plaque)
20 years
Michael Egger, Police Department (letter of appreciation and watch)
25 years
Cecil Stinson, Fire Department (let.ter of appreciation, day off with pay and dinner ,
certificate)
PROCLAMATION
National Volunteer Week - Dianna King, Executive Director, Family Resources, Inc.
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LIBRARY BOARD RECOMMENDATIONS
1993-94
"1lr~ /q 'f
Date Recommendation Action taken
2/19/93 Present proposed gifts On agenda tracking
ordinance to City Commission
2/19/93 Keep parking meters as they No action needed.
are at the Main Library.
2/19/93 Any money received from the Commission concurred on
sale of the Flagg doll 6/3/93. Still waiting for
collection be used to purchase Purchasing to advertise and
children's books and sell the doll collection.
materials. Remaining items be Foundation sold other
given to the Foundation's items at the Cognoscenti
Cognoscenti auction. auction in November.
4/16/93 Join the Pinellas Public Commission voted to join
Library Cooperative. the Co-op. 1/20/94
1/21/94 Future advertisements on the Recommendation accepted
covers of magazines donated on 2/14/94.
to the library will read
"Compliments of..."
1/21/94 Lift the limit of 25 items on a Rescinded at board's
library card. request on 2/28/94.
2/18/94 Revise meeting room policy so To be presented to City
that only Clearwater residents Manager wi th other
who have co-op library cards policies which need to be
will be permitted to reserve changed wi th co-op
the meeting rooms after membership.
Oct. 1, 1994.
3/18/94 Revise Resolution 94-3 to be Submitted to Commission
in line with co-op policy for for revision before
non-resident fees. O(:tober 1, 1994.
3/18/94 Revise circulation policies to To be presented to City
be in line with co-op policies, Manager for adoption
before October 1, 1994.
"', ",' .,,,.:- ~ ... ~ .. -..~. .,.'; h ::. I': '" ...., ~." .,... \'\' ~~-. '.~' '""';"., "~..:. " I \ '; "', ) '...'
Dr. David C. Berry
3475 Northridge Dr.
Clearwater, FL 34621
786-8231 11/30/94
Trudi Bils
904 Wellington Dr.
Clearwater, FL 34624
461-6041(h) 10/3~/96
442-9431(w)
Estelle Dunn
1881 N. Hercules Ave., #1302
Clearwater, FL 34625
446-7239 12/31/95
Brenda Hunter ,2872 Lemonwood Street 797-8280(h) 10/31/95
Clearwater, FL 34619 441-2281 (~)
Thalia D. Kelsey 2256 Harn Blvd. 536-8426 1/311"*-
Clearwater, FL 3462/4 ~~
Joanne Laurenti 2165 Academy Drive 441-9335 2/28/#
Clearwater, FL 34624 qg
Pamela LeClair 309 N. Mars Ave. 441-8637(h) 10/31/96
Clearwater, FL 34615 446-3151(w)
Katherine W. Merriam 217 Palm Island S.w. 446-1942 8/31/94
Clearwater, FL 34630
William Raffaniello 2754 Sand Hollow Ct. 797-3097 "1.'1./31/95
Clearwater, FL 34621
Herbert Wickersham
428 Lotus Path
Clearwater, FL 34616
446-0718
:,12/31/95
Ex-Officio:
Dr. Arlita W. Hallam
Clearwater Public Library System
100 N. Osceola Avenue
Clearwater, FL 34615
462-6800, ext. 226
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STATEMENT OF PURPOSE OF PUBLIC LmRARIES
The goal of the Clearwater Public Library System is to give to our
community the best possible library service. The Clearwater Public Library
System strives to reflect the diversity and character of Clearwater through
promoting an enlightened citizenship, enriching personal lives, encouraging
continuous self-education, seeking to identify community needs, assuming
a leadership role in Clearwater, supporting the Library Bill of Rights and
Freedom to Read Statement, assembling, preserving, and administering books
and related materials, serving Clearwater as a center of reliable
information, providing service to every Clearwater resident.
STATEMENT OF PURPOSE OF MANUAL
This manual is being written for two groups of people:
* Prospective members of the Advisory Board of the Clearwater
Public Library System, and
* Current members of the Advisory Board.
The objectives of the manual are as follows:
I. To inform Clearwater residents about Library Advisory
Board service including guidelines for Board membership.
II. To define duties and responsibilities of the Library
Advisory Board.
III. To describe the history of the Clearwater Public
Library System.
1 . Board Membership
* Resident of the City of Clearwater as defined by City Ordinance.
* Terms of office, attendance requirements, size of the Board, and
removal are outlined by City Ordinance. The Board elects a
Chairperson and Vice Chairperson annually.
* The Board meets monthly from September through May, and at such
other times as the Board may find necessary.
* Application for membership is made through the City Clerk's Office
of the City of Clearwater. The application will be reviewed by the
Clerk, information verified, and forwarded to the City Commission
as vacancies occur.
* Appointments to the Board are for a term of four(4) years,
staggered such that not more than four (4) terms shall expire in any
calendar year. A member shall serve not more than two(2)
consecutive complete terms. Reappointment to a second four year
term will be considered by the City Commission upon request. The
City Clerk sends out a letter asking the Board member if they would
like to request reappointment.
* The Board may adopt such rules of procedure as the Board finds
necessary, which shall not be in conflict with Florida law or
ordinances of the city.
II. Duties and Responsibilities
provisions of the Sunshine Law as it applies to Boards:
* No two or more members of a public body or board can communicate
in any way, shape or form regarding the Board's business outside
of a duly noted and/or advertised public meeting.
No telephone communication
No conversation in a social setting
* No one is to be used as an intermediary.
* Subcommittees must follow the sarne guidelines as the Board.
* Communication in writing is acceptable as long as copies are
submitted to all members and the public (noticed).
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* To meet Sunshine Law requirements, all meetings of two or more
Board members must be noticed a minimum of 24 hours in advance,
open to the public, and minutes taken showing subject and action
taken.
* Board members violating the Sunshine Law can be held personally
responsible:
*"Unintentional" violation of the Sunshine Law
is a noncriminal offense.
*"Intentional" violation of the Sunshine Law is
a second-degree misdemeanor.
* If members of a Board are found in violation of the Sunshine Law,
it can negate whatever action the Board has taken, and beyond that,
can negate whatever action the City Commission or other Board may
have taken based on a recommendation from the Board that violated
the Sunshine Law.
Generally, the Board in its advisory capacity cannot take direct
action, but rather recommends that others take direct action.
Ordinarily the Board will function with the Library Director. When
action is desired that only the City Commission can perform, such as
establishing a policy, approving an annual budget, or employing a
library director, the Board will report directly to the city
Commission and request that the recommended action be taken.
DUTIES AND RESPONSIBILI~IES
of the Library Director:
1. Administrator of Clearwater Public Library System;
act as technical advisor to the Board; suggest
needed policies for Board consideration; recommend
employment of all personnel and supervise their
work.
2. Carry out the policies of the library as adopted.
3. Suggest and carry out plans for continued improvement
of the library'S services.
4. Prepare regular reports embodying the library's current
progress and future needs; cooperate with Board.
S. Maintain an active program of public relations.
6. Prepare an annual budget for the library in consultation
with the Board and give a current report of expenditures
against budget at meetings.
7. Know local and state laws; actively support library
legislation in Florida and nation.
8. Select and order all books and other library materials.
9. Attend all Board meetings; may serve as secretary of the
Board.
10. Affiliate with other state and national professional
organizations and attend professional meetings and
workshops.
11. Make use of the services and consultants of the State
Library.
12. Report regularly to the Library Board, to the officials
of local government, and to the general public.
DUTIES AND RESPONSIBILITIES
of the Advisory Board:
1. Advisory to Library Director and City Commission in
all matters pertaining to Clearwater Public Library System;
may advise on the selection of a competent and qualified
Library Director for employment.
2. Consider and recommend written policies to govern the
operation and program of the library.
3. Know the program and needs of the library in relation to
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Clearwater; keep abreast of standards and library trends;
assist in both short and long range planning for the
library program.
4. Participate in efforts to secure adequate budgetary and
support funds to carryon the library's program.
5. Establish, support, and participate in a planned public
relations program.
6. Advise the Library Director in the preparation of the budget.
7. Know local and state laws; actively support library
legislation in Florida and nation.
8. Cooperate with the Library Director in developing library
policies dealing with book and materials selection.
9. Attend all Board meetings and see that accurate records are
kept on file at the library.
10. Encourage attendance at regional, state, and national
trustee meetings and workshops, and affiliate with the
appropriate professional and library support organizations.
11. Be informed and aware of the services of the State Library.
12. Report annually to the City Commission and to the general
public as requested.
III. History of the Clearwater Public Library System
The original Main Library was built in 1916 on Osceola Avenue and
Sunset Court through a $10,000 grant from the Andrew Carnegie
Foundation to a private group of library interested citizens. The
original building is incorporated into the Main Library of today in
the southeast corner. In 1939, the Main Library was expanded to
double its size. Funding was from the Federal Government through the
Works Progress Administration. This addition was constructed to the
northwest of the original building.
In 1950, the City of Clearwater took over the Main library, renaming
it the Clearwater Public Library. A Library Advisory Board was
created and five(S) members appointed. Future BOI!.rd changes
increased the board to nine and to its current eleven members.
In 1960, Osceola Avenue was widened and a major expansion of Main
Library was undertaken. Accessibility to the library was poor, and
an acute lack of space to handle the needs of a growing Clearwater
necessitated the expansion. The second floor was extended north
along Osceola Avenue to its present length, with space added for a
future third floor. An open storage area remained under the extended
second floor. However, the design proved inadequate to store books
in the numbers desired. By 1978, after the failure of a Main Library
refurbishing voter referendum, the Adler Family, the State of
Florida, and the City of Clearwater jointly provided funds for yet
another Main Library expansion. With this funding, the entrance of
the Library was shifted from Osceola Avenue to the west aide of tho
expanded building overlooking coachman Park and Clearwater Bay. Tho
open storage aarea was enclosed for a new children's area. Concrete
was poured on the existing third floor as the building expanded to
the west. Completion of the third floor was undertaken in 1984 to
house the Library system's computers and Technical ServicoD
Division.
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I
CLEARW ATER PUBLIC LmRARY SYSTEM EXTENSION SERVICES
The Horth Greenwood Branch began as a storefront in 1950 as the
unofficial "Negro Branch." By 1962, the storefront was replaced by a
building and named the Northeast Branch located at Holt and Palmetto. In
1986, the buiding was renovated, adding a meeting room, public restrooms,
and shelf space for books and materials. At the same time, the name of
this branch was changed to the North Greenwood Branch to reflect the
neighborhood nature of the library.
The Beach Branch is incorporated into the Memorial civic Center at the west
end of Memorial Causeway on Clearwater Beach. The Civic Center was built
in 1961. The Beach Branch is home to the Wickman Collection of Books of
the Sea.
The Clearwater East Library was built in 1985.
replaced a storefront library named the Twig.
at Drew Street and Belcher Road.
The large Clearwater East
Clearwater East is located
The Clearwater Countryside Library was opened in 1988. Both Clearwater
East and Countryside were built around an open floor plan design to
encourage self use.
Clearwater Main Library
100 North Osceola Avenue
Clearwater, FL 34615
462-6800
Clearwater East Library
2251 Drew street
C~earwater, FL 34625
462-6400
Clearwater Countryside Library
2741 state Road 580
Clearwater, Fl 34621
462-6448
Beach Branch
40 Causeway Bou~evard
C~earwater, F~ 34630
462-6890
North Greenwood Branch Library
1250 Pa1metto
Clearwater, Fl 34615
462-6895
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From: Clearwater Bench Association
To: Clearwater City commissioners
Re: Recommendations for pier Pavilion .Improvements
O"''-C'
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i\PR j 4 199/~
Dear Commissioners and Mayor,
CITV lil1:nl\
It is our understandin~J that the pier Pllvilion lease expires in
December of 1994. In light of the charm and distinction of the new
Pier 60, we feel that the surrounding area is also due for
improvement since this is the focal poillt of the family tourist
industry of Clearwater.
Generally, our recommendations <1re to provide a pavilion as a
place for evening enterta.inments fur OUt- vi!:.~it.ors, similar to
activities at the Johnson Paviljon in COllchman Park. ,We do not
envision a building as ela.borate a:; till':' ,Johnson Pavilion, but for a
similar use. \\fe also recommend thi\t. the pool area be enlarged, a
toddlers wading pool added, (lno tlw pool be. operated the same as
other municipal pools, vI,} tl1 (l t"e(I~:;()lli1b.lc co!:;t [or use of visitors.
To insure that the city \'/oulc.1 cont Lnlle to receive income from
the property, we recommend U1il t il COllc(':c;r; 1. 011 i.\ .ire be allowed t.o
operate the ice cream kiosk a~:; ~1 ::niF:k IJiU' (enlarged, if necessary),
and add a llbumper bOll ts II conC0~~S j on .111cl i1 Co rousel for
entertainment. The conce~3S i oIla.i. re cou') d ('11 ~:;o rent out the beach
equipment and, perhaps, thC' [Xl v.i. l.i on fClI- pr i vate parties tvhen it is
not otherwise in usc.
For the focal point of" t,h(}~;C! (i1m.iJy i1Ct.i.vities, we recommend a
playground similar to the ~:iun:;h i IH' P') ayql'ol.1I1cl at the Long Center
which is enjoyed by all ilgOS.
To be more specific, \'/e reter you to o\lr ::;}:etch.
above we recommend:
To accomplish the
1. Removal of the buildillCjS C'il:..it ilnd soutlJ of the pool so that the
view can be enhanced and the pool vi rd,ble. Irhe cost of this would be
approximately $50,000.
2. Removing the parkinq SpdCC:; 110L'LIl oj UK> pool and along the street
and replacing them v!i th c1dd.i t,iolli11 :':PiHX'::': ilt the south edge of the
pier Sixty Parking Lot, to)' or, in I i(~ll or pt1rking, leave this space
open for a tram dr i ve t.In'oIICJI1.
3. This would make it pos~;j ble to conV(~J:t the street (beyond the
Holiday Inn entrance) into ;1 P,.l Lhway, done in the same style as the
Mandalay Avenue sidewnlks, The pntllwilY would lead through the pier
Pavilion area to tho picr- illld thc siclc\val}: along the beach which we
expect pedestrians to Wj(~ 1,11 lieu or the "non sidewalk" next to the
street. Another poss.Lb.i.l.i.t'.yi~; ;1 bo.:u'dwal.k (bike path) along the
beach west of the P':H:J: illql oL .
4. Removing the street \'/0111 d .:dlm'l tile property to include the
landscaped tr<tff.i.c .i ~;]""lJ1cl l:o tlll:~ ('':l~-;t. of the pool. The lovely
landscaping, fronti llC] OIl r'lill1Cl.-11,lY would be undisturbed, but the west
s ide 0 f t 11 e i s 1 a n el, p 1 \ 1 :j p II ): t () r II W J:' (> m 0 v (' d s t r e e t sit e co U 1 d be
used for the placc::~m(>nt oj the (;,H-ou~-;e I. . (The cost of this could,
perhaps, be borne by t.hc: I.'Ol\C(':~:--:,i 011il i t"P. )
5. The bumper boat rZ\t,:iLLty could be .Located in the vacated pool
parking lot, north or tlll' pool. l.t: \-iouJc1 be sheltered on the north
west by a "small ':ll,tirj(,:idl ni':JlIrll,ilin". ('I'I1:is, too, could be paid for
by the conces::;,] onil i I'l'. )
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pier Pavilion Improvements (con.)
6. The playground could be located west of the bumper boat
concession. Our committee has agreed to enlist volunteers to erect
the playground. The Long Center plnyground cost $90,000, but the
cost of the playground is relative to the size so it is difficult to
set a price for one at the pier Pavilion until we have determined the
size.
7. The ice cream kiosk, at the edge of the pier, can be used by the
concessionaire as a snack bar and, if needed, enlarged to accommodate
the sale of hot dogs, hamburgers, drj,nks and ice cream. Anything
more, we feel, would provide too much city sponsored competition with
private enterprise. The concessionnire could also continue the
custom of rental of beach umbrellas and chairs. An area is available
in the dressing room building for storage of these items. We expect
no cost for this feature.
8. We agree with the Beach Council of the Greater Clearwater Chamber
of Commerce that one of the major features of the area should be a
pavilion, located either just south of the Pier, or in the
"activities area" between the pier Pavilion Parking Lot and the South
Beach Parking Lot. As a preliminary proposal we suggest the city
look at a pavilion, measuring 80 feet by 40 feet, with an estimated
cost of $50,000. We would also request that the city move forward on
this item without waiting for the pier Pavilion lease to come due.
9. We recommend that the area, south of the carousel be developed
into a grassy, shaded picnic or seating area.
Except for the enlargement of the pool, we feel confident that a
portion of the Tourist Tax, collected by the over 200 motels and
hotels on Clearwater Beacll, should be used to pay for the
improvements at the pier Pavilion. We request the city commission to
make a formal request of the visitors & Convention Bureau for
sufficient funds to do the task.
P.s. We have another project to include if we can obtain tourist tax
money for it. We recommend that tourist tax money be sought to
provide for rental and operation of trams, similar to those used at,
Busch Gardens, to run from a downtown parking location to the pier
Pavilion area (along the emergency access road). Along with this, we
recommend that the front half of the pier 60 Parking Lot be converted
to a grassy, shady picnic area with benches and tables and, passive
activity areas for those of our visitors who cannot endure the open
sunny beach but long to enjoy our lovely area in comfort.
We would like to thank Harbormaster nill Held for his assistance
with information and advice as we formulated our recommendations.
Sincerely,
Alison Kennedy
Marly McMillan
Kathy Dodd
Kathy 1<oenig
Dr. Ken Rosenow
Chris Hensler
Anne Garris
Enclosures: Playground brochure, Information on Sand Fences, Drawing
SPECIAL
EveNTS
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Resort communities and other popular vacation' cities often compete for the
tourist dollar by developing retail, restaurant and entertainment complexes. Examples
of these are St. Armand's Circle, Hamlin's Landing, John's Pass, the Quay In Sarasota,
Harbor Island in Tampa, Rosie O'Grady's and Church Street Station in Orlando, the
Riverboat at Pleasure Island in Orlando, the Cannery area in Mont~rey, Harborwatch in
Baltimore, Faneuil Hall in Boston and many others.
Clearwater Beach Slue Ribbon T81sX F t)fca
57
OfSJR~O SlTUA TION
. ;
For the year 2001, we envision Clearwater Beach known as one small place of
enchantment, with the same wide, white, sandy, clean beach that attracts beach-goers of
all ages, with the added appeal of a newly developed feature attractions for those who
have had too much sun or .who don't particularly want the sun.
Most important is a shopping/eating/entertainment complex hopefully to be
developed by a private commercial developer along the bayfront to provide rainy day and
night time activities, all of a wholesome family type, to serye as a magnet to attract
visitors and residents alike, and located just a block or two from the white, sandy beach.
We see the complete "redevelopment" of what we will call the "Eastshore area",
which would encompass an area bounded by Poinsettia and the Bay, between Baymol"lt ~nd
I
I
.'
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I
Marianne, and to include some number of floating facilities.
(See Appendix !) : oe
, ,
~
I
,
i
ratio of retail shops to eating establishments and places of entertainment would be at the
discretion of the Investors who would design and develop It., We think of a boardwalk
along the bay, and a theater, a conference center, or some such attraction. We would like
to make more use of our park area that extends from the tennis courts down to the youth
center with the addition of a Par course similar to the one at Crest Lake Park.
We see the Pier 60 area designated as the official public events area. The city
already has electric and water hook-ups. Hopefully, the city will give the Pier
concession area a new look in keeping with the adopted tropical seascape theme. There
{
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are new public restrooms and we would like to see the addition of a Public Beach
Pavilion. (See Appendix J) This pavilion could be: (a) a much.needed facility for
community events on the beach, such as local school bands, exhibits, dances, arts and
sporting activities; (b) an attraction for the clientele of the beach business community;
and (0) a location for evening family entertainment with music, stage, marine and
wildlife presentations. Promotional entertainment could be provided by area hotels,
Busch Gardens, the Marine Science Center or the Bird Sanctuary. Major beach volley-
ball events could be staged at our Pier 60 area.
In the marina area, we envision a display to acquaint visitors with the existence
of,the Clearwater Marine Science Center and Aquarium. Perhaps there could be ferry
service from the marina to the Center to cut down on vehicular traffic.
POSITNE ELEMENTS IN RESOLVING THE ISSUE
Tax increment financing through a Community Redevelopment Agency (CRA)ls
NOT being recommended. Condemnation procedures of "blighted" areas are NOT thought
to be the way to go. (See Appendix K for a complete discussion of the mechanics of a CRA)
Rezoning and free enterprise methodologies ARE being recommended and thought to be
feasible. Private developer(s) can package Individual parcels together for new use,
which will permit many of the present property and business owners to participate if
they choose to do so.
Deserving special mention as to how this can be done is Covington Landing across
the Ohio River from Cincinnati. where the Kentucky waterfront has been transformed
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with the use of barges with buildings on them plus old riverboats. All are stationary and
have gang planks to shore that fluctuate with the water level. All power, water and
sewage are run through pipes to the shore. The string of barges is connected to the
Riverboat "Spirit of America", which has a restaurant and saloon on ,it. The wharf Is
made up of a complex of shops, restaurants and night clubs, including Friday's, Pizza
CleaG"'Na1~Sll' Beach 81u'8 Ribbon 'Tas~( force
58
,..',' "\.'."I:~"j ", " ,::.-..:.. ..... "/' , '_(,.,.' I,' ,'\.:, -;, 'a ....Ji ~~
[IT' OF DElft 'BE ~[H
.,
, ":~ ~ ,
DElRAY BEACII
~
;1I.America Cit,
'III.
: j 'I) : l ~/}, ,#:: :'\ \'j!' ~ J II E
<'l
DF.LRAY BEACH, FLORIDA 33444
. 407/243-7000
March 31, 1994
IIJl) ~
Ms. Anne McKay Garris
38 Acacia Street
Clearwater, Florj,da 34630
RE: USE OF SNOW FENCES FOR BEACHES
,I
Dear Ms. Garris:
This is in response to your letter of March 26th concerning the
effectiveness of snow fences in Delray Beach. Snow fences are
effective for controlling wind blown sand, especially when used
in mul tiple rov,s. The veIoci ty of the wind is slowed by the
fences, causing sand grains to drop out. Dunes will begin to
form along 'the fence lines. I f the beach is wide enough, the
fences may eventually be buried by the dune. Sand fences are
inexpensive to install and may be easily relocated to address
changing conditions.
In Delray Beach, our program lIas been to recreate a functioning
beach/dune system. After a initial beach restoration in 1973,
and periodically to the present, we planted vegetation that
occurs naturally in the dune (sea oats, etc.). SnOvl fences were
installed to protect the vegetation from foot traffic and to
define beach access points. The fencing and the vegetation
helped build the dune.
Today, we have a vegetated dune system consisting of primary and
secondary dunes approximately eight feet high, with a base about
one hundred feet wide. The low, wide profile was designed to
preserve water views. Snow fencing is still used as needed to
control pedestrian truffic. We believe it is the combination of
vegetation, proLected by fencing, that is most effective in
creating a stable dune.
Should you have any questions, please call me at (407) 243-7321.
Sincerely,
/; ;,; / ' ,,','
1/ ,.f / /'.t.,
) I 'L"" Co"..' ,-' '
...1"..'........ j.'
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~ John y.lalker
Project Coordinatur
T:\advancod\FEilCE
@ Pnll/('cI 1'111'1t'q'(';/' 11'.:.1""
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7,
Item #
Meeting Date:
Clecuwater City Commission
Agenda Cover Memorandum
4Ir~!14
SUBJECT:
Purchase of Television Equipment for Community Outreach start-up
RECOMMENDATION/MOTION:
Award contracts to Professional Communications Systems, Tampa, in the amount of
$138,517.00; to Video Production Systems, Tampa, in the amount of $123,386.64;
to Blumberg Communications, Tampa, in the amount of $48,847.50; and to P. D.
White, Consultant, Clearwater, in the amount of $38,101.56, which are the
lowest, most responsible bids submitted in accordance with specifications;
financing for the total amount, $348,852.70, to be provided under the city's
master lease-purchase agreement with Security capital Corporation,
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
The Community Outreach start-up Plan, approved by this commission on 01/31/94,
recommended that a television production capability costing approximately
$350,000.00 be acquired by the city. The list of required equipment was made
current and separated into eight packages, for which bids were solicited,
received, and evaluated.
Bid No. 104-94 will be split between the four vendors referenced above. Five
vendors responded to the bid solicitation; three firms did not bid for the
following reasons: two could not meet the specifications and one did not offer
the products at this time.
The available balance of $350,000.00 in Capital Improvement Project 315-4717,
Community Outreach Video Equipment, will provide funding for these purchase
contracts.
Fiscal year 1993/94 budgetary impact for the lease-purchase is approximately
$40,430.00 (principal: $30,548.00; interest: $9,882.00).
Funding for the debt service payments on the equipment for FY 1993/94 will be
provided by savings in the community Outreach Operating Savings, which will be
reflected in the mid year budget review. Funding for FY 1994/95 and future year
debt service costs will be requested in the city Manager's Recommended Budgets
for those years.
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
&M
N/A
NZ
- ~. f?=
Originating Dcpt:
Acini ni strat i ve
Costs:
$ 348.852.70
Total
Commission ^ction:
o Approved
o Approved w/conditions
o Deni cd
o Continued to:
User Dcpt:
Comnunity Outreach
/
$ 40,430.00
Current Fiscal Yr.
City Mo
r:fd
Advertised:
Dnte: 03/11 & 03/18/94
Pnper: Tampa Tribune & P.C.
o Not Requi red
Afft..'Cted Parties
o No t i f i cd
o Not Required
Ftnding Source:
~ Capi tal Imp.
o Operating
o Other
Attachments:
1) Bid Tabulation/Bid Summary
Appropr i at i on Code:
315-94717-564000-512-000
010-09215-591600'512-000
o None
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Clearwater City Commission
Agenda Cover Memorandum
I tern #
Meet ing Dote:
1
~~
SUBJECT:
Equipment and cabling for connection to the Ross Financial System
RECOMMENDATION/MOTION:
Award a contract to Robec, Inc. of Lake Mary, Florida, (wholesaler) thru their
distributor, Florida Supplies and Solutions of Clearwater, for the purchase of
Multitech statistical multiplexers in the amount of $22,980.00 which is the
lowest and most responsive bid submitted in accordance with the specifications
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
This project provides the connection of 11 additional user areas to the Ross
Financial System. This includes City Hall Annex, General Services, and one each
in Fire, POlice, Marine, Solid Waste, Library, Water Pollution Control, Gas
System, Human Relations, and utility Customer Service areas.
These connections will provide City Staff in these areas the capability to
enter their own purchase requisitions, enter goods received against a purchase
order into the system, and track and control purchases through the use of
inquire procedure. The system also provides financial tracking and adhoc
reporting of detail and summary information by account.
The 11 remote locations will be connected to the Digital Equipment Corporation
(DEC) VAX 4000 located at the Finance Department through data lines provided by
GTE. The project also requires special software loaded at each personal
computer and the installation of the communication hardware upgrade to the
VAX 4000 by DEC. The cost related to this part of the project is $21,229.00 and
funding is included in the Information Services operating budget. The
multiplexers from the bid, at a cost of $22,980.00, will r,e installed at each
end of the data lines to complete the communication link.
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
N/A
(~~
'N~
J. C/
~r<..
Originating Dcpt:
Administrative Servi~ s
Costs:
$ 22,980.00
Totnl
Coomission Action:
o Approved
o Approved w/condi t ions
o Denied
o Cant i nued to:
1, 22.980.00
Current riscnl Yr.
User Dcpt:
Administrative Services
Funding Source:
o Cnpitill Imp.
o Oper;)t i ng
o Other
Advert i ~:ed:
Date: 01-21-94/01-28-94
Paper: Pinel Ins County Review/
Tampa Tribunt'
o Not Rcqui red
Affected Parti e~;
o Not i f i ed
o Not Requ ired
At t nclullent s:
Bid Tnb
!l id SUIlJllnry
o None
Appropriul ion Code:
555-09862-564000-590-000
.~..
~w Printed on recycled paper
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In addition to the Multitech multiplexers from the bid, there are other tasks
and purchases that need to be accomplished through other vendors to complete
this project. These other tasks include the installation of the data lines by
GTE, the purchase and installation of communication interface equipment for
the upgrade of the VAX 4000 at Finance, and the purchase of software.
Information Services has budgeted for the above expenses, however $5,000 will
need to be transferred from Information Services (Depot Repair)
555-09863-551800-590-000 to (Machinery and Equipment) 555-09862-564000-590-000
and $5,269 from (operating Supplies) 555-09862-550400-590-000 to (Machinery and
Equipment) 555-09862-564000-590-000) as part of a midyear budget adjustment to
fund the project.
The purchase for Administrative Services is included in the city's
Computerization Long Range Plan as number 9364.
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,"
BID RESPONSE FORM (74-94)
Unit Total
Price Price
Item
No . Qty.
1 . 20 ea.
Commodity Description
Multitech
Statistical Multiplexers
MultiMux 900 Series,
Model * MMH904C/96
$ $
* 1 ea. .
Multitech
4 to 8 Channel Expander card,
Model MMH428
..~
.NOTE. *Provide pricing for the expander
card for future expansion. $
Please return two (2) copies of Bid Response
F.O.B. CLEARWATER
Delivery Date:
after receipt of order.
Payment terms:
Contact George Centy, 813/462-6674, with questions regarding
this bid.
BIDDER REPRESENTATION
I represent that this bid is submitted in compliance with all
terms, conditions. and specifications of the Invitation for
Bid a~d that I am 'authorized by the owners/principals to
execute and submit this bid on behalf of the business
identified below.
BUSINESS NAME:
FID#:
DATE SUBMITTED I
TELEPHONE
STREET ADDRESS:
CITY, STATE, ZIP CODE:
PRINT/TYPE NAME OF AUTHORIZED REP:
TITLE/POSITION OF AUTHORIZED REP:
SIGNATURE OF AUTHORIZED REP:
FAX NUMBER:
-3-
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Clearwater City Commission
Agenda Cover Memorandum
q
Item #
Meeting Date:
'11 tt/ ell(
SUBJECT:
Clearwater Neighborhood Housing Services, Inc. FY '93-4 CDBG Contract Amendment
RECOMMENDATION/MOTION:
Authorize a contract amendment between the City of Clearwater and the
Clearwater Neighborhood Housing Services, Inc.
~ and that the appropriate officials be authorized to execute same.
-
BACKGROUND:
On July 15, 1993 the City Commission approved the FY 1993-94 Community
Development Block Grant (CDBG) Final Statement of Objectives and Proposed Use
of Funds. The Final Statement authorized $35,000 as an Economic Development
Activity to create a Facade Improvement Program in the North Greenwood
Commercial District.
The City Commission designated the Chamber of Commerce North Greenwood
Neighborhood Business Alliance to implement this program. The Chamber recently
discontinued the Neighborhood Business Alliance. The City Commission
designated Clearwater Neighborhood Housing Services, Inc. as an alternate
agency to implement the Facade Improvement Program. The Department of Economic
Development has determined that Clearwater Neighborhood Housing Services, Inc.
is prepared to implement the program.
The proposed program will grant 50% of approved expenses up to $2,500 per
business for facade improvements. Each participating business may also receive
up to $1,000 as a grant for architectural and engineering services needed to
complete the improvements. The Department of Economic Development requests
adding to the eligible improvements any external and internal repairs needed to
comply with the Americans with Disabilities Act (ADA).
Reviewed by:
Legal
Budgct
Purchasing
Risk Mgmt.
CIS
ACM
Other
At
'~,.)
~ A
N/A
~'1,VL
COltl:
$ 35,000.00
Total
Commission Action:
o Approved
o Approved w/conditions
o Deni ed
o Cant inucd to:
User Oopt:
$ 35,000.00
Current Fiscal Yr.
,,,-~ .
........~....
Advertisod:
Date:
Paper:
~ Not Rcqui red
Affoctod Partios
~ Not if i ed
o Not Rcqui red
Funding Soureo:
o Capital Imp.
o Operating
181 Other CDBG
Attachmonts:
Proposed Contract Amendment
o None
Appropriation Codo:
Cit
181-99477-582000-554-000
.....
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AMENDMENT TO CONTRACT
BETWEEN
CITY OF CLEARWATER, FLORIDA
AND
CLEARWATER NEIGHBORHOOD HOUSING SERVICES, INC.
THIS CONTRACT AMENDMENT is entered in to this day
of , 1994, by and between the City of Clearwater,
a Florida Municipal corporation, having its principal office at 112
South Osceola Avenue, Clearwater, Florida, hereinafter referred to
as the "City" and Clearwater Neighborhood Housing Services, Inc.,
a non-profit organization, having its principal office at 608 North
Garden Avenue, Clearwater, Florida, hereinafter referred to as the
"Provider" .
WHEREAS, the City has entered into an agreement with the U. S .
Department of Housing and Urban Development for the purpose of
conducting a Housing and Community Development Program with federal
financial assistance under Title I of the Housing and Community
Development Act of 1974, as amended, and the Cranston-Gonzalez
National Affordable Housing Act of 1990j and
WHEREAS, the City has determined through its Nineteenth Year Final
Statement of Objectives to fund to the Provider in the amount of
$333,055 to operate a portion of the City's In-Fill Housing
Program, Rehabilitation Program, and the Economic Development
Program.
WHEREAS, the City and the Provider entered into a contract on
October 1, 1993 to provide the services listed above.
WHEREAS, the Provider continues to operate an economic development
program in the North Greenwood Neighborhood. The City has chosen
to fund a new program to provide funds to for-profit businesses
located in the North Greenwood Neighborhood.
WHEREAS, the City has determined the provider has the capacity to
assist the City further by providing up to $35,000 in economic
development grants to for-profi t businesses to implement a new
economic development program known as the North Greenwood
Con~ercial Facade Improvement Program. The City will make
available up to $35,000 in Community Development Block Grant (CDBG)
funding to the provider for this effort.
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IT IS HEREBY AGREED that the contract entered into on October 1,
1993 by and between the City and the Provider shall be amended to
include the North Greenwood Commercial Facade Improvement Program.
NOW THEREFORE, in consideration of the promises and covenants
contained herein, the Provider agrees to make economic development
grants to for-profit businesses with CDBG funds and to implement
the North Greenwood Commercial Facade Improvement Program in
accordance with the specific terms and conditions identified in
Part I of this contract amendment and the original agreement dated
October 1, 1993.
PART 1 - SPECIFIC TERMS AND CONDITIONS
A. SCOPE OF SERVICES
THIS CONTRACT AMENDMENT purpose is to add an opportunity for the
provider to expand its existing economic development program to
include making CDBG funded grants to implement the North Greenwood
Commercial Facade Improvement Program. The grants under this
program shall be made in accordance with the rules and regulations
established in the provider's Commercial Loan Program and those
identified in Section 570 of the Housing and Community Development
Act of 1974, as amended.
Under this contract amendment the provider will operate the North
Greenwood Commercial Facade Improvement Program which will make
CDBG funds available to for-profit business to renovate the facades
of their buildings and to retrofit their buildings to meet
Americans With Disabilities Act (ADA) requirements. The facade
improvements will include doors, windows, exterior painting,
exterior walls, including siding, brickwork, stonework, stucco; and
repairs such as sandblasting or repainting. The ADA improvements
will include any of those identified to meet the federal
requirements. Generally, they will include installing ramps,
widening doorways, and renovating bathrooms.
The CDBG funds shall be in the form of a grant for 50% of approved
expenses resulting from facade improvements or ADA compliance
efforts not to exceed $2,500 in grant funds per business. Each
business may also receive a grant of up to $1,000 to pay for
approved architectural and engineering expenses incurred by their
participation in the program. Facade renovations must conform to
the North Greenwood Design guidelines. The grants will be secured
by a two year Uniform Commercial Code filing against unencumbered
assets of the business.
Any business which does not own its business premise must provide
written approval from the property owner for the proposed
renovations. M1Y business operating from a leased property must
possess a lease with a minimum of two (2) years remaining in the
lease period.
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B. METHOD OF PAYMENT
It is expressly understood and agreed that the total ompensation
to be paid for actual expenditures incurred shall not e ceed THIRTY
FIVE THOUSAND DOLLARS ($35,000.00). Such funds must be expended no
later than September 30, 1994. Any remaining balan e of funds
shall revert to the City.
A. The Provider shall submit monthly requests for ayment for
actual expenditures, including applicabl back-up
documentation, no later than the tenth (10th) day of the
succeeding month and the Ci ty will provide reimbur ement, upon
approval within ten (10) working days after sub itting the
request for payment. Late submissions do not 0 ligate the
City to reimburse the Provider within ten (10) w rking days.
B. The City agrees to pay the Provider for progr Delivery
expenditures incurred as a result of this contra t amendment
in an amount not to exceed $1,750.00. The Pr vider must
document any and all program delivery expenses.
PART 2 - OTHER TERMS AND CONDITIONS
All other terms and conditions of the original contract remain in
effect and are applicable to this contract amendment.
IN WITNESS WHEREOF, the parties hereto have caused th's Contract
Amendment by the duly authorized officials on the d y and date
first indicated above.
CLEARWATER NEIGHBORHOOD HOUSING SERVICES, INC.
ATTEST:
BY:
President
Secretary
Countersigned:
CITY OF CLEARWA ER, FLORIDA
By:
Elizabeth M. Deptula
Interim C. ty Manager
Rita Garvey
Mayor-Commissioner
Approved as to form and correctness:
Attest:
Cynthia E. Gouceau
City Clerk
M. A. Galbraith, Jr.
City Attorney
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Clearwater City Connnission
Agenda Cover Memorandum
Item #
Meeting Date:
10,
V!tC;lqt
SUBJECT:
Community Services Foundation FY '93-4 CDBG Contract Amendment
RECOMMENDATION/MOTION:
Authorize a contract amendment between the City of Clearwater and the Community
Services Foundation
)C and that the appropriate officials be authorized to execute same.
L.
BACKGROUND:
On July 15, 1993 the City Commission approved the FY 1993-94 Community
Development Block Grant (CDBG) Final Statement of Objectives and Proposed Use
of Funds. The Final Statement authorized $36,651 for the Community Services
Foundation as a public service activity. Under their contract the Community
Services Foundation provides housing placement, rental listings, emergency
rental assistance, emergency utility assistance, housing referrals, and fair
housing monitoring.
Since 1991 the Community Services Foundation has provided home ownership
counseling services for the City's In-Fill Housing program. This activity,
however, has not been part of their contract budget or in their scope of
services.
In order to disburse CDBG funds for services provided, federal regulations
mandate a contractual agreement between the grantee and the subgrantee. This
contract amendment will allow the City to reimburse the Community Services
Foundation for services rendered and billed in FY '92-3 and pay for services
performed in FY '93-4.
For FY '93-4 a total of $4,000 is requested as program delivery funds from the
In-Fill Housing account 181-99474-582000-554-000. For FY '92-3 a total of
$3,660 is requested as program delivery funds from the In-Fill housing account
181-99466-582000-544-000.
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
~
';t;:
N/A
N/~
::1Qtfl.-
N/A
Originating Dopt:
Costs:
$7.660.00
Total
Commission Action:
o Approved
o Approved w/conditions
o Deni ed
o Continued to:
Economic Development
Usor Dopt:
$7,660.00
Current Fiscal Yr.
.1,
Advertisod:
Date:
Paper:
X Not Required
A ffoetod Partios
X Not i f i cd
o Not Requ ired
Funding Soureo:
o Capital Imp.
o Operating
~ Other CDBG
Attachments:
Proposed Contract Amendment
Submittod by:
y~~
Apl1rollriatioll Codo:
o None
181-994 7f,- 582000- 55f, -000
181-99466-582000-544-000
......
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AMENDMENT TO CONTRACT
BETWEEN THE
CITY OF CLEARWATER, FLORIDA
AND THE
COMMUNITY SERVICES FOUNDATION
THIS CONTRACT AMENDMENT is entered into this day of
, 1994, by and between the City of Clearwater, a Florida
municipal corporation, having its principal office at 112 South
Osceola Avenue, Clearwater, Florida, hereinafter referred to as the
"City" , and COMMUNITY SERVICE FOUNDATION, a non-profit
organization, having its principal office at 111 South Garden
Avenue, Clearwater, Florida, hereinafter referred to as the
"Provider" .
WHEREAS, the Ci ty has entered into an agreement wi th the U. S.
Department of Housing and Urban Development for the purpose of
conducting a Housing and Community Development Program with federal
financial assistance under Title I of the Housing and Community
Development Act of 1974, as amended, and the Cranston-Gonzalez
National Affordable Housing Act of 1990; and
WHEREAS, the City has determined through its Nineteenth Year Final
Statement of Objectives to provide funding to the Provider in the
amount of $36,651 for operational assistance to include a portion
of the salaries and benefits of two housing counselors, bookkeeper,
administrative assistant, telephone operator, rental unit
developer, communications specialist and part-time office help and
other operating expenses (telephone, postage, office supplies, and
travel) in providing housing placement, rental listings, emergency
rental assistance, emergency utility assistance, referrals and fair
housing; and
WHEREAS, the City has determined that the provider has the capacity
to assist the City further through its Neighbors Program, which is
a home ownership counseling program; and
IT IS HEREBY AGREED that the contract entered into on October 1,
1993 between the City and Provider shall be amended to include the
Neighbors Program retroactive to October 1, 1992; and
NOW, THEREFORE, in consideration of the promises and covenants
contained herein, the Provider agrees to administer the Neighbors
Program in accordance wi th the Specific Terms and Condi tions
identified in Part I of this Contract Amendment and the original
agreement for the eligible clients who participate in the City's
In-Fill Housing Program.
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PART 1 - SPECIFIC TERMS AND CONDITIONS
A. SCOPE OF SERVICES
THIS CONTRACT AMENDMENT purpose is to include the Provider's
Neighbors Program in the existing agreement between the City and
the Provider dated October 1, 1994. All specific terms and
conditions identified in that contract shall remain in effect and
are applicable to this contract amendment.
The City will be the lead party in a three-way partnership to
implement the Neighbors Program for the City's In-Fill Housing
Program. The three-way partnership will include the City, whose
primary role is to make funding available and ensure program
compliance, the provider, whose primary role is to supply the
services identified in the Neighbors Program, and Clearwater
Neighborhood Housing Service, Inc., a local not for profit agency
that administers the City's In-Fill Housing Program, hereinafter
referred to as the "Subcontractor", whose primary role is to refer
eligible clients to the Provider and maintain necessary
documentation to ensu~e compliance.
B. METHOD OF PAYMENT
1. The City shall pay to the provider up to $4,000.00 for
services provided in Fiscal Year 1993-94 and $3,660.00
for services rendered in Fiscal Year 1992-93 for eligible
clients in the Neighbors Program who participate in the
City's In- Fill Housing Program. Payment to be based upon
the following arrangement, $12.00 per budgeting class
attended and $16.00 per two-part mortgage class attended,
$5.00 per class on obtaining private financing, or
cleaning up credit, or maintaining their home after
closing.
2. The City shall disburse funds to the provider after
receipt of a request for reimbursement form or any other
documentation the City deem necessary. Along with the
request for reimbursement, the Provider shall forward a
list of the clients who have participated in the classes.
3. The City shall provide payments to the Provider within 15
working days of receipt of request for reimbursement.
THE TERM of this contract amendment shall be effective from
October 1, 1993 to September 30, 1994.
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,IN 'WITNESS WHEREOF, the parties hereto have caused this Contract. .:
Anlendrnent by the duly authorized officials on the day and dat:e '. ,.
first indicated above.
.
COMMUNITY SERVICE FOUNDATION
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- ',:./~\. .:oH):," CITY OF CLEARWATER, FLORIDA'
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Clearwater City Commission
Agenda Cover Memorandum
\L
Item #
Meeting Date: .
tf ~R Iq~
SUBJECT:
Clearwater Police Department FY '93-4 CDBG Memorandum of Understanding to
implement funding for the Homeless Drop-In Center
RECOMMENDATION/MOTION:
Authorize a Memorandum of Understanding between the Department of Economic
Development and the Clearwater Police Department.
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
On July 15, 1993 the City Commission approved the FY 1993-94 Community
Development Block Grant Final Statement of Objectives and Proposed Use of
Funds. The Final Statement authorized $10,000 for the Homeless Drop-In Center
as a public service activity.
The Memorandum of Understanding will allow the Clearwater Police Department to
incur and pay eligible and reasonable expenses for the Homeless Drop-In Center
under the direction of the Drop-In Center Task Force or successor entity. The
Police Department will also be responsible for insuring program expenditures
are in conformance with all applicable federal regulations.
Reviowed by:
Lega l
Budget
purchas i ng
Risk Mgmt.
CIS
ACM
Other
~
~~
N/A
NIl
~l'L
N/A
Originating Dept:
Economic De elopmen\
Costs:
$ 10.000
Total
Commission Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
$10,000
Current Fiscal Yr.
Advertised:
Date:
Paper:
fi5I Not Requi red
A ffected Parties
fi5I Notified
o Not Required
Funding Source:
o Capital Imp.
o Operating
fi5I Other CDBG
Attachments:
Proposed Memorandum of
Understanding
SUbmi"ed~
C. MaZ:r-
Appropriation Codo:
181-99479-582000-554-000
o None
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CITY OF CLEARWATER
ECONOMIC DEVELOPMENT DEPARTMENT
AND
POLICE DEPARTMENT
MEMORANDUM OF UNDERSTANDING
I. PURPOSE
On July 15, 1993 the City Commission approved the FY 1993-94 Community
Development Block Grant Final Statement of Objectives and Proposed Use
of Funds. The Final Statement authorized $10,000 for the Homeless Drop-
In Center as a public service activity. The Final Statement did not
designate a subrecipient for these monies. In order to meet the
regulations established in Section 570.503 of the Housing and Community
Development Act of 1974, as amended, which state "before disbursing any
Community Development Block Grant (CDBG) to a subrecipient, the
recipient shall sign a written agreement with the subrecipient". It is
the intent of this memorandum to assign the role of subrecipient to the
Clearwater Police Department.
II. Organizational Structure
The City of Clearwater Department of Economic Development, Community
Development Division is the administrative entity for the Community
Development Block Grant. As the administrator the Community Development
Division is responsible for monitoring subrecipient compliance with
Section 570 of the Housing and Community Development Act of 1974, as
amended.
The City of Clearwater Police Department will be responsible for
incurring and paying eligible and reasonable expenses for the Homeless
Drop-In Center under the direction of the Drop-In Center Task Force or
a successor entity. The Police Department will also be responsible for
insuring program expenditures are in conformance with all applicable
federal regulations.
III. Statement of Work
The City of Clearwater Police Department will disperse funds for labor,
services, materials, or real property as directed by the Homeless Drop-
In Center Task Force or a successor entity.
IV. Term of this Agreement
The term of this agreement commences on May 1, 1994 and terminates on
September 30, 1994. _Any extensions must be authorized by the Clearwater
City Commission.
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V. Records and Reports
The Police Department will keep all records of expenditures. They shall
include but are not limited to the following:
1. Records of the procurement system used to purchase equipment (i.e.
Documented telephone quotes, newspaper quotes, solicited bids,
etc.),
2. copies of paid invoices,
3. work contracts,
4. property disposition records, and
5. a final report itemizing expenditures including any program income
genera.ted.
VI. Program Income
All program income generated by the City of Clearwater Police Department
from Community Development Block Grant proceeds shall be returned to the
City of Clearwater Economic Development Department.
VII. Unifo~ Administrative Requirements
The City of Clearwater Police Department shall abide by the applicable
Uniform Administrative Requirements identified in Section 570.502 of the
Housing and Community Development Act of 1974, as amended.
VII. Other Program Requirements
The City of Clearwater Police Department shall carry out each activity
in compliance with all Federal laws and regulations as described in
Subpart K of Section 570 of the Housing and Community Development Act of
1974, as amended.
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IX. Suspension and Te~ination
The Department of Economic Development may suspend, withhold, or
terminate payment of this proj ect, in whole or in part, for cause
including:
a) failure to comply with any terms or conditions of this agreement,
b) refusal to accept conditions imposed by HUD,
c) refusal to accept conditions imposed by the Department of Economic
Development,
d) if carrying out the terms and conditions of this agreement is
rendered impossible or infeasible for any reason including changes in
law or the unavailability of CDBG funds,
x. Reversion of Assets
Upon the expiration of this agreement, the City of Clearwater Police
Department shall transfer the Department of Economic Development any
CDBG fund on hand at the time of expiration any accounts receivable
attributable to the use of CDBG funds.
APPENDIX A
METHOD OF PAYMENT
All payments shall be on a reimbursement basis.
All requests for reimbursement shall be supported by a copy of invoices and
proof of payment.
All requests for reimbursement shall be certified by the City of Clearwater's
Police Department designee that they are accurate and within the guidelines
of the agreement.
All requests for reimbursement shall be forwarded to the City of Clearwater
Economic Development Department, P. O. Box 4748, Clearwater Florida 34618.
..
:::
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APPENDIX B
Confirmation of receipt of the
Community Development Block Grant
Program Requirements
I certify that I have received the following federal statutes and circular
which govern expenditures of federal funds under the Community Development
Block Grant Program. I certify that activities taken under this grant will
be consistent with the federal regulation enumerated below. If necessary, I
will request addition copies from the Clearwater Economic Development
Department.
Materials certified are:
Section 570.600 through 570.702, 24CFR
Section 3 of the Housing and Urban Development Act of 1968
Executive Order 11246
OMB Circular A-110, A-122, and A-87
24 CFR 85, Administrative Requirements for Grants...
Section 85.40 through 85.50, 24 CFR
24 CFR Section 44
for the City of Clearwater Police Department
witness
date
The City of Clearwater, as a recipient of CDBG funds, on behalf of its
Economic Development Department as the Administrator of the CDBG program,
agrees with the City of Clearwater, on behalf of its Police Department, as a
subrecipient of CDBG funds, with the provisions of this memorandum of
understanding.
Alan J. Ferri
Community Development
Manager
Sid Klein
Chief of Police
:..
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.JA
Clearwater City Commission
Agenda Cover Memorandum
Item #
Meeting Date:
\ J -
Lf!f'i l-r '-j
,
SUBJECT:
GAS PLANT ENVIRONMENTAL CONSULTANT
RECOMMENDATION/MOTION:
Award a contract to retain the firm of Environmental consulting & Technology
Inc., of Tampa, Florida to serve as Environmental Consultant in matters related
to the Department of Environmental Protection's investigation of the former
Clearwater Manufactured Gas Plant site at an estimated cost of $122,334.50,
which was the most responsive and responsible proposal received in accordance
with a Request for Proposals
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
The Florida Department of Environmental Regulation (FDER), which has since
become Florida Department of Environmental Protection (FDEP), has begun an
investigation of the old Clearwater Manufactured Gas Plant site (MGP). The
site investigation and remediation process will require outside Environmental
Counsel and an Environmental Consulting firm to assist staff in addressing this
very specialized issue. On March 18, 1993, with commission approval, we hired
William "Bill" Pence of Akerman, Senterfitt & Eidson, of Orlando, Florida as
our outside Environmental Counsel to represent the City before FDEP and assist
with our site investigation and the selection of an Environmental Consultant.
On November 19, 1993, George McKibben, Purchasing Manager transmitted Request
for Proposals (RFPs) for contamination assessment activity concerning the MGP
site. The RFP defined the scope of work as generally that necessary to
complete a contamination assessment in compliance with FDEP's guidance document
entitled "Corrective Actions for Contaminated site Cases". Attached is a list
of Vendors that were sent the RFP. Thirteen (13) firms responded to the RFP.
After preliminary review of the written proposals by the RFP Selection Team
consisting of Bill Pence, our Environmental Counsel, Chuck Warrington, Managing
Reviewed by:
Legal
Budget
Purchas i ng
Ri sk Mgm
CIS
ACM
Other
Lt.
.1'
'0/
!if'
N/A-
Originating D~t:
Cle~rwater Gas System
\
Costs: $122,334.50 Estimated
Iota l
$60,000 Estimated
Current Fiscal Yr.
Commission Action:
o Approved
o Approved w/conditions
o Deni cd
o Continued to:
;r-
.,,,)
User Dept:
Cle~rwoter Gas System
FL'l1ding Source:
o Capi to l I rnp.
o Operat i ng
o Other
Attachments:
Contract
Vendor List
Request for Proposal
Final Ranking sheet
Subni ttcd by:
it~ger
Advert i sed:
Date:
Paper:
o Not Requi red
Affected Parties
o Not if i ed
o Not Requi red
Appropriation Code:
315-'-96358-50000-532-000
o None
r.
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~
- 2 -
Dir ctor of Clearwater Gas System (CGS); Terry Neenan, Assistant Director of
CGSi Miles Ballogg, the City's Environmental Specialist Supervisor; and Leo
Schrader, Risk Manager, we short-listed three (3) firms for formal
presentations. The three (3) firms were as follows: Environmental consulting &
Technology, Inc. (ECT), Geraghty & Miller, Atlantic Environmental Service.
These firms were short-listed based on the five selection criteria outlined in
the RFP.
On February 10, 1994, all three (3) of these companies were interviewed. The
interview process consisted of a formal presentation and a question and answer
session which included additional insights on discoveries made during the RFP
process by the 13 respondents. By consensus, the team selected ECT as the top
consulting firm based on scoring by the RFP Selection criteria. ECT was
deternined to be the best of the three firms shortlisted based on their overall
experience in the assessment of MGP sites; their experience with the FOEP at
MGP sites in Florida; the comprehensiveness of their approach and the
thoroughness of their presentations; the quality of their references; and the
likelihood of FDEP acceptance of their proposed site investigation approach.
The ECT proposes to utilize a Direct Push drilling survey as the field
screening tool to locate the approximate extent of groundwater impacts for
placing permanent monitoring wells. This approach included field laboratory
work that is believed to be more accurate in screening site conditions. As a
resrtlt, we believe there will be a long-term cost saving in the number of
permanent monitoring wells necessary to complete the contamination assessment.
In addition to the RFP scoring criteria, the team believes that ECT has the
following strengths: 1} ECT is currently assessing 10 MGP sites in Florida; 2)
they are on the cutting edge of technology of MGP sites; 3) ECT has worked
with all six district offices of the FOEP; and 4) ECT is a local consulting
fir~ located in Tampa. We feel this local consulting firm work experience held
by EeT is more advantageous to the city and should result in lower overall long
ter~ remediation cost for the City.
All the members of the RFP Selection Team concur with this recommendation. The
RFP which fully defines the scope of work is attached. The individual proposals
are available for inspection by contacting Terry Neenan, Assistant Director of
CGS.
Chuck Warrington, Terry Neenan and Bill Pence reviewed ECT's projected cost to
perform the MGP site investigation, prepare the contamination Assessment Report
(CAR) and obtain FDEP approval of same. The final estimate of cost is
$122,334.50 based on their proposal.
A capital Improvement Project called Environmental Gas Project will be
established by Budget during the midyear review. This elP Project will be
funded by the Gas System Revenues.
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into as of the
day of
, 1994, by and between THE CITY OF CLEARWATER, FLORIDA,
d/b/a CLEARWATER GAS SYSTEM, a Florida municipal corporation
("CGS"), and ENVIRONMENTAL CONSULTING & TECHNOLOGY, INC., 5405
Cypress Center Drive,
Suite 200,
Tampa,
Florida
33609
( " Consultant" ) .
WIT N E SSE T H:
WHEREAS, CGS, owns a parcel of real property located at 400
North Myrtle Avenue, Clearwater, pinellas County, Florida ("Site"),
which is the location of a former manufactured gas plant ("MGPll)
which operated from the 1920s to approximately 1960;
WHEREAS, CGS desires to contract with qualified experts to
fully delineate the environmental impacts associated with the
former operation of the MGP at the Site;
WHEREAS,
Consultant represents that it possesses the
knowledge, ability, professional skills and qualifications to
perform the services needed by CGS and covenants to carry out the
terms of this Agreement in an expeditious, economical, and
professional manner.
NOW, THEREFORE, CGS and the Consultant agree as follows:
ARTICLE I - TERM OF AGREEMENT
This Agreement shall remain in effect for one (l) year from
the effective date. At the end of~this year the Agreement may be
March 1, 1994 9:05am
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extended at the current rates for a period of time upon mutual
agreement of the parties.
ARTICLE II - SCOPE OF WORK
Consultant shall perform professional services as described in
Exhibit "An which is incorporated herein.
ARTICLE III - COMPENSATION
1. Fees payable to Consultant for the professional services
described in Exhibit If A" shall be equal to the number of hours
actually e~pended directly on the project by individuals times the
hourly rate for the individuals, plus reimbursable expenses as
defined in Article III, Paragraph 2. The hourly rates in effect
v;,ith Consultant are shown in Exhibit "B" attached hereto and shall
remain in effect for one (l) year from the effective date.
The rates include all direct and indirect costs except
reimbursable expenses as defined in Article III, Paragraph 2.
Indirect costs include such items as overhead, profit, and such
statutory and customary fringe benefits as social security
contributions, sick leave, unemployment, excise and payroll taxes,
workers' compensation, health and retirement benefits, bonuses,
annual leave, and holiday pay.
2. Reimbursable expenses shall mean the actual expenses of
Consultant in the administration of this Agreement, including
transportation and subsistence of principals and employees,
subcontractors' fees, reproduction of reports and other project-
related materials, expendable supplies directly used on the
March 1, 1994 9:05am
RDNIClearwaterlPSA
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7:
project, equipment and laboratory use fees, and similar project-
related items, plus an administrative surcharge of five percent
(5%).
Costs for the purchase of equipment (e.g., sampling
equipment) or materials shall not be charged to CGS (except for
usage/rental costs) unless (a) the equipment or material is not
reusable, or (b) the equipment cannot otherwise be leased at less
than the purchase price from another company.
3 . The maximum costs for fees and reimbursable expenses
described in Article III, Paragraphs 1 and 2 for the services
described in Exhibit "A" is One Hundred Twenty-Two Thousand Three
Hundred Thirty-Four and 50/100 Dollars ($122,334.50). Notice of
any expected cost overruns in excess of the maximum cost stated
above shall be given to CGS as soon as cost overruns are reasonably
expected by Consultant to be necessary to accomplish the services
required by this Agreement. Any cost overruns or changes in the
scope of work as set forth in Exhibit "A" shall also be presented
to CGS in change order form with justification stated for the
necessity of exceeding said maximum costs. In no event shall such
maximum costs be exceeded without aui:horization from CGS by writi:en
approval of the appropriai:e change order. Any fees or reimbursable
expenses Consultant incurs in excess of said maximum costs and
wii:houi: wrii:ten approval of the appropriate change order by CGS
shall be eni:irely at Consultant's obligation and expense and CGS
shall not be liable for s~e.
4. Delays not caused by Consultant but which are the result
Karch 1, 1994 9105&m
RDNzClearwater:PSA
3
of unforeseen occurrences including but not limited to unfavorable
weather conditions, partial or complete plant or process shutdowns,
'. ... ' . \ ;'..~. " '. ~\\. ...,.. "'~ . " ....o.' r: . ' " ... II ~../' " .. .,~... t" , ...., ..' ....', ,t.
strike , floods, or fires which extend the effort required may
consti ute a Change-of-Scope.
Additional effort resulting from
accord
will be billed in accordance with Article III,
such
paragr
1 and 2, upon prior notice to, and approval by, CGS in
with the procedures and requirements of Article III,
paragr
3.
5.
Services performed at CGS's request beyond those defined
by Exhibit "A" shall constitute a Change-of-Scope, will be
docume1ted by a change order, and will be billed as outlined above.
Upon a~proval of the change order, such additional work shall be
carrie out in accordance with all of the terms and conditions set
forth 'n this Agreement.
ARTICLE IV - METHOD OF PAYMENT
M nthly, Consultant will invoice CGS for all services rendered
under this Agreement. The original invoice shall be submitted to
Mr. J. erry Neenan, Gas Superintendent, CLEARWATER GAS SYSTEM, 400
Ie Avenue, Clearwater, FL 34615.
A copy of each invoice
shall be submitted to William L. Pence, Esq., Akerman, Senterfitt
& Eidsfon, ,P.A., P. O. Box 231, Orlando, Florida 32802.
I o~ces shall be due and payable within thirty (30) calendar
days af er receipt. CGS shall notify Consultant in writing of any
disputed amount within thirty (30) calendar days after receipt of
invoice; otherwise all invoice charges will be considered
acceptable and correct. Any unpaid balance for other than disputed
charges will draw interest at the rate of one percent (1%) per
month commencing thirty (30) days after receipt of invoice.
Karch 1, 19 4 9: 05aJ1l
RDNICloarwa er:PSA
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Consultant's invoice shall provide the following information:
1. Total number of hours itemized by individual, the hourly
billing rate of each individual, and a narrative description of
services provided on the project which shall include a specific
reference to accomplishment of tasks described in Exhibit "A."
2. Total labor costs as defined in Article III, Paragraph 1.
3. Listing of other reimbursable expenses as defined in
Article III, Paragraph 2, itemized by type of charge.
4. A statement comparing the total fees and expenses billed
up to and including the date of the invoice to the maximum cost
authorized by Article III, Paragraph 3.
5. Copies of documentation supporting all charges.
CGS has the right, at its own expense, to audit Consultant's
books and records relating to this Agreement during the performance
period and for one (1) year following termination of the Agreement.
Any such audits may be carried out at reasonable intervals and
shall be accomplished during normal business hours.
ARTICLE V - TIME FOR COMPLETION
Consultant shall begin work described in Exhibit "A" within
two (2) weeks of receipt of notice to proceed from CGS. Copi~s of
Consultant's draft Contamination Assessment Plan ("CAP"), Health
and Safety Plan ("HSP") and Quality Assurance Project Plan ("QAPP")
shall be delivered to the persons identified in Article IV above by
no later than three (3) weeks from notice to proceed.
six ( 6 )
copies of the final CAP, asp and QAPP shall be submitted to CGS by
Consultant within five (5) working days from receipt of CGS's
March 1, 1994 910Sam
ROHIClearwaterlPSA
5
comments.
Consultant shall begin implementation of the CAP and
QAPP within five (5) business days of receipt of the Florida
Department of Environmental Protection's approval of the CAP and
QAPP .
ARTICLE VI - CONFIDENTIAL INFORMATION
1. All services to be performed by Consultant pursuant to
this Agre~ment and all written and oral surveys, data, reports,
recommendations, or other documents or information generated by
Consultant or received from CGS in performance of this Agreement
are confidential and Consultant shall prevent disclosure of such
materials except to CGS and parties designated by CGS to receive
such information.
Consultant shall not use any information (so
required to be treated as confidential) for any purpose except in
furtherance of Consultant's obligations under this Agreemente
Should Consultant be requested to disclose such materials by any
person, whether by court process or otherwise, it shall promptly
notify CGS.
2. Should the Consultant receive any trade or business
secrets of CGS, it shall treat such infor.mation as confidential and
shall not disclose same to any person.
Should Consultant be
requested to disclose any such trade or business secrets by any
person, whether by court process or otherwise, it shall promptly
notifyeGS.
3. In t?e course of performance of services by Consultant
for eGS, it is possible that certain confidential information will
be revealed to Consultant by CGS or that Consultant will obtain
March 1, 1994 9:05~
RDNICloa~ater:PSA
6
-:
comments.
Consultant shall begin implementation of the CAP and
QAPP within five (5) business days of receipt of the Florida
Department of Environmental Protection's approval of the CAP and
QAPP .
ARTICLE VI - CONFIDENTIAL INFORMATION
1. All services to be performed by Consultant pursuant to
this Agre~ment and all written and oral surveys, data, reports,
recommendations, or other documents or information generated by
Consultant or received from CGS in performance of this Agreement
are confidential and Consultant shall prevent disclosure of such
materials except to CGS and parties designated by CGS to receive
such information.
Consultant shall not use any information (so
required to be treated as confidential) for any purpose except in
furtherance of Consultant's obligations under this Agreement.
Should Consultant be requested to disclose such materials by any
person, whether by court process or otherwise, it shall promptly
notify CGS.
2. Should the Consultant receive any trade or business
secrets of CGS, it shall treat such information as confidential and
shall not disclose same to any person.
Should Consultant be
requested to disclose any such trade or business secrets by any
person, whether by court process or otherwise, it shall promptly
March 1, 1994 9:05am
RDNIClearwaeer:PSA
6
notify CGS.
3. In the course of performance of services by Consultant
for CGS, it is possible that certain confidential information will
be revealed to Consultant by CGS or that Consultant will obtain
knowledge of such confidential information through other sources.
Likewise, it is possible that CGS will become acquainted with
certain techniques and procedures used by Consultant which
Consultant considers confidential.
Consultant and CGS will
maintain the confidentiality of, and will not release or allow
access to, any information, documents, or materials which are
designated as confidential by Consultant or CGS.
4. Consultant shall not name or otherwise identify or refer
to CGS as a representative client for any purposes without first
obtaining the consent of CGS.
5. Consultant acknowledges that CGS is an entity subject to
the Public Records Law (Florida Statutes, Chapter 119) and can
maintain confidentiality of information, documents or materials
designated as confidential only to the extent permitted by such
law.
ARTICLE VII - TERMINATION
CGS may terminate this Agreement at any time, for any reason,
upon seven (7) days written notice to Consultant of the intent to
terminate. In the event CGS shall fail to make timely payment of
any sum owing and due Consultant, Consultant shall have the right,
notwithstanding any other provision of this Agreement, to terminate
this Agreement npon immediate written notice to CGS.
In either
event, payment shall be due to Consultant only for those services
performed by Consultant up to the date of receipt of notice of
termination. Upon termination, Consultant shall, upon payment by
CGS of any sum owing and due, provide and turn over to eGS all
March 1, 1994 9:05am
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7
written surveys, data, reports, recommendations, or other documents
or information generated by Consultant or received from CGS in the
performance of this Agreement.
ARTICLE VIII - INSURANCE
Consultant and Consultant's subcontractors shall, at their
sole cost and expense, at all times during this Agreement, maintain
such insurance as will protect it from claims for damages: (i)
under workers' compensation laws, disability benefit laws or other
similar employee benefit laws; (ii) because of bodily injury,'
occupational sickness or disease, or death of its employees,
including claims insured by usual personal injury liability
coverage; (iii) because of bodily injury, sickness or disease, or
death of any person other than its employees, including claims
insured by usual personal injury liability coverage; and (iv) for
injury to or destruction of property, including loss of use
resulting therefrom -- any or all of which may arise out of or
result from any action of Consultant or its employees in its
performance of this Agreement.
In addition, Consultant shall
maintain insurance
coverage
for contractual liability and
professional .negligence.
Throughout the term of this Agreement,
Consul tant and Consultant's subcontractors shall maintain the
insurance coverage required above in the following minimum amounts:
COVERAGE
LIMITS
(1) Worker's Compensation
Statutory
$1,OOO,OOO Combined
Single Limit
(2) Comprehensive General Liability
(Bodily Injury/Property Damage)
March 1, 1994 9z0Sam
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(3) Professional Liability
$1,000,000 Each
Occurrence
(4) Automobile Liability
(Bodily Injury/Property Damage)
(5) Contractual Liability
$1,000,000 Combined
Single Lindt
$1,000,000 Combined
Single Limit
The City of Clearwater shall be named as an additional insured
on all of Consultant's insurance policies required above.
Consultant shall furnish CGS with certificates of insurance at the
time of the execution of this Agreement by Consultant. Receipt and
acceptance of the Certificates of Insurance or other similar
document does not constitute acceptance or approval of amounts or
types of insurance which may be les s than required by this
Agreement. Consultant shall provide CGS at least thirty (30) days
written notice prior to cancellation or material change in the
coverage required above.
ARTICLE IX - WARRANTY AND LIABILITY
I. Consultant warrants that its services under this
Agreement shall be performed in a thorough, efficient, and
workmanlike manner, promptly and with due diligence and care, and
in accordance with the best practices of the enginee~ing
profession.
Code, as amended from time to time.
All Work shall be done in
2. Consultant shall prepare a QAPP which shall apply to all
sampling and analysis undertaken pursuant to and in accordance with
this Agreement. The QAPP shall be prepared in accordance with the
requirements set forth in Chapter 17-160, Florida Administrative
March 1, 1994 910Sam
RDNIClearwa~8rIPSA
9
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accordance with the QAPP, as approved by the Florida Department of
Environmental Protection.
3. Consultant agrees to indemnify, save harmless and defend
eGS, its officers, directors, city commissioners and employees from
and
against
any
and
all
liabilities,
claims,
penalties,
forfeitures, suits, and the costs and expenses incident thereto
(including costs of defense, settlement and reasonable attorneys'
fees), which CGS, its officers, directors, city commissioners or
employees may hereafter incur, become responsible for or payout as
a result of death or bodily injuries to any person, destruction or
damage to any property, contamination of or adverse effects on the
environment, or any violation of governmental laws, regulations or
orders, caused by (i) Consultant's breach of any term or provision
of this Agreement; or, ( ii) any negligent or willful act or
omission of Consultant, its employees or subcontractors in the
performance of this Agreement.
4. Consultant represents that it has, or will secure at its
own expense, all personnel required in its performance of the
services described in thi.s Agreement.
Consultant shall be
responsible for supervision and direction of the performance of
services by Consultant's employees and the services of any approved
subcontractor. Consultant shall notify CGS in writing and receive
eGS app;oval of any subcontractor that shall be utilized. The
laboratories Consultant subcontracts with to perform services
related to this Agreement shall be appropriately certified pursuant
to applicable federal, state and local laws, ordinances and
regulations.
CGS reserves the right to review the qualifications
March 1, 1994 9105a.l1l
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. o.. _.... " '";,,r..."'~~' _ , , '. " - : t...... ~ ..:..~,..... 4' ..- " '.,~;: ;.:1. . ,-'t.:., ....,..' 0.1 ._ ,. ."
of any individuals assigned by Consultant to carry out the Work and
the right to reject those which are not in CGS's reasonable opinion
qualified. This in no way relieves Consultant of the obligation to
select and assign qualified personnel to provide these services or
of the liability incurred therefrom.
ARTICLE X - INDEPENDENT CONTRACTOR
Consultant is and shall perform this Agreement as an
independent professional consultant, and as such shall have and
maintain complete control over all of its employees, agents, and
operations. Neither Consultant nor anyone employed by it shall be,
represent, act, purport to act, or be deemed to be the agent,
representative, employee or servant of CGS.
ARTICLE XI - NONDISCRIMINATION
Consul tant shall not discriminate against any employee or
applicant for employment because of race, creed, color, sex,
religion, national origin or physical or mental impairment.
Consultant shall comply with all local, state and federal laws,
rules and regulations regarding discrimination in employment
against any individual on the basis of race, creed, color, sex,
religion, national origin, or physical or mental impairment.
ARTICLE XII - COMPLIANCE WITH RECYCLED PAPER ORDINANCE
1. Pursuant to City of Clearwater Ordinance ~5059-90, a-ll
reports submitted to CGS by Consultant in fulfillment of contract
March 1/ 1994 910Sam
RDNICle&rW&terIPSA
II
.. -'~,~-,,: .... " <~:.. '.~. 0/."','. . J'\ .....' '''''1,.'. _. ',' _' :.,l- '~.lI': I. .'"... '..,.
obligations shall use recycled paper when it is available at a
reasonable price and of satisfactory quality to meet contractual
performance standards.
For the purposes of this paragraph, the
price of recycled paper shall be considered "reasonable" if its
cost is no more than 10% higher than the lowest price offered for
non-recycled paper.
2. Consultant shall be responsible for maintaining records
documenting the usage of recycled paper for reports submitted to
CGS in fulfillment of Consultant's contractual obligations
hereunder.
ARTICLE XIII - DRUG-FREE WORKPLACE CERTIFICATION
To comply with Florida statutes, section 287.087, Consultant
certifies that it has implemented a drug-free workplace program and
shall provide a Certificate regarding a II Drug-Free Workplace"
pursuant to the requirements of City of Clearwater Memorandum No.
23 (90-91), dated December 17, 1990, from George C. Banks, CPPO,
Director, Division of Purchasing.
ARTICLE XIV - SAFETY AND HEALTH REQUIREMENTS
It is the Consultant's sole duty to provide safe and healthful
working conditions to its employees on and about the Site. CGS may
order that the work stop if a condition of immediate danger to CGS
employees, equipment or damage exists. This provision shall not
shift responsibility of risk or loss for injuries or damage
sustained from the Consultant to CGS, and the Consultant shall
remain solely responsible for compliance with all safety
March 1, 1994 910Sam
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12
-::
requirements and for the safety of all persons and property at the
Site.
The Consultant shall comply with the standards and regulations
of the Occupational Safety and Health Administration ("OSHA"), the
Florida Department of Labor and Employment Security, and shall
comply with all other appropriate federal, state and local
regulations or City of Clearwater Safety and Health Standards.
ARTICLE XV - CONTINGENCY FEES
Consultant warrants that it has not employed or retained any'
company or person, other than a bona fide employee working solely
for Consultant, to solicit or secure this Agreement. Consultant
warrants further, that it has not paid or agreed to pay any person,
company, corporation, individual, or firm, other than a bona fide
employee working solely for Consultant, any fee, commission,
percentage, gift, or any other consideration, contingent upon or
resulting from the award or making of this Agreement.
ARTICLE XVI - CONFLICT OF INTEREST
Consultant shall accept no employment for its services that
would conflict with its representations of CGS pursuant to the
terms of this Agreement.
Karch 1, 1994 910Sam
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ARTICLE XVII - AGENCY CONTACTS
Consultant shall not contact, negotiate or otherwise confer
with the State of Florida Department of Environmental Protection,
pinellas County Department of Environmental Management, or United
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States Environmental Protection Agency personnel regarding its
services to be performed pursuant to this Agreement without first
providing advance notice to CGS and receiving express written
approval from CGS for such activity.
ARTICLE XVIII - ATTORNEYS FEES, COSTS
In connection with any legal proceeding brought to enforce the
terms and conditions of this Agreement or to interpret the terms of
this Agreement, the prevailing party shall be entitled to recover
from the non-prevailing party all costs, expenses and reasonable
attorneys' and paralegals' fees incurred by said prevailing party
in such proceedings, including al~ costs, expenses, and reasonable
attorneys'
and
paralegals'
fees
incurred
on
appeal,
in
administrative proceedings, or in any arbitration.
ARTICLE XIX - GOVERNING LAW, VENUE
All parties agree that this Agreement and the contents thereof
are to be interpreted and enforced pursuant to the laws of the
State of Florida. Any action at law, suit in equity, or judicial
proceeding for the enforcement of this Agreement or any provision
hereof shall be instituted and maintained only in the courts of the
County of Pinellas, State of Florida.
ARTICLE XX - ENTIRE AGREEMENT
This Agreement supersedes any and all oral or written
agreements and understandings heretofore made relating to the
March 1, 1994 9:05am
RDNIClearwaterlPSA
14
:..
~
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subject matter hereof and contains the entire agreement of the
parties relating to the subject matter hereof.
IN WITNESS WHEREOF, the parties hereto have caused this
Agreement to be executed on their behalf by their respective
representatives, each such representative having been first duly
authorized so to act, as of the date and year first hereinabove
written.
.. .
CITY OF CLEARWATER, FLORIDA>
By:
Its:
Date:
Approved as to form and legality:
City of Clearwater's Attorney
Karch 1,.1994 91054111
RDNsCleazwatsrlPSA
':'
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Exhitit A
3.0 SCOPE OF WORK
3.1 OBJECTIVES
As prescribed by FDEP docwnent Corrective Actions for Contamination Site Cases, the
objectives of this contamination assessment are to: (1) establish the areal and vertical
extent of soil and groundwater impacts at the site; (2) determine impacted source areas,
mechanisms of transport, rate and direction of migration of impacts and groundwater
flow; (3) provide a complete characterization of groundwater impacts; and (4) describe
pertinent geologic and hydrogeologic characteristics that could influence migration of
groundwater impacts.
The historical aerial photographs, Sanborn maps, and the soil and groundwater data and
hydrogeologic characteristics reported iI?- the SSIR prepared by NUS (1990) were used
in developing the scope of work described in this section. This scope of work provides
hydrogeological and chemical data to satisfy the above described objectives. The
contamination assessment investigation for the former Clearwater MGP site will include
the following tasks:
· Task I--Prepare of a contamination assessment plan (CAP), a quality
assurance project plan (QAPP), and a health and safety plan (HSP) to
c.over the proposed field investigation;
· Task 2--Initiate the preliminary field investigation using innovative DPT
to begin lithographic mapping, groundwater and soil testing onsite.
Analytical results will be directed within 24 hours. ECT anticipates
delineating areal and vertical extent of contamination within 5 days using
the 0 PT approach;
· Task 3--Install permanent monitoring wells in locations determined from
field screening analytical results. Sample monitor wells and submit for
laboratory analytical testing; and
...
:-
3-1
r-934PRPS.003-121093
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. ..
.
Task 4--Prepare a CAR for submittal to the city of Clearwater and legal
counsel for review.
The following sections provide infonnation on the scope of each individual task listed
above.
3.2 TASK I-PREPARATION OF CONTAMINATION ASSESSMENT PLAN.
QUALITY ASSURANCE PLAN. AND HEALTH AND SAFETY PLAN
The objectives of the CAP are to detail the specific activities necessary to perform the
contamination assessment and to provide the technical and operational guidelines. for
completion of each activity. The CAP is submitted to FDEP with an accompanying
QAPP that provides system protocols and technical specifications to ensure the technical
integrity of all contamination assessment activities. A site specific HSP is also
developed to provide safety guidance during site characterization activities. These plans
are described in the following paragraphs.
3.2.1 CONTAMINATION ASSESSMENT PLAN
The contamination assessment emphasizes data collection and site characterization. The
CAP will summarize the groundwater and soil characteristics derived from earlier
studies, and will defme all additional field sampling activities, data evaluation
methodology (e.g., computer modeling, mapping, statistical analysis), and identify initial
water quality criteria that may be used to assess the extent and significance of the
detected contaminants.
3.2.2 QUALITY ASSURANCE PROJECT PLAN
ECT's comprehensive quality assurance plan (CompQAP), which has been approved
and is on file with FDEP, will be utilized during all contamination assessment activities.
The CompQAP will be used as the basis for development of the QAPP and for all
environmental monitoring and analyses to be performed during the contamination
3-2
T-934PRPS.OO3-12I093
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assessment. Adherence to the QAPP assures that all data generated during the project
are valid, defensible, and of known precision and accuracy.
3.2.3 HEALTH AND SAFETY PLAN
The purpose of the HSP is to describe the safety, acciden4 and fire protection standards
and requirements. This plan contains standard operating procedures (SOPs) to ensure
the safety of all personnel performing activities associated with the contamination
assessment. During preparation of the HSP, ECT personnel will confer with Clearwater
Gas System personnel for site specific safety requirements that will be required for
workers on the property. The plan will comply with the requirements of Occupational
Safety and Health Administration (OSHA) for all activities to be conducted during the
course of the investigation.
3.3 TASK 2--PRELTh1INARY FIELD INVESTIGATION
The field preliminary investigation scope proposed will determine the aerial and vertical
extent of contamination and, subsequently determine the placement of the permanent
monitor wells for this site. The proposed field investigation was based on the
background information described in Section 2.2; information provided by Clearwater
Gas System personnel; historical aerial photographs and historical Sanborn maps; and
the tank closure report and preliminary CAR for the Pinellas County Health Department
parcel, which was acquired from regulatory files.
The preliminary field investigation will provide data to assess the areal and vertical
extent of soil and groundwater impacts at the site, and assess hydrogeologic factors
affecting the occurrence and transport of contaminants. The field investigation
principally will include an estimated 32 standard penetration test soil borings, collection
of 10 soil samples and 15 groundwater samples for chemical analysis. Preliminary
evaluation of aquifer characteristics and direction of groundwater flow will also be
performed.
3-3
T.934PRPS.003-121093
. ..
3.3.1 DIRECT PUSH TECHNOLOGY
DPT is an advanced technique that directly pushes various instruments into the
subsurface to collect in situ geotechnical and hydrogeological measurements and
samples. This technique descends from the Mechanical Dutch Cone methodology
developed in Holland in the 1920s and is widely accepted and recognized as the Static
Cont Test Procedure, American Society of Testing Materials (ASTM) procedures D-
3441. Supplement literature is provided in Appendix D for further review.
Specifically, these field services will include;
· Piezocone soundings will include tip resistance, sleeve friction, and
friction ratio, soil type, and pore pressure dissipation.
· Hydrocone groundwater sampling will be obtained using this sampler.
As well, hydraulic conductivity will be measured based on timed rate of
filling of the sampler at each of the specified depths for each location.
· Vaporcone sampling that will include soil gas samples
obtained at predetermined intervals in the vadose zone.
· Soil sampling that will involve hydraulically installed split spoon soil
samplers to provide undisturbed soil samples. over a 2-ft interval.
· Direct push well points thjat will involve 1 inch polyvinyl chloride
(PVC) well points installed per the client's specifications for screen and
riser and can be utilized for piezometers or air sparging.
· Decontamination of all equipment following SOPs.
· Borehole pressure grouting by tremie pipe.
3.3.2 BOREHOLE DRILLING AND SOIL SAMPLING
Soil borings are proposed at the 32 locations depicted in Figure 3-1 to supplement
previous data and assess the horizontal and vertical extent of coal tars and visibly
impacted soils. These locations were selected on the basis of historical MOP structures
as depicted on Sanborn maps and aerial photographs, the results reported in the SSIR -
3-4
T.934PRPS.003-121093
. ..
CLEARwrR\PQOPSB-A 1 2
A
NOTE: LOCATIONS SHOWN
ARE APPROXIUATE AN 0
ADDITIONAl.. OR
ALTERNATE BORINGS
MAY BE WARRANTED
BASED UPON DIRECT
PUSH TECHNOLOGY
RESULTS
B
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BUILDlNC
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FIGURE .3-1.
PROPOSED SOIL BORING LOCATIONS
CLEARWATER MANUFACTURED GAS PLANT
CLEARWATER. FLORIDA
Source: f:CT. '99J.
Jl:rc I ~
3-05
En vironmtJn tal ClNlsulting eIl:. TtJchnology. Inc.
"
(NUS, 1990), and information provided by Clearwater Gas System personnel.
As shown in Figure 3-1, an X- Y grid system on 100 ft centers has been established
using an alpha-numerical numbering system to locate individual soil boring locations,
The soil boring locations have been selected to target former locations of gas production
and/or processing structures where soil/groundwater impacts may have occurred due to
leakage and spills and also on parcels south of the former gas plant and southeast of the .
plant site (Pinellas County Health Department parcel) where purifier wastes and bottom
ash may have been disposed. These locations and proposed soil borings are as follows:
Soil Boring Designation
(see Figure 3-1)
A2, A3, 82, 83
Rationale for Selection
Former location of large capacity gas
holder in northwest portion of site_
Previous groundwater impacts reported
in SSIR (NUS, 1990).
A4, B4
Former location of process water
coo ling tank.
Former location of tar tanks and tar still
in central portion of the site.
Former location of small capacity gas
holders, purifiers, tar tanks, and gas
tanks.
C3, C4
D3, E3, F3
D4, E4, F3
Former location of horizontal gas tanks
in southern portion of site.
Former location of high pressure tank.
Site perimeter locations.
Located in vicinity of former sign shop
where paints, thinners and solvents
were stored and used.
Located on parcel south of former. gas
plant where purifier wastes and bottom
ash may have been disposed.
F4
AS, BS, CS, C2, D2,
E 1, F 1, F2
01, G2, HI
..
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r-934PRPS.003-l21093
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Soil Boring Designation
(see Figure 3-1)
04, G5, H4, H5, IS
Ra ionaIe for Selection
Located on paper southeast of former
gas plant were purifier wastes and
bottom ash may have been disposed.
Shallow soil borings will be pushed to depths of approx mateIy 15 ft bIs and deep soil
borings will be pushed to depths of approximately 30 t 45 ft bls using procedures in
accordance with ASTM D-3441. Using this procedure, a 2.5 inch solid stem auger with
tungsten/carbide tips are driven by a high torque/low RP 45 cube hydraulic motor to
allow the DPT instruments to be pushed into dense soil or land filled stratigraphy.
The following procedures allow for the retrieval 0 soil samples from discrete
subsurface intervals and will enable estimation of the vo urne of soils visibly impacted
by coal tars. Soils encountered during drilling that are isibly contaminated with free
product will be containerized and stored in drums ons"te until arrangements can be
contracted for disposal of these soils. The costs for this isposal may be $100 to $300
per ton and, because the volumes (if any) are unknown, ese costs are not a part of this
proposal. While the soil borings are representative of ubsurface conditions at their
respective locations and for their respective vertical re ches, local variations in the
characteristics of these subswface materials are anticipat d and may be encountered.
Soil samples retrieved during DPT will be screened for or anie vapors in the field using
an organic vapor analyzer (OVA) equipped with a flame ionization detector (FID) and
headspace testing procedures as described in Rule 17-770. 00(2), Florida Administrative
Code (F .A. C.). This method has been approved by FD P for investigations by ECT
at numerous MOP sites in Florida. The OVA can be enerally used for qualitative
screening of coal tar impacts in soils even though it is recognized that many of the
o.rganic constituents of coal tar are only semi-volatile or nonvolatile.
3-7-
" T.934PRPS.003-12109~
ECT estimated 10 soil samples will be selected for laboratory chemical analyses for
specific chemical constituents. The correlation between the analytical results and the
OV A readings will be evaluated so as to allow a semi-quantitative understanding of
chemical concentrations within those soil samples analyzed only by the OVA. In
addition, an estimated 15 groundwater samples will be collected dwing DPT field
efforts and analyzed for determination of extent of contamination.
The following procedures will be implemented to retrieve data for the preliminary field
investigation.
3.3.2.1 Piezocone Soundint:s
The computer monitored electric Piezocone utilizes electric strain gauges to monitor the
dynamic properties of a stainless steel sensing device as it is thrust into the earth at a
uniform rate of penetration. The minimum operating procedures and data quantity and
quality exceed the requirements of ASTM D-3441. Data obtained from this
methodology are analyzed pursuant to Robertson and Campanella, Guidelines for Use
and Interpretation of the Electric Cone Penetration Test, November 1989.
The Piezocone PC-l instrument is a durable yet sensitive tool conforming to ASTM
D-3441. Inside the instrument are three load and pressure transducers situated in a
Wheatstone Bridge formation, which communicate with the computer system on the
DPT rig. These transducers relay measurement information on various soil and
groundwater characteristics.
The direct push rig will drive the Piezocone at a constant rate of 2 centimeters per
second (em/see) to depths specified in this investigation while collecting continuous
measurements of the resistance to penetration of the cone. Measurements will also be
made of the combined resistance to the penetration of the cone (tip) and outer surface
of the sleeve. In addition, subsurface pore water pressures will be measured through
~
:3-8
T .934PRPS.003-121 093
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a porous media and pressure transducer. The cable linking the Piezocone tip to the
computer will store internally these measurements and convert all data to soil types by
relating point stress, sleeve friction and the ratio of sleeve friction / point stress to
equivalent soil parameters.
The Piezocone will be used to measure the engineering soil parameters and to assist in
lithographic mapping of the subsurface as per ASTM D-3441. The tip pressure and
sleeve friction values will be used to classify the soil type, bearing capacity, and
settlement potential. Documentation of instrument calibration prior to and following
each hole shall be provided. The rate of push for each hole will be averaged and
documented.
The Piezocone determines:
· Unified soil classifications,
· Relative soil density (standard penetrating test blow values),
· Perched water table conditions,
· Estimates of hydraulic conductivity, and
· Effective thickness of confining units.
3.3.2.2 Computer Monitored Groundwater Sampler (Hvdrocone)
The OS-l Groundwater Sampler (Patent # 4807707) is a state-of-the-art instrument
designed and patented with licensing rights assigned to Subsurface Technology. This
instrument is used for obtaining in situ groundwater samples without the need for
monitoring wells. In addition, as the GS-l instrument is pushed directly to the required
sampling interval, no waste products from drilling operations are generated, thus greatly
reducing crew exposure to hazards and eliminating the disposal of generated hazardous
waste.
Groundwater samples at the site will be collected using the Hydrocone groundwater
-:
3-9
-T-934PRPS.OOJ-121093
sampler. Water samples will be collected starting at the shallow depths and completing
the location at the deepest interval below land surface. The Geosystem Rig will be
anchored in place and, with the field decontamination procedures completed for this
instrument, the commencement of the first sample interval will begin. Upon retrieval
to the surface of the first sample the Hydrocone will be disassembled, transferred to the
decontamination staging area, and a full decontamination Hydrocone will be assembled
in place and pushed to the requested sampling interval for the next groundwater sample.
This procedure will be repeated until all intervals are sampled to the satisfaction of
ECT's field representative. Borehole abandonment will then be initiated according to
the procedures outlined in the SOP.
Samples collected for VOC, solvent, and semi-volatile screening analyses will be placed
into 40 milliliter vials by carefully decanting the Hydrocone contents through a teflon
straw. Using this "gravity drain" the Hydrocone sample will be gently decanted down
the side of the vial to minimize aeration and subsequent volatilization of the sample.
The vials will be completely filled to the point of creating a convex meniscus and
secured with the teflon side of the septum cap contacting the sample. The vial will then
be inverted and tapped lightly to ensure that no air bubbles are present. If bubbles are
present, the sample in the vial will be discarded. Should a VOC vial need to be filled
more than three times to eliminate trapped air, a new VOC vial will be used to prevent
septum deformation and preservative dilution.
Groundwater samples will be carefully decanted into pre-preserved sample bottles
provided by the laboratory. With the exception of oil and grease, total recoverable
petroleum hydrocarbons (TRPH), and volatile organic samples, nonpreserved containers
will be rinsed with sample water before the sample is taken. To check the pH
adjustment of the preservative (acid or base preserved), a small aliquot of a sample will
be tested using close range pH paper. The aliquot will not be returned to the sample
container. pH will be. checked for all samples per each parameter on the first sampling
7
7-3-10
T-934PRPS.003-121093
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event, and on one sample per each parameter on all successive events at the same site.
Sample labels will be properly marked by ECT ~ing a waterproof pen and a custody
seal will be affixed to the sample container in a manner that will cause the seal to break
when the container is opened. The sample containers will be segregated with samples
collected from each well placed into separate zip-lock bags, which will then be placed
on wet ice in a cooler provided by the laboratory. After sampling, all equipment will
be properly decontaminated using procedures in this SOP prior to sampling another
location or leaving the sampling site.
3.3.2.3 Hvdrocone Estimated K Values
The filling sequence of the Hydrocone is monitored by the IBM 386 computer on board
the Geosystem Rig. Once the sampler's stainless steel porous tip is exposed and sample
acquisition begins, data generated by the filling sequence of the Hydrocone is stored in
the computer on board the Geosystem Rig. Transducers communicating with the
microcomputer ensure accurate and complete test measurement and control.
Natural hydrostatic pressure is used to collect the water. sample inside of the GS-l
sample chamber under a variable argon pressure environment (back pressure). The
argon gas back pressure is controlled thorough a series of pressure regulators. The back
pressure is monitored on pressure gauges (in pounds per square inch) on the regulators
and microcomputer screen, which presents a real time graphic presentation of the gas
pressure.
The computer presentation of the gas pressure is converted to Ilfeet of water II so the .
difference between hydrostatic pressure and gas pressure is easily determined. The GS-
1 miniaturized transducers provide input to the computer and associated visual monitor
to enable real time display of the time rate of filling. This data is disc stored for later
presentation on a multicolored plot. The computer generates estimates of the horizontal
3-11
r.934PRPS.003-\2\ 093
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permeability within the aquifer to be calculated based on the time of filling. The
transducers enable the user to be assured that the sampler has not been over or under
filled_
3.3.2.4 DPT Soil Sampling:
The 88-1 soil sampler is a direct push soil sampler similar to a split spoon sampler.
The 88-1 comprises a stainless steel point, a ball chuck system, a 24 inch stainless steel
split spoon, and an umbilical cable. Sampling with the S8-1 begins with complete
decontamination and assembly of the sampler. Initial assembly of the sampler includes
locking the point at the bottom of the sampler with the ball-chuck system. With'the
point locked in positio~ the 8S-1 is pushed to the prescribed sampling depth. Upon
reaching the prescribed sampling depth the ball-chuck system is collapsed, releasing the
point that is then retracted to the top of the sampler with the umbilical cable. Once the
point has been retracted, the "open" S8-1 is advanced 24 inches into undisturbed soils
to collect the soil sample. Upon completion of soil collection the entire assembly is
retrieved to the swface and opened for examination and transfered to sample
preservation containers.
3.3.2.5 Soil Gas Samoline Utilizin~ the Vaporcone
Soil gas sampling, using the Vaporcone, begins folloyling comprehensive
decontamination and assembly procedures. Decontamination procedures are outlined
in Subsurface Technology's CompQAP on file with FDEP. Visual checks are made to
ensure the unit is watertight and properly sealed. The sampler, constructed of 4140
alloy steel with a 1.75 inch outer diameter, is then pushed to the required sampling
depth. Under the control of the operator, the sampler's tip is exposed allowing soil
vapors to enter the sampler's ports. Vacuuming of the soil gases commences utilizing
a pulse pump. Tygon tubing is used to transfer the soil gases from the sampler ports
to the Tediar bags at the surface. Once the Tedlar bags are filled the sampler is
retrieved to the surface and a new Vaporcone is prepared for the next sampling event.
3-12
T-934PRPS.003-121093
02/17/94 15:J9
5'613 2~9 9J8a
HCT T:\MP.~
~002
3.4
Results from the preliminary investigation v, ill be anticipated within 5 working days.
At this time, ECT will conclude the field investigation by installing 10 shallow and 5
cWep surficial aquifer monitor \\'eIJs, and the purging and sampling of the 15 new
monitor wells. In addition, the four existing monitor wells located on the PineIlas
County Health Department parcel Mil also be sampled and analyzed for the same
analytical constituents.
T .9l<CPRP5.00J-02I '7904
The approaches to specific field subtasks are described among the following sections.
The CAP and QAP P will provide specific details.
3.4.1 MONITOR WELL INS1'ALLATION
A total of 15 monitor wells are proposed for installation at the site. T en shallow
surficial aquifer groundwaur monitor wells are proposed to be installed to characterize
the surficial hydrogeologic conditions and to determine the extent of groundwater
impacts at the site and five deep monitor wells are proposed to be installed to determine
the vertical extent of groundwater impacts and vertical hydraulic gradients in the deeper
portions of the surficial aquifer. Shallow wells will be constructed to an estimated total
depth of 15 ft bIs, and deep wells will be oonstructed to approximately 30 to 45 ft bls.
The proposed well locations are shown in Figure 3-2. These locations were selected
on the basis of historical MGP structures as depicted on historical Sanborn maps.,
historical a.c:rial photographs, information provided b)' Clearwllter Gas System personnel,
and the groundwater results previously reported in the SSIR (NUS, 1990). The
rationale for the selected well locations is summarized in Table 3-1. It should be noted
that fLLBl monitor \Veil locations will be based on results of the preliminary field
investigation.
Split spoon sampling (as described in Section 3.3.1), will be conducted within hollow
stem augers for purposes of litho logic description and for visual and OVA identification
3-13
CLEARWTR\ PROPl,AW2 _A I 2
NOTE:
LEGEND
F'ENct
RAllR010D
- - - PAvtUENT
It
e PROPOSED DEEP
UONITOR WE1.1..
.Ib. PROPOSED SHAUOW
'" UcmlTOR WE1.1..
t::\ EXISTING
~ WQNITOR WE1.1..
SCALE: ,. - 100'
o
I
(FEET) 100
_J
MW-8D
e
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LOCATIONS SHOWN ARE APPROXIMATE
AND ADDITIONAL OR ALTERNATE
BORINr.S MAY BE WARRANTED BASED
UPON DIRECT PUSH TECHNOLOGY
RESULTS
PURCHASING
BUlLOtNC
~ ~W-2
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WAREHOUSE
PURCHASING
\1
\\ "'ET'ER SHOP /
\ SEFMCt
OMSlON
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REGULATOR
BUtl.OlNG
L..... ...J
LJ
~ MW-6
HART STREET
ERM-6 ERU-7
@ (!)
· · ERM-5
@ ERM-4
ERM-2 @ ERM-3
~ MW-9
MW-9D e
TANKS
(- J
C )
c ) 0
TANKS
COI.l~ESSOR
PUUP ROQU
HEALTH
OEP AR1\lEHT
MW-'O~ e ~W-l00
JONES STREET
FIGURE 3-2.
PROPOSED MONITOR WELL LOCATIONS
CLEARWATER MANUFACTURED GAS PLANT -
CLEARWATER. FLORIDA
Source: ECT. 199J.
II:: l: I
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3-14
Environm"ntol Consulting .t T"chnology. Inc.
Monitor Well
Designation-
Location Rationale..
Table 3-1. Monitor Well Location Rationale
MW-4
MW-4D
Collocated shallow and deep wells located in northwest portion of site
at location of fonner gas holder. Location of previously reported
groundwater impacts (NUS, (990).
Shallow well located along western perimeter of the former MGP site
to provide groundwater quality data and elevational gradient data
along the western boundary.
Shallow well located in the general vicinity of the tar still and tar
tanks in central portion of the site.
Collocated shallow and deep wells in the general vicinity of gas
holder and tar tanks in south-central portion of the site. Location of
previously reponed maximum groundwater impacts (SSIR; NUS,
1990).
MW-l
MW-ID
MW-2
MW-3
MW-5
Shallow well located in the general vicinity of horizontal gas tanks
and gas producers and compressors in the east-central portion of the
site.
MW-7
Shallow well located in south-central portion of the site in the vicinity
of former gas .holders and horizontal gas tanks. Previously reported
groundwater impacts in this area (SSIR; NUS. 1990).
Shallow well located along southern perimeter of site to provide
groundwater quality data and elevational gradient data at the southern
boundary .
Collocated shallow and deep wells located in the western ponion of
the site and in vicinity of former sign shop where paints. thinners. and
solvents were used and stored.
MW-6
MW-8
MW-8D
MW-9
MW-9D
Collocated shallow and deep wells on parcel south of former MGP
site where purifier wastes and bottom ash may have been disposed.
Will provide groundwater quality data downgradient of MGP site as
well as hydraulic gradient data for the upper and lower ponions of the
surficial aquifer. .
Collocated shallow and deep wells on parcel southeast of former MGP
site where Pinellas County Health Department is now located (fanner
underground storage tank [US11 location). 'Ibis parcel may have been
used for disposal of purifier wastes and bottom ash. Will provide
groundwater quality data downgradient of MGP site and fonner UST
as well as hydraulic gradient data for the upper and lower portions of
the surficial aquifer.
MW-IO
MW-IOD
.See Figure 3-2.
..Tentative location rationale; final well locations will be based on the results of
the soil boring investigation. -
Source: ECT. 1993.
-:
~-l5
T-934PRP4.014-12II93
The shallow monitor wells will be installed using hollow stem augers in accordance
with ASTM D-1452 procedures. Shallow monitor wells will be installed through the
center of the hollow drill stem and positioned at the appropriate depths. The shallow
wells will be screened to intercept any floating contaminants and allow for seasonal
fluctuation of the water table.
of coal tar impacts.
Deep monitor wells will include a 6 inch schedule 40 PVC surface casing set and
grouted to approximately 20 ft bls to avoid introduction of any shallow contamination
to underlying zones. Surface casings for the deep wells will be installed only if visibly
impacted soils are encountered at that particular location. If soils are not impacted then
a surface casing will not be installed. . Mud rotary techniques will be used to drill
through and below the surface casings for the deep wells, then split spoon sampling will
resume.
Each shallow monitor well will have a lO.ft length of number 10 slot screen con-
snucted of 2-inch diameter, schedule 40 FVC casing attached to a 2-inch diameter
schedule 40 PVC riser casing. Threaded joints will be used for coupling the sections
of casing and screen. Glued or heat-welded joints will not be used. The deep monitor
wells have 5 ft screen lengths. The annular space outside the well screen will be filled
with a 20 to 30 mesh clean quartz filter pack to approximately 1 to 2 ft above the well
sc'reen. A I-ft thick bentonite pellet seal will be placed in the annulus above the clean
sand filter pack. The remaining annular space will be grouted with a cement slurry
(Portland, Type I) to approximately 6 inches. bis, and a protective aboveground steel
casing will be set into a concrete pad. Figure 3-3 illustrates a typical shallow monitor
well and Figure 3-4 illustrates a typical deep monitor well.
During all borehole drilling, ambient air will be monitored with an OVA to identify
3-16
::
T.934PRPS.OO3-121093
SHAlWELl.-A4
P9120 9999 12109J
1YPICAL MONITOR WELL CONSTRUCTION DETAIL
FLUSH GRADE COMPLETION
KEY PADLOCK
~~I:~
;. '.
~~~:1Kf
.,.,'....'..:.,
GROUT
PVC CASING
2'" DIAMETER
If II
BENTONITE SEAL
PVC
WELL SCREEN
(0.01 SLOT)
FILTER PACK
(20-30 MESH
SIUCA SAND)
CAP OR PLUG
FIGURE 3-3
SHALLOW MONITOR WELL CONSTRUCTION
_ FLUSH GRADE COMPLETION
'CLEARWATER MANUFACTURED GAS PLANT
CLEARWATER, FLORIDA
Source: ECT, 199.3.
-
DETAIL
J FEET
4" :!:
':I~~'ti
:'lJ~':{i
: "2:';':':>;:
~~~ij
;~!~~
:t~}jt
'...:~. .:'::.
2 FEET
2 FEET
2 FEET
_... WATER TABLE
J INCHES MAX.
t
NOT TO SCALE
~rcl
3-17
environmental Con:sultlng &- Technology. Inc.
OEEPWELL-,V.
P9120 9999 121093
DEEP MONITOR WELL CONSTRUCTION DETAIL
FLUSH GRADE COMPLETION
CONCRETE PAD
.3 FEET
GROUT
[~~~
:1'~~~
;~~~j
4..:t
KEY PADLOCK
PVC CASING
2" DIAMETER
i.'Ht'~
SURFACE CASING
~:y~:i:.
~~~~
....:L. ~ATER TABLE
BENTONITE SEAL
2 FEET
2 FEET"
WELL SCREEN
(0.01 SLOT)
J INCHES MAX.
t
FILTER PACK
(20-30 MESH
SIUCA SAND)
CAP OR PLUG
NOT TO SCALE
FIGURE 3-4..
DEEP MONITOR WELL CONSTRUCTION_ DETAIL
FLUSH GRADE COMPLETION
CLEARWATER MANUFACTURED GAS Pl;ANT
CLEARWATER. ~LORIDA
Source: ECT. 1993.
~.'C I
3-18
EnvironmtMtol Consulting If: Technology. Inc.
generation of potentially hazardous and/or toxic vapors or gases. Air monitoring results
will be included in the soil boring logs. If soil encountered during borehole drilling is
sllspected to be hazardous because of discoloration, odor, or air monitoring levels, the
soil cuttings will be containerized in new, unused drums. The boring logs will indicate
the depth(s) from which suspected contaminated soil cuttings were collected for
containerization. At that time, ECT will recommend specific analytical testing of these
cuttings to obtain cost quotations for appropriate disposal.
Portable tanks will be used to transport and hold drilling water. To eliminate the
potential for cross-contamination, all drilling equipment and well construction materials
will be steam cleaned using water from the drilling water source prior to drilling at each
location. Drilling will be conducted from the potential "least" to the "most"
contaminated areas.
Development of wells will be accomplished as soon as practical after well installation.
Well development will be performed with a centrifugal pump, submersible pump, and/or
bailer until the water is clear and the well sediment free to the fullest extent practical.
If well yields cannot sustain the flow rate of the pump, a bottom discharge bailer will
be used. Water will not be added to the well to aid in development. For any monitor
wells that do not indicate contamination (based on odors, visual inspection, or OVA
analysis), well purge water will be discharged in the vicinity of the monitor well. If
free product or groundwater contamination is evident in any monitor well, the purge
water will be containerized and stored in drums onsite until arrangements can be
contracted for disposal. At that time, ECT will recommend specific analytical testing
of these purge waters to obtain cost quotations for appropriate disposal.
The water level indicator probe and pump or bailer will be rinsed with distilled water
~3-19
T.934PRP5.003-121093
and trisodium phosphate solution, isopropanol, and a distilled water rinse, and allowed
to air dry prior to use in the next well. Well development data recorded in the field
will be tabulated in the field notebook.
3.4.2 SURVEYING
All monitor wells will be surveyed for vertical control by a surveyor licensed and
registered in the State of Florida. The top of casing elevations of all newly installed
monitoring wells will be surveyed to an accuracy of 0.01 ft. The top of the riser casing
will be notched where well elevations are established. Benchmarks previously
established and traceable to a U.S. Coast Guard Surveyor U.S. Geological Survey
mSU"ker will be used.
3.4.3 GROUNDWATER SAMPLING
Groundwater sampling will begin after the new permanent monitor wells have been
allowed to reach equilibrium for a minimum of 5 days. The following procedures will
be followed on the day of sampling:
1. The surface of the water table will be examined for the presence of free
floating hydrocarbons;
2. If applicable, the thickness of the hydrocarbon layer will be measured (to
:to.O 1 ft) using a clear, acrylic bailer;
3. The depth to watcr will be measured (to :to.Ol ft) from the top of casing;
4. The well depth will be sounded and recorded and the volume of the
water calculatcd;
S. The volume of fluid in the screen and well casing will be purged a
minimum of three times. Wells will be purged until-conductivity, pH,
and temperature have stabilized using the following criteria: pH:t 0.1
unit; temperarure :to.S degrees Celsius (OC); conductivity :tlO micromhos
J..l.mhos) per em. These data will become part of the project record. The
amount of t1uid purged will be measured and recorded. Well purge
:
3-20
::
T.934PRPS.OOJ-121093
6.
7.
water will be handled according to the previously described procedures
for well development water. Groundwater sampling will then be
accomplished by using a dedicated s~nless steel bailer for samples to be
analyzed for organics. Following sampling for organics, a peristaltic
pump and tygon tubing will be used to collect samples for metals
analysis.
To protect the wells from contamination during sampling procedures, the
following guidelines will be followed:
a. A dedicated stainless steel bailer will be used for sampling the
monitor wells. The bailer will be decontaminated and supplied
by the analytical laboratory. Monofilament line or braided nylon
line will be dedicated for each well for lowering sampling
equipment into the well; the line will not be reused. Separate
disposable plastic gloves will be used each time a well is either
purged or sampled.
b. If a pump is used to purge water from the well, the pump and the
hoses, as well as elevation tapes or calibrated water level probes,
if used, will be thoroughly decontaminated between samples.
c. All sampling and well purging equipment will be protected from
ground contact by placing the equipment on disposable alwninum
sheeting to prevent soil contamination from tainting the
groundwater samples.
d. Samples will be collected from background wells and wells
suspected of being free from contamination before sampling wells
that are suspected or known to contain contaminants.
Onsite measurements of water quality obtained during the groundwater
sampling episodes will consist of conductivity, temperature, and pH.
These data will be presented in the final report. Measurements will be
made using either a Hydrolab or a Coming Checkmate pH, temperature
-
3-2-1
T-934PRPS.003-121093
and conductivity meter. Calibration standards will be run and recorded
prior to, during, and after each sampling day. Three saline (potassium
chloride) solutions of known conductivity (laboratory prepared) will be
measured using the conductivity function and the meter will be set at
each calibration check. These standards will bracket the expected
conductivity rang~ (l00 to 1,000 Ilmhos/cm) of the groundwater samples_
If calibration indicates that the instrument is not responding correctly, use .
of a backup unit will begin. The pH calibration consists of testing two
pH buffer standards (pH 4.0 and 7.0) and adjustment of the calibration
function to read specified pH units.
8. Inert threaded pve well casings will be used in this program.
Adsorption of certain compounds on the PVC surface may affect the
apparent groundwater concentrations. To minimize adsorption of
analytes by PVC each well will be purged and then sampled as soon as
sufficient water recharge into the well occurs. In this manner, the
contact time between the water sarnpie and the PVC will be kept to the
shortest possible period.
During the sampling of each monitor well, the following information will
be recorded in a notebook:
a. Well number;
b. Date;
c. Time;
d. Static water level, (to :to.OI ft);
e. Depth of well;
f. Number of bailer volumes removed or pwnpmg rate, if
applicable;
g. Time of pumping, if applicable;
3-22
;
-.
T-934PRPS.OOJ-12I093
:-
-=
.'., ::.?:-'~.:
h. Total volume of water purged from well;
1. Water quality measurements of pH, conductivity, and temperature;
J. Other pertinent observations of water samples (color, turbidity,
odor, etc.);
k. Fractions sampled and preservation method;
1. Weather conditions and/or miscellaneous observations; and
m. Signature of sampler.
3.4.4 FIELD DECONTAMINATION
All sampling equipment will be decontaminated by the following procedure prior to Use
and between samples to avoid cross-contamination:
1. Wash with Liquinox and tap water (drinking quality), using a brush if
necessary to remove particulate matter and surface films;
Rinse thoroughly with tap water (drinking quality);
Rinse thoroughly with ASTM Type II or approved water;
Rinse with pesticide grade isopropanol (polar solvent);
Allow to air-dry; and
F or overnight storage, wrap In new aluminum foil to prevent
contamination.
All drilling equipment and well construction materials will be' steam cleaned prior to
. use or reuse.
3.4.5 SAl\1PLE QUALITY ASSURANCE/QUALITY CONTROL
All samples will be collected in a manner that will minimize aeration and prevent
oxidation of compounds in the sample. The container for groundwater samples to be
3~23
T-934PRPS,003-121093
..
,-
. ....:.' _ 1 " " '." . " ' ~. .".. " " , . ~' ..... ~ , , .
analyzed for volatile organics will be filled until it overflows without air bubbles, and
then tightly capped. Special attention will be given to minimizing air contact with
water samples.
Each sample will be carefully labeled so that it can be identified by laboratory
personnel. The sample label will include the project number, sample number, time and
date, and sampler's initials. All samples will be identified with indelible ink on a
standard preprinted and prenumbered label immediately after collection. Information
concerning preservation methods, matrix, and sample location will be included on the
label. Samples will be shipped in insulated ice chests and kept below 40C from time
of sample collection until analysis. Chain-of-custody will be maintained at all times.
At the conclusion of each day in the field, the project manager will review each page
of the notebook for errors and omissions and then date and sign each reviewed page.
3.4.6 CHEMICAL ANALYSIS PROGRAM
This section summarizes the chemical analysis program that will be utilized during the
contamination assessment investigation. Selection of individual analytical parameters
was determined to provide a complete assessment of the site based on ECT's experience
at MOP sites and contaminants associated with byproduct MOP materials.
ECT recommends that the groundwater samples be collected from the proposed monitor
wells and analyzed for volatile organic halocarbons, volatile organic aromatics (VOAs),
P AHs, TRPH, phenols, total and dissolved primary drinking water metals, total cyanide,
acetone, methyl ethyl ketone (MEK) , methyl isobutyl ketone (?\1IBK), and freans:
These analyses will provide data on potential contaminants from the former MGP
operations, former underground storage tank (UST) on adjacent property, former auto
repair shop, and the former sign shop. At least five duplicate samples and/or field
blanks will be collected and analyzed for QA purposes.
3-24 :"
T-934PRPS.003-l21093' .
" ' I'. :':..",...: "':'.' .. .~,..' : r :",'" '~. .. J:.. ,'..' , . :--.,-.).-. ~".' '; , . l ~ , ". \) ,:' ,~~ ~
The analytical methods and procedural references that will be utilized during the
preliminary contamination assessment are given in Table 3-2. Conductivity, pH and
temperature will be analyzed for all groundwater and surface water samples by ECT in
the field at the time of collection. Portable field units such as Hydrolab or Corning
Checkmate meters will be used, following field calibration of the units (EPA, 1983).
The following briefly summarizes the laboratory analyses to be conducted by ENCO
Laboratories, Inc.
3.4.6.1 Volatile Ore:anic Compounds
VOCs will be analyzed by EPA Method 6011602 (water samples) and 8010/8020 (soil
samples). These methods are purge-and-trap gas chromatography methods applicable
for the determination of a number of volatile aromatics and halocarbons.
3.4.6.2 Polvnuclear Aromatic Hvdrocarbons
PAHs will be analyzed by EPA Methods 610 (water samples) and 8310 (soil samples).
These methods utilize gas chromatograpl1y or high performance liquid chromatography
for the detennination of P AH compounds.
3.4.6.3 Total Recoverable Petroleum Hvdrocarbons
TRPH will be analyzed by EPA Method 418.1 for water and soil samples. This method
analyzes extractable petroleum hydrocarbons via infrared srectrophotometer.
3.4.6.4 Phenols
Phenolic compounds will be analyzed by EPA Methods 604 (water samples) and 8040
(soil samples). These methods use gas chromatography flame ionization detectors for
the determination of 11 phenolic compounds.
3.4.6.5 PrimarY Drinkine: Water Metals
The primary drinking water metals (barium, cadmium, chromium, lead, and silver) will
-::
3-25
T-934PRPS.003-121093
Table 3-2. Analytical Techniques, Method Numbers, and Procedural Reference
Volatile Organic
Aromatics GC
Polynuclear
Aromatic Hy-
drocarbons
Parameter
pH (Field)
Temperature
(Field)
Specific Conduc-
tance (Field)
Phenols
Arsenic
Barium
Cadmi urn
Chromium
Lead
Mercury
Selenium
Silver
Cyanide
Method Method
Method Analytical Number N urn ber
Technique (Water) (Soils) Method Reference
Electrometric 150.1 N/A EPA, 1983
Thermometric 170.1 N/A EPA, 1983
Electrometric
120.1
N/A
EPA, 1983
602
8020
EP A, 1983; 1986
GC/HPLC 610 8310 EP A, 1983; 1986
GCIFID 604 8040 EP A, 1983; 1986
Flame A.A. 206.3 7061 EPA, 1983; 1986
rep 200.7 6010 EPA, 1983; 1986
rcp 200.7 6010 EPA, 1983; 1986
rcp 200.7 6010 EPA, 1983; 1986
ICP 200.7 7420 EPA, 1983; 1986
Flame A.A. 245.1 7470 EPA, 1983; 1986
Flame A.A. 270.3 7741 EPA, 1983; 1986
Ie? 200.7 6010 EPA, 1983; 1986
Spectrophotometric 335.2 9010 EPA, 1983; 1986
Notes: N/ A = Not applicable.
GC = Gas chromatograph.
HPLC = High performance liquid chromatography.
FID . = Flame ionization detector.
Ie? = Inductively coupled plasma.
Source: ECT, 1993.
EP A C~emical Pilethods for Chemical Analysis of Water and Wastes; 1983
EP A Test Methods for Evaluating Solid Wastes; 1992
~
3.:. 2 6
T-934PRP4.014"':f21193
be analyzed by inductively coupled plasma technique, EPA Method 200.7 for
groundwater, or EPA Method 6010 for soils. Arsenic and selenium will be analyzed
in groundwater and soils via flame atomic absorption and EP A Methods 206.317061 and
270.3/7741, respectively. Mercury will also be analyzed in groundwater and soils by
the manual cold vapor technique, flame atomic absorption, and EP A Methods
245.1/7470.
3.4.6.6 Total Cyanide
Total cyanide will be analyzed by the spectrophotometric method for water (EP A
Method 335.2) and the calorimetric method for soils (EPA Method 9010).
3.4.6.7 Solvents
Acetone, NfEK, MIBK, trichlorofluoromethane, and dichlorodifluoromethane will be
analyzed by EP A Method 624 (water samples) and EP A Method 8040 (soil samples).
This method utilizes a gas chromatograph with mass spectrometric confirmation.
3.4.7 HYDROGEOLOGIC EVALUATION
Lithologic information obtained from the soil borings will be utilized to construct
geologic cross sections to evaluate the spatial distribution of each geologic unit
encoWltered in three dimensions. Water level measurements will be obtained from all
site monitor wells. Water table elevation contour maps will be prepared and
groundwater flow directions evaluated.
Single well aquifer tests (slug tests) will be conducted for each of the deep monitor
wells and their associated shallow monitor wells to determine the hydraulic conductivity
of the surficial aquifer underlying the site. During a slug test, a volume of water is
instantaneously displaced and the change in water level is monitored and recorded over
a period of time as the well returns to static equilibrium. EeT will utilize an Env~rolab
data logger and pressure sensitive transducer to monitor and record water level changes
3-27
T-934PRPS,003-121093
The site specific hydraulic conductivity will be used in conjunction with the measured
hydraulic gradient and an effective porosity to estimate the average linear groundwater
flow velocity through the surficial aquifer. Details of the hydrogeologic investigation
will be thoroughly described in the CAP.
-(
during slug testing. The aquifer response data collected during the slug test are
analyzed by computer using applicable equations of groundwater flow to calculate the
hydraulic conductivity at the specific well location. Computerized analytical methods
developed by Hvorslev (1951) and Bouwer and Rice (1976) will be applied to estimate
the hydraulic conductivity of the shallow aquifer at the site.
3.5 TASK 4-PREPARATION OF A CONTAMINATION ASSESSMENT
REPORT
The results of the investigation will be detailed in a CAR for submittal to the client and
legal counsel for review. The report will incorporate a description of all techniques and
procedures employed during the field investigation and data analysis tasks. A
description of the site operations and site specific physical, chemical and hydrogeologic
characteristics will be detailed.
Where applicable, contaminant concentrations (isopleth contours) will be plotted on
base maps of the site delineating the areal and vertical extent of groundwater and soil
contamination. These plan view and cross-sectional maps may be used to estimate total
contaminant volumes present .at the site.
...
3-28
7
:..
T.934PRPS.OO3-12l093
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PROJECT TOTAL
$122.334.50
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..' ':{'~;',:":'; .";"/ ," . ',' :.', .' ',..
,:y,
c.' ,'"
; ',;.
'"
... ":)'::
,: '. ',.',,,',
,.,
','" . ,,,"".:;. c,.. '...
;.
;;;';:;:/,> ".
;:~
.:"" ;'
i,' .,
; ii.",',
',.','"e, ,"
~] .'C','., .'.
i.... .;
.'
;'.";,, ",
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:.
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,\'"
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,
',"
r:
;" ,
,"
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;
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..
':',
..
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;/'.{
c,,'
~.,
";,
,,: ;,
,
"
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.
::;
"
;' ;
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<
>';,
.~ ;
;,:;1
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:.:
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ii'
',.
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tic>
..
.,',
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:'. .,
,,' .
;'.
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,,' ,<,
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TOTAL
HOURS
TOTAL
COSTS
.':: ::\~7~44~U)(r
. ...~~,()30.00
. ";S~~()6~OO:.
$11,900.00
. '.' : $$~8SS~OO.
$3,520.00
Labor Task Subtotals
76
283
100
280
739
$51.559.00
;:,': ' :f'lotes:
",,'<.:> .' ,
. . ~,::y :, ~ .' Task 1 -
;.
. Task2-
Task 3 -
Task 4 -
Source: ECT, 1993.
'>,\," ':.,.~\,:c:,.:;>(,';':..j.':.;:1,:.'::c '..' ..... . " ....., ,'}:.";'r: <+:.&"::;;':--:, ,', ',' .
" ,,;i'( >;:\~>:.;;i,';:'>'i':';:'..f.:': .-:. ',". . .:..c:',.;,,,:~','S:;.,,..
. .:.,.t.'.":'C",-.;,:-,.,," ';-;-".:; . ..,.-c'....:;.>, ,., . .. t;.....>..,~;... ;:.",:: '.,:,".
Preparation of CAP, QAPP and HSP. .' '.~'.' '" "AL ." "': ;:;:<i}';:i..} ::.",,::tJL<'f:::::: . c":;".
Preliminary Field Investigations. :;) .:S{.:. }i,"\\::;.; ':. 'J;}:,i}j~":'?;:W~\ '.
Final Field Investigations.::.,' :::::,,; .. , " .-
.':'::'"
Contamination Assessment Report Preparation:," . . co'.
. ,,.,::' '. ,'..,:;
.' '." ,~.{;:Z.l.:{',
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. " '/:) ."n;. .....::)/;i}.'{-.; ;L";:;~i)'" : ..~'~ ..". 'S+ ,-.;','(::!;,
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..":.",;, :' L';"{::", '.; " ".(;.'.:;"". ;::':',. '. "
'.','::~;i"; .:~:> :: ' :,'" , ",.; , ,'<'f.::>; :;.' .. . ; ".' ",..',; ',;, ":,~",c;.
,c:,??:. ' :;.' .",,;,,;:, '\;.! '/{ U,:';:Jc'~r\ ' : '.'.~:j~' it;~. ":;. !;}, .if: '" ,',
:'':::',.,'.', .. :r' ~, . " <""c,:.~. ~ ~.'f',> s:'"c.:{' " ". .;.',;.: ~;c'?' ,', ',,"-'"'''; ~',"r:;. ',;,'~c" ;i:".?gJJf; ;, . ,.,.
'.. ,:\; _ .,.' ~;, ;E,>.;,,;;>,: 'f::';~:l".i::."/',,.< ;,',(,"': ':;;;'::,_ ',";, 'i:,\ ';;,>;:..." .:,: "".' ""'.' "
. ,;0 "lOr:: ". " :<. ;".,:>,.:::~;;,. - ': it i'." '.':c::>.;;'..:-c.' e '- . c'.:.
"':;~t~i~~ 'g-:: i <r.:'::;}: ;,.,C' 'ii,,;'}., :"" '; v ,l~ .' ,:.,,"~;;: ,.,',,:~~ ,.: ' ,,!\u.,
: :j'iO' '," ':' :;':::-1.',';~' ";'.i; .t:.... ,.~}:;;:.: ,,;;:,,)>" ;;vL./:,..:':,c, ;,~\,',;jY~~ ." ;.,<
co>:' ,'tL ):\'.: ::{/.?" ,",.t":i;C.", ."'<" /'~.:..~<',~:,,:~::~i;"\:>"" ,,:'~;'0 :"'" SO"....:
,-'Y".:,"" , ., "~.;.?; '~i'~ . ::,/,/.::t;';,' ':' . :5"2[,: ..,:{.z';;:::J;.~, :.i::':~':~,);:::'(":',,;;;~:;::::i .~c:.;: ,,;.t.;,. ',', :;\,,:!~,~::>,t"".;>>..,
. '.," . '"~'> >;:?-:,::'i,:<;',::,:,;': ' ..' ;,n.. . :::~j(:,...: '::'O:'LL\,;.. '.':',. ,i/',.."': ' .~ . ',,'> , . . ",:<,>:),c". ,,'.,.:.;,',,
'.' ..>.c:....::'.;;.r.:<,);;;,'. ..,:-' <....';:: "-,,,:<::,':',;,:H'. ""'0,>..: :':"'''' :,.>.., . .,' .
" .'." '::. '.: ,';'.:'.':- :"';;':::''','.:', . T"'" \. ',,;. ....;, ' - """'",..~.;; .. '. " :'-'c....,.,;:>., ..;..-....... ' ..:.:: , , .
,;:'; '.'. } t,;) ,'i;.:::':' ,;T.,' , ,~,..~. . . '. ~:~"",":'3'" -"~0'::; \~;; ,(;,:, . .~:;; < J,:' . . '
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':'~,:.,;:. . ,::.tl;;:,~,/,,;;r..;; .:.'.,,;(,...../ '. . 513....:. .;....' "-, .';:.'. .....,.' ~., T-934PRP4.017-11-Dec-93
:' .,,',';'.. .; ....::\:;~:.{,: ~ . .,;?:: ;'.~ .'. . c . _ . ..~~.,. _ .. . _
..;'i,:.....~..
.l ~.:". ~\, I 10 '~T\ ,. . ~/~~':":' '" 1 . "'.: ~ '1\ i ..'::, ,. ('.', .',J,-",::' '"t'" .,.~. ...,3' ~~""'''. -.Ol "'f t',~.,,:' ,..;';:
Table S - 3. Other Direct CostS (0 Des)
ITEW'
EeT f.cJUlPMENT - ODe.
OVA
SUrveyill& Equip.
RoUer Tape
WL Inc1ic..ator
orw 101: Probe
Prod. Bailer
Hand AllIer
DUPT
Sam pliD~ Meters
Sam pliD~ Filter
SampliD~ Fee
Periala.llic:: Pum p
Film/DevelopmclIt
Com pUler
P bococ::opyin&lBilldiD&
Draftiol Maceritb
TRA VEL- ECT Truck
ECT EQUIPMENT oOCa SublOlal:
,. . .
LABORATORY SERVICES
GROUNDWATER (Slandard TurllarouDd)
Kerolclc Aaalytical GTo.1J
EPA Melhod 601/602 - VOCs., EDB. M'TBE
BPA Melhod 610 - PAH
BPA Method 418.1-TPH
.BPA Method~ - Phellols
-EP A Method 335.2 - CN
Primary Metals - (total and dissolved)
BPA Melhod 624 - AcetoDe. MEK. MIBK. FreoD
Quality Control Samples
GROUNDW ATER (24-48 Hour TUrlIarouDd)
BPA Melhod 6011602 - VOCs. EDB. MTBE
EPAMethod 625 - ScreeD
-EP A Method 335.2 - CN
SOlLS (St.llldard Turnaround)
Kcrolc"e Aaalytical Gro.p
EPA Method 801018020 - VOCs.EDB, MTBB
EPA Melhod 8310 - PAH
EPA Method 418.1 - TPH
.EPAMethod 8040 - Phenols
.EPAMethod901O - CN
Primary Metall
EPA Method 8240 - Acetone, ME\(. MIBK, Freon
Quality CODtrol Samples
RATE
PBR.
UNIT
9&.00 / Day
57.50 / Day
11.50 I Day
11.50 I Day
25.00 / Day
17.50/ Day
11.50 I Day
230.00 I Day
34.50 I Day
17.50 I Filler
23.00 I Day
23.00 / Day
17.2S I RoU
11.50 / Hour
0.12/ Pale
11.50 I Proj.
0.45 / Mile
368.00 I Sample
126.00 I Sample
31.50 I ~mple
124.00 I Sample
158.00 I Sample
801.5IJ I Sam pie
210.00 / Sample
735.00 I Sample
31.50 I Sample
320.25 I Sample
126.00 I Sample
31.50 I Sample
124.00 I Sample
158.00 I Sample
759.75 / Sample
SOILS (24-48 Hour Turnuound)
EPA Melhod 801018020 - VOCs,EDB, MTBB
or EPA Method 8240 - Acetone, MEK.. MIBK.
EPA Melhod 8270 - Screen 735.00 I Sample
.EPA Method 335.2 - CN 31.50 I Sample
LABORA TOR Y SERVICES ODCs Subtotal:
SUBCONTRACTOR SERVICES
Subsurface Technolog (DPT)
DPT Ri& - Field Team
Mobilization
Travel ExpeDses
Monitor Well Drillill& Services
Sballow(15') Monilor Wells
Deep (30') Monitor Wells
PROJECT ODCs TOTALS: :
210.00 I Sample
2625.00 I Day
262.5IJ I Event
420.00 I EVeDt
575.00 I Well
1037.00 I Well
. No.'
10
1
1
5
I
5
10
2
5
21
15
5
2
<<
2500
1
o
. :Iar AL.
COSTS'"
$9&0.00
S57.5O
S 11.50
SS7.5O
S2S .00
$87.50
$115.00
S460.oo
$172.50
S367.50
S3-4S.oo
$115.00
S34 .50
SS06.oo
S3OO.oo
S 11.50
~
S3,6:C6~~
20
S7 ,360.00
20
20
40
20
3
$2,523.00
$630.00
$.4,~.00
$3,160.00
$2,422..50
15
15
15
$3,150.00
$11,025.00
S4 72.50
6
SI.921.50
6
6
6
6
2
S756.oo
S189.oo
S744.oo
S94&.DO
SI,519.50
6
SI,260.:oo
S4,4IO.00
S189.oo
147,637.00
6
6
3
1
1
S7,875.oo
S262.50
S420.oo
10
5
S5,75O.00
S5.135.00
S 19,492.50
$70.775.50
.EC1'W1U recomlDend nondetcctable or trlOll concmll'ltiOlU of any plr'alDC'tcr dct.ccUd dl.li,. the pc-dimm...yficld
in_uption be rmlowd CrOlD lbe linal conlanllruuon _menl an.aJyucal awdy.
Source: EC1', 19\1o4.
':"
T-932l.TSt.047
-
02/17/9.1 17:21
~OOl
,-
:-
'8'813 289 90388
FCT-Tampa. Fla.
)
.J
CLFARWATERMAN1JFACTURED GAS PLANT
ENVIRONMENTAL CONSULTING &; TECHNOLOGY, INC.
PROFESSIONAL SERVICEs FEE S{:H EJ )UIE
Labor CI~cation
Principal Scien.tistlEngineer
Senior ScientistlEngioeer
Staff Sci~d"/Fngfneer
Senior Associa11: ScieDtistlEngiDeer
Associate ScientistlEngincer
Senior Tcclmici.an
Teclmi~
Graphics
AdmiDistrati.ve SuppOIt
Rate Per Hour
S98.00
90.00
78.00
70.00
65.00
5S.OO
45.00
40.00
'40.00
The above rates inchIde all diIec::t and indirect costs except reimbursablcs. IndiIcct costs
include such:items as overhead, profit, and StICh sta.tU1Ory and CUStOmary friDge benefits
as social secarity contributions, sick leave, unemployment, excise and payroll taxes,
worker's com:pensati.on, health and retirem~nt benem, bonnses. annna] 1ca.ve, and
holiday pay.
:Reimbmsable expenses shall mean the acOJBl. expense of consultants' fees, subC01ltI'aCtoIS'
fees, ton telephone calls, facsimile transmissions, reproduc:tion of reports and other
project-related maICrials. expendable supplies directly used on the project, computer
charies, equipment use fees, and ~mil:rr project-related items. A five pc:rceJ1t service
charge will be app1icd to all reimbursable expenses.
..'.., t ' ... ~, '.,.. ,t,'" ,..' ~ ~ ;.... ~' ...,. h"~ . _' "'~.". 0:.:," ..., .,....,..... .. .. '\.. . '~.'.
ENVIRONMENTAL CONSULTING FIRM FOR CONTAMINATION ASSESSMENT
RFP 60-94
RESPONSES:
ATLANTIC ENVIRONMEN1~L SERVICES
COLCHESTER, CONNECTICUT
O'BRIEN & GERE ENGINEERS, INC.
TAMPA, FLORIDA
WESTON MANAGERS DESIGNERS/CONSULTANTS
NORCROSS, GEORGIA
Proposal Submitted
Proposal Submitted
Proposal Submitted
Proposal Submitted
Proposal Submitted
Proposal Submitted
Proposal Submitted
Proposal Submitted
Proposal Submitted
Proposal Submitted
Proposal Submitted
Proposal Submitted
Proposal Submitted
ATLANTA TESTING & ENGINEERING
CLEARWATER, FLORIDA
CAMP DRESSER & MCKEE
CLEARWATER, FLORIDA
DAMES & MOORE
TAMPA, FLORIDA
ERM-SOUTH, INC.
TAMPA, FLORIDA
ENVIRONMENTAL CONSULTING & TECHNOLOGY
TAMPA, FLORIDA
FGS, INC.
TAMPA, FLORIDA
FIRST ENVIRONMENT
TAMPA, FLORIDA
GERAGHTY & MILLER, INC.
TAMPA, FLORIDA
HSA ENVIRONMENTAL, INC.
TAMPA, FLORIDA
APPOLO ENVIRONMENTAL
GIBSONTON, FLORIDA
NO BID RESPONSES:
AWD Technologies
Tampa, Florida
Insufficient time to respond
Environmental Science & Eng.
Tampa, Florida
Insufficient time to respond
'....' " .~,.;.. 1") ! " ., .. '.'" ' '. , .' i........ r ' '., ... _: _ '!" . I ,...... ~ ~ r>..., .' . ~",', ~~p
Bock Environmental Services
Valrico, Florida
H20 Environmental Inc.
Venice, Florida
Williams Earth Sciences, Inc.
Clearwater, Florida
WACCO/Suncoast Controls
Tampa, Florida
Conservation Consultants, Inc.
Palmetto, Florida
Environmental Sys. & Svces.
Clearwater, Florida
John Daniels Engineering, Inc.
Ocala, Florida
Reynolds Smith and Hills
Tampa, Florida
Environmental Management Sys.
Chuluota, Florida
Terra Environmental Services
Tampa, Florida
ATEC Associates, Inc.
Tampa, Florida
Environmental Safety Conslnts.
Bradenton, Florida
Schreuder, Inc.
Tampa, Florida
GEO-Ambient
St. Petersburg, Florida
John Daniels Engineering
Ocala, Florida
BCI
Lakeland, Florida
Jones Edmunds & Associates
Tampa, Florida
Applied Earth Sciences, Inc.
Winter Park, Florida
Insufficient time to respond
Insufficient time to respond
Do not offer
Do not offer
Do not offer
Do not offer
No local office
Schedule will not permit
Schedule will not permit
Schedule will not permit
Schedule will not permit
Schedule will not permit
Unable to meet
specifications
Unable to meet
specifications
Unable to meet
specifications
Unable to meet
specifications
Unable to meet
specifications
Unable to meet
specifications
'I'
,.
....., '1", .,.,' 7-" . .4 ~ ".'~'M ' " . .' "..' ,: r~.,....', '.. :, ~,~ .' " -. " 'I' / \ : . - ,\ " ".'1 ); <Or,~ l' ....~..1' " '.~
REQUEST FOR PROPOSAL
Introduction
The city of Clearwater, d/b/a Clearwater Gas System ("CGS"),
Owns a parcel of real property locate at 400 North Myrtle Avenue,
Clearwater, Pinellas County, Florida ("Sitell). The site was the
location of a former manufactured gas plant (IIMGPII) which operated
from the 1920's to approximately 1960. Proposals are now sought
from qualified environmental consulting firms for the performance
or work necessary for the preparation of a contamination Assessment
Report ("CAR") for the facility sufficient to meet all applicable
requirement of the state of Florida Department of Environmental
Protection ("FDEP").
Background
The FOEP has been engaged in a program to evaluate
environmental conditions at former gas plant sites in Florida. As
part of that effort, the Florida Department of Environmental
Regulation first investigated the former Clearwater MGP site in
1988, resulting in the preparation of a Preliminary Assessment,
date October 17, 1988 ("PAil). The information in the PA is not
necessarily accurate and should not be relied upon in preparing
your proposal.
1
. ~ ~ . . ~ . . ~. ;.- 'M:' ~ ..~~".- . ,..".'. -! ..." '- 1 ,. . ~ : I :' .'\ . :~ '~~'. ..~... . l" ..- '\' ~ ,.I.......t.. -'" : '.
The United states Environmental Protection Agency ("USEPA")
retained a contractor, NUS corporation (ltNUSlt) to conduct a site
screening inspection in 1990. NUS produced a site Screening
Inspection, Phase II Report ("SSIRIt), dated June 22, 1990,
documenting its work. Both the PA and SSIR are attached to this
Requested for Proposal.
Following the publication of the SSIR, the FDEP issued to CGS
a Warning Letter #WL92-0021GW525WD, dated December 17, 1992. A
copy of the Warning Letter is also attached. The Warning Letter
directors CGS to initiate contamination assessment activates at the
site and, if necessary, conduct site remediation.
Proposed Scooe
Proposals are requested at this time for work in connection
with the performance of contamination assessment to determine the
areal and vertical extent of soil and/or groundwater impacts at the
site as result of former gas manufacturing operations at this
location. The contamination assessment should include, generally,
those tasks required by FDER in its standard requirements for
contamination assessment actions, as set forth in the attachment to
this Request for Proposal entitled "Corrective Action for
contamination site Cases." The proposal should contain at a
minimum, the following:
1. An identification of proposed areas of investigation and
2
the rationales therefor.
2. Evid~nce of your familiarity with the local geology and
hydrology that may be relevant to the ultimate selection
of soil boring locations and depths and groundwater
monitoring well locations and depths.
3. An identification of sampling parameters and the
rationales therefor. Please include the identity of the
laboratory you propose to use.
4. unit costs for work tasks you are ~roposing, including
unit cost for soil boring, monitoring wells, sample
analysis, equipment rental, materials required for the
work and any other items of cost which can be presented
in unit terms.
5. Identification of the personnel including Project Manager
and work on the project, their qualifications and their
time availability.
6. Billing rates for personnel, equipment, materials,
subcontractor services (to the extent not included in
Item 5 above) and any other charges which you would
intend to make. Please include a statement of your
willingness to maintain these rates through the
completion of a CAR.
7. A breakdown of your estimates of employee hours for each
work task you propose, and associated cost.
8. Total cost figures for each work task.
9. A not-to-exceed cost for the work you propose.
3
~o . All work shall be done in accordance with an FDER-
approved QAPP, and shall comply with all requirements of
federal, state and local statutes, rules, regulations and
orders.
11. Consultant shall be familiar with the investigation of
manufactured gas plant sites and the work of the Gas
Research Institute and Electric Power Research Institute
with respect to assessment and remediation of
manufactured gas plant sites. Consultant's statement of
qualif ications should include a list of all similar
proj ects undertaken previously. by Consultant or currently
being performed by Consultant. Also indicate for whom
you performed the work, the availability of reports you
prepared for review of the quality of your work, and any
experience you have had in conducting remedial action at
such sites.
Familiarity wiJh Site ConditiJJns
Prior to preparation of its proposal, Consultant shall visit the Site. Your proposal
shall include a representation that you have visited the site and
are familiar, generally, with existing site conditions observable
during a visual site reconnaissance. Your proposal shall also
include a representation that you have reviewed and are familiar
with the information contained in the reports and documents
4
.~ ~, "U:~ e t "" -:. (l .' "', i\". r" ,'~ ','_' r .' ,," .~ '...','.. (:, .,.'~ .... .:'. ,:<': ..i'\....,.. ..
.".!:
':",""~~ ',. " . J:'" 0_1
attached to this Request for Proposal.
Sue VISit
Arrangements to visit the site may be made by contacting Mr.
J. Terry Neenan, Gas Superintendent, Clearwater Gas System, at
(813) 462-6630. site visits will be scheduled on Tuesday, November
30, 1993 and Friday, December 10, 1993.
FamilUuity with Laws
The Consultant shall be familiar with all federal, state and
local laws, ordinances, rules and regulations relating specifically
.~ to manufactured gas plant wastes, coal tar-contaminated soils and
groundwater, and generally to any other matter that may affect the
work.
Date and PUue for Proposal SubmittJJl
. Five copies of the proposal shall be submitted to:..
George McKibben
Purchasing Officer
city Of Clearwater
711 Maple st.
Clearwater, Florida, 33615
Note: copies must be submitted no later than 4:00 p.m on Monday,
December 13, 1993. The proposed project manager for each Consultant
5
. ,.,' 1'" .,' >,.J .. ',_ t' '," '.. '~" I' _.:. ,'f'~ "':~"V . ,.....~i.... '~. _ .:,~\ y::-)~ ".", ..~ :f: . :.'
submitting a proposal shall be prepared to meet in Clearwater,
Florida, to discuss the Consultant's proposal at a mutually
agreeable time to established at a later date.
Professiorwl Servkes Agreement
Upon selection of Consultant, a Professional Services
Agreement containing terms and conditions mutually acceptable to
the parties and Consultant, including provisions for payment on a
. time and materials basis with the total cost not to exceed a
specified amount, will be entered into between CGS and Consultant.
Among other terms, the Agreement will:
"
1. contain a broad form indemnity in favor of CGS for bodily
injury or property damage resulting in connection with the
work of Consultant.
2. Require submittal of draft reports at least twenty days prior
to the date final reports will be submitted.
3. Require detailed invoices, including time records.
4. contain a warranty that Consultant's services will meet the
appropriate standards of the industry.
5. Require insurance in amounts and for coverage satisfactory to
eGS, naming eGS as additional named insured.
6. Provide for termination of Consultant services at any time in
the sole discretion of CGS, subject to payment for services
rendered through the date of termination. Do not submit a
proposal if you are not prepared to accept these requirements.
6
. "". . ..,C.... 0: . ^,., . ~ .. . , ' , ,J "~'... ' .. .~:.!.< '. ',~ ~._". "" ' : . ; w. . ~' :
':.>-)
Selection
The services solicited are of a professional and specialized
nature and, thus, the submittal will be evaluated on the basis of
competitive proposals. Evaluation criteria will include your time
and materials submittal, as well as experience, capacity, and
availability to provide necessary manpower and expertise to
accomplish the work in a timely and cost-efficient manner.
CGS reserves the right to accept or rej ect any proposal
without further action, or to waive any informality or irregularity
in any proposal received, whatever appears to CGS to be in its best
interest. Consultant shall not be entitled to payment for any
expenses incurred in preparing its proposal.
Agency Conlads
Consultant shall not contact, negotiate or otherwise confer
with the FDEP, the USEPA or local environmental agency personnel
regarding the site or any activities related to the preparation of
the Consultant's proposal.
Selection Criteria
1.' What is the company's experience with Manufactured Gas
7
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I
I
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Plant (MGP) site & Remediation throughout the United
states? ( 0-40 points)
2. What is the company's experience with the Florida
Department of Environmental Protection in connection with
the assessment and remediation of Manufactured Gas Plant
sites within the state of Florida? (0-30 points)
3. Is the proposed method of assessment complete and
the best technology available? (0-30 points)
4. What does the company's references say about their
performance? To be determined by Clearwater Gas and/or
Bill Pence telephoning the references. (0-20 points)
5. What experience does the company's proposed project
manager have with the remediation of MGP sites? (0-20
points)
Total possible points is 140 points.
Evaluation Criteria
Items of Consideration
Maximum Points.
1) Experience with Manufactured Gas
Plant (MGP) site remediation
thru.USA
40
2) Experience with the Florida
Department of Environmental
Protection MGP remediation
30
3)
Method of Assessment Completeness
30
8
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Company's References
5) Project Manager experience with
MGP sites
20
HAXIHUM
140
$ekctioTl Committee
Chuck Warrington, Managing Director, Clearwater Gas; Miles
Ballog, Environmental, Public Works; Leo W. Schrader, Risk
Management,
Administrative
Services;
william
Pence,
ESQ,
Environmental Attorney, Akerman, Senterfitt & Eidson, p.a.; Terry
Neenan, Superintendent, Clearwater Gas
How RFP Adderula WzIl be communicated
RFP addenda will be forwarded via certified mail by the
Purchasing Manager. It is the responsibility of each firm to call,
write or fax the Purchasing Manager to assure receipt of all
addenda, prior to submission of proposal.
George McKibben, Purchasing Manager
9
, ,
it'
Phone (813)462-6860
Fax (813) 462-6865
Address 711 Maple st.
Clearwater, Florida, 34615
ApDropriations Clause:
't.'", .....- , ~. '., ~ ..A_ ,-1' " , . ~ l ...,' _,' ....: _~ __..... ...\-r.....i"....~.~...- '.....1.. "
The ci ty , as an entity of government, is subj ect to the
appropriation of funds by its legislati ve body in an amount
sufficient to allow continuation of its performance in accordance
with the terms and conditions of this contract for each and every
fiscal year following the fiscal year in which this contract is
executed and entered into and for which this contract shall remain
in effect. The City shall, upon receipt of notice that sufficient
funds are not available to continue its full and faithful
performance o:f this contract, provide prompt written notice to
Seller of such event and effective thirty (30) days after giving
such notice, or upon the expiration of the period of time for which
the funds were appropriated, whichever occurs first, be thereafter
released of all further obligations in any way related to the
contract. In such event, the City will return any unpaid for
equipment obtained through the contract to the Seller. This
equipment shall be in good condition, reasonable wear and tear
excepted.
SecuritvlBid Bond
Not required
Performance Bond
Not required
10
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Public Entity Crimes Statement
Sworn statement under Sec. 287.133(3) (A) Florida Statutes on
Public Entity Crimes:
Florida statutes 287.017 sates that no public entity shall
accept and bid from, award any contract to, or transact any
business of the threshold amount for Category Two (currently
$10,000) with any person or affiliate on the convicted vendor list
for a period of 36 months from the date the person or affiliate was
placed on the convicted vendor list unless that person or affiliate
has been removed from the list pursuant to section 287.133(3) (f)
F.S. No public entity which was transacting business with a person
at the time of the conunission of a public entity crime which
resulted in that person being placed on the convicted vendor list
shall accept any bid from, award any contract to, or transact any
business wi th any other person which is under the same, or
substantially the same control as the person whose name appears on
the convicted vendor list so long as that persons name appears on
the convicted vendor list. If a user department has any questions
concerning the convicted vendors listing, that department should
contact the Purchasing Manager. The attached form is required from
any vendor /contractor entering into a contract with the city, in
the amount of $~O,OOO or more:
Drog-Free Worlcplace Statement
11
. ,<P . , .. ,.' .... . ,~. . o,l - .' '~." .' . t.' - ". .,'.. ' . ,;:,.. .... .
In order to comply with Florida statutes, all bidders will be
required to complete a Drug Free Workplace form (F.S. 287.087). A
copy of the document is attached and must be returned with your Bid
Response.
Preference will be given to businesses with drug-free
workplace programs. Whenever two or more bids which are equal in
respect to price, quality, and service are received by the City for
the. '. procurement of conunodi ties or contractual services, a bid
received from a business that certifies that it has implemented a
drug-free workplace program shall be given preference in the award
process. Established procedures for processing tie bids will be
followed if none of the tied vendors have a drug-free workplace
program.
Insurance Requirements
See Appendix A Attached
Bid Protest Procedure
Any actual or prospective bidder who is aggrieved in
connection with the solicitation or award of a contract nay seek
resolution of his/her complaints by contacting the Purchasing
Manager.
Compliance with Recycled Paper Ordinance
12
.. I,' , ' '. ,'. ' ,- , , .. i -" ." .' " .. ,... , .... .' , '~ : .. ~. jI.,. . t. , ~ ", ~.. .~.t .... .
Per Ordinance #5059-90, the city shall require all persons
submitting responses to requests for proposals or invitations to
bid to agree to the following as a precondition to contract award:
a) All reports submitted to the City by a contractor in
fulfillment of contract obligations shall use recycled
paper when it is available at a reasonable price and of
satisfactory quality to meet contractual performance
standards. For the purposes of this paragraph, the price
of recycled paper shall be considered "reasonable" is its
cost is no more than ten percent higher than the lowest
.
price offered for non-recycled paper.
b) All reports submitted to the city by a contract shall use
both sides of paper sheets whenever practicable.
c) Contractors shall be responsible for maintaining records
documenting usage of recycled paper for reports submitted
to the city if fulfillment of contractual obligations.
Contractors shall submit such records to the city
according to procedures to be established _ by the
Purchasing Manager.
No Corrections Clause
Once a proposal is submitted, the city shall not accept any
request by any proposer to correct errors or omissions in any
proposal submitted.
13
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~'
Retention/Disposm of RFPs Clause
"
The city of Clearwater, Florida reserves the right to retain
all proposals submitted for official record purposes and to use any
ideas in a proposal regardless of whether that proposal is
selected. Submissions of a proposal indicates acceptance by the
firm of the conditions contained in the request for proposals,
unless clearly and specifically noted in the contract between the
city of Clearwater and the firm selected.
The city also reserves the right to dispose of any or all
copies of proposals in whatever manner it deems appropriate. No
copies of proposals will be returned to the proposer.
Legal Name Clause
Proposals shall clearly indicate the legal name, address and
telephone number of the respondent ( company, firm,
partnership,individual). Proposals shall be signed above the typed
or printed name and title of the signer. The signer shall have
authority to bind the respondent to the submitted proposal.
Openness of Procurement Clause
'Written Proposals, other sUbmissions, correspondence, and all
records made thereof, as well as negotiations conducted pursuant to
14
'...\,;.... "... .. ' :. ,~~' '.... ;, It, ,., '. I. ,\.; ..; ~, ";" J., ,,'. \.
the RFP, shall be handled in compliance with Chapters ~19 and 286
of Florida statutes. The City gives no assurance as to the
confidentiality of any portion of any proposals once submitted.
No Collusion C/a.use
By offering a submission to the RFP, the proposer certifies
the proposer has not divulged to, discussed or compared his/her
competitive proposal with other proposers and has not colluded with
any other proposers or parties to this competitive proposal
whatsoever. Also, proposer certifies, and in case of joint
competitive proposal each party thereto certifies as to its own
organization, that in connection with the competitive proposal:
a) any prices and/or cost data submitted have been arrived
at independently, without consultation r communication, or
agreement r for the purpose of restricting competition r as
to any matter relating to such prices and/or cost data,
with any other proposer or with any competitor;
b) any price and/or cost data quoted for this competitive
proposal have not been knowingly disclosed by the
proposer, directly or indirectly to any other proposer or
competitor, prior to the scheduled award of the audit
contract;
c) no attempt has been made or will be made by the proposer
to induce any other person or firm t.o subrni t or not to
submit a competitive proposal for the purpose of
15
, " , :. I ~.....' '," " ""'" " . I ~; ';. ~ . ...' ..... - r . II , ' "
the RFP, shall be handled in compliance with Chapters 119 and 286
of Florida statutes. The city gives no assurance as to the
confidentiality of any portion of any proposals once submitted.
No Collusion Clause
By offering a submission to the RFP, the proposer certifies
the proposer has not divulged to, discussed or compared his/her
competitive proposal with other proposers and has not colluded with
any other proposers or parties to this competitive proposal
whatsoever. Also, proposer certifies, and in case of joint
competitive proposal each party thereto certifies as to its own
organization, that in connection with the competitive proposal:
a) any prices and/or cost data submitted have been arrived
at independently, without consultation, communication, or
agreement, for the purpose of restricting competition, as
to any matter relating to such prices and/or cost data,
with any other proposer or with any competitor;
b) any price and/or cost data quoted for this competitive
proposal have not been knowingly disclosed by the
proposer, directly or indirectly to any other proposer or
competitor, prior "to the scheduled award of the audit
contract;
c) no attempt has been made or will be made by the proposer
to induce any other person or firm to submit or not to
submit a competitive proposal for the purpose of
15
restricting competition;
d) the only person or persons interested in this competi ti ve
proposal, principal or principals is/are named therein
and that no person other than therein mentioned has any
interest in this competi ti ve proposal or in the Agreement
to be entered into; and
e) no person or agency has been employed or retained to
solicit or secure this Agreement upon an agreement or
understanding for a commission, percentage, brokerage, or
contingent fee, excepting bonaf ide employees or
established commercial agencies maintained by the
purchaser for the purpose of doing business.
Informality Waiving/Bid Re;ections Clause
The city may reject bids if:
a) The proposer misstates or conceals any materials fact in
the proposal; or if,
b) The proposal does not strictly conform to the law or
requirements of the RFP.
The City may reject all proposals if it is deemed in the best
interest of the city to do so. The city may also waive any minor
informalities or irregularities in any proposal.
Professional Services/Consultnnts' Competitive Negotiation Act
(CCNA) - Florida Statute 287.055
16
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,;.....
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FINAL RANKING
(Average of 5 RFP Team Member's Scoring)
Environmental
Maximum Geraghty Atlantic Consulting &
Points & Miller Environmental Technology
Experience within
USA 40 26 33.8
Experience
with Florida
Depart. of
Environmental
Protection 30 4
References 20 15.6
20 13 29.8
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Project Manager
Ex erience 10 17
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TOTAL . .:.130 ..... . 68.6 100 ..
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Clearwater City Commission
Agenda Cover Memorandum
"J
__.J .
I tern #I
Meeting Date:
'-//1 g !1Lj
SUBJECT:
GAS MAINS AND SERVICE LINE REPLACEMENT
RECOMMENDA TION/MOTION:
Award a contract to Visk Construction, Inc. of Riverview, Florida, which was the lowest, most
responsive, and responsible bid received in accordance with the specifications to supply labor to replace
gas mains and services at an estimated cost of $123,810.
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
Clearwater Gas System (CGS) annually prepares a gas main and service line replacement program. The
gas mains replaced are old and deteriorating cast iron and galvanized steel. Gas mains composed of
these materials are over thirty-two years old. This contract will replace 7,400 feet of service lines,
12,000 feet of two (2) inch gas mains, and 4,000 feet of four (4) inch gas mains. The mains and
service lines in this program are selected based on age and leak history.
CGS has a contract with Heuer Utility Contractors, Inc. to install gas mains and services previously
approved by the City of Clearwater Commission on 12/02/93. Heuer Utility has committed all of its'
available labor pool to keeping up with our "new" construction. Therefore, we found it necessary to
secure an additional contractor to install the "replacement" mains and services in this contract. Heuer
Utility did submit a bid for this contract. However, the prices in their bid are 7.50fc, higher than their
prices in the annual contract, which reflects the allocation of their labor pool to new construction. The
prices submitted by Visk Construction in this contract are $5,440 or 40/0 lower than Heuer's annual
contract prices.
An analysis was done on the largest dollar item of this bid, two (2) inch P.E. Pipe, to compare installation
by CGS crews against installation by the low bidder, Visk Construction. Including benefits, the labor
and equipment for CGS crews to install the two (2) inch P.E. pipe would cost $40,000 or 21 % more
than Visk Construction. CGS does not have the construction staff to accomplish this workload and
$ 123,810 est
Current Fiscal Yr.
conmission Action:
o Approved
[] Approved w/conditions
o Deni ed
o Continued to:
Reviewed by:
Legal
Budget
Purchasing
Risk Hgmt
CIS
ACM
Other
~
N/A
Originating Dept: ~ _ \
Clearwater Gas system~
Costs: $ 123.810 est
Total
User Dept:
Clearwater Gas System
Slbni tted by:
~
C H~er
Advertised:
Date: 01/21/94 01/28/94
Paper: pin Co Rev Tampa Trib
o Not Requ ired
Affected Parties
~ Notified
o Not Required
FlM1ding Source:
~ Capital Imp.
o Operating
o Other
Attachments:
Bid Tab & Summary
Contract
o None
Appropriation Code:
315-96342-563BOO-532-000
315-96342-563300-532-000
~ Printed on recycled paper
. ," . J. {i .... . '. ~. ..... - " ~ - 1 .. . .' " . ',;' :' r ~I " 1
t"
-2-
would have to hire additional staff. Also, CGS does not have the specialized equipment to perform jack
and bore or directional boring operations and would have to purchase or rent this equipment at additional
cost. The unit price from Visk Construction includes labor and equipment costs.
Sixteen (16) bids were solicited. Five (5) bids were received, with nine (9) no responses and two (2)
no-bid responses. Visk Construction, Inc. of Riverview submitted the lowest and most responsive bid
in accordance with the bid specifications. After careful evaluation, the Manager of Gas Operations
recommends this contract be awarded to Visk Construction, Inc.
The gas materials will be provided by the Clearwater Gas System from existing inventory. These
materials will be issued from the appropriate inventory codes and charged to the Capital Improvement
Project 315-96342-563300-532-000, Replacement and Renewal-Capital. The estimated cost of these
materials is $44,000 and has been previously approved.
The available balance of $346,106.48 as of 02/23/94 in Capital Improvement Project 315-96342-
563800-532-000, Replacement and Renewal-Capital, is sufficient to provide funds for this contract.
~",
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INDEX
.,.~" "-", ..
ARTICLE PAGE
SECTION 1- ADVERTISEMENT FOR BIDS & NOTICE TO CONTRACTORS (t) N/A
SECTION /I - INSTRUCTIONS TO BIDDERS (Il)
. ,
....;. .'
COPIES OF BIDDING DOCUMENTS.
QUALIFICATION OF BIDDERS
EXAMINATION OF CONTRACT DOC;:UMENTS AND SITE
INTERPRETATIONS AND ADDENDA
. .
CONTRACT. TIME
LIQUIDATED DAMAGES
SUBSTITUTE MATERIAL AND EQUIPMENT
SUBCONTRACTORS
..; BID/PROPOSAl: FORM
SUBMISSION OF 8mS
- MODIFICATION AND WITHDRAwAL'OF BIOS
__ .REJECTION OF BIOS
. ..
DISQUALIFICATION OF BIDDER
OPENING OF BIDS
. .
-_ LICENSES, PERMITS, ROYALTY FEES, AND TAXES
..' ,
_ . \~..:<:.'~ IDENTICAL TIE BIOSNENDOR DRUG FREE WORKPLA.CE
. .-:~ ':'"....5 .f~c'(. ::: -.... . - ...
I
.-
AWARD OF CONTRACT .~
BID PROTEST '
. ."-'
. . .
-
TRENCH SAFETY ACT
._SECTlO'N 111- GENERAL CONDITIONS
EXECUTION OF DOCUMENTS
INTERPRETATION OF PLANS
INTERPRETATION OF PLANS AND CONTRACT DOCUMENTS PRIOR
TO OPENING OF BIOS 3
1 - 8
{. If
1
1
2
1
3
1&2
4
3
5 :
3
6
3
7
3
8
.3&4
9
4
10
4,
," , ," ,
11
5
12'
5
13
5
14 .
5
15 .
- 5 &6 ._
..., --..
16 :_. -,
6 .~/ :~._ "7~.:_:,:::-:.
... ....-..
-,
. .. .... .... ""': '~':'
17
,7
18
.'
7
. '
19
-7
- --, ~ 8-1 7..-. '..' ':"'-':.
':- ." ", '. ~ . ~ ~,- '.' ... .
1
-8
.. "."; ....- .'
.J. - ;..' ,
:-
2
'8
".~ - "", . ' I - , .' ..", ... .. r ...~ ...-. \\..: . 1 . '. I)' "I'" . .
12 & 13
13
-.
. ;
.13 . u ~
-.
- '. . ' t _..
.. '~.: .~
, . -'...
13
" -
.
13
13
..
13
u.
..
, 3
1 3 &. 1 4
"
, ARTICLE
INSURANCE, CONTRACTOR'S COVERAGE
'INSURANCE, PUBLIC LIABILITY, AND
PROPERTY DAMAGE
6 " v '
.,. "
INSUI1ANCE, PROOF OF CARRIAGE
DEFINITION OF TERMS
REVISIONS TO PLANS
SUPERINTENDENT'S STATUS
SUPERINTENDENT'S DECISIONS
REVIEW OF DECISIONS
,
SHOP DRAWINGS
. EQ~AL .CLAUSE
... CONTRACTOR TO BE REPRESENTED
:,:." COMMENCEMENT'AND COMPLETION OF WORK,
RESPONSIBIU1Y FOR WORK
SUSPENSION OF WORK
.. '
, EXTRA WORK AND PAYMENT THEREFORE
WORKMEN AND EQUIPMENT
. .
PAYMENT OF EMPLOYEES. . -
;; '~ 19 .'
....{
..: --..- ...--
.....-. --
'. --.-.. --..
. .
"
. .
HANDICAPPED NONDISCRIMINATION
, .19A
'.
PUBLIC CONVENIENCE AND SAFETY
20
"
ACCIDENT PREVENTION
21
SANITARY PROVISIONS
PATENTS, FEES, ROYALTIES, AND LICENSES
I
RESPONSIBILITY FOR DAMAGE
v"
L1TIGA TION
25 0
LIENS
26
PAGE
8
8
8&9
9
9 & 10
10
1 1
11 .
11
11
1 1
1 1
11 & .12
12
12 ' '
14-
14
, SUBCONTRACTORS
, TERMINATION: OTHER CIRCUMSTANCES
14 ,"
28 14 & 15
29 15
30A 15
308 15 '. '
31 15
1 5 & 1,6
SEPARATE CONTRACTS
-
ASSIGNMENT OF CONTRACT
TERMINATION: BREACH
.FAMILlARITY WITH THE PROPOSED WORK
MUTUAL RESPONSIBILITY OF CONTRACTOR
17
TESTS OF SAMPLES OF MATERIALS
t .'-
,j;-
STORAGE OF MATERIALS
EXAMINATION OF THE WORK
DEFECTIVE MATERIALS AND WORK
NO WAIVER OF RIGHTS
'..USE-OF PREMISES
FINAL CLEANING UP
PARTIAL PAYMENT
PAYMENT SUBMITTALS
" FINAL ESTIMATE, PAYMENT, AND GUARANTEE
,I ,"
, .-'" '.
..: .-- ....-:.- . ~:.' >~:;::;.~:.....~.
"'7..," ~~~;~:,;::::.~:<.:,:.;~;~~~~i~, ,'~ ;:{~,~,;:='.;~~..L;. ,~.;: :.:..~id;~.-.
-..:.~ <:.~ ~~~:;.. .~ ..:... .:..._~.:...~~.-:.-.; ';.~:. .._~- -;~. ::..::.:.,
; / '
. .
ALL APPLICABLE CITY PERMITS AND .
.. , -' IMPACT FEES ARE WAIVED ~~:7 ...:-..
-' -. ~ .. "'.-:-'--- ..
.. .. ".
. ..
, ..
SECTOPMIV-CONTRACT
N/A
N/A _
,.,'. __i" .
\:*:- ~-~ ..
SECTION V - TECHNICAL SPECIFICATIONS
N/A'
SCOPE OF WORK
"
'"
SECTION II
INSTRUCTIONS TO BIDDERS
1. COPIES OF BIDDING DOCUMENTS
1 .1 Complete sets .of the Bidding Documents are available for the sum stated in the
Advertisement for Bid from the Office of the Purchasing Manager designated in the
Advertisement for Bid. This amount represents reproduction COSts and is non-refundable. A
complete bidders package containing specifications, bond forms, contract forms, affidavi.ts, and
bid/proposal forms is available only to qualified bidders. Contractors, suppliers, or others who
are not qualified but who may be a possible subcontractor, supplier, or other interested person
may purchase a "Subcontractor" package consisting or specifications, and list or pay items.
1.2 Complete sets of Bidding Documents must be used in preparing bids; neither the City
nor the Gas Superintendent assume.any responsibility for errors or misinterpretations resulting
from the use or incomplete sets or Bidding Documents, by Bidders and their sub-bidders.
1.3 The City, in making copies of Bidding Documents available on the above terms, does
so only for the purpose of obtaining Bids on the Work and does not confer a license or grant.
any other use.
2. QUALIFICATION OF BIDDERS
Each prospective Bidder who represents himself as a prime contractor must pre-qualify to
demonstrate, to the complete satisfaction or the City of C!e3rwater, that he has the necessary
..;;facilities,.; equipment, ability,.. financial :resources, and.- experience. to. p~rform- the work in' a
satisfactory manner before obtaining drawings, specifications and contract documents. An
.. application package for pre-qualification may be obtained by contacting the City or Clean/vater,
..,Clearwater Gas System, Gas Superintendent Division at P.O.. Box 4748, .Clearwater, Florida
34618-4748 (mailing address); 400 North Myrtle Avenue, Clearwater Florida 346i 5 (street
address only) or by phone at (813) 462 6630. All qualification data must be completed and
delivered to the Gas Superintendent at the above address not later than fourteen (14) days
prior to the time set for the receipt ot bids. Bidders currently pre-qualified by the City do not
have to make reapplication.
3.
EXAMINATION OF CONTRACT DOCUMENTS AND SITE
3.1 It is the responsibility of each Bidder, before submitting a Bid, to (a) examine the
Contract Documents thoroughly; (b) visit the site to become familiar with local conditions that
may in any manner affect cost, progress, performance or furnishing of the work; (cl consider
and abide by all appliCable federal, state, and local laws, ordinances, rules, and regulations; .{dJ
study and carefully correlate Bidder's observations with the Contract Documents, and notify
Gas Superintendent of all canflicts, errors, or discrepancies in the Contract Documents.
3.2 In reference to the Technical Specifications and/or the Scope ot the 'Nork for
identification of those reports of explorations and tests ot subsurface conditions at the site
which have been utilized by the Gas Superintendent in the preparation of the Contract
Documents, Bidder may rely upon the accuracy of the technical data contained in such reports
1
.... ~. ~' . 11 '.-: :I..., ".',.' " ."~ '... ......." .,~ ....,t""I.:..,~. l ," '., ~..' ,.,,'. 'if ..... .'; -"'...'.":" .~' ~, . ,,~. ".~
,
'\
SECTION II . INSTRUCTIONS TO BIDDERS CONTINUED:
but not upon nan-technical data, interpreta tions or opinions contained therein or for the
completeness thereof far the purposes or bidding or construction. In reference to those
. drawings relating to physical conditions of existing surface and subsuriace conditions (except
Underground Facilitiesl which are at or contiguous to the site and which have been utilized by
the Gas Superintendent in preoaration of the Contract Documents, Bidder may rely upon the
accuracy of the technical data contained in such drawings but not upon the completeness
thereof for the purposes of bidding or construction.
3.3 Information and data reflected in the Contract Documents with respect to Underground
Facilities at or contiguous to the site are based upon information and data furnished to the City
and Gas Superintendent by owners or such Underground Facilities or others, and the City does
not assume responsibility for the accuracy or completeness thereof unless expressly provided
in the Contract Documents.
3.4 Provisions concerning responsibilities for the adequacy or data furnished to prospective
Bidders on subsurface conditions, Underground Facilities, other physical conditions, possible
conditions, and possible changes in the Contract Documents due to differing conditions appear
in the General Conditions.
3.5 Before submitting a Bid, each Bidder must, at Bidder's own expense make or obtain any
-additional examinations,' investigations,'-explorations, . tests, and studies and obtain any
. additional information and data which pertains to the physical conditions (surface, subsuriace,
and Underground Facilitiesl at or contiguous to the site or otherwise which may affect cost,
: progress~" performance, or furnishing the work in.accordance with the time, price, and other
terms and conditions of the Contract Documents.
3.6 . . On reques~in advance, City will provide each Bidder access to the site to conduct such
explorations and tests as each Bidder deems necessary for submission of a Bid. Bidder shall
fill all holes, clean up, and restore the site to its former condition upon completion of such
....explorations.
. -
..
- -
3.7 The lands upon which the Work is to be performed, rights-of-way, and easements for
access thereto, and other lands designated for use by the Contractor in performing the Work
are identified in the Contract Documents. All additional lands and access thereto required for'
temporary construction facilities or storage of materials and equipment are to be provided by
the Contractor. Easements for permanent structures or permanent changes in existing . ......
structures are to be obtained and paid for by the City unless otherwise provided in the Contract .. . .;..
Documents. ..' _:.-.,-"" -- - .:.:...-_....... _..:__;-:.::.::,_..~.:.t.;.-.:.:-_~6~~~':
.... ,.. -- -- -... .....----. -
.. .
3.8 The submission of a Bid will constitute an incontrovertible representation by the Bidder
.that the Bidder has complies with every. requirement of this Article and that, without exception,
the Bid is premised upon performing and furnishing the Work required by the Contract
Documents by such means. methods, techniques, sequences, or procedures of construction
as may be indicated in or required by the Conuact Documents, and that the Contract
Documents are sufficient in scope and detail to indicate and conve'( understanding or all terms.
and conditions of performance and furnishing or the work. _ __
~
. 2
,'~~....'l..' .:'...~.'..:,~I~. A, '~. .'._.i:("'~ ;-.........,.~.~ '"...,:.a;.t:~...,
SECTION II . INSTRUCTIONS TO BIDDERS CONTINUED:
4. INTERPRETATIONS AND ADDENDA
4.1 All questions as to the meaning or intent of the Contract Documents are to be directed
to the Gas Superintendent. Interpretations or clarifications considered necessary by the Gas
Superintendent in response to such questions will be issued by Addenda, either by mail or
facsimile transmission,.to all parties recorded by the Purchasing Manager as having received
the Bidding Documents. Questions received less than ten (10) days prior to the date for
opening of Bids may not be answered. Only information provided b't formal written Addenda
will be binding. .oral and other interpretations of clarifications will be without legal effect.
4.2 Addenda may also be issued to modify the Bidding Documents a's deemed advisable
by the City or Gas Superintendent.
5. CONTRACT TIME
5.1 . The number of consecutive calendar days within which the work is to be completed
is set forth in the Technical Specifications.
6.
UOUIDA TED DAMAGES
. t}.;.t
6.1 . Provisions for liquidated damages are set forth in the Contract Agreement.
, . ~ ,
.'.-
....,
I .
SUBSTITUTE MATERIAL AND EOUIPMENT
. .
7.1 ",':The Contract; if awarded, 'will be on the basis of materiaL and equipment described in
.: the Drawings or specified in the Specifications' vvithout consideration of possible substitute or
"or equal" items. .'Whenever it is indicated in the Drawings or specified in the Specifications
: .... ';;.. ~.- that 'a substitute 'or "or equal" item may be furnished or used. application for its acceptance
will not be considered by the Gas Superintendent until after the effective date of the Contract
Agreement. The procedure for submittal of any such application is described in the General
Conditions and as supplemented in the Technical Specifications.
8.
. SUBCONTRACTORS
-"
'--
,. ...,
/.
_.~.... -_.. .. --. ....... ," '.-- -... --... ..
. 8.1 If req~ested by the City '~;r-Ga"~ Supe.~intendent,. the' Suc'cessful Bidder, and any other
Bidder so requested, shall, within seven (7) days after the date of the request, submit to the
Gas Superintendent an experience statement with pertinent information as to similar projects
and other evidence of qualification for each Subcontractor, supplier. person, and organization
to be used by the Contractor in the completion of the Work. The amount of subcontract work
shall not exceed fifty percent (50%) of the Work except as ma'y be specifically approved by
the Gas Superintendent. If the Gas Superintendent, after due investigation, has reasonable
objection to any proposed Subcontractor, supplier, other person, or organization, he may,
before recommending award of the Contract Agreementto the 'City Commission, .request the
Successful Bidder to submit an acceptable substitute without an increase in Contract Price or
Contract Time. If the Successful Bidder declines to make any such substitution, the City may
award the contract to the next lowest and most responsive Bidder that proposes to use
....-... .--
...._, -
J
",,: ,.,,:,~.....,~ ,'~. ',,4" '..~ t:.. "I ,.~'~,,~~,~.~ ""',: ";,.,, ~,' '_ V" 1'(:" '..- '.'ll:;:~'" ~/::or
'\
SECTION II - INSTRUCTIONS TO BIDDERS CONTINUED:
acceptable Subcontractors, suppliers, and other persons and organizations. Declining to make
requested substitutions will not constitute grounds for sacrificing the Bid Security or any
Bidder. Any Subcontractor, supplier, other person or organization listed by the Contractor and
to whom the Gas Superintendent does not make written objection prior to the recommendation
of award to the City Commission will be deemed acceptable to the City subject to revocation
of such acceptance af~er the Effective Date of the Contract Agreement as provided in the
General Conditions..
8.2' No Contractor shall be required to employ any Subcon tractor, supplier, person, or
organization against wham he has reasonable objection.
9. BID/PROPOSAL FORM
9.1 The Bid/Proposal Form is included with the Contract Documents and shall be completed
in ink or by typewriter. All blanks on the Bid/Proposal Forms must be completed. The Bidder
must state in the Bid/Proposal Form in words and/or numerals without delineations, alterations,
or erasures, the price for which he will perform the work as required by the Contract
Documents. Bidders are required to bid on all items in the Bid/Proposal farm. The lump sum
for each section or item shall be for furnishing all equipment, materials, and labor for
:, ~ .',completing the section or item as per the plans and contract specifications. :Should it be found
-, -, .-- that quantities or-amounts'shown on the plans or in the proposal, for any part of the work, are
c. . . .'~, exceeded or should they be found to be less after the actual construction of the work, the
'. '~::'.~:-'amount" bid foreach.section or; item wiil be increased or decreased in. direct proportion to the
unit prices bid for the listed individual items.
.. 9.2 .,,:'"...;.Bids by corporations'must be executed in the corporate name by the. president or a ..-
vice-president (or other corporate officer accompanied by evidence or authority to sign) and
.:: ,--.-..:.tha corporate ,seal must be affixed. =-The corporate'address and state of incorporation mus't be
shown below the signature. If requested, the person signing a Bid for a corporation or
partnership must produce evidence satisfactory to .!h~ ~ity of t~e persons'. authority to .~inc.!.
the corporation or partnership. .. ....- - .. '-' -. . --... .__.~-
9.3 Bids by partnerships must be executed in the partnership name and signed by a general
partner, whose title must appear under the signature and the official address or the partnership .-..:
must be shown below'the signature. . . ~ - ."-
.....-.....: :. .... .. . .. "-:' .~-:.. ~~ .1....-
...- '
'--- '- -
9.4 .-_: All name~ must be typed or printed belo~ the ~ignature. ,-::}::;:.:::::=::...::;~:
- . -. .. .. '~.." ---=..- ...-.:.-..
- .
. .-
...
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. ..." ...'
. .-~ - .....~ . : ::':"':" :. .-:....~. .-."
-'
1 O~
SUBMISSION OF BIOS
10.1 Sealed Bids shall be submitted at or before the time and at the place indicated in the
Advertisement for Bids and shall be submitted in the bid envelope provided with the bid
documents. If forwarded by mail, the Bid shall be enclosed in another envelope with the
notation "Bid Enclosed" on the face thereor Clnd addressed to the City of Clearvvater, Florida,-~~;....,,-:-:.
attention Purchasing Manager. Bids will be received at the 'office indicated' in . the ---...
Advertisement until the time and date specified. Telegraphic or facsimile bids received by the" .
Purchasing Manager will not be accepted.; -' ' .-~::"":-:=-_'
4
, ...,1 .,. . .... ' .....~ . . '.; , ,.,' 'I ',.',' , - '\.~... (". j. _:.~, ::.... ....', . ·
"'
'\
SECTION II . INSTRUCTIONS TO BIDDERS CONTINUED:
11. MODIFICATION AND WITHDRAWAL OF BIDS
11.1 Bids may be modified or withdrawn by an appropriate document duly executed (in the
manner that a Bid must be executed) and delivered as described in the Advertisement of Bids.
A request for withdrawal or a modification must be in writing and signed by a person duly
authorized to do so; Withdrawal of a Bid will not prejudice the rights of a Bidder to submit a
new Bid prior to the Bid Date and Time. After expiration of the period for receiving Bids, no
Bid may be withdrawn or modified..
12. REJECTION OF BIDS
12.1 To the extent permitted by applicable state and federal laws and regulations. the City
Manager reserves the right to reject any and all Bids, to waive any and all informalities, and to
reject all Bids which may be considered to show serious omission, unauthorized alteration or
form, unauthorized alternate bids, incomplete or unbalanced unit prices, or irregularities of any
kind. Also, the City Manager reserves the right to reject the Bid of any Bidder if the CitY
believes that it would not be in the best interest of the City to make an award to that Bidder. .
whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial
ability or fails to meet any other pertinent standard or criteria established by the City, The City
...,: reserves' the right to decide which bid is deemed to be the lowest and best in. the interest of
the City of Clearwater.
13.
DISQUALIFICATION OF BIDDER
.#on"
.13.1 . Any or air proposals will be. rejected if .there is any. reason for believing ,that. collusion
. exists among the bidders, the participants in such collusion will not be considered in future
proposals for the same work. The Bidder is required to execute the Non.Collusion Affidavit and
the Sworn Statement on Public Entity Crimes contained in the Con.tract Doc::u~,ents._
14. OPENING OF BIDS
,., -
..,_ __00
15:
. .'
LICENSES, PERMITS, ROYALTY FEES, AND TAXES
..,
.. .... -....~
.. ...-- -..
... -:-. . .:::-;._~--=S
i '.
15.1 The Contractor shall secure all licenses and permits {including permit fees} except as
specifically stated otherwise in the Technical Specifications. The Contractor shall comply with'
all federal and state laws, county, and municipal ordinances and regulations which in any
manner aHect the prosecution of .the Work. City of Clearwater building permit and impact fees
will be waived except as specifically stated otherwise in the Technical Specifications.
'...j
15.2 The CorlCractor shall assu~e a"-I liabiHty for-~oy~ity fees, due to the 'use of any
construction or oper;Hion process which is protected by patent rights except as specifically
stated otherwise in the Technic3/ Specifications. The amount of royalty fee, if any, shall be
stated by the Contractor.
5
..
SECTION II - INSTRUCTIONS TO BIDDERS CONTINUED:
15.3 The Contractor shall pay all applicable sales, consumer, use, and other similar taxes
required by law. The Contractor is responsible for reviewing the pen:inent statutes involving
the sales tax and sales tax exemptions and complying with all requirements.
16. IDENTICAL TIE BIDSNENDOR DRUG FREE WORKPLACE
16.1 In accordance with the requirements of the Florida statutes regarding a Vendor Drug
Free Workplace, in the event of identical tie bids, preference shall be given to contractors with
drug free workplace programs. Whenever two or more bids which are equal with respect to
price, quality, and service are received by the City for the procurement of contractual services,
a bid received from a business that certifies that it has implemented a drug free workplace
program shall be given preference in the award process. Established procedures for processing
tie bids will be followed if none of the ties vendors have a drug free workplace program. In
order to have a drug free workplace program, a contractor shall supply the City with a
certification containing the following six statements and the accomp.anying certification
statement:
1) Publish a statemen~ notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use, of a cOr:'trolled substance is
. prohibited in the workplace and specifying the actions that will be taken
',against employees for violations of such prohibition.
2) Inform employees as to tr1e dangers of drug abuse in the workplace, the
" - business's policy of maintaining a drug free' workplace, any avaiiable drug
. 'counseling, rehabilitation, 2nd employee assistance programs, and the p~r.alties
':..., that may' be imposed upon employees for drug abuse violations.
- . .r. .' 3) . '~':'''''''- Give-: each'-emproyee" engaged in' providing ,the ~commodities or contractual
.. ." '-"~'-services that are under bid a copy of the statement specified in subsection 1).
-. . .
In the'statement specified in subsection 1), notify the employees that, as a '
condition of working on the commodities or contractual services that are under
bid, the employee will abide by the terms of the statement and will notify the
employer of any conviction of, or plea of guilty or nolo contendere to, any
. violation or chapter 893, or of any controlted substance law, of the United ..: .. ---: ~:-
. States, or of any state, for a violation occur~ing i.f"!,~he warkpla~el!o Jater than~::-- :~"~.:-.-":': .
. , ....~ -: ..':". -::0::-: ..., :::: ::-'fl've (5) days after such con viction .-.- ' : . . '_'':''_;" :.:-,-;_ -;.,.. '.-_' :~-:. '~::=''':;::-::-',.=':':.: :;- -. '::;;"--' ;:-.=:' :.. ::; .:' -.-:~-
.. ._,.... "... ._. ,._. 4 ... .. _ .... . ...,. '" ..._.. -t--
.,:.:" _.::: :: '-.- ....--
4)
.-
5)
Impos'~ a sanction on or require the satisfactory 'participation in a drug abuse
assistance or rehabilitation program if such is available in the employee's
community, by any employee who is so convicted.
. . .. .-
. .,
<... --.
I... . -. _
6)
Make a good faith effort to continue to maintain a drug free workplace through
implementation of this section."
'.~''::- -;--,
...,. ".
7)
As the person authorized to sign the statement, I certifY that this firm
does/does not (select only one) fully comply with the above requirements.
6
olio .' :' , ~ _' ~ , ... . . l" . ~ ~ ,,":. .....: ,', 1"1 "~tt......::;," ',1_ I l"J': " . ..~4, '- - , :... . . '. : .... a\"; , .:\ ~. . ~ .... ': . I 't"'I l
..
SECTION II - INSTRUCTIONS TO BIDDERS CONTINUED:
17. AWARD OF CONTRACT
'7.1 Discrepancies between words and figures will be resolved in favor of words.
Discrepancies in the multiplication of units of work and unit prices will be resolved in favor of
the unit prices. Discrepancies between the indicated sum of any column of figures and the
correct sum thereof will be resolved in favor of the correct sum.
, 7.2 In evaluating the Bids, the City will consider the qualifications or the Bidders, whether
or not the Bids comply with the prescribed requirements, unit prices, and other data as may
be requested in the Bid/Proposal form. The City may consider the qualifications and experience
of subcontractors, suppliers, and other persons and organizations proposed by the Contractor
for the Work. The City may conduct such investigations as the City deems necessary to assist
in the evaluation of any Bid and to establish the responsibility, qualifications, and financial
ability of Bidders, proposed subcontractors, suppliers, and other persons and organizations to
perform and furnish the Work in accordance with the Contract Documents to the City's
satisfaction within the prescribed time.
, 7.3 If the Contract is to be awarded, it will be awarded to the lowest responsible,
responsive Bidder whose evaluation by the -City indicates to the City that the award will be in
the best interest of the City.
".
.'.17.4 ;.~:-Award of:contract.will be,made.for.thar.combination.of base bid and alternate bid items
. -. in' the bestinterest.or the City;-however;'unless-otherwisespecified all work awarded will be
..':awarded to only one Contractor. ~"
18. BID PROTEST
.. . .18..1 ..'_'..The..Cit'{ reserves',the.right to,resolve protests of.contraC1: award,.c1aims,.disputes, and
other related procurement matters in accordance with sound business judgement and good
administrative practice. , Only protests from a party with a direct financial interest adversely
affected by a City decision may file a protes.t. . Protests must be filed in writing with the
Purchasing Manager within five (51 days of the date of bid or the date the basis of the protest
was, or should have been, known. Oral protests shall not be permitted. The protest must
state the basis of the protest and the relief requested.
-.. , 9. TRENCH SAFETY ACT
...-
.... . . . ---
- .... . .... ,<.-
. ":_-
. . - " .. .
-.' _. .... -- ..... ..,
I _
-. .
. , .
19.1 The Bidder shall' ~omplY ":'~ith the ~rovisio~s of tile Rodda Trench Safety Act (Ch. 90-
. 96, Laws of Florida) and the provisions or the Occupational Safety and Health Administration's
(OSHA) excavation safety standards, 29 C.F.R.s 1926.650 Subpart P, or current revisions of
these laws. ... ...'
7
..
.
SECTION III
GENERAL CONDITIONS
1. EXECUfION OF DOCUMENTS: The Contract Documents shall be signed and executed by the
Owner and the Contractor in three counterparts,
2. I NTER PR ITA TION 0 F PLANS: On. all plans the figured dimensions shall govern in case or
discrepancy between the scales and figures. The Cantrac~or shall take no advantage of any error
omission in the plans or of any discrepancy between the plans and specifications,. and the
Superintendent shall make such interpretation as may be deemed necessary for the fulfillment of the
intent of the plans and specifications as construed by him and his decision shall be final.
3. INTERPRETA TtON OF PLANS AND CONTRACT DOCUMENTS PRIOR TO OPENING OF BIOS:
If any person contemplating submitting a bid for the proposed contract is in doubt as to the true
meaning of any part of the plans, specifications, or other proposed contract documents, he may submit
to the City Manager a written request for an interpretation thereof. The persons submitting the request
will be responsible for its prompt delivery. Any interpretation of the proposed documents will be made
only by addenda duly issued and copie? of such addenda will be mailed or delivered to each person
receiving a set or documents. The City will not be responsible for any other explanation or
interpretation of the proposed documents.
4. INSURANCE, CONTRACTOR'S COVERAGE: The Contractor shail not commence work under
:this.contract until he.has-obtained aILinsu~ance_required.underthe,fol[owing paragraphs and until ail
such insurance has been approved by the Owner, nor shall the Contrac:or allow any subcontractor to
commenCE: ....,:crk on his subcontrac"= until all insurance has been obtained and approved. A rider must
be '. attached' to the.'principal-Contractor~s. policy ,which _provides full- insurance..c::J"erage for all
subcontractors used by the cantraC1:ar in the course of this conuact.
5. INSURANCE COMPENSATION: The Contractor shall obtain and maintain during the life or this
contract Workmen's compensation Insurance for all of his employees employed at the site of the
project and in case any work is sublet, the Contractor shall require the subcontractor similarly to
provide Workmen's Compensation Insurance for all the laner's employees unless such employees are
covered by the protection afforded by the Contractor. In case any class of employees engaged in
hazardous work under this contract at the site of the Project is not protected under 'Narkmen's
Compensation Insurance, the Contractor shall provide and snail cause such subcontractor to provide
adequate coverage for the protection or his employees not oth~.rwi_se protected.....: - .oo__ '. -. :.0 _ . '._ .
...__. k
-.- '-' "-
. -., -..... _. ..- ----.--
.-. ... --'---.-:-.
.-- ----.. . ---
. . ..
6. INSURANCE, PUBLIC UABILJTY, AND PROPERTY DAMAGE: The Contractor shail furnish, pa'l
fqr, and maintain during the life 0 f this contract, such public liability and property damage insurance
to protect the City, the Contractor, and any of its or his subcon.tractors who may be performing an'l
work under the terms and provisions of this contract, from claims for damages or bodily inju;-y,
including accidental death, as weil as from claims for property damage which may arise from
operations undertaken under this contraG~ whether such operations may be performed by the
Contractor or by any subcontractor or by any other pany directly or indirec:ly employed bV either the
Contractor or the subcontrac~or.
The Contractor's insurance coverage shall include General Uabiiitv, Automobile liabilitY, and
Workmen's Compensation Insurance. and Employer's liabiiity. . The General liability shall be the
comprehensive form including the ca tegories of: Premises JnG Operations, Underground E;'(plosion and
8
~ _ .... . .... "": " ," '. .... ... r..' , ...... '", ~ ~ ',/. '."'....,( . ; ,,~. ~','" .0.". . ...:.' .'~ .~". .~
"
.
SECTION III . GENERAL CONDITIONS CONTINUED
Collapse Hazard, Products and Completed Operations, Contractual, Independent Contractors, Broad
Form Property Damage, and Personal Injury in the minimum amounts of $500,000 for combined Bodily
Injury and Property Damage for each occurrence and aggregate and $500,000 for Personal Injury.
The Automobile and Liability shall be for Any Auto including all Owned Autos, Hired Autos and Non-
Owned Autos in the minimum amounts of $500,000 for combined Bodily Injury and Property Damage.
The Worker's Compensation and EmployerJs Liability shall be in conformance with current state of
Florida statutory requirements.
7. INSURANCE, PROOF OF CARRIAGE: The Contractor shall furnish the Cicy with satisfactory
proof of carriage or the insurance required.
The Certificate of Insurance shall show the City of Clearwater as an additional insured pany to the
Contractor, shall show that all subcontractors or any other party directly or indirectly employed by
either the Contractor or the subcontractor as additional insured party(s) and shall also show the City
of Clearwater as the Certificate Holder. The Certificate Holder shall be notified a minimum of 30 days
prior to any cancellation of policy which may occur prior to the policy expiration date contained an the
Certificate of lnsurance.
The form of the Certificate of Insurance shall be the insurance industry ACORD" Certificate of
Insurance.
8. .....DEFINITION OF TERMS:' The following terms used in this contract'are respectively defined as
follows:
.. Owner'"
."The City, of Clearwater; Florida
.. City Manager'"
. .The duly appointed City Manager of the City or Clearwater, Florida
7
.. Superintendent"
The duly appointed representative of the City Manager. For the
purposes of this Contract, the Superintendent or his duly appointed
representative.
.. Bidder"
Any individual, firm" corporation. or' co-partnersnlp submitting a
proposal for the work contemplated, acting directly or through a duly ~:: ~', ''::'
authorized agent. .. : ',~~~_" ~=-::: ~..~~_:'_~
.-:..' ~ '.!. ~.-:.,.... -.'
-...- ...-_..... .--.. .,-
.. Contractor"
Any person or other entitY which under the terms of this contract may
act either directly or through servants, agents, or employees in order
to accomplish the purpose for which the contract was authorized.
.. Subcontractor"
An individual, firm, corporation, having a direct contract with the
"Contractor" or with any other 'Subcontractor'" for the performance of
a pan: of the work at the site.
-,-:.-.-' ...
"Work'"
All labor necessary to produce the construction iequired by the
contract documents and all materials and equipment incorpora ced or to
.... .
be incorporated in the project.
9
,
SECTION [II - GENERAL CONDITIONS CONTINUED
" Surety"
The corporate body which is bound with and for the Contractor and
which engag~s to be responsible for his payment of all debts pertaining
. to, and for his acceptable performance of the work for which he has
contracted.
" Proposal"
Ihe proposal submitted by the bidder on the standard form.
"Proposal Guaranty"
The certified check or surety bond furnished by the bidder with his
proposal as in evidence of good faith.
" Plans"
The drawings listed in the Technical Specifications, prepared by the
City of Clearwater, or.furnished by the City during the progress of the
work.
"S pecifica tions"
The directions, provisions, and requirements contained herein, together
with all written agreements made or to be made pertaining to the
method and manner of performing the work, or to the quantities and
qualities of materials to be furnished under the contract.
. "
.. Contract Document'" The Agreement between the City and the Contractor including the:
-'Advertisement for Bids
- Instructions to Bidders
"General Conditions
. Technical Specifications
Proposal
:" :7 ~,Proposal Bond
Affidavit
.Non-Collusion AHidavit
Contract Bond
Contract
.;
. ,,". .'l.:~'
together with such supplementary agreements as may be made before
or during the progress of the work.
~Performance Bond"
The approved form of security furnished by the Contractor and his ..._ . _._
Surety as a guaranty of good faith on the part of the Contractor to .:00;'-" ..; .
execute the work in accordance with the terms of the contract. .:..:...,.=':::~?,:;;:~Y ~=:..
.. . .- . -- .., .--' _......._~:-. .. "..
. . - .' . - ~. ,-. '.1.
. ~ ---:- .
-- - . ...,-.-_..-.:~ :-.:-.."
.. 9. REVISIONS TO PLANS:' The right is reserved for the Superintendent to make either before or. .:-;~~::..'~ '~.
after commencement of the work, such alterations in the plans, or in the character of the work as may -.
be considered necessary or desirable to complete fully the proposed construction, provided such
alterations do not change materially the original plans and specifications. Such alterations shall !lot
be considered as a waiver of any conditions of the contract. nor to .invalidate any of the provisions
thereof. Should such alterations in the plans result in any increase in the quantity of the work to be
performed,. a fair ,and equitable sum therefore to be agreed upon in writing by the Contractor and ,.:::. u_.
Superintendent before such work is begun, shall be added to the contract price. Should such
alterations result in a decrease in the quantity of the work to be performed. a fair and equitable sum
to be agreed upon in writing by the Contractor and the Superintendent. shall be deducted from the
contract price.
;,
10
",
SECTION III - GENERAL CONDITIONS CONTINUED
, O. {al. SUPERINTENDENTS STATUS: The Su perintendem shall have general supervision and
direction of the work. He has authoritY to stop the 'Nark whenever such stoppage may be necessary
to insure the proper execution of the Contract. He shall also have authoriw to reject ail work and
materials which do not conform to the contract, to direct the application of force~ to any portion of th'e
work, as in his judgement is required and to order the force increased or diminished, and to decide
questions which arise in the execution of the 'I'Jork. It is fur-her agreed by ail parties hereto that the
Superintendent shall, in a/l cases, determine the amount or quantity, or the classifiCation of the several
kinds of work or material which are to be paid for under this contract, This paragraph shall not be
interpreted to impose responsibilitY upon the City for construction means, methods, and techniques,
and the Contractor shall be solely responsible for ail construction means, methods., techniques,
sequences, and procedures and for coordinating all portions of the work under the Contract,
{b}. SUPERINTENDENTS DECISIONS: The Superintendent shall decide all questions which
may arise relative to the performance of this contract. All decisions of the Superintendent shall, when
so requested, be rendered in writing. They shall be final and conclusive in all maners except the
financial considerations involved. They shall be final also to the financial considerations unless within
ten (1 0) days after such decision the Contractor applies in writing to the City Commission of the City
of Clearwater for a review of such decision.
{cl. REVIEW' OF DECISIONS: When an application for review of the Superintendent's
. . decision is presented, said City' Commission or the City or Clearwater shall, within fifteen (1 5) days
.thereafter, giveopponunicy for the Contrac!Or to appear before it and the Superintendent, and present
evidence bearing upon such decision, and any claims for a modification or re versal thereof. Said City
Commission of. the City of~.Clearwai:er-si1all render. its; decision. wi'thin - fifteen ('5) days after such
appearance and its decision shall be final unless the Contractor shall. within fifteen (15) days after
receiving. the decisioil, give notice in writing of his intention to file suit in court for final determiilCition
"of the matter.
11. .,. .SHOP DRA'NINGS: The. Contractor shall submit, with such. promptness as to cause no delay
in his own work or in that of any other contractor, two copies or all shop or sening dra'Nings and
schedules required for the work of the various trades, and the Superintendent shall pass upon them
with reasonable promptness. The Contractor shall make any correc-:tions required by the
Superintendent, file with him two corrected copies, and furnish such other copies as may be needed.
The Superintendent's approval of such drawings or schedules shall not relieve the Contractor from
responsibility for, deviation from drawings or specifications, unless he has in writing called the
Superintendent's attention to such deviation at the time of submission,' nor shall it relieve him from
responsibility for errors of any sort in shop drawings or schedules. .. ."
. "
.. -
12.. ".:... -EQUAL .CLAUSE":. Where the words PO or Equal" or PO Equal to" appear in specifications, they
shall be interpreted to mean an item or material or equipment similar to that named and which is suited
to the same use and capable of performing the same func,ion and be of the same quality as that
named. Such material or equipment shall be subject to approval by the Superintendent.
I.
- "
13. CONTRACTOR TO BE REPRESENTED: The Concrae,or mus~ at all times either be personally
present upon the work or be represented thereon by 3 responsible agent, to be designated in writing
by the Contractor. This agent shall be clothed with fuil authoritY to act for the Contracmr in all cases,
and to carry out any instructions relative to the work which may be given b'{ the Superintendent or his
authorized agent:.
, 4. COMMENCEMENT AND COMPLETION OF VVORK: The Contrac~or shall schedule a pre-
, 1
..
"
SECTION III . GENERAL CONDITIONS CONTINUED
construction conference to be held within. fourteen (14) calendar days of award of contract. Nocice
to proceed with construction will be within twenty-one (1) calendar days of award of contract or as
directed by the Superintendent.
The Contractor shall commence work and fully complete all work under this contract within the time
limits specified in the Proposal.and in the Agreement of the contract, Requests for time extension
must be submitted in writing to the Superintendent before the expiration of time limits specified in the
contract.
1 5. . RESPONSIBILITY FOR WORK: Untif the acceptance of the work by the City, it shall be under
the charge and care or the Contractor, and he shall cake every necessary precaution against injury or
damage to any part thereof by action or the elements, or from any other cause whatsoever, arising
from the execution or non-execution of the work. The Contractor shall rebuild, repair and make good,
at his own expense, all injuries or damages to any portion or the work occasioned by any cause before
its complecion and accepcance by the Cit'(.
1 6. SUSPENSION OFWORK: The City may at anytime suspend the work. or any part thereof, by
giving one day's notice to the Contractor, in writing. The work shall be resumed by the Contractor
within ten (10) days after the date fixed in the written no,tice from the City to the Contractor to do so.
The City shall reimburse the Contractor for expense incurred by the Contractor in connection '.vitt"l the
work under contract as a result of such suspension, unless such suspension is ordered to secure
compliance with the terms or this contract, But if the work. or any part thereof/shall be stopped by
the notice in writing aforesaid, and if the City does not give notice in writing to the Contractor to
resume work at a date within thin:y 'days' cf the date fixed in the 'written' notice to suspend, the
.--' Contractor may abandon that portion or the work so suspended and he will be entitled to the estimates
and payments for all such "/Gik on the' portions so abandoned, if any. .
1 7. . .- EXTRA WORK AND PA YMENT.THEREFORE:. Any extras which would increase the contract
.... beyond its original amount. must be approved by the City Commission. -When the Contractor is directed
. to periorm work and furnish materials which are neither shown upon the plans, nor reasonably implied
in the specifications, and for which no price has been named in the agreement far work or materials
of like character, such work and materials shall be considered as extra work. The value of any such
extra work or change shall be determined in one or more of the foilowing ways:
A.
B.
C.
By estimate and acceptance in a lump sum.
By unit prices named in the contract or subsequently
By cost and percentage or by cost and a fixed fee.
agreed upon~
._- -. ----.- . ---------
- .
.- ,".. '--- - --. . .. . -- ----..- -.. .._----
_..... ...__.... '..~___ .,_., . ....~.~.. ___' -....0.__ 4.'__
If none of the above methods is agreed upon, the Contract~~, pro~ided h~ recei~~s an order-as above:" <:-.~:.-:::;.~
shall proceed with the work. In such case and also under any case. he shall keep and present in such'~." .
form as the Superintendent may direct, a correct account of the net: cost of labor and materials,
together with vouchers. In any case, the Superintendent shall certify to .the amount, incfuding
reasonable allowance for overhead and profit due to the Contractor. No eX1:ras or any kind will be
allowed unless ordered in writing by the Superintendent prior to performance or the work. "
No verbal order or sugg'estion given by any employee of the City shall be construed as authorizing or __
laying the basis for any claim on the part of the Contractor far extra compensation, either for extra
work or ma cerials or for damages because or the Contractor's compliance therewith. Such verbal
orders and suggestions as to the performance of the work may be freely given. but in case they appear
to the Contractor to involve extra work. for which he should receive extra com pensation, he must
12
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SECTION Ifl -,GENERAL CONDITIONS CONTINUED
make written demand for a written order for extra work. In case or dispute s to what does or does
not constitute extra work, a decision will be make by the Superintendent.
18. WORKMEN AND EQUIPMENT: The Contractor shall employ competent superintendents,
foremen, and workmen. The Superintendent may bar from the project area any person or persons
employed by the Contractor wbo shall misconduct himself or be incompetent or negligent in the due
performance of his duty, and such person or persons shall not be employed again on the work without
written consent of the Superintendent.
19. .,' PAYMENT OF EMPLOYEES: 'The Contractor and each of his subcontractors shall pay each of
his employees engaged in work on the project in full. Whenever, in the opinion of the Superintendent,
it may be necessary for the progress of the work to secure to any of the employees engaged in the
work under this contract any wages which may then be due them, the City is hereby authorized to pay
the employee the amount due them or any lesser amount, and the amount so paid them, as shown by
their receipts. shall be deducted from any monies that may be or become payable to the Contractor.
19A. HANDICAPPED NONDISCRIMINA TlON: The Contractor will not discriminate against any
employee or applicant for employment because he or she is handicapped in regards to any position for
which'the employee or applicant for employment is qualified.
20:-:--::-: PUBUC CONVENIENCE AND SAFETY: 'The Contractor shall conduct his work so as to interfere
as Iittle-as-possible'with private 'businesS' orpublic trave/.'-:= He shall; whenever necessary or'required,
maintain barricades,-maintain Iights,-and' take- such other precautions as may be necessary to protect
life 'and"proper!"Y,-a'nd he'shall"be liable' for <:111 damageS"occasioned in'an'{way:by his ac:ion 'or' neglect
anhat 'of his-agents' or'employees." The: Contractor shall'be responsible 'for the maintenance of traffic.
I f required "'by~the- Sup(lri:1tendent~:- spedal'.policemen, shall be' used. - See also' Section IV -. Traff:::
Control. ..,
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'procection of persons and property,c,-'Allapplicable safety'regulations,' building codes and construction
co'des shall be observed.
22. .' SANITARY PROVISIONS: The Contractor shall provide and maintain in a neat and sanitarY
condition, such accommodations for the use of his employees as may be necessary to'comply with the
requirements of the State Board of Health or of the Superintendent.' ~ '.. '-~-, " ',',--
......_~~a:.:;..;;--:...i-.~..,..:..;~.~;~',"':~:._..-. ..;::. .l,~'.
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23. '::--- PATENTS, FEES, ROYALTIES, AND UCENSES: If th~ Contractor is required or desires' to use .:',
any design. ~device, material, or process covered by' letters patent or copyright, he shall provide for'
such use by suitabre legal agreement with the patentee or owner, and a copy of this agreement shall
be' filed with the: City.', If no such agreement is made or filed, the' Contractor and the Surety shall
indemnify and save harmless the City fram any and all claims for infringement by reason of the 'use of
such patent,' device, design, material, or process, or any trademark or copyright in connection with the
work to be performed under the contrac:, and shall indemnify' the City for any cost, expense, and
damages which it may be obliged to pay by reason of any such infringement at any time -during"
prosecution or after the completion ,of the work.
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24. RESPONSIBIUTY FOR DAMAGE: The Contractor shall indemnify and save harmless the City -
and all of its officers and employees from all suits; actions,' and claims of any character, name or
description, brought far or an account of any injuries or damages received or sustained by any persons'
or property, by or from the said Contractor or by or in consequence of any neglect in safeguarding the
13
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CUSTOMER ~ 11742
C E R T I FIe A T ~
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INS U RAN C E
ISSUE [IHTE:
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I)ISK CONTRUCTIGN !Ne
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1!~!5 MCMULL~H LOOP
~~I\':EF~I)IEt.:! F~
ZIP CODE 33569
=======================~==~====:=======~===================~====~=======~~=========~============ ===~=~================
PRODUCER I THIS CE~:TI?ICATE IS ISSUED A:3 A MATTE~ ~F !!1FtJf::MAi nll Olll '( AIm rnrJF=:;'~
SHONTER ~ SHONTER !~IC t~o RIGHTS UPON THE CERT!F!CA1"E HOLDER. THIS C~RT!F ~ATE"BoE~ ~lof~~M~~51
POBOX 2800 I EXTEND OR ALTER THE COVERAGE ~FFGRDED ~y THE POLle ES BELOW. .
PIHELLAS PARK FL
(813) 545-(,965 I
ZIP CODE 34664 I
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CQliEF:AGES
THIS IS TO CERTIFY T~AT ~OLIC!~S OF I!lSURAIICE LISTED EE~O~ ~AVE SE~~l IS2UE~ TO THE !~iEU~ED tlAME~ ABOVE ~aR THE ?QLISY
f'ER!OD INDIC~T~D, NOTWITHST~NDING ANY 2E~U!R~M~NT: T~~M QR COND!TION OF AtiY SONT2~CT OR QTH~2 ~QCUMENT SIT~ ~~2PECT TO
~H!CH THIS CE~T!?!CATE ~AY 3E !SSUEJ OR MAY P~~T;I~!; T~~ I~!2UR~t~CE ~F~GRDED 3Y THE PQL!~!~S DE~C~I3~~ ~~~E!~f IS SUSJEC7
TO ALL THE TERMS, E:(CLUSIO~lS, AND CONDIT!ONS OF SUCH PGLICIES. L!HI.r2 SHO~~l MAY H~VE S~~!~ R~~UCED ?\( PAID CL~I~S.
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'J3/0 1/94
i;3/01/95
() ST~TUTORY LIMITS
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GERT!F!CATE ~OL~ER ! C~NCELL~T:G~i \
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MARILYN D. WILLIAIv\S
CONTRACT
This CONTRACT made and entered into this day of , 19
/ by and betT,.;een the City of Clear-,..;ate!:", Florida, a municipal corporation,
.hereinafter designated as the i'ci ty", and
Visk Construction, Inc.
, of the City of ..
Clean."ater
County of Pine lias
designated as the "Contractor".
and State or Florida, hereinafter
'WITNESSETE:
That the parties to this contract each in consideration
undertakings, promises and agreements on the part of the other
contained, do hereby undertake, promise and agree as foliows:
of the
herein
The Contractor, and his or its successors, assigns, executors or
administrators, in cons ideration of the sums of monev as herein after set
forth to be paid by the City and to the Contractor, shall and will at
-their own cost. and expense perform all labor, furnish all
~~~, tools and equipment for the following:
Gas mains and Service lin replacement various locations. (75-94)
For
One hundred twenty three thousand eight hundred ten dollars and 00/100 ($123,810)
.~
In . accordance with such, proposal and .technical supplemental
specifications and such other special provisions and drawings, if any,
which' will. be submitted by the City, toget::J.er with any adver'tis€:!:!1Ent,
instructions to bidders, general conditions ,-proposal and bond, "Yihich Ulay
be hereto attached, and any drawings if any, which way be herein referred
to, are hereby made a part OL this contrac~, and all of said work to be
performed and completed by the contractor and. its successors and assigns
shall -be fully completed in a good. .and v.rorkmanlike manner to the--
satisfaction-'of the city:. .._--~_:~ ---:- ---.., .- --"-.
" .~.
'--./
Lf.. -the Contract:.or should.'. fail to . cOwply '. with any of the te!.llls I
conditions, provisions or stipulations as contained herein within the
tune specified for completion of t:ne wor~< to be perfor:ned by the-
Contractor, then the City I may at_ its option,: avail itsel.f of any or. all :.-
:.~::_rem.edies-:provided on its behalf and shall...have the right to proceed <to....:. ._ __.
--.complete such work: as Contractor. is -Obligated to perform - in accordance -.;
wi th the provisions as contained herein..... ----. _. . -. .. u. ._~.. ':.
. .; : .;,~
._.
THE CONTRACTOR AND EIS OR ITS SOCCESSORS ~ ASSIGNS DOES HEREBY AGREE TO
ASSUM.E THE DEFENSE OF ANY LEGAL. ACTION WRICE. l-f-AY. BE BROOGBT AGAI~lST TEE
CITY - AS A. RESULT OF TEE CON'l'P..ACTOR'S ACTIVITIES ARISING OaT OF THIS
CONTRACT. AND FURTHERMORE I IN CONSIDERATION OF T:EE TER-'1S, STIPULATIONS 1>.lID
CONDITIONS AS CONTAINED HEREIN, AGREES. TO EOLD TEE CITY FREE ~~u RAP_~ESS
.. FROM ANY AND ALL CLAIMS FOR D~.MAGES, COSTS OF .SUITS, JUDGHENTS OR DECREES
RESULTING FROM ANY CLAIMS HADE- ONDER THIS CONTRACT AGAINST THE CI'l.'Y OR
TEE CONTRACTOR OR, TEE CONTRACTOR I S SOB-CONTP3~CTORS I AGENTS, SERVANT S OR.
E.MPLOYEES RESULTING FROM ACTIVITIES BY- TEE APORE...1.!E11TIONED COlfTR..';\CTOR,
SUB-CONTP~CTOR, AGElff SERVANTS OR ~~~LOYEES.
"."
- 4 -
07/87
CONTRACT
(2 )
In addition to the foregoing p~ovisions, the Cont~ac~or agrees to conform
.to the following requirements:
In, connection with the performance of work. under this cont=act, the
Contractor agrees not to disc~iminate against any emolovee or aoolicant
- - - - ...
for employment because of race, sex, religion, color, or national origin.
The aforesaid provision shall include, but not be limited to, the
following: employment, upgrading, demotion, or t=ansferj rec~uitment or
recruitment advertisingj lay-off or teLillination; rates of payor other
forms of compensationj and selection for t:=aining, including
apprenticeship. The Contractor agrees to post hereafter in conspicuous
places, available for employees or applicants for employment, notices to
be provided by the contracting officer setting for~h the provisions of
the non-discrimination clause.
The Contractor further agrees to insert the foregoing provisions in all
contracts hereunder, including contracts or agreements with labor unions
and/or worker's representatives, except sub-cont=actors for standard
co~~ercial supplies or raw materials.
"--
It . is mutually agreed betT',.;een the par ~ies ,hereto that ti!!le is of the
essence of this contract, and in the event that the work to be perIormed
by the Contractor is not completed within the time stipulated herein, it
is 'then - further' agreed that the city may deduct from such su.:us or
compensation as may be due to the Contractor the sum of 5350.00 oer dav
for each day that. the. work to be. perfor=J.ed b~{ tl1.e Contractor re!!lains
incowplete beyond the "time limit., specified he1:"ein, which SUJ.""!l. of 5350 .00
per dav shall only and solely reoresen'C da..I!l.acres which the City has
_ _ _ J ...
sustained bv reason of the failure of the Contractor to cOIi!olete the work.'
within the time stipulated, it being further agreed that tSis sum is not
to be construed as a penalty but is only to'be cons~rued as liquidated
damages for failure of the Contractor to complete and pe~form all work.
within the time period as specified in this contract.
, .
It is further mutually agreed bet~een the city and ~~e Contractor that.
if, any time after the execution of this contr2ct and the surety bond
w.hich is, attached hereto for- the faithful oerfor::1ance of the terms and
conditions as contained. herein by t.."1e contrac:"'or, that- the city shalL at
any time deem the surety or, sureties upon such. perfor:nance bond to .be
unsatisfactory or if, for' any reason, the said bond ceases to be adequate
in amount to cover the oerformance of the work the Contractor shall, at
his or its own expense,- ',oIi thin ten (10) days aIter receipt of Trl'ri tt~n
notice from the city to do so, furnish an additional bond or bonds In.
such ter:n and amounts and with such surety or sureties' as shall be
satisfactorY to the citv. If such an eve!:.!:. OCC"..1rs, no fur-cher payment
shall be made to the co~t~a.c1;:or under the terr:lS and provisions of this
cont=act until such new or additional sec~rity band guaranteeing the
faithful oerfor:nance of the Trlork under the ter::lS hereof shall be
completed -and furnished to the city in a for:J. sa-cisfactory 'to it.
- 5 -
02/88
"--
CONTRACT
(2)
In addition to the foregoing PFovisions, the Cont=ac~or agrees to conform
to the following requirements:
In, connection with the performance of work under this contract, the
Contractor agrees not to disc~iminate acrainst any emDlovee or aoolicant
for employment because of race, sex, religion, coior, .or ~ational- ;rigin.
The aforesaid provision shall include, but not:. be limited to, the
following: employment, upgr~ding, demotion, or t=ansferj rec~uit~ent or
recruitment advertising; lay-off or terillination; rates of payor other
forms of compensation; and selection far training, including
apprenticeship. The Contractor agrees to post hereafte~ in consoicuous
places, available for employees or applicants for employnlent-, notices' to
be provided by the contracting officer setting forth the provisions of
the oon-discrimination clause.
The Contractor further agrees to insert the foregoing provisions in all
contracts hereunder, including contracts or agreements with labor unions
and/or worker's representatives, except sub-cont=actors for standard
cO~uercial supplies or raw materials.
It . is mutually agreed bet"'..;een the parties .hereto that ti:!i:.e is of the
essence of this contract, and in the event that the work to be performed
by the Contractor is not completed within the time stipulated herein, it
is 'then' further "acrreed that the city mav deduct from suc~ S1.LLlS or
... - -
compensation as may be due to the Contractor the sum of $350.00 oer dav
for each day that. the. work to be. perfor:J.ed by the Contractor re!!lains
incomplete beyond the.time limit..specified herein, w-hic~ Slli-n of 5350.00
Del"'" dav shall only and solely repres2nt danages ~,.;hich the City has
sustained by reason of the failure of the Cont=actor to complete the 1;.;ork'
within the time stipulated, it being furthe~ agreed that this sum is not
to be construed as a penalty but is only to'be construed as liquidated
damages for failure of the Contractor to complete and perform all work
within the time oeriod as sDecified in this cont=act.
... -
It is further mutually agreed bet~een the City and the Contractor that.
lI, any time after the execution of this cont~act and' the surety bond,
which is. attached hereto for- the faithful nerformance of the terms and
conditions as' contained. herein by t.l-J.e Contractor, that- the city shall. at'
any time deem the surety or. sureties upon such. performance bond to .be
unsatisfactory or if, for any reason, the said bond ceases to be adequate
in amount to cover the performance of the work the Cont=actor shall, at
his or' its own expense, within ten (1.0) days after receipt of y.;ritten
notice from .the City to do so, furnish an additional bond or bonds in.
such term and amounts and with such. surety or sureties' as shall be
satisfactory to the city. If such. an event occurs, no fU~1:her payment
shall be made to the co~tractor under the te~s and provisions of this
contract until such. ner,.; or additional security bond guaranteeing the
faithful performance of the work under the ter:ns hereof ~hall be
completed and furnished to the City in a fo~ satisfactory ~o It.
- 5 -
02/88
....... .;.... .' \' ' . ., ":, : . -' '" ....."., : . , .,.. ,~ ..' .,' .,' . ... ... ,," " : :..
CONTRACT
(3)
IN WITNESS WHEREOF, the parties to the agreement have hereunto set
their hands and seals and have executed this Agreement, in
duplicate, the day and year above written.
CITY OF CLEARWATER
IN PINELLAS COUNTY, FLORIDA
( SEAL)
By:
Elizabeth M. Deptula, Interim
City Manager
Attest:
countersigned:
Cynthia E. Goudeau, City Clerk
By:
Rita Garvey, Mayor-commissioner
Approved as to form and
correctness:
M.A. Galbraith, Jr., city
Attorney
whether
company
0rK (bNJTeCICT/o/ .J;/C.
- /IJ/MKJ./ ~ ~..;>
I (Contractor) _
By: .9c ~\0IU.-~
(The person signlng shall, in his
own handwriting, sign the Principal's
name, his own name, and his title;
where the person is signing for a
corporation, he must, by Affidavit,
show his authority to bind the
corporation.)
FFICIAL NOTARY SEAL
SANDRA DEE HARRIGER
NOTARY PUBLIC SiATE OF FLORIDA
COMM ISSION NO. CC219834
MYCOMMlssrON FXP. NOV. 1.1996
,,----
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AFFIDAVIT
(To be filled in and executed if the bidder is a corporation)
STATE OF FLORIDA
)
)
COUNTY OF $IJ.(fr)U91-1
72/0.- ~
that he/she
,Q/r- on C-
is Secretary of
a corporation organized and existing under and
the state of Florida, and having its principal
//3 / S /11(' M(f /k'-l' .!.. 0 'Dr l( J ;?I I""c ....- vi ~W
Street & Number City
by virtue of the laws of
office at:
/i/lrLfjUy/1-
County ,
11;'. '
state
Affiant further says th~t he is ~miliar with the records,
and by-laws of ItL r-/-.{ C'{)~u""C77 oA/ ~C .
(Name of Corporation)
that - ~-/tJ~o,-' W~~cJ../r-
(Officer's'Name)
minute books
Affiant further says
~C:;.J(
(Title)
to sign the Proposal
is
of the corporation, is duly authorized to sign
for (l,....rJY-r~ (3~r/c776N(Z?Z:A:..r
by virtue of 0 t/1J"/f),.J ~ .L5<../ ~J.~ r
(state whether a provisi n of ,by lafN's'
for..said corporation
or a Resolution of the Board of Directors. If by Resolution give date -
of adoption.)
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~~~~b~~~5{~-~13-0f0(LUf _, S~tJ-L[~'TZ'f "'~~-~'.
Afrlant- -
....-....;.;,:-:........:-.....
'" I\+~
Sworn to before'me this,~
.-.:~. ,~.. ,-;-' ..1~ -9 ~ ~~(~ :~-;;~~~;;f/~
OFFICIAL NOTARY SEAL
SANDRA DEE HARRIGER
NCJrARY PUBLIC STATE OF FLORIDA
COMMISSION NO. CC239834
MY COMMISSION FoXp. NOV. 1.1996
day of . \y\~cr~ . ,_. .: .
/f' h'" - (f< ;- r ,'J__\ >' -~:. - ./~~~: ~'~.:
/~~ b~~- , -t-------.. ----. -~~~ .'
Notary Public . ~ :".,~
..-:::::::.- .... {..... r-r ,",,-,':;.t: \-\c.....-,... ~ ,\ ?-' ~..., .-
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Type/print/stamp name of Notar~
-'...
....., .... .
Title or rank, and Serial No., if any
'.. _. .. f.'.
- 10 -
NON-COLLUSION AFFIDAVIT
(r.
STATE OF FLORIDA
COtrnTy OF ;/JJ75 cfrJ? II
)
)
,." .u
..,
- /?';;;rY7KV'/ V;NCC/VI being, first duly sworn,
deposes and says that he is ~~O;leA/~
of ~ /~U CT/OH J/v1
the party ma lng the foregoing Proposal or Bid; that such Bid is genuine
and not collusive or sham: that said bidder is not financially interested
in or otherwise affiliated in a business way with any other bidder. on the
same contract; that.said bidder has not colluded, conspired, connived, or
agreed, directly or indirectly, with any bidders or person, to put in a
sham bid or that such other person shall refrain from bidding, and has
not . in any manner, directly or indirectly, sought by agreement or
collusion, or communication or conference, with any person, to fix the
bid price or affiant or any other bidder, or to fix any overhead, profit
-or'cost element of said bid price, or that of any other bidder, or to
secure any advantage, against the city. of Clear,.,ater, Florida, or any
. person or -persons. .interested .in the ..proposed 'contract; ...and that all
statements contained in said proposal or bid are true; and further, that
such bidder has not directly or indirectly submitted this bid, or the
~~ contents thereof, or divulged information or data relative thereto to any
association or to any member or agent thereof.
~r.W ~~
Affiant. =/
Sworn to and subscribed before me this I ~ day of ""^c-~--....
'. 1.9~.
,
~ '--- Q~~^
Notary Public )
:
,"
, .
OFFICIAL NOTARY SEAL
SANDRA DEE HARRIGER
NorARY PUBLIC STATE OF FLORIDA
COMM ISSION NO. CC239834
MY COMMISSION EXP, NOV. 1,1996
,
. .
.~:;"~~.
( ...-:,
. . .
- 11 -
SWORN STATEMENT PURSUANT TO SECTION 287.~33(3) (A),
FLORIDA STATUTES1 ON PUBLIC ENTITY CRIMES
, -,
.
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC
OR OTHER OFFICIAL AUTHORIZED TO ADMI~TER OATHS.
1. This sworn st,atement is sUbmitt~d to C/~ O'fl I!k&:uJ.J2.~
by -- W-O./'?'?4Y 0rV'Ce-::z.../1 (prJ.nc name of the puolic encl.tyJ
(orint individ\laL's name and ti1:1e]
0jl( 6NJr/CUC77~J ~,t:::.
(print name of entity submitting sworn stacementJ
for
whose business
address is A A // /
//i-I-<;' ht c /VlU//~ :;(.(fl(4L?
,7/J~ / VIe-v j Pc- '
Rel
and (if applicable) its Federal Employer Identificacion Number (FEIN) is
59-2690982 (If the entity has no FEIN, include the Social Security
Number of the individual signing this sworn statement: ).
2. I understand that a "public entity c=~e" as defined in Paragraph 287.133(1) (g),
Florida Statutes, means a violation of any state o~ federal law by a person with
respect to and directly related to the transaction ~f business with any public
entity or with an -agency. or politicaL subdivision.of any.ocher .scate or of the
United states, including, but not limited to, any bid or cont=act for goods or
se~Tices to be provided to any public entity or an agency or political subdivision
of. any other'state or of the United States and involving antitrus1:, fraud, theft,
bribery, collusion,. racketeering, conspiracy, or material misrepresentation.
.--,'
3.
I understand that:" "convictedn or "conviction" as defined in Paragraph
287.133{1)(b),.,Flor:-ida Statutes,:.means a finding of guilt or a conviction of .a
public entity cr~e, with or without.an -adjudication of guilt, in any federal or
state trial court of record relating to charges brought by indictment or
information after July 1, 1989, as a result of a jurf verdicc, nonjury trial, or
entry of a plea of guilty or nolo 'contendere.
4. I understand that. an naffiliaten as defined in Paragraph 287.133(1) (a), Florida
statutes, means:
1. A predecessor or successor of a person convicted of a public encity crime; o~
2. An entity under the controL of any natural person who is active in the
management of the entity and who has been convicted of a public entity crime.
The term. "affiliaten includes those officers, directors, executives, partners,
shareholders, employees, members, and agents who are active, in the'management
of an af fili.ate. The ownership by one person of shares constituti.ng CL.. '
controlling interest. in another person, or a pooling of equipment or income
among persons when not for fair market value under an arm's length agreement,
shall be a prima facie case that one person controls another person. A person
who knowingly enters into a joinc venture with a person who has been convicted
of a public entity crime in Florida during the preceding 36 months shalL be
considered an af=iliate.
5.
I understand that:" a "personn as def ined in Paragraph 287.133 (1) (e), Florida
statutes, means any natural person or entity organized under the laws of any state
or of the United States with the legal power to enter into a binding contract and
which bids or applies to bid on contracts for the provision of goods or 6e~/ices
let by a public entity, or which other-....ise transac"t:s or applies to transact
bus ines s wi th a publ ic entity. The term "person'. inc ludes those officers,
directors, executive~, partners, shareholders, employees, members, and agents who
are active in management of an entity.
- ,
I
.'
- 12 -
. ", "." " , "V' . .. ~ '\.. '.'. .", '.. .. \.~_ '., .. 1'" .... . ." :
6 .
Based on information and belief, the statement which I have marked below is tr~e
in relation to the entity submitting this sworn statement (ir.dicate which statement
applies J .
Neither the entity submitting this sworn statement, nor any of its officers,
d~rectors, executives, partners, shareholders, employees, members, or agents who
are active in the management of the entity, nor any affiliate or the entity has
been charged with and convicted of a public entity c=ime subsequent to July 1,
1989.
The entity submitting this sworn statement, or. one or more of its officers,
d~rectors, executives, partners, shareholders, employees, members, or agents who
are active in the management of the entity, or an affiliate of the entity has been
charged with and convicted of a public entity c=irne subsequent to July 1, 1989.
The entity submitting this sworn statement, or one or more of its officers,
d~rectors, executives, partners, shareholders, employees, members, or agents who
are active in the management of the entity, or an affiliate of the entity has been
charged with and convicted of a public entity crime subsequent to July 1, 1989.
However, there has been a subsequent proceeding before a Hearing Officer of the
State of Florida, Division of Administrative Hearings and the Final Order entered
by the Hearing Officer determined that it was not in the public-interest to place
the entity submitting this sworn statement on the convicted vendor list. (attach.
a copy.of the final orderJ.
I UNDERSTAND THAT THE SUBMISSION OF THIS FOR.1,{ TO THE CONTRACTING OFFICER FOR THE PUBLIC
ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR TF..AT PUBLIC ENTITY ONLY AND, THAT
THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YE~_q IN walCH IT IS FILED. I
ALSO UNDERST~~ THAT I AM REQUIRED TO INFORM TFX PUBLIC ~NTITY PRIOR TO ENTERING INTO
~. . CONTRACT IN. EXCESS OF' THE THRESHOLD AHOtTNT "PROVIDED .-IN . SECTION 287.017, FLORIDA.
STATUTES FOR CATEGORY TWO OF ;'.NY CH..~GE IN THE INFOR.'1ATION CONTAINED nr THIS FOR."i.
. ,
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Ih~ (;f.-c-<~
I (Signature]
! .~ ~
Sworn to and subscribed before me this. \ \.~
personaUy known /J/&rY1t)/I/ - ~^,C.c-A/I
day- 0 f
~
, 1991f-
(Type of identification)
(J~~
Notary Public - state of ~ I'D ...
My comrni.ssion expires \ l ) I Jq LI
-~\t-- be-e -t-h-r~. ~ .,'..
(Printed typed o~.stamped 0 .:...:;.
commissioned name of notary publ.l.c) ~;:_ :;~~'.
OR Produced identification
OFFICIAL NOTARY SEAL
SANDRA DEE HARRIGER
NOTARY PUBLIC STATE OF FLORIDA
COMMISSION NO. CC23983-i
MYCOMMlSSlON EXP,'NOV. 1.19%
. t.
. -
Penn PUR 7068 (Rev. 06/18/92)
. . ~I::...
... --.
- 13 -
07/14/92
PROPOS:AL
( 1)
TO THE CITY OF CLEARWATER, FLORIDA, for
./
Gas Mains and Service line replac~ment various locations (75-94)
and doing such other work incidental thereto, all in accordance with
the contract documents, marked
Every bidder must take notice of the fact that even though his proposal
be accepted and the documents signed by the bidder to whom an award is
made and by those officials authorized to do so on behalf of the City of
Clearwater, Florida, that no such award or signing shall be considered a
binding contract without a certificate from the Finance Director that
funds are available to cover the cost of the work to be done, or without
the approval of the city Attorney as to the form and legality of the
contract and all the pertinent documents relating thereto. having been
"approved by said city AttorneYi and such.bidder is hereby charged with
this notice.
..... .:.,..
The o'-s'igner -of --the' Proposal, as. bidder, _also. declares ::.that the only
person, persons, company or parties interested in this Proposal, are
named in this Proposal, that he has carefully examined the Advertisement,
oOInstructions"'.to :..Bidders,. Contract ... Specifications ( _ Plans, Supplemental
Specif ica t'ions, 'General . Conditions, ..; Special . provis ions, and. Contract
Bond, that he or his representative has mada such investigation -as is
.,-necessary .to, determine the character' and . extent. of the work and he
..' proposes and, agrees that if ~~he - Proposal be .::accepted, he will contract
':., with' the -City of Clearwatel:, -~Florida,~'~.in the. form. of contract; hereto
. annexed, to provide the necessary labor, . materials, 0 machinery, . equipment', - -.,.-
tools or apparatus, do all the work required to complete the contract
within the time mentioned in the GeneraL Conditions and according..to the
requirements of the City. of Clearwater;- Florida, as herein and
hereinafter . set. forth, and furnish the required surety bonds fOl:. the _.
following' prices to wit: __.._ ~h"" ..::. ':...-
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to
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:;- The person signing shall, in his own handwriting, sign the Principal's
name, his own name and his . title. Where the person signing for a
corporation is other than the President or Vice-President, he nust, by
affidavit, show his authority, to bind ,the corporation.
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BY:~~ ~CP-~
Ti~~e: ~l'7ey1CJL/'-
la/$' M,c-/VI.v/1eu )00/ Rel
1f}f/t:r('/eJ) ~ Zip code3~ 9 .
Business Address of Bidder:
city and state:
Dated at {l~I4IC'tJP~
/Y} &EC/I
//
.,
day of
, this
9~.
, A.D., 19
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SECTION V
TECHNICAL SPECIFICATIONS
SCOPE OF WORK:
The work contemplated in this Contract is the replacement of gas
main and service lines on an as needed basis throughout the Gas
System Area from S.R. 688 to the Pasco County Line and from the
Gulf of Mexico to the Hillsborough County Line.
It is the intent of this Contract to have one gas contractor to
perform gas pipeline construction in connection with this contract.
All work shall be in accordance with the attached specification,
more particularly described as "General Contract" and "Technical
specifications Article 42". The Contractor shall do everything
required. by this agreement, the General Contract Conditions, and
the Technical Specification Article 42~ A work order and sketch
and/or asbuilt will accompany each bill submitted by the
Contractor.
The following conditions will be met in accordance with this
Contract:
1. The Contractor must have a Drug Testing POlicy,
employees shall be randomly tested in accordance to
Department of Transportation and Florida Public
requirements.
and all
Federal
Service
2. The City of Clearwater Gas System will supply all gas related
materials. The Contractor must secure these materials at 400 N.
Myrtle Ave., Clearwater, Florida. All non-gas related materials
shall be provided by the contractor.
3. Installation of gas mains must be at a minimum depth of 36"
and services must be a minimum depth of 30". The Contractor will
be required to string, dig, install, backfill, compact, reseed or
resod, and restore concrete and/or asphalt as required. The
service riser must be wrapped with tapecoat and the meter set shall
be painted. All gas stops must be locked in the off position.
4. A 24 hour air pressure test will be required after the
service/main is installed. Test pressure must be 100 psi on 6500
material and 150 psi on 8000 material. All lines must be left
capped.
5. All mains will be pigged. All services will be blown out
after the tap has been made, and all meter sets will have the gas
turned on to soap test for leaks, then the gas will be turned off
and locked.
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6. The Contractor will be responsible for placing all "Call
Candy" notifications. The Contractor will be responsible for any
damage and repair to surrounding utilities , private sprinkler
systems or private property.
7. All Contractor employees must be certified for polyethylene
heat fusions or steel welding before beginning work on this
contract.
8. All restoration work (sod, asphalt, concrete, etc.) shall be
completed as follows:
Service line installation - within 2 days from date construction is
completed on the customer's property.
Main line installation - within 5 days from the date construction
is completed on a given block, or every 1,000 ft. section.
l?aYlIlents will be withheld until all restoration work has been
satisfactorily completed.
9. The Contractor shall supply a history and reference list of
work done tapping live gas mains. The City of Clearwater Gas
System will supply training on tapping live gas mains to the winner
of this contract. The contractor shall provide their own tapping
equipment.
10. The Contractor shall furnish Clearwater Gas.System with a list
of five (5) references complete with contact person, with whom they
have performed gas main construction in the past.
11. It shall be the Contractor's responsibility to determine
environmental sensitive areas, obstacles, and/or conflicts in the
proposed construction route, and avoid such conflicts or obstacles.
The Contractor will assume all liability for damages caused by
their firm, while in the performance of this contract.
~2. All street crossings in Pinellas County and City of Clearwater
must be completed by either the jack and bore or push rod method.
street crossings in these areas can not be completed by use of an
underground missile.
t .... , r", s~ .t.._ ';'~ n J...... J ~ . . ....., ,~ ~ .: ~." -:_'v'," ,',::"'; ~ ,; ,,:,.. ~~',,~ ~;,~ :. ~.., _-.
ADDENDUM TO CONTRACT
THIS ADDENDUM is incorporated into and made a part of that
certain Contract ("Contract") dated , 19 , by
and between the CITY OF CLEARWATER, FLORIDA ("CITY"). AND VISK
CONSTRUCTION, INC. ("CONTRACTOR") ("SELLER"). If any provision in
the printed form of the Contract is inconsistent with any provision
contained herein, then the provisions contained in this Addendum
shall take precedence and control.
1. withholdinq of 10% to Guarantee Performance.
Inasmuch as the Contractor has been unable to acquire the
appropriate performance and payment bond the parties agree that in
lieu of a bond the CITY will withhold from payment to CONTRACTOR an
amount equal to ten per cent (10%) of the contract price to insure
performance and payment. The appropriate amount shall be deducted
from each invoice to reflect the 10% withholding.
2. Counterparts, Facsimile Transmissions.
This contract may be executed by the parties in any
number of counterparts, each having the validity, force and effect
as an original. Facsimile transmissions of properly executed
documents as may be required to facilitate closing this transaction
shall be binding upon receipt by the respective parties, and any
signatures thereon shall be considered for all purposes as
originals.
( SEAL)
CONTRACTOR:
VISK CONSTRUC;;ON, INC.
~~/A~
t
By:
Its
COUNTERSIGNED:
CITY: City of'Clearwater
By:
Elizabeth Deptula
Interim city Manager
Rita Garvey, Mayor-Commissioner
Approved as to form
and correctness:
ATTEST:
M.A. Galbraith, Jr.
cynthia E. Goudeau, City Clerk
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Clearwater City Conunission
Agcnda Covcr IVlcIllonmduD1
Item #
Meeting Date:
I ~. y Irs/~!'I
SUBJECT:
Purchase of one 1994 F-350 Ford Crew Cab Pickup
RECOMMENDATION/MOTION:
Award a contract to Prestige Ford, Eustis, FL, for the purchase of one 1994 Ford
F-350 Crew Cab one-ton pickup, at a cost of $18,070; purchase is under state
Contract No. 070-600-021 which 1S the lowest cost in accordance with bid
specifications,
~ and that the appropriate officials be authorized tu c^ccute s~"e_
BACKGROUND:
Bids were solicited and received for the purchase of a one-ton crew cab pickup.
After bid clos ing, a compar ison vIas made bet\'/een the state Contract Vendor,
Prestige Ford, and the bids received. Prestige Ford's price was lower than the
bids submitted, therefore, staff recommends Bid No. 96-94 be awarded to this
vendor.
Fourteen vendors did not respond to the bid solicitation for the following
reasons: 4 do not offer the product, 1 vendor stated it could not compete with
state contract pricing, 2 vendors llad scheduling conflicts, 1 misplaced the bid
package, 2 vendors did not bid due to no factory bid assistance, 1 vendor
requested its name be removed from the bid list, and Purchasing was unable to
contact the remaining 3 vendors.
This purchase replaces Vehicle 1681.359, a one-ton 1986 Ford crew cab pickup
truck, used by the Parks and Recreation/Nursery Division. The city Commission
approved the vehicle replacement during its 1993/94 budget hearing meetings, and
the vehicle is listed on the approved vehicle replacement list as published in the
1993/94 budget.
Funding for this purchase is JJudgeted in proj ect Motor ized Equipment--Cash
Purchase, 315-94222-564100-590-000, which has available funds of $485,007.53 as
of March 28, 1994.
Fiscal year 1993/94 budgetary impact will be $18,070.
Reviewed by:
Legal
Budget
Purch as i ng
Risk Mgmt.
CIS
ACM
Other
N/A
~
N A '}\
t4~
wfcn-
Costs:
/
$ 18,070.00
Total
commission Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
User Dept: /I .
fJild,s Cllld [{('CI('ft (IV
't --
Current Fiscal Yr.
r~'\
(:>'.
Advert isC\J:
Date: 02/25 ~ 03/04/9~
Paper: TCllllpa !ril;L1/1C &. P.C.
Rev i CII
o tiot Rcqui red
1\ f f ec t cd I' ,II" ties
o Notific.'d
': Not Rcqui red
rUllliing Source:
8 C~lpi tal llllp.
o Op,"f'ating
o Other
Attuchmcnts:
Bid Tabulation/Bid SUlTvnnry
o None
Subni ttcd by:
Cit anaF
Apprupriution Code:
315-94222-564100-590-000
{) Pr inted on reeye lcet IKIPL'f'
Clearwater City Commission
Agenda Cover Memorandum
It em II
Meeting Date:
\ ~).
Li((../ I';
..
SUBJECT:
Marina Fuel Tanks
RECOMMENDATION/MOTION: Award the contract to separate the marina diesel fuel
tanks to Adams Tank & Lift at a cost of $17,225.00, which is the lowest most
responsive and responsible bid submitted in accordance with the specifications
and approve the transfer of $17,225.00 from unappropriated retained earnings of
the marina fund into Marina Fuel Tanks CIP 315-93488
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
The purpose of this contract is to separate the two 10,000 gallon marina diesel
fuel tanks so that taxed and non-taxed diesel fuel can be sold.
On January 1, 1994, a Federal Excise Tax of 24.4 cents a gallon was added to
the cost of diesel fuel. Commercial boats transporting passengers for
compensation or hire are exempt from this tax. Clearwater Marina sells diesel
fuel to both commercial (non-taxed) and non-commercial (taxed) boats. The two
10,000 gallon diesel fuel tanks at the marina are connected, so when the new
tax went into effect the marina had to choose between selling either taxed or
un-taxed diesel fuel. Taxed diesel fuel was selected in order to accommodate
the most boats. Commercial customers had to buy the taxed diesel fuel and
apply quarterly for the rebate when the amount reached at least $750.00. They
would then wait a period of time for the rebate check. This situation has
forced some commercial customers to look elsewhere for non-taxed diesel fuel,
which has impacted the marina fuel sales revenue. Because the marina is
dedicated to providing excellent customer service to all tenants, staff
considered several options in an effort to provide un-taxed diesel fuel to
commercial tenants. After exhausting all other options, the separating of the
two 10,000 gallon diesel fuel tanks is considered to be the best solution.
The available balance of the unappropriated retained earnings of the marina
fund is $117,684.50. The MidYear Budget Review for FY-93/94 will include an
amendment to transfer $17,225.00 from unappropriated retained earnings of the
marina fund into CIP 315-93488 to cover the cost of separating the fuel tanks.
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
IV
~-1 J
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NIA
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NIA
Originating Dcp~: II I
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Tot III
Co..mi lit> IOfl Act: ion:
[) ^Pl)roved
[) Approved II/conditions
n 0 en j l'd
n Cont Inued to:
_L1t. ??.'i.JIOu ...
Current I I !ie ,'II Y f',
User Dcpt:
Marine
hnding SlXWCC:
X Capitul III~)'
o Oper .. till!!
X Ot hef' . ..IH1.IJIIII'llpr i ilt ','(J
!:,~~~i1!!:"df'dl'II":J" rd tlil'
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At tudUfll!ntlO:
1. IIld fllb tor 108.94.
Advertised:
Date: 3/25/94 3/18/94
Paper: Tampa Tr.& Pinellas Co.
Revi ell
,j ':
o Not Rcqui red
Affccted Parties
o Notified
o Not Rcqui red
n NOII('
Slbnitted by:
C'~~
Appl'lllll' 11It 11111 I:..:k':
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CITY OF CLEARWATER.. ' ,'." .' , ,; .),,> -:~:, ':'J,o")'~"'.;'U":,".t.: FUEL TANK PIPING MODIFICATION.: ,. ;,.;>:" ,',' "c/:',' ,.; 'h,. .: ';;;"';
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BID 108-94 OPENED 03/28194::< ..',.' :";:::'~:Y" ..., , .; , ,;. . : ':."c;;";'-;::'.':<:\,:/.:,::' . c';,"'f')'<, ,'.'
.m TAB . ',/"\l~~~ti;j,-,i:,;j"" . .' . '. . . ': < .' '.' ::';;</
ADAMS TANK & LIFT
MGM PETRO EQUIPMENT
FLORIDA
PINELLAS PARK. FLA.
LAKELAND, FLORIDA
TOTAL
DESCRIPTION
. PIPING MODIFICATION
JOB SITE: CLE1\.RWATER MARINA'
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ALTERNATE: RUN 400 FT. +- 1 INCH.. '. ":":/i""" ,750~00."".>, . 750.00 : ",'.'.,,>.' ";;'S:"f ;<".'~(. ";;:~600.00
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:::.'(::C-,..'
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',", BIDS SOLICITED :;>,'?<;:; "::
BIDS RECEIVED: .. :'.
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SUMMARY OF NO BIDS ,.'. ':;'H'~~k~
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DO NOT OFFER SERVICE: '(..\;f~ '
DO NOT WISH TO BID: ',1,;,
SCHEDULE WILL NOT PERMIT: i:i2
UNABLE TO MEET INSURANCE REQUIREMENT::\::('
INSUFFICIENT TIME TO RESPOND: , ..:.~;.d1;"'}
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CLEAU\VATER CITY COl\11\IISSION
Agenda Cover l\1cnlorandulll
ltom #
Mooting Dalo: 4/IS'f7i
SUBJECT:
countryside Community Recreation Center - Architectural Services
RECOMMENDATION/MOTION: Approve architectural firm ranking
Bitterli and Associates Architects, (2) Fleischman Garcia,
Associates Architects, Inc./Williams Architects Chartered for
Recreation Center building and authorize staff to proceed
contract in the order of the ranking.
order of: (1)
and (3 ) Mudano
the countryside
to negotiate a
and that the appropriate officials be authorized to execute some.
BACKGROUND: A "Request for Qualif ications" for architectural services for the
Countryside Community Recreation Center Building was advertised on December
24, 1993 and January 3, 1994. Seven (7) architectural firms submitted
proposals which were reviewed by the City'S Selection Committee. (The names
of the seven firms and the members of the selection committee are attached)
On Monday, January 31, 1994, the committee met and, after careful
consideration of the qualification packages, "short-listed" the three firms
of:
Bitterli and Associates Architects, Inc., st. Petersburg
Fleischman Garcia, Tampa
Mudano Associates Architects, Inc./Williams Architects Cllartered,
Clearwater
On Wednesday, February 16th, the three short-listed firms were invited to give
oral presentations to the selection committee. The following factors were
considered and formed the basis of the ranked order.
1. Location of firm.
2. Successful experience with similar projects.
3. Innovative features/current use.
4. Completeness of response to the RFQ.
5. Qualifications of key personnel to be assigned to the project.
6. Reports from references.
7. Ability to meet schedule and budget.
8. Litigation history.
Bitterli and Associates Architects, Inc. was represented by the firm's
President, Mr. Robert J. Bitterli. This firm was responsible for the design
of the Largo High School Gymnasium renovation as well as other recreation
center/gymnasium projects. Mr. Bitterli's oral presentation was outstanding
and five of the seven committee members ranked his as the top firm. The
majority felt that Mr. Bitterli's "hands on" approach and "in depth" study of
I (continued)
Revlowed by:
Attachmonts:
1. Listing of Architectural
firms and Committee members
N/A
lotul
Orlginoting Dopt...
I
Parka & Rec.ro
,
CommIssion Action:
_ Approved
_ Approved w/conditions
Doniod
Continued to :
Legal
Budget
Purchasing
Risk Mgrnl.
CIS
ACM
Other
Usor Dopt.:
Parka & Recreat
Funding Sourcn:
N/A
-C'lHrOnt FY
Advorti50d: l
Dote: 12/24/9-3.J 1131 J/.
Popor: Pin. Co. Rev.
T ;1I1l P;\ T '" i. b .
_ Not rnquirod
Affoctod portio!!
_ Notified
_ Not rflqllirod
_ Capt. Imp.
_ Oporating
Othor
Submlttod by:
F4#
City Monngor
Approprialion Code:
None
. . I . " .' . I . ~...' ....' . " ' ... ".: , . . ',. ';
Page Two .
Countryside Community Recreation Center .-
the project's specifics were superior to those of the other firms. Examples
include his having taken the initiative to talk to Florida Power
representatives regarding our possible use of the adjacent utility right-of-
way for parking, his separate treatment of how the building might be hardened
for category 3 storms, his thoughts of overhangs around the building for
shelter of participants during inclement weather, his thoughts of a control
station and supervision within the building, etc.
The second ranked firm was Fleischman Garcia Architects of Tampa.
Associates Architects, Inc./williams Architects Chartered, who
forces for this project, was ranked third.
Mudano
combined
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CITY OF CLEARWATER
20-94 - ARCHITECTURAL SERVICES FOR THE COUNTRYSIDE
COMMUNITY RECREATION CENTER BUILDING
OPENED -JANUARY 24, 1994
1.
BITTERLI & ASSOCIATES. ARCHITECTS, INC.
3950 3RD STREET NO., ST. PETERSBURG, FL
3370~
2.
FLEISCHMAN GARCIA
324 HYDEPARK AVE., TAMPA, FL
33606
3. FOWLER ASSOCIATES ARCHITECTS, INC.
1421 COURT STREET, CLEARWATER, FL 34616
4. MYERS-PLISKO-OTT ARCHITECTS, P.A.
800 DREW STREET, CLEARWATER, FL 34615
5. PHILIPPI ASSOCIATES P.A.
THE FIRST UNION BUILDING, SUITE 230
3637 4TH STREET NO., ST. PETERSBURG, FL 33704
6. MUDANO ASSOC. ARCHITECTS, INC.
4625 EAST BAY DR., SUITE 221, CLEARWATER, FL 34624
7. WILLIAM A. HAYWARD & ASSOC.
5915 MEMORIAL HIGHWAY, SUITE K, TAMPA, FL 3361.5
RFQ SELECTION COMMITTEE
1. REAM WILSON, DIRECTOR OF PARKS & RECREATION
2. STEVE MILLER, SUPERINTENDENT OF RECREATION
3. GARY JOHNSON, PROJECT COORDINATOR, PUBLIC WORKS DEPARTMEN'r
4. GEORGE MCKIBBEN, PURCHASING MANAGER
5. DAVID ABELSON, CITIZEN REPRESENTATIVE
6. CHARLES WEAVER, PARKS & RECREATION BOARD MEMBER
7. BILL B1\.KER, ACTING ASST! CITY' MANAGER (Served on Committee
only for short-list process)
.
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
/1.
Meeting Date
tfV~Y9L/
SUBJECT: utility Easement from Department of the Army for Clearwater Pass
RECOMMENDATION/MOTION: Approve utility Easement from Department of the Army for
the relocation of existing utilities crossing Clearwater Pass,
au and that the appropriate officials be authorized to execute same.
BACKGROUND:
Attached is an easement document prepared by the District Corps of Engineers for
a utility Easement from the Department of the Army across the existing channel
in Clearwater Pass. The easement is necessary for the purpose of relocating the
City's utilities of sanitary, water and gas from the existing bridge structure.
The new utility lines will be constructed beneath the channel bottom using
directional boring.
Revi ewed by: ~
Legal
Budget N/A
Purchasing N/A
R i sl< Mgmt. N/A
DIS N/A
ACM Well
Other N/A
Originating Dept.
/\ /
publ i c \Jorks // 1 >t _
User Dept.
Public \Jorks
commission Action
Approved
Approved
w/conditions _____
Denied
Funding Source:
Capt. Imp.
Advertised:
Date:
Operating
Other
Cont'd to
, ';"",
/~r/\.
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Paper:
Not required N/A
Affected parties
notified
Appropriation Code(s)
Attachments:
Submitted by:
fjl~
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Easement
-
Not required N/A
March 1, 1994
Real Estate Division
Management and Disposal Branch
Peter J. Yauch, P.E.
Director of Public Works
City of Clearwater
Post Office Box 4748
Clearwater, Florida 34618
Dear Mr. Yauch:
Reference is made to Department of the Army permit number
199400318, SAJ14 , for the installation of subaqueous utility pipe
lines in the Little Pass, Clearwater Bay, Florida.
since the proposed work, pursuant to the above referenced
permit, is within the Federal right-of-way of the Little Pass,
Clearwater Bay, Florida, a consent to easement must be executed
by the City of Clearwater and on behalf of the Government prior
to construction.
Enclosed you will find two copies of Department of the Army
Consent to Easement No. DACW17-9-94-0026, designed to allow
construction within the Government's right-of-way of the Little
Pass, Clearwater Bay, Florida. This property is identified as
Tract lODE-I, Little Pass, Clearwater Bay, Florida, Pinellas
County, Florida.
Please review the enclosed consent and have both copies
executed by the appropriate city official in the presence of two
witnesses. Return both copies of the signed consent to this
office, together with a check in the amount of $135.00 for
payment of our administrative fee. Please make the check payable
to the F&A Officer, USAED Mobile.
Upon receipt of the signed consent and check, the consent
will be dated and signed on behalf of the Government. A signed
copy will be forwarded to you.
DEPARTMENT OF THE ARMY
CONSENT TO EASEMENT
TO USE CORPS 'OF ENGINEERS RIGHT-OF-WAY
Consent No. DACW17-9-94-0026
Project: Little Pass, Clearwater
Bay, Pinellas County, Florida
Tract No. 100E-1
THIS CONSENT TO EASEMENT AGREEMENT, made by and between the
UNITED STATES OF AMERICA, DEPARTMENT OF THE ARMY, hereinafter
referred to as the "Government", acting by and through the Chief,
Real Estate Division, U.S. Army Corps of Engineers, Jacksonville
District, hereinafter referred to as "said officer," and City of
Clearwater, Florida, Post Office Box 4748, Clearwater, Florida
34618, hereinafter referred to as the "Grantee":
WHEREAS, the Government has acquired a right-of-way easement
over the above-numbered tract of land, which easement, by its
terms, reserves to the Government, in perpetuity, the right to
use said easement for the construction, improvement, and
maintenance of the Little Pass, Clearwater Bay, Pinellas County,
Florida; and
WHEREAS, the Grantee has requested permission to install,
use, maintain, repair, replace and remove a subaqueous utility
pipe lines in, on, across, over, and under a portion of the lands
identified as Tract No. 100E-1, Section 17, Township 29 South,
Range 15 East, Pinellas County, Florida. The area comprising
0.34 of an acre, more or less, is shown in red on Exhibit "A"
attached hereto and made a part hereof.
NOW THEREFORE, this consent is granted and accepted under
the following conditions:
1. That it is understood that this consent is effective only
insofar as the property rights of the Government in the land to
be occupied are concerned, and that it does not relieve the
Grantee from the necessity of obtaining grants from the owners of
the fee and/or other interests, therein, nor does it obviate the
requirement that the Grantee obtain State or local assent
required by law for the activity authorized herein.
2. That any proposed improvements or use authorized herein shall
not be commenced until appropriate rights shall have been
obtained by the Grantee from the record owners and encumbrancers
of the fee title to the lands involved, or until the Grantee has
obtained all Federal, State, or local permits required by law.
3. That the proposed improvements or use authorized herein shall
be consistent with the terms and conditions of this Consent; and
that any improvements or use not specifically identified and
authorized shall constitute a violation of the terms and condi-
tions of this Consent which may result in a revocation of this
Consent and in the institution of such legal proceedings as the
Government may consider appropriate, whether or not this Consent
has been revoked or modified.
4. That the exercise of the privileges hereby consented to shall
be without cost or expense to the Government and under the super-
vision of and subject to the approval of the said officer having
immediate jurisdiction over the property and subject to such
'regulations as he may from time to time prescribe, including, but
not limited to, the specific conditions, requirements, and speci-
fications set forth in paragraph 14 below.
5. That the Grantee shall supervise and maintain the said
improvements and cause it to be inspected at reasonable
intervals, and shall immediately repair any damage found therein
as a result of such inspection, or when requested by said officer
to repair any defects. Upon completion of the installation of
said improvements or the making of any repairs thereto, the
premises shall be restored immediately by the Grantee, at the
Grantee's own expense, to the same condition as that in which
they existed prior to the commencement of such work, to the
satisfaction of said officer.
6. That any property of the Government damaged or destroyed by
the Grantee incident to the exercise of the privileges herein
granted shall be promptly repaired or replaced by the Grantee to
the satisfaction of the said officer, or in lieu of such repair
or replacement, the Grantee shall, if so required by said officer
and at his option, pay to the Government an amount sufficient to
compensate for the loss sustained by the Government by reason of
damage to or destruction of Government property.
7. That the Government shall not be responsible for damages to
the property or injuries to persons which may arise from or be
incident to the exercise of the privileges herein granted, or for
damages to the property of the Grantee, or for damages to the
property or injuries to the person of the Grantee, or the persons
of Grantee's officers, agents, servants, or employees, or others
who may be on said premises at the invitation of the Grantee or
the invitation of one of them, arising from Governmental activi-
ties on or in the vicinity of the said premises, and the Grantee
shall hold the Government harmless from any and all claims.
8. That the Government shall in no case be liable for any damage
to any improvements herein authorized which may be caused by any
action of the Government, under the rights obtained in its
easements, either hidden or known, or that may l'esult from the
future operations undertaken by the Governnlent, and no claim or
right to compensation shall accrue froln such damage, and if
further operations of the Government require the alteration or
2
removal of any improvements herein authorized, the Grantee shall,
upon due notice, from said officer, alter or remove said improve-
ments without expense to the Government and subject to the
supervision and approval of the said officer and no claim for
damages shall be made against the Government on account of such
alterations or removal.
9. That construction and/or operation, maintenance, and use of
any improvements incident to the exercise of the privileges
herein granted shall be in such a manner as not to conflict with
the rights of the Government, nor to interfere with the
operations by the Government under such rights nor to endanger
lives and safety of the public.
10. That this Consent may be terminated by the Government or
said officer upon reasonable notice to the Grantee if the Govern-
ment or said officer shall determine that any improvements or use
to which consent is herein granted interferes with the use of
said land or any ~art thereof by the Government, and this Consent
may be annulled and forfeited by the declaration of the Govern-
ment or said officer for failure to comply with any or all of the
provisions and conditions of this Consent, or for nonuse for a
period of two (2) years, or for abandonment.
11. That upon relinquishment, termination, revocation,
forfeiture, or annulment of this Consent, the Grantee shall
.vacate the premises, remove all property of the Grantee
therefrom, and restore the premises to a condition satisfactory
to the said officer. If the Grantee shall fail or neglect to
remove the said property and so restore the premises, then at the
option of the Government or said officer, the said property shall
either become the property of the Government without compensation
therefor, or the Government or said officer, may cause it to be
removed, and the premises to be so restored at the expense of the
Grantee, and no claim for damages against the Government, or its
officer or agents, shall be created by or made on account of such
removal and restoration.
12. That the Grantee within the limits of his respective legal
powers shall comply with all Federal, interstate, State, and/or
local governmental regulations, conditions, or instructions for
the protection of the environment and all other matters as they
relate to real property interests granted herein.
13. That the Grantee shall not remove or disturb, or cause or
permit to be removed or disturbed, any historical, archeological,
architectural, or other cultural artifacts, relics, vestiges,
remains, or objects of antiquity. In the event such items are
discovered on the premises, the Grantee shall immediately notify
the District Engineel-, Jacksonville District, Post. Office Box
4970, Jacksonville, Plorida 32232-0019, and the site and the
material shall be protected by the Grantee from further
3
disturbance until a professional examination of them can be made or
unti1 a clearance to proceed is authorized by the District
Engineer. ·
14. That construction shall be in accordance with Department of
the Army Permit No. 199400318, SAJ14 , attached hereto and made a
part hereof as Exhibit "B".
15. That this Consent may not be transferred to a third party
without the prior written notice to the Chief, Real Estate
Division, u.s. Army Corps of Engineers, Jacksonville District, Post
Office Box 4970, Jacksonville, Florida 32232-0019, and by the
transferee's written agreement to comply with and be bound by all
the terms and conditions of this Consent. In addition, if the
Grantee transfers the improvements authorized herein by conveyance
of realty, the deed shall reference this Consent and the Terms and
conditions herein and the Consent shall be recorded along with the
deed in the Registrar of Deeds or with other appropriate official.
This Consent is not subject to Title 10, united states Code,
section 2662.
IN WITNESS WHEREOF, I have hereunto set my hand, by authority
of the Secretary of the Army, this day of 1994.
UNITED STATES OF AMERICA
By:
Chief, Real Estate Division
u.S. Army Engineer District
Jacksonville, Florida
AGREED TO AND ACCEPTED
witness
By:
witness
Countersigned:
CITY OF CLEARWATER, FLORIDA
Rita Garvey
Mayor-Commissioner
By:
Elizabeth M. Deptula
Interim City Manager
Approved as to form and correctness:
Attest:
M.A. Galbraith, Jr.
City Attorney
cynthia E. Goudeau
city Clerk
4
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February 1, 1994
Tampa Regulatory
Field Office
19940031.8
8AJ14
City of Clearwater
c/o David Volkert 7 Associates, Inc.
ATTN: Mr. Thomas C. White P.E.
3409 West Lemon street, suite 1.
Tampa, Florida 33609
Dear Sir:
Reference is made to your joint permit application received
January 20, 1994, and information received January 24, 1994,
requesting authorization for a subaqueous crossing in Clearwater
Pass located at Section 17, Township 298, Range 15E, pinellas
County, Florida.
Your proposed work as described above is authorized by
Gener~l pe~it SAJ1.4, a copy of which is attached for your
information-and use. You are authorized to proceed with
construction subject to all conditions of the permit.
"
The permit is conditioned:
1. To provide 10 copies of plans with as built x-y
coordinates within 30 days of construction.
2. The project is conditioned upon receipt of a Consent to
Easement from our Real Estate Division. The Real Estate Division
has been notified of our action as will be supplied a copy of the
proposed activity. '
You are reminded that our decision to issue a permit has been
based upon information received from you and/or your agent.
Should this information prove to be in error, you may be required
to remove any portion of the proposed activity that adversely
affects the federal project and/or constitutes a hazard to
navigation.
If the work authorized herein is not completed by February 1,
1995, no further work may be undertaken and you should contact
this office. A determination of the status of the General Permit
.'
B iT "B'"
EXHl "- '
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1:',,:::\;"" '>w 1;:11 ' be. made an~ you will be a~vised. If the General Permit has
'>:.~::/~~>:1:. re1ssued w1th no substant1ve change (s), a request for an
U,.' '. ',\;.:,:" 'extension of your previous authorization will be considered. If
IY the General Permit has not been reissued or was reissued with new
I condit.ions, a new application and drawings may need to be .' ,.i'i"> '.,
I:. submitted. . ,'.> .,','./,';, :
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~ .' <, Sincerely . ,,'J,' ;':"', .'.;:;>'. .'
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'P';d Ok,: '~~X'5{ ': Joseph R. Bacheler . ::.':' ;~/.
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J).o.tr 01 'l\o&V:
\ l1-fH-g
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Joint Application ~ JJ!A, ~
. -. 'y 1[)
for Works in the Waters of Florid: I1tct:- '.9.f
. .-' tJS4 <..~/~ '"
Department of the Army (Corps)/Florida Depart~ent of Environmental eguJ~tlctJ1 At<~)1 Z
. Department of Natural Resources (DNR)/Oelegate~ Water Management Oi tift tD~t~~~k1D w ~
Type or Print Legibly '\~ l ..S~
-J t-l .:. .' :>
Flor'idq Department of Environmental Regu.lation
1\...ln TnwC:r:I omcc: Hlu~. . 2600 Bbir $lOn<.; RU;ld . T:lllah:lS:icc:.. Florl~ ;\:!;\9<).140U
DEll f",,,,. 17.:t12!lOql1
'arm 1... .klint Nl. tor Wcwu WI lr.. Waters 01 flond,a
E.......... 0-
Ju.-. !... 1991
,,/ .
Corps ~p~lion NU~ber (offici.aJ use only)
.' 1. Applica~t's Name and Addre~
Name City of Clearwater
l.a.st Name. First name (lIltldlVldual); COfpollllO HiLma: Name d Govt. N;crcy
Street' 'POS t Office Box 4748 '
.
I
City" Clearwater,
Telephone ( 813 ) 462-6970 (Day)
DER Application Number (officIal use only)
Slate Florida
N/A
!
City
Telephon,e ( R 11 )
Stale
Florida
Zip
33609
,.
875-1365
(Day)
)
N/A
(Night)
3. Name of Waterway at Wort< Site: Clearwater Pass
4.
Slreet, Road or OLher Location d Work
Incorporated City or To.vn City 0 f
Sedion 1 7
Section' ,
Section
Gulf Blvd. (County Rd, 183) at Clearwater PA.S~ (in Right of
Clearwater
TONnshi p
TONnshi p
TONnship
295
Range
Range
Range
lSE
Counly(ies)
o
49
Federal ProJects Only:
Longitude 82 0
x
y
Coordinates in Center of Project:
Latitude
27
57
49
21
..
5.
Lot Slock Subd Plat Bk P.Q
Directions to loc3le Site: From int ers ec t ion 0 f U, S. 19 and Ulmerton Road; eas t on Ulmerton Rd.
I"n r."lf Rlvn :It' TndiAn R()ck~ Beach. north on Gulf Blvd. approximately 5.5 miles
to southern a roach of Clearwater Pass Brid e.
Names, Addressos, and Zip Codes of Adjacent Property Owners Whoso Property Also Adjoins tho Water (Excluding Appllcc.r;!).
Show Numbers or Names of These Owners on Plan Viows. If More Than Six (6) Owners Adjoin the Project. You May Be Required
to Publish a Public Notice for the DER. F' h 'Wl" f
'lS ermans larc 0
1. -..C.iJ:.~L.C.leatv~lter 2. pinellas Countv P,:Hks Dept '3. i:.l~(lr.~nter, Inc.
-E-.D-.1iDA-LI7L~3 31') \'l)IHC Street 551 Clearwater Pass
C1p.anolater, FL 34618 CleanolJ.t-er, -FL 34616-5165 Clearwater Pass, FL
Ave. I
3Lf630-
26llo 1
4. --L.a..n p r.l (>.1 rr~;J t p r 1.1 D 5.
Paxtne~D - 1 Lane Ctr,
~~~~h~~~~:~rI~o:~062-4541
6.
EX.l:UB1I.:Bf~-
P..~ , ct .
.. . ....
',; ,~.... r,'lllfW':J
. ,e.l,t' . :. ',~ "\110 .~ ..:.....,./.', to ":'.. ". ~"" }'"."..,.' ..~.. .,-" ....:~
-
. .
t'
OU\ I",... ---..!!...;), 2 ,~OO(l1
loom ,.. ..k>n1 AD.1ot Worlo '" ~ ~ cJ ~
~ 0... June 5.. 1991
[)(1\~Ho
I'~ '" ....lXJ\1
....
,6, . Proposed Use (Check one or more' as appfteal:le) . Private Single: Fam~y 0 Multi FamilyO
PUblk::m ~erdaJ 0 N~ ~G1 Meration d ~sting VVor1<s 0 Maintena:ce 0 Other (Explain)
7,' Desired Permit DuraUon (see Fee Schedule)
5 Yrfik , 1~ Yr 0 ,~er (Specify)
, '.
.. ..'- '''--,
I'
a General Permit or Exemption Requested
DER General Permit F,AC'Rule 17-312.
, .
f, ...
, ',: ': - '~-1,: ,~
. ~ i ~ :, .' = :.,:....
'DER Exemption : FPG Rule 17-312..
xxx
Section 403.
:-iis:
..: '
9. TctaJ ExtBnt of Wak In JurisdlcUonaJ Open 'Waters 'or Wetlarids: (Use addtionaJ"she€<s and prCNide ccmpete breal<dOM1 d e<dl
categcxy a ~ sp&::e is needed.
a' Within Corps Jurirlction: '
RlI: ..' N I A
E>:cavation: N I A
. . .'. .:.,,~,~ .~ .
:Sq,Fl
Sq,'FL
Peres
Peres .
,I Cu:')'ds. ,
"Cu. Yds. "
h Wrthin'.DER Juisdiciion: ' .
RlI: N/ A 'Sq, R. Paes
E:c1vation: N I A Sq;' R.. ' kres
~on Waterv.ard a MHW cu. yds. Qntonnatia1 needed' for:DNR) ,
c. DER JurisdictX>nal Area ~ (Area l2.ndward d fiI1. Structures 'Mlich' -MD, be SeYerea):
, : 'N I A Sq, R.. Paes
, 'd. OER Jorisdk:tional Area Cleated (Ne.v Excavatbn from. Upands; Wusivg d Mitigation):
, NI A Sq:'R.. Paes
" '
" .
:Cu. 'kls.
. .. Co. 'rt:ls. ,
"
"
e. Docks, Piers;, and Over 'Ml1ar. 'StrudUres: '
Totaf Number cf Slips N / A
l..ef1gth Width,
Length , Width.
Number'cX Finger' Piers ' t.eogt1l
Number at Finger' Pies , b:l1gth
Total: area . d : structure over-watern & '.~tUlrds
Use ~j.structlJre
'NiU 'the dcdQng 'laalrt)t' pro.-ide: . I
Uwaboarcf SIRS '
Fueling Facilities
&wage- PDmp-a.Jt Facilities
, .
Other Supplies or'SeMces'Required tOf' Boating' (E;.x::flJding' refreshmentS:, bair ancf tackle)
. Jcta" Number'cf Mooring Piling~
"Hegh;abc:M3=, MHW
:'Heigh~ ato.e MHW
': WldttL
, Width-
, Haght
, Height,
sq:tt
No Yes
'0 0
'0 0'
-0 ,.'0
o 0
.N8mber
I. Seawall length
N(A
ft, Seawall" material
ft.
Slope
H:
It,
SIOpo
Toe wicnt1
I\.
It
,I
Riprap a1loo cJ ~t length
. ,Size d ripr<1P
Typo cl riprap or sec:r.vall material
H:
v
V
I()(}' wiejth.
Aiprap revetment' length
I
,
9, Other (St.o.e Item 10),
EXHIBIT.~'B'aj
~2cj4
"
. '('iJ\ rQoon ~"'~~')
~-
F<:ml ro(l.o Jc/n( ~Ior \'.bo3 In lIH1 W~ 0( F1oo~
~ 0.." CX1c.bot 10. 1900
..'
, .'
'.
DOl A~ /10.
(F.a.d ;" Dt OER)
1Q Description of 'Nark (be specific; use additionai sheets as necessary),
See Remarks
11. Turbidity, Erosion, and Sedimentation Controls Proposed:
See Remarks
12. Date.Activity Is Proposed to C<lmmence March I 1994
TotaJ TIme Required to Construct, 1 year
: to be Completed
Harch 1995
13. Previous Appl\catlons for this Project have boon:
P:. Denied (date)
. ,'" .~-
a, Issued (dale)
C. Other (please explain)
DER No.
Corps No.
"
Differentiale between existing 'M:lrk and proposed v.orl< on the drcu.1ngs.
14, Certification, Application is hereby made for a pennil or pennits to authorize the activities described her.ein.
See Exhibit A
A. I Certify That: (Please check appropriate space)
1. I am the record cmner 0 . lessee 0 . or the record easement holder ~
be under"..aJ:.an. as de~;it:eG in the 2!!~~ed !~:;1 dccL':-:len!,
01 the property on which 1}1,) ';;~posed project is to
2. I am not 0 the record ONner. lessee, or record easement hdder of the property on which the propo~"'{j proiect is~'~o' be uncer-
!aXen, as described in the artacl1ed legal documenr. but I will have,. t;e/ore undertaking lhe propo~ed ;vork, 'the rf.qlllSl!e propeny
interest. (Please explain what the interest 'Nill be and hem it will De acq~ired}'" :',,:" :,,';,',', ,. . '
. . ., . : .' . ~. .' .' ." .... " . I. .
Attach legal description 01 property or copy of deed to the property' on whlch:'projc.ct'-'ls: to occu,r (must l:;.e provided)
a I understand I may have to prCNide arty additional in/ormation/data that may be necessary 10 provide reasonable assurance or
e'lidence that Lhe proposed project VIlli .comply ..vith the applicable Slate Water Quality Standards or 'other envircnmental standards
both beore construction and alter the project is completed.
D. TI1is i$ a Joint AppliC<.1tion and is not a Join! Penn/I. I tlereby ;)c~na.vlecJCJe tilt: ot)lleJiJl10n and respon~lt::i1lty lor obldlnlng all of lr,e
required Slate. federal or local permits betore ":OfTHT1I?nCement of COfl:itrUC[lon I <\l~o underslilnd lIlilr tx.:forc commencement 0/ thIS
prop<y"~ project, I must btJ grnnted separ2[e perrnl!5 or 3ult)OrlU\LJOnS Irom tllc US, Corps 01, En<]lneers. the U,S. Co~S! Guard, the
Department d Environmental Regulation. tile Oelegaloo WJ.ter Mt.lna<]cmenl DiSlrICI (wtlcre applicable). and the Oepa'rtment c/ NalurGJ
Resources. as necessary,
EXHIBll' "B'Il.
I
I
I
I
I
I
I
~
C. In addi:jon. I agree to provide entry to the projc-ct site for inspectors with proper IdentlficalJon or documentS as required by law frem
the nrMronmentaJ agencies tOJ the purpose of inspe:ung tl10 Slte. Furu1er. I agree to provieJe entry to 11,8 project site for such inspectors
io monitor permitted 'MJrk, i/ a permit is grunted,
P30e 1 cJ ~
, .'
....
.' ,
DU1 fotm . 17-312.900(1) .
Fo-rn T"'" Jolnc ~Ior ~ In !he Wal&o of Flor~
EiloaM 0- ~ 10. 1990 ....
DU1 ~ Na
If....J "' t>t OER1
E. I am familiar with \ho information contained in this application, and that to tho best d rrry knooedSJe and belief, such' information is
true, complete and occurale. I further certify that I possess the autllority to undertaka the proposed activities or am acting as Ule duly
authorized agent of \he applicant I understand that knoNingly making 8.fToJ false statement or representation in this application is a
vidatian d Section 403.161, F.S, and Chapter 837. F.s.
See Exhibit B
Thomas C. White, P.E.
"JYpedJPrinted Name d Applicant or Agent
c:::--' ~ ., C,,~-
I - Signature d Applicant or Agent
1- /'-j- 7'1
Dale
,.J
........
Project Manager
(Corp:>rate T~tle n applicable)
AN /l6ENT MAY SIGN ABOVE IF'APPUCANT COMPLETES THE FOLlOWING:
J hereOf designate and authorize the agent listed al:x:Ne to act on rTTf behalf as my ~gent in !he processing of this permit applica-
tion and to tumish an request, supplemental information in support d Lhe application.. ''''''. ,.., ..
Hr. Peter J. Yauch, P.E.
Typed/Printed Name of Applicant
Director of Public Works
City of Clearwater
(Corporate TItle n applicable)
\ - 12--i~
Date
Notarization:
SYrOm and subscribed before me at ~; /~
day d +'-' <...A A(r
this _
/ad
.
County, ..5'~
,19~.
'e
ii~ g) k~-LLL~'
. Notary .Public
;.. "
.',. My commission' expiC.~: '
NOTARY PUBLIC STATE OF FLORIDA
HY COf.nUSSlON EXP. /lOV. 8,1994
I>OllDED nmu GENERAL JUS. UND~
- I
. 15. For your lnfonnotlor.: Section 370034, Florida Statutes. requires It. at all dredge and fill equipmenl cwne<J, used. leased, renled or
operated in the state shall be registered 'Nith the Departmenl d Natural Resources. Belore selecting your contractor or equipment you
may ...,.;sh to determine if this requirement has been mel. For furtl1er information. contact tho Chief of the Bureau of Saltwater Ucensps
and Permits. Department of Natural Resources, 39\.."0 Conmon.\'caJth Boulevard, TaJlahas5ec. Florida 32399. Telephono No. (904) 487.3122,
ThIs Irl not a requlremont for a pormlt from 11'0 Depmtment of Errvlronmcntal Rogullltlon.
18 U.S.C Soctlon 1001 pr'ClYicJo!l thaI, Whee/cr. ;n an,! rnanner "Vlt!lICl ttHJ juri~dictjon of a.'l'y' department or 3(Jency of 111e United Stales
knCMingly and Wlllfully labties, conceals. or co..'er~ up I'll (my Inc\<, ~.cherne. or d(?'Jice () material l(Jet or lT1(I~C5 all,! !;:J.lse, fictitJous or frauduler.t
5tatemenlS or reprc~entLltions or makes or u~.!s an{ faJS(J Wilting or document kncr..,il1CJ samf~ 10 contain ilny .lalse. lidliolls or fraudulent
stLllqment or entry, $ilaJl be fined not more ttlal1 $10.000 or imprisoned not more than five years. 'or bo:!),
16. P1coso StJtmit U1is ccmr)cted form. \\1tll all~-dll...d dlctMl1lJ$ (lfi(j tile CGmI:1dO DE R prc<:~;:-)r'9 fee (S1~'U rf:!'.J &hedule in FAG Rule 17-4.05C{4Xc),
copt altachcd) to the appropriate DER or Dclc<Jated WMO oIficc will' jlln~,d1ctjon aiCr ttlC project Site.
______..___ .._______ __ ._____..________...._ EXrJl~11.~\~~~~. _...__ ...._._..______.._ .._ __. .
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,
REMARKS
'TOTAL EXT.EtIT OF WORKJN JURISDICTIONAL OY>aI WATERS OR WEl1ANDS
CITEM-2gj
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In June of 1987 the Clearwater Pass Bridge experienced foundation failure due to excessive
scour. Presently, it is slated for demolition and replacement in early 1994. TIle removal of the
existing bridge and construction of the adjacent new bridge necessitates relocation of utilities that
are within the right-of-way.
This application is in regard to four utility pipe lines running from Clearwater Beach Island to
Sand Key that are to be installed tmder the waterway using directional drilling. The utility lines
are a 16" High Density Polyethylene (HDPE) water main, a 12" HOPE water main, a 16" HDPE
force main and a 4" gas line in an 8" HDPE casing. Entrance and exit points for pipe installation
are landward of the state jurisdictional waters.
No work will be conducted \vithin the waterway. All equipment is land based and will be
, transported on land.
General
The \-vork involves the relocation of a 16" water main, a 12" water main, a 16" force maiI\ and
a 4" natural gas main that run across Clearwater Pass. Currently, the 12" water main, force main,
and gas line are attached to the Clearwater pass Bridge except at the bascule span where they are
subaquoous. Th~16" water main runs subaqueously across the entire waterway west of the
bridge.
"
~
The relocation will involve installing a 12" HDPE water main, a 16" HOPE water ITk~in, a 16"
HDPE force main and a 4" natural gas line in a 8" HDPE casing tmder the waterway. 'The
method of installation vviJI utilize "directional drilling' where, for each main, a hole is drilled
more or less horizontally beneath the waterway usmg,a remote controlled directional drilling
device. At the entry site (during drilling) typical equipment llsed are a tmck mounted special
drilling platform and various support tnlcks to handle slurry pumping and storage, air
compressors, generntors, and drilling hardware. At the exit site, lengths of high density
polyethylene (HDPE) pipe will be layed out and prepared for ilLstallation, At both entry and exit
sites, various tracked and wheeled excavation and lilling vehicles will be used. During drilling,
slurry is pumped down tl1c hollow drill shaft at 1200 to :WOO psi through the cutting head to
rotate the cutters and to lubricate and stabilize the bore hole. '{he sluny is recovered at the entry
point for separation and rcus~ (or Jisposal). 'l11~ Jirectiollal drilling (kvice sends dala via a
signal wire in the drill shafl to thc conlrollraikr indicating azim\lth ilnd inclinillil)l1 of the drill
head. At the control tTailer, computer <U1alyzed (hIla is lIsed lo keep the directional drilling dt;vice
_ on the proper al igI1Il1cnt. Wht.:n the dri II emerges at the exit point (across the w~ltcrway) reamel~
arc attached to tJ1C shall end ilnd are pulled back through to t:l1large the bore hole, Following the
enlargement process the pipe is pulled U1l"Ollgh the hole to c()mplete the installatioll,
E,XH I BIT; .:' 'B'"
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The pertinent benefits of directional drilling are:
1. TIle drilling entry and exit sites are well upland, leaving the wetland completely
undisturbed. Also, the disturbed upland areas are relatively small.
2. The utilities will be installed \.veIl below the foundations of the existing and proposed
bridges as well as below any existing utilities. Because of this, the new utilities can fit
within the right-of-way along with the existing utilities and both the existing and proposed
bridges (see affiliated permits issued paragraph).
Existing Util.itks
The newly installed pipes will be connected to the respective systems by conventional means and
the existing utilities across the waterway will be bypassed, The existing utilities mOlmted on the
present Clearwater Pass Bridge will be removed during bridge demolition. The subaqueous
portions of the utilities will remain in-place out of service except for the portions that conflict
with the new navigation channel (see affiliated pennits issued paragraph). Other utilities not
included with this application (Florida Power Corporation, General Telephone Company, and
Vision Cable) wi!! have lines relocated on to the new bridge.
The directional drilling work will not degradate the Water of the State as it will be conducted
completely subterraneously within the limits of the waterway. The drill entry and exit points are
well upland and drilling fluids \vill be wntained upland. As an extra precaution, a staked silt
fence will be employed at the exit site where the work is approximately 60 feet from the
waterway.
"..
New bridge and associated channel dredging pennits have been issued: Corps of EIlgUieers No.
199200093 (IP-MN) issued 2/19/93; Department of Environmental Protection No. 522119939
issued 7/6/93; PinelIas County Water and Navigation Control Authority No. D/F-822 issued
3/26/93. - ,
c;\~~.J8
EXH\B't~a"\
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. .'
.
PUBUC INTEREST ASSESSivIENT STATEMENT
",'
The present location of the existing utilities crossing CI~mvater Pass has been deemed the most
efficient route to serve Sand Key \vith water, sewage service and natural gas when conSidering
the layout of the greater utility network. Therefore, the publ ic interest is best served by utilizing
. the most economic and subtle means of relocation.
Relocation of the utilities onto the proposed bridge has been deemed impractical due to the
expense of making pipe lines operational on the replacement high level bridge considering the
pumping height and fluid pressure effects. Conventional subaqueous installation, using an open
cut trench, would require purchase of additional right-of-way to provide uninterrupted service.
Also, conventional subaqueous installation methods tend to be visually disruptive and may
degrade the water quality of the pass during installation. Given the recreational and commercial
use of the adjacent waters and shoreline, and the possible environmental effects, this is an
unattractive option.
The method of directional drilling allows installation beneath the waterway while impacting only
upland areas. The pipe lines will be installed deep enough to avoid existing utilities and the
foundations of the existing bridge. This will allow the new pipe lines to fit within the right-of-
way. Also, the deep installation places the pipes far below the anticipated scour depth thereby
deceasing the chances of expensive maintenance years after installation.
.('
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fUll Jon 04 IS.oC2.29 1994 J.\cpb\rdwy'.pllr-tbl<ll,dt1l
NOTES:
1. Purpose of Activity: Install new public utililies beneath the waterway between Suno Key
and Clearwater Beach Island. Four tltilities lines are proposed.
2. Datum: N.G.V.D. 1929 (ML W = -0.69 N.G.V.D.)
3. Sewage pump-out facilities are not proposed.
4. The handling, stomge or transportation of petroleum or other hazardous materials is not
a function of the proposed activity.
5. The proj ect is compatible with adjacent construction.
6. There is no dredging or filling associated with the utility installation.
7. The project is consistent with affiliated permitted projects scheduled to be constructed
consisting of bridge replacement, realignment of the navigation channel nnd removal of
the existing bridge.
8. Elevation 1.2 N.G.V.D., Mean High Water Elevation, as per Mr. Doug Thompson,
Department of Natural Resources, Bureau of Surveying and Mapping, June 9, 1992.
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PROJECT,
OESeR) PTIONI NOT E S'
EXH 1 B l.1J~]~'~~
CLEAF~W^ TER ..PASS
lJTll TTY r<r-I nr,^TION
^PPLIC^~TI CITY OF CLE^n~ATER
CITY I CLEARWATER
~^TERBODYI CLEARWATER PASS
COUNTY. PINELLA5
ST^lE. fLon)O^
WPI NO. N/A
pnOJECT NO. ~ll^
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SECTION /7
TOWNS"'P 'lf~ RANGE. /5E
~ DAVID
OLIZER
&ASSOClA TES, II. .
DESCRIPTION,
APPLICANT, CITY OF CLE^R~^TEn
CITY, CLEARWATER
~h1En800YJ CLEA~~~TEn PASS
COUNTY, PINELLAS
ST ^ TE' F'lOIlID^
'tiP I NO. N I"
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PROJECT I
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OESCI1JPTlmJ, VICINITY MAP
EXli 1 B IT;~\l)'111
CLEAnW/\TER PASS
IlT11 lTY r<fl (lrl\Tlot--1
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APPLIC^"T, CITY OF CLE^RnATER
CITY, CLEARWATER
nATEROOOY, CLE^RWATER PASS
COUtITY, PI tJEL L AS
STATE. rLOnID^
YiP I NO. tJ/A
PROJECT tlD. H/A
C,Il r r r I ' nr ,<
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OLI(ERrI~
&ASSOCl.ATES, INC.
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Tuo Jon 04 15,42,'9 1994
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BRIDGE AND WELL
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ADJACENT PROPERTY OWNERS
(2) City of C:~arwoter
CD PI nella. County
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"
-. - -. - - EXISTING RIGHT.OF-WAY
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PLAN SCHEMATIC
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CL EARWA TER P,^.SS
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CITY, CLEARWATER
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SHTEr rLORIDA
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APPLICANT, CITY OF CLEARWATER
CITY, CLE^I1N^TER
W^TEROODYl CLE^RW^TER PASS
COUIJlY I PI UHL^S
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WATEROODY, CLEARWATER PASS
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STATE, FLOl1l0A
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
l~
Meeting Date
~ II r~ I Q'1
SUBJECT: Water Main Replacement Contract - Phases L1 and 12
(94-9)
RECOMMENDATION/MOTION: Award the WATER MAIN REPLACEMENT CONTRACT - PHASES 11
& 12 (94-9) to SUNCOAST EXCAVATING, INC. of OZONA, FLORIDA for the sum of
$1,984,525.00 which is the lowest most responsive bid received in accordance with
the plans and specifications,
au and that the appropriate officials be authorized to execute same.
BACKGROUND:
This contract is for the replacement of water mains in Phases 11 and 12 of the
Water utility Bond Program. The area of replacement under Phase 11 is bounded
by Highland Avenue, Union street, Keene Road and Palmetto street. The area of
replacement under Phase 12 is bounded by Duncan Avenue, Drew street, Belcher Road
and Gulf to Bay Boulevard. Other work outside the limits of these two areas to
also be accomplished under this contract is the replacement of the existing 2"
water mains within the Morningside Subdivision. Project includes approximately
93,500 feet (17.7 miles) of water main replacement.
The purpose of the Water Bond Program is the replacement of all 2" galvanized
water mains within the project areas, interconnecting and upsizing of existing
mains as needed for improved circulation and fire protection.
This project will start on or about May 16, 1994, and is scheduled to be
completed within 550 calendar days (approximately 18 months). Phase 11 will be
constructed first and will take approximately 8 months to complete. Phase 12 and
the Morningside Subdivision water main replacement will be constructed
concurrently and will take the remaining 10 months of the contract time.
The available balance of $4,027,107 as of February 28, 1994, in the Main
Construction - Bonds capital improvement project is sufficient to fund this
contract.
I if' I
I I I
I Reviewed by: Originating Dept"'~'i~ 'I Costs: $1.984.525.00 I COlmlission Action
I I
I Public ~orkS/Enginjerin I I
I Legal N/A (Current FY) $1,984,525.001 Approved
I
I I I
i Budget L User Dept. , Funding Source: I Approved
I I w/conditions _____
I I
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I I I Den i ed
I I I
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I I I
I Cont1d to
I I I
I DIS N/A !Date: 01/25/94 & 02/04/94 I Other I
I I I
I I
ACM Paper:St. Petersburg Ti mcs i I
Appropriation Code(s) I Attachments:
I I
Other N/A Not requ ired I I
I I
I 367-96707-563800-533-000 I Bid Tabulation & Summary
Submitted by: Affected parties I ,
I I Construction Drawings
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Clearwater City Conunission
Agenda Cover Memorandum
10.
Item 1/
Meeting Date: ____
L( ~ '? / e(if
SUBJECT:
Parking Meter Purchase for Sand Key Parking Lot Expansion
RECOMMENDATION/MOTION:
Approve the purchase of 110 parking meters in the amount of $16,573.70 from P.O.M., Inc.,
Russellville, Arkansas, for Sand Key Park parking lot expansion which was the lowest most
responsive and responsible bid submitted in accordance with the specifications,
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
Bids were received March 1, 1994 for the purchase of 110 parking meters. Four bids were solicited
of which two were received and two were "no response".
On July 19, 1984, the City Commission approved an agreement with Pinellas County to operate the
park's parking lot as metered parking. The agreement provides for the City to recover its costs for
meters, poles, concrete and installation from the meter revenue. After these costs have been
recovered by the City the gross receipts from said parking meters are shared by the City and the
County on 60%-400/0 basis, respectively.
The parking lot currently has 662 metered parking spaces and this will be the third expansion
bringing the total number of metered spaces to 772. City crews will install the meters before the lot
is scheduled to open this summer. The associated costs should be recovered within one month.
The available balance of $59,821 as of March 4, 1994, in the Parking System, operating supplies,
budget item, is sufficient to fund this purchase.
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
Originating Dcpt:
NtA tf publ ic \.Jorks/Trans8PJtal:;!:i n
>""'~/ -- ~ 1,/71
~,~ :/".-"l7 ;.
C/ ...- N/t ,. { I 'I
NLA User Dept:
N/A10>rL P\.J/Transportat ion-Park i n9
Costs:
S 16,573_ 70
Total
Commission Action:
o Approved
o Approved w/condi t ions
o Denied
o Continued to:
$ 16 , 573 . 70
Current Fiscal Yr_
:g~
Advertised:
Date: 2/11/94 & 2/18/94
Paper: Tampa Tribune &
Pinellas County Review
o Not Requi red
Affccted Parties
~ Not if i ed
o Not Rcqui red
fLnding Source:
o Capi tal Imp.
~ Operating
o Other
Attachments:
Bid Tab #87-94, Bid Specs. &
Bid Response Forms
Appropriation Code:
435-01333-550400-545-000
o None
.~ l d
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CONTROL SYS. CORP.
HARRISON. ARKANSAS
POM INCORPORATED
'RUSSBLl,VILLB, ARK.
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DBSCRIPTION
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16.573 .70~,"/;/
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. ',:.:,;L,: .MANUAL' PARKING MET~RS
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220.00 24,200.00 ·
150.67
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MODEL 1#76
MODEL S
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PARKING METER SPECIF ICATIOtlS
1.
Description:
These specifications provide for the furnishing and delivery to the City of
Clearwater parking meters, complete and operable, as shown under "Detailed
Description" as to rate and hours.
Genera 1 :
A. Detailed Descriotion:
Meters covered by these specifications are as shown on the Proposal
Schedule.
B. Proposal:
Proposals will be received for new latest model meters.
C . Qu ant i tie s :
The City reserves the right to increase the quantity shown.
D. Operation:
Meters must be manual in operation.
E. Delivery:
Variance from General Conditions attached:
Delivery date given in number of calendar days to be from date of
complete and final production infonnation. Bidder must outline with
bid all further infonnatior. required for final production.
F. Guarantee:
The meters shall be guaranteed by the manufacturer for a period of 3
years actual use against defective workmanship and material defects.
G. Alternate Bids:
Only those alternate bids called for in these specifications will be
accepted.
Ho us i n 9 :
A. Housi ng:
Must be heavy duty, precise die cast of quality metal to withstand
abuse, non-corrosive and rust proof.
B. Color:
Meters shall be gray in color.
C. Unit Construction:
Parking'meters must be of Unit Construction to allow easy removal of
'units. Use all parts in the Unit Construction that will facilitate
street service.
D. Meter Numbering:
Meters shall be supplied with blank number plates.
E . S i g n a 1 Vie w ~I i n do vi s :
Must be on both sides of case for visibility of signals and time dial.
Windows to be of impact resistant Lexan, lucite, glass, or equivalent.
F. Coin Compartment: ,
Must be accessible for collection by use of only one "ock.
Meters must have a fixed,dump chute (ejector type) coin compartment.
G. Coin Compartment Locks:.
Lock must be capable of having at least four combinations changed by
insertion of special key. Locks must be shielded for sand protection.
H. f10unting:
Meters shall be so designed to accommodate installation by the City on
standard two inch galvanized steel pipe with meter secured internally.
Neter shall sit on top of pipe with a maximum of 1Z" of housing
extending below top of pipe.
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IV.
Weather Protection:
Mechanism must be housed in weather proof case. Coin slot must
provide adequate protection to mechanism from sand and water. .
Instruction Plates:
Information plates must be affixed to meter visible f)~om operation
side and give operating instructions.
Rate Plates:
Rate plates shall be visible from operatin~ side and shall contain
information stated in Proposal Schedule. (Rate plate may be on
housing or on mechanism).
Coin Slot:
Meter may have multiple coin slot (One slot each for nickel, dime
and quarter).
Meehani sms:
A. Gears, Pinions. Bearings. etc:
Must be made of the highest grade materials - brass, bronze, stainless
s te e 1, n i eke 1 .
B. Signal:
Large area, red color with wording "Expired" visible from both sides
of meter. Red must not be visible' until total expiration of time.
"Violation or trouble flag to be yellow if meter so equipped."
C. Lubrication:
All meters shall be of the type that require minimal lubrication.
D. Foreign Object Insertion: '
Coin slot should be so designed as to discourage insertion of
foreign objects.
E. Rack Hub Nut must be a ~ylon insert lock-nut variety.
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Ke~s. :
For each whole group of 25 meters, 1 (one) key for the locks de-
scribed in III-G will .be provided in the bid.
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BID RESPONSE FORM (87-94)
.1:~lIC ENTITY CRIME
",:.,r08N STATEMENT
flECEIVeO
. ':9 IN CY 19~'#FILE.
Unit Total
Price Price
"
;.
Item
No. Qty.
Commodity Description
1.
110
Manual Parkinq Meters:
4 Hour Limit - $75/Hour
Quarters Only, Dump Chute Coin
$ 11]0 _ 67 $] 657~ _ 70
Model S Manual Meter
Box
*Optional Model E Manual Meter
$173.38 ea. $19,071.80 total
I
Rate Plate:
Each Quarter
20 Minutes
Quarters Only
Time Plate:
Meters Enforced
At All Times
(Per attached Specifications)
Please return two (2) copies of Bid Response
F.O.B. CLEARWATER
Delivery Date: 30-45 days
after receipt of order.
Payment terms:
Net 10 dR,ys
Contact Tracey Bruch, 813/462-6572, with questions regarding
this bid.
BIDDER REPRESENTATION
I represent that this bid is submitted in compliance with all
terms, conditions and specifications of the Invitation for
Bid and that I am authorized by the owners/principals to
execute and submit this bid on behalf of the business
identified below.
BUSINESS NAME: POM Incorporated
FID# 71-0551006
STREET ADDRESS: 200 S. Elmira
CITY, STATE, ZIP CODE: Russellville, 1\R 72801
PRINT/TYPE NAME OF AUTHORIZED REP: Sherry Fountain
TITLE/POSITION OF AUTHORIZED Sales Coordinator
SIGNATURE OF AUTHORIZED REP:
DATE SUBMITTED: 2/211/91.
FAX NUMBER: (501 )968-2840
800/331-1215
. - 3-
,,.
PUBUC ENTITY CRIME
SWORN STATEMENT
RECEIVED
FILED IN CY 19!itj:: FILE.
BID RESPONSE FORM (87-94)
Unit
Price
Total
Price
Item
No. Qty.
. Commodi ty Description
1.
110
Manual Farkinq Meters: $ 220.00 $ 24,200.00
4 Hour Limit - $7S/Hour
Quarters Only, Dump Chute Coin Box
Duncan Model 76 Srngle w/EJector Colnbox
For Inclu~ion of R64 Change Lock add $25.00 per meter
Rate Plate:
Each Quarter
20 Minutes
Quarters Only
Time Plate:
Meters Enforced
At All Times
(Per attached Specifications)
Please return two (2) copies of Bid Response
F.O.B. CLEARWATER
Delivery Date:
30
after receipt of'order.
Payment terms: NET 30
Contact Tracey Bruch, 813/462-6572, with questions regarding
this bid.
BIDDER REPRESENTATION
I represent that this bid is submitted in compliance with all
terms, conditions and soecifications of the Invitation for
Bid and that I am autho~ized by the owners/principals to
execute and submit this bid on behalf of the business
identified below.
Duncan Industries Parking
BUSINESS NAME: Control Systems Corp FIDff 36-3527072
STREET ADDRESS: 340 Industrial Park Road. P.O. Box 849
CITY, STATE, ZIP CODE:
Harrison. Arknasas 72601
DATE SUBMITTED:
2/25/911
TELEPHONE 501-741-5481
PRINT/TYPE NAME OF AUTHORIZED REP: Stan H. Stockton
TITLE/ POS ITION OF AUTHORIZED REF: Assistant D1 rector of Sales
SIGNATURE OF AUTHORIZED REP:
FAX NUMBER:
501-741-2868
- 3-
ALTERNATE BID NO.1
BID RESPONSE FORM (87-94)
Unit
Price
Total
Price
Item
No. Qty.
1.
110
Commodity Description
Manual Parkinq Met.ers: $ 1'35.00 $ 14.850.00
4 Hour Limit - $7S/Hour
Quarters Only, Dump Chute Coin Box
Duncan Remanufactured Model 60S wjEjector Coinbox
~r tinclu!;,iolL of. R64 Change Locks, add $25.00 per meter
K.a e t'.iace.
Each Quarter
20 Minutes
Quarters Only
Time Plate:
Meters Enforced
At All Times
(Per attached Specifications)
Please recurn two (2) copies of Bid Response
F.O.B. CLEARWATER
Delivery Date:
30
after receipt of order.
Payment terms: NET 30
Contact Tracey Bruch, 813/462-6572, with questions regarding
this bid.
BIDDER REPRESENTATION
I represent that this bid is submit.ted in compliance with all
terms, conditions and specifications of the Invitation for
Bid and that I am authorized by the owners/principals to
execute and submit this bid on behalf of the business
identified below.
Duncan Industries Parking
BUSINESS NAME: Control Systems Corp
FID# 36-3527072
STREET ADDRESS: 1.40 Industrial Park Road. P.O. Box 849
CITY, STATE, ZIP CODE: Harrison, Arkansas 72601
PRINT /TYPE NAME OF AUTHOR I ZED REP: S1"nn H. Stockton
TITLE/POSITION. OF AUTHORIZED REP: --Assistant Director of finol!'!
SIGNATURE OF AUTHORIZED REP:
DATE SUBMITTED: 2/25/94
. .
TELEPHONE 1j01-741-,4Rl
FAX mJMBER: 501-74l-?R6R
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4'-
ALTERNATE BID NO 2
BID RESPONSE FORM (87-94)
Unit
Price
Total
Price
Item
No. Qty.
. Commodi ty Description
1 .
Manual Parking Meters: $ 111" no
4 Hour Limit - $7S/Hour
Quarters Only, Dump Chute Coin Box
Duncan Remanufactured Model 76 S w/Ejector Coinbox
For inclusion of R64 Change Lock aod $25.00 per meter
Rate Pate:
Each Quarter
20 Minutes
Quarters Only
$ 1 5 950 00
.
110
Time Plate:
Meters Enforced
At All Times
(Per attached Specifications)
\
Please return two (2) copies of Bid Response
F.O.B. CLEARWATER
Deli very Date: 30 DaYA**__ after receipt of, order.
**All remanufactured products are subject to availability, verify prior to ordering.
Payment terms: NET 30 .
Contact Tracey Bruch, 813/462-6572, with questions regarding
this bid.
BIDDER REPRESENTATION
I represent that this bid is submitted in compliance with all
terms, conditions and specifications of the Invitation for
Bid and that I am authorized by the owners/principals to
execute and submit this bid on behalf of the business
identified below.
Duncan Industries Parking
BUSINESS NAME: Control Systems Corp FID# 36-3527072
STREET ADDRESS: 340 Industrial Park Road, P.O. Box 849
CITY, STATE, ZIP CODE: Harrison, Arkansas 72601
PRINT /TYPE NAME OF AUTHORIZED REP: Stan 1-1. Stockton
TITLE/POSITION OF AUTHORIZED REP: Assistant Director of Sales
SIGNATURE OF AUTHORIZED REP:
DATE SUBMITTED: 2/25/94
TELEPHONE 501-741-5481
FAX NUMBER: 501-741-2868
-3-
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Clearwater City Commission
Agenda Cover Memorandum
Item #
Meeting Date: ____
dC-) .
Y/~lCfV
SUBJECT: Combined Infrastructure Group Radio Telemetry System
RECOMMENDATION/MOTION:
Award a contract to purchase seven (7) additional remote telemetry units, fiber
optic conversions and spare parts from Data Flow Systems, Inc., of Melbourne,
Florida for a total amount of $77,651.00 in accordance with Section 2.564.
Exceptions to bidding procedures, paragraph (1) (e), competitive bidding is
impractical,
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
This is the third and final phase of the combined radio telemetry system for
monitoring wastewater lift stations and miscellaneous potable water system
facilities. Purchase and installation of the initial phase of this telemetry
system was recommended and subsequently awarded to Data Flow Systems after
receipt of competitive bids. Therefore, Phase 2 and now Phase 3 consist of
Data Flow Systems' equipment in order to be compatible and standardized with
the original installation. It has proven very successful in monitoring the
operation and minimizing the downtime of facilities and equipment required for
the operation of the sanitary sewer and water systems. This equipment
eliminates the need for countless trips to remote locations to check on the
status of various facilities, thus providing more efficient use of available
manpower. This final phase of telemetry equipment installation has been
awaiting rehabilitation of the four elevated water tanks and equipment
modifications at Reservoir 3. This work has either been completed or will be
coordinated with the installation of the new telemetry equipment.
This additional equipment will allow phasing out of the old Bristol water
monitoring system which is outdated, uneconomical to maintain and located at
400 N. Myrtle Avenue in the Gas System building. It will also allow
discontinuance of the remaining private phone lines and monthly charges
required by the Bristol system. The master computer for the new system is
located at the Infrastructure Complex at 1650 N. Arcturas Avenue.
Originating Dept:
publ i c Yorks
/,') l '7
Co s t s :
$ 77,651
Total
Commission Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
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N~A
N A p1'l-
N/A
$ 77. 651
Current Fiscal Yr.
t. 7\
Advertised:
Date:
Paper:
ti'J Not Required
Affected Parties
o Notified
ti'J Not Requ ired
Funding Source:
ti'J Cnpi ta lImp,
o Operat in9
o Other
Attachments:
Letter and auotation from
Data Flow Systems, Inc.
Appropriation Code:
315-96736-563800-533-000
o None
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At' this time.thefoUowing will he added:'" ../. ';:( . ." 'i;';:l';":,,;i
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Water
1.
2.
3.
4.
County Inter-connection (Druid & Belcher)
County Inter-connection (Belleair & Belcher)
Reservoir 3 (includes County Inter-connection).
Elevated Water Tanks
a. North (Weston & Sandy Lane)
b. South (Greenwood & Harris Lane)
c. East (Del Oro Park on McMullen-Booth)
d. West (Mandalay & Rockaway)
Fiber-optics
Spare Parts
8,530
8,530
8,530
8,530
4,332
3,889
77,651
The balance available of $133,445 as of February 28, 1994, in the Telemetry
System Replacement/Phase II Capital Improvement Project is sufficient to fund
this purchase.
5.
6.
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Deltel r=lovv Systen1~':U3m~)CTURt:GHOUP
COPIES -:-0
FilE
. Mr. R. Gardner Smith, Asst. DPW .
. City of Clearwater .. .
Dept. of Public \Vodes
lOS.1vIissowi Av.
Clearwater, FL 34618
Dear Gardner:
JAN 3 t 199~
~G1
iJwrn
C TJlH
C
IHF
B JO,\ .
. .
January 25, 1994 .
The quotation that we discu')sed is enclosed,
Thank you for this opportunity to offer our services.
Sincerely,
Data Flow Systems, Inc.
Steve \Vhitlock
Vice President - Sales
~closure
Data Aow Systems, Inc. _ 659 Eau Gallie Blvd, . Melbourne, Florida 32935 . PH: (407) 25g..5009 - FAX (407) 259-4006
. .
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QUOTATION
CITY OF CLEAR\;'jATER
TELEMETRY SYSTEM E><PANSION
January 25, 1994
COC7'rrv \fETERS
The RTCs for the Count\' ~'leters arc to be ins~l1ed at the two Pindlas County \Vatcr Svstem
connections located at: Druid and Belcher: and Bclleair :UlJ. I3clcht:r. Each installation includes the
tollowing (transducer is ICSensors Sealed Gauge 0-100 PSI: LCD Displays arc Newport -+ Jigit
programmable LCD displays):
RTU07
(1) 316 SS enclosure.-bllbble door/anodized backplate
(1) Radio Interface ~Ioduleiradio (RThro05)
(l) Analog ~Ionitor Ylodule (.~\tllv1002)
(1) Power Supply ~Iodule (SOw) (PS:lvIO02)
(1) Backup battery (7.0 .-ill)
(2) lCD displays
( 1) Pressure transducer
(1) CHF antenna, tower, m:lS~ coa.'X
(two units (@ S7,375.00)
S 14.750.00
cotJNTY CO~~cCTION AT RESERVOIR 3
RTU!5
(1) 316 ss enclosure w/anodized backplate
( 1) Radio Interface \-Iodule/radio (RD.- 1005)
(2) PLC ylodules (one as spare) (PLeOOl)
(1) Digital ~Ionitor )"Iodules (D~nvIOO 1)
(2) Analog ~Ionitor ~/Iodules (.-\...'-'INI002)
(1) Digital Controlj).,Ionitor :\;[odule (DC~l002)
(1) Digital Control \.fodule (DC~'IOOl)
(8) Spare ~fodule Positions
(1) Power Supply ~fodlllc (PS~[o02)
(1) Backup battery (7.0 AH)
(1) CHF anlenna subsystem
Required rclays and sockets
Installation materials/services
(one unit ~f. S 11. 760,(0)
S 11. 760,00
PLC Programming
(20) Jays programming ~nJ on-site
start-up $er.,ices
S X.800,(Jn
ELE\',ru:;p \\'.ro;R T.\~K~
'n,\: RTCs for the Eh:\'ateu \\'3tl.::r Tan.ks .In: to be installed at the ">:orth T~mk" (\Veston and Sandy
Dcua Flow.";ysll!t1I.r. [fie.
.\fe/bournf'. F/nr,dll
'> ',; ,,'~_'I, .r/o" "I, .'''It),. I'I!.""':<~~'~', III J :..,..-.........._';',~'...,~~I ,....;V):,....~. .,",~~..~ .....'ly\..~:..... _..1.
Lmc): th~ "S\)uth Tank" (Gn:l.:n\vuod :..llld I l..m;s): thl.: "E:..lst:ank" (.\k~lulkn-B()oth anll \\.(Jlfl: ami
the "\V l.:st T:mk" (~landalay and R d~ka\va~.), Each installation inc1udl.:s the: follO\\ing (transduci.:rs arc
ICS~nso~':; Sl.:akd Gauge 0-100 PSI: LCD Di:.;plays ~lrl; :--:':WPI)11 .+ digit programmabk LCD displays):
RTl: 07
(l) 316 SS ~ndosure:bubbk Joor':modized backplate
(l) Radio Interface ~lodu1c; radio (R..I~ 1005 )
(1) Digital Control/Nlonitor :\:fodule (DC\LO02)
(1) Analog ;\tlonitor ~.lodule (A~vIN1002)
(1) Power Supply ~fodule (50w) (PSNI002)
(1) Back-up battery (7.0 AI-!)
(2) LCD displays
(2) Pressure transducers
(1) Industrial H-O-A switch
(1) 120 VAC relay
(1) UHF antenn~ tower, mast, coax
(four units @ S8,530.00)
S34,120.00
All RTU quotations include instaih;tion supplies (concrete. 'tvire. conduit. hare/ware, etc.),
installation labor, configuratton, starr up. and 'rvarranty, Pressure transducers will require a 1.,..;"
l.VPT tap to be provided by others.
FIBER-OPTICS
Four fiber optic cable conversions are oflered: from the Central Terminal Unit to the main computer;
from the Uniface CTU to the computer; from the computer to the workstation; and from the computer
to the printer, Each of these links includes the required length of 2 conductor fiber optic cable, two
(2) Rad Async fiber optic modems, and four (+) ST211bcr optic connectors. .-1 credit of SIlO. 00 each
is offeredfor [he return o/up to Jour iimited distance modems (no longer required).
Link 1: eTU to computer
Link 2: Cnifacc cn; to computer
Link 3: Computc.=r to \vorkstation terminal
Link .+: Computer to printer
Total. four links
SPARE PARTS
(1) ICSc,;nsoni ()-100 PSI Pressure Transduc~r
(2) ICSc,;nsors 0-15 PSI Pressurt.: Transducers
(1 ) ..\nalog ~l()nitor ~ [adult: - ..\.\L\ 1002
(l) Cnifacc [ntcrface \lodule
(1) Computer Intl.:rface \Iooulc WI fiber optic modem
(l ) Cu."h~raft PLC 1i)66 Directional. \..ntcnna
(1) Rohn 20:\ll TI}WCr Section wi21' x 1 3i~" mast
( 1 ) 22' VB-X -:oaxiall:ablc,; \vith .;onncctors
Elccuical S~h<.:matics tCJf all plug-in moJules
Toral. Spare P3rtS
S 914.00
S 91-t.00
S 1.252.00
S 1.252.00
S -t,332.00
S 390.00
S 780,00
S 92.+.00
S 1.010.00
S 336.00
S 235.00
$ 170.00
S +-t.OO
,:(/C
S 3. Xg9, 00
Data Flow SJ:slI!ms, f"e.
,\(elhollmr. Florida
~.'" .~.' ....fI.... 'J. ,.",..,.~ ,~;, .,:" ......,...~'", I, ....." ........'1~~:.'" '~..'~~'~V. '......~::..;o~. ."".., .f'.'l:.":'~~'~ ~":'" '1 ~" t,.:..u~ ;..'.:'~~....
Clearwater City Commission
Agenda Cover Memorandum
~\,
Item #
Meeting Date: ____
'ikl/ qy
SUBJECT:
Purchase of quicklime (Calcium Oxide) for the Water Pollution Control Division
(W.P.C.) .
RECOMMENDATION/MOTION:
Award a 2 year contract from 4-22-94 to 4-21-96 for the purchase of quiGklime
to Dravo Lime Co./ Saginaw, Alabama/ at an estimated cost of $185,616.00/ which
is the lowest most responsive bid submitted in accordance with specifications/
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
In December 1992 Walbridge Construction Company started constructing a $4.6
million dollar Residual Sludge Processing Facility for the City of Clearwater's
Water Pollution Control Division. Construction is nearly complete and
operations should begin in the near future. The finished sludge product will
conform to the Florida Department of Environmental Protection (FDEP) and u.S.
Environmental Protection Agency (USEPA) requirements for PFRP Sludge (Processes
to Further Reduce Pathogens). The process adds lime to the sludge removed from
the wastewater treatment plants; the lime/sludge mixture is then heated. The
combination of high pH and temperature meets the PFRP residual requirements.
The state contract was reviewed but does not include chemicals such as
quicklime. The Pinellas County co-op bid specifications for quicklime was
reviewed and found to be an improper grade. The process manufacturer specifies
II fine" grade "high calcium" content quicklime for use in their equipment.
There were 12 bids solicited. Of this total/ two responses were received.
There were nine no bid response, and one no response.
The available balance of $676/740 as of March 17, 1994 for Operating Supplies
is sufficient to fund this contract for the remainder of this fiscal year.
Appropriate funding will be recommended in the City Manager's subsequent fiscal
year budgets.
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
Originating Dcpt:
Public Works/WPC
Costs: $ est 185.616.00
Total
Commission Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
User Dept:
$ est 46,404.00
Current Fiscal Yr.
Funding Source:
o Capital Imp.
~ Operating
o Other
Attachrrents:
Bid Tab
Ci
Advertised:
Date: 02/04/94, 02/11/94
..,_~._.) Paper: Pinellas County Review,
Tampa Tribune
o Not Requ ired
Affected Parties
~ Notified
o Not Re uired
o None
Appropriation Code:
421-01351-550400-535-000
I.::......__......~;....._,'..~..... .~".-t' .v,I.#~O..._...~...~(~:. .~~,:~~~'4~:1l'...-:,..r.tt .l~;".:........ "",. . 'l;... .,...~ . ........~\: .~().'
Item #
CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
dd.
Meet i ng Date
'-f (r3 /c(~
CONTRACT (94-11)
RECOMMENDATION/MOTION: Award the 1994 Subdrain Contract (94-11) to SUNCOAST
EXCAVATING, INC. of OZONA, FLORIDA for the sum of $234,520.00 which is the
lowest responsible bid received in accordance with the plans and specifications,
~ and that the appropriate officials be authorized to execute same.
BACKGROUND: This project is for the renewal and replacement of subdrain systems
throughout the City of Clearwater. Subdrain systems are drainage pipes which are
placed below roadways to control the elevation of groundwater tables, and thus
prevent groundwater from infiltrating and eroding roadway base. Protection of
the roadway base extends the life of roadway pavement systems and lowers the life
cycle cost of road maintenance. The work proposed is the replacement of
deteriorated subdrains on nine (9) streets within the City. This annual contract
provides for subdrain replacement and maintenance for the following streets:
STREET
FROM
TO
SIDE
ALAMEDA AVE.
MAXIMO AVE.
SAN CARLOS ST.
EAST
ALLAPATTAH DR.
MASTERS DR.
HYDE PARK DR.
EAST
DOVEWOOD ST.
FAIRWOOD AVE.
BEACHWOOD AVE.
NORTH
FREDRICA AVE.
BELLEVUE BLVD.
ST. THOMAS DR.
WEST
HARN BLVD.
BELCHER RD.
YORK DR.
NORTH
KENILWICl< DR. S.
LANDMARK DR.
EAST
NORTH
SOUTH BETTY LANE
BELLEAIR RD.
ST. THOMAS DR.
WEST
ST. CHARLES DR.
HENNESEN DR., YORK DR.
AREA
BOTH
WESTCHESTER DR.
WESTCHESTER DR. NO.
COUNTRYSIDE BLVD.
SOUTH
This project will start on or about May 23, 1994 and is scheduled to be completed
within 120 calendar days.
The available balance of $305,991 as of March 16, 1994, in the Road Subdrain
System capital improvement project is sufficient to fund this contract.
Other
N/A
OeigiRO';ng O~li~~ Cos's, $234,520.00
Publ i c \.Iorks/Eng lnee~;ng! (Current FY)_$234,520.00
I
I
User Ocpt_ \ funding Source:
I
I
Public \.Iorks/Engineering: Capt. Imp. X
I
I
Advertised: : Operating
I
!Date: 02/25/94 & 03/03/94! Other
I I
!puper:St. Petersburg Tiolcs!_.
: : Appropriation Codc(s)
: Not required :
I I 315-92255-563700-541-000
I I
I Affected portics I
II notified i
I Not required I
I I
I I
COllITlission Action
Reviewed by:
Legal
Budget
N/A
Approved
Purchasing
'-;-'\... :J
CN/A
Approved
w/conditions _____
Den i cd
Risk Mgmt,
N/A
N/A
~)~
Cont'd to
DIS
ACM
Attachments:
Bid Tabulation & Sun~ary
Mm;t~F
Clty ~g
Construction Drawings
'''~'. .---- ".~... . " '. ""1~"-'''' :':". ..d:'\ ,,' 'l.> .~.~< .:",:,~.!':'...)4 ,.,~',~I':,., ". ......Il:ti:.~'~.-.. ;:~"~4,~,J>~ .l~..t;~" ..
" ,~.
I
, ,"'"
.
.
BIDS m.ICllED - 59
All American Concrete, Inc.
3000 - 46th Avenue North
St. Petersburg, FL. 33714
......'.
Li ndy BO~Jen Const....uct. i on Co.
4783 37th Street, North
St. Petersburg, FL. 33714
Cash Construction Company
282 Addington Drive
Rome, Georgia 30165
Cavo Development., Inc:.
16380 SW 1 ~~7th Avenue
Miami, Florida 33177
Cone Constructors, Inc.
P.O. 130:: 22869
Tampa, Florida 33622
Dallas 1 Const.. g( Dev., Inc.
F'. O. [lc.n: 2900h8
Temple Terrace, FL. 33687
Martin K. Eby Constr. Co., Inc..
P.O. 130:: 150908 "
Altamonte Springs, FL. 32715
Garney Companies, Inc.
1331 NW Vivion Road
Kansas Ci ty, t'lissou....i 64118
Gilbert Southern Corporation
510 Plaza Dr., Suite 2745
College Pa....l~, Geol"'gia 303'19
l-J. L. Haj ley ,\rid Company
P. O. Bo:: 40646
Nnshville, TN 37~04
Th.:;; 11..1.....d..\\.lay Coinp.:=Iny
P.O. Bo:: 290817
Tampa, Florida 33687
Insi t.l.l.fo....f11 E:'CJulhe~~~L, Inc.:.
P.O. BCll: '11629
Jac~Yonville, FL. 32203
t'""':
T.L. James I!< Company, Inc. .
F'. LJ. 130:: 7::"S(li'
Gsmincle, Florida 34b42
'.
"
I
.......
1'1. Bone, Inc.
2607 N.E. 9th Avenue
C<'.lpl:.! Co....al, FL. 3~Y7()9
C&l.d~si Construction Co.
81'20 115th Avenue, North
Lar'uo, Florid~ 34643
Casb:o Constr'ucti on, lne:.
C}1)(l1 126\:.h Av,,-"nlli? Nor.th
Large, FL. 34643
..'-, :
. .1
n. Cobb Consl:.t"'uc:tion, Inc.
861? b9l:11 S\:r'''~E'l:, No.
F'inr:.:llas Par'I;;, Flo....ida 3.1666
l.A. Cumming~ Construction Corp.
224 Westgate Road
Tarpon Springs, Florida 34689
...)
.
Danis Industrles Corporation
P. n. [10:: 598('2 it
Orlando, FL 32859-8024
1=1 o\'~l ine Con;;,\:. Co., Inc.
13775 46th Street, North
Clearwater, Florida 34622
-"
General Bunit.:;; ~ Contracting Co.
P. O. 130:: 2i'3('
Florence, Alabama 35631
Great Monument Construction cci.
4520 W. Linebaugh Avenue
Tampa, FL. 33624
Hall Contracting Corp.
P. O. 13m: 5b02tH
Ch~Il"l at te, Ne 2B:256
''\
Hubbard Construction
P. G. Bo:: 5472',0' I
Ck \i;""dO, FL. :,~2854.-j'21j'
,HiLCO, Inc:. 0+
F'. O. fjlJ:X 2'i'3!.C1
lieu;"" t on, T I.m ,nu
1<.:Iflllll1Ilga & Ro.:H)dVo~",!ts,
PO. O. Uo:: 31 cY.l'f,f,
'f<.tIllIH.\, F\ (")r'l d...., 3]6U(,
...
Kearnay Dav. CD., Inc.
(-3621 Mar.tin Luther' l(il"'l9
Tampa, FL. 33610
Kent Servicus, Inc.
~067 Calumet street, Ste. B
Cle~rwat~r, Florida 3q625
; <. ~ ,~ <-l ,~:.
. I:)';;:;';"',
, I ,"ILl" '.
,',,1+01 "i>
.~..~~:.~~;t
)',;t" '
,',' .'. ,: ;.L:' ~;'~l
,. t... t,' t;,Jfl .~:t.t '.,
, ~i ;. ~:. '.: ..": '!"\:I \
J. ; , l'l" 1, ", 'j ,
. . J(',> i ~ tl<:'.~ lf~ i, '
.", . f,"'t '",,,,." .
.. . ';,.','1,'
r
Madsen/Barr Corporation
1117 N.W. 55th Street
Ft. Lauderdale, FL. 33309
I(i Olmi ns Con tr.ac.: t: i nlJ COI"p.
P.O. Bo:: ~5098
Tampd, FL. 33~75-5098
n,r
I(eystone EHcavator's, Inc.
150 Bw'.banl( Road
Oldsmar, Florida 34677
Koblitr' Constr'Llctor's .!< Eng.
2009 NW 67th Place
Gainesville, Florida ~2606
Lanzo Ccn~truction Co., Inc.
1900 NW 44th Street
Pompano Beach, FL. 33064
L~ster'~ Canst, Co.,Ine.
15122 Nava Street
Hudson, Florida 34667
.
,
.'
'C.J. 11cGeellan Constr'uction,
700 - 46th Street South
St, Petersburg, FL. 33711
I
.
MTM Contractors, Inc.
1';0. (). 80;: 40693
St. Petersburg, FL. 33743
,
.i" I
n~vid Nelson Construction.
3483 Alternate 19
Palm Harbor, FL. 34683
!t'
Constr'l.lcti on Co.
.p;O. 80H 20707
T~mpa, FLA. 33622
Overstraot Paving
1390 Donegan Road
Largo, FL. 34641
Patterson ~ Wilder Constr~
F', O. F.IC:'H 86
Pelham, Alabama 35124
Prairie Construction Co.,
P.O. 1:.10:: 129
Polk City, FL. 33868-0129
Prince Contracting Co.,Ine.
5411 Willis Road
Palmetto, FL. 34221
R.E, Purcell Construction
P.O. 80;: 837
"Od(~ssa , FL.
Pipeline, Inc,'
1157
Geor.g i a 3020.'
'Rocket: Indus., Inc.
15465 Pine Ridge Road
FOrt Myers, FL. 33908
Rowland, Incorporated
6855 102nd Avenue, No.
Plnella5 Park, FL. 34666
, 'Rllhy - Col Ii ns lIne.
48(I,b loJr'igl1i: Dt"i ve
Smyrni.i, GA, 3(11)82
'\
s ~ E Cont~actDrs, Inc.
1-1561 - 5etl... St.,.'~et.. Nor'th
Clearwator, FL; 34620
8~otty'sTractor Servtcu
d/b/~/Scotty's Lund Davolopmunt
6995 90th Avunllo North
p, I'\Q.jl OS Par K. H JiH,q~
stag & Ambachtsheer,
P. (). lk:m'i10'i
Oranuu City, FL.
.....
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Item #
CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
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c.><.J
Meeting Date
lJ} :; Itr If'
Holt Avenue to the
ci ty to Religious
SUBJECT: Lease of Pinellas County School Board property on
City, and compatible sub-lease of the property from the
Community Services, Inc.
RECOMMENDATION/MOTION: Approve the City lease from the Pinellas County School
Board of a portion of the curtis Fundamental/ Clearwater Comprehensive School
Complex on Holt Avenue from May 1, 1994 through April 30, 1995, and the sub-lease
thereof to Religious Community Services, Inc. (RCS) , subject to approval by the
School Board of the primary lease between the City and the School Board,
on and that the appropriate officials be authorized to execute same.
BACKGROUND: The Pinellas County School Board has again offered the City of
Clearwater a one-year lease of a portion of the curtis Elementary School complex
property on the east side of Holt Avenue. In previous years the lease premises
extended northward to Engman street. The proposed lease excludes the north 200
feet of the Holt Avenue property previously leased to the city.
In use since 1972 as a location for temporary emergency housing, the city has
sub-let the School Board property to RCS which operates an emergency transitional
housing program. Families needing this type of emergency shelter are able to stay
in the mobile homes for periods up to 60 days. This short term, emergency
housing program is a major element of the emergency shelter and food network in
the community. The School Board has requested that the City act as a conduit
for this property lease because the project specifically benefits the City of
Clearwater. Res has 10 mobile homes located on the new lease premises, and is
aware that the 4 mobile homes occupy ing the north 200 feet of the property
previously leased from the School Board will have to be relocated. As a
consequence, RCS may request that the city attempt to provide an alternate lease
site or other accommodations for its short term emergency housing program.
other than the reduced lease premises, the terms of this one year lease between
the City and the School Board, and the compatible sub-lease are similar to last
year's lease agreements which expire April 30, 1994. As in the past, no cost is
borne by the City for the sub-lease with Res.
Approval of the sub-lease of the property to RCS is subject to approval of the
primary lease of the property to the City by the School Board. This item is
anticipated to be scheduled for School Board action on Tuesday, April 26, 1994.
Approval of the sub-lease by the Commission will allow continuation of the Res
emergency housing program at the Holt Avenue site, effective May 1, 1994.
Revi ewcd by:
Costs: N/A
Coumission Action
Legal
~
Budget
N/A
Purchasing N~
Risk Mgmt .&.,13 (~)
OIS N/A
ACM -(C~ ~=-:_
Other NfA
Submitted by:
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Attachments: !
Proposed Primary Lease with thel
Pincllas County School Board I
(Exhibit "A") I
City Sub-Lease with RCS !
(Exhibit "B") I
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Origilklt ing Dcpt.
Publ ic Works Department
{!-~L.-
Usel' Ocpt.
Approved
(Current FY)
Funding Source:
Approved
w/conditions _____
Capt. Imp.
Den; cd
Advert i!iN:
Operating
Cont'd to
DLlte:
PLlper :
Appropriation Code(s)
Not required X
Affected p~rties
notified
Not rcqu ired ---2<__
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,EXHIBIT "A".
LEASE AGREEMENT
THIS LEASE AGREEMENT, made and. entered into this
day of
I 1994, by and between the SCHOOL BOARD' OF PINELLAS COUNTY,
FLORIDA, hereinafter referred to as "Lessor" and the CITY OF CLEARWATER,
FLORIDA, a municipal corporation" hereinafter referred to as lILessee."
. WITNESSETH
I WHEREAS, there' is' need for emergency housing and a transitional
housing program to meet the emergency housing situation existing in Clearwater,
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Pinellas County, Florida; and .'
WHEREAS, the Lessee is desirous of continuing an emergency housing
. . "
program but is without a suitable site for same; and
WHEREAS, the Lessor is desirous of providing assistance to the City of
Clearwater, Florida, and is possessed of a suitable site for the location of
said emergency housing program;
NOW, THEREFORE, in consideration of the covenants herein contained
and other good and valuable consideration, the Lessor' hereby leases to the Lessee
and the Lessee hereby ,leases from the Lessor according to the terms, conditions,
and covenants herein contained. the following described premises located in the City
of Clearwater, Pinellas County, Florida. to wit:
That portion of the Curtis Fundamental-Clearwater Discovery School
Complex which is located on the East side of Holt Avenue from the
fenced in area which is currently being used by Clearwater
Comprehensive, Northward to Engman Street, less the north 200'.
1. The term of this lease shall be for the period of one (1) year beginning
May 1, 1994. and ending on the 30th day of April, 1995.
2. The leased premises shall be used for the following purposes and
under the following terms and conditions:
a. The leased premises shall be used for the purposes of locating
thereon house trailers to accommodate an emergency transitional housing program.
b. The Lessee, unless indicated by prior written agreement, shall have the
exclusive use of the leased premises for the duration of this lease and the Lessee
agrees to use the property in a manner which will not interfere with the educational
programs at Curtis Fundamental-Clearwater Discovery.
c. The Lessee is to provide all maintenance and upkeep of the premises
and structures located thereon and hereby covenants and agrees to keep and maintain
the premises in good condition and repair during the term of this lease, and to exercise
all reasonable diligence in making certain that the premises are maintained in a
electrical service to the premises at its own expense and shall leave said utilities at or
condition safe for human habitation. The Lessee is to provide sewer, water and
on the premises upon expiration or termination of this lease.
. . .. '. ;_-v',"', -I '. .,......~ # .. (' _' ~ " ,.....1 ~,,_~... ., _ . 'II, '.~::: .: '.., .....-. ,- <i .... - -..'\..- ,.:' 1.. _ : '\ .. ,
d. The lessor covenants and agrees to allow the lessee peaceful and
quiet enjoyment of the premises during the term hereof.
e. The Lessee further covenants that it will protect all persons entering
upon said premises during the term of this lease and save the Lessor harmless and
thereby indemnify the Lessor on account of the negligent acts of its employees or
agents or on account of any unsafe conditions that may exist as a result of the
negligent operation of the said housing program.' The Lessee agrees to be responsible
for the safety of its <?wn invitees in the case of accidental injury.
f. The Lessor covenants that it has good right to lease the premises, will
warrant and defend the title thereto and will indemnify Lessee against any damage and
expense which Lessee may suffer by reason of any lien, encumbrance, restriction or
defect in title.
g. The Lessee further covenants and agrees to pay all bills incident to the
maintenance of the housing program. including, but not limited to, sewer, water. and
electricity.
h. The Lessee further covenants and agrees not to remove or destroy
any existing trees or shrubbery on said premises and to restore said premises to its
original condition upon the expiration or termination of this lease.
i. Either Lessor or Lessee may cancel this lease upon sixty (60) days
written notice to the other.
3
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j. The leased premises may be used by Lessor for overflow parking for
.. Curtis Fundamental Elementary School and Clearwater Comprehensive Middle School
activities as may be necessary from time to time. Specific questions regarding parking
on the leased premises may be resolved by t.he principal of either school and the
Lessee's city manager, or their designees. '
k. It is understood that the Lessor may construct permanent parking
facilities on the leased premises for the exclusive use of Lessor's programs. Lessor will
give Lessee at least 90 days written notice prior to constructing said parking facilities.
\. It is hereby mutually agreed between the parties hereto that in the event
of unforeseen questions arising from the use of the premises by the Lessee, then said
questions will be resolved by mutual agreement be~een the Superintendent of Schools
of Pinellas County, Florida, and the City Manager of the City of Clearwater, Florida, or
their designees.
-ro.
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EXI-rrnrr II B II
,I
SUB-LEASE AGREEMENT
THIS LEASE AGREEHENT, made and entered into this day of
, 1994, by and between the CITY OF CLEARWATER, FLORIDA, a
I:'lorida Municipal corporation, hereinafter referred to as the "Lessor", and
RELIGIOUS COMMUNITY SERVICES, INC., a Florida corporation not-far-profit,
hereinafter referred to as the IILessee";
WITNESSETH:
mIEREAS, there is a need for emergency housing and a transitional
housing program to me~t the emergency housing situation existing in
Clearwater, pinellas County, Florida; and
WHEREAS, the Lessee is desirous of sponsoring an emergency housing
program but is without a suitable site for same; and.
WHEREAS, the Lessor has entered into a lease of even date, or
compatible date here'Vlith (the lIPrime Lease"), as Lessee, \oJith the pinellas
County, School Board (hereafter "Prime Lessor"), pursuant to which Lessor has
leased from Prime Lessor certain real property owned by the Prime Lessor
within the city of Clearwater, Pinellas County, Florida (the "premises"), as
described hereafter; and '
mrEREAS, the Lessor is desirous of providing assistance to the
citizens of Clearwater and is, and desires to lease said premises to Lessee
as a suitable site for the location of said emergency housing program;
NOW, ~HEREFO~E, in con~ideration of,th~ covenants herein contained,
of the granting of'this lease and of 'the sum~ paid or to be paid hereunder,
the Lessor hereby leases to the Lessee and the Lessee hereby leases from the
Lessor according to the terms; conditions and covenants herein contained, the
following described premises located in the ci ty of Clean..Ja ter, Pinellas
County, Florida, to wit:
That portion of the curtis Fundamental-Clearwater Comprehensive
School Complex which is located on the east side of Holt Avenue
from the fenced-in area which is currently being used by Clear-
water comprehensive northward to Engman street, LESS the North
200 feet thereof. ' ,
1. The term of this lease shall be from May 1, 1994, through April
30, 1995.
2. The Lessee hereby covenants and agrees to pay rental therefor in
consideration of the covenants contained llerein and other good and valuable
consideration, receipt of which is hereby acknowledged by the Lessor.
3. The leased premises shall be used for the following purposes and
under the following terms and conditions:
a.
locating thereon
housing program.
The leased premises shall be used for the purposes of
house trailers to accommodate an emergency. transitional
~
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b. The Lessee, its agents and assigns, unless indicated by
prior written agreement, shall have the use of the leased premises for the
duration of this lease, and the Lessee agrees to use the property in a manner
which will not interfere with the educational programs at curtis Fundamental
Elementary School or Clearwater Comprehensive Middle School.
c. The leased premises may be used by persons attending
activities at curtis Fundamental Elementary School and Clearwater
Comprehensive Middle School as may from time to time be necessary. Specific
questions regarding parking on the leased premises may be resolved by the
principal of either school, the Director of Emergency Housing Program,
Religious Community Services, ,Inc., and the city Manager or his designee.
d. It is understood that the Prime Lessor may construct
permanent parking facilities 9n the lease premises for the exclusive use of
Prime Lessor's programs. Lessor will give Lessee at least 90 days written
notice prior to construction of said parking facilities.
e. The Lessee is to provide all maintenance and upkeep of the
premises and structures located thereon and hereby covenants and agrees to
keep and maintain the premises in good condition and repair during the term
I of this lease and to exercise all reasonable diligence in making certain. that
the premises are maintained in a condition safe for human habitation in
conformance with all applicable laws. The lessee is to provide sewer, water
and electrical service to the premises at its own expense and shall leave
said facilities at or on the premises upon expiration or termination of this
lease.
f. Lessee hereby affirms its intention to take any and all
such actions that are reasonable and prudent to comply with the Americans
with Disabilities Act of 1990 (known as the ADA) .
g. The Lessee covenants and agrees not to bring upon, store
or generate upon the City's property or the structure itself any substance
classified by state or federal government authority as a toxic or hazardous
material. Lessee further agrees that it shall comply with all governmental
and other laws, rules, regulations, code and statutes including, but not
limited to federal, state, county and municipal as they relate to storage,
use and disposal of any substance whether toxic or not-toxic, whether such
substance is a manufactured or man-made substance and whether the same is a
natural substance or man-made.
h. The Lessor covenants and agrees to allow the Lessee
peaceful and quiet enjoyment of the premises during the term hereof.
i. The Lessee further covenants that it will protect all
persons entering upon said premises during the term of this lease and save
the lessor harmless and thereby indemnify the lessor on account of the
negligent acts of its employees or on account of any unsafe conditions that
may exist as a result of the negligent operation of the said housing program.
The lessee agrees to be responsible for the safety of its own invitees in the
case of accidental injury. In addition, during the term of the lease, the
Lessee shall at Lessee expense obtain and maintain insurance coverage
conforming to the requirements in Exhibit "A" attached hereto.
2
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j. The Lessee further covenants and agrees to pay all bills
incident to the maintenance of the housing program, including but not limited
to sewer, water and electricity.
k. The Lessee further covenants and agrees not to remove or
destroy any existing trees or shrubbery on said premises and to restore said
premises to its original condition upon the expiration or termination of this
lease.
1. Either the Lessor or the Lessee may cancel this lease upon
sixty (60) days written notice to the other.
m. To the extent applicable to this lease, the terms and
conditions' of the Prime Lease shall be incorporated herein and by this
reference made a part hereof.
n. It is hereby mutually agreed between the parties hereto
that in the event of unforseen questions arising from the use of the premises
by the Lessee, said questions will be resolved by mutual agreement between
the Superintendent of Schools of pinellas County, Florida, the City Manager
of the City of Clearwater, 'Florida, and the lessee I s Director of the
Emergency Housing Program, or' their designees.
WITNESS our hand and seals the date first above written.
WITNE~SES: ~
eMd .(2- ( ~"---
RELIGIOUS COMMUNITY SERVICES, INC.
By:
-'1
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r:J,c. <-c.....-c.-{_/
,Ellen Jensen,
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Attest:
~~ "~CJ-,- o-A-"..> ~~j'~
Frances Nietzold, Secretary
Countersigned:
CITY OF CLEARWATER, FLORIDA
By:
Elizabeth M. Deptula
Interim city Manager
Rita Garvey
Mayor-Commissioner
Approved as to form
and correctness:
Attest:
Cynthia E. Goudeau
City Clerk
M. A. Galbraith, Jr.
City Attorney
3
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INSURANCE REQUIREMENTS
1. Liability Insurance. The Lessee shall maintain:
a. Comprehensive General Liability Insurance to include
premises/operator liability in an amount not less than $500,000
combined single limit Bodily Injury Liability and Property Damage
Liability.
b. Worker,'s Compensation Insurance applicable to its employees for
statutory coverage limits in compliance with Florida laws.
2. Additional Insurance. The City is to be specifically included as an
additional insured on all liability coverage described above.
3. Notice of Cancellation or Restriction. All policies of insurance must be
endorsed to provide the City with ten (10) days notice or cancellation or
restriction.
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Clearwater City Commission
Agenda Cover Memorandum
'J L/.
Item tI
Meeting Date:
'1//'4 cr If
SU'BJECT:
Amendment to License Agreement between the City of ClearNater and GTE MOBILNET
of Tampa, Inc.
RECOMMENDATION/MOTION:
Approve the first amendment to the ex~sting License Agreement between the City
of Clearwater and GTE Mobilnet that allows additional antennas to be installed
on the elevated water tank at Del Oro Park and for an increase in the annual
rental fees
~ and that the appropriate officials be authorized to execute same.
BACKGROUND:
A five (5) year extendable agreement between the City of Clearwater and GTE
Mobilnet of Tampa, Incorporated commenced on September 1, 1992. The agreement
allows GTE Mobilnet to install miscellaneous communications equipment on the
city's east water tank and the su=rounding tank site at Del Oro Park, including
three (3) antennas mounted on the tank's balcony. Only two (2) antennas have
been installed at this time. For,this installation, GTE Mobilnet pays the City
in advance an annual sum of $6,504 which is adjusted upward between 3% and 5% a
year based on specified economic indicators;
The recommended first amendment allows a total of six (6) antennas to be
installed on the tank and increases the initial rental fee to $9,000 plus tax
which will be adjusted annually thereafter. All other terms and conditions of
the Agreement shall continue in full force and effect.
Rev; ewe<! by:
Legal
Budget
Purchasing
Risk Hgmt.
CIS
A01
Other
~
Or;g;natlng Dept:
Pub lie IJorlcs/U
Costs: S n/a
Total
CO~lss;on Action:
o Approved
o Approved w/conditions
o Den; ed
o Continued to:
--'--'
l N/A
N/A
N/A
N/A 't~fl-
N/A
User Oept:
"
S nla
Current Fiscal Yr.
"
Advert, s~:
Date:
Popcr:
~ !lot Requ ire<l
Affected Partl es
o !lotificd
~ !lot Rcqu i re<l
Funding Source:
o Capi tal I~.
o Operating
o Other
Submi t ted by:
C;l$.~
Approprlatlon Code:
nla
Attachments:
First Amendment to license
Agreement between City ot
Clearwater and GTE Hobllnet;
License Agreement between
City of Clcnrwoter and GTE
Mobilnct. Antenna
specifications (3)
o None
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FIRST AMENDMENT TO LICENSE AGREEMENT
,
THIS FIRST AMENDMENT TO LICENSE AGREEMENT is made and entered into this
day of , 1994, by and bet'~een the CITY OF
CLEARWATER, FLORIDA (herein, "City"), and GTE MOBIUIET OF TAMPA, INCORPORATED
with offices at 600 North Westshore Boulevard, Tampa, Florida 33609 (herein:
"GTEII).
WHEREAS, the City and GTE des i re to amend the L i'cense Agreement dated
August 20, 1992, between the City and GTE regarding installing antennas on the
elevated water tank at Del Oro Park; now, therefore,
The parties agree as follows:
1. Paragraph 2 is amended to read:
2. Communication EQuioment. City hereby grants permission to GTE
to install and operate the following described cellular conununications
equipment, building, generator and associated equipment on or in the
Licensed Premises:
, .( a) Two ( 2) Ante 1 Mode 1 LPD 7908/4 antennas Three (3) SHEDCCH
Model LPD 790518 ~ntenn~ or three (3) Antel BCn 80013 or equivalent with
the antennas to be installed on the North side and mounted on the Water
Tank balcony hand rail assembly in accordance with Exhibit "All and the new
Exhibit "B" attached hereto.
iQl Two (2) Scala PRBB-850 Paraflector antennas to be installed on
the east side of the water tank at the 125-foot level.
ifl Two (2) Antel BCR-80013 antennas presently installed on the
west side of the water tank at the 125-foot level.
The exact locations of antennas shall be supplied to City in the form of
as-built drawings after installation; no alterations thereafter shall be
made without prior written approval and acceptance by City and GTE, such
approval not to be unreasonably withheld.
(91~) Flexible coaxial transmission 1 ines between antennas and
cellular communications equipment which shall be anchored and installed on
the water tank structure in accordance with good and accepted engineering
practices.
(ti {.€.) Radio communications equipment consisting of
transmitters, receivers and accessories to be installed in an equipment
building located in accordance with Exhibit "A.'I The ground space shall
be a 25' x 22' area, more or less, within the existing water tank site.
In this agreement, all of GTE's equipment, building, panels, generator,
cables, wires, antennas, and accessories are referred collectively to as
"Communications Equipmentll or IICommunications Center. 'I
2. Paragraph 4 is amended to read:
"l
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'-f
,4.' Rent: During the primary term of this Agreement, as rental
f or th~ Licensed Premi ses, GTE ',",; 11 pay City the annua 1 sum of Nine
Thousand and 00/100 Dollars ($9,000.00) olus 7% sales tax Six -:-Ro~saAd
r:;,.'c '-:undr:j =~t1r :oi1zr:: I,S5,5QL:O~, payable annually in advance. The
effective date of the i~nt increase will be AUGust 20, 1994. The rental
during the primary term will be adjusted at the end of each year and shall
be based on the U. S. Department of Connnerce uNa ti ona 1 Consumer Pri ce
Index" for all urban consumers, U. S. city average ("CPI-U") indicator and
shall be determined by dividing the CPI-U indicator from the most recently
published indicator prior to the adjustment date, by the CPI-U indicator
published one (1) year prior to the adjustmen't date, and multiply the
resultant number by the yearly license rental amount of the most recent
past license period; provided, however, that the new yearly license
increase amount shall in no case be less than 3% or more than 5% of the
most recent past yearly license rental amount.
3. GTE Mobilnet of Tampa, Incorporated, will insure that it complies
fully with Paragraph 20(a) of the aforesaid License Agreement prior to installing
any additional equipment or antennas.
4. A 11 other terms and conditions of the License Agreement sha 11
continue in full force and effect.
IN WITNESS WHEREOF, City and GTE have executed this First Amendment to
License Agreement as of the date and year first above written.
Countersigned:
CITY OF CLEARWATER, FLORIDA
By:
Elizabeth M. Deptula
Interim City Manager
~
Rita Garvey
Mayor-Commissioner
Approved as to form and correctness:
Attest:
M. A. Galbraith, Jr.
City Attorney
Cynthia E. Goudeau
City Clerk
GTE MOBILNET OF TAMPA INCORPORATED
By:
James A. LaSe lle
General Manager-Vice President
WITNESSES:
'1
(Print name)
Attest:
(Print name)
Secretary
,..
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. ":;:'':'''~.'''i'
J
STATE OF FLORIDA )
COUNTY OF PINELLAS )
BEFORE ME personally appeared Rita Garvey, the Mayor-Commissioner of the above-
named city, who acknowledged that she executed the foregoing instrument. She is
personally known to me and did not take an oath.
WITNESS my hand ~nd official seal this
1994.
day of
Print/Type Name:
Notary Public
STATE OF FLORIDA )
COUNTY OF PINELLAS )
BEFORE ME personally appeared Elizabeth M. Deptula, the Interim City Manager of
the above-named city, who acknowledged that she executed the foregoing
instrument. She is personally known to me and did not take an oath.
WITNESS my hand and official seal this
1994.
day of
Print/Type Name:
Notary Public
Approved as to form and correctness:
M. A. Galbraith, Jr.
City Attorney
.'-
STATE OF FLORIDA
COUNTY OF HILLSBOROUGH
The foregoing instrument was acknowledged before me this day of
I 1994, by James A. LaBelle, General Manager-Vice President
of GTE Mobilnet of Tampa, Incorporated, a Delaware corporation, on behalf of the
corporation. He is personally known to me or has produced
as identification and did not take an oath.
Notary Pub 1 i c
My Commission Expires:
3
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. .
LICENSE AGREEMENT
THI S LICENSE AGREEMENT is made and entered into th is d Oc:j.,t.. day of
't(Al f- , 1992, by and between the CITY OF CLEARWATER, FLORIDA
herein--: IICity" , and GTE MOBILNET OF TA~'PA, INCORPORATED, with offices at 500
North Wes tshore Bou 1 ev ard, Tampa, F lor i d a 33609 (here in, "GTE II ) .
1. Premises: City hereby grants unto GTE and GTE hereby accepts from
City a nonexclusive license to use not more than 550 square feet of land area
situated on the water tank site at Del Oro Park in the City of Clearwater,
together with space on the water tank to mount three (3) cellular antennas as
specified Paragraph 2 below and in Exhibit A attached hereto. The land area and
water tank space are referred to herein as the "Licensed Premises.11 The water
tank is located at Latitude 2705811211 North and Longitude 82042126" West.
2. Communication Eauioment. City hereby grants permission to GTE to
install and operate the following described cellular communications equipment,
building, generator and associated equipment on or in the licensed Premises:
(a) Three (3) SWEDCOM Model lPD 790518 antenna or three (3) Antel BCR
80013 or equivalent with the antennas mounted on the Water Tank balcony hand rail
assembly in accordance with Exhibit "A." The exact locations of antennas shall
be supplied to City in the form of as-built drawings after installation; no
alterations thereafter shall be made without prior written approval and
acceptance by City and GTE, such approval not to be unreasonably withheld.
(b) Flexible coaxial transmission lines between antennas and cellular
communications equipment which shall be anchored and installed on the wa:er tank
structure in accordance with good and accepted e~gineering practices.
( c) Rad i 0 commun i ca t ions equ i pment con s i s t i ng of transmi tters, rece i vers
and accessories to be installed in an equipment building located in accordance
with Exhibit "A.II The ground space shall be a 25' x 221 area, more or less,
within the existing water tank site.
In this agreement, all of GTE's equipment, building, panels, generator, cables,
wires, antennas, and accessories are referred collectively to as IICommunications
Equipmentll or "Communications Center."
3. Term: The primary term of this Agreement shall be for five (5) years
. St' 1 1002 d'" . ...' A ... Jl 1007 .. t ~
commenclng on ep emoer , ___, an I.erml nCl.lng on . ugus I. ..J., _J, SUDJec: l.0
extensions as set forth in Paragraph 8 below.
4. Rent: During the primary term of this Agreement, as rental for the
licensed Premises, GTE wi 11 pay City the annual sum of Six Thousand Five Hundred
Four Dollars ($6,504.00), pcyable annually in advance. The rental during the
primary term will be adjusted at the end of each year and shall be based on the
U. S. Department of Commerce "Na~ional Consumer Price Index" for all urban
consumers, U. S. city average ("C?I_UIl) indicator and shall be determined by
dividing the CPI-U indicator from the most recently published indicator prior to
the adjustment date, by the C?I-U indicator publ~shed one (1) year prior to the
adjustment date, and multiply the resultant number by the yearly 1 icense rental
amount of the rncst recen~ past license period; provided, however, that the new
yearly license increase amount shall in no case be less than 3% or more than 5%
of the most recent past yearly license rental amount.
5. Use: GTE wi 11 use the Licensed Premi ses for the purpose of
constructing and operating a Communications Center. GTE wi 11 abide by all local,
state and federal laws and obtain all permits and licenses necessary to operate
its system. GTE shall use the licensed Premises for no other purpose, without
the prior written consent of City.
6. Access: GTE shall have reasonable ingress and egress on a 24-hour
basis to the licensed Premises for the purposes of maintenance, installation,
repair and removal of said Communications Equipment. Provided, however, that
only authorized engineers or employees of GTE, or per~ons under GTE's direct
supervision, will be permitted to enter the said licensed Premises, and their
entry shall be for the purpose of installing, removing, or repa iring GTE's
Communications Equipment and for no other purpose. GTE shall be responsible for
the cost of such activities. GTE shall notify City in advance of its need to
install, remove, or repair its Communications Equipment located on the Licensed
Premises, except in the case of an emergency in which event notification shall
be given as soon as reasonably possible. Access requiring entrance into or onto
the water tank shall be coordinated with the Water Division of the City.
7. Utilities at GTE's Cost: GTE shall be solely responsible for and
promptly pay all charges for electricity, telephone, and any other utility used
or consumed by GTE on the licensed Premises. City shall advise GTE of and fully
cooperate with any utility company requesting an easement over and across the
licensed Premi se s or 0 ther 1 ands owned by City, in order that such ut il i ty
company may provide service to GTE. GTE shall have an electrical current meter
installed at the licensed Premises and have the riaht to run underaround or
overhead utility lines directly from the utility source to GTEls Communications
Equipment. The cost of such meter and of installation, maintenance and repair
thereof shall be paid for by GTE. GTE and the uti lity company providing services
to GTE shall have access to all areas of the Licensed Premises, or other lands
of City, necessary for installation, maintenance and repair of such services;
provided, that access requiring entrance into or onto the water tank shall be
coordinated with the Water Division of the City.
8. Extensions: GTE shall have the option to extend this license by a
series of tv..JO (2) additional terms of five (5) years each so long as it has
abided by the terms and conditions of the License and is not currently in default
hereunder. GTE shall give written notice to City of its intention to extend
during the last six (6) months of the primary term or any extension thereof, as
the case may be, but in no event shall such notice be less than thirty (30) days
prior to the expiration of any such term. In the event GTE exercises its option
to extend this License, the rental amount shall be adjusted at the beginning of
each extension period and each adjustment shall be based on the U. S. Department
of Commerce IlNational Consumer Price Index" for all Urban Consumers, U. S. City
Average ("CPI-U") indicator and shall be determined by dividing the CPI-U
indicator from the most recent published indicator prior to the adjustment date
by the CPI-U indicator published one (1) year prior to the adjustment date, and
multiplying the resultant number by the yearly 1 icense rental amount of the most
recent past license period. Provided however, the new yearly license increase
amount shall in no case be less than 3% or more than 5% of the most recent past
yearly license rental amount.
9. Holdina Over: If GTE should remain in possession of the Licensed
Premises after the expiration of the primary term or any extension of this
License, without the exercise of an option or the execution by City and GTE of
?
'-
14#1 /llft/(lirt.
a new license, then GTE shall be deemed to be occupying the Licensed Premises as
a tenant-at-sufferance on a month-to-month basis, subject of all the covenants
and obligations of this License and at a monthly rental of one and one-quarter
(1.25) times the per-month rental then provided hereby.
10. Notices: (a) Any notice shall be in writing and shall be delivered
by hand or sent by United States registered or certified mail, postage prepaid,
addressed as follows:
City:
City of Clearwater
ATTN: City Manager
P. O. Box 4748
Clearwater, FL 34618-4748
GTE:
GTE Mobilnet of Tampa, Inc.
600 North Westshore Blvd.
Suite 900
Tampa, FL 33609
However, where coordination with the Water Division of the City is required by
this agreement, notice shall be given by telephone or by hand delivery at the
following address and telephone number:
City of Clearwater
ATTN: Water Superintendent
1650 North Arcturas Avenue
Clearwater, Florida 34625
(b) Either party may change its address and telephone number to which
notice shall be given by providing notice of such change as provided above.
Not ice s ha 11 be deemed given when de 1 i vered if de 1 i vered by hand, or when
postmarked if sent properly by mail.
Telephone:
Emergency number:
Fax number:
(813) 462-6848
(813) 462-6533
(813) 462-6561
11. Liabilitv and Indemnitv: GTE agrees to indemnify and save the City
harmless from all claims (including costs and expenses of defending against such
claims) arising or alleged to arise from the negligence or willful misconduct of
GTE or GTE1s agents, employees or contractors occurring during the term of this
License or any extensions in or about the Licensed Premises. GTE agrees to use
and occupy the Licensed Premises at its own risk and hereby releases the City,
its agents and employees, from all claims for any damage or injury brought on by
GTE to the full extent permitted by law: City agrees to indemnify and save GTE
harmless from all claims (including cost and expenses of defending against such
claims) arising or alleged to arise from the negligence or willful misconduct of
City or City's agents, employees, contractors or other licensees or tenants of
City occu rr i n9 dur i ng the term of th; s License, sub ject to any defense or
limitation pursuant to Section 768.28, Florida Statutes.
12. Termination:
(a) Either party shall have the right to terminate this License at any
t i.me as fa llows:
1. By either party, ; f the approva 1 of any agency, board, court, or
other governmental authority necessary for the construction or operation of the
Communications Equipment cannot be obtained, or is not obtained after due
diligence, or is revoked.
3
2. By either party, in the event of a material breach of any of the
provisions of this agreement, subject to Paragraph 13 below.
3. By GTE, if GTE determines that the cost of obtaining or retaining the
approval of any agency, board, court, or other governmental authority necessary
for the construction or operation of the Communications Equipment is prohibitive,
or if GTE determines that the property is not appropriate for its Communications
Equipmen~ for technological reasons, including, but not limited to, signal
interference.
4. By GTE, in the event that any government or public body shall take
all or such part of the Licensed Premises thereby making it physically or
financially infeasible for the Licensed Premises to be used in the manner it was
intended to be u sed by th is Agreement. However, if on ly a port ion of the
Licensed Premises is taken, and GTE does not elect to terminate this License
under this provision, then rental payments provided under this License shall be
abated proportionally as to the portion taken which is not then usable by GTE and
this License shall continue.
5. By the City, if the City determines that the installation or
operation of the Communications Equipment is detrimental to the operation of the
water tank or is inconsistent with a paramount public purpose, subject to
Paragraph 13 below.
(b) The party terminating this agreement shall give written notice of
termination to the other party not less than thirty (30) days in advance of the
effect i ve date of termi nat ion. Upon term ina t ion, ne i ther party wi 11 owe any
further obligation under the terms of this License, except that GTE shall be
responsible for removing all of its Communications Equipment from the Licensed
Premises and for restoring the areas occupied by GTE to its original condition
as near as practicable, save and except normal wear and tear and acts beyond
GTE's control.
(c) Upon termination of this License, the ter-m hereby granted and all
rights, title and interest of GTE in the premises shall end and the City may
re-enter upon and take possession of the premises. Such termination shall be
without prejudice to the City's right to collect from GTE any rental or
additional rental which has accrued prior to such termination together with all
damages, including, but not limited to, the damages specified in subparagraph (1)
of this paragraph which are suffered by the City because of GTE's breach of any
covenant under this License.
13. Defaults and Remedies:
(a) Notwithstanding anything in this License to the contrary, GTE shall
not be in default under this License until:
1. In the case of a failure to pay rent or other sums due under this
License, fifteen (15) days after receipt of written notice thereof from City; or
2. In the case of any other default, thirty (30) days after receipt of
written notice thereof fr.om City; provided, however, where any such default
cannot reasonably be cured within thirty (30) days, GTE shall not be deemed to
be in default under the License if GTE comnences to cure such default within said
thirty (30) day period and thereafter dil igent ly pursues such cure to completion.
4
.. . .." .. .,~ . :"'" .... . . i,'. ": · . .... .. . '.. ... ..' ". . :. '. '. .... '~:.'.:. ':., .... ... '.:'-" · i . . . ......' " ..... '..: .' '. ....;: .,..: .. ·
(b) In the event of GTE1s default in the payment of rentals or GTE's
failure to comply with any other material provision of this License, City may,
at its option, terminate this License without affecting its right to sue for all
pa st due rentals, and any other damages to wh i ch the City may be ent; t led.
Should the City be entitled to collect rentals or damages and be forced to do so
through it attorney, or by other legal procedures, the City shall, upon receipt
of a favorable ruling, be entitled to its reasonable costs and attorney's fees
thereby ,incurred upon said collection.
14. Taxes: GTE shall pay annually any and all taxes that may be levied
and assessed upon the Licensed Premises attributable to any improvement thereto
made by GTE, the Communications Equipment installed thereon, or upon this
agreement or any rights arising under this agreement. If any such tax is paid
by City, GTE shall reimburse City for the amount of any such tax payment within
sixty (60) days of receipt of sufficient documentation indicating the amount paid
and the calculation of GTEls pro-rata share. Upon written request by GTE, the
City shall furnish evidence of payment of all such taxes.
15. Insurance: GTE shall, at its expense, maintain in force during the
terms of this license, a combined single limit policy of bodily injury and
property damage insurance, with a limit of not less than Sl,OOO,OOO insuring City
and GTE against all liability arising out of the use, occupancy or maintenance
of the Licensed Premises and appurtenant areas, which policy shall name City as
an additional insured.
16. Tests: GTE is hereby given the right to survey, soil test, radio
coverage test, and conduct any o~her investigations needed to determine if the
surface and location of the licensed Premises is suitable for construction and
installation of its Communications Equipment prior to commencement and throughout
the term of this license and the terms of Paragraph 11 shall apply.
17. Fixtures: City covenants and agrees that no part of the improvements
constructed, erected or placed by GTE on the licensed Premises or other real
property owned by City shall be or become, or be considered as being, affixed to
or a part of the City.s real property, any and all provisions and principles of
law to the contrary notwithstanding. All improvements of every kind and nature
constructed, erected or placed by GTE on the Licensed Premises shall be and
remain the property of GTE.
18. Assianment and Sublettina: GTE may assign or sublet the licensed
Premises or any part thereof without the consent of City only if GTE remains
liable for fulfillment of payments under this License and the nature of the use
; s not changed or the ass i gnment is made to an aff i 1 i ate of GTE Mobil net r
Incorporated. All other assignments shall require City.s prior written consent,
which consent shall not be unreasonably withheld.
19. Memorandum of License Aoreement. Following the execution of this
License, either party, at its sole expense, shall be entitled to file the
Memorandum of License Agreement (attached as Exhibit "811) of record in the public
records of Pinellas County, Florida.
20. Other Conditions:
(a) City acknowledges that following the execution of this License, GTE
will contact appropriate local governmental agencies for the purpose of obtaining
5
.'
all building permits and approvals, zoning changes and approvals, variances, use
perm its and other governmenta 1 permi ts and approva 1 s (" Loca 1 Permi ts ") necessary
for the construction, operation and maintenance of the Communications Equipment
on the Licensed Premises. City agrees to fully cooperate with GTE in obtaining
the Loca 1 Permi ts and, w; thout 1 i m; t i ng the genera 1 i ty of the forego i ng, to
execute any app 1 i ca t ions, maps, cert i f i cate or other documents that may be
required in connection with the Local Permits.
(b) Whenever under the License the consent or approval of either party
, is required or a determination must be made by either party, no such consent or
approval shall be unreasonably withheld or delayed, and all such determinations
shall be made on a reasonable basis and in a reasonable manner.
(c) City covenants that GTE sha 11, upon payi ng the rent and observ i ng the
other covenants and conditions herein upon its part to be observed, peaceably and
quietly hold and enjoy the Licensed Premises during the term of this License or
as it may be extended without hindrance or ejection by the City, any person or
persons claiming under the City, or any other licensee or tenant of the City.
Cd) GTE covenants and agrees that GTEls Communications Equipment and its
installation, operation and maintenance will:
1.
thereto.
Not irreparab ly damage the water tank structure and accessories
2. Not interfere with the operation of City's water supply equipment or
the radio equipment of other licensees or tenants currently on said building.
In the event there is interference by GTE, GTE will promptly take all steps
necessary to correct and eliminate same within a reasonable period of time. If
GTE is unable to eliminate such interference caused by it within a reasonable
period of time, GTE agrees to remove its antennas from City's property and this
Agreement shall terminate.
3. Comply with all applicable rules and regulations of the Federal
Communications Commission and the ordinances of the City, including but not
limited to the building and electrical codes of the City.
(e) If the Licensed Premises is damaged for any reason so as to render
it substantially unusable for GTEls use, rent shall abate for such period not in
excess of ninety (90) days while City, at its expense, restores City's tower
and/or building to its condition prior to such damage. Provided however, in the'
event City fails to repair the Licensed Premises within the said ninety (90) -day
per i od, GTE sha 11 have the right to termi nate th is License wi th no further
obligations hereunder.
(f) During the term of this License, City will not grant a similar
license to any other party if such grant would in any way interfere with GTEls
use of its Communications Equipment. In the event of any interference arising
from the installation or operation of communications equipment at the water tank
site by any other party, City shall take all steps reasonably necessary to
correct and eliminate such interference within a reasonable period of time. If
City is unable to eliminate the interference within a reasonable period of time,
City s ha 11 be ob 1 i ga ted to remove the commun i ca t ion s equ i pment of the other party
from the water tank site. GTE shall not ch~nge the frequency, power or character
6
of its equipment without first obtaining the written consent of City, which
consent shall not be unreasonably withheld.
21. Radon Gas Notification. As required by Section 404.056(8), Florida
Statutes, the Purchaser shall take notice of the following:
RADON GAS: Radon is a naturally occurring radioactive gas that,
when it has accumulated in a building in sufficient quantities, may
present health risks to persons who are exposed to it over time.
Levels of radon that exceed federal and state guidelines have been
found in buildings in Florida. Additional information regarding
radon and radon test i ng may be obta i ned from your county pub 1 i c
health unit.
22. Entire Aareement and Bindina Effect. This License and any attached
exhibits signed or initialled by tne parties constitute the entire agreement
between City and GTE; no prior written or prior, contemporaneous or subsequent
oral promises or representations shall be binding. This License shall not be
amended or changed except by written instrument signed by both parties. Paragraph
captions herein are for convenience only, and neither limit nor amplify the
provisions of this License. The provisions of this License shall be binding upon
and inure to the benefit of the heirs, executors, administrators, successors and
assigns of the parties, but this provision shall in no way alter the restriction
hereon in connection with assignment and subletting by GTE.
IN WITNESS WHEREOF, City and GTE have executed this License as of the date
and year first above written.
Rita Garvey
Mayor-Commissioner
Approved as to form and correctness:
~~~
M. A. Galbraith,/JrJ
City Attorney L-/
CITY OF CLEARWATER, FLORIDA
By:
City
Attest:
. ~~t:;d-.~~
J.xJ Cynth1'? E' Gouaeau./ V
DW City &'l erk
WITNESSES:
Ld.?rd :k~'
.-/'~
FZ~3~T 1\. ,t..=2 5~..=:J
(Print name)
.,. f ~
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GTE ~~~rtNET OF TAMPA INCORPORATED
BY:CL,~~ ~~~_
James A. LaBe lle -
I~General Manager-Vice President
~/~t-\-(.. <;
(Print name)
,
t-LA ~, (
) ;
L. j V, ,- I) \- c ...... " L
Attest:
/
Secretary
7
"
'.
STATE OF FLORIDA
COUNTY OF PINELLAS
BEFORE ME persona~l~ aR)?~~d Rita Garvey, Michael J. Wright, M. A.
Galbraith, Jr., and CY~ia'~. 'GOuae~u, to me well known, and known by me to be
the individuals described in and who executed the foregoing instrument as Mayor-
Commissioner, City Manager, City Attorney and City Clerk, respectively, of the
above-named city and that the seal affixed to the foregoing instrument is the
city seal of said city and the said instrument is the free act and deed of said
city.
1992.
WITNESS mY- han~\~'~'ftil;,ja 1 sea 1 th i s ~ofA. day of LL, L"~_ .A--'T
~" r'\\.'fN J I. '1 ~
g~1iiT:r~l~ Il / Cl r1 f~ "'
~e,:,i MYCO~M EXP~ \c.n;. ~~~"-J-'/'L 14/
= ~ SEPTEMBER 5,1.995': = ~tary Pub 1 i c..l {/
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STATE OF FLORIDA
COUNTY OF HILLSBOROUGH
~orego in gins trument was ack now 1 ed ged bef ore me th is, -?J tf day of
."/ J:'--1.... ,1992, by James A. LaBelle, General Manager-Vice President
of GTE M~bilnet of Tampa, Incorporated, a Delaware corporation, on behalf of the
corporation. He is personally known to me or has produced
as identification and did not take an oath.
/'
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0, 1L1"'1//,~(-;Jil. /tt/t.S-n(.~
Notary Pub1 ic . CC () b (3 f 0
My Commission Expires:
IljO'ljC/'I
8
INS'! ~ 93-245787
AUG 26, 1993 1:49PM
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MEMORANDUM OF LICENSE
PINELLAS COUNTY FLA.
OFF.REC.BK 8362 ?G 26c
KNOW ALL MEN BY THESE PRESENTS THAT:
TI}IS MEMORANDUI~ OF LICENSE is made and entered into this ;loft. day of
ilM.t<,(r , 1992, by and bet'Neen the CITY OF CLEARWATER, FLOR IDA
l';!-~''jk'" ("City")ylwhose adaress is P. O. Box 4748, Clearwater, Florida 34618, and GTE
'~:':':-~~~10BILNET OF TAMPA, INCORPORATED ("GTE"), whose address is 600 North Westshore
I)~ _. Boulevard, Suite 900, Tampa, Florida 33609.
r:-'i'
-
!-I:::-:-
-.-----..
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-.
WITNESSETH:
f>'~
------- WHEREAS, the City has licensed to GTE, and GTE has accepted a license from
aEV _ the City, upon and subject to the terms, covenants, condi~ions, limitations, and
:-:-L~;tBrestrictions contained in that certain license dated ~a.~r ~o/Iff~ ,
:orAI. ~_. ("License") between the par1:ies, that certain real property S;1:uated in
~~ClearNater, Pinellas County, Florida, more particularly described on Exhibit A
~ attached hereto ("Licensed Premises").
The term of the License is for five (5) years, commencing on September 1,
1992, and ending on August 31, 1997, subjec1: to GTEls option to extend the term
for three (3) additional periods of five (5) years each upon the terms and
conditions set for1:h ;n th~ License.
The rent and other obligations of the City and GiE are set forth in the
License, to which reference is made for fur~her par~iculars. In the event of any
conflict between the terms and provisions of the License and those contained in
this Memorandum, these contained in the License shail govern and be controlling.
IN WITNESS WHEREOF, the City and GTE have executed and acknowledged this
Memorandum as of the date first above written.
Rita Garvey
Mayor-Commissioner
CiTY ~TEK'JFLORiDA
By:. - C~
'Mi cnae 1 J. Hr,\gnt
Ci 1:Y Manage0
.,,(
,;... ).
Approved as to form and correctness:
~~
M. A. Galbrai:n, ~
City Attorney
At~es~:
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f:cyn-.:ni diE I :;o.4Cl'.eau I . ,:'
C i tv C Yerk ,-;'c: .,/ "-" .
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EXHIB IT B
Page of 2
KARLEEN F. DEB LAKER , CLERK
RECGRD \jE?I:~ED S':!: .j&-
,,'
"
PINEL~AS COUNTY FLA,
OFF.REC.BK 8382 PG 269
WITNESSES:
GTE MOBILNET OF TAMPA INCORPORATED
./' '
/'/ / ./. ~:' /' "-".'
\ / //". /' .r/
By~~, '_ %. *1"""'-":7~~
h~ames A. LaBelle
~'General Manager-Vice President
W;:(A 'P?t'''~
-"" '
i2ciJ.=,::!\' A. ,.;;,'!. s:-);:=;J
(Print name)
I".L~
L ~<-..~I.;. (
(Print name)
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Attest~:~:~- ~C~
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L.
Secretary
:~E~ ~~- _.~\;~~~~:~ :~-
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STATE OF FLORIDA
COUNTY OF PINELLAS
BEFORE ME pers.DJ19,l1~ .-p)l.r-~ftd~i;ta Garvey, Michael J. Wright, M. A.
Galbraith, Jr., an~Cynt/{ia'~'Gbude~to me well known, and known by me to be
the individuals described in and who executed the foregoing instrument as Mayor-
Commissioner, City Manager, City Attorney and City Clerk, respectively, of the
above-named city and that the seal affixed to the foregoing instrument is the
city seal of said city and the said instrument is the free act and deed of said
city.
WITNESS my hand and official seal this
;{O.fj..
/1
day of ~r:~
::I
1992,
i ;'" /l 0..1- 'I
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AO,tary, Puo 1},c .f ~ . ;;/
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My Commission Expires:
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"""J/';' OF f\.v \\\"
IIJIII"''''\'
Th~:-'foregoing instrument was acknowledged before me this :J{ day of
........'..:if.,.ZL.:-- ,1992, by James A. LaBelle, General Manager-Vice President:
of GTE Mooilnet of Tampa, Incorporated, a Delaware corporation, on behalf of the
corporation. He is personally known to me or has produced
as identification and did not take an oath.
(I ~,- (). L(.' /l"'
C:;/!/:'-;/{..L-,/(', ~'--;(. U_ ctl<..Q.nL.i....
N~;~,?,:<U}\i~, c c. C{139 L:
~Iy Commission Expires:
STATE OF FLORIDA
COUNTY OF HILLSBOROUGH
/1) C tf / 1 tJ-
Page 20r 2
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'Begin at the Northwest corner of the Southeast 1/4 of the Southwest
1/4 of Section 9, Township 29 South, Range 16 East, and run thence
South 00011100" West along the 40 acre line 367.23 feet, thence run
South 89026' 13" East 526.65 feet to the POINT OF BEGINNING; thence
continue South 89026113" East 133.35 feet; thence run South
00011100" West 100.00 feet; thence run South 89025'13" East 8.65
feet; thence run South 00011'00" West 50.00 feet; thence run North
89026'13" West 142.00 feet; thence run North 00011'00" East 150.00
feet to the POINT OF BEGINNING.
.
,
Location of tower:
27058'12" N Latitude, 82042'26" W Longitude.
,
Address for the proposed equipment building will be 405 N. M~~ullen
Booth Road.
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~Begin at the Northwest corner of the Southeast 1/4 of the Southwest
1/4 of Section 9, Township 29 South, Range 16 East, and run thence
South 00011100" West along the 40 acre line 367.23 feet, thence run
South 89026113" East 526.65 feet to the POINT OF BEGINNING; thence
continue South 89026113" East 133.35 feet; thence run South
00011100" West 100.00 feet; thence run South 89026113" East 8.65
feet; thence run South 00011100" West 50.00 feet; thence run North
8902611311 West 142.00 feet; thence run North 00011100" East 150.00
feet to the POINT OF BEGINNING.
. .
,-
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Location of tower: 2705811211 N Latitude, 8204212611 W Longitude.
. Address for the proposed equipment building will be 405 N. McMullen
Booth Road.
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F;nanc:al Policy and Standard Practice
}{[ -C{)d
6 aT 7
De.-o......'ce- .,~ 108Q
_-J. _ ........, ., .,
1v1:lr:~ 29, 1985
~ 0 =lEY -::::!9
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Lsasad ?rope~y Re~u!siticn
Group .GTE Mobilnet 0-: Ta.!!1?a
l~q N~
cz:::; No.
Is~ No.
ICtl1er:
R.llIl~ 7c:
Date 8 - 2 7 - Q ?
Unit
L=R IiUs
McMullen Booth Cell
S;tp
1. K.a'1 Oae
Lr..:cr C i t v
G N_ U~lI
o Men_al
Anla!:\ ScUal"lI Mel Or Metllr:
of C 1 e ;J ,...,.] p t t:> ,...
60
9-1-92
8-31-97
ienn In MQn~
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Beq:nninQ Oat.
rt.
a..,einll :lato
:.. "\uC1cr.::1ticn Is ~e~ue~ad 7' Q
Lease space on City or Clearwater, Fl. water tank ror
improved cellular coverage in the McMullen Booth Rd.
area.
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3. Amount iQ 3a ..\w.hcr~d
Gte:: .=iem:u : 6 9 5 9 . 2 8 :t i erm c: L:~1I
C'.."1er C::t1c;atlon:s Uncer ':"he ~&:lO ~:Slcn::
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(S jeN)
:; 34,796.40 *
5
MallnenanQ
E=t:~ea :-I~or::mcn ).nc C:tler ~
ict21 ~ Of t,.,~1I- \3rc:::s
*includes 7% sales tax
:36.7Q6.40
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Financ:al Peticy and Standan: Practice
No.
P3ce:
E:iec:ive:
SlJ~e;saces:
$O.&Q r: REV :''59
[:-: 1 ::;
!v [-OOd
i of
...
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r:ec:~~= :3, 1989
\,f^-:""'C 19~'
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--
Summarl Of Lsasa C.crnrniiment
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Oat!! 8 - 2 7 - 9 2
Unit
U=::; Titl!" M (' M III , P 11 R n (' r h r. I'> 1 1
Sirp'
I L::3ol"': Name lei t y 0 f C lea rwa t e r. Fl.
I :ates ct Ua=1l' S::v.;ulC :::c ! 9
I Cnt;ll1al711rm ~n;::'l. Menl": i
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LPD 7908/4-N
LOG-PERIODIC AJVTENNA
60 Degrees 14 -dBd
Features:
o Broadband'ed. (79Q.960 MH~)
o Law bacldobe radiation. Front to back
ratio better than 30 dB.
o Low wind.load.
o Low weIght.
o Small size.
o Rugged design.
Please see the following pages Including radiation
patterns for LPO 7906f4-N.
Electrical Specifications:
Frequency range: 790-960 MHz
Impedance: 50 Ohm
Connector. N female
VSWR: Typ. , .2:1 m3x' ,J:1
Polarization: VerticaJ
Gain: t 4 dBd
Front to baCK mlio: >30 dB
power Rating: 500 W
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Overall height: 47.2 in. (1200 mm)
Width: 5.1 in. ('30 mm)
Oepth: 25.2 in. (640 mm)
Weight including bracl<etll: 53.5 Ibe (24.25 Kg)
Ratad wind velocity: ,,3 mph ('80 Km/h)
Wind Area (CxAJfrom side): 7.1 sq.tt (0.71 sq.m)
LaternJ thrust at rl1t&d wind:
Wo~t case 1080 N
Materials:
Element housIng:
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PRBB-BSO BROADBAND PARAFLECTOR~m
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THE SCALA PRBS-850 PARAFLECTOR~m IS A NEW VERSION OF THE
PR-450C/U. THE PR8S-S50 HAS 8EEN SPECIFICALLY DESIGNED
FOR CELLULAR RADIO SYSTEMS.
T~E PRBS-850 IS MADE OF ANODIZED 6061-T6 ALUMINUM PIPE AND
TUBING, HEAVY TENZALLOY CASTINGS, AND STAINLESS STEEL
FASTENINGS AND HARDWARE. THE SCREEN ELEMENTS ARE LAMINATED
TO DAMPEN VIBRATION AND REDUCE METAL FATIGUE. THE DIPOLE
FEED SYSTEM IS ENGINEERED USING SCALA'S EXCLUSIVE INTERNAL
BALUN TO ASSURE EQUAL CURRENT DISTRIBUTION. THE FEED
SYSTEM IS FILLED WITH A CLOSED-CELL FOAM SYSTEM THAT
PREVENTS MOISTURE PENETRATION.
FREQUENCY RANGE:
GAIN (OVER DIPOLE) :
VSWR:
IMPEDANCE:
FRONT-TO-BACK RATIO:
INPUT POWER RATING:
POLARIZATION:
TERMINATION:
DIMENSIONS:
WEIGHT:
MOUNTING:
HORIZONTAL HPBW:
1-87
SCALA
ELECTRONIC CORPORATION
POST OFFICE BOX 4580
MEDFORD. OREGON 97501
(503) 779.6500
TELEX: 151681
820 TO 896 MHZ (BROADBAND)
17 dB
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50 OHMS
25 dB MINIMUM
100 WATTS
VERTICAL
N FEMALE (MATES WITH UG-21/U)
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SPECIFICATIONS
--------------
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CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
Item 1/
Meeting Date:
--"1 c--:'
C"o, ).
1-(1, ~'I(I(I
Subject:
Northeast Wastewater Residuals Handling Facility - Project No. CL 91090-2
Recom mendation/Motion:
Approve Change Order No.4 to the Northeast Wastewater Residuals Handling Facility contract with Walbridge
Contracting, Inc., of Tampa, Florida, reducing the present contract retainage from the original ten percent
(10%) to five percent (5%).
~ and that the appropriate oHiclals be authorized to execute same,
BACKGROUND:
Item A - The original contract documents, Form of Agreement, Page 00500-3, Article 5.2, indicate that upon
final completion and acceptance of the work, the Owner shall pay the remainder of the retainage, which is ten
percent (10%). The Contractor, Walbridge Contracting, Incorporated has been most cooperative by making
every effort to complete the work. The preliminary punch list work is being completed in an expeditious and
satisfactory manner. Since this treatment process is a prototype wastewater residuals stabilization project,
R.D.P. Company, the equipment supplier, will be making several on-site adjustments to the various pieces of
equipment over the next few weeks. The various adjustments and calibrations will be made to be certain that
the system provides a Process for Further Reduction of Pathogens (P.F .R.P ,)or a class "A" sludge quality
product as defined by the Florida Administrative Code (F.A.C.) 17-640.
It is recommended by the City's Consulting Engineers (Briley, Wild & Associates, Inc.) that the present
contract retainage of ten percent (10%) be reduced to five percent (5%), since the project work is otherwise
substantially complete. The Contractor's Surety has approved the reduction in the retainage as noted in the
attachment to Change Order No.4. Current contract retainage of 10% of completed work to date is
$460,934.70; therefore, the City would continue to retain $230,467.35 plus retainage from additional
progress payments. The $230,467.35 plus retainage is more than the amount of monies necessary to
complete the project work.
These changes result in the following adjustments of the Contract Price:
Contract Price prior to this Change Order =
$ 4,616,677.00
Net resulting from this Change Order (Remains unchanged) =
$
0.00
Current Contract Price including this Change Order =
$ 4,616,677.00 (remains unchanged)
There is no increase in the Contract time.
Detailed Change Order Forms which become a part of the contract are attached for further information.
The available balance of $205,822 as of March 4, 1994, in the Wastewater Residual Treatment Facility
capital improvement project remains unchanged by this Change Order No.4.
A
Reviewed by: )]v-
Legal ___.____,_________
Budget ,____,__~-.::----,-,
Pu rcnaslng" -1.;7"~~---"
F1isk Mgmt.________HA._____
?l~ - _..____,..______~.A-, -';)1'
r,Cl-l1 ___,_______",KAV__
Other __,__ ,..-"N.A--_"",,-
\" '\)
_._~_.
Origin~'ti~g Dept.\0;rJ...{...- " Co;;;- ,NOJl~--==~-=- Commission Action:
I v Total -1
Public Works/En Jr. :-,. Approved
---~"." . None -- r\pproveej w/condltions
User Oept. :--C~J-r-r'(~~'f~:;~-'--"- Denied
\Va tel' Pollu tion
t ..I ' Continued to: .-.-----.
-".l:!:~.~__ Funding Sourco:~,
Advertised: X Cap!. Imp,
Su bmitted by:
OClte:
Papf?r:
X ~iot rOtlUlo,:d
':\ffl~cted piJr:lf!S
, ' i~(Jtdled
. CP€'fi1tlng
Othor, __,n_"_'
Attachments:
C h a n g e 0 I'd erN 0 . 4 in cl u din f5'
Exhibit Item "A"
~t~"
:'.CJ prcn;;;l! Ion Code.
~~ ~'Jot rf'qulr~~d
315-D6G47-563GOO-
535-0()()
r--JOf1(~
CO~l"'?...ACT CE..t"\.NGE ORD ER NUl-'..B ER :
DATE:
l"cul'uary IH t 1!HJ4
~ ..
Four (4)
.
?P:OJECT: Northeast Wastewater Residuals Handling
Facility
PROJECT },'UltBER:
CL 91090-2
DATE OF ccnrTRACT: November 13,1992
CQNTRAC'.::'OR:
Walbridge Contracting t Incorporated
410 Ware Boulevard t Suite 900
Tampa, Florida 33619
:aaDGE':' CODE: 315-96647-563600-535-0000
P.O. No. 699-1437
SCOPE OF CRANGE: THIS CHANGE ORDER ACCEPTS REVISIONS TO TEE CONTR.i\CT
This Change Order No. 4 has been prepared to reduce the present contract retain age from
the original ten (10) percent to five (5) percent.
SEE ATTACRED EXEIBIT DESCRIPTION OF CEA1{GE ORDER ITEMS INCLUDING, OVERAGES AND
UNDERAGES
(REFERENCE ATTACHED EXHIBIT ITEM "~")
.
ST.ATE...'-i~~{T OF CONT.RACT AMOUNT
ACCEPT~D BY:
original Contract
$4,598,251.00
$ 9,299.00
($ 7,500.00)
$ 16,627.00
$ 0.00
Walbrid.-8.:e Contracting, Incorporated
By: ~?J ~~. (Seal)
Thomas W. Empric, President
Da te: 1,/28/ qf '
Change Order No. 1
Change Order No. 2
Change Order N'o. 3
Change Order No. 4
'R"IT:NE:SSES:
!h~'}- ~~.
New Contract Amount $4,616,677.00
(Remains Unchanged)
~ecommended by Engineering
Consultant:
Peter J. Yauch,
Interim Directo f Public Works
Date:
..3/,1/9-r
,
ATTEST:
Ri-ca Garvey,
M2.yor-commlssione~
Cyn~hia :. Goudeau,
ci;..y Clerk
Date:
~.A. Galb~2.i~h J~., Cl~Y A~_or~ey
(Approve'as ~o form and Co:rrec~~ess)
C~TY OF CLEARWATER, In
llI:iEL:LAS COUNTY, ?LORIDA
Elizabeth M. Deptula,
Interim City Ma nager
"
. '...
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"
ATTACHMENT
NORTHEAST WASTEWATER RESIDUALS
HANDLING FACILITY
Exhibits to ChanQe Order No.4
Contractor:
Proiect No;
Walbridge Contracting, Incorporated
410 Ware Boulevard, Suite 900
Tampa, Florida 33619
CL 91090-2
Purpose: This Change Order No.4 has been prepared to reduce the original contract retainage
from the present ten (10) percent to five (5) percent.
REDUCE THE PRESENT CONTRACT RET AINAGE FROM THE ORIGINAL TEN (10) PERCENT TO FriE
(5) PERCENT.
Exhibit Item "A"
The original Contract Documents, Form of Agreement, Page 00500-3, Article 5.2, indicate that
upon final completion and acceptance of the work, the Owner shall pay the remainder of the
retainage, which is ten (10) percent.
The Contractor, Walbridge Contracting, Incorporated has been most cooperative by making
every effort to complete the work. The preliminary punch list work is being completed in an
expeditious and satisfactory manner. Since this treatment process is a prototype wastewater
residuals stabilization project, R.D.P., the Equipment Supplier, will be making several on-site
adjustmen ts to the various pieces of equipment over the next few weeks. The various
adjustments and calibrations will be made to be certain that the system provides a (P.F.R.P.)
Process for Further Reduction of Pathogens or a Class "A" sludge quality product as defined by
the Florida Administrative Code (F .A.C.) 17-640.
It is recommended by the City's Consulting Engineers (BWA) that the present contract
retainage of ten (10) percent be reduced to five (5) percent, since the project work is
otherwise substantially complete. The Contractor's Surety has provided their approval to the
reduction in the retainage, and it has been made a part of this Change Order No.4. (See
Attach ment)
~-
.. ". Original Contract Total Base Bid Amount=
IncreasEt
. ,Adjusted Contract Total Base
Bid Amount by Previously
Approved Change Order ~
. Adjusted Contract Total Base
Bid Amount by previously
Approved Change Order No.2 =
Adjusted Contract Total Base
Bid Amount by previously
,Approved Change Order No.3 =
., Adjusted Contract Total Base
Bid Amount by this Change Order
No. 4 (remains unchanged) =
,(This Change Order No. ~ Reduces
the retain age from the present
ten (10) percent to five (5) percent)
, 1
Adjusted Contract Total Base Bid Amount by this Change Order No.4 =
(Remains unchang ed)
$4.616.677.00
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.~. ."TO REDUCTION IN OR
PARTIAL RELEASE OF RETAINAGE
AlA DOCUMENT G707 A
ARCHITECT
CONTRACTOR
SURETY
OTHER
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PROJECT: Northeast Wastewater Residuals
(name, address) Handling Facili ty
TO (Owner)
I
City of Clearwater
P.O. Box 4748
Clearwater, FL 34618-4748
I
ARCHITECT'S PROJECT NO:
L
CONTRACT FOR: Northeast Wastewater
R~siduals Handling Facility
CONTRACT DATE: November 13, 1992
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In accordance with the provisions of the Contract between the Owner and
(here insert name and address of Surety ;IS it appears in the bond).
Seaboard Surety Co., Burnt Mills Rd and Rt 206, Bedminster,
National Union Fire,' 70 Pine St., New York, NY 10270
Insur~nce Company of Pittsburgh, PA
on bond of (here insert name and address of Contractor as it appears in the bond)
Walbridge Contracting; Incorporated
410 Ware Bouldevard, Suite 900
Tampa, Florida 33619
hereby approves the reduction in or partial release of retainage to the Contractor as follows:
Reduction in retainage to 5%
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the Contractor as indicated above, thE I
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SUREn i
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, CONTRACTOR
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The Surety agrees that such reduction in or partial release of retainage to the Contractor shall not relieve the Suret' ,
of any of its obligations to (here insert name and address of Owner)
City of Clearwater
P.o. Box 4748
Clearwater, FL 34618-4748
as set forth in the said Surety's bond.
IN WITNESS WHEREOF,
the Surety has hereunto set its hand this
15th
day of February 19 94
SEABOAHD SURETY COMPANY
National UNION FIRE INSURANCE COMPANY OF
Surety PITTSBURGH,
K~ \<\: Q Q~-,",
Signature of Authorized Representative
'-.'
Attesl~ /1 f/z' / } /J-I--:;;
(se&//~6<-/ /1 Wc:d?ft2A-:::;
K. A. Miller. Attorney-in-Fact
Title
AlA OOCUMENT C707A . COI-.:SENT OF SUl:flY TO REOUCTION IN OR PARTI^l RElE^SE OF RETAIN^CE . JUNE 1971 O~E rA<
[DIllON' AlA! . C, '9]' . lHE ^",[IOCM-I I I-.: ST IT UTE or ^RCHIHCTS, 1])5 NEW YORK ^\'E.. t-;W. WASHIt-;Cl0N. O.c. 20006
. 01999-24
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Item #
Clearwater City Commission
Agenda Cover Memorandum
Meeting Date:
rc) cO '
4l~/9~ _
SUBJECT: LEASE AGREEMENT - PROPERTY FOR POLICE PARKING
RECOMMENDATION/MOTION: Approve a lease agreement between The English, Bonter,
Mi tchell Foundation (Lessor) and the City of Clearwater (Lessee) wherein the City,
in exchange for property management, receives parking privileges at the
Foundation's unimproved parking lot located at the southwest corner of Garden
Avenue and pierce Street and with the transfer of the lease's terms and conditions
to property located at the northeast corner of Garden Avenue and pierce street in
the event of an exchange of property between the Foundation and others,
~ and that the appropriate officials be authorized to execute same.
BACKGROUND: The owner of the property located at the southwest corner of Garden
Avenue and pierce street desires to lease the property currently being utilized
as an unimproved parking lot by the Peace Memorial Presbyterian Church to a party
which is willing to accept responsibility for the ongoing maintenance of the
property in exchange for the exclusive use of the property at all times other than
between the hours of 8:30 a.m. and 12:30 p.m. on Sundays and between the hours of
11:00 a.m. and 1:00 p.m. on Wednesdays. Because the owner proposes to exchange
the subject property for an improved parking lot located at the northeast corner
of Garden Avenue and pierce street and is equally desirous of obtaining a tenant
who will maintain the improved parking lot for the same parking privileges, the
owner desires that the lease be transferable from the existing unimproved parking
lot to the proposed improved parking lot on the opposite corner.
The term of the agreement is 15 years with termination allowable by either party
upon 60 days written notice excepting that should the city resurface the improved
parking lot, the owner may not cancel or terminate the lease before 18 months
after such resurfacing. The owner (The English, Bonter, Mitchell Foundation) will
receive no consideration from the City other than the care and maintenance of the
leased property and the City shall receive no consideration from the owner other
than the prescribed use of the leased property.
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
Originating Dept:
City Manager
Costs: S nla
Tota l
Commission Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
N/A
N/A
N/A
~
1M vii
User Dcpt:
$ n/a
Current Fiscal Yr.
Slbnitted by:
CitYtZ~
Advertised:
Date:
Paper:
~ Not Requi red
Affccted Parties
~ Notified
o Not Requi red
FLl'lding Source:
o Capital Imp.
o Operating
o Other
Attachments:
1) Lease
2) Property Deed
AWropri at i on Code:
o None
LEASE AGREEMENT
THIS LEASE AGREEMENT, made and entered into this
day of
1994, by and between the FORT WAYNE NATIONAL BANK, TR USTEE OF THE ENGLISH,
BONTER, MITCHELL FOUNDATION VIA of 8/11/72, located at 110 West Berry Street, Fort
Wayne, Indiana 46801, hereinafter referred to as "Owner" and the CITY OF CLEARWATER,
FLORIDA, located at 112 South Osceola Avenue, Clearwater, Florida 34616, a municipal
corporation, hereinafter referred to as "City."
WITNESSETH
WHEREAS, there is need for parking of employee and police vehicles by the City in an
area near its police headquarters in downtown Clearwater; and
WHEREAS, the Owner is desirous of leasing certain property at the southwest corner of
Garden A venue and Pierce Street to a responsible tenant capable of performing continuing
maintenance of the property;
NOW THEREFORE, i~ consideration of the covenants herein contained and other good
and valuable consideration, the Owner hereby leases to the City and the City hereby leases from
the Owner according to the terms, conditions, and covenants herein contained, the following
described premises (the "leased property") located in the City of Clearwater, Pinellas County,
Florida, to wit:
All of the Owner's property at the southwest corner of Garden
A venue and Pierce Street in Clearwater, Florida, being a part of
Washburn Subdivision and currently existing as an unimproved
parking lot, and more precisely described as Exhibit A attached.
The following terms and conditions are mutuaJ1y agreed to by both parties.
1. The term of this lease shall be 15 years from the date hereof.
-1-
2. The entire lot shall be for City parking purposes at all times, excepting that the
Peace Memorial Presbyterian Church shall have exclusive use of the entire property between the
hours of 8:30 a.m. and 12:30 p.m. on Sundays, and between the hours of 11:00 a.m. and 1:00
p.m. on Wednesdays.
3. Either party may terminate this lease by providing sixty days written notice of such
termination to the other party by mail to the address set forth above or as provided for in
subsection 5c.
4. The City shall perform routine maintenance at the property consisting of mowing,
groundskeeping, hole-filling, and signage, all in keeping with the perpetuation of the present
condition of the property as an unimproved parking lot.
S. Should the Owner exchange ownership of the leased property with the owner of the
property at the northeast corner of Garden Avenue and Pierce Street (the "other property") and
consequently become the owner of an improved parking lot of at least twenty-four spaces at the
other property then this lease and all its covenants shall transfer to the other property effective as
of the date of such exchange. In such event:
a. The leased property described above shall be released from the terms and
conditions of this lease and the other property shall be substituted therein.
b. The City shall perform all maintenance relating to the improved parking lot,
including pavement resurfacing, when adjudged by the City as necessary.
c. The Owner may not terminate this lease for a period of eighteen months
following the date of any resurfacing of the parking lot by the City, unless the resurfacing occurs
less than eighteen months before the expiration of the term of this lease.
6. The Owner shall receive no consideration from the City other than the care and
maintenance of the leased property and the City shall receive no consideration from the Owner
other than the use of the leased property.
-2-
;' ..~",~,:;; ".:{:'!r_;F , ":.;:. '
7 . The City further covenants that it wi II save the Owner harmless from and indemni fy
the Owner on account of bodily injury or property damage arising from the negligent acts of the
employees or agents of the City or from any unsafe conditions that may exist as a result of the
negligent maintenance and operation of the leased property by the City, however, this paragraph
shall not be construed as a waiver of any defense or limitation available to the City pursuant to
Section 768.28 Florida Statutes, the sovereign immunity waiver statute of Florida. The Owner
agrees to be responsible for the safety of its own officers, employees, agents and invitees in the
case of accidental injury.
IN WITNESS WHEREOF, this Lease Agreement is executed as of the date first above
written.
Countersigned
CITY OF CLEARWATER, FLORIDA
. Mayor-Commissioner
By
City Manager
A pproved as to form and
corree tness:
Attest:
City Attorney
City Clerk
FORT WAYNE NATIONAL BANK,
TR USTEE OF THE ENGLISH, BaNTER,
MITCHELL FOUNDATION
By
Attest:
By
'..3-
FORT WAYNE NATIONAL BANK. TRUSTEE OF THE ENGLISH. BONTER, MITCHELL
FOUNDATION U/A OF 8/J1/72
The North 7.5 feet of the East 4-0 feet of Lot 7, the North 32.5
feel of Lot 8, the South 22.5 feel of Lot 9, the Norlh 55 feet of
Lot 9 and the East 40 feet of Lot 10, property of George F.
Washburn, according to the map or plat thereof, as recorded in PIal
Book 5, Page 23 o( the Public Records of Pinellos County, Florida.
PIERCE ST.
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Clearwater City Commission
Agenda Cover Memorandum
SUBJECT: LEASE AGREEMENT - PROPERTY FOR EMPLOYEE PARKING, OFFICE AND STAGING AREA,
SAND KEY
J1J
Item #
Meeting Date:
RECOMMENDAT:ION/MOTION: Approve a lease agreement between the City of Clearwater (Owner and Lessor) and
Key Investment Holding Corp. (Tenant and Lessee) wherein the tenant, in exchange for $2,000 per month, receiv~s the
use of vacant City owned property located at 1551 Gulf Blvd. on Sand Key for a maximum period of 20 months and
under prescribed condi tions of use,
~ and that the appropriate officials be authorized to execute same.
BACKGROUND: Key Investment Holding Corp. proposes to construct UItimar HI Condominium on property located
at 1560 Gulf Blvd on Sand Key. During the course of construction, materials delivery, materials storage, staging,
project office and tradesmen employee parking will crowd the site and, when beyond the control of the project's
management, spill-out onto the street right-of-way and surrounding property.
Because the City of Clearwater owns a vacant parcel approximately 2 1/2 acres in size on the east side of Gulf Blvd
directly opposite the Ultimar III project site, the developer has proposed a lease arrangement, whereby, for a maximum
of20 months, the developer may utilize the City property under specific conditions in exchange for a payment of $2,000
per month. The specific conditions are:
1) The southern third of the City property and the northern third of the City property (each
approximately 200 feet wide) is to be mulched and used only for employee parking.
2) The middle third of the City property is to be fenced along its side line and may be used for
construction related project activities only between the hours of 7:00 a.m. and 7:00 p.m.
3) The tenant will pay all property taxes applicable to the property throughout the lease term.
Because the Parks and Recreation Department has no plans to utilize the vacant parcel until it becomes a parking lot/park
for beach access, and because that project will not get underway before July 1995 at the earliest, staff believes that by
cooperating with the developer, a better managed and more orderly neighborhood can be maintained throughout the
construction period, notwithstanding the $40,000 possible income.
Revi ewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
~.
N/A
N/A
_ N/A
N/A
peL w c /.1
Originating Dcpt:
City Manager
Costs: S n/a
Total
User Dcpt:
$ n/a
Current Fiscal Yr.
COllIJlission Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
Ci t
Advert iscd:
Date:
Paper:
o Not ReqlJi red
Affected Part ics
o Notified
o Not Required
FlI'lding Source:
o Capi tal Imp.
o Operating
o Other
A ttachlref"lts:
1) Lease Agreement
o None
Appropriation Code:
LEASE
1. PARTIES. This Lease is made this day of , 1994,
by and between THE CITY OF CLEARWATER, a municipal corporation (herein called
"Landlord") and KEY INVESTMENT HOLDING CORP., a Florida corporation (herein
called "Tenant").
2. PREMISES, Landlord hereby leases to Tenant and Tenant leases from
Landlord, upon all of the conditions set forth herein, that certain real property situated
in Pinellas County, Florida, more specifically described in Exhibit "A" attached hereto
and made a part hereof. Said real property, including the land and all improvements
thereon, is herein called the "Property."
3. TERM. The term hereof shall be for eight (8) months, commencing on May
1, 1994 and ending on December 31, 1994, unless sooner terminated pursuant to any
provision hereof. Tenant shall have the option to extend this Lease for an additional
period of ten (10) months, which extended term shall commence on January 1, 1995,
and terminate on October 31, 1995, upon giving Landlord written notice of exercise of
this option no later than December 1, 1994. In addition, Tenant shall have the option to
extend the Lease for an additional extended term of two (2) months, which extended
term would commence November 1, 1995, and terminate on December 31, 1995, upon
giving written notice to Landlord of same no later than October 1, 1995. All terms and
conditions of this Lease shall govern any such extended term.
4. RENT. Tenant shall pay to Landlord as rent for the Property monthly
payments of in the amount of Two Thousand and No/100 Dollars ($2,000.00), plus
applicable sales tax, if any, in advance, on or before the 1 st day of each month
throughout the lease year.
5. USE.
5.1. Use. The Property shall be used and occupied only for use in
connection with Tenant's construction of Ultimar, Phase III, and for no other purpose.
Notwithstanding the above, Tenant agrees to utilize the northern and southern ends of
the Property as parking for its agents, employees and invitees, as more specifically
shown on the sketch attached hereto as Exhibit "B" attached hereto and hereby
incorporated by reference (the "Site Plan"). Tenant agrees to place mulch in all
designated parking areas for the duration of this Lease, In addition, Tenant agrees to
install a wooden stockade fence to act as a visual barrier for its staging activities,
administrative offices located on the center of the Property, all as shown on the Site
Plan. Tenant shall obtain the appropriate fence permit at its expense, Further, Tenant
agrees to install appropriate driveways in accordance with Pinellas County
requirements. Upon the expiration of the lease term, Tenant shall restore the Property
to the same general condition existing prior to the lease term.
5.2. Compliance with Law and Restrictions. Tenant shall, at
Tenanfs expense, execute and comply with all statutes, ordinances, rules, orders,
regulations and requirements of the federal, state, county and city government, and of
any and all of their departments and bureaus, applicable to the Property, as well as all
covenants and restrictions of record, and other requirements in effect during the term or
any part thereof, which regulate the use by Tenant of the Property.
6. LANDLORD'S INTEREST NOT SUBJECT TO LIENS. As provided in
9713.10, Florida Statutes, the interest of Landlord shall not be subject to liens for
improvements made by Tenant, and Tenant shall notify any contractor making such
improvements of this provision. An appropriate notice of this provision may be
recorded by Landiord in the Public Records of Pinellas County, Florida, in accordance
with said statute, without Tenant's joinder or consent.
7. INSURANCE; INDEMNITY.
7.1. Liability Insurance - Tenant. Tenant shall, at Tenant's sole
expense, obtain and keep in force during the term hereof a policy of bodily injury and
property damage insurance, insuring Tenant and Landlord against any liability arising
out of the use, occupancy or maintenance of the Property. Such insurance shall be in
an amount not less than One Million Dollars ($1,000,000.00) combined single limit One
Million Dollars ($1,000,000.00) per person, One Million Dollars ($1,000,000.00) per
accident for bodily injury and One Million Dollars ($1,000,000.00) property damage.
The policy shall insure performance by Tenant of the indemnity provisions of this
Section. The limits of said insurance shall not, however, limit the liability of Tenant
hereunder. Upon demand, Tenant shall provide Landlord, at Landlord's expense, with
such increased amounts of insurance as Landlord may reasonably require to afford
Landlord adequate protection for risks insured under this Section. Tenant, as a
material part of the consideration to Landlord, hereby assumes all risk of damage to
property or injury to persons, in, upon or about the Property arising from any cause and
Tenant hereby waives all claims in respect thereof against Landlord.
7.2. Employees Compensation - Tenant. Tenant shall maintain
and keep in force all employees' compensation insurance required under the laws of
the State of Florida, and such other insurance as may be necessary to protect Landlord
against any other liability to person or property arising hereunder by operation of law,
whether such law is now in force or is adopted subsequent to the execution hereof.
7.3. Insurance Policies. Insurance required hereunder shall be
with good and solvent insurance companies authorized to do business in the State of
Florida satisfactory to Landlord; in the absence of other specific directions, such
companies shall hold a "General Policyholders Rating" of at least A minus, as set forth
in the most current issue of "Best's Insurance Guide". Tenant shall deliver to Landlord
copies of policies of insurance required to be provided by Tenant under this Section or
2
certificates evidencing the existence and amounts of such insurance and its
compliance with the conditions set forth in this Section. Landlord shall be included and
identified as an Additional Insured under the policy/certificate of insurance.
7.4. Indemnity. Tenant shall indemnify and hold harmless
landlord from and against any and all injury, expense, damages and claims arising
from Tenant's use of the Property, whether due to damage to the Property, claims for
injury to the person or property of any other tenant of the building (if applicable) or any
other person rightfully in or about the Property, from the conduct of Tenant's business
or from any activity, work or things done, permitted or suffered by Tenant or its agents,
servants, employees, licensees, customers, or invitees in or about the Property or
elsewhere or consequent upon or arising from Tenant's failure to comply with
applicable laws, statutes, ordinances or regulations, and Tenant shall further indemnify
and hold harmless landlord from and against any and all such claims and from and
against all costs, attorney's fees, expenses and liabilities incurred in the investigation,
handling or defense of any such claim or any action or proceeding brought in
connection therewith by a third person or any governmental authority; and in case any
action or proceeding is brought against landlord by reason of any such claim, Tenant
upon notice from landlord shall defend the same at Tenant's expense by counsel
satisfactory to landlord. This indemnity shall not require payment as a condition
precedent to recovery.
7.5 Miscellaneous Insurance Provisions.
(a) The insurance coverages and conditions afforded
under this Section shall not be suspended, voided, canceled or modified except after
thirty (30) days prior written notice by certified mail return receipt requested has been
given to Landlord's Risk Management Office.
(b) Certificates of Insurance meeting the specific required
insurance provisions specified within this Lease shall be forwarded to the City's Risk
Management Office and approved prior to the start of any work or the possession of
any City property. After review, the Certificate will be filed with the City Clerk as a part
of the official contract file.
(c) Receipt and acceptance of Tenant's Certificate of
Insurance, or other similar document does not constitute acceptance or approval of
amounts or types of coverages which may be less than required by this contract or
agreement.
(d) The City may at its option require a copy of the
Tenant's insurance policy(ies).
3
'.
(e) All insurance policies required within this Lease shall
provide full coverage from the first dollar of exposure unless otherwise stipulated. No
deductibles will be accepted without prior approval from the City.
(f) The Tenant shall comply with the standards and
regulations set forth by the Occupational Safety and Health Administration (OSHA), the
Florida Department of Labor and Employment Security and all other appropriate
federal, state, local regulations or City safety and health standards and shall indemnify
and hold harmless Landlord from and against any expense incurred by Landlord
resulting from Tenant's failure to comply therewith.
8. PROPERTY TAXES.
8.1. Real Property Taxes. Tenant shall pay all real property taxes
applicable to the Property throughout the lease term.
8.2. Personal Property Taxes. Tenant shall pay prior to
delinquency all taxes assessed against and levied upon trade fixtures, furnishings,
equipment and all other personal property of Tenant contained on the Property or
elsewhere or on any leasehold improvements made to the Property by Tenant,
regardless of the validity thereof or whether title to such improvements shall be in the
name of Tenant or Landlord. When possible, Tenant shall cause said trade fixtures,
furnishings, equipment and all other personal property to be assessed and billed
separately from the real property of Landlord.
9. UTILITIES. Tenant shall punctually pay and discharge, when due, in
addition to rent, all charges for electricity, telephone, and all other utilities and services
consumed in connection with the Property.
10. ASSIGNMENT AND SUBLETTING.
10.1. Landlord's Consent Required. Tenant shall not voluntarily or
by operation of law assign, mortgage, sublet, or otherwise transfer or encumber all or
any part of Tenant's interest in this Lease or in the Property or Tenant's possession
thereof without Landlord's prior written consent. Any attempted assignment, transfer,
mortgage, encumbrance or subletting without Landlord's consent shall be void, and
shall constitute a breach hereof. No term or provision contained below in this Section
12 shall be deemed to limit Landlord's absolute right to withhold consent to any
proposed transfer or encumbrance of Tenant's interest in Landlord's absolute discretion
and for any reason whatsoever. If Tenant desires to assign this Lease or to sublet the
Property or any portion thereof, it shall first notify Landlord of its desire to do so and
shall submit in writing to Landlord; (i) the name of the proposed assignee or subtenant;
(ii) the nature of the proposed assignee's or subtenant's business to be conducted on
the Property; (iii) the terms of the proposed assignment or sublease; and (iv) such
4
financial information as Landlord may reasonably request concerning the proposed
assignee or subtenant.
11. DEFAULTS; REMEDIES.
11.1. Defaults. The occurrence of anyone or more of the following
events shall constitute a material default and breach hereof by Tenant:
(a) The failure by Tenant to make any payment of rent or
any other payment required to be made by Tenant hereunder, as and when due, where
such failure shall continue for a period of fifteen (15) days after written notice thereof
from Landlord to Tenant. In the event that Landlord serves Tenant with a notice to pay
rent or vacate pursuant to applicable unlawful detainer or other statutes, such notice
shall also constitute the notice required by this subsection;
(b) The failure by Tenant to observe or perform any of the
covenants, conditions or provisions hereof to be observed or performed by Tenant,
other than described in Subsection (b) above, where such failure shall continue for a
period of thirty (30) days after written notice thereof from Landlord to Tenant; provided,
however, that if the nature of Tenant's default is such that more than 30 days are
reasonably required for its cure, then Tenant shall not be deemed to be in default if
Tenant commences such cure within said 3D-day period and thereafter diligently
prosecutes such cure to completion;
(c) (i) The making by Tenant of any general
arrangement or assignment for the benefit of creditors; (ii) Tenant becomes a "debtor'
as defined under the Federal Bankruptcy Code or any successor statute thereto or any
other statute affording debtor relief, whether state or federal, (unless, in the case of a
petition filed against Tenant, the same is dismissed within thirty (30) days), or admits in
writing its present or prospective insolvency or inability to pay its debts as they mature,
or is unable to or does not pay a material portion (in numbers or dollar amount) of its
debts as they mature; (iii) the appointment of a trustee or receiver to take possession of
all or a substantial portion of Tenant's assets located at the Property or of Tenant's
interest in this Lease; (iv) the attachment, execution or other judicial seizure of all or a
substantial portion of Tenant's assets located at the Property or of Tenant's interest in
this Lease; or (v) the entry of a judgment against Tenant which affects Tenant's ability
to conduct its business in the ordinary course; provided, however, to the extent that any
provision of this Subsection 13.1 (d) is contrary to any applicable law, such provision
shall be of no force or effect to such extent only; and/or
5
11.2. Remedies, In the event of any default or breach hereof by
Tenant, Landlord may (but shall not be obligated) at any time thereafter, with or without
notice or demand and without limiting Landlord in the exercise of any right or remedy
which Landlord may have by reason of such default or breach:
(a) Terminate Tenant's right to possession of the Property
by any lawful means, in which case this Lease shall terminate and Tenant shall
immediately surrender possession of the Property to Landlord. In such event Landlord
shall be entitled to recover from Tenant all damages incurred by Landlord by reason of
Tenant's default, including accrued rent, the cost of recovering possession of the
Property, expenses of reletting, including necessary renovation and alteration of the
Property, reasonable attorney's fees, and any real estate commission actually paid;
(b) Reenter and take possession of the Property and relet
or attempt to relet same for Tenant's account, holding Tenant liable in damages for all
expenses incurred by Landlord in any such reletting and for any difference between
the amount of rents received from such reletting and those due and payable under the
terms hereof. In the event Landlord relets the Property, Landlord shall have the right
to lease the Property or portions thereof for such periods of time and such rentals and
for such use and upon such covenants and conditions as Landlord, in its sole
discretion, may elect, and Landlord may make such repairs and improvements to the
Property as Landlord may deem necessary. Landlord shall be entitled to bring such
actions or proceedings for the recovery of any deficits due to Landlord as it may deem
advisable, without being obliged to wait until the end of the term, and commencement
or maintenance of anyone or more actions shall not bar Landlord from bringing other
or subsequent actions for further accruals, nor shall anything done by Landlord
pursuant to this Subsection 12.2(b) limit or prohibit Landlord's right at any time to
pursue other remedies of Landlord hereunder;
(c) Declare all rents and charges due hereunder
immediately due and payable, and thereupon all such rents and fixed charges to the
end of the term shall thereupon be accelerated, and Landlord may, at once, take action
to collect the same by distress or otherNise;
(d) Perform any of Tenant's obligations on behalf of
Tenant in such manner as Landlord shall deem reasonable, including payment of any
moneys necessary to perform such obligation or obtain legal advice, and all expenses
incurred by Landlord in connection with the foregoing, as well as any other amounts
necessary to compensate Landlord for all detriment caused by Tenant's failure to
perform which in the ordinary course would be likely to result therefrom, shall be
immediately due and payable from Tenant to Landlord, with interest at the Default Rate;
such performance by Landlord shall not cure the default of Tenant hereunder and
Landlord may proceed to pursue any or all remedies available to Landlord on account
of Tenant's default; if necessary Landlord may enter upon the Property after ten (10)
days' prior written notice to Tenant (except in the case of emergency, in which case no
notice shall be required), perform any of Tenant's obligat:ons of which Tenant is in
default; and/or
6
(e) Pursue any other remedy now or hereafter available to
Landlord under state or federal laws or judicial decisions. Unpaid installments of rent
and other unpaid monetary obligations of Tenant under the terms hereof shall bear
interest from the date due at the Default Rate.
11.3. No Waiver. No reentry or taking possession of the Property
by Landlord shall be construed as an election on its part to terminate this Lease, accept
a surrender of the Property or release Tenant from any obligations hereunder, unless a
written notice of such intention be given to Tenant. Notwithstanding any such reletting
or reentry or taking possession, Landlord may at any time thereafter elect to terminate
this Lease for a previous default. Pursuit of any of the foregoing remedies shall not
preclude pursuit of any of the other remedies herein provided or any other remedies
provided by law, nor shall pursuit of any remedy herein provided constitute a forfeiture
or waiver of any rent due to Landlord hereunder or of any damages accruing to
Landlord by reason of the violation of any of the terms, provisions and covenants
herein contained. Landlord's acceptance of rent or additional rent following any event
of default hereunder shall not be construed as Landlord's waiver of such event of
default. No waiver by Landlord of any violation or breach of any of the terms,
provisions, and covenants herein contained shall be deemed or construed to constitute
a waiver of any other or subsequent violation or breach of any of the terms, provisions,
and covenants herein contained. Forbearance by Landlord to enforce one or more of
the remedies herein provided upon an event of default shall not be deemed or
construed to constitute a waiver of any other or subsequent violation or default. The
loss or damage that Landlord may suffer by reason of termination of this Lease or the
deficiency from any reletting as provided for above shall include the expense of
repossession and any repairs or remodeling undertaken by Landlord following
possession. Should Landlord at any time terminate this Lease for any default, in
addition to any other remedy Landlord may have, Landlord may recover from Tenant all
damages Landlord may incur by reason of such default, including the cost of recovering
the Property and the loss of rent for the remainder of the Lease term. Landlord's
consent to or approval of any act shall not be deemed to render unnecessary the
obtaining of Landlord's consent to or approval of any subsequent act by Tenant. The
delivery of keys to any employee or agent of Landlord shall not operate as a
termination hereof or a surrender of the Property.
11.4. Interest on Past-Due Obliqations. Except as expressly herein
provided, any amount due to Landlord not paid when due shall bear interest at the rate
of eighteen percent (18%) per annum (the "Default Rate") from the date due, Payment
of such interest shall not excuse or cure any default by Tenant under this Lease,
provided, however, that interest shall not be payable on late charges incurred by
Tenant. Notwithstanding any other term or provision hereof, in no event shall the total
of all amounts paid hereunder by Tenant and deemed to be interest exceed the amount
permitted by applicable usury laws, and in the event of payment by Tenant of interest in
excess of such permitted amount, the excess shall be applied towards damages
incurred by Landlord or returned to Tenant, at Landlord's option,
7
11.5. Default by Landlord. Landlord shall not be in default unless
Landlord fails to perform obligations required of Landlord within a reasonable time, but
in no event later than thirty (30) days after written notice by Tenant to Landlord,
specifying the obligation that Landlord has failed to perform; provided, however, that if
the nature of Landlord's obligation is such that more than thirty (30) days are required
for performance, then Landlord shall not be in default if Landlord commences
performance within such 30-day period and thereafter diligently prosecutes the same to
completion. Notwithstanding any other provision hereof, Landlord shall not be in
default hereunder for failure to perform any act required of Landlord where such failure
is due to inability to perform on account of strike, laws, regulations or requirements of
any governmental authority, or any other cause whatsoever beyond Landlord's control,
nor shall Tenant's rent be abated by reason of such inability to perform.
12. CONDEMNATION. If the Property or any portion thereof is taken under the
power of eminent domain, or sold under the threat of the exercise of said power (either
of which is herein called "condemnation"), this Lease shall terminate as to the part so
taken as of the date the condemning authority takes title or possession, whichever first
occurs. If more than twenty percent (20%) of the Property or such portion thereof as
will make the Property unusable for the purposes herein leased is taken by
condemnation, either party may terminate this Lease by notice to the other, in writing,
only within ten (10) days after Landlord shall have given Tenant written notice of such
condemnation or pending condemnation (or in the absence of such notice, within ten
(10) days after the condemning authority shall have taken possession), such
termination to take effect as of the date the condemning authority takes possession. If
neither party terminates this Lease in accordance with the foregoing, this Lease shall
remain in full force and effect as to the portion of the Property remaining, except that
the rent shall be reduced in the proportion that the floor area taken bears to the total
floor area of the Property, and Tenant shall have no other rights or remedies as a result
of such condemnation. Any award or payment made in connection with a
condemnation shall be the property of Landlord, whethe'r such award shall be made in
settlement of contemplated condemnation proceedings or as compensation for
diminution in value of the leasehold or for the taking of the fee, or as severance or
other damages; provided, however, that Tenant shall be entitled to any separate award
made to Tenant which does not diminish Landlord's award, such as for loss of or
damage to Tenant's trade fixtures and removable personal property and Tenant's
moving expenses. In the event that this Lease is not terminated by reason of such
condemnation, Landlord shall, to the extent of severance damages received by
Landlord in connection with such condemnation, repair any damage to the Property
caused by such condemnation except to the extent that Tenant has been reimbursed
therefor by the condemning authority. Tenant shall pay any amount in excess of such
severance damages required to complete such repair, Landlord shall in no event be
obligated to repair or replace any items other than those installed by or at the expense
of Landlord,
8
13. INCORPORATION OF PRIOR AGREEMENTS: AMENDMENTS. This
Lease contains all agreements of the parties with respect to any matter mentioned
herein. No prior agreement or understanding pertaining to any such matter shall be
effective. This Lease may be modified in writing only, signed by the parties in interest
at the time of the modification. Except as otherwise stated in this Lease, Tenant hereby
acknowledges that neither the Landlord nor any of its employees or agents has made
any oral or written warranties or representations to Tenant relative to the condition or
use by Tenant of said Property, and Tenant acknowledges that Tenant assumes all
responsibility regarding the Occupational Safety Health Act, the legal use and
adaptability of the Property, and the compliance thereof with all applicable laws and
regulations in effect during the term hereof, except as otherwise specifically stated in
this Lease.
14. ATTORNEY'S FEES. If either party brings an action to enforce the terms
hereof or declare rights hereunder, the prevailing party in any such action shall be
entitled to recover reasonable attorney's and legal assistant's fees and costs incurred
in connection therewith, on appeal or otherwise, including those incurred in arbitration,
mediation, administrative or bankruptcy proceedings and in enforcing any right to
indemnity herein.
15. QUIET ENJOYMENT. Upon Tenant paying the rent for the Property and
obseNing and performing all of the covenants, conditions and provisions on Tenant's
part to be obseNed and performed hereunder, Tenant shall have quiet possession of
the Property for the entire term hereof subject to all of the provisions hereof.
16. SEVERABILITY. The invalidity of any provision hereof under applicable
law shall in no way affect the validity of any other provision hereof.
17. TIME OF ESSENCE. Time is of the essence hereof.
18. RADON GAS DISCLOSURE. The following language is required by law
in any contract involving the sale or lease of any building within the State of Florida:
"RADON GAS: Radon is a naturally occurring radioactive gas that,
when it has accumulated in a building in sufficient quantities, may
present health risks to persons who are exposed to it over time.
Levels of radon that exceed federal and state guidelines have been
found in buildings in Florida. Additional information regarding radon
and radon testing may be obtained from your county public health
unit. "
9
19. ENVIRONMENTAL COMPLIANCE.
(a) Tenant shall not use, generate, manufacture, produce, store,
release, discharge or dispose of, on, under or about the Property, or transport to or
from the Property, any Hazardous Substance (as defined below), or allow any other
person or entity to do so. Tenant shall keep and maintain the Property in compliance
with, and shall not cause or permit the Property to be in violation of, any Environmental
Laws (as defined below).
(b) Tenant shall give prompt notice to Landlord of (i) any
proceeding or inquiry by any governmental authority (including without limitation the
Florida Environmental Protection Agency or Florida Department of Health and
Rehabilitative Services) with respect to the presence of any Hazardous Substance on
the Property or the migration thereof from or to other property; (ii) all claims made or
threatened by any third party against Tenant, Landlord or the Property relating to any
loss or injury resulting from any Hazardous Substance; and (iii) Tenant's discovery of
any occurrence or condition on any real property adjoining or in the vicinity of the
Property that could cause the Property or any part thereof to be subject to any
restrictions on the ownership, occupancy, transferability or use of the Property under
any Environmental Law or any regulation adopted in accordance therewith.
(c) Tenant shall protect, indemnify and hold harmless Landlord,
its directors, officers, employees, agents, successors and assigns from and against any
and all loss, damage, cost, expense or liability (including attorneys' fees and costs)
directly or indirectly arising out of or attributable to the use, generation, manufacture,
production, storage, release, threatened release, discharge, disposal, transport or
presence of a Hazardous Substance on, under, about, to or from the Property,
including without limitation all foreseeable consequential damages and the costs of any
necessary repair, cleanup or detoxification of the Property, in any way arising from the
acts of Tenant.
(d) IIEnvironmental Lawsll shall mean any federal, state or local
law, statute, ordinance or regulation pertaining to health, industrial hygiene, or the
environmental conditions on, under or about the Property, including without limitation
the Comprehensive Environmental Response Compensation and Liability Act of 1980,
as amended from time to time ("CERCLA"), 42 U.S.C. Sections 9601 et seq., and the
Resource Conservation and Recovery Act of 1976, as amended from time to time
("RCRA") , 42 U,S.C. Sections 6901 et seq. The term IIHazardous Substance" shall
include without limitation: (i) those substances included within the definition of
"hazardous substances," IIhazardous materials," "toxic substances,lI or "solid wastell in
CERCLA, RCRA, and the Hazardous Materials Transportation Act, 49 U.S.C. Sections
1801 et seq., and in the regulations promulgated pursuant to said laws; (ii) those
substances defined as "hazardous wastes" in any Florida Statute and in the regulations
promulgated pursuant to any Florida Statute; (iii) those substances listed in the United
States Department of Transportation Table (49 CFR 172.101 and amendments thereto)
10
or by the Environmental Protection Agency (or any successor agency) as hazardous
substances (40 CFR Part 302 and amendments thereto); (iv) such other substances,
materials and wastes which are or become regulated under applicable local, state or
federal law, or which are classified as hazardous or toxic under federal, state or local
laws or regulations; and (v) any material, waste or substance which is (1) petroleum, (2)
asbestos, (3) polychlorinated biphenyls, (4) designated as a "hazardous substance"
pursuant to Section 311 of the Clean Water Act, 33 U.S.C. Sections 1251 et seq., or
listed pursuant to Section 307 of the Clean Water Act, (5) flammable explosive, or (6)
radioactive materials.
(e) Landlord shall have the right to inspect the Property and audit
Tenant's operations thereon to ascertain Tenant's compliance with the provisions of
this Lease at any reasonable time, and Tenant shall provide periodic certifications to
Landlord, upon request, that Tenant is in compliance with the environmental
restrictions contained herein. Landlord shall have the right, but not the obligation, to
enter upon the Property and perform any obligation of Tenant hereunder of which
Tenant is in default, including without limitation any remediation necessary due to
environmental impact of Tenant's operations on the Property, without waiving or
reducing Tenant's liability for Tenant's default hereunder.
20. PROPERTY USE/NOISE. Tenant shall utilize the property in accordance
with Exhibit "8." Tenant shall perform no activity other than employee vehicle parking
on those areas delineated as "parking area." Neither Tenant or Tenant's contractors
may park equipment, store materials, or engage in any activity pertinent to the
construction of the Project outside of the area delineated as "staging area" on Exhibit
"8." No construction-related activities may take place within the "staging area" during
the hours of 7:00 p.m. to 7:00 a.m.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seals as
of the day and year first above written.
WITNESSES:
LANDLORD:
THE CITY OF CLEARWATER,
a municipal corporation
Date:
By:
As Its:
11
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A port~on of section 19, Township 29 South, Range'15 East, Pinellas
County, Florida, beinq more particularly described as Follows:
. \
From the' Southeast corner of Section 19, To~ship 29 South, Ranqe
15 Et!uat:, for a point ot reffiiat"encQ; thence North 89'0 04' 07" West,
alonq ehe South boundary of said Section, 2293.45 feet to a point
on the centerline of Gult Boulevard (a 50.00 foot half riqht of
way); thence along said line by the following three (3) courses:
1. North 310 58t 20" :Eas't, 826.95 feet to a point of curve.
2. Along the arc of a curve to the left radius 1909.86 feet, Arc
304.27 feet, Chord Bearing North 270 24' 30" East, 303.95
feat, Delta Anqle of 09- 071 41" to a Point of ~anqency.
3.' North 22050.39" East., 71.06 feet.'
Thence ~eavin9 said line south 670 09 t 21'u,East, 50.0 feet, to a
point on the Easterly right ot way of said Gulf Boulavard and the
Point of Beginninqj thence continuQSouth 670 09' 21" East, 96.52
feet; thence South 180 091 21" East, 147.00:feet to the face of a
concrete seawall; thence South 670 09' 21" East, 170.00 feet, lUore
or l~ss, to a point on the mean hiqh water line of Clearwater Bay
'as surveyed on Auqust 18, ~gao, said point hereinafter rafQrred to
as Point "B" tor convenience; thence returning to the Point of
BeqinninC;i thence South 220 50' 39" West, alonq said Eas~erly right
of way line 71.06 feat to a. point of curve; th.ence alonq the arc of
said curve to the right radius equals 1959.86 fee't;, a.rc equals
312.23 feet, Chord Baarinq equals south 27~ 24' 30" West, 311.90
feet, Delta anqle of 090 07' 41" to the Point of TangencYi thence
South 3~. 58' 20" West, 243.62 feet; thence leaving said line South
89- 04' 07" East, 233.42 feet to the face of a ,concrete seawall and
the aforementioned mean high ~ater line; thence Northerly along
,said line and bindinq therevith to the aforementioned point UBI'I,
less that portion of land lying Easterly of the existin9 seawall.
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RPR 15 '94 16:58
P.i
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C I 'l' Y
o F, C LEA R W A 'r E R.
~ =-~1
P. O. Box 4748
Clearwater, Florida 34618-4748
City COl1tlnission
;.~!;.':.;.> :~.:.~
MEMORANDUM
i:O~ ," '.'\,
pP. ~::"
0atF. APR 18 .1994.
CITY &;U:ric\
TO:
Rathy Rice, Deputy city Manager
FROM:
COPIES:
Fred A. Thomas, commissioner
DATE:
Mayor and co~mission
.April 15, ~994
commission Meeting - April 18, 1994
RE:
****~*****************~**********~~******************************
~. Please pull Item 7 for discussion, referenoe Mr. Waldo's
letter dated Marcn 30, ~994.
2. Please pull Item 13 for discussion.
3. Please pull ~tem 16 for discussion. .
4. Flease PU1~for discussion. I suggest including'
into the lease, (a) tb:::Jl~ ~rmination if the federal government
requires such for the renourishment project, (b) Pro rat:a property
taxes for the year 1994. Also, photographs be submitted as to the
condition of the property before it is Leased.
. .~. ,:. "~', .,'.' :..~ # ',' .... ,'..... .'., ..' ~ ..... ~ " . J'. .',. .. f .... f ,''oJ ,.. ' .' .
A G R E E MEN T
~~.
THIS AGREEMENT, made and entered into this day of
19 by and between William J. Graham and
Frances P. Graham, his wife of 1842 Diane Drive , Clearwater,
Florida 34619, hereinafter referred to as "Owner," and the CITY OF
CLEARWATER, FLORIDA, a municipal corporation, hereinafter referred to
as "city;"
WIT N E SSE T H :
WHEREAS, the Owner presently owns the real property described
herein, and has requested that the City install a sanitary sewer line
and facility to make sanitary sewer service available to serve the
property and that the Owner be permitted to tap into the sanitary sewer
line upon installation; and
WHEREAS, the Owner is agreeable to have the City of Clearwater
complete said special improvement and upon completion thereof to have
the City immediately file a lien against the property in the amount of
their pro rata share of the cost of installation of the sanitary sewer
line and facility; and
WHEREAS, the city is willing to install the sanitary sewer line
and facility to serve the property under certain conditions;
NOW, THEREFORE, in consideration of the foregoing premises and
other good and valuable considerations, the parties hereto agree as
follows:
1. The Owner agrees that the City may immediately commence and
complete the installation of a sanitary sewer line and facility to
serve the real property owned by them, legally described as follows:
Lot 17, Block "I", Carlton Terrace First
Addition according to the map or plat thereof
as recorded in Plat Book 43, page 39,
Public Records of Pinellas County, Florida.
Known as: 1842 Diane Drive
Clearwater, Florida 34619
and that upon completion of said work that the city may immediately
file a lien against the real property in the amount of $ 1,015.85
which is the Owner's pro rata share of the installation of the sanitary
sewer line and facility. Said lien shall provide that it may be paid
in ten equal annual payments in the office of the City Clerk with
interest at the rate of 8% per annum from the date of the lien until
paid and in case of default in the payment of said minimum annual
payments, together with the interest thereon, that the city may take
immediate steps to enforce said lien by foreclosure or other
proceedings. said lien shall also provide that if the City is required
to enforce the collection thereof by foreclosure or other proceedings,
that the'Owner shall be responsible for the payment of legal fees and
all costs of said proceedings.
, . .:, ..... ./~ .~.,' .,~ .1 --,. .". .,.. .~::.~ p' : '. h.......,. :,,:. r' ~~. '.oJ 't, . r.....
2. The Owner by this Agreement specifically grants unto the city
of Clearwater a lien in the amount set forth in Paragraph 1 above,
which is the Owner's pro rata share for the installation of the
sanitary sewer line and facility against the above described real
property and waives all requirements for and entitlement to the conduct
of and notice of any public hearing by the City of Clearwater for a
special improvement assessment against their property for the
installation of said sanitary sewer line and facility. The Owner
further agrees upon the request of the City to execute all additional
instruments, if any, which may be required to formally grant unto the
City a lien against their described real property.
3. The city agrees to permit the Owner upon the completion of
said installation to connect to the sanitary sewer line under the same
conditions as other owners are permitted to do so.
4. This agreement shall be binding upon the heirs, administra-
tors, personal representatives, successors and assigns of the parties
hereto and a copy thereof may be immediately recorded in the Public
Records of pinellas County, Florida, by the City so as to serve as
notice thereof to all other persons.
IN WITNESS WHEREOF, the parties hereto have caused these presents
to be executed on the date first above written.
Ur: /'/2-,.:::J
WITNESS
-e .p-7
-'" fp - "~ -
c.),,g ..;:._ ,r, f",:.- ,c r /,,,,",' ';
Witness Printed Signature
~~~~ff~
William J. jfaham
1842 Diane Drive
Clearwater, Florida 34619
~~
WITNESS
~
,,'---'-'"
Do^-'A L. b ME LO,J E
Witness Printed Signature
34619
STATE OF FLORIDA
COUNTY OF PINELLAS
The foregoing instrument was acknowledged before me this r~ day
of 413-r~ h._, 19~ by William J. Graham and Frances P. Graham, HIS
WIFE, who is personally known to me or who has
produced ~1t!e'<"5 I- J C e'1/~ e as identif ication and who (~id ( ) did
not take an oath.
'\'-- ~~4tr!?"-- ~~ ;' (P,-y.,4 <:2, }I :;
\(s:ig'nature of perso~9kl~;'~Wledgment
OFFICiAl. ~~OTA1{Y ~E~L
"l' n 1"" . C' '1 ~'~
Gr.'1..~::'/!V....~. )L:'. &"1 ...,i
. t.. . * . --. ':'l'." l
l' '-(iI\~:Y rl.i;.:_.!''': ~"..{\TE Cl!' ;'lJ ",..1."',
~ .'\"... 'r::.'.'\r~:"I'~:"'/~'< >~(L (..c.:t~.~\~.;:~:) 1,
Ty pel p r in t / ~ \~t;:\\1IJame-: 'c)'f.~k.nb~<1-l ed g e r
Title or rank, and Serial No., if any
" .', - . ,. . .... .. ~ ~. ..:_.__......u . .... -. .... ..: ..... __~..__ I. ..... '.' d .' ,,~... ~ ." . . !....... . ~
Countersigned:
CITY OF CLEARWATER, FLORIDA
Rita Garvey
Mayor-Commissioner
By:
Elizabeth M. Deptula
Interim City Manager
ATTEST:
Approved as to form
and correctness:
Cynthia E. Goudeau
City Clerk
Miles A. Lance
Assistant City Attorney
Page 3 of Agreement between the CITY OF CLEARWATER, FLORIDA, and
William J. Graham and Frances P. Graham, HIS WIFE bearing the date of
, 1994 regarding sanitary sewer for Lot 17, Block
"1", Carlton Terrace First Addition (subdivision).
STATE OF FLORIDA )
COUNTY OF PINELLAS )
BEFORE ME, the undersigned, personally appeared Rita Garvey, the
Mayor~Cornmissioner of the City of Clearwater, Florida, to me well known
to be the person who executed the foregoing instrument and acknowledged
the execution thereof to be her free act and deed for the use and
purposes herein set forth.
WITNESS my hand and official seal this
day of
19
Notary Public
pr int /Type Name:
/
My Commission Expires:
(include Commission No.
STATE OF FLORIDA )
COUNTY OF PINELLAS )
BEFORE ME, the undersigned, personally appeared Elizabeth M.
Deptula, the Interim City Manager of the City of Clearwater, Florida,
to me well known to be the person who executed the foregoing instrument
and acknowledged the execution thereof to be his free act and deed for
the use and purposes herein set forth.
WITNESS my hand and official seal this
day of
19
Notary Public
Print/type name:
My Commission Expires:
(include Commission No.
. ~ ~... .~" ...:,......, '.. J f . .' '~", .' ..... ~ ~ "~' ~ " ". " 11 6, . ...; :.'"
A G R E E MEN T
dCf.
THIS AGREEMENT, made and entered into this day of
,19 , by and between Jeffrev K. Herndon and
Debra L. Herndon, his wife of 3136 San Mateo street , Clearwater,
Florida 34619, hereinafter referred to as "Owner," and the CITY OF
CLEARWATER, FLORIDA, a municipal corporation, hereinafter referred to
as "city;"
WIT N E SSE T H :
WHEREAS, the Owner presently owns the real property described
herein, and has requested that the City install a sanitary sewer line
and facility to make sanitary sewer service available to serve the
property and that the Owner be permitted to tap into the sanitary sewer
line upon installation; and
WHEREAS, the Owner is agreeable to have the City of Clearwater
complete said special improvement and upon completion thereof to have
the city immediately file a lien against the property in the amount of
their pro rata share of the cost of installation of the sanitary sewer
line and facility; and
WHEREAS, the city is willing to install the sanitary sewer line
and facility to serve the property under certain conditions;
NOW, THEREFORE, in consideration of the foregoing premises and
other good and valuable considerations, the parties hereto agree as
follows:
1. The Owner agrees that the city may immediately commence and
complete the installation of a sanitary sewer line and facility to
serve the real property owned by them, legally described as follows:
Lot 23, Del Oro Gardens SUbdivision
according to the map or plat thereof as
recorded in Plat Book 45, page 74, PUblic
Records of Finellas County, Florida.
Known as: 3136 San Mateo street
Clearwater, Florida 34619
and that upon completion of said work that the City may immediately
file a lien against the real property in the amount of $700.00 which
is the Owner's pro rata share of the installation of the sanitary sewer
line and facility. Said lien shall provide that it may be paid in ten
equal annual payments in the office of the city Clerk with interest at
the rate of S% per annum from the date of the lien until paid and in
case of def aul t in the payment of sa id minimum annua 1 payments,
together with the interest thereon, that the City may take immediate
steps to enforce said lien by foreclosure or other proceedings. Said
lien shall also provide that if the city is required to enforce the
collection thereof by foreclosure or other proceedings, that the Owner
shall be responsible for the payment of legal fees and all costs of
said proceedings.
/"'" '.......... #1' ~ ..\.', '.. ." )' J\ ":'ql .t.. ":,' p. lJr...' '1/ u', . ....'.-,.;0. t ..,.jir , ., ~,;- ...... '" ',- ::-. 't' .'\0. ': :!h:\",....... "._~_
2. The Owner by this Agreement specifically grants unto the city
of Clearwater a lien in the amount set forth in Paragraph 1 above,
which is the Owner I s pro rata share for the installation of the
sanitary sewer line and facility against the above described real
property and waives all requirements for and entitlement to the conduct
of and notice of any public hearing by the City of Clearwater for a
special improvement assessment against their property for the
installation of said sanitary sewer line and facility. The Owner
further agrees upon the request of the City to execute all additional
instruments, if any, which may be required to formally grant unto the
City a lien against their described real property.
3. The City agrees to permit the Owner upon the completion of
said installation to connect to the sanitary sewer line under the same
conditions as other owners are permitted to do so.
4. This agreement shall be binding upon the heirs, administra-
tors, personal representatives, successors and assigns of the parties
hereto and a copy thereof may be immediately recorded in the Public
Records of pinellas County, Florida, by the City so as to serve as
notice thereof to all other persons.
IN WITNESS WHER OF the parties hereto have caused these presents
to ate first above written.
,'/'
WI
'~ohn R. +1eThcLor-l
Witness P' d Signature
34619
~H~~
-
Debra L. Herndon
3136 San Mateo Street
Clearwater, Florida 34619
w
'PO--\::.r "C'y; &.rclCJn
Witness Printed Signature
STATE OF FLORIDA
COUNTY OF PINELLAS
f. The f :reg 0 ing: 4nstrume n t >!as ackno>! ledged be for e me th i s ;J" tf- day
of ~, 19 4 b Jeffre K. Herndon and Debra L. Herndon HIS
WIF, w 0 is ersonally known to me or \..lho ~
prOd11CQd at;: ldontif lcatJ.on and who ( ) did ( did
not take an oath.
_ ..a..
"~~I\.,:,?j.i:;', PATRICE O. BARBER I
[~r~A "'r:~ MY COMMISSION # CC Z33737 ~
:~~'~-:.''3.~ CXPIRES; October 27, 1996
...:::~:~:~.'(..., Somlod -:11ru Nol:!sy Pub/It: Underol/Tllllr!
---
ac~~~
~-t(Lj~ :Q. ~Ge.
Type/print/stamp name of acknowledger
Signature of person taking
Title or rank, and Serial No., if any
countersigned:
CITY OF CLEARWATER, FLORIDA
By:
Rita Garvey
Mayor-Commissioner
Elizabeth M. Deptula
Interim City Manager
ATTEST:
Approved as to form
and correctness:
Cynthia E. Goudeau
city Clerk
Miles A. Lance
Assistant City Attorney
Page 3 of Agreement between the CITY OF CLEARWATER, FLORIDA, and
Jeffrey K. Herndon and Debra L. Herndon, HIS WIFE bearing the date of
, 1994 regarding sanitary sewer for Lot 23, Del
Oro Gardens Subdivision .
STATE OF FLORIDA )
COUNTY OF PINELLAS )
BEFORE ME, the undersigned, personally appeared Rita Garvey, the
Mayor-Commissioner of the City of Clearwater, Florida, to me well known
to be the person who executed the foregoing instrument and acknowledged
the execution thereof to be her free act and deed for the use and
purposes herein set forth.
WITNESS my hand and official seal this
day of
19
Notary Public
Print/Type Name:
My Commission Expires:
(include commission No.
STATE OF FLORIDA )
COUNTY OF PINELLAS )
BEFORE ME, the undersigned, personally appeared Elizabeth M.
Deptula, the Interim City Manager of the city of Clearwater, Florida,
to me well known to be the person who executed the foregoing instrument
and acknowledged the execution thereof to be his free act and deed for
the use and purposes herein set forth.
WITNESS my hand and official seal this
day of
19
Notary Public
Print/type name:
My Commission Expires:
(include Commissio~ No.
A G R E E MEN T
.--) ,
.._-J.- )
THIS AGREEMENT, made and entered into this ______ day of
, 19 by and between Mark W, ~~gLid~nd
EmilV F. Schmidt, his wife of 608 Madera Aven!t!L-, Clearwater,
Florida 3461.9, hereinafter referred to as "Owner," and the CITY OF
CLEARWATER, FLORIDA, a municipal corporation, hereinafter referred to
as tlci ty; "
WIT N E SSE T H
WHEREAS, the Owner presently owns the real property described
herein, and has requested that the city install a sanitary sewer line
and facility to make sanitary sewer service available to serve the
property and that the Owner be permitted to tap into the sanitary sewer
line upon installation; and
WHEREAS, the Owner is agreeable to have the city of Clearwater
complete said special improvement and upon completion thereof to have
the City immediately file a lien against the property in the amount of
their pro rata share of the cost of installation of the sanitary se~er
line and facility; and
WHEREAS, the City is willing to install the sanitary sewer line
and facility to serve the property under certain conditions;
NOW, THEREFORE, in consideration of the foregoing premises and
other good and valuable considerations, the parties hereto agree as
follows:
1. The Owner agrees that the City may immediately commence and
complete the installation of a sanitary sewer line and facility to
serve the real property owned by them, legally described as follows:
Lot 9, Del Oro Gardens SUbdivision
according to the map or plat thereof as
recorded in Plat Book 45, page 74, Public
Records of pinellas County, Florida.
Known as: 608 Madera Avenue
Clearwater, Florida 3461.9
and that upon completion of said work that the City may immediately
file a lien against the real property in the .:lmount of $880.00 which
is the Owner's pro rata share of the installation of the sanitary sewer
line and facility. said lien shull provLdc that it may be paid in ten
equal annual payments in the office at tIle clty Clerk with interest at
the rate of 8% per annum from tho. date or the lien until paid and in
case of defaul t in the pn. ymcn tot ~~;\ i d In i. n imum annual payments,
together wi th the i nte res t th(~ reon, th d t tt w C L t Y mu Y take immediate
steps to enforce said lien by 1or:(:>clo~iur(! or other proceedings. Said
lien shall also provide that it thu city L~l required to enforce the
collection thereof by forccL()~_luro ot' other proceedings, that the Owner
shall be responsible for tho pi\YlllOnt or ll'q;l L fees 2nd all costs of
said proceedings.
. .. _" '.' . , ' . f, 'I '-. " .
, ~11,:'",l" .:.' ..... ',,-:,,': ...~~.. ,R ~.'" ('.,.& ,"'';> _'.." "',,:/ ~.. ,"'" ~ ',.'" 'I> " . ' .,', h:
2. The Owner by this Agreement specifically grants unto the City
of Clearwater a lien in the amount set forth in Paragraph 1 above,
which is the Owner's pro rata share for the installation of the
sanitary sewer line and facility against the above described real
property and waives all requirements for and entitlement to the conduct
of and notice of any public hearing by the city of Clearwater for a
special improvement assessment against their property for the
installation of said sanitary sewer line and facility. Th€ Ov;ner
further agrees upon the request of the City to execute all additional
instruments, if any, which may be required to formally grant unto the
City a lien against their described real property.
3. The City agrees to permit the Owner upon the completion of
said installation to connect to the sanitary sewer line under the same
conditions as other owners are permitted to do so.
4. This agreement shall be binding upon the heirs, administra-
tors, personal representatives, successors and assigns of the parties
hereto and a copy thereof may be immediately recorded in the Public
Records of pinellas County, Florida, by the City so as to serve as
notice thereof to all other persons.
IN WITNESS WHEREOF, the parties hereto have caused these presents
to be executed on the date first above written.
{a/l{Lt--;f, ?}/~,-~l(d'l.C~"
WITNESS '
CAlC {D~0) ).11, ::; C-(/~"C C
Witness Printed Signature
~
.
Mark W. Schmidt
608 Madera Avenue
Clearwater, Florida
34619
/, ~ / / / ~ /I
/::-r,:iL. ,,~..4rA'YI --- '"'-/'
EmLJ..f F. Schmidt
/
608 Madera Avenue
Clearwater, Florida 34619
WITNESS
Witness Printed Signature
STATE OF FLORIDA
COUNTY OF PINELLAS
The foregoing instrument was acknowledged before me this \~h day
of.\7e.D'<\.ill...'Cl,\, 19 y~ by Mark W. Schmidt and Emily F. Schmidt, HIS
WIFE I who is- J?ersonally known to me or who has
produced~o~oJ\U ~O~[) as identification and who ( )did ( )did
not take an oath.
~ o---~o..~z::,y'-...
signature of..,,,~,erson "taking acknowledgment
,,,,\~""'f'~S-:~''''' :.1__.. t. , ..
{f"b,,\.-,: M( COMMI5SI:.n i; (;.,. '
~:,^)~j ~J.rcn 38, "..
"~r.,,;"'(!,;.- WHIlED lHRU TlIOV r 11'1
,R.,,':t"
Type/print/sta~~~~~me o&~q~wledger
{:f' A"~':~~ MY COMMISSlotl , CC212741 EXPIRES
~o:.',~.:.;': March 30, 1991
....:',,''oT#/ 8Ot4l){D 1W\U mov fAIN IH3U~.II(,
'Ih"t'
Title or rank, and Serial No., if any
\. . V' . f . ., .' . ". .r.. .'
Countersigned:
CITY OF CLEARWATER, FLORIDA
By:
Elizabeth M. Deptula
Interim City Manager
Rita Garvey
Mayor-Commissioner
ATTEST:
Approved as to form
and correctness:
Cynthia E. Goudeau
City Clerk
Miles A. Lance
Assistant City Attorney
Page 3 of Agreement between the CITY OF CLEARWATER, FLORIDA, and
Mark W. Schmidt and EmilV F. Schmidt. HIS WIFE bearing the date of
, 1994 regarding sanitary sewer for Lot ~,
Del Orc Gardens Subdivision .
STATE OF FLORIDA )
COUNTY OF PINELLAS )
BEFORE ME, the undersigned, personally appeared Rita Garvey, the
Mayor-Commissioner of the City of Clearwater, Florida, to me well known
to be the person who executed the foregoing instrument and acknowledged
the execution thereof to be her free act and deed for the use and
purposes herein set forth.
WITNESS my hand and official seal this
day of
,
19
Notary Public
Print/Type Name:
My Commission Expires:
(include Commission No.
STATE OF FLORIDA )
COUNTY OF PINELLAS )
BEFORE ME, the undersigned, personally appeared Elizabeth M.
Deptula, the Interim City Manager of the City of Clearwater, Florida,
to me well known to be the person who executed the foregoing instrument
and acknowledged the execution thereof to be his free act and deed for
the use and purposes herein set forth.
WITNESS my hand and official seal this
day of
,
19
Notary Public
Print/type name:
My Commission Expires:
(include Commission No.
~ ".., ". . . . . '. ~ . .:. ." ... I,. . ,'" /</. I .. -.... '1..
RECET\TED
MAR 2 4 1994
City Manager
OJ (
~) .
'-I /I~' Ie, L{
Ms. Betty Deptula
Acting City Manager
City of Clearwater
112 South Osceola Avenue
Clearwater, FL 34616
23 March 1994
Dear Ms. Deptula:
Enclosed please find a Balance Sheet for the 1993 Holiday on the
Islands Celebration held on December 5, 1993 on Clearwater Beach,
Island Estates and Sand Key. We were extremely pleased with the
response to this First Time Venture and due to the overwhelming
enthusiasm from the Committee and the Public we would like to make
this an Annual Event.
]J
Realizing that the City is presently preparing the 1994-1995 Fiscal
Budget we would like to ask if you would consider allocating
$3,000.00 in this years' budget for our Christmas Lighting
Festival. It is our hope to raise approximately $7.000.00
by our own efforts this year. The allocation of City Funds to
assist this project would greatly increase our ability to make this
festivity on Clearwater Islands a major attraction and in turn
benefit the business community.
We would 1 ike once again to thank the City :for
effort they afforded us in last year's event.
cooperation it never would have been as successful.
teamwork is the key to success and we certainly
great team.
the tremendous
wi thout their
It proves that
were part of a
Thanking you in advance for your consideration, I remain,
Sincerely yours,
~L ~~1 IJ~-'t;J ~,A"<'J
. Ii
Shl:ley if 11 Moran
Chal rpefson
Holiday00n the Islands Committee
cc. Mayor Rita Garvey
Comm. Arthur X. Deegan
Corom. Richard Fitzgerald
Comm. Sue Berfield
Corom. Fred A. Thomas
, . . . ~ . '_ ~ -:. ,-( _'" I , . ~ . '.. ..' '.' . . _ . ~ '.' : '
...
PAGE 1.0F 4
21 MARCH 1994
HOLIDAY ON THE ISLANDS 1993 CHRISTMAS LIGHTING
BALANCE SHEET
The First Annual Holiday on the Islands Christmas Lighting Festival
was held on December 5, 1993 at Island Estates, Sand Key and
Clearwater Beach. We are happy to submit the following report on
the Financial Accounting of the efforts of a very effective
committee.
REVENUE
DISBURSEMENTS
DONATIONS
SANTA PICTURES
POINSETTIA SALES
INTEREST EARNED
$4,775.00
98.00
204.00
7.28
$4,199.24
TOTAL REVENUE
TOTAL DISBURSEMENTS
$5,084.28
BALANCE
$
A COMPLETE BREAKDOWN OF ALL REVENUE AND DISBURSEMENT
PROVIDED FOR YOUR INFORMATION ON THE FOLLOWING PAGES.
. ,',' ,
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PAGE 2 OF 4
REVENUE
DONATIONS:
SHERATON SAND KEY HOTEL
CLEARWATER BEACH ASSOCIATION
FRED THOMAS
BARNETT BANK
SAND KEY CIVIC ASSOCIATION
BOBBY ROWE-HADDON HOUSE
SURFSIDE CONDO, CLEARWATER
CITIZENS BANK OF CLEARWATER
GONDOLIER PIZZA
ANONYMOUS
HAIR INN/ROYAL PIZZA
CITIZENS FEDERAL BANK
CLEARWATER BEACH SERTOMA
HOLIDAY ISLES MANAGEMENT
CLEARWATER YACHT CLUB
MORAN MARKETING
THOMAS A. FAZZINA
ULTIMATE HOME CARE
JULIES SEAFOOD & SUN
DA FRANCO RESTAURANT
BEACH DINER
ANONYMOUS
OZ BEANS
CAPTAINS & KINGS
CAPTAINS PIZZA
RON CAPONE
BEACH VIEWS
COOTERS EAT/EM RAW
DIAMOND GIFTS
KEY WEST OF CLEARWATER
EL MEXICANO, CLEARWATER
'.
$1,000.00
500.00
500.00
300.00
275.00
237.50
212.50
200.00
200.00
150.00
120.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
50.00
50.00
50.00
50.00
25.00
25.00
25.00
25.00
25.00
25.00
10.00
10.00
10.00
SANTA PICTURES ISLAND ESTATES
SANTA PICTURES CLEARWATER BEACH
SANTA PICTURES SAND KEY
POINSETTIA SALES
INTEREST EARNED
54.00
31.00
13.00
204.00
7.28
SUB TOTAL
$4,775.00
OTHER SOURCES OF REVENUE:
TOTAL REVENUE
$5,084.28
Il
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O:{~NTERTAINMENT (SEE PAGE 4)
;):'. 'BAYWINDS (LIGHTING)
",Ii' '.SAND KEY CIVIC ASSOC. (REF. DEF. LIGHTS)
~{ PSTA (JOLLEY TROLLEY)
<:' C & S PLANTS (POINTSETTIA)
;', THOROUGHBRED MUSIC (AMPS)
ADLER PRINTING (FLYERS)
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TOKENS FOR SAND KEY TOLL JjuL? '
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125.00
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25.00
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PAGE 4 OF 4
ENTERTAINMENT
SONNY LAROSA, YOUNGEST JAZZ BAND $
MARQUEE (SWEET ADELINES)
S.P.E.B.S.Q.S.A. (BARBERSHOP CHORAL)
JUNE GREGORZEK
BOB LOVELL
BEV CARROLL/STEVE BURSON
LESLIE ARNOVE
SANDI FAHEY (MAGIC SHOW)
GEORGE ALDRICH (STROLLING MINSTREL)
FIRST UNITED METHODIST CHURCH
GLYNN C. SHOCKLEY
ISLAND ESTATES GIFT SHOPPE (GIFT CERTIFICATE)
$1,510.00
NOTE: THERE WERE OTHER ENTERTAINERS WHO DONATED THEIR TIME AND
SERVICES SUCH AS THE COMBINED CHOIRS OF ST. BRENDAN'S AND CHAPEL BY
THE SEA, RON CAPONE ETAL.
WE ALSO RECEIVED DONATIONS OF ADVERTISING FROM THE BEACH VIEWS
AND INDIRECTLY FROM THE ST. PETERSBURG TIMES THROUGH AN I~~M
INCLUDED IN BOB HENDERSON'S COLUMN.
MR. GEORGE WEISS OF WEISS LUMBER DONATED THE BOXES FOR THE
POINSETTIA'S.
.'0. .' ..' 'I ., ..... .' I . 'lI . . . .. l' ", 0 ,. .cr. ''';.;.1. 0 0 .. . . ~-o - . . : 0"
Clearwater City Commission
Agenda Cover Memorandum
I tern '#
"ec'ting Date:
'3~
.
Lj /1'0191
SUBJECT:
Community Development Block Grant and Social Services Grant Policy
Recommendations
RECOMMENDATION/MOTION:
Adopt the proposed policy recommendations and authorize publication of the
Notice of Funding Availability for the Community Development Block Grant and
the Social Services Grant program for the fiscal year 1994-95.
[J and that the appropriate officials be authorized to execute same.
BACKGROUND:
The twe~tieth year of the
begin on Octcber 1, 1994.
year is $~,10~,OOO. Last
Service Grd.nt Program.
Community Development Block Grant (CDBG) program will
Clearwater's entitlement funding for the program
year the City also funded $62,000 for the Social
The Departm~!lt of Economic Development, Community Development Division is
recommending several policies for consideration by the City Commission.
Clearwater i~ funding twenty-three (23) subgrantees through the fiscal year
~993-94 CDBG ~rogram. Public Services account for sixteen (16) of these
subgrantees. Public Facilities account for five (5) more.
Subgrantee awards range from a low of $1,200 to a high of $36,651. Funding
many diverse subgrantee requests reduces the measurable impact on any given
problem. Effective monitoring of small subgrantees consumes more staff time
and resources than is warranted by their funding level.
Policy recommt;:'ndation # 1: refer all CDBG subgrantee proposals under $5,000 for
either public services or public facilities to the City's Social Services Grant
(SSG) Program. Directing small grant requests to this local resource will
reduce the monitoring and compliance effort required by staff and recipient
programs.
Reviewed by:
Legal
Budget
Purchasing
Risk Mgmt.
CIS
ACM
Other
N/A
N/A
N/A
N/A
Nf.\
~ n.
Costs:
Total
Commission Action:
o Approved
o Approved w/conditions
o Denied
o Continued to:
User Dept:
$
Current Fiscal Yr.
Submitted by:
Ci Ma~
Ad vertise~:
Date:
Paper:
t8I Not Required
Affected Partias
o Notified
t8I !Jot Required
Funding Source:
o Capi tal Imp.
o Operating
~ Other COSG
Attachments:
Time Table
Request for Proposals
Application Form
Eval uation Form
Appropriation Code:
o None
.~
..tr Printed on recycled paper
.. ,f ~ 'J I .' .~J .., .... "~J'> ."~ .~...~.~. ..r""."~l " :. . ,.: "'.,_ . . . \" ..' '''_' .... .
- 2 -
Policy recommendation # 2: combine the application and evaluation process for
the CDBG and SSG programs. By issuing one Request for Proposals the City can
determine which program is more appropriate for a particular applicant. Using
one application form for both programs will end duplicate documentation for
applicants. Evaluating both programs' applications simultaneously will reduce
staff time and enable the staff to better identify under served areas.
Policy recommendation # 3: authorize the Community Development Manager and the
Human Relations Directo~ to assemble an ad hoc committee to rate SSG and CDBG
program applications for their technical merit. Neither the Human Relations
Department nor the Community Development Division sho~.ld be the sole technical
resource for rating program applications. The Technical Review Committee will
submit their evaluations and recommendations to the Neighborhood Advisory
Committee and the City Commission.
Policy recommendation # 4: reward the linkage of public services and public
facilities proposals to development projects. Allow up to ten (10) points (10%
of the total possible score) as a bonus for applicants that prove a linkage
between their proposed program and an on-going development project. Both the
Technical Review Committee (TRC) and the Neighborhood Advisory Committee (NAC)
will rate each proposal using the same scoring system.
Policy recommendation # ~: reward the leverage of additional funding. Allow up
to ten (10) points (10% of the total possible score) as a bonus for applicants
,that show a commitment of funds from other sources for tlleir proposed program
,activity. The TRC and NAC will award bonus points on a sliding scale. A five
.{5) to one (1) ratio would earn the maximum bonus. Requesting lOa%- financing
would not earn any points.
Policy recommendation # 6: authorize increased administrative and program
delivery funding under CDBG. Federal regulations permit the use of up to 20%-
of the CDBG program for administrative purposes. Federal regulations also
allow reasonable and dOCUl:tented reimbursement for program delivery expenses.
For the last two fiscal years the authorized administrative expense was 13% and
11% respectively.
/I .
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* Revised page - Item 032
COMMUNITY DEVELOPMENT BLOCI< GRANT
AND
SOCIAL SERVICES PROGRAM
-IU,S; CONGRESS AWj\RDS fLJNP~r9. Hug
........ ......'...
.. .. 'l'.~.~::::':" ';.' '.':~ ~...:...:::>:';': .,
FEDERAL PROCESS
~_ I
I: H.UD PUBLlSHE~ FUNDING AVAllABIHT)'
'NOTICE . ......~,.,,,. ..
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_I : A~~m~ f~.~[)~.TO CI.T'f .
::,:":,,,:::::,',:;::,::,:;::::. ",;', '
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,', l','.
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-.-
-'4-18 & 4-21-94 COMM1SSlq~ '~P':JT; RE\(IEW'&.
r-- GOAL SETTING OF APPLlCA TIO'N PRoCESS
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4-2G,.~;~~~T~~AZ~~~~f~l;~,~,~...~, n
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*
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" , ..
6-27-94 APPLICATION DUE _.. ,,,__
.' ,-., ""'. , . - . .."".,,'..... -' : .,:>;;;
COMMUNITY DEVELOPMENT BLOCK GRANT
AND SOCIAL SERVICES PROGRAM
APPLICATION PROCESS
:::~~9~-94
:: ::::: i< ~ :~:~y,
I
CHECK .:l.I(T .,c:~i~n.~t~!=~:~~X!~W>;;::;:
1
, . . . . . . :: ::" ;.:.....;.;;:::'::::.:: ~ : : : :; : : : ; : : : : : : : ~ : : : : :
" 6~08-94 TECHNICAL REVIJ:W ~Q!VI!YI!TTEE .' <
~;::;: ~:::~:.~:: ::;: :~ :;:: :::; ::::'~ -,:.:. ;.; ~.! :~: ,:~:~';:::~:~:~;~:::~:i;:: :::;;~';:.; ';.;: ::;~:
I
6-13-94 NEIGH,BORHOOD ADVISORY
COIVIIY!!IT~E
'):
-"' :0"
6-21-94 NAC PUBLIC Hf:ARING ~(i~~~~~4:;
AECON1MENDA T!9.N. Tob!Ty~qlYH'~~I~!?IQ~
1
- r 7'~ i .~t CI-;:Y COM.M.I~~I".,! r 9"~! ~'~,~~AJ,'!~ 11
I
8-24-94 SUBMISSION TO HUD TO APPRpye
fINAl- S,TA TFlVIENT, '... ..'
T
I
10-01.94 CITY AWARD SUBRECIPIENT
CONTRACT START DATE
. .. -"' , ~ . - j .'" ".' ~ ... " ~....: .... ~ ,'.:. ' . . ,~:. " ~'. ...
* Revised page - Item #32
City of Clear\vater
REQUEST FOR PROPOSALS
for the
SOCIAL SERVICES GRANT PROGRAM
and
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
APPLICATION SCHEDULE
I. Application Submission (submit an original and one copy)
Applications for the 20th year (1994-1995) Community Development
Block Grant Program and the Ci ty of Clearwater Social Services
Grant Program will be accepted at the Community Development Office,
Monday through Friday, 8:00 a.m. until 5:00 p.m.
The Application Submission deadline is:
Friday, May 27, 1994
5:00 p.m.
No Application for this funding cycle will be considered after the
deadline. If you choose to mail your application it must arrive at
the Community Development Office by the application deadline.
Completed applications should be mailed or hand-delivered to:
Alan J. Ferri, Community Development Manager
City of Clearwater Community Development Block Grant Program
10 South Missouri Avenue
Clearwater, Florida 34616-4748
Two technical assistance meeting will be held on May 4, 1994. The *
morning meeting is for organizations with paid staff. The meeting
will be held at 10:00 am in the City Hall Annex Auditorium, at 10
S _ Missouri Avenue, Clearwater. The evening meeting is for
volunteer organizations. The meeting will be held at 6:30 pm in
the City Hall Annex Auditorium, at 10 S. Missouri Avenue,
Clearwater.
Additional questions concerning completion of an application may be
directed to the Community Development Office at 462-6882.
I~ ,",,.' '... __" ,"'" ~ ~:. II". .....p,.. ,-"' ....~ ~.' ,', . . .". , . # ~ I, . .,.'......
II. Application Schedule
The 1994-1995 Community Development Block Grant "Final Statement of
Community Development Objectives and Projected Use of Funds", and
the City of Clearwater Social Services Grant Program will both use
the following schedule.
May 27 - June 3, 1994
COMMUNITY DEVELOPMENT OFFICE
and HUMAN RELATIONS DEPARTMENT
REVIEW OF APPLICATIONS
Community Development Office and Human Relations staff will examine
the eligibility of each proposed activity in an application to
determine whether the activity qualifies under the terms,
conditions and provisions of the Social Services Program or the
Housing and Community Development Act of 1974, as amended.
June 8, 1994
TECHNICAL REVIEW COMMITTEE
PROPOSAL EVALUATIONS
An ad hoc committee of local government officials, non-profit
organization representatives, and private sector individuals will
review all applications for their technical merit. The committee
will represent a cross section of professionals from social
services, education, housing construction, and code enforcement.
No individual will be invited to serve on the cornmi ttee if an
agency they represent as either paid staff or a volunteer will
submit a funding request to the City of Clearwater.
June 13, 1994
NEIGHBORHOOD ADVISORY COMMITTEE
PROPOSAL EVALUATIONS
The Neighborhood Advisory Conunittee will receive copies of all
applications by June 13, 1994. After their initial review, the
Neighborhood Advisory Committee will invite all applicants to
present their funding request in a public hearing format. The
Neighborhood Advisory Committee will also tour each applicant's
project site.
Request for Proposals
- page 2 of 14 -
" "."..~ .. 't.." . . ,'" " ., ". . , " '. '. " . 0(",. , ' - " ' " . . \, " ."rl'" " t, \. , .
June 21., 1.994
PUBLIC HEARING and
PRESENTATION OF PROPOSALS
Each program applicant is welcome to present their proposed
activity to the Neighborhood Advisory Committee on June 21, 1994.
The maximum time allotted for each presentation will be 5 minutes.
The presentations will be held at the City of Clearwater City Hall,
located at 112 S. Osceola Avenue, Clearwater I Florida in the
Commission Chambers at 7: OOpm. After this public hearing the
Neighborhood Advisory Committee will make their final
recommendations to the City Commission on June 28, 1994.
July 21., 1.994
CITY OF CLEARWATER
FINAL ACTION ON THE
STATEMENT OF OBJECTIVES AND PROJECTED USE OF FUNDS
The City Commission will at their regular meeting review the
recommendations of the Technical Review Committee and the
Neighborhood Advisory Committee and make their determination on the
subgrantees and acti vi ties to receive funding. The City Commission
may, at their discretion delay their decision and hold subsequent
meetings to determine the final statement of objects and projected
use of funds. After the City Commission selects activities for
funding, the Final Statement will be submitted to the U.S.
Department of Housing and Urban Development on August 24, 1994.
October 1, 1994
PROGRAM YEAR BEGINS
III. PROGRAM INTRODUCTION
City of Clearwater takes a holistic approach to neighborhood
revitalization. While many communities across the nation spend
their federal and local funds on a narrow range of projects, or
scattered projects over too much territory, City of Clearwater
strives to keep funding targeted to impoverished neighborhoods I and
to address the total needs of those neighborhoods.
Neighborhoods are the basic ingredient which make an urban area
successful. Next to the home, the neighborhood is the environment
which individuals most identify. City of Clearwater's approach to
the revitalization of the total neighborhood has a dual emphasis:
resident participation and professional planning.
Request for Proposals
- page 3 of 14 -
...., " ,..... . . . 'I" " . \,. . . ,'. . " . I ... . . '. I\" : ~~. ...'
In each target neighborhood we address: housing, planning, capital
improvements and social services. Some neighborhoods may need slum
clearance and redevelopment. Other neighborhoods may need
conservation and preservation. Since each neighborhood has unique
character and challenge, no two neighborhood program strategies are
the same.
The City of Clearwater is working with
goal of a decent, safe, and affordable
effort is made during the planning
resources available for projects that
income residents of our community.
neighborhoods to make the
home a reality. An extra
process to maximize the
benefit low and moderate
To help agencies in submitting proposals for Social Service Grant
(SSG) Program and Community Development Block Grant (CDBG), one
request for proposals will be released for both programs. In an
effort to simplify the application process for both funding
programs applicants are now required to submit only one set of
fOTIms and documentation.
IV. PROGRAM BACKGROUNDS
A. Community Development Block Grant Program
The Community Development Block Grant Program (CDBG) was
established by Congress through the Housing and Community
Development Act of 1974, to provide local governments and
residents with the funds needed to work in a comprehensive
manner towards the improvement of the quality of life in low
and moderate income areas. It consolidated the old
categorical funding programs to allow for local flexibility in
determining needs and to develop strategies to address those
needs.
CDBG funds are targeted to areas in the City which have the
greatest need and have been determined eligible for funding.
While residents of these areas are directly affected by the
program, everyone in the City of Clearwater benefits from
community development improvements. Not only does community
development enhance the quality of life, but it also provides
a stepping s tone to public improvements in all types of
community issues.
B. Social Services Grant Program
For several years the City of Clearwater has made available
general revenue funds to help social service agencies needing
special one-time or temporary assistance. The Mayor and
Commissioners of the Ci ty have used these funds and their
Request for Proposals
- page 4 of J.4 -
discretion to assist agencies to provide social services to
the resident of Clearwater.
In fiscal year 1993-94, for the first time since these monies
were available, there was a compet i ti ve process for the
allocation of this money. This competitive allocation process
will continue for the next fiscal year, 1994-95.
All Social Services grants are limited to $5,000 or less per
agency. A total of $62,000 has been set aside for this
funding cycle.
C. OVERVIEW OF THE CDBG PROGRAM OBJECTIVES
The primary objective of the Community Development Block Grant
(CDBG) Program is the development of viable urban communities,
by providing decent housing and a suitable living environment
and expanding economic opportunities, principally for persons
of low and moderate income.
Primary Objective: The CDBG Program, taken as a whole, must
principally benefit low and moderate income persons.
National Objectives: Each activity must address one of the
three following national objectives:
1. Activities benefiting low and moderate income persons are
as follows:
A facility designed predominantly for low and moderate
income persons;
A direct benefit to low and moderate income persons;
Carried out prior to or as an integral part of low and
moderate income benefiting activity;
Job creating or retention, majority for low and moderate
income persons; or
Activity serving a low and moderate income area.
Request for Proposals
- page 5 of 14 -
" . .. " ~.. ....:,' ,,\' . " : ,_ . _ .. . .........~.::..:4l ... ... . . '. "
.:
}
2. Activities which aid in the prevention or elimination of
slums or blight:
In a slum or blighted area; or
Outside a slum or blighted area (spot blight).
3. Activities designed to meet community development needs
having a particular urgency.
D. CDBG - FEDERAL ROLE
o Allocate program funds among communities based on a
formula;
o Establish minimum national standards for the use and
administration of program funds, including standards on
eligibility, national objectives, citizen participation,
equal opportunity, environmental protection, etc.;
o Provide technical assistance to communities to understand
the program requirements;
o Monitoring funded cormnunities to ensure national
standards are met.
E. CDBG - LOCAL ROLE
Accomplish the following with citizen involvement:
o Identify the community development and housing needs of
the community;
o Set short and long-term community development objectives
that are in accordance with the primary objective and the
requirements of Title I;
o Set local priorities in deciding which of the large
number of eligible activities are to be carried out;
o Administer the implementation of the chosen activities in
a manner consistent with national standards;
o Monitor the use of program funds and the relationship of
such use to the local and national objectives.
Request for Proposals
- page 6 of 14 -
.~: _ ~. .~., ~". ~.., . '. ,....... ....., . -'.....,~,... -, '\".. .-:, :: ..l .....:. ~ " ',.s". .....-:'-.., ',-t ,..... '.. ..
F. CDBG - ELIGIBLE ACTIVITIES
Consistent with the objectives stated under Section IV-B, the
federal assistance provided in this program can be used for
the support of community development activi ties which are
directed towards the following specific objectives:
o Acquisition of Real Property
o Clearance Activities
o Economic Development
o Historic Preservation
o Interim Assistance
o Planning and Urban Environmental Design Costs
o Public Facilities and Improvements
o Public Services
o Relocation
o Removal of Architectural Barriers
o Residential Rehabilitation
G. CDBG - STATEMENT OF OBJECTIVES FOR FY 1994-95
The FY 1994-95 Statement of Objectives will be transmitted to
the u.s. Department of Housing and Development (HUD) on August
24, 1994, will identify the projects and activities approved
for implementation during the period of October 2, 1994 to
September 30, 1995.
During FY 1994-95, Community Development will be identifying
new funding sources, trying new initiatives, and encouraging
the leveraging of CDBG dollars with funds from other sources.
H. DESIGNATION AND DELINEATION OF LOW AND MODERATE INCOME AREAS
IN THE CITY OF CLEARWATER FOR FY 1994-95
The areas described below have been identified as low and
moderate income areas exis ting in the City of Clearwater.
Please refer to attached maps for boundaries_
Request for Proposals
- page 7 of 14 -
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I. BENEFICIARIES
The CDBG Program was designed to provide assistance to low and
moderate income persons. To ensure this, The United States
Department of Housing and Urban Development (HUD) has mandated
at least seventy percent (70%) of the total program funds must
benefit low and moderate income persons.
Income Limits
Income limits for all eligible applicants will be based on
Section 8 Income Guidelines established by the United States
Department of Housing and Urban Development. These Income
Guidelines are subject to revision upon written notification
from HUD.
As required by statute, the definition of "lower income
family" is based on 80% of the median household income with
adjustments for smaller and larger families, and the "very
low- income family" income limits are based on 50% of the
median, with adjustments for family size. Section 8 income
limits (as of May 5, 1993) are listed below:
50% of
Median Household
Income
80% of
Median Household
Income
FAMILY SIZE
VERY LOW
LOW
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1 $ 12,200 $ 19,550
2 13,950 22,350
3 15,700 25,150
4 17,450 27,900
5 18,850 30,150
6 20,250 33,400
7 20,250 34,600
8 23,050 36,850
J. LEVERAGING
Bonus points will be awarded in the evaluation process to
those projects which can demonstrate that they have obtained
resources from other public or private funding for their
proposed program. Agencies are encouraged to leverage funds
from other sources in order to obtain CDBG or SSG funding.
Emphasis will be placed on leveraging CDBG funds for housing
and economic development with funds from the private sector.
Request for Proposals
- page 8 of 14 -
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K ~ LI1~KAGES
Bonus points will also be awarded in the evaluation process to
those applicants that can demonstrate a linkage of their
social service activity to an ongoing housing, economic, or
capital development project. No applicant organization will
be penalized if their application does not contain a direct
link of their program service to an existing or proposed
development proj ect. Linkages can be documented through
letters of agreement between a human service organization and
a development organization.
L. IDENTIFIED NEED
Bonus points will also be awarded in the evaluation process to
those applicants that have designed their program activities
to address significant community needs identified in either
the I-COPE study or Con~unity Consensus Survey. No applicant
organization will be penalized if their program service does
not address the significant community needs identified in
either the study or survey.
v. PROJECT APPLICATION - INSTRUCTIONS
Careful1y read these instructions in their entirety before
completing the application fo~.
Separate applications for each activity are requested. SSG
applicants please note, while you may apply for more than one
activity in no event can your agency receive more than $5,000
in total for one fiscal year.
Please submit an original and one copy, hand delivered or
received by mail no later that 5:00 pm on May 27, 1994 to the
City of Clearwater, Community Development Office at City Hall
Annex, lO S. Missouri Avenue, Clearwater, Florida 34616.
A. Applicant Information
The name provided here must be identical to that in the
Articles of Incorporation or in the official document
identifying the applicant as a unit of state or local
government. Address, telephone number, city, state, and
zip code must be provided. A contact person's name,
title, and telephone number also must be furnished.
Request for Proposals
- page 9 of 14 -
;.'::.,' ~ ~. ~,' :.:....,:-:- \-, ',t...,..,.... ..', :... "':;:-A', '.,\"';' ~... ....... ..':' .... ~. ~........::. ,....~..~.....'..,'7.#('..:-/,.., ..... '.", ~,.... .~q'.'";".;, "-~. '" '*, -.' ."'f:..t.\
B. Project or Activity
Please check the appropriate category for which funds are
requested.
c. Project or Activity Eligibility
Each project or activity funded must principally benefit
low and moderate income persons.
D. Project or Activity Description (Indicate project title
and actual location)
a-b Describe as precisely as possible the proj ect or
activity goals, work tasks and other agencies
expected to participate, use measurable data where
possible.
If applicable, list other agencies or
participating in the project or activity.
section to show your linkages to an
development project.
d. If the project or activity involves
construction/renovation of a facility or the
purchase of land, indicate the property owner and
include a copy of the deed with the application.
If you are proposing to rehabilitate or construct a
public facility you must include a detailed
construction estimate and project schedule prepared
by a general contractor or architect or engineer.
If you are proposing to purchase real property you
must include an MAl or SRA certified appraisal
supporting the purchase price and one of the
following: a valid contract of sale, specifying the
purchase price; or a valid option to purchase,
specifying the purchase price. If the property in
question is leased by your organization, provide a
copy of the lease with your application package.
c.
companies
Use this
on-going
e. Project Maintenance If the project requires
publicly supported ongoing operational maintenance
costs. Indicate the public agency that will be
responsible for maintenance and attach verifying
letters.
Request for Proposals
- page 10 of 14 -
In a narrative format, describe how your organization
will carry out the proposed program. Include the
following:
E. Program Implementation
a. Implementacion (Detailed Narrative)
Explain how your organization will implement the
proposal. Include such information as: hiring
staff; surveying the project area; preparing
designs, specifications, and bid documents;
awarding the contract and construction activity,
etc. Designate start and end dates for each
implementation phase.
If your project or accivity primarily provides a
service, explain how you plan to implement that
service and the number of clients expected to be
served each month.
Check the monchs on
Schedule in this
corresponds with the
ending of each step in
the Program Implementation
application packet that
anticipated beginning and
the implementation process.
b. Project Management and Staff
Identify all the job classifications in your
organization and provide information on how this
project will be managed. This information should
include: the specific person responsible for
managing the project and all in-house staff
involved (estimate the staff hours, by job
classification, that will be devoted to this
proj ect) .
If staff services are to be contracted out,
describe the contractor selection process and
whether the contract will be on a "flat fee" or
"hourly" basis.
Request for Proposals
- page 11 of 14 -
.~. ~ '~"t<\;!~ : . :' ".... '"': ."""} '~~. ":', '\,'.". d .:.f~ , ,. ...,..':-._
c. Facility, Equipment, Supplies
In this section, include the following information:
1) What facility will be specifically devoted to
this project?
2) What major equipment will be needed and why?
3) What unique supplies will be needed and why?
F. Budget
The budget part of the application contains two
components: the Project Budget and the Organizational
Budget. The Project Budget should identify all sources
of funding and expenses for your proposed project. The
Organizational Budget should identify all funding sources
and expenditures for your agency. You must use the line
items as your expense categories for your Project Budget
and Organizational Budget.
If Community Development funds are being requested,
please identify the other funding sources, which
activities that other funding sources will fund, and when
the other funding sources will be used.
G. Commitment to Expanding Housing Stock
Indicate what steps your organization has taken steps to
meet the City's housing needs.
H. Project Consistency with Local Plans
Include letters of support from local organizations, such
as homeowner's associations and/or neighborhood
associations, that may be affected by this project.
I. City Wide Programs
The activity or project serves low and moderate income
persons throughout the City of Clearwater. Provide
explanation as requested.
Request for Proposals
- page 12 of 14 -
, ". _'. ~. '" ~. " , "I '. ...':,... ~' '".. t. ,'f.... . ..~.'... ;., ~.~. \ u.,
VI. Attachments for Community Groups
City of Clearwater Community Development staff has established
requirements for community groups to participate in the CDBG
Program. In addition to completing the Project Application
Form, the following information needs to be attached for all
Community Groups (Section A)
A. All Community Groups
a. Charter - A copy of the charter as submitted and on file
with the Secretary of the State of Florida, certifying
the organization as a non-profit organization or
corporation; if unavailable, provide explanation an/or
indicate efforts to secure them.
b. By-Laws - The by-laws of the corrununity group and its
activities insure compliance with the group's adopted
rules. The by-laws along with the minutes of the
meeting(s) reflecting their adoption and any subsequent
amendments, must be on file with the division. The
aforementioned documents will establish a group as a
legal entity under the laws of the State of Florida.
c. Organizational Structure - Submit a copy of a recent
organizational chart including the following:
1. List all the members of your Board of
Directors/Advisory Council. Please include their
names, Board titles, and home addresses.
2. Management/Supervisory staff that will be involved
in the program implementation. Please include the
number, position titles, and job descriptions of
the management staff.
3. Other personnel that will be involved in the
program implementation. Please include the number,
position titles, and job descriptions of the other
personnel that will participate in the program
implementation.
4. Volunteers that will be involved in program
implementation. Please include the number
volunteers and a description of the roles they will
perform.
Request for Proposals
- page 13 of 14 -
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~
"I.
~
d.
Program Narrative - Submit a program narrative including
the following:
1. Problem Statement: describe the problem that you
wish to address.
2. Methodology: what are you proposing to do that will
affect this problem.
3. Program Objectives: what do you hope to accomplish
in specific measurable terms.
4. Measurable Outcomes: how will the problem be
affected if you are successful in your methodology
and objectives.
5. If this program is already in existence, please
provide a historical summary of your program's
accomplishments.
.6. Current activities: including number of clients
served, geographical boundaries, type(s) of
services provided, eligibility criteria, and
operating hours, if applicable.
7. Proposed activities: including number of clients
served, geographical boundaries, type(s) of
services provided, eligibility criteria, service
fees, and operating hours.
8.
Audit report of prior fiscal year expenditures
and/or financial statement of agency.
o.
Request for Proposals
- page 14 of 14 -
f.
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,
it
AND
CITY OF CLEARWATER
COMMUNITY DEVELOPMENT BLOCK GRANT
SOCIAL SERVICES GRANT
PROJECT APPLICATION FORM
Phone: (813) 462-6882
for assistance
Due 5:00 p.m.
May 27, 1994
A. APPLICATION INFORMATION
Applicant:
(Sponsor/Developer)
";' ."
Organization Name:
Address:
City; State; Zip
Telephone Number:
Contact Person:
Title:
Telephone Number:
Period for which funds
are being requested:
Board of Directors
Chairperson
Signature
Date
Application page 1 of 8
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B. ACTIViTY (Check One)
CDBG Applications
Social Services Grant
Applications
In-Fill Housing
Adult Crime
Housing Rehabilitation
Child Abuse
Code Enforcement
Elderly
Public Facilities
Hunger
Public Services
Juvenile Crime
Other
(describe below)
Physical Illness
Parenting
Adolescents
Substance Abuse
Unsupervised
Children
Other
(describe below)
Application page 2 of 8
.. ..., , ". " ~ ....,. ' , . ',. \ ." '.
C. CDBG PROJECT OR ACTIVITY ELIGIBILITY - (To be verified by
Community Development Staff)
a. Will project serve at least 70% of low
and moderate income persons?
b. Is project located in an area which has
70% low and moderate income persons?
c. Will project cure slum and blighted
conditions in the targeted area?
d. Define area served (please include a map
in your proposal that outlines the
project location)
Number of progr@ffi beneficiaries:
Special population beneficiaries:
f. Type of benefit to the community,
Application page 3 of 8
Yes No
..
D. PROJECT OR ACTIVITY DESCRIPTION
Project Title:
Project Location:
a. Goals:
b. Objectives:
c. If applicable, list other participating agencies. CDBG
applicants use this section to identify your linkage with
an on-going development activity. (attach letters of
support)
d. If this proj ect involves construction/renovation of a
facility or the purchase of land, indicate the property
owner and include a copy of the deed to the property. If
you are proposing to rehabilitate or construct a public
facility you must include a detailed construction
estimate and project scheduled prepared by a general
contractor or architect or engineer. If you are
proposing to purchase real property you must include an
MAI or BRA certified appraisal supporting the purchase
price and one of the following: a valid contract of sale,
specifying the purchase price; or a valid option to
purchase, specifying the purchase price. In addition, if
the property involved in your proposal is leased, include
a copy of the lease agreement in the proposal application
package.
e. Project Maintenance:
Indicate where applicable agency responsible for
maintenance of proj ect after completion. (Attach letters
of verification) .
Application page 4 of 8
1
G. COMMITMENT TO EXPANDING HOUSING STOCK (CDBG Applicants ONLY)
Applicants must document efforts to expand the supply of housing to
low and moderate income persons. (Attach additional sheets, if
necessary) .
Application page 7 of 8
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Provide letter (s) of support of the proposed project. If"
project is in one of the designated low and moderate income,
areas listed in the Request for Proposals, please provide
"'letters of support from the Home Owner's Association or the
Civic Association representing that area.
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CONSISTENCY WITH LOCAL DEVELOPMENT PLANS
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Letter(s) attached:
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CITY OF CLEARWATER
SOCIAL SERVICES GRANT
AND
COMMUNITY DEVELOPMENT BLOCK GRANT
SUBRECIPIENT RANKING SYSTEM
Applicant Name:
Address:
Proposed use of
Funds
Amount Requested
$
==================================================================
I. MANDATORY EVALUATION FACTORS (CDBG ONLY)
A. Does the proj ect meet the basic CDBG eligibility for the
National Objectives? If yes, identify National Objective.
(Low Moderate Income Benefit, Aid in the Prevention and
Elimination of Slum and Blight or Urgent Need)
[ ] YES - Proposal continues through processing.
[ ] NO
If NO, do not continue the evaluation,
automatically denied.
funding is
B. Are the goals the agency wishes to accomplish with the CDBG
funds consistent with the City's Affordable Housing Strategy
or Comprehensive Plan?
[ ] YES - Proposal continues through processing.
[ ] NO
If NO, do not continue the evaluation,
automatically denied.
funding is
C. Is the request for funding considered necessary and
appropriate?
[ ] YES - Proposal continues through processing.
[ ] NO
If NO, do not continue the evaluation,
automatically denied.
funding is
Subrecipient Ranking System - page 1 of 6 -
,1 , v'" , , ' ,'.... -. " ';~ '.- \. . I' . \ ,... _' ',' , '. _.' ....: ,,~ ;., ;:~ ",: " ,;
D. What is the agency's capacity to carry out the functions of
the program? Does the agency have adequate staff to implement
the program within federal mandates?
[ ] YES - Proposal continues through processing.
[ ] NO
If NO, do not continue the evaluation,
automatically denied.
funding is
E. Was the application as submitted complete? Did it provide all
the information asked for in the request for proposals?
[ YES - Proposal continues through processing.
[ NO
F. Is the agency a registered 501 (C) (3) Non-Profit Agency or in
the process of obtaining one within the next 6 months?
[ YES - Proposal continues through processing.
[ NO
G. Has agency received any federal grant awards before and what
was the history behind them? Did they receive any major
monitoring findings that would disqualify this present
application?
[ ] NO - Proposal continues through processing.
[ ] YES
H. Are the services to be provided a duplication of services
provided by another existing agency?
[ NO
[ YES
I. Has the agency had a financial audit with any outstanding
findings that would disqualify their present application?
[ NO
[ YES
J ft Does the agency have a good history of being a service
provider to the community?
[ ] YES
[ ] NO
Subrecipient Ranking System - page 2 of 6 -
II. IMPACT ON LOW INCOME PERSONS - 30 Points
Evaluate only the proportion of low to moderate income
households or individuals of the total households or
individuals to be helped by the proposed program.
0% to 69%
70% to 79%
80% to 89%
90% to 99%
100%
o points
15 points
20 points
25 points
30 points
III. RATING OF AGENCY AS SERVICE PROVIDER - 30 Points
1. Does the information presented demonstrate that there is a
documented need for the program? (2 points)
2. Does the application describe the services and/or resources
presently in place for resolving the problem? (2 points)
3. Is the target population well defined? (2 points)
4. Is the need clearly described and does it explain the
relationship between the service, the population to be served
and the linkage to the projects identified as essential for
community development? (2 points)
5. Is the facility licensed to provide these services? (2 points)
6. Are the services to be provided measurable? (2 points)
7. Are the objectives specific, time-related, realistic and
measurable? (2 points)
8. Is there a direct and feasible relationship between program
services and outcome measures? (2 points)
9. Is professional expertise and experience documented through
certification, educational attainment or past performance? (2
points)
10. Is there a satisfactory record of the agency providing the
proposed type of service? (2 points)
11. Does the agency have the the financial capability and
resources to successfully support the proposed services? (2
points)
Subrecipient Ranking System - page 3 of 6 -
12. Does the agency have the administrative capability to account
for the funds received, administer the proposed program,
maintain the necessary records? (2 points)
13. Are there additional committed resources available for this
program? (2 points)
14. Did the agency provide any data on its plan for self
sufficiency? (2 points)
15. Is the percentage of the total agency's budget for
administration below 20%? (2 points)
BONUS SERVICE QUESTIONS
16. Does the proposed program address a Priority I need area
identified in the I-COPE study? (5 points)
17. Does the proposed program address an item with 51% consensus
as a priority in the community consensus report? (5 points)
IVo LEVERAGE OF OTHER FUNDS - 10 Points BONUS
Evaluate on the basis of committed funds only. Percentages
refer to proportion of CDBGjSSGP funds to the total program
budget.
1% to 20%
21% to 40%
41% to 60%
61% to 80%
81% to 99%
100%
10 points
8 points
6 points
4 points
2 points
o points
v. BUD NATIONAL OBJECTIVES. 25 Points Maximum
1. Does the agency aid in the elimination of slums and blight and
the prevention of blighting influences and the deterioration
of property and neighborhood and community facilities of
importance to the welfare of the community, principally to
persons of low to moderate income? (3 points)
2. Does the agency aid in the elimination of conditions which are
detrimental to health, safety, and public welfare, through
code enforcement, demolition, interim rehabilitation
assistance, and related activities? (3 points)
Subrecipient Ranking System - page 4 of 6 -
, '. '. ," ',: ...:., ,1 ,,~', "" .' .,.'. ... ,'.~'.. '. "... ~\. ,". ' l~'" .... ,~\~. ,J:; -: l'I" '~'-", ',~.'_. .'; .\:~~:
3. Does the agency aid in the conservation and expansion of the
community's housing stock in order to provide a decent home
and a suitable living environment for all persons, but
principally those of low and moderate income? (3 points)
4. Does the agency aid in the expansion and improvement of
quantity and quality of community services; principally
persons of low and moderate income, which are essential for
sound community development of viable urban communities? (3
points)
5. Does the agency provide for a more rational utilization of
land and other natural resources and the better arrangement of
residential, commercial, industrial, recreational and their
needed activity centers? (3 points)
6. Does the agency aid in the reduction of the isolation of
income groups within communities and geographical areas and
the promotion of an increase in the diversity and vitality of
neighborhoods through the spatial deconcentration of housing
opportunities for persons of lower income and the
revitalization of deteriorating or deteriorated neighborhoods?
(3 points)
7. Does the agency aid in the restoration and preservation of
properties of special historic, architectural or aesthetic
value? (1 point)
8 . Does the agency aid in the alleviation of physical and
economic distress through the stimulation of investment and
community revitalization in areas with population out-
migration or a stagnating or declining tax base? (3 points)
9. Does the agency aid in the conservation of energy resources,
improvement of energy efficiency, and provision of al ternative
and renewable energy sources of supply? (3 points)
VI. FAIR HOUSING: (15 points)
Does the proposed program aid in efforts to affirmatively
further fair housing?
Subrecipient Ranking System - page 5 of 6 -
~"
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I tern #
Clearwater City Commission
Agenda Cover Memorandum
33.
Meeting Date: _____
L/I t?/94
SUBJECT:
Appointment of Vice-Mayor
RECOMMENDATION/MOTION:
Elect a city commissioner to serve as Vice-Mayor
i and that the appropriate officials be authorized to execute same.
BACKGROUND:
In accordance with Article II, section 2.05 of the city Charter, the
commission shall, at their second meeting in April of each year, elect one of
its members as Vice-Mayor.
The Vice-Mayor shall act as Mayor-Commissioner during the absence or
inability of the Mayor-Commissioner to perform the duties of the office of the
Mayor. Commissioner Deegan currently serves in this capacity.
Revi ewed by:
Lega l
Budget
Purchasing
Risk Mgmt.
CIS
ACH
Other
N/A
N/A
N/A
N/A
~
a.
N/A
Originating Dept:
City Clerk
Costs:
$ MIA
Total
COMaission Action:
o Approved
o Approved w/conditions
o Oeni ed
o Continued to:
User Dept:
$ N/A
Current Fiscal Yr.
. r,<.f:,).
'.
Advertised:
Date:
Paper:
~ No t R('qu i r('d
Affcct~ Parties
o Not i f i cd
~ Not Required
Fl.Ilding Source:
o Capital Inp.
o Operat i n9
o Other
Attactu.cnts:
Sloni t led by:
CI~f:t
~ None
Appropriation Code:
. I" .~'lt ','" ,,~'~'..... ': _:,\. '1 '"i. ..' ,'\;:.,::'. 1>. ""'~" ~I' " "t " '<4I::',o,l~.
Item #
Clearwater City Commission
Agenda Cover Memorandum
Meeting Date:
3Ll
Lf~'J /1 Lf_
SUBJECT:
Commission Representation on Regional and Miscellaneous Boards
RECOMMENDATION/MOTION:
Appoint Commission members to represent them on regional and miscellaneous
boards.
[J and that the appropriate officials be authorized to execute same.
BACKGROlmD:
The City commission is requested to appoint representatives to various boards
that deal with issues affecting the city. The current appointees are:
Board (Date/Time of Meeting)
Deleqate
Tampa Bay Regional Planning council (TBRPC)
(2nd Mon. - 9:30 a.m.)
Fitzgerald
Florida League of Cities Board of Directors
(as scheduled)
Garvey
st. Petersburg/Clearwater Economic Development Council Deegan
(2nd Wed. - Noon) (f/k/a PCIC) (term expires 4/16/94)
Performing Arts Center & Theater B.O.D. (PACT)
Berfield
Emergency Medical Services Advisory Council (EMS) Garvey
(EMS Charter requires Mayor to serve as representative)
Mayor's Council of Pinellas County
(1st Wed.- Noon)
Garvey
Fitzgerald - alternate
continued Next Page
r Rev I CWL'd by:
Legal
Budget
Purchas i ng
Risk Mgmt.
CIS
ACM
Other
N/A
N/A
N/A
N/A
~fl-
N/A
Originating Ocpt: ~
City Clerk ~
Costs: $ MIA
Total
commission Action:
o Approved
o Approved w/conditions
o Deni cd
o Continued to:
User Ocpt:
$ N/A
Current Fiscal Yr.
Advertised:
Date:
Paper:
R Not Requi red
Affected Porties
o Notified
R Not Rcqu; red
FUlding Source:
o Capi tal Jill'-
o Operating
o Other
"ttac~ts:
StbIitted by:
-~
CitK:n1:
R None
Appropr i at j on Code:
'f. ""'l .' .~~',... ',' ,-' .'. l, .' ," 1, ~I' '., ',~ " ,,"-,., :,;..~ ," ~, J \
.j
- 2 -
34
Suncoast League of Municipalities B.O.D.
(3rd Sat. - 10:00 a.n.)
Fitzgerald
Downtown Development Board ex-officio members (2)
(4th Tues. - 5:30 p.n.)
Chi Chi Rodriquez Youth Foundation Trustees (1)
(annual meeting when called)
Garvey
Deegan
Deegan
Jolley Trolley Transportation of Clearwater, Inc. B.O.D. Berfield
(Mondays - 5:30 p.m.)
Note: The following boards have the Commissioners listed serving until the
expiration date noted.
Pinellas Planning Council (PPC) Berfield
(3rd Wed. - 9:30 a.m.) (term expires 12/31/94)
pinellas Sports Authority (PSA) Deegan
(4th Wed. - 10:00 a.m.) (term expires 7/1/95)
Pinellas Suncoast Transit Authority (PSTA) Thomas
(4th Wed. - 9:00 a.m.) (term expires 9/30/96)
Metropolitan Planning organization (MPO) Thomas
(2nd Wed. - 1:00 p.m.) (term expires 9/97)
~~.,......4.:.~ ,":tI7~: ....loq'~...'~',,'.... .~.".~........~.~.,\... "..~ ;, ,.I,f'~'4"...."""",'1 I'l!"~:~"-.;' :"', .... :'...... '.' .'..,'.,....~ ;::-:'~.:~'''.''.'','
Item #
Lf!t !?/9L(
SUBJECT: Lease of City-owned property located at 701 North Missouri Avenue.
CLEARWATER CITY COMMISSION
Agenda Cover Memorandum
j'
2>5 C\ '
Meeting Date
RECOMMENDATION/MOTION: Approve a three year lease agreement with Head start Child
Development and Family Services, Inc. of City-owned property, commonly known as
70~ North Missouri Avenue, in Blocks Band C of NEW COUNTRY CLUB ADDITION, as
more particularly described therein, for the sum of One Dollar ($1.00) and other
good and valuable considerations as contained therein,
DO and that the appropriate officials be authorized to execute same.
BACKGROUND: Head start Child Development and Family Services, Inc.
subject property from the City since 1971, operating a pre-school
three and four year old children of low income families
comprehensive child and family development services.
has leased the
nursery for 40
and providing
In 1993 City staff determined there were a number of deferred health, safety and
maintenance issues at the property. Copies of memos detailing the reported
problems 'Were sent to John Lo'Wery , Administrative Officer at Head start, on
2/17/94. Mr. Lowery hired contractors to remedy the problems (Exhibit "A").
At this time, the City is processing an Application for Zoning Atlas Amendment
(z 93-53 and LUP 93-39) to rezone the property from Open Space/Recreation to
Public/Semi Public, and to amend the Land Use from Recreation/open Space to
Institutional. The application is currently under review by the Pinellas
Planning Council (PPC). It is anticipated the application will receive a
positive recommendation and receive final approval by the Department of community
Affairs (DCA) later this summer.
Approval of the rezoning application will allow Head start officials to proceed
with a planned addition to the facility. According to Head Start officials,
there is a waiting list of children from low income families seeking to enter the
Head start program at this location. Head Start plans to add an 864 square foot
modular classroom building to the present facility at an estimated cost of about
$23,000. (This addition would not be permitted under the present zoning/land use,
but is permittable under the Public/Semi Public code.) The new addition would
allow the program to increase its preschool nursery capacity from 40 to 60
participants. According to lease terms, the improvements would inure to the city
upon termination or expiration of the lease.
(continued)
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(Current FY)
Approved
Revi cwcd by:
Originating D~t_
Costs: N/ A
commission Action
Purchasing
User Dept_
Funding Source:
Approved
w/conditions _____
Budget
Capt. Imp.
Denied
Risk Mgmt.
Advertised:
Operating
Cont1d to
DIS
Date:
Other
ACM NI A
Paper:
Appropriation Code(s)
N/A
Attachments:
Proposed lease Agreement
Locator Map
Repai rs letter (Exh ibi t IIAII)
Other N/A
Not required
x
Subm i ttcd by:
crJ1,fI!/
Affected parties
notified
Not required
x
The Office of the Pinellas County Property Appraiser is presently reviewing all
government leaseholds. In a letter to the City regarding the Head start lease,
Jim Smith, Property Appraiser, indicated that a Head start Application for Ad
Valorem Exemption would likely be approved with a finding that the program serves
a public purpose and meets the exemption criteria defined in Chapter 196.012(6),
Florida Statutes. If any real property taxes are assessed, Article VI of the
lease requires they be paid by the Lessee.
The three year lease complies with Section 2.01(d) (4) of the city Charter and
does not require the property be declared as surplus and not needed for public
use.
!:
Agenda Memo Page 2 (continued)
Subject: Head start lease
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LEASE AGREEMENT
THIS LEASE AGREEMENT is made and entered into this 7th day of
April , 1994, by and between the CITY OF CLEARWATER, a Florida
Munic~pality, herein called the "Lessor", and HEAD START CHILD DEVELOPMENT &
FAMILY SERVICES, INC. a community action program under the Department of
health, Education and Welfare and the pinellas opportunity Council, Inc.,
herein called the "Lessee".
This agreement represents the whole and entire agreement bet~een Lessor and
Lessee and the following articles and sections are herein incorporated:
. I
Article I.
Article II.
Article III.
Article IV.
section
section
section
section
section
Article V.
Article VI.
_ Article VII.
section
section
section
section
Article VIII.
section
section
section
Article IX.
Article X.
Article XI.
Section
section
section
section
Article XII.
Article XIII.
Article XIV.
section
section
section
section
section
ARTICLES
TITLE
TERM
LEASEHOLD
RIGHTS AND RESPONSIBILITIES
1. Use of Premises
2. Maintenance of Premises
3. Repair and Improvements
4. utilities
5. Quiet Enjoyment
LEASE RENTAL FEES AND PAYMENTS
TAXES
INSURANCE
1. Minimum Scope of Insurance
2. Minimum Limits of Insurance
3. Additional Named Insured
4. Verification of Coverage
CASUALTY DAMAGE TO PREMISES
1. Reparable Damage
2. Catastrophic Damage
3. Waiver of Recovery Rights
LIABILITY AND INDEMNIFICATION
AMERICANS WITH DISABILITIES ACT
NON-DISCRIMINATION
1. No Exclusion From Use
2. No Exclusion From Hire
3. Observation of Various Laws
4. Breach of Nondiscrimination Covenants
DISCLAIMER OF WARRANTIES
ASSIGNMENT OF LEASE
DEFAULT AND TERMINATION
1. Termination by Lessee
2. Termination by Lessor
3. Exercise
4. Removal of Property
5. Causes of Breach and Waiver
1
Article XV..
section
section
Section
Article XVI..
Artiole XVII.
ENVIRONMENTAL MATTERS
1. No Warranties By Lessor
2. Lessor Held Harmless
3. Radon Gas Advisory
NOTICE
EFFECTI:VE bATE
WIT N E SSE T H :
WHEREAS, the Lessor has ownership of and control over the use of the
City-owned structu~e5 and premises now known as 70~ North Missouri Avenue,
Clearwater, Florida 34 6l5;' and
WHEREAS, Lessee desires to use such premises for public purposes; and
WHEaEAS, Lessor desires to lease out such premises;
NOW, THEREFORE I in consideration of the Premises and the mutual
covenants contained. in this Agreement, the Lessor and Lessee hereby
agree as follows:
ARTICLE I. ~I~LE
The title of this lease is the Head start lease.
ARTICLE II. TERM
The term of this lease shall be for a period of Three (3) years
commencing on the 7th day of April. w' 1994 (the Commencement
Date) and continuing through the 6th day of April , 1997 (the
Termination Date) unless earlier terminated under the terms of this
agreement.
ARTICLE III. LEASEHOLD
The Lessor leases to the Lessee the following desoribed property,
including all improvements thereon, located in Pinellas County, Florida,
to wit: .
Lot 12, BloCk a, NEW COUNTRY CLUB ~DDITION, aocording to
the map or plat thereof as recorded in Plat Book 29, Page
64 of the PUblic Records of Pinellas County, .Florida, and
that portion of the unplatted Blook 0, West of tho 1/2
Section Line, less ~he South 205 feet thereof in said NEW
COUNTRY CLUB ~DDITION, according to the map or plat thereof
as reoorded in Plat Book 20, page 64 of the public Records
of pinella~ county, Florida.
Containing 42,615 Square F~ct (0.978 Ac.), more or less,
being improved with a 2,424 Square Foot frame 9t~ueture.
2
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. .
ARTICLE IV. RIGHTS AND RESPONSIBILITIES
section 1. Use of Premises.
a. Lessee shall use the demised premises for two purposes and those
only. A necessary portion thereof, together with adjacent ground included in
the description given above, is to be used as the site for a Preschool
Nursery to be conducted, operated and supervised by Lessee under terms and
conditions to be established by it. In addition to the use above described,
Lessee agrees that it will maintain on the remaining portion of said
premises a suitable amount of childrens playground equipment in proper order
and good repair and that said playground shall be made available without
charge; providing only that Lessee may make reasonable rules and regulations
concerning the persons who may use it and the times and manner in which it
shall be used.
b. Lessee covenants and agrees to make no unlawful, improper or
offensive use of the leased premises. At the termination of this lease,
Lessee agrees to return the premises to the Lessor in as good condition as at
the effective date of this agreement, subject only to normal wear and tear.
section 2. Maintenance of Premises. The Lessee shall properly maintain
the leasehold in a clean and orderly condition.
section 3. Repairs and Improvements.
a. Lessee may make whatever repairs, alterations and improvements to the
premises it deems necessary, providing that the Lessor first agrees in
writing to any such actions to repair, alter or improve the premises. If the
property's physical condition falls into a state of disrepair in the opinion
of the City Building Official, the Lessor may terminate this Agreement upon
fifteen (15) days written notice.
b. Repairs, alterations or improvements attached to the premises shall
become the property of Lessor upon the termination or expiration of this
lease or any extension hereof unless otherwise indicated by Lessor.
c. In no event shall Lessor or any of Lessor's property be liable for or
chargeable with any expense or lien for work, labor or materials used in the
premises, or any improvements, repairs, or alterations thereof.
section 4. utilities. Lessee shall pay all bills for electrical and
utility services before such bills become delinquent.
section 5. Quiet En;oyment. Upon payment the rents herein required, and
upon observing and performing the covenants, terms and conditions required by
the lease, the Lessee shall peaceably and quietly hold and enjoy the leased
premises for the term of the lease without hinderance or interruption by the
Lessor.
3
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ARTICLE V. LEASE RENTAL FEES AND PAYMENTS
For the sum of One Dollar ($1.00), ~hich the receipt and sufficiency of
is hereby acknowledged, and in consideration of the promises and covenants
set forth herein, Lessor hereby grants to Lessee and Lessee accepts from
Lessor, this exclusive lease, right and privilege to use the property
described herein.
ARTICLE VI. TAXES
Lessee agrees to pay any real property taxes that may be assessed and
levied on the property or on the leasehold created by this document. Any
taxes due for a portion of any year shall be prorated between the parties.
ARTICLE VII. INSURANCE
Lessee shall procure and maintain during the term of this Agreement
insurance against claims for injuries to persons or damage to property which
may arise from or in connection with this lease.
section 1. Minimum Scope of Insurance. A Comprehensive General
Liability policy and Fire Insurance policy covering the leased premises and
Lessee activities occurring thereon shall be obtained and maintained in force
by the Lessee.
section 2. Minimum Limits of Insurance. comprehensive General Liability
Insurance procured in accordance with this article shall have minimum
coverage limits of $300,000 Bodily Injury and $100,000 with respect to
property damage arising out of anyone (1) occurrence. Further, Lessee shall,
from and after the Commencement Date, keep insured the building(s) upon the
premises against loss or damage by fire and windstorm and other covered
casualties with what is generally termed in the insurance trade as "extended
coverage.'" Said insurance shall be maintained in an amount equal to the full
insurable value of the building(s). All such policies shall be carried in
companies licensed to do business in the state of Florida.
section 3~ Additional Named Insured. Each insurance policy issued as a
requirement of this agreement shall name the city of Clearwater, Lessor, as
additional named insured. The coverage shall contain no special limitations
on the scope of the protection afforded to the Lessor, its officers,
employees or volunteers.
section 4. Verification of Coveraqe. Lessee shall furnish the Lessor
with certificates of Insurance ~i th all endorsements affecting coverage
required by this article. These forms shall be received and approved by the
Lessor's Risk Manager before execution of this Lease agreement by authorized
City officials.
4
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ARTICLE VIII. CASUALTY DAMAGE TO PREMISES
section 1. Reparable Damage. Any time the building or premises is
damaged or destroyed to the extent that the Lessee cannot therefore conduct
its activities and the Lessor determines that the demised premises can be
restored by making appropriate repairs, Lessee shall effect such repairs
expeditiously and to the satisfaction of the City's Building Official.
section 2. catastrophic Damaqe. In the event of total destruction of or
catastrophic damage to the demised premises, the Lessee or Lessor may
terminate this lease as of the date of such damage or upon thirty (30) days
written notice to the other party to this lease.
section 3. Waiver of Recoverv Rights. Both parties waive any and all
rights of recovery against the other party for any direct or indirect loss
occurring to the demised premises in the event of damage categorized in
sections ~ and 2 above which is covered by insurance.
ARTICLE IX. LIABILITY AND INDEMNIFICATION
Lessee agrees to assume all risks of the Premises and all liability
therefore, and shall defend, indemnify, and hold harmless the Lessor, its
officers, agents, and employees from and against any and all loss, liability
and damages of whatever nature, to persons and property, including, without
limiting the generality of the foregoing, death of any person and loss of the
use of any property except arising from the negligence or willful misconduct
of Lessor or Lessor's agents or employees. This includes, but is not limited
to, matters arising out of or claimed to have been caused by or in any manner
related to the Premises or Lessee's activities or those of any approved or
unapproved invitee, contractor, subcontractor, or other person approved,
authorized, or permitted by Lessee in or about the Premises whether or not
based on n~gligen~e.
ARTICLE X. AMERICANS WITH DISABILITIES ACT
Lessee hereby affirms its intention to take any and all such actions that
are reasonable and prudent to comply with the Americans with Disabilities Act
of 1990 (knOvlt\ as the "ADA"). These would include modifications to the
structure, revisions in operations and supporting communications capabilities
and procedures and changes in functional location and layout.
ARTICLE XI. NON-DISCRIMINATION
Notwithstanding any other provision of this lease agreement, during the
performance of this agreement, Lessee for itself, personal representatives,
successors in interest and assigns, as part of the consideration for this
agreement, does covenant and agree that:
5
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section 1. No Exclusion From Use. No person shall be e~cluded from
participation in, denied the benefits of, or otherwise be sUbjec.ted to
discrimination in the use of the premises on the grounds of race, color,
religion, sex, handicap, age, or national origin.
section 2. No Exclusion From Hire. In the construction of any
improvements on, over, or under the premises, and the furnishing of services
therein or thereon, no person shall be excluded from participation in, denied
the benefits of, or otherwise be subjected to discrimination on the grounds
of, or otherwise be subjected to discrimination on the grounds of race,
color, religion, sex or national origin.
section 3. Observance of Various Laws. The Lessee shall observe the
following laws: section I of the 14th Amendment, The Equal Pay Act, The
civil Rights Acts of 1866 and 1870, the Vietnam Era Veterans Readjustment
Act, the standards of Merit System Personnel Administration, Executive Order
12246 as amended, Revised Order 4, the Age Discrimination Act of 1967, the
Rehabilitation Act of 1975, Executive Order 11914 and the Americans with
Disabilities Act of 1990.
section 4. Breach of Nondiscrimination Covenants. In the event of
breach of any of the above nondiscrimination covenants, which breach has been
finally adjudicated by an appropriate agency or court of law, the Lessor
shall have the right to terminate this lease and to re-enter and repossess
the premises and hold the same as if said agreement had never been made or
issued. This provision does not become effective until the procedures of 49
Code of Federal Regulations ("CFR") Part 21 have been followed and completed,
including expiration of appeal rights.
ARTICLE XII. DISCLAIMER OF WARRANTIES
This Agreement constitute~ the entire Agreement of the parties on the
subject hereof and may not be changed, modified or discharged except by
written Amendment duly executed by bot.h parties. Lessee agrees that no
representations or warranties shall be binding upon the Lessor unless
expressed in wr.iting herein or in a duly executed Amendment hereof. Further,
Lessor does not warrant and hereby disclaims any and all liability and
responsibility for or on account of the condition of the Premises, or any
portions thereof, or for or on account of anything affecting such conditions.
ARTICLE XIII. ASSIGNMENT OF LEASE
This Lease, or any part thereof or interest therein, may not be assigned,
transferred or subleased by Lessee \vithout the consent of the Lessor, which
consent shall not unreasonably be vlithheld. It is understood and agreed that
the Lessor may, at any time, with notice, assign or delegate any or all of
its rights hereunder.
6
ARTICLE XIV. DEFAULT AND TERMINATION
section 1. Termination by Lessee. This Agreement shall be subject to
termination by Lessee in the event of anyone or more of the following
events:
a. Lessor determines at a duly constituted City commission meeting that
the building or property (said premises) is needed for other municipal
services and serves Lessee with sixty (60) days notice of such intended use.
b. Lessor determines that the premises are so extensively damaged by
some casualty that it is impractical or inequitable to repair such leased
premises.
c. Material default by the Lessor in the performance of any of the
terms, covenants or conditions of this agreement, and in the failure of the
Lessor to remedy, or undertake to remedy, to Lessee's satisfaction, such
default for a period of thirty (30) days after receipt of notice from Lessee
to remedy the same.
section 2. Termination by Lessor. This Agreement shall be subject to
termination by the Lessor in the event of anyone or more of the following
events:
a. The material default by Lessee in the performance of any of the
terms, covenants or conditions of this Lease Agreement, and in the failure of
the Lessee to remedy, or undertake to remedy, to Lessor's satisfaction such
default for a period of thirty (30) days after receipt of notice from Lessor
to remedy same.
b. The Lessor determines that a municipal need exists consistent with
the city's charter.
c. Lessee's vacating or abandoning the premises.
section 3. Exercise. Exercise of the rights of termination set forth in
sections 1 and 2 above shall be by notice to the other party. Forbearance of
timely notice shall not be deemed a waiver of any breach.
section 4. Removal of Property. Upon termination of this agreement for
any reason, Lessee, at its sole expense, shall remove from the Premises all
signs, trade fixtures, furnishings, personal property, equipment and
materials which Lessee was permitted to install or maintain under the rights
granted herein. Lessor may effect such removal at Lessee's expense should
Lessee fail to remove said installed property within thirty (30) days notice.
Lessee agrees to pay Lessor promptly in the event of such circumstance upon
presentation of a proper invoice.
section 5. Causes of Breach and Waiver.
a. Neither party shall be held to be in breach of this Agreement because
of any failure to perform any of its obligations hereunder if said failure is
due to any cause for which it is not responsible and over which it has no
control; provided, however, that the foregoing provision shall not apply to
a failure of Lessee to provide the amounts of insurance contained in Article
VIr of this Agreement.
7
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b. The waiver of any breach, violation or default in or with respect to
the performance or observance of the covenants and conditions contained
herein shall not be taken to constitute a waiver of any subsequent breach,
violation or default in or with respect to the same or any other covenant or
condition hereof.
ARTICLE XV. ENVIRONMENTAL MATTERS
section 1. No Warranties By Lessor. Lessor has made no investigation of
environmental matters with respect to the Subject Property and makes no
representations or warranties to buyer as to environmental matters with
reference to the Subject Property.
section 2. Lessor Held Harmless. Lessee agrees to indemnify, defend and
hold, Lessor, its officers, employees and agents harmless from any claims,
judgements, damages, fines, penalties, costs, liabilities (including sums
paid in settlement of claims) or loss, including attorneys' fees,
consultants' fees, and experts' fees which arise during or after the term or
any renewal term in connection with the presence or suspected presence of
toxic or hazardous substances on or within the property improvements, the
soil, groundwater, or soil vapor on or under the Premises, unless such toxic
or hazardous substances are present solely as a result of the negligence or
willful misconduct of Lessor, its officials, employees or agents. without
limiting the generality of the foregoing, this indemniLlcation shall also
specifically cover costs in connection with:
a. toxic or hazardous substances present or suspected to be present on or
within the property improvements, the soil, groundwater or soil vapor on or
under the Premises before the date hereof; or
b. toxic or hazardous substances that migrate, flow, percolate, diffuse
or in any way move into, onto or under the Premises after the date hereof; or
c. toxic or hazardous substances present within, on or under the Premises
as a result of any discharge, dumping, spilling (accidental or otherwise)
onto the Premises during or after the term or any renewal term by any person
or entity.
section 3. Radon Gas Advisory. As required by section 404.056(8),
Florida statutes, the Lessee shall take note of the following:
RADON GAS: Radon is a naturally occurring radioactive gas that,
when it has accumulated in a building in sufficient quantities,
may present health risks to persons who are exposed to it over
time. Levels of radon that exceed federal and state guidelines
have been found in buildings in Florida. Additional information
regarding radon and radon testing may be obtained from your county
pUblic health unit.
8
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ARTICLE XVI. NOTICE
Any notice given by one party to the other in connection with the Lease
shall be sent by certified mail, return receipt requested, with postage and
fees prepaid:
1. If to the Lessor, addressed to: City Manager
City of Clearwater
P. o. Box 4748
Clearwater, Florida 34618-4748
2. If to the Lessee, addressed to: Head start Child Development &
and Family Services, Inc.
12351 134th Avenue North
.Largo, Florida 34644-1811
ARTICLE XVII. EFFECTIVE DATE
The effective date of this lease shall be the 7th day of April
1994.
,
IN WITNESS WHEREOF, the parties hereto have set their hands and seals
this lrd day of March , 1994.
Countersigned:
CITY OF CLEARWATER, FLORIDA
By: .
. Elizabeth M. Deptula
Interim city Manager
Rita Garvey, Mayor-commissione~
Approved as to form and correctness:
Attest:
M. A. Galbraith, Jr., City Attorney
Cynthia E. Goudeau, city Clerk
WITNESSES as to Lessee
HEAD START CHILD DEVELOPMENT
& FAMILY SERVICES, INC.
Y~de~){
QMk-d~
By:
~~ I #~ !iJ-
!t ~tuAf) . flttll .
i411am S. Finiriore, .
Executive Director
headstar.ewb
9
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EXHiBIT "A"
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Cbild Deve/opme11f & Ftlmil;' Sen.'ices Project
WILLIAM S. FilLMORE, JR" Executive Director
12351 - 134th AVENUE N. . !..ARGO, FLORIDA 34644-1811 . PHONE 584-7115 FAX 584-2791
March 3 t 1994
City of Clearwater
Real Estate Service Manager
P.O. Box 4748
Clearwater t FL 34618-4748
Re: Lease Renewal - 701 North Missouri A.venue, Clearwater FL.
Dear Earl:
Enclosed are the two original copies of the proposed 3 year lease
regarding the subject property. They have been prepared per our
conversation for April 7, 1994 and signed by the Executive
Director of our program. I understand we will receive one
original for our record s once executed by City Officials.
The main tenance t health, and s afet y is sues for the propert y
indeed are i m por tan t and are in the proce S5 of bein g elim inated.
We have hired contractors to alleviate the problem s as noted.
The exterior and electrical deficiencies will be started on March
Bth and completed by March 25th. The plumbing items are being
addres sed by an in house main tenance supervisor and the ADA.
compliance issues are in the process of bein g contracted out
currently and we hope to have them in compliance by April 30,
1994.
We fully expect all deficiencies to be com pleted
1994 and will perform preventive Dlaintenance
structure is safe and healthy for children.
by April 30 t
to insure the
Thank. you for your expeditious handling of the
and wor kin g with us on this m atteT .
lease extension
Sincerely.
n.4rh,-~
'fJ;ohn Lowery
A(iministrative Officer
JLL/tIg
II Communily Actio11 Pro!!,'.llm 1/11(/(/1' Health & Hllmi/n Sel'l'iC:(/J
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MARTIN, FIGURSKI & HARRILL
ATTORNEYS AT LAW
'-~s
4118)q~
b.
DANIEL N. MARTIN, P.A.
GERALDA. FlGURSKI,I).A.
J. BI~N HARRILL, P.A.
8406I'ROFFSSIONA.L CEN1T!.R
surrn n-1
8-106 MASSAClIUSETTSAVENUE
MAILING ADDRESS:
I'OST OFFICE BOX 786
NEWPORT RICHEY, FL
34656-0786
(813) 842-8439
FAX (813) 848-7601
REI'UlILlC lIANK lIU1LDlNG
surrn 202
28059 U$. lIWY 19 N.
CLl~\m'~n:R. FL3.ui21
(813) 796-3259
~i\X(813)7~3S98
April 13, 1994
Kathy S. Rice
Deputy City Manager
City of Clearwater
Post Office Box 4748
Clearwater, Florida 34618-4748
RE: Interim City Attorney
Dear Kathy:
This firm is definitely interested in my representing the City of
Clearwater as Interim City Attorney. We would consider it a
privilege to serve the City in this manner.
It is my understanding that the length of such service would be
sixty to ninety days and the number of hours to be devoted would be
on a limited, part-time basis. Further discussion probably needs
to occur as to definition of the role. Is it limited only to
managing? Would the Interim City Attorney be involved in drafting
ordinances, attending commission meetings and attending court
hearings?
Our hourly rates range from $150.00 to $200.00 an hour. When the
representation involves a specific area of governmental practice,
the rate has been $200.00. However, in -the past the firm has been
willing to reduce its hourly charge when serving in the capacity of
general counsel to a governmental entity in recognition of the
public service attributes of the representation. If selected, we
would extend the same reduction to the City of Clearwater for
worked performed as general counsel.
This firm would enjoy the challenge. All three of the partners are
previous County Attorneys. In the event I might be unavailable for
a question at a critical time, either of my partners would be able
to address the issue. My background includes three years as an
Assistant pinellas County Attorney and over four years as Pasco
County Attorney. Dan Martin was the pinellas County Attorney in
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Kathy S. Rice
Deputy City Manager
April 13, 1994
Page Two
the late 60's. Ben Harrill was the Pasco County Attorney for eight
years.
The staff I headed in Pasco included three attorneys and one
paralegal. Each attorney was assigned several county
departments and was the primary responsible person for each of
those departments with supervision by me. I also served as Interim
County Administrator in Pasco County for five months. This last
role might be the best experience for this position in that my
function was to keep the County on an even keel until a new
administrator was hired.
Respectfully,
Please express my appreciation to the City Conunission for their
consideration.
.~
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~D / ~IGURS
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JOEl. R. TE\\'"
FREDRIC S. ZINOflER
ROBERT L. BARNES. JR.
ALAN S. ZnlMET
T. R. UNICE. In.
ANDREW J. SAI.ZMAN
CI.EAR\\'"ATEIl OFI'IC1~
PRESTIGE PROI'ESSIOSAL PARK
2655 MCCORmCI{ DRlvf.
CLEARWATER. FLORI DA CHG19
UNICE 35' 6.
y 118 J 1 'iEAH\"ATlm OfFICE
TEW, ZINOBER, BARNES, ZIMMEr &
ATTORNEYS AT LAW
(013) 799-2082
HERNANDO OFFICE
(904) 603 - 0597
ROBERT A. SANTA LUCIA
RONAI.D G. WI,NDEI.
STEPHANIE A. VAUGHAS
SUSAN R. KINGON
DANIEL Y. ZOHAR
EVAN N. BI:WI.IN
JU.L FISHER POWERS
LEE W. ATK INSON
HER~ANI>O OI'FlCE
21C,4 MAIlINEH BLVD.. SUIn: C
SPRINGHILL, fLORIDA fj.1-609
FAX
(013) 726-0058
(OIG) 799-6794
PLEASE Ih:pl.Y To:
P. O. flox G124-
CI.EARWATER. FLOBlDA ::101-618- 51:24
01' COUNSEL
CRAtO TURTZO
April 13, 1994
Via Hand Delivery
Ms. Kathy Rice
Deputy City Manager
City of Clearwater
P.O. Box 4748
Clearwater, Florida 34618-4748
Dear Ms. Rice:
In accordance with our recent telephone conversation, I am writing this letter to indicate
my interest in the position of Interim City Attorney. You indicated that the City Commission is
looking for an attorney to act as Interim City Attorney and manage the City Attorney's office on
a part-time basis until a full-time City Attorney is hired. Our firm has a broad base of experience
advising local governmental agencies. We believe that this experience and the qualifications of
the individual attorneys in this firm uniquely qualify us to act as Interim City Attorney for the
City of Clearwater.
Our firm currently represents five local governmental agencies. These agencies are: the
Town of Belleair, the City of Indian Rocks Beach, the Town of Kenneth City, the City of Safety
Harbor, and the Pinellas Suncoast Transit Authority. Additionally, our firm represents Citrus
County, the Cities of Largo, Zephyrhills, and Dunedin, the Southwest Florida Intergovernmental
Risk Management & Association (SFIRMA), and the Florida Community College Risk
Management Consortium, among others, in litigation matters.
I would be the lead attorney acting as Interim City Attorney. Since entering private
practice in November, 1987, I have limited my practice to local governmental law and litigation.
I was the City Attorney for the City of Tarpon Springs for four years and have served as General
Counsel for the Pinellas Suncoast Transit Authority for more than five years. Also, I am
currently City Attorney for the City of Safety Harbor, a position I have held since 1990. A major
portion of my practice also includes handling litigation on behalf of sllch governmental entities
as Citrus County, the City of Largo, the City of Dunedin, SFIRMA, and Florida Community
College Risk tvtanagement Consortium. Additionally, as you know, I have represented the City
of Clearwater, along with Larry Velvel, in a lawsuit brought by the Church of Scientology against
Ms. Kathy Rice
April 13, 1994
Page 2
35 b.
the City since 1984. I also am representing the City in a lawsuit that the City has filed against
the Church of Scientology concerning the disclosure of publ ic records.
Prior to entering private practice, I worked as an attorney for the United States Department
of Labor in Washington, D.C. for three and a half years. I then was employed as an Assistant
City Attorney by the City of Clearwater for three and a half years. In this capacity, I defended
Clearwater in personal injury and civil rights lawsuits, as well as other litigation. I was also
assigned to advise various appointed boards and provide legal opinions to the City Commission
and staff.
Andrew J. Salzman, a partner in our firm, also practices in the area of local government
representation. He serves as City Attorney for the Town of Kenneth City and the City of Indian
Rocks Beach. Mr. Salzman would be available to assist me as necessary to handle the duties of
the Interim City Attorney.
My past experience as an Assistant City Attorney and my present representation of the City
in pending litigation matters affords me a familiarity with the City, its operations, and the City
Attorney's office so that I may effectively manage the City Attorney's office on an immediate
basis. Additionally, in light of our firm's vast experience in local governmental law, we believe
that our firm is in a unique position to fully service the legal needs of the City as Interim City
Attorney. I would suggest that we be compensated at the hourly rate of $125.00 per hour for
work as Interim City Attorney. The City would also reimburse us for our expenses, such as
photocopying, postage, facsimile transmissions, and long distance telephone charges.
I am enclosing a firm biography which further details our qualifications. I look forward
to meeting with the City Commission to further discuss Otlr qualifications. ]f you or the City
Commission need any additional information, please do not hesitate to contact me.
Sincerely yours,
ASZ/sp
ARNES, ZIMMET & UNICE
Enclosure
TEW, ZINOBER, BARNES, ZIMMET & UNICE
2655 McCormick Drive
Clearwater, Florida 34619
(813) 799-2882
2154 Mariner Blvd., Suite C
Spring Hill, Florida 34609
(904) 683-0597
TEW, ZINOBER, BARNES, ZIMMET & UNICE is an aggressive, "A V" rated law
firm representing a variety of clients throughout the State of Florida, including the Greater
Tampa Bay area, Hillsborough, Pinellas, Pasco, Manatee, Sarasota, Hernando, Citrus,
Marion, Sumter and Gilchrist Counties. The firm is a full-service, general practice firm.
Its Litigation Department handles civil and criminal litigation in state, federal and
bankruptcy courts as well as administrative tribunals. TEW, ZINOBER, BARNES, ZIMMET
& UNICE has litigated construction matters, employment disputes, and land use and zoning
issues, as examples.
TEW, ZINOBER, BARNES, ZIMMET & UNICE also has a strong Insurance
Defense Practice. The firm represents various insurance companies and self-insured
entities in all types of personal injury matters, civil rights cases and medical malpractice
claims.
TEW, ZINOBER, BARNES, ZIMMET & UNICE's Real Estate, Banking and
Corporate Department handles all types of real estate transactions, including title
insurance services, land use and zoning matters, banking law, condominium law, and all
areas of corporate law, including corporate taxation. The firm also practices in the area
of probate, estate planning and ERISA.
TEW, ZINOBER, BARNES, ZIMMET & UNICE also has a strong local
government clientele. Members of the firm act as city attorney for four cities and general
counsel for a county-wide transit authority. The firm also handles litigation for these
governmental bodies as well as a number of others.
The firm is quickly adding to a client list that already includes U.S. Home
Corporation, Reynolds Metals Development Company, Alandco, Inc., NationsBank,
SouthTrust Bank of West Florida, The First National Bank of Clearwater, King Engineering
Associates, Inc., Clearwater Mall, Contract Medical Services, Inc., Mercury Medical
Enterprises, Inc., the Town of Belleair, the City of Safety Harbor, the City of Clearwater,
the City of Largo, the City of Dunedin, the City of Indian Rocks Beach, the Town of
Kenneth City, Citrus County, Hillsborough Community College, the Pinellas Suncoast
Transit Authority, Gallagher-Basset Service, Inc., Southwest Florida Intergovernmental
Risk Management Association, Kash N' Karry, Inc., Winn Dixie Stores, Inc., Hardees,
Britamco, Suntrust Bank, Hertz Penske Trucking, Illinois Insurance Exchange, Lucky Food
Stores, the National Society of Dental Practitioners, National Union Fire Insurance
Company, and Payroll Transfers, Inc.
The main office of TEW, ZINOBER, BARNES, ZIMMET & UNICE is located
in the heart of the growing Countryside area of Clearwater in north Pinellas County.
Countryside is conveniently located just north of Highway 60 on both sides of U.S. 19. The
office is within minutes of downtown Clearwater, downtown Tampa, Pasco County, and
both Tampa Bay and the Gulf of Mexico. Our Hernando Office is located in Spring Hill
(approximately forty-five minutes north of Tampa). The Hernando Office services
Hernando, Citrus, Marion, Lake, Sumter and Gilchrist Counties.
TEW, ZINOBER, BARNES, ZIMMET & UNICE is committed to providing
quality legal services to its clients on a timely basis. The firm recognizes the importance
of maintaining state-of-the-art research, office communications and computer systems.
In sum, as the central Florida area continues to grow and prosper, TEW, ZIN013ER,
BARNES, ZIMMET & UNICE is working to serve its expanding list of clients as a first-
class, fuIl-serv ice law firm.
PARTNERS
JOEL R. TEW, born Lakeland, Florida, June 1, 1954; admitted to bar, 1979,
Florida. Education: Davidson College (B.A., magna cum laude, First Honors, 1976);
Vanderbilt University (j .D., Founder's Medalist, 1979). Phi Beta Kappa; Omicron Delta
Kappa; Order of the Coif. Editor-in-Chief, Vanderbilt Law Review, 1978-1979. Member:
Clearwater Bar Association (Director, 1982-1983); The Florida Bar; Leadership Pinellas.
FREDRIC S. ZINOBER, born Queens, New York, August 2, 1952; admitted to
bar, 1980, New Hampshire; 1982, Florida. Education: Middlebury College (B.A., 1974);
Catholic University of America (J.D., 1980). Executive Editor, Catholic University Law
Review, 1978-1980. Assistant State Attorney, Sixth Judicial Circuit of Florida, 1982-1986.
Member: Clearwater and New Hampshire Bar Association; The Florida Bar; Pinellas County
Trial Lawyers Association; Pinellas County Criminal Defense Lawyers (President, 1992);
Pinellas Inns of Court.
ROBERT L. BARNES, JR., born Jacksonville, Florida, July 14, 1961; admitted
to bar, 1986, Georgia; 1987, Florida. Education: Davidson College (B.A., 1983); University
of Florida (J .D., with honors, 1986). Phi Delta Phi. Samuel H. Bell Honor Scholar; Order
of the Coif; Editor, University of Florida Law Review, 1985-1986. Member: State Bar of
Georgia (Member, Real Property Section); American Bar Association (Real Property,
Probate, and Trust Law Section; Business Law Section); The Florida Bar (Member, Real
Property, Probate, and Trust Law Section; Business Law Section); Clearwater Bar
Association (President, Young Lawyers Section, 1989-90); Tampa Bay Bankruptcy Bar
Association.
ALAN S. ZIMMET, born River Edge, New Jersey, January 8, 1955; admitted
to practice law in 1980; Education: Franklin & Marshall College (B.A. cum laude 1977);
George Washington University National Law Center (J.D. with honors 1980). Member: The
Florida Bar; The District of Columbia Bar; The Clearwater Bar Association (Chairman,
Local Government Law Committee 1989-1992).
THOMAS ROBERT UNICE, JR., born Uniontown, Pennsylvania, December 29,
1957; admitted to bar, 1982, Florida; 1983, U.S. District Court, Middle District of Florida;
1985, U.S. Court of Appeals, 11th Circuit; 1987, U.S. Supreme Court; Education:
Washington and Jefferson College (B.A., 1979); The American University, (1978); Ohio
Northern University (J .0.,1982). Phi Alpha Delta; Member, Ohio Northern University Law
Review; Published: 8 Ohio North. L. Rev. 577; Member: Pinellas County, St. Petersburg and
Clearwater Bar Associations; Florida Bar Grievance Committee Member (06A); Who's Who
In American Law, 1992; Defense Research Institute; Trial Lawyers Association; Pinellas
County Claims Association; Certified Circuit Court Arbitrator, Sixth Judicial Circuit;
Assistant State Attorney, 6th Judicial Circuit of Florida, 1983-86.
ANDREW J. SALZMAN, born West Palm Beach, Florida, August 19, 1960;
admitted to bar, 1986, Florida. Education: University of Florida (B.S. 1982); Stetson
University College of Law (J .D. 1986). Assistant State Attorney, Sixth Judicial Circuit of
Florida, 1986-1989. Member: Clearwater Bar Association; The Florida Bar; The Association
of Trial Lawyers of America; Pinellas County Trial Lawyers Association; Pinellas Inns of
Court; American Bar Association.
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ASSOCIATFS
ROBERT A. SANTA LUCIA, born Buffalo, New York, October 24, 1961;
admitted to bar, 1986, Florida. Education: State University of New York (B.A., 1983);
University of Toledo U .D., 1986). Assistant State Attorney, Sixth Judicial Circuit of
Florida, 1986-1989. Member: The Florida Bar; Federal Middle District of Florida;
Clearwater Bar Association; Criminal Defense Lawyers Association; Pinellas County Trial
Lawyers Association (President - 1992 and President Elect - 1993).
RONALD G. WENDEL, born Beeville, Texas, January 31, 1948; admitted to
bar, 1974, Oregon; 1977, Washington; 1991, Florida. Education: Portland State University
(B.S., 1970); University of Washington (j .D., 1973); Boston University (LLM, Taxation, 1978,
graduated first in class). Phi Alpha Delta. Member: State Bar of Oregon; State Bar of
Washington; The Florida Bar (member, Business Law Section and Tax Law Section);
Clearwater Bar Association; Academy of Florida Trial Lawyers; Tax Court; U.S. District
Court.
STEPHANIE A. VAUGHAN, born San Diego, California, February 16, 1966;
admitted to bar 1991, Florida; 1992, U.S. District Court, Middle District of Florida.
Education: University of Alabama (B.A. 1988); Stetson University College of Law (j .D. with
honors 1991); Comments Editor, Stetson Law Review 1989-91; Note Published, Stetson Law
Review Volume 19-3; Cecil and Augusta Bailey Scholarship Award Recipient; Outstanding
Woman Law Graduate Award. Member: The Florida Bar; The Academy of Florida Trial
Lawyers; The American Trial Lawyers Association; The American Bar Association/Young
Lawyers Division; The Hillsborough County Bar Association; The Clearwater Bar
Association.
SUSAN R. KINGON, born Jacksonville, Florida, October 15, 1967; admitted
to bar, 1992, Florida. Education: University of South Florida (B.A. 1988); Stetson
University College of Law (j .D. 1992); Staff Member Stetson Law Review. Member: The
Florida Bar; The American Bar Association/Young Lawyers Division; The Clearwater Bar
Association.
EVAN N. BERLIN, born Saginaw, Michigan, September 30, 1968, admitted to
bar 1993, Florida. Education: Middlebury College (B.A., cum laude, Honors in Economics,
1990); University of Florida (j .0. 1993). Member: Clearwater Bar Association; The Florida
Bar; Pinellas County Trial Lawyers Association.
DANIEL Y. ZOHAR, born in Syosset, New York, May 16, 1968; admitted to
bar, 1993, Florida. Education: Duke University (B.A. 1990); University of California, Los
Angeles (j .D. 1993). Phi Delta Phi; UCLA Moot Court Honors Program; UCLA Moot Court
Executive Board. Member: The Florida Bar; Clearwater Bar Association; Pinellas County
Trial Lawyers Association.
JILL FISlIER POWERS, born in Tampa, Florida, July 25, 1961, admitted to
bar, 1992, Florida. Education: University of Florida (B.A. 1989); Stetson University
College of Law (J .0.) cum laude, 1992); Dana Scholar; Teaching Fellow; Academic Tutor.
Member: The Florida Bar Association; The American Bar Association (Member, Section of
Real Property, Probate and Trust Law, Section of Business Law); St. Petersburg Bar
Association; Clearwater Bar Association.
#16737
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JOEL R. TEW
JOEL R. TEW, born Lakeland, Florida, June 1, 1954; admitted to bar, 1979,
Florida. Education: Davidson College (B.A., magna cum laude, First Honors, 1976);
Vanderbilt University {J .D., Founder's Medalist, 1979}. Phi Beta Kappa; Omicron Delta
Kappa; Order of the Coif. Editor-in-Chief, Vanderbilt Law Review, 1978-1979. Member:
Clearwater Bar Association (Director, 1982-1983); The Florida Bar; Academy of Florida
Trial Lawyers; The Association of Trial Lawyers of America.
Mr. Tew is the Founder and Managing Partner of the law firm. He grew up
in Wauchula, Florida, went to college in North Carolina, and attended law school in
Tennessee. He was valedictorian of his high school class, his college class, and his law
school class, and was All-Southern Conference as a pitcher in college baseball. He also was
a Rhodes Scholar finalist and a finalist for a U.S. Supreme Court clerkship with now Chief
Justice William Rhenquist.
His law practice began in Clearwater in 1979, right after law school. He
made partner in Clearwater's largest law firm in 2! years, and in 1983 he became Florida
Managing Partner for the Tampa office of a large regional law firm based in Charlotte,
North Carolina. In 1985, at the age of 31, he started the current law firm in Clearwater,
which now has grown to include 13 attorneys and more than 35 total employees.
A trial lawyer exclusively for five years, Mr. Tew now concentrates primarily
on real estate development, banking, and general business practice. He emphasizes
aggressiveness in business negotiations, creativity in solving problems, and serving as a
"deal maker" rather than a "deal breaker".
#16740
FREDRIC S. ZINOBER
FREDRIC S. ZINOBER, born Queens, New York, August 2, 1952; admitted to
bar, 1980, New Hampshire; 1982, Florida. Education: Middlebury College (B.A., 1974);
Catholic University of America (j .D., 1980). Executive Editor, Catholic University Law
Review, 1978-1980. Assistant State Attorney, Sixth Judicial Circuit of Florida, 1982-1986.
Member: Clearwater and New Hampshire Bar Association; The Florida Bar; Pinellas County
Trial Lawyers Association; Pinellas County Criminal Defense Lawyers (President, 1992);
Pinellas Inns of Court.
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Mr. Zinober grew up in Mineola, New York. He attended college in
Middlebury, Vermont, and law school in Washington, D.C. Following law school, Mr.
Zinober associated with the Concord, New Hampshire law firm of Cleveland, Waters &
Bass. After practicing primarily in the area of civil litigation for two years, Mr. Zinober
moved to Florida and joined the office of James T. Russell, State Attorney for the Sixth
Judicial Circuit of Florida, as an Assistant State Attorney. During his four years with the
State Attorney's Office, Mr. Zinober prosecuted everything from ordinance violations to
first degree murders. At the time he left the State Attorney's Office to re-enter private
practice with Joel Tew in 1986, Mr. Zinober was serving as a lead trial assistant to a felony
division.
Since joining Joel Tew, Mr. Zinober has concentrated exclusively upon trial
practice. He considers himself a "trial lawyer" rather than a "litigator", and prides himself
on his aggressive stances on behalf of his clients. Although he still tries major criminal
cases, primarily first degree murder and white collar crime, Mr. Zinober concentrates
primarily upon civil trial practice, focusing upon complex commercial, and often,
constitutional issues.
Mr. Zinober has served as president of Pinellas County Criminal Defense
Lawyers, and is also an active member of the PinelIas County Trial Lawyers, Pinellas Inns
of Court and Clearwater Bar. Among other community involvement, Mr. Zinober is also
the Chairman of the Pinellas County Civil Service Board and is a Pinellas County School
Board Hearing 0 Ificer.
# 17118
ROBERT L. BARNES. JR.
ROBERT L. BARNES, JR. is a partner with the law firm of Tew, Zinober,
Barnes, Zimmet & Unice. He was born in Jacksonville, Florida on July 14, 1961, and was
raised in Gainesville, Florida. Mr. Barnes attended Davidson College in North Carolina
where he graduated with a B.A. in Political Science in 1983. While at Davidson, Mr. Barnes
was a Samuel H. Bell Honor Scholar, a four-year starter on the baseball team (captain his
senior year), and an elected member of the Student Conduct Council. Since his graduation,
Mr. Barnes has remained active in his alma mater by serving as local chairman of the
Davidson Alumni Admissions Program for the greater Tampa Bay area.
Mr. Barnes returned to Gainesville to attend the University of Florida College
of Law, where he graduated with honors in 1986. While in law school, Mr. Barnes was a
member of the University of Florida Law Review, serving as an editor, and was a member
of the Order of the Coif. Upon graduation, Mr. Barnes began practicing law in Atlanta,
Georgia with the law firm of Troutman Sanders. Mr. Barnes joined Messrs. Tew and
Zinober as an associate in the spring of 1987 and became a partner in the firm in April of
1989. Mr. Barnes remains a member of the State Bar of Georgia and the Florida Bar
(where he is a member of the Real Property, Probate and Trust Law Section and the
Business Law Section). He also is a member of the American Bar Association, including
membership in the Real Property, Probate and Trust Law Section and the Business Law
Section; the Clearwater Bar Association (where he was President of the Young Lawyers
Section from 1989 to 1990); and the Tampa Bay Bankruptcy Bar Association.
Mr. Barnes' primary areas of practice include lender representation (including
banks, mortgage companies, and other secured creditors), commercial real estate,
landlord/tenant (concentrating primarily on the representation of owners of commercial
properties such as office buildings and retail malls), and bankruptcy. Mr. Barnes handles
all aspects of the representation, including putting the deals together (in the case of loans,
leases, and real estate contracts) and representing the clients' interests when an agreement
is breached (Le., suits on notes, guaranties, and mortgage foreclosure actions for lenders,
and eviction actions and damage suits for commercial landlords) and is able to handle
matters in both state and bankruptcy courts. Because Mr. Barnes sees both sides of the
deals, he is better able to serve his clients.
In addition to the law practice, Mr. Barnes has been active in the community.
He currently serves as Chairman of Morton Plant Foundation's Corporate Associates
Executive Committee, a foundation support group consisting of over 100 local businesses,
and served as the initial President of ExecuPACT, a professional support group for Ruth
Eckerd Hall. Mr. Barnes also currently serves as President and a member of the Board of
Directors of Paint Your Heart Out Safety Harbor, Inc., a non-profit community
organization.
# 171"18
ALAN S. ZIMMET
ALAN S. ZIMMET graduated in 1977 Cum Laude from Franklin & Marshall
College in Lancaster, Pennsylvania. In 1980 he received his J.D. with honors from the
George Washington University National Law Center in Washington, D.C.
After graduating from law school, Mr. Zimmet worked for the United States
Department of Labor. He began his practice in Clearwater in 1984 when he became an
Assistant City Attorney for Clearwater. In 1987, he entered private practice in
Clearwater. Shortly thereafter, he became City Attorney for the City of Tarpon Springs
and General Counsel for the Pinellas Suncoast Transit Authority.
Mr. Zimmet concentrates primarily on local governmental law and litigation.
He presently is General Counsel for the Pinellas Suncoast Transit Authority and City
Attorney for the City of Safety Harbor. His litigation practice includes representing the
cities of Clearwater, Largo, Dunedin, Tavares, Zephyrhills and Safety Harbor, Citrus
County, Hillsborough Community College, Gallagher Bassett Insurance Service, Southwest
Florida Intergovernmental Risk Management Association, and PST A on a wide variety of
matters. Mr. Zimmet prides himself on providing aggressive, cost-effective representation.
Mr. Zimmet has written articles for and spoken to organizations such as the
Florida League of Cities, the Public Risk and Insurance Management Society, State of
Florida Division of Elections, the Southwest Florida Intergovernmental Risk Management
Association, and the National Institute of Municipal Law Offices regarding municipal
liability, sovereign immunity, civil rights liability and election laws.
#15583
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T. R. UNICE. JR.
. T. R. UNICE, JR., born Uniontown, Pennsylvania, December 29, 1957;
admitted to the bar, 1982, Florida. Education: Washington and Jefferson College (B.A.,
1979); The American University (1978); Ohio Northern University (J.D., 1982). Member:
Clearwater Bar Association, St. Petersburg Bar Association, Pinellas County Trial Lawyers
Association, Pinellas County Claims Association, Defense Research Institute.
Mr. Unice began his law practice as an Assistant State Attorney for the Sixth
Judicial Circuit in Pinellas and Pasco County, Florida, in 1983 immediately after law
school, wherein he served on the Arson Prosecution Unit working closely with insurance
companies, State arson and fraud investigators, and local fire investigative teams. After
leaving the Office of the State Attorney in 1983, Mr. Unice devoted his practice to
insurance defense litigation. Mr. Unice's background includes representing insurance
companies and self-insured entities in all types of personal injury matters, insurance
coverage issues, products liabili ty, fire loss and medical malpractice claims.
Mr. Unice is a member of the Florida Bar. He is admitted to practice in the
State Courts of Florida, the U.S. District Court for the Middle District of Florida, the
United States Eleventh Circuit Court of Appeals, the Florida Defense Lawyers Association
and the Supreme Court of the United States.
#17162
ANDREW J. SALZMAN
ANDREW J. SALZMAN was born in West Palm Beach, Florida, on August 19,
1960, and was raised in Miami, Florida. Mr. Salzman attended the University of Florida,
where he graduated with a Bachelor of Science degree in psychology in 1982. Mr. Salzman
was a member of Pi Lambda Phi fraternity (serving as President his senior year). While at
the University of Florida, Mr. Salzman was a member of the President's Council and Order
of Omega (Greek leadership society).
Mr. Salzman attended Stetson University College of Law receiving his Juris
Doctorate in 1986. While at Stetson, Mr. Salzman was a member of the Moot Court Board
and participated in the State Moot Court competition. He was a member of the American
Bar Association Mock Trial Board and Mock Trial Team, participating in both regional and
State competitions. After graduating from law school, Mr. Salzman joined the Office of
the State Attorney of the Sixth Judicial Circuit of Florida. He held that position for over
three years, serving in both the Misdemeanor Division, as Misdemeanor Lead Trial
Attorney, and Felony Division. His trial experience ranges from infractions to capital
felonies, including sexual batteries and murder. In 1989, Mr. Salzman joined the firm of
Covert & Zimmet, practicing in the areas of local government representation and insurance
defense. On June 1, 1992, Mr. Salzman joined Tew, Zinober, Barnes, Zimmet & Unice. Mr.
Salzman is a member of the American Bar Association, Florida Bar, Federal Middle District
of Florida, Clearwater Bar Association (Chairman, Local Government Law Section, Young
Lawyers Section Director and Athletic Chairman), the Association of Trial Lawyers of
America, Pinellas County Trial Lawyers Association (Secretary), American Inns of Court,
Pinellas Inn (Barrister).
Mr. Salzman's primary areas of practice include governmental representation
including serving as City Attorney for the Town of Kenneth City and the City of Indian
Rocks Beach, insurance defense, criminal law, and Worker's Compensation.
#17175
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ROBERT A. SANTA LUCIA
ROBERT A. SANTA LUCIA is an associate with the law firm of Tew,
Zinober, Barnes, Zimmet & Vnice. He was born and raised in Buffalo, New York. Mr.
Santa Lucia graduated from the State University of New York at Buffalo with a Bachelor
of Science degree in Political Science in 1983. Thereafter, he attended the University of
Toledo College of Law where he received his Juris Doctorate in 1986.
After graduation from law school, Mr. Santa Lucia accepted a position as an
Assistant State Attorney with the Office of the State Attorney for the Sixth Judicial
Circuit of Florida. He prosecuted for a period of over three years, holding positions
including Misdemeanor Assistant, Misdemeanor Lead Trial Attorney, Felony Assistant and
member of the DUI Manslaughter Squad. In 1989, Mr. Santa Lucia joined the firm of Tew,
Zinober & Barnes, practicing in general litigation, with emphasis on personal injury,
commercial and criminal defense law. His trial experience ranges from traffic infractions
to capital felonies and includes both State and Federal Court jury trials. In all, Mr. Santa
Lucia has had in excess of seventy jury trials. Mr. Santa Lucia is licensed to practice in
all State courts and the Federal Middle District of Florida. He is a member of the
Clearwater Bar Association and Criminal Defense Lawyers Association.
#17197
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RONALD G. WENDEL
RONALD G. WENDEL, born Beeville, Texas, January 31,1948; admitted to
the Bar, 1974, Oregon; 1977, Washington; 1991, Florida. Education: Portland State
University (B.S., 1970); University of Washington (J .0., 1973); Boston University (LL.M,
Taxation, graduated first in class, 1978). Phi Alpha Delta, legal fraternity (Marshall 1972-
1973). Member: Oregon State Bar Association; Washington State Bar Association; The
Florida Bar; Clearwater Bar Association; Academy of Florida Trial Lawyers.
Mr. Wendel is an associate in the law firm. Although originally from Texas,
Mr. Wendel at the age of 11 moved to Portland, Oregon, where he spent most of his life.
Prior to moving to Florida in 1991, he resided in Southern California. He went to college
in Portland, Oregon, attended law school in Seattle, Washington and received his advanced
tax law degree from Boston University in Boston, Massachusetts where he graduated
number one in his class.
Mr. Wendel began practicing law in Portland, Oregon in 1974 after graduating
from law school and spending four months touring Europe. He has also practiced in the
State of Washington and worked in the banking industry when he resided in California.
Soon after becoming a member of The Florida Bar, Mr. Wendel joined Tew, Zinober, Barnes,
Zimmet & Unice.
Mr. Wendel has concentrated his practice principally in the areas of tax law,
corporate law, trust and estate planning, ERISA law, contract law and general business
practice. Mr. Wendel's diverse career in law practice and banking has provided him with
a unique insight into tax, business and estate planning. He understands the legal
consequences and necessities of good tax, business and personal planning, while also
understanding the business person's needs to make practical, every day, business decisions.
He is detail oriented and emphasizes aggressive, well thought out, creative tax, business
and estate planning.
#17223
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STEPHANIE A. VAUGHAN
SfEPHANIE A. VAUGHAN is an associate with the firm of Tew, Zinober,
Barnes, Zimmet and Unice. Ms. Vaughan was born in San Diego, California, and as the
result of having a father who was a Federal Bureau of Investigations agent, did quite a bit
of moving around the country until claiming a permanent residence in Seminole, Pinellas
County, Florida, where she attended grades two through twelve.
A hopeful track scholarship recipient, in 1984 Ms. Vaughan attended the University
of Alabama in Tuscaloosa, Alabama, where she became involved in several civil,
philanthropic and charitable causes. She graduated from the University of Alabama in 1988
with a B.A. in History and minors in English and Marketing.
In 1988, Ms. Vaughan returned to Pinellas County to attend Stetson University
College of Law. While at Stetson, Ms. Vaughan was an editor of the Stetson Law Review
and had a note, titled, Municipal Immunity: A Historical and Modern Perspective, published
in Volume 19-3 of the Law Review. Ms. Vaughan was also Stetson's representative to the
American Bar Association/Law Student Division for two years. She graduated from Stetson
University College of Law in 1991 and received her J.D. with honors.
For several months after receiving her law degree, Ms. Vaughan practiced in the
area of personal injury litigation before joining the firm of Tew, Zinober, Barnes, Zirnmet
& Vnice.
#17738
EVAN N. BERLIN is an associate with Tew, Zinober, Barnes, Zimrnet & Unice.
,He was born in Saginaw, Michigan on September 30, 1968. Mr. Berlin relocated to Naples,
., Florida in 1982. Thereafter, Mr. Berlin attended Middlebury College in Middlebury,
Vermont, where he earned honors in economics. In 1990, Mr. Berlin returned to Florida to
attend the University of Florida College of Law and received his J.D. in 1993. Upon
receiving his law degree, Mr. Berlin joined the law firm of Tew, Zinober, Barnes, Zimmet
& Unice to practice in the areas of commercial and securities litigation.
Mr. Berlin is a member of the Clearwater Bar Association, and the Pinellas'
County Trial Lawyers Association.
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Vnice. He was born in Syosset, New York on May 16, 1968. Mr. Zohar attended Duke'
University in Durham, North Carolina where he received his B.A. in English and Political
Science in 1990. He then received his J.D. at the University of California, Los Angeles in
1993. While at UCLA, Mr. Zohar was a member of the Moot Court Honors Program and
was selected for the Moot Court Executive Board. During his final year of law school, he
authored the Spring Problem for the acclaimed Roscoe Pound Moot Court Competition.
Mr. Zohar focuses his practice primarily on insurance defense.
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and the Pinellas County Trial Lawyers Association.
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JILL FISHER POWERS
JILL FISHER POWERS, was born in Tampa, Florida, on July 25, 1961, and was
raised in Clearwater, Florida. Ms. Powers attended the University of Florida, where she
graduated in 1989 with a Bachelor of Science Degree in Business Administration, majoring
in Real Estate and Urban Analysis. Ms. Powers was a member of Zeta Tau Alpha Sorority.
While at the University of Florida, Ms. Powers was also a member of Rho Omega (Real
Estate Fraternity).
Ms. Powers attended Stetson University College of Law, receiving her Juris
Doctorate, with honors, in 1992. While at Stetson, Ms. Powers was a Dana Scholar, an
academic tutor, and a teaching fellow for research and writing. After graduating from law
school, Ms. Powers concentrated her practice in the areas of lender representation, real
estate, corporate and general business law. In 1993, Ms. Powers joined Tew, Zinober,
Barnes, Zimmet & Unice. Ms. Powers is a member of the Florida Bar; American Bar
Association, (Member, Section of Real Property, Probate and Trust Law, Section of
Business Law); St. Petersburg Bar Association; Clearwater Bar Association.
In addition to her law practice, Ms. Powers has been active in the community.
She currently serves as a director for the Pinellas County Gator Club, is a ranger for the
Upper Pinellas Association of Retarded Citizens Foundation, and is involved as a volunteer
for Clearwater for Youth. Ms. Powers is also involved in local chamber activities.
Previously, Ms. Powers was a director for Cathedral Square, a center for arts enrichment,
in St. Petersburg, Florida.
#35559
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LEE WM. ATKINSON
Lee Wm. Atkinson is an Associate with the law firm of Tew, Zinober, Barnes,
Zimmet & Unice. Born in Detroit, Michigan, in 1949, Mr. Atkinson attended the University
of Michigan, where he graduated with a Bachelor of Arts Degree in English in 1971. Mr.
Atkinson then fast-tracked his way through the University of Michigan Law School,
graduating in August of 1973 with a J.D. in law.
Upon graduation from the University of Michigan Law School, and his
admission to the Bar in December of 1973, Mr. Atkinson worked as an Assistant Attorney
General for the State of Michigan. Mr. Atkinson appeared many times in the Michigan
Court of Appeals and Michigan Supreme Court and in the United States Court of Appeals
for the Sixth Circuit. As first an assistant prosecuting attorney in Detroit and later as
Chief of the Criminal Division for the prosecuting attorney's office in Lansing, Michigan,
Mr. Atkinson acted as a trial prosecutor.
In March of 1980, Mr. Atkinson came to Tampa, Florida, to take a position
as an Assistant U.S. Attorney for the Middle District of Florida. While with the United
States Attorney's Office, Mr. Atkinson received two special merit awards from the
Department of Justice and became head of the narcotics section, supervising all Cederal
drug prosecutions in the Middle District of Florida. He was instrumental in developing the
Organized Crime Drug Enforcement Program for the Department of Justice. While a
federal prosecutor, Mr. Atkinson tried cases in Tampa, Orlando and Jacksonville, and was
a lecturer for the Department of Justice, the F.B.I. Academy, and the National College of
District Attorneys.
From 1985 to 1992, Mr. Atkinson acted as an Assistant State Attorney for the
Thirteenth Judicial Circuit in Tampa, Hillsborough County, Florida. While there, he tried
such notable defendants as Billy Ferry and Oscar Ray Bolin, Jr. During this time period,
he continued to lecture for the National College of District Attorneys and a number of
State Bar and District Attorney associations. He is a recognized expert in the areas of
electronic surveillance, the law of search and seizure, cross examination, and the trial of
capi tal cases.
Mr. Atkinson's primary area of practice will be in litigation. He prides
himself as a trial lawyer, who is most comfortable when in the courtroom. In his spare
time, Mr. Atkinson trains and rides horses, and is a published poet.
#32411
\ .1 ..' ~_ ,: ~ '.i. '.. 'I '.' '\ .'~' .', t~' I ~ .........:1;..\,;.; t..' . ", ' .", 1/,. ~,....,..,'.. ,._~ . :
TO:
FROM:
RE:
II, ~ (~.-
f -I-eh1 (, .
'11/ S/94
The Honorable Mayor and Members of the City Commission
M. A. Galbraith, Jr., City Attorney ~
SAMP Plan, Classification System and Salary Ranges
for Assistant City Attorneys
M E M 0 RAN 0 U M
DATE:
April 1, 1994
An unfinished item of business that I would like to schedule for your April 18
meeting is the establishment of a classification system, salary ranges, and a
schedule for merit increases for the assistant city attorneys.
RECOMMENDATION: In January I recommended the establishment of a classification
system and salary ranges for two classes of assistant city attorney:
Class
Assistant City Attorney I
Assistant City Attorney II
Minimum
35,000
45,000
Maximum
50,000
70,000
The police legal adviser would be an Assistant City Attorney II. I have proposed
a new assistant police legal adviser who would be an Assistant City Attorney II,
and a new assistant city attorney position to be an Assistant City Attorney I.
Also, I recommended the following schedule according to the rating on the annual
performance evaluation for the assistant city attorneys:
Successful 2 percent
Highly successful 4 percent
Outstanding 5 percent
This has been the schedule for the employees in the other SAMP plan, but the
schedule is established by the city manager annually and is not found in the SAMP
plan document. The city manager may authorize performance increases for the
other SAMP plan members which in the city manager's judgment is proper, subject
to a maximum of 18 percent for any employee and 15 percent of the aggregate
salaries of personnel in the SAMP plan. The SAMP plan for the assistant city
attorneys does not have similar language.
In addition, I now make the following recommendation: In any year in which the
upper-level SAMP plan employees who report to the city manager ("upper leveP
meaning Range 10 or above) are given an across-the-board salary increase ("cost
of living" or by any other name) in addition to a performance increase, the
assistant city attorneys should be eligible for the same kind of increase at the
same rate that year. This is not an increase the upper-level employees have
rece'ived recently, but if they do, it seems only fair and equitable that the
assistant city attorneys should be eligible for the same kind of increase.
BACKGROUND DISCUSSION: The SAMP plan for assistant city attorneys approved by
the City Commission on March 19, 1992, includes a salary range for the assistant
city attorneys of $29,565 to $60,439. In September of 1992, I requested that the
..~" -.,...... I~; . '.I, ~ ." ~ ':. 1 '. ; '.. :' .,; '~.. ~ _'. " . ..". . , . " . ,.'.' , -'. : ' .' : ','-' 'I..l ,;..., ,'. "
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~ (+e-VV\II
range be adju sted. The Ci ty Commi ss ion requested a sa 1 ary survey, wh i ch was
conducted by the Human Resources Department.
For the agencies responding to the survey, the low end of the ranges for an
assistant city attorney position was $25,376 to $35,626. The high end of the
ranges was $58,219 to $83,100. The average actual salaries for assistant city
attorneys varied from $40,672 to $65,229. Hillsborough County brought down the
curve with the lowest salaries; Tallahassee raised the curve with the highest.
Clearwater's actual average salary was $56,403.00, lower than Tallahassee and
Orange County but higher than five other agencies.
For the police legal adviser, the low end of the ranges was $29,682 to $43,300.
The high end of the ranges was $56,347 to $68,994. The actual salaries were
$47,213 to $83,319. Tallahassee brought down the curve with the lowest actual
salary and Orlando raised it with the highest. Clearwater's actual salary was
$60,495, less than Orlando1s but higher than the other five agencies. A follow-
up report indicated that none of the police legal advisers for other agencies
were assigned the defense of civil rights cases, as is the case in Clearwater.
In addition to the salary study performed by our Human Resources Department, I
also considered the actual salary ranges used by Tampa, Orlando, Gainesville, and
Tallahassee in making my recommendation.
The recommendation for the establishment of a classification system, salary
ranges, and a schedule for merit increases was brought up for discussion on
Janua ry 24. You deferred d i scu ss i on until rece i pt of the Hildebrandt study
report, which has been received. One of the objectives of the report was to
analyze the current operations of the department including staffing (page 1).
They recommended that I keep time records for at least six months and then bring
you a staffing plan (pages 16-17). We have begun keeping time records and I will
bring you a staffing plan at the appropriate time.
No mention was made in the Hildebrandt report of a classification system, salary
ranges, or a schedule for merit increases, which appear to have been outside the
scope of the study. Frankly, we can get by without a classification system and
salary ranges, but the absence of a schedule for merit increases leaves open the
question of whether the assistant city attorneys are el igible for merit increases
at all. This leaves them in the position of being ineligible for any kind of
salary increase, which undermines employee morale and does not lend itself to
improved efficiency or effectiveness.
None of the foregoing has anything to do with my own salary, which continues to
be a determination to be made by the City Commission.
~1AG : a
Enclosure
Copies:
Betty Deptula, Interim City Manager
Cynthia Goudeau, City Clerk
Michael Laursen, Human Resources Director
2
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if//8htf
DATE:
..~ Th~ Honorable Mayor and Members of the City Commission
"MileSA. Lance, Assistant City Attorney 1'/
Charles W. and Brenda N. Walters V5. City of Clearwater
DOAH Case No. 93-7068
April 12, 1994
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Sunshine Ma~nor
..\ Rl'lin:I11I..'111 I.il"cstyk or
Call' F rL'C
1 ndcpcndcncc
and r\SSiSl:mcc
701 Madison A\'~IH1C SOllth · Ch::lJ'Willl'r. FL :;4(,1(1 · Tckphol1L' (~1:-) 4(d.()197 · Fax (~D) +-l1-l).+70
April 14, 1994
City of Clearwater
Mayor and City Commissioners
P.O. Box 4748
Clearwater, FL 34618
Dear Mayor Garvey and City Commissioners:
We make the following proposal to the City of Clearwater.
We propose to issue a tax-exempt revenue bond for the purpose
of acquiring or retiring a mortgage now held by the Resolution
Trust Corporation (RTC) as receiver for pioneer Federal Savings
Bank. The amount of the proposed bond would not exceed $5,000,000.
The bond would be secured by a first mortgage on Sunshine Manor
ACLF. The Underwriter, J.C. Bradford Company, has stated that if
the City of Clearwater lends the use of it's name to the issuance
of said bond that no financial or other costs or liability would
attach to the City of Clearwater and the bonds would contain
such a disclaimer of any liability.
The bonds will not be issued unless and until an appropriate
feasibility study has been prepared by the prestigious CPA firm,
Lovelace, Roby & Company, P.A. which study will contain demo-
graphics, market study and a projection of necessary revenues
to support the bond issue. There \vill also be a debt service
reserve covering the first year, escrow to protect the bond holders.
There will also be a trustee appointed to maintain continuing
supervision of the facility to assure that appropriate repairs
and maintenance are being conducted for the life of the bond.
When these bonds have been fully paid off, the title to Sunshine
Manor ACLF will be vested in the City of Clearwater and the facility
will be in good repair. The value of this gift will be in the
millions.
Sunshine Manor ACLF is performing a valuable public service to
the elderly or handicapped citizens of Pinellas County and our
interest is in seeking to have this valuable service continued
on a non-profit basis through the auspices of the City of Clea:...vlater.
It will also be a great benefit to the elderly residents of the
City of Clearwater. as they may requi~e assistance from time to
time at a price they can afford to pay.
StnlC LiCCIlSl'd ;\CLF owned and opcrllli:d h~' "'tHiOJled Seniors Bcnc\oktll !\SS(lCi:lliotl. Inc.
A NOI For Prol1l CorpoJ'i1lion
Sunshine Manor
,\ RClin:l)wJ)1 J.i restyle or
Cilrl' Frl.'l'
IIl(kpl'ndcll~C
and As~ist;llj~l'
7Dl McHlison Avenue Smllll · Clciln~'.IIL'r. 171. :i4(1!6 · li.:ll:phonl' (SI:.) 4(,1-0197 · Fil:\ (Sl:;).w 1.l)47ll
April 14, 1994
City of Clearwater Commission
112 S. Osceola Av.
Clearwa~er, FL 34616
Dea:::- Commission:
The purpose for this folder is to give the City of Clearwater
b t .. d . ~ Q ., M PI . h'
a e te~ unaerstan lng o~ ~unsnlne anor. 6 ease revIew t 15
material as soon as possible.
Sunshine Manor is an Adult Congregate Living Facility
comprised or 140 units and licensed fo~ 280 beds. We have an
independent dining room and a dining room for our personal
care unit (assisted living). We are staffed 24 hou:s a day
in order to ensure security and the well being of our
residents. Our resident's methods of payment include private
pay, Optional State SuP?lement and HUD. As needed we provide
our occupants assistance with dressingj bathing, mealsj
medication and we also provide transportation to doctors,
shopping and pleasure trips. We have a full social calendar
consisting of entertainment, craftsj bingo, bus outings, etc.
Our current census totals 133 residents.
Please e~cuse our anxiousness in this matter. We do not
intend for you to make a hasty decision; however, it is RTC
who is anxiously awaiting the Commission's decision which is
critical to the continuance of this public service facility.
We therefore request to be on the agenda for the meeting
being held on April 13, 1994.
Thank you for your int~rest ana consideration.
.lfnrrelY, &- .
1~-t~~~_1~t! W;;
i.\dmln_~ L_ -::. loU.:.
Stat~ Liccn5ccI ACLF owned (m(\ opcrCilcd hy Nillinni1 1 Seniors Benevolent Associal ion. I Ill..:.
A Not For P"olit Corpor:lliol1
,
V~.~ c.((t~J'ly
37 C9
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'----.. ~..
..\ Retircl11cnt I.ifl'styk o(
C it rL' F rL'C
lndependL'l1ce
\\11<.1 :\s~istal1ce
Sunshine ~1a,nor
701 Madison Ayen\lL: South · Clearwatcr. FL :;.:l{ll(l · Tell'\)hnl1L' (~I~) 461-0197
.
Fa \ (S \.,) 441-l}470
April 14, 1994
City of Clearwater
Mayor and City Commissioners
P .0. Bo>: 4748
Clearwater, FL 34618
Dear Mayor Garvey and City Commissioners:
We make the following proposal to the City of Clearwater.
We propose to issue a tax-exempt revenue bond for the purpose
of acquiring or retiring a mortgage now held by the Resolution
Trust Corporation (RTC) as receiver for Pioneer Federal Savings
Bank. The amount of the proposed bond would not exceed $5,000,000.
The bond would be secured by a first mortgage on Sunshine Manor
ACLF. The Underwriter, J.C. Bradford Company, has stated that if
the City of Clearwater lends the use of it's name to the issuance
of said bond that no financial or other costs or liability would
attach to the City of Clearwater and the bonds would contain
such a disclaimer of any liability.
The bonds will not be issued unless and until an appropriate
feasibility study has been prepared by the prestigious CPA firm,
Lovelace, Roby & Company, P.A. which study will contain demo-
graphics, market study and a projection of necessary revenues
to support the bond issue. There will also be a debt service
reserve covering the first year, escrow to protect the bond holders.
There will also be a trustee appointed to maintain continuing
supervision of the facility to assure that appropriate repairs
and maintenance are being conducted for the life of the bond.
When these bonds have been fully paid off, the title to Sunshine
Manor ACLF will be vested in the City of Clearwater and the facility
will be in good repair. The value of this gift will be in the
millions.
Sunshine Manor ACLF is performing a valuable public service to
the elderly or handicapped citizens of pinellas County and our
i~terest is in seeking to have this valuable service continued
on a non-prori t basis through the auspices of the Ci ty of Clea:-...vlater.
It will also be a great benefit to the elderly residents of the
City of Clearwater. as they may require assistance from time to
time at a price they can aff~rd to pay.
Stale LiccnSl'd ACLF o\\'lled ;tntl opc:rated hy National Seniors. BClll'\oknl I\ssociation. Inc.
..\ Nnt For Prolit Corpor;)tinl1
City of Clearwater
Mayor Garvey and City Commissioners
April 14, 1994
Page 2
In the ev~nt that the city desires to obtain title to Sunshine
Manor ACLF prior to the final payoff date of the bonds, the
city can issue a refunding bond and immediately acquire the title
to Sunshine Manor ACLF, as has been represented to us by the
underwriter.
We have provided you with a photo albumn of Sunshine Manor and
some of the brochures for your information and attach hereto copies
of the past year cash flow statement. We are also attaching
some excerpts from a recent appraisal and a draft copy of the
preliminary feasibility study covering a much higher bond issue
than is now contemplated. An updated feasibility study 'is in
process.
\1e are facing a pas sible deadline of April 24, 1994 created by
RTC which is seeking to foreclose on it's receiver1held mortgage.
We bave been advised by our counsel that if we can demonstrate
that the proposed revenue bond is more than likely to be issued
and that such bond proceeds will be sufficient to acquire or
retire the RTC held mortgage as modified by our proposal of
February 17, 1994 then it is predicted that the cou~t will grant
such additional. time (not to exceed 180 days) as is required
to market the proposed revenue bonds.
Please place our proposal on your agenda for the Board Meeting
set for April 18, 1994 at 9 am at the City Hall, Clearwater,
Florida. We will have a representative from the underwriter and
perhaps their bond counsel, Patricia Lott, and the CPA and
Debbie Dietz, Administrator, and the President of this corporation
present at the meeting to respond to any questions thay may be
presented at the meeting and to make the presentation.
Thank you for your interest and assistance in this vital matter.
Sincerely,
NATIONAL SENIORS BENEVOLENT
ASSOCIATION, ".IN_~.
" '---", --. ,.
'-I '). f\7-t~ ( \v,{}i ._'"
~ ~/
Debbie Dietz
Administrator
cc: Ron Shuck, CPA
Jawdet R~baii, Esq.
Stephen Beneke, Esq.
Ar~h Roberts, Vice President
..
Sunshine Manor
,\ Relir~llh'nl 1.ifl'Qyll' of
Ci\r~ FrL'e
I nd ep~n delle.:
;ll1d As...isl:t l1~l'
701 Madison Avenue SOllth · ClcilrWlIlel'. FL ~-t6\(, · Tckpholll' (Xl~) 4(ll-Oll}! · F;I:\ (:-:1::;) +1 j.l)..J70
April 14, 1994
City of Clearwater Cbmmission
112 S. Osceola Av.
Clearwater, FL 34616
Dear Commission:
The pl.lrpose for this folder lS to give the
a bette~ understanding of Sunshine Manor.
material as soon as possible.
City of Clearwater
Please review this
Sunshine Manor is an Adult Congregate Living Facility
comprised of 140 units and licensed for 280 beds. We have an
independent dining room ane a dining room for cur personal
care unit (assisted living). We are staffed 24 hours a day
in order to ensure security and the well being of our
residents. Our resident's methods of payment include private
pay, Optional State Sup~lement and HUD. As needed vIe provlce
our occupants assistance with dressing, bathing, meals,
medication and we also provide transportation to doctors,
shopping and pleasure trips. We have a full social calendar
consisting of entertainment, crafts, bingo, bus outings, etc.
Our current census totals 138 residents.
Please excuse our anxiousness in this matter. ~e do no~
intend for you to make a hasty decision; however, it is RTC
who is anxiously awaiting the Commission's decision which is
critical to the continuance of this public service facility.
We therefore request to be on the agenda for the meeting
being held on April 18, 1994.
Thank you far your int~rest ana consideration.
~in:;;~Y :1cJ )!);;r;-
,,(["1 D' <.
~~l.e H. J...etz )/
Administrator
Stotc Licensed ACI.F owned ~nd operated hy National Seniors Benevolent As,Soci;l1il)l1. 111<:.
A Not For Pr0lit Corporation
.~ #' ...,
DRAFT
.For Discussion Purposes Only
Board of Directors
National Seniors Benevolent Association, Inc.
Sunshine Hanor
We have prepared a financial feasi.bility study of the plans of National
Sen ior s Benevo len t Ass oc La t ion, Inc. (the Corpo ra tion) to purehas e and
renova te the adul t congrega te 1 i ving fac i 1 i ty knm.'n as Suns h ine /1ano r (the
Project), located in Cleat........ater. Florida. The Project \Jould consist: of 219
independent and assisted living units and related common areas.
The study \.:as undertaken to evaluate the ability of the Proj ect to meet: its
ope ra t i ng expenses, \.lorking cap i tal needs and 0 the r financ ial requi rements ,
including the annual debt service associated .....ith the proposed $7,265,000 Ta..,-
Exempt Revenue Bonds (Series 1992 Bonds) to be issued by the Pinellas County
Health Facility Authori ty (the Authority) duri;lg the period l1arch 1, 1992
through February 28, 1996.
The proceeds from the sales of the Series 1992 Bonds .....ould be used:
1. To pay for construction and construetion-relaced costs associated with
the renovation of the Project.
2. To fund interest payments of the proposed debt for the first 6 months of
the bond issue.
3. To pay financ ing and legal cos ts assoc iated \...i eh the is suanee of the
proposed debt.
. 4. To es tab lish a Deb t Service Reserve Fund.
Our procedures included analysis of:
1. Project objectives, timing and financing
2. Future demand for retirement housing, including consideration of:
a. Economic and demographic characteristics of the defined primary
market area
b. Locations, capacities and competltlve information pertaining to
other ex is t Lng re ti remen t communi tics in the prima r)' [:.8 rket area
c. Historical occupancy and utilization levels
d. Anticipated monthly service fees for the independent: and assisted
living apartments
- 1 -
...~' " . , : _ . . ~ I ) '... \. .... '~'I?: ' .. I. ~. " t
. I
Board of Dircctors
National Scnior$ Bcncvolent Association, Inc.
Sunshinc Hanor:
O~AFT
. fQI Discussion Purposes
Only
.-
. ."
Our procedures included an31y~is of: (Continued)
c. Sources of operating and nonoperating revenues
f. Staffing requirements, salaries and ~ages related to fringe benefits
and other opera~ing.eKpense considerations
g. Debt service requirements and estimated issuance costs
We a lso partie ipa ted in gather Lng 0 ther inforn:Hion, ass is ted the Co rpora tion
and Cooperative Retirement Services of America (the Manager) in identifying
and formulating their assumptions and assembled t.he accompany ing financial
forecast based upon those assumptions.
The accompanying financial forecast is based on assumptions t.hat were provided
by, or .....ere reviewed \"'ith, Project developers, the Corporation. and Manager.
The financial forecast for the period March 1, 1992 through February 28, 1996.,
includes tilC following schedules:
Schedule I
Forecasted Balance Sheets
Schedule II
Forecasted Statemen~s of Operations
Schedule III
Forecas~ed Statements of Cash Flows
Schedule IV
Forecasted S~atements of Debt Set~ice Coverage
Schedule V
Summary of Significant Forecas t Assump.cions
and Summar)' of Significant Accounting Policies
l,.le have examined the f inane ial forecas t. Our exami na t ion \.Jas made in
accordance with standards of a financial forecast. established by the American
Institute of Certified Public Accountants and, accordingly, included such
procedures as \ole considered necessary to evaluate the assump~ions used by the
Corporation and Manager in the preparation and presentation of the forecast.
Legislation and regulations at all levels of government have affected, and may
continue to affect, revenues and costs o[ retirement communities. The
financial forecas t is based upon legis lat ion and regula t ions currently in
e'ffec t. 1 f fu ture legisl a t ion or regulations re 1a ted to re t i rement communi t:y
operations are subsequently enacted, such legislation coul.~ have a material
effect on future retirement community operations.
, \
Board of DLreccors
National Seniors Benevolent Association, Inc.
Sunshi.ne Manor
n~AFT
for Discussion Purposes Only
The asswned incerest rates, principal payments and other financinl; options aLe
descri.bed i.n the section entitled "Summar')' of Significant Forecast I\ssumptions
and Swnmary of Signifi.cant Accounting Policies," If actual interest rates,
principal paymencs or funding requirements are different from those assumed,
the amount of t:.he associated debt service t'"cquiremencs ....ould need to be
adj us ted acco rding,ly for thos e ind ica ted in the fo recas t. I f such in teres t
rates, principal payments and funding requirements are lover t~an those
assumed, then such adjustments would not adversely affect the forecast.
The accompanying financial forecast indicates that sufficient funds could be
generated to meet the Project's operating expenses, working capital needs, and
other financial requirements, including the debt service requirements
associated with the proposed $7,265,000 Series 1992 Bonds during the forecast
period; however, the achievement of any financial forecast is dependent upon
future events, the ass~rance of ~hich cannot be guaranteed.
In our opinion, the accompanying financial forecast: is presented in conformity
with guidelines for presentation of a financial forecast establ ished by the
American Institute of Certified Public Accountancs.
The underlying assumptions, in our opinion, provide a reasonable basis for
management's forecast. However, there ~ill usually be" differences between the
forecasted and actual results, because events and circumstances frequently do
not occur as expected and those differences may be material.
~e have no responsibility co update this report for events and circumstances
occurring after the date of this report.
Certified Public Accountants
~~ ASSETS
" i).RAFT
for Discussion Purposes Only Rcf inancing
Pcri od 1993 199i. 1995 1996
CURROH ASSETS
Cash 65 S 1,93 s 256 s ~9 S 611
Short-term investments 250 500
Accounts receivable 68 129 193
Inventories and prepaid expenSes 2S 25 25.
Current portion of assets whose
us e i s l I m i t ed 426 429 431 l.34
TOTAL CURRE~T ASSETS 962 n8 1 , 20l. 1,763
ASSETSUHOSE USE IS LIMITED 2,571, 976 926 1,026 1,126
PROPERTY, BUILDINCS AND EOUIPHENT 7,5.00 8,171 8,507 8,5.07 8,507
Less accumulated depreciation (21.9) (498) (7[.7) ( 996 )
7,500 7,922 8,009 7,760 7,51'
DEFERRED EXPE~SES. net 491 475 l.59 l.1.3 427
S10,335 S10.172 SlC,433 SlC.827
SENIORS BENEVOLENT ASSOCIATION.
SUNSHINE HANOR
", ";:. ....
. ,
FORECASTED BALh.NCE SHEETS (U~ THOUSANDS)
AS OF FEBRU!~l 28,
TOT AL CURRENT
FUND DEFICIT
OURREWT LI^BILITIES
. Accounts payabl e, eccn..>ed l {obi lit i es
and other current liabilities
Accrued interest
Current portion of long.te~ debt
S 52.0
374
60
537 666 804 95l.
1.0,565 1.0,52.0 1.0,1, 7.0 1.0,165 9,,855
(n2) ( 964 ) (536) 18
S1.o,335 s1C,1n $1.0,433 $10,827
LONC.TERK DeBT, less current portion
DEFICIT IN FUND B^LANCE
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BENEVOLENT ASSOCIATION' INC" .";. ;:"'ti;/:';\' ::;;~o
SHINE MANOR " "j': >,iii":>':'"",,::,.
;~":-~":
S OF OPERATIONS (IN THOUSANDS) ~; ,.<;'~}''.'~ "",
ENDINC FEBRUARY 26. . .;g;<iii";; .;~',(:
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'.1993
" ..
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:1995 ;'
';'
Other
Interest
. , . ';~";;";;';";t""",' . :" . ". ' ' 7 6
,";f':~'1:,~"; -:"./':' ~, '.' . Ba
',., " 'f"
(;',->, ,",.,' ,;;~,;, ',;,.' ": ' '2,123
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. ,c,;',;-' .
;z;:,' ,,", .' .
~ivi,:';J3S ' 142
;~;>j200' 150
''';;(:~is " ,495
:;,:'..":" '
";f~.SI.': , 57
F;'{Y~~". . ~~~
"~",;~112':' . 130
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,
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:~~~t)~~~)'~'fR~;;~~,~~rI~i!>?/:\:-. ~ "(787) ,,~' (2~2)
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. 19'9', '. 231, ','.' ,,:;:;;":-~ ,,' .' ,
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.2':"9.. '"n,., ",24?, ',',
,
16
.....,n6
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3.655.
'.',
'.:.n
2,9~
EXPENSES
Adninistration
Harket ing
Health care
Sod al serviCe
,fi
. ':::;:::,~'
";;L ",
House~eeping
Dietary
Ha intenance
Ut il it i es
HanagCfl'\eOt fee
Depredetioo
...morti2:atioo
. ,,'..
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Ref inane ir>g
Per i 00
SCHEDULE III
NATIONAL SENIORS BENEVOLENT ASSOCIATION, INC.
SUNSHINE KANOR
D,RAFT
For Discussion Purposes Only
FORECASTED STATEMENTS OF CASH FLO\.lS (IN THOUSANDS)
FOR THE YEAR ENDING FEBRUARY 28,
1993
199~
1m
1996
CASH fLOJS FRCM OPERATING ACTIVITIES
excess of rcv~ over cx~nses
AdjUS[l'I"oents to r.xonci Ie excess
rcvc~ over e~~'nses to net
ca:;1a pro....ic:led by (usc-d in)
op'~rat irl9 activit ics
Depred at ion
Amortization
Increase (~crease) in current
liabilities
De-<:rease (i ncrease) in
current assets
s
S (787)
S(2~2)
S 428
S 554
~ET ~SH PROVIDED BY (USED I~)
OPERATING ACTIVITIES
249
16
2~9
16
21.9
16
12~
133
, (43)
-0Q)
..::.J.Q..1 )
--1M>
(73)
97
765
CASH FLCUS FR~ I~VESTING ACTIVITIES
Additions of pr~rty. buildir>gs and
equipnent
Decrease (increase) in short-tenm
investments
Decrease (increase) in current
portion of assets ~ose use
is- I i m i t ed
, D.xrease (increase) in assets
\./hose use is Ii mi too
(1,26)
(3)
( 2)
(2 .57Q
1 .598
---2Q
...!.lQ.Q )
-DQQ )
WET ~SH PROVIDED BY (USED IU)
INVESTING ACTIVITIES
(10,074)
501
(289)
(52)
CASH FLOUS FR~ FINANCING ACTIVITIES
Increase in l~' term debt, equity
Projected inc~ from October 1991
to Karch '. 1992
Principal pa~ts
financing costs
10,565.
65
WET CASH PROVIDED BY (USED I~)
flWAWCING ^CTIVITIES
10.139
(~5 )
(300)
(305 )
WET INCREASE IN CASH
65
428
-1nZ )
---.1.U
--ill
CASH AT EWQ OF YEAR
s
-
65
$1,93
s 256
--=:
s 369
-===a=or
S 611
s=
, ',";',:,"[~'
of subordinated
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Comoarable Retirement Facil itlcs (ContLnued)
D.RA~i
tOr Discussion Purposes Only
NOTE 7 - occu P/\.NCY I\.ND MI\.RKET ASSUMPTIONS (Con ti. nued)
Table 6 outlines the estimated market penetration rate in the
Project's prLrnary market: area. calculated by number of units
available in comparative and planned commUni.t).es (including the
Project) and dividing this tocal into the total of income-qualified
household"s,
TAB LE 6
ESTIMATED MARJ~ET PENETRATION RATE
Income-qualified households (1)
Less ex is t ing and proposed uni ts }.\I(~41ru. v ,,', i~
34,068
2.461
31. 607
Proposed project (2)
219
=
Estimated market penetration rate
.69%
=
(1) Based on Table 4 1991 and 1996 levels.
(2) Project assumed to have a stabilized occupancy of 90 percent
(see Note 8) .
The market penetration calculation assumes that all available units
in the Project's prim.ary market area are or ....:ill be occupied by
residents originating from ~ithin the primary market area.
In addition, the estimate of income-qualified households (Table 6)
does not consider the follo~ing:
* Certain households ~ith individuals under the age of 75 ~ho may
choose to reside at the Project or competitive facility,
* Cereain households who may have income of less than $20.000 I
but may have resources availab le (i, e.. support from family
members. e tc .) to pay monchly service fees, as we 11 as ocher
living expenses.
" '
1993
1994
1995
1996
. ,
.'
Interest lncome
ilRAfT
lor Discussion Purposes Only
NOTE 8 - REVENUES (Cont inued)
The Project: ~i11 earn intcrest: on invest:ed funds during the forecast
period at. 5.4 percent: per annum. Table 8 summarizes che forccasted
interest earnings during the forecast period.
TABLE 8
INTEREST EARNINGS
(In Thousands)
Construction fund
Debt. service reserve
Funded interest
Marketing fund
$15.394
39.230
10.027
9 .450
$ 4,599
39,230
$
39,230
$
39,230
4,000
Toea1
$74.101
$47.829
$39 .230
$39.230
NOTE 9 . OPE~~TINC EXYENSES
Staffing
Staffing requirements were estimated based upon historical results
of this and similar communities. Salary and ....age LaCes are based
upon current rates. inflated at an annual rate of S percent, to
reflect the es timaeed rates as 0 f H.a rc n 1, 1992 (cn e proj ec t ' s
financing date). The races are asswned co continue to increase at
the 5 percent per annum rate throughout the forecasc period.
Current Project staffing and the estimated scaffing at stabilized
occupancy are reflected in the following table.
STAFFING
(Full Time Equivalents)
Departlnenc
Current
At 90%
Occupancy
Administrat:ion
Harketing
Nursing
Soe ia 1 service
Housekeeping
Dietary
Maintenance/security
4.0
2.0
18.5
1.5
7.0
13.0
.2....Q
4.0
2.0
33.2
3.0
14.0
'17.1
~
Sl.O
79.7
=
. . 21 .
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NOTE 5 - MANAGEMENT AND MARKETING CotITR/..CTS
ii.RAFT
IDe Discussion Purposes Only
Thc Corpo::ation has contracted vith Cooperative Retirement Sen.'ices
of America, an independent managemcnt company (chc Managcr), to
carry out the day-to-day management of the Project. The effcctive
date of the contract ~ill be November 21, 1991. 1~c initial term of
the contract is for IjS months. Noc\...'i.thst.anding any provision to the
contral)', t.his agreement is subject to terminat.ion by either party
without causc, upon sixty days' writt.en notice. Durinb the tcrm of
the agreement, the l1anager shall continuously maintain and provide
in full [ace and effect a fiduciary bond in an amount acceptable to
the Corporation to insure that all monies received or handled by the
Manager are properly accounted for and paid co the credit of the
Corporation. The Manager will receive an initial management
transition fee of $20,000 and a fee of 3-1/2 percent of gross
receipts per annum, \.:hich shall be an annual cap regardless of any
other compensation agreed to be paid for any purpose ",'hatsoever,
except that the Manager shall be entitled to a minimum monthly fee
of $7,000. The pa)~ent of the management fee is subordinate to the
payment of debt service on the Series 1991 Bonds. If the management
fee to be pa id to the Manage r is de fe rred fo r C\Jo consecut i ve
months, the Manager may terminate the Kanagement Agreement.
Under the terms of the Management Agreern~nt, the Manager .....ill be
responsible for managing the operations of the facilities, including
all staffing, accounting and general administration matters.
The Manager's duties .....ill include the f0110\...'ing:
HirinR and Compensa~ion of Employees. Hiring and supen.'ision of
all professional staff and support personnel.
Employee Benefits Program. Subject to approval of the
Corporation, establishing appropriate employee benefits.
Accountin~ Systems. Implementation and operation
appropria te sys tern for accoun t ing. inc ludi ng
receivablejbilling, accounts payable/cash disbursements,
payroll and monthly accounting reports ....i th supporting
and ledgers.
of an
accounts
payroll,
journals
Billin9. for Services and Collection of Receipts.
billing for services and materials furnished by
supervise collection of accounts llnd monies
facilities.
Supe rvise the
the facilities;
owed to the
Accounts Payable. Supcr.....'isc t.he orderly payment of accounts
payable, ta....:es and other dcbts of the facilities.
Payroll. Supervisc the preparat:ion of ernpl.oyee payrolls.
B\.1d~et$ and Cash Fto.... Pro'~cttons. Supervise the pr.eparation of
and deliver capital expenditures budgets, operating budgets and
projection of cash receipts and disbursements based upon t.he
proposed capital expenditures and operating budgets.
NOTE 5 - MA.NACE.!iENT N-1D HARKETING CONTR/,CTS (Conci nucd)
DRAFT
For Discussion Purposes Only
The Corporation has contracted ~ith Ernest Pretsch b Associates (the
Mar\:eting A.gent) to manage it~ lUarketinf. actlvitics. TI"lC effective
date of the contract \o,'as November 11. 1991. The initial term of the
contract: is one year, or upon the .1ctainmcnt of 90 percent
occupancy. 'Whichever occurs first:. The marketing contract contained
the [ollo.....ing fee schedule: the first 90 days, $7,500 per month; the
next 90 days. $4,000 per month and thereafter. $2,000 per month for
the remaining six months.
NOTE 6 - MARKET rillEJ\ A.ND ~OPULJ\TI O~i
Community
The city of Cleatl.oJater is located 25 miles \.Jest of TanJpa. Florida.
It is the county scat for Pinellas County. lts location between
Tampa Bay and the Gul f 0 f Mex ico p rov ides 'Wa ter access from both
east and \.Jest sides. of the city. To the south lies St. Petersburg
and to the north Tarpon Springs.
The population in 1991 for the city \.las 98 ,784.
Pinellas County 'Was 522,329.
The population of
The facilit)', Sunshine Manor. is located apprOi~imately 10
southvest of the do....ntown commercial center of the city.
facility bas excellent: visibility from Missouri Avenue, a
north-souch road\.Jay.
blocks
The
major
Proiect Location
Sunshine Kanor is located at the intersection of Madison Avenue and
Dru id S tree t I in the City 0 f Clearvacer I Pine lIas County I Flo rida.
The Project is a 5.32-acre parcel set back from che nearest roadvay.
To the east of the Project is commercial property, accessed by
Missouri Avenue. Directly north of the proj ect are additional
retail and commercial centers accessed by Court Street. The area to
the west and south of the Project is mostly residential.
There are health care facilities located near the Project. Both
Morton F. Plant Hospital and Clearlolater Community Hospital are
within 1.5 miles of the Project. There are six extended-care
facilities ......ithin 1.5 miles of the Project: Bruce Kanor Nursing
Home, CleaDolater Convalescent Center, Oak Bluffs Nursing Center, Oak
Cove Health Center, Morton F. Plant Nursing Center, and Druid Hills
Nursing Horne.
State Road 60 I chp. LUaj or east-\.Jcst thoroughfare in Cleat'-1ater, is
located approxim<3tely one mile north of the Project. Missouri
Avenue is the primary north-south road.....8y. Additionally, public
transporcation is abundant and easily accessed from these major
arteries.
- 15 -
. . . t , ,... . ~ -':'. " . . ~ .. '\ ',.. ~ . ,-, ..,. :: 4 ' r . . .. .':'. . =h... I. I ' _ ''\ ~ )',' . ,,, "', C ~
Proiect Location (Continued)
[J~AFT
for Discussion Purposes Only
NOTE 6 - MARKET AREA AND POPULATION (Continued)
The Project is proximate to service and recreational facilities.
Mis souri Avenue is the locat ion 0 [ nume rous n~ ca i 1 and comme rc ia.l
activities. Sunshine Mall, Sears TO....'11 and many freestanding shops
are .....ithin \Jaiking distance of the Project. The Cleal\.l<lter Hall, a
Olaj or regiona 1 ma 11, is ioca ced approxima te ly 5.6 roi lcs from the
Project on State Road 60.
POPULATION
19'71 Percent 1996 Percent
1980 (Est. ) 1 r.c rease Increase (Proj.) lrocrease Increase
Primary Market Area
10-mi le radius 337.781 492.11.J, 1()1..:>63 26.91~ 531. 150 39.006 7.93X
Pinetles COU'lty n8.531 85 \. 659 '23.128 16.9tn 908.000 56.3L.1 6.62X
PERCENT OF ELDE:RLY POPUlATION
Age 65 and OYer
Primary Market Area
10-mi le radius
106.121 128.901
22.780
21.L.7X 139. no
10.869
8.J,3X
Pi ne II as COU'lty
202.532 221.646
19.114
9.4J,X
Current Occupancv
There are 110 residents presently in the facility, of ...:hich 28 are
in the independent apartments and 92. are receiving supportive and
personal care.
His torically, the Proj ect has had an occupancy rate of 60 6S
percent. The average age of the present residents is 82 years and
the turnover rate on an annual basis is 85 percent. This is in
large measure due to the increased level of care the resident
requires, .....hich the facility is not licensed to provide (nursing
home) .
The projection of 111 occupied units by March 1, 1992 is based upon
BC tual move - ins and move - outs over the pas t t:\Jo years. To achieve
this level of occupancy, the proj ect would have to experience five
move-ins per month, .....hich is feasible based upon the Project's
historical experience.
Determination of the Karket Area
D~AFT
For Discussion Purposes Only
NOTE. 7 - OCCUPANCY AND HAIU~ET ASSUMPTIONS
Determination of the Project's market area is based on an an~lysis
of the demographic data and origins of residents in competitive
facilieies. Based on the above factors, the market area [or the
projece ....as decerrnined t:o be a t:en-mile radius of the Project.
\.Iholly contained ....ithin Pinellas County. This radius includes all or
mose of the [ollo....'ing areas: Clearwater, Dunedin, Largo, Pinellas
Park, Palm Harbor, and Safety Harbor.
Movement patterns have indicated that the elderly e)rpically relocate
\.Iiehin eweney miles of their most. recent residence ....hen moving co
retirement cOlIUDunities. This is due to familiarity with an area I
ies suppore services and established personal relationships.
Therefore, a ten-mile radius from ehe Project ....ill be considered to
be the primary market area of the Project:.
Age and Incorne-Quali~ied Residents
Experience indicates that elderly households that relocate to rental
retirement housing are at least 70 years of age. Minimum household
income neces sary to afford this typ e 0 f 1 i fes tyle (based on the
Project's forecasted rent schedule) is $20,000 per year. Thi.s
income level of potential residents does not reflect those
households who will sell eheir personnel res~oences and invest the
money in order to generace additional revenues.
Table 6 indicates the total age qualifled and the age and income
qualified people who currently live in the primary market area and
the forecasted levels for the year 1995.
TABLE 4
POTENTIAL AGE. AND INCOKE QU~~IFIED HOUSEHOLDS
Year
Age Qualified
Number Increase
Age. Income-Qualified
Number Increase
1980
1991
1996
106,121
128,901
139,770
22,780
100,869
8.047
34,048
46,005
26,001
11,957
Source - National Planning Data Corporation
- 17 -
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Comparable Retirement facilicies
iJRAFY
tOe Discussion Purposes Onl)'
NOTE 7 . OCCUPANCY AND KARKET ASSUMPTIONS (Conti.nued)
There are ten comparable existing adulc conbregace living facilities
(ACLFs) within the Corporacion's primary markec area (Table 5) chat
will compete ....ith che Project: for pot::ent:i.al residents. The
comparable ACLFs within che primary market area represent a total of
1,361 units. There are additional small ACLF facilities with less
t:han 30 unit:s each that account for an additional 1,100 units.
Table 5 does not include ACLF licensed units I,dcbin any Continuing
Care Retirement Communities (CCRe) in the primary market area.
TABLE 5
COMPETITIVE FACILITIES
Nurbcr of
Number Units
of Units Occup; ed
Percent
o{
Occuparv:;y
Average Year
Rate ~ ~
SlX'l Care Lodge 160
Village at Hanor Pad: 112
The Barrington 150
pinecrest . l. 7
OrC'ol Gardens 181)
128 80X ~ 1 I 700 1986
109 9n. ~ 1 I ?SO 1987
135 90~ ~ 1 I 800 1983
1,3 9~ S 1 I BOO 1985
1~ 80X S1,OOO 1985
98::: S1,200 1989
70X SI,700 1989
9n. S 1 , 650 1988
BOX S , , 700 ' 1970
.. 9l.X S 1 , 585 1970
Homestead of Largo
Coral OaKs
Highland Terrace
Casa Celeste
Bayvi e'ol Gardens
1.36'
Small ACLF's in primary
market orea (o~oxirnate) 1.100
I ~...,.,\
. \rO-
i off'
. ~.&. \ ~. vr
()o' ~C;
~ \j'6 ! -<.J., I \
Ii .~
Total ACLF units ~~1,6'
.'
.' .
...
.~~\, l~.
IN'"
I ....'/. \\'?'
. oA~ VI)
.. O~}
. n
. '.... ' ,.. . -, . ....' , .
~ ,
'...' ~.
. ......."".,.
".
SCoffine (Continued)
fjf{AFT
For Discussion Purposes Only
NOTE 9. OPERA Tr NC EXPENSES (Cont inued)
The cost of employee fringe benefits and payroll taxes was estimated
by management to equal 20 percent of salaries and ~ages throughout
the forecast period.
Other b:pcnses
Estimates of utility expense \.'ere based on historical rates in the
Project's location. Utility rates arc forecasted to increase
approKimately 5 percent annually throughout the forecast period.
Other expenses are based on management's kno~ledge and experience.
These eKpenses will increase during the forecast period as a result
of increases in the resident census and inflation at the estimated
annual rate of 5 percent.
COST PER RESIDENT DAY
1993 1994 1995 1996
Adminis tra t ion $ 2.85 $ 2.35 $ 2.08 $ 2.16
Marketing $ 4 .22 $ 2.48 $ 1.58 $ 1. 64
H ea 1 th care $ 8 .77 $ 8.20 $ 7.97 $ 9.33
Social service $ 1.14 $ .94 $ .83 $ .86
Housekeeping $ 2.57 $ 2.79 $ 2.79 $ 3.18
Dietary $ 9.31 $ 9.12 $ 8.82 $ 9.21
Maintenance $ 2.36 $ 2.15 $ 1. 91 $ 1.97
Utilities $ 6.15 $ 5.67 $ 5.47 $ 5.71
Depreciation $ 5.24 $ 4.11 $ 3.47 $ 3.42
Amort iza tion $ .35 $ .27 $ .23 $ .23
Interes t $16.70 $13.02 $10.92 $10.68
Management fee $ 1. 77 $ 1.46 $ 1. 77 $ L 91
NOTE 10 . DEPRECIATION
Property, buildings and equipment are recorded at: cos t.
. Depreciation of these assets is forecasted, as follo\o1s:
Asset Cost Method Life
Land $ 900,000 N/A N/A
Buildings $7,306,575 Straight-line 30 Years
Equipment $ 300,000 Straight-line 10 Years
. 22 -
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673 SO.FT.
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SCHEDULE V
NATIONAL SENIOR BENEVOLENT ASSOCIATION, INC.
SUNSHINE M/.JWR
SUHMARY OF S IGNIFIC/.J~l FORECAST ASSUMPTIOt~S
- Discussion Purposes OnlyAND SUKHARY OF S I CNl FI CANT r...CCOUNTING POLICIES
f).RAfT
NOTE 1 - BASIS OF ASSUHPTIONS AND PRESENTATION
The accompanying .financial forecast has been prepared in connection
.....ith the issuance of the proposed tax-exempt bonds to assis t in
assessing the ability of National Senior Benevolent Association.
lnc. (the Corpora tion) to meet the cash requirements of purchas ing
and refurbishing an adult congregate living facility, consisting of
219 independent and assisted living units and related common areas
(the Project) and operating the Corporation's acc.ivities and.
retiring the related debt service.
This financial forecas t presents, to t.he bes t kno\Jledge and belief
of the management of the Corporation, the expected financial
posi tion, results of operations. and changes in cash flO\..'s for the
Project (known as Sunshine Manor), during the forecast period.
Accordingly, the forecast reflects the Corporation's judgment, as of
November 14, 1991, the date of the forecast. of the expected
conditions and the expec ted course of ac tion. The assump tions
disclosed herein are those that the Corporation believes are
significant to the forecast. There .....ill usually be differences
beC'\Jeen forecasted and actual results, because events and
circumstances frequently do not occur as expected, and those
differences may be material.
NOTE 2 - BACKGROUl','l) INFORMATION
The Corporat ion
The Corpora tion i.s a not- for-profit: corporation organized and
ex is ting in good s tanding under and by vi rtue of the lo......s 0 f the
s tate of Flor ida. and is duly qu.al i fied to trans BC t bus incss in
Florida. The Corporation ......as incot~orated an Marcn 30, 1988 for the
purpose 0 f o\..'T\i ng and oper at.inG a re t irement. living COIDlDun i ty in a
charitable manner in accordance ....ich Section 501 (c) (3) of the
Internal Revenue Cadp-o 'fne Corporation had conducted no significant
operati.ons llnd h3d no appreciable assets unt:i..l they took tit.le to
the Project on September. 6, 1991 (see ~~ote 3).
Description of thp. Proj(~ct
Sunshine Milno'::', formerly kno....n as Sun5nine Plaza, was constructed in
198585 it (ive st01:")', ll.O-unit residential apaI:"tment complex built
and dC.5i~ncd spccific~11y for the elderly. The 123,045 square-foot,
fivc-!:tory f,tr\lcturc. is situated on 5.32 acres i.n Cleatvater,
Fl.orida.
Studio unit
(two ba throom)
5
10
573
"
DescriPtion of the Project (Cont:inued)
O~Afr
ror Discussion Purposes On Iy
NOTE 2 - BACKGROUND INFORMATION (Continued)
The 140 apartment: units (101 one bedrooms, 33 one bedroom deluxe and
6 two bcdt-ooms), are each furnished .....ith a [ul1 kitchen, carpeting,
drapes and 24-hour emergency call buttons in the bedrooms and
bathrooOls. Sunshine Manor operates as an l..dul t Congregate Living
Facility (ACLF) lic~nsed by the state of Florida. The license was
transferred to the Corporation effective September 17, 1991 and is
currently licensed for 280 units.
The proposed renovation program calls for the conversion of e>:isting
one-bedroom into two studio unics. In addicion, the first: floor of
the Project \Jill be restructured resulting in the relocation and
expansion of the dining room and kitchen. addition of laundry
facilities, and the addition of an activities roolD. Subsequent to
the renovation period, the apartment unit mix will be as sho\o,'T1 in
Table 1.
TA.BLE 1
PROPOSED UNIT MIX
Typ e ( 1 )
Number
of Units
Beds
Square
Foo ta l!,e
One bedroolD
Sl
51
673
Studio unit
(one ba throom)
76
152
573
Tvo bedroom
---1
--9.
840
135
=
219
(1) See unit layouts Ln Appendix section of report.
The renovation period is es timated to be 18 months and the total
cost is forecasted to be $1,020,000.
The Project includes a social room with lLbrary, main kitchen,
private dining room, general dining room, lobby/social areas and a
central adIninistrative area staffed 24-hours-a-day for emergency and
security needs. Res ident rental fees i.nclude one meal per day
(three meals per day for personal care residents), yeekly maid and
linen ser-vice and social activiti.es.
- Q .
. ,- I . . - ."' ~. '.: " ""' J." ~ ....' , ".~ \ :-. ' , ,,' . . :) '..': t N
'I.
Histor.y of Proiect
D~AFT
for Discussion Purposes Only
NOTE 2 . BACKGROUND INFORMATION (Continucd)
The Project ~as acquired by Van~uard Vcnturcs, Inc. in
the time of the acquisition, the Project ~as designcd
retirement communi.ty. Aftcr the acquisi.tion, the
licensed as an adult congregate living facility (ACLF).
floor was convert~d to a personal-care floor, providing
that purpose.
198
At
as a rental
Project I...as
The fourth
30 units for
Although
s erv ices
personal
all apartments
are provided,
care.
are
the
des ignaced as
fourth floor
ACLF and
is devoted
some support
entirely to
M.any of the one - bedroom apart.IDents have been converted so chat cwo
people share the space. None of these conversions were structural
i.n nat.ure.
Services Provided
The Project .....ill accept as residents persons age 62 and older.
Residents who occupy units must be capable of living independently
~ith assistance and supervision of meals. dressing, grooming,
bathing and personal hygiene, ambulation, and self-administering of
medications.
As defined in the Resident Lease Agreement. each resident is charged
a monthly service fee (see Note 7). These charges entitle the
resident to use the facility unit and receive the fo110.....ing
services:
* Three (3) daily meals
* 24-nour emergency call system
* ~eekly rnaid and linen service
* Scheduled transportation services
* All utilities, except telephone
* Scheduled recreational activities
* Satellite TV antenna system
Additional set~ices provided for an excra fee include additional and
guest meals, special transportation, personal laundry service, hair
care salon, and cable TV.
., .
~.~AJ .
Eor Discussi on Pu [poses On Iy
NOTE 3- FINr..NCING PROGRAM
Plans of the Corporacion include the funding of purchasc and
renovation of the proj oct ',.lith tax-exempt revenue bonds issued
through the Pincllas County Health facilities Authority (the
Authority), and sponsor equity and bond contribution.
A sumIDary of the forecasted sources and uses of funds is provided in
Table 2.
TABLE 2
FORECASTED PROJECT SOURCES M~D USES OF FUNDS
(Preliminary - Subject to Change)
Amount
Sources
Series 1992 Bonds
Subordinated debt
Sponsor loan
$ 7,265,000
3,oOo,doO
300.000
Total
$10.565.000
Uses
~10,565.000
Refunding of indebtedness
Construction and renovations
Debt service reserve
Funded interest
Underwriter's discount
Costs of issuance
Marketi.ng fund
Taxes
$ 7,500,000
1,006,515
726,500
371,385
145,300
295,300
400,000
120.000
Total
Series 1992 Bonds
The proceeds from the sale of the Series 1992 Bonds vil1 be used to
finance the costs of (i) the purchase of the first mortgage from the
Resolution Trust Corporation and purchase of the title to the
property from the previous o~~er, (ii) the renovation of the Project
building, (iii) the debt service reserve fund, (iv) funded interest,
(v) ce rea in bond is suance cos ts , (vi) paymen t 0 f back real es tate
taxes, and (vii) the creation of a marketing fund.
- 11 -
.' ~'. ., . .. ~,'" "'0- .... . . . ,'. . . .' '.. ... .', \' , , ... (
Series 1992 Bonds (Continued)
[}G1AFT
For Discussion Purposes Only
NOTE 3 - FINANCING PROGRAM (Continued)
For conservative purposes. the Series 1992 Bonds are assumed to bear
interest annually at thc rate of 10.50 pcrcent and shall mature on
"March 1 of each of the years and in the principal amounts set Eorth
in Table 3 below.
TABLE 3
SERI ES 1992 BONDS MATURITY SCHEDULE
Total
Year Principal Interest Payment
1993 $ $ 762,800 $ 762,800
1994 45,000 762,800 807,800
1995 50,000 758,100 808,100
1996 55,000 752,800 807,800
1997 60.000 747,100 807.100
1998 65,000 740,800 805,800
1999 75,000 734,000 809,000
2000 80,000 726,100 806,100
2001 90,000 717,700 807,700
2002 100,000 708,200 808,200
2003 110,000 697,700 807,700
2004 120,000 686,200 806,200
2005 135,000 673,600 808,600
2006 145.000 659,400 804,400
2007 165,000 644,200 809,200
2008 180,000 626,800 806,800
2009 200,000 608,000 808,000
2010 220,000 587,000 807,000
2011 245,000 563,800 808,800
2012 270,000 538,100 808,100
2013 295,000 509,800 804,800
2014 330,000 478,800 808,800
2015 365,000 444,200 809,200
2016 400,000 405,800 805,800
2017 445,000 363,800 808,800
2018 490,000 317,lOO 807,100
2019 540,000 265,600 805,600
2020 600,000 209,000 809,000
2021 660,000 146,000 806,000
2022 730.000 76.700 806 .700
$7, 26~i, 000 $16,912.000 $24,177.000
t
t~OTE. 3 . FUlr.J~CING PROGRAX (Continued)
i)HA~!
For Discussion Purposes Only
......
Series 1992 Bonds (Continued)
The Series 1992 Bonds <1re subj ect: to prepa)'Tllenc at any time on or
after in ....hole, or in part, at the
redemption prices (expressed as a percentage of the principal
amount) [or the redemption dates set forth belo~, plus unpaid
interest. if any. accrued up to the redemption date:
REDEMPTION
REDE.M PTI Ol-J DATES PRICE
October 1, to bue not including October 1 , %
October 1, to but not including Occober 1 , %
October 1 , to but not including October 1 , 't.
October 1, to but not including October 1 , %
Pursuant to the Indentures. a Debt
e s tabl ished \.Ii th the trus tee at
$1,790,300. Monies on deposit in the
be used to pay the principal of. and
extent that the Corporation fails to
under the Loan Agreement.
Service Reserve Fund \Jill be
a minimum amount equal ~o
Debt Service Reserve Fund ~ill
interest on, the bonds, to the
make its payn;ents as required
Sponsor Equity Loan
The Corporation received a loan in the amount of $300,000 from a
Florida not-for-profit corporation, which has some common board
member s . The loan bears interes tat 9 - 1/2 perc en t per annum and
calls for pr inci pa 1 pa)'men ts to be made from ava il ab le cash flol..'s.
TI1e forecast assumes that: there will not be any principal reduction
during the forecast period. The loan is subordi.nate to the Series
1992 Bonds.
Subordinated Loan
On September 6, 1991, the Corporation purchased t:he existing first
mortgage in the Project from the Resolution Trust Corporation (RTC)
for a total of $4,500.000. The agreement ~ith the RTC provided the
Corporat:ion 210 days to obtain financing. The forecast assumes that
a part of the proceeds from tne bond issue ~ill be used to satisfy
this obl iga t ion. In connec tion .....i eh chat transaction, the
Corpor at: ion secured owner sh ip of the Pro j ee t from the previous
owners for a total purchase price of $3,000,000. TI1e purchase price
....as pa id chroubh the i.ssuance of 1:.....0 nonrccourse, unsecured notes.
Both notcs arc noninterest-bearing and principal shall be paid from
available cash flow. The forecast asswncs that the first year that
....' i 11 achieve cash flo..... sufficicnt to pay any pr inci.pal '....i 11 be the
fiscal year ending February 28, 1995.
NOTE 4 . DEBT SERVICE COVERAGE
Debt sel:-vtCe coverage represents
expenses before interest on
amortization. Forecasted covcrages
1996 are shown in Schedule IV.
the ex.cess
the bonds,
for the years
of revenues over
depreciation and
ended 1994 through
, 1
..
NOTE 11 - AMORTIZ/\TION
DR1~r r
for Discussion Purposes Only
F inanc ing. cos ts i ncu r red \..:l th the is suance 0 f the bonds a!:"c be ing
amortized over 30 years, beginning Karch 1, 1992, the l'roject:'s
financing date, and ending the date of the final principal payment.
Financing costs arc comprised of the following:
Underwriter's discount
Costs of issuance
$ 14 S I 300
295.300
Total
SLi40,600
NOTE 12 - BALANCE SHEET
Management has forecast various assets and liabilities based on the
historical operating experience of the Project and its experience,
as follows:
* Accounts receivable are assumed to approximate 5 days of the
current year's revenues.
* Inventories and prepaid expenses are assumed to approximat:e
$25.000 a year.
* Accounts payable are assumed to approximate one month's e:-:penses
excluding salaries. employee benefics, and property expenses.
* Accrued expenses are assumed to approx.irna te one -half of monthly
salaries and benefits.
* Accrued interest payable is the amount of interest payable to the
bondholders subsequent to the previous pa)~ent dace. This amount
is offset by the monthly deposits made to the interest fund (see
No te 3).
NOTE 13 - ASSETS WHOSE USE IS LIMITED
The . bond indentures require the Corporaeion to establish and
maintain certain restricted funds. Table 11 outlines the balance as
of December 31 in these restricted funds during the forecast period.
TABLE 9
ASSETS ~~10SE USE IS LIMIT~D
(In Thousands)
1993 1994 1995 1996
Debt service rese rYe $726 $726 $ 726 $ 726
\.,Torking capital fund 250 200 200 200
Repair and re?lacement - - 100 200
- -
Total ~976 ~-~ $1. 026 $1,126
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TlllttJ;
Michi\cl,Wrighl, Ci\)' Manflgcr
4-J~C;-~
w.e, n"kcr, Public Works Direclor
111 ~\. Miller, ^..is(.n( ~ir.clor or Public WorkolEtoIV
.lP::~cmbcr 2, 1993 .
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SUn.meT:
Scn~i~ivc Envitonn1c~ttll Lnnds DcCinil~on
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Enviroul1\CI!ll\1 Mnnpgcmcnt Ilns uoon roqucsted to prQvide lhe t:\lbJcct dcfinitio!1 to you fqr rovlew ana disoussion
wIth tlac City Commis~iol1. Plcl\~c ~c'cpllho (ollowing ns oUr' tln\!l dcCinlllon or Som,itivo ED\'i.rot\o'~Qt~l Lnndc
'.in ClcClr\vn\cr, .
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Ellviro""ltJI,lnll)' Sells/rive Lnlld.r Jlrnlllllcall chour proparli6s or portions of PrOpcrtids rlJat cOII(ait1,lVa(~r o~ la.nd
fe(l(urc.s of ulI{que V(7;IIC to (lIe IVd!orc of clle citiz;clIS of Clcc"lYQt~r or to '''IS d(!s{roZ,lc nlcltlbart of clJ~'plant Of"
animal commulIity, " "
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EXAMPLES
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a. ProJ1Crtlcs COtllaillillg rare, C/I(lml8trt!d or (IIrt!ol(JfJ(:d species of special CQllcam aJ listed by the U.S. Fish ..
l:md Wildlife Service, rhe Plolirln OI'I1IC ol/d Freshwater FiJ/l CO/fl171 issioll, a/ld tllc Tampa Bay Regiol/crl
['1011I1 illS COIII/cil,' '
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Undcveloped propc/fic.r i:oll.'risri/IC of /,lclllt (1I1d (71/;171(71 ,tpacics native to CleafWC1Ur elld \'lllmrrobIG to' ..
develop/1/el/t prCMlm::; .
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Frope/fies wifll IIlIi']l/o reSOl/rces or f~alllrcs (/rG( white lI(7riy~ (0 Florida art! U1lco~1JniolZ if I C/rJonyatu and, '
wlncrnlJlc (0 loss,' '. ,. '.'.'
Land,r co;/{aillillg Si8'lific(l1I1 aJ'clJ~coIO~'l'C(1/ or historical (7{{nbiacs.
l'ropcnlcs represclIting sifJ1/ificmlcly altered ccosyslCtilJ wMcll could be restored to provide scgnifica.nl ho.blla(
to SIlJ1pOlt or prOlect e/IG(1I'/jCN.d Qr (1IrentC/led .fpccics of .rpcci(l/ ConCCI7I, orwlziclr could b, pr~st;rV,d or
el/hanced to profecr I\IC1Cer qllr1{icy (fIId qllnllr!ry, or which provide protectio1l/0r /ish alld wildlife !Ia,bilal btlt
,';"icll cell"OC be n(/cqrlotc{y profectcd. rilroligh (.Xis/illg regl/lato',;' programs; . .
d.
ct,
Fropcrcict which pro\lid~ vnhl(lvlc acec.}s,' /(md lil/ks, buffer :lonas. or'additlollS (0 existing l!J/viror.l1/c!/Ically
,'icn.r;t{vc {(/lIds alld '\Jhich (7rc esse/ltial for t"~ procccrioll Cllld mallCJ8Cnlell( 0/ those ellYirOll11lfJl/(olly
.sellSlclvc lOlld'i,'
Frope/tics loct'ltcd cOiit,'ClIOll.r to 1t(l(,(/(1/ Urerl"': 0; a pn'lIl(7ry [loodwcry whicl/, if owned by tlJ~ Cit)~ could
be /lsed (1.$ a II (7tural floodpl(lltl, IlIars", or e$(I/(1/)'i '
Prop Mias "ufl if /lOC purchased, lVolild JCJiollSfy impair che Cicy of Cl~a.rwa(cr'~ abiliCy 10 ma"as~' or
orlwwisc protect Ilcarby r./lvirOIlIllClltnl1y sensitive puvlic prope/!y,' '
fropc.iicS 'deemed dcsira/Jlc /or uCili:.ocioll as (1 p-OlCl/dWGfCr r:cllargillg area or potable H'lZt~r supply"
TOTAL P.G5
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CITY OF CLEARWATER
Interdepartmental Correspondence Sheet
DATE:
Cynthia Goudeau, City Clerk
M. A. Galbraith, Jr., City Attorney~
Ballot Question
March 23, 1994
31; b,
TO:
FROM:
RE:
'fhhlj
. In preparation for calling a special election, I have prepared a first, rough .
draft of a ballot question to be included in the resolution:
Should the City of Clearwater construct a new city hall annex on the
"Bilgore Tract" at the northwest corner of Myrtle Avenue and Pierce
Street, to consist of a four-story office building having
square feet and a parking garage, and renovate the existing city
hall on Osceola Avenue, at a cost of approximately S ?
Yes
No
As soon as an election date has been selected, I will give you a draft resolution
calling a special election and setting forth a bal lot question. I am providing
copies of this to the City Commission in advance so we can all be thinking about
how to word the question.
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I have no doubt that this question can be improved upon.
The law requires that the question contain 75 words or less. This draft question
contains 56 words, counting "four-storyll as two words to be on the safe side, but
not counting the "yesll or the "no, II \1e can Jlsqueezell this down if we want to add
more than 19 additional words.
MAG:a
Copies:
Mayor and City Commission
Betty Deptula, Interim City Manager
. .~~- . -" "'.\ - ."~'." .: .~ " '~,. ..~_.:'" ':'..~ /: ~.
3~ b.
CITY OF CLEARWATER
Interdepartmental Correspondence Sheet
TO:
FROM:
RE:
DATE:
{"
We have received a suggestion to modify the proposed ballot question as follows,
and I wish to circulate this among the Commissioners to assist in formulating the
. next and eventually the final editions of the question:
Should the City of Clearwater construct a new city hall annex on the
IIBilgore Tractll at the northwest corner of Myrtle Avenue and Pierce
Street, to consist of a four-story office building having
square feet and a multi-use parking garage to be shared bv the new
annex and the police station, Jnd rcnoYJte ~he existing :ity hall on
O:ccolJ Avcnuc, at a cost of approximately S ?
Yes
No
. The word count for this edition is 59 words, counting IImulti-usell as a sinale.
word, IIfour- storyll as two words, and each of the two numbers (represented- by
blanks) as a single word,
MAG:a
Copies:
Mayor and City Commission
Betty Deptula, Interim City
l\1ElVrORANDUl\1
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FRO~1:
Commissioner Deegan
af)
COPfE8 TO:
COMMfSSlQN
PRESS
Date ,1t4R 28 1994
CITY Cl..ti1t\
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TO:
Attorney Al Galbraith
COPIES:
City Commission, Interim City :l\.1anager
SUBJECT:
Valid Question
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DATE:
March 28, 1994
Thank you for the early draft of the proposed valid question regarding the construction of a
new City office building. I would offer the following comments:
1) Pe~sonally, I do not believe it should be called a City Ball Annex; since it will not
be adjacent to the City Hall, I believe a more appropriate term would be to call it a
Municipal Services Building or some such name.
3) I think the word "required" or some synonym should be used with reference to
modifications or renovations of the present City Hall.
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2) I think something should be done to get across the idea that the parking we are
discussing is some kind of a joint parking facility to take care of needs for the Police
Station as well as this Municipal Building.
4) Finally, although I don't know how to do it in a few words, I wish it were
possible to begin the whole thing by making some kind of a reference to the facts that
what we are discussing is a replacement for an unhealthy building for the Utilities
Department and a dil~pidated building at the East End.
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f-I4g/c:rL/
CITY OF CLEARWA'TER
Interdepartmental Correspondence
TO:
Mayor and Commissioners
Cynthia E. Goudeau, City Cler~
Swearing-in of Speakers at Public Hearings
FROM:
SUBJECT:
COPIES:
Kathy S. Rice, Deputy City Manger
Legal Department
DATE:
April 13, 1994
The following procedure is recommended to be followed for the swearing-in of speakers at
public hearings.
1) At the beginning of each public hearing all individuals anticipating making comments will
be asked to rise and be sworn.
2) The Clerk will swear-in all individuals standing, as a group.
3) As each speaker identifies themselves the Mayor will ask them if they have been sworn.
If they respond in the negative, the Clerk will swear-in that individual at that time.
The public hearing notices will be revised to indicate all individuals speaking at the public
hearing will be sworn prior to making their statement.
I realize verifying that each individual was sworn will add extra time to the proceedings.
However, in speaking with the Attorney, unless this verification takes place, the courts will not
recognize the testimony as sworn.
We did check with other municipalities. Few swear-in speakers, those that do~ basically
follow the procedure outlined,