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02/19/2002 i . ,r ,. , r f I ~ i l I I City Commission Work Session 02-19-02 11:27 ,. . \.:.,., . . ' . I \ . . ., . . ~ '. () Interoffice Correspondence Sheet From: Mayor and Commissioners Cyndie Goudeau, City Clerk ~ Bill Horne, City Managerj Garry Brumback, Asst. City Managerj Ralph Stone, Asst. City Managerj Pam Akin, City Attorney To: cc: Date: February 15, 2002 RE: Revisions to Agenda Packet for February 19, 2002 The following changes/additions are provided: . Revised Preliminary Agenda (Revision 1: 02/15/02) . PLD #1 - Reword item to read - Public Hearing & First Reading Ord#6928-02 approve text amendments to the Community Development Code. . CLK #1 - added - Appoint Commission member to represent the Commission as the Canvassing Board for the March 12, 2002 General Election. . Legal - Other City Attorney Items - added two items: 1. Outside Counsel authorization. 2. Establish compensation and one-time equity increase. . Commission Discussion Items - added - Amendment to the Interlocal Agreement Creating a Tampa Bay Regional Planning Council - Jonson. . Presentation for Thursday Night - added #2 - Dan & Nadine Carlisle presenting check for $10,000 for the Clearwater Community Sailing Association memo to com for 02-19 WS revs & adds.doc ' 1 'is'''- ~~<"'~'I;':',\~: :,n.!'~.:'~t::' ..:.\" : '~j ".- ,'. .., . '.~ . '. "',. '.....~.. .';.0.. ',.,.:.".c'" ':" e' " " , ' . ". ~ , , , ". . < :.~.'"" i 'I i . Agenda: (02-19-02) Preliminary Agenda (Work Session) / I ;).7 . . . I : . " . ' . ' . ' . . I I I , . . " ; \ . ." . . ~ PRELIMINARY AGENDA Clearwater City Commission Work Session - 9:00 A.M, - Tuesday, February 19,2002 Service Awards Employee of the Month Team Award PUR PURCHASING 1. Purchase to replace two and one addition - three (3) Chevrolet Silverado 3500 cab and chassis from Maroone Chevrolet for $68,698.00. (GSS/Fleet) 2. Purchase to replace two (2) Chevrolet Silverado 3500 HD cab and chassis with utility body from Maroone Chevrolet for 58,177,00. (GSS/Fleet) 3. Purchase equipment corrosion control (prep and paint), Gemini, Inc. for 98,000.00, (PW) 4. Purchase contract -April 1 , 2002 thru March 31, 2003 for gas material - steel pipe and fittings from M,T. Deason Co., Inc. for $68,000.00. (CGS) 5. Purchase to replace two (2) - 2002 John Deere tractors from John Deere Company for $61,357.50. (GSS/Fleet) OS DEVELOPMENT SERVICES 1 . Adopt City Commission Policy Statement to establish criteria for Waiver/Reduction of Lot Clearing and Nuisance AbatemenVDemolition Liens. Consent GSS GENERAL SUPPORT SERVICES 1. Award a contract to Gemini Inc. of Tarpon Springs, Florida for $24,000 to paint the Parks Beautification Complex,(507 Vine Avenue) Consent PR PARKS AND RECREATION 1. Approve a twenty year lease and a subsequent renewable lease extension for up to 30 years between Pinellas Community Center, Inc. AKA the Long Center and the City to lease City land for the operation of a facility for public recreation currently known as The Long Center, including an annual lease payment by the City. Consent PW PUBLIC WORKS 1. Ratify and confirm the additional transfer of $43,807.50 to the State of Florida Department of Transportation (FOOT) for the relocation of existing potable water and sanitary sewer facilities impacted by the FOOTs S,R. 595 (All. US 19/Fort Harrison Ave.) Roadway Improvement project. Consent 2. Approve Supplemental Work Order #1 in the amount of $18,000 to Tampa Bay Engineering, Inc., for additional utility relocation design services being performed in conjunction with the Florida Department of Transportation's (FOOT) S.R. 55/US 19 (CSX RR to south of Enterprise Rd.) Roadway Improvement project. Consent 3. Award a contract to OMS Environmental, Inc., in the amount of $135,000 for smoke testing of sanitary sewer lines at various locations throughout the City of Clearwater, in accordance with Sec. 2.564(1 )(d), Code of Ordinances, City of Port Orange, Florida contract. Consent 02-19-02 Worksession Agenda.doc 1 Revision 1: 02/15/02 '. .' ~ . \, I . 6 .' ': : l,. .. I , . " '. '. . ..v . .' ': " .'.' . . t' , 4. Public Hearing & First Reading Ord #6936-02 - vacate the 15 foot sanitary sewer easement lying over the 15 foot vacated alley which lies within Block 3, "Plot of the Wallace Addition to Clearwater", as recorded in Plat Book 3, Page 6 of Official Records of Hillsborough County, Florida of which Pinellas County was formerly a part (AKA 601- 639 South Fort Harrison Avenue) (V2002-01 White/Publix). 5. Award a contract for legal advice concerning the FDEP consent agreements with Akerman, Senterfitt & Eidson, P.A. not to exceed the amount of $10,000, Consent 6. Approve amendment of the Capital Improvement Program (CIP) to restructure current stormwater utility funding by reducing project budgets by $306,300.92 of stormwater revenue and $6,628,284.45 of FY 99 revenue bond proceeds for a total decrease of $6,934,585.37 and increasing project budgets by $18,135,387.00 of FY 02 revenue bond proceeds, $3,100,000.00 of grant revenue from the Southwest Florida Water Management District (SWFWMD), $1,500,000.00 of grant revenue from a Florida Department of Environment Protection (FDEP) water resource grant and $277,000.00 of lease purchase revenue for a total increase of $23,012,387.00 resulting in a net budget increase of $16,077,801.63. 7. Approve amendment to the FY 02 Stormwater Utility Fund annual operating budget increasing stormwater fee revenue by $1,366,110; adding two FTE positions (Research Environmentalist and Senior Accountant) at an increase of $59,100 including benefits; upgrading an Environmental Technician position to a Research Environmentalist at an increase of $1,650 including benefits; upgrading four Public Service Technician II positions to Public Service Technician III positions at a total increase of $5,400 including benefits; increasing debt service by $53,000 for the lease purchase of a Grade-All excavator, well points and headers, and laptop computers for field operations; increasing internal service charges by $28,000 for maintenance of and support for the excavator and computers; increasing other equipment service by $3,000 for maintenance of the well points and headers; increasing principal transfers to debt service funds by $329,000 and interest transfers to debt service funds by $634,000 to provide funding for debt service on the 2002 revenue bonds when issued for a total operating budget expenditure increase of $1,113,150 and a total net budget revenue increase of $252,960, PLD PLANNING 1. Public Hearing & First Reading Ord #6928-02 approve text amendments to the Community Development Code. 2. Public Hearing & First Reading Ord # 6924-02,6925-02 - Land Use Plan Amendment and Rezoning for property at 19034 US 19 North from Commercial General to Residential Medium (Lot 1, Bradford Court Subdivision in Section 19-29S-16E) (Bradford Scott Corporation) LUZ 01-09-08 CLK CITY CLERK 1 . Appoint Commission member to represent the Commission as the Canvassing Board for the March 12, 2002 General Election. Consent 02-19-02 Worksession Agenda.doc 2 Revision 1: 02/15/02 CA LEGAL DEPARTMENT Resolutions 1. Res #02-14 Assessing a lien against 1130 Engman Street in the amount of $4,771.24 for demolition costs without consent of owner, Agreements, Deeds and Easements 1. Special Warranty Deed - Greenwood Apartments 2. Sidewalk Easement - Kurdi Inc. Other City Attorney Items 1. Authorize the City Attorney to hire Thompson, Sizemore, and Gonzales to represent the City and James Wood and to obtain additional outside counsel to represent Donald Brown in the matter of Katherine Palisano v. City of Clearwater, et al. in the total estimated amount of $60,000. 2. Establish compensation of Assistant City Attorney II's in SAMP 6 band and Assistant City Attorney I's in the SAMP 5 band. Authorize a one-time special equity increase in the salaries of Paul Richard Hull and Leslie Dougall-Sides, Assistant City Attorney II's at an estimated amount of $12,993. City Manager Verbal Reports Commission Discussion Items 1. Amendment to the Interlocal Agreement Creating a Tampa Bay Regional Planning' Council - Jonson Presentation for Thursday Night 1. ' Clearwater Community Sailing Center Sailability 501 (c) 3 Program was awarded "Outstanding New Program" for the year by the Community Sailing Counsel of US Sailing. 2. Dan & Nadine Carlisle will present a $10,000 check for the Clearwater Community Sailing Association. 3., Florida Huddle Update - Mike Meidel Other Commission Action Adjourn 02-19-02 Worksession Agenda.doc 3 Revision 1: 02/15/02 Worksession Item II: Ph I 1'-1 Clearwater City Commission Agenda Cover Memorandum Fiml Agenda Item II Meeting Date: 2/21/02 SUBJECT/RECOMMENDATION: Approve a fifteen year lease and a subsequent renewable lease extension for up to 30 years between Pinel/as Community Center, Inc. AKA The Long Center and the City to lease City land for the operation of a facility for public recreation currently known as The Long Center, including an annual lease payment by the City, l&I and that the appropriate officials be authorized to execute same, . SUMMARY: . Pinellas Community Center Inc. (Center) currently leases property from the City at 1501 North Belcher Road for the purpose of operating a public recreational and educational facility. The lease is scheduled to expire April 19, 2006. . Since this was the original operational lease, during the 10 years of this agreement the staffs at both the Center as well as the City have found the lease does not adequately address the actual working relationship with both organizations. It is the opinion of both organizations to craft a lease agreement that is consistent and functional as to how the City and the Center will transact business and the City will utilize the facility. . The new agreement provides for a City presence in the offering of diverse programming for the community. Highlights of the new agreement include: ~ Priority use for City scheduled programs and activities. In addition, a priority of use ranking has been establ ished. ~ Annual base lease payment of $327,000 with an annual COLA adjustment of three percent. Lease payment includes program use, office space, storage for all City and City co-sponsored programs. An annual capital improvement project in the amount of $67,000 to fund capital replacement items, formerly known as the sinking fund,' will be established. Lease payment and capital improvement funds are subject to annual City budget appropriation. ~ Core programming protection for the City for any programs or rental that might compete with, encroach or acoustically interfere with any City offering. ~ Detailed revenue and expense reports. ~ Up to four swim meets and four athletic tournaments in the facility with no rental fee. Prevailing Center rental fees will be applicable for tournaments that exceed these thresholds. Reaffirms the original intent of the facility and also that the facility is to be maintained, operated, open and accessible to the public in a manner generally consistent with the operation of City public recreational facilities. . Staff recommends approval of a fifteen-year lease between the Center and the City for the operation of the Long Center a~d also the renewable extension. Reviewed by: Originating Dept: , . legal ur2' > Infu Srvc N/A Kevin Dunb.u \/~,." ~ -.' Budget ~J Publl'c Works N/A Parks & Recreation Department Purch.sing ~ DCM/AC~ ~ User Dept. 0. Current FY RiskMgmt ~ Other I Parks & Recreation Department Attachments Costs Total N/A N/A Funding Source: CIP OP Other Submitted by: i2. . " 1.1. A City Manager r.l4N IV~ Printed on recycled paper o None Appropriation Codt!: Rev. 2/9/' range of activities for individuals and family groups of all ages and abilities and to better specify financial obligations and facility use among the involved parties, NOW, THEREFORE in consideration of the faithful performance by each of the parties of the covenants and agreements between each other nlade, it is mutually agreed between the parties hereto as follows: 1. For and in consideration of the sum orOne Dollar ($1.00) per year and other good and valuable consideration to it in hand paid, the receipt whereofis hereby acknowledged, the City does hereby lease unto the Center that certain parcel of real property located in Pinellas County, Florida, which is described in Exhibit A attached hereto. 2. The term of this agreement shall commence on February _, 2002 and end on April 18, 2016. This lease is renewable for successive five-year periods until April 18, 2046. However, nothing in this paragraph shall be deemed a waiver by the City of its rights to cancel or not to renew this Agreement as provided in Paragraphs 16 and 20. As used herein, the expression "term hereof' refers to the initial term hereunder and to any extension thereof as herein provided. 3. The Center has constructed recreation, education and athletic facilities (hereinafter referred to as the "Project") including but not limited to an Olympic size swimming pool, an indoor gymnasium, a playfield, additions as may be approved from time to time and accessory facilities related thereto. The development of the property has been in accordance with a site plan approved by the City. 4. The City and the Center agree that the Board of Directors of The Pinellas Community Center, Inc., dba The Long Center, will serve as the policy making body for the facilities throughout the term of this Agreement. The Board of Directors of The Pinellas Community Center, Inc., dba The Long Center, consists ofa maximum of twenty one members, and no less than two of the twenty-one will be appointed by the City and one ex officio member to be the City Manager or his designee. The Long Center Board of Trustees, for foundation development, may appoint three (3) members with one (1) of the three (3) being a resident of the City of Clearwater. The Board of Directors shall serve the Center according to its articles of incorporation and by-laws, which may not be 2' :'. . ''', : .... " ~ ; ..~. ':....;.. :' h, ~',' " , ' ~. t. , ". , If . ',. . Final Agenda Item # ('lk I ~3. Clearwater City Commission Agenda Cover Memof~ndum Workscssion Item #: Meeting Date: 02/21/02 SU B J ECT /RECOMMEN DATION: Appoint Commissioner Jonson to represent the Commission as the Canvassing Board for the March 12, 2002 General Election. o and that the appropriate officials be authorized to execute same. SUMMARY: Section 101.5612 Florida Statutes provides for the testing of the tabulating equipment to determine if the equipment will correctly count the votes cast and that the Canvassing Board convene at this time or appoint one of its members to represent it. The test is open to the candidates, press and public. The testing will take place at the Election Service Center on March 4, 2002 at 4:00 p.m. The Canvassing Board representative will also need to be present at the Center on March 12, 2002, at 7:00 p.m. to rule on absentee ballots. The Election Service Center is located at 14255 49th Street N., Suite 202, Clearwater, Florida. Reviewed by: Originating Dep' '. Costs Legal NA Info Srvc NA CITY CLERK'~) Total , Budget NA Public Works NA User Dept.: Funding Source: Purchasing NA Current FY CI Risk Mgmt NA Attachments OP Other o None A ro riation Code: