02/12/2002 - Special
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CITY COMMISSION
02/12/02 9:30A.M.
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AGENDA
CITY COMMISSION SPECIAL WORKSESSION
Tuesday - February 12, 2002 - 9:30 A.M. - Commission Chambers
1 . Call to Order
2. Review of Commission Policies.
a. Recommendations from Staff
1. Cyndi T arapani
2. Tina Wilson
3. Margie Simmons
4. Other
b. Commission Recommendations
3. Adjourn
02-12-02 Special Commission Meeting Agenda
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BUDGET
DEPARTMENT
Budget & Accounting I. ... ...... ..... .... II .... ..... ...... ......1........ ... ...... ..... .... ... Pages 3-5
Balanced Budget ........ ...... .,, II ...... ,.. ... ......... ........... ........ II '" ..... ...... ......... '" '" ... ...3A
Maintenance of Capital Plant and Equipment.....................................................38
Budgetary- Review Process.. 11.11.11 .... 11.11.11 ... II .... It ... II ... 1,.11.11 ... II ..,. II ". 1.1 .,, .t' ... '" II 3C
Budgetary- Position Control..... ..... ............ ................... ..... ... ........ ... .... II ...... .,. ..... 3D
General Fund Reserve ........ '" ..... ......... ......... .................. ... ......., ... ... ... ...... ... .,, .113E
Enterprise Fund Reserves ...... II ... .................. .................. ... ... ........ ...... ...... ... ... ... 3F
Capital Improvement Budget and Capital Improvement Plan ............................ 3G
Penny for Pinellas Funds.................................. ............... ........... ... ......... ... ........ 4H
Road Millage. ...... ........ ... ........... .t' ............................ ........ ... ....t... ... ...... ... ... ... ... ....41
Enterprise Funds .. ...... ... .............. .... ............. ......... ................ '" " ... ...... ... ...... ... ... 4J
Enterprise Fund Transfer Payment..................................................................... 4K
Interfund Administrative Charge......................................................................... 4L
Interfund Other Service Charge ......................................................................... 5M
CRA Contribution to General Fund .................................................................... 5N
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Special Events Fee ,. .,. ................................ ...... ............... ... ..... ...... ... ... ... ... ... ..... 50
Accounting Procedures.. ..... ......... ... ...... ... ."... ....,... ............. .,...... .,, ... ... ... .,. ... ... ... 6P
Annual Audit .... ...... ,. ... .......,. '" '" " .... I.... ... ...............,....,... ... ..... ... ... ... ... ... ... ........ 60
Review of Rate Schedules.. ... ... ......... ... ... ......... .......... ..... ............~....... ...... ........ 6R
Debt Policy......................................................... ~.,.............................................. 6S
Investment PolicY'1 ...... ... ........... ... .... '" II ... '" .,. '" ............... ... ... I....... ... ... '" ... ... ... ... 6T
Health Insurance Stabilization Fund.................................................................. 6U
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CITY COMMISSION POLICY
Budget
A. Balanced Budget. NEW. It is a policy of the City Commission to adopt a
balanced budget for all funds. The City will avoid budget and accounting
practices that balance the budget at the expense of future budgets.
B. Maintenance of Capital Plant and Equipment. NEW. It is a policy of
the City Commission that the City's budget will provide adequate funding
for maintenance of capital plant and equipment and the funding for their
orderly replacement.
C. Budget Review Process. NEW. It is a policy of the City Commission to
be provided with a quarterly budget report comparing actual versus
budgeted revenue and expense activity.
D. Budgetary Position Control. NEW. It is a policy of the City Commission
that the total number of permanent full-time and part-time positions (full-
time equivalents) approved in the annual operating budget may not be
exceeded without prior approval of the authorized staffing level.
E. General Fund Reserve. REVISED. It is a policy of the City Commission
to maintain a General Fund reserve equal to 80/0 of the subsequent year's
budgeted expenditures as a contingency fund to meet unanticipated
financial needs. Should funds in excess of 80/0 be available in any fiscal
year, these funds shall be identified as available, and may be appropriated
for specific Capital Improvement Projects or other one-time needs as
approved by the City Commission.
NEW. In addition, it is a policy of the City Commission to maintain an
additional General Fund reserve equal to Y20/0 of the subsequent year's
budgeted expenditures to fund unanticipated retirements of General Fund
long-term employees during the given fiscal year.
F. Enterprise Fund Reserves. NEW. It is a policy of the City Commission
to maintain a reserve equal to xxx months working capital in each of the
City's Enterprise Fund operations to serve as a contingency fund to meet
unanticipated financial needs. Need Margie's input
G. Capital Improvement Budget and Capital Improvement Plan. NEW.
It is a policy of the City Commission to adopt a six-year Capital
Improvement Plan and Budget which summarizes the project scope,
estimated cost estimates by project, method of financing, and anticipated
operating costs of each project.
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H. Penny for Pinellas Funds. NEW. It is a policy of the City Commission to
hold a special public hearing to discuss the use of Penny for Pine lias tax
prior to the adoption of the capital improvement budget. In addition, a
special public hearing regarding any funding change in a Penny for
Pinellas tax project totaling $500,000 or more.
I. Road Millage. REVISED. It is a policy of the City Commission to
establish a millage levy in order to maintain the City's streets, sidewalks,
and bridges in an effort to maintain a 10-year replacement cycle by
allocating funds for this purpose in the annual budget process.
J. Enterprise Funds. It is a policy of the City Commission that all Enterprise
Fund operations shall be self-supporting, and shall pay administrative and
other appropriate service charges to General Fund Operations for support
at a level determined by the City Commission.
K. Enterprise Fund Transfer Payment. Revised. It is a policy of the City
Commission that the specific enterprise operations designated by the City
Commission shall annually transfer to the General Fund an amount
determined appropriate to be considered reimbursement in lieu of taxes.
In April 1989, the City Commission established this rate at 4.5% of
prior-year gross revenues.
In 1996, upon the adoption of the Gas Rate Study, the Commission
approved an exception to this policy setting the Gas contribution
was changed to $1.25 million, or if the total of the dividend payment
and the PILOT (payment in lieu of taxes) exceeds $1,508,720 (this
amount represents the PILOT payment in effect prior to the 1993
Gas Strategic Plan plus the $1M level established for the dividend
payment in 1996), then the dividend will be decreased such that the
total of the dividend and the PILOT equals $1,508,720 until such
time as the Gas Fund's net income less any bond interested earned
exceeds $2.5 M annually. At this point, the dividend will be set at
one-half of the Gas Fund's prior year net income less any bond
interest income. In addition, the concept of accumulating the net
over payments made by the Gas Fund as a result of maintaining
the $1 M/$2.5M dividend payments during the strategic expansion is
to be eliminated.
In September 2000, with the adoption of the 2001/02 Annual
Operating Budget, the City Commission expanded this policy,
which had previously been imposed only on the utility enterprises,
to include an annual payment in lieu of taxes from the Marine and
Airpark Fund. At the current time, the Parking Fund has not been
imposed such a payment.
L. Interfund Administrative Charge. Revised. It is a policy of the City
Commission that an allocation shall be made annually distributing the
costs for administrative support departments among all operating
departments. This distribution shall be proportionately based on the
operating department's annual budget, and shall not be charged to
General Fund departments.
In 1996, upon the adoption of the Gas Rate Study, the City
Commission approved an exception to this policy allowing the Gas
Fund to maintain the same charge for administrative support from
Budget as the 1995/96 charge increasing the amount annually by
the cost of salary increase index computed by the City Manager.
Beginning in fiscal year 2001, the City Commission approved an
adjustment to the Gas Fund charge increasing the charge by
$325,000 over the computed amount to bring the Gas Fund more in
line with the proportionate amount calculated in the same manner
as the Other Enterprise Funds.
Due to the nature of the Harborview Fund, this enterprise operation
is not charged this fee.
M. Interfund Other Service Charges. REVISED. It is a policy of the City
Commission that the cost of services provided to Enterprise Fund
operations by General Fund operations shall be charged to, and paid by
the Enterprise Fund.
N. CRA Contribution to General Fund. REVISED. It is a policy of the City
Commission that services provided for administrative support to the
. Community Redevelopment Agency (CRA) by City employees shall be
reimbursed to the General Fund. Such reimbursement shall be
approximate actual costs incurred by the department, together with any
associated costs.
O. Special Event Fees. REVISED. It is a policy of the City Commission to
wave all fees and related charges for City sponsored or co-sponsored
events, including, but not limited to. Fun IN Sun, Jazz Holiday, July 4th,
Turkey Trot and Martin Luther King Parade.
The Special Events Committee will review applications tor use ot City
beaches, sidewalks and rights-at-way. Sponsoring organizations will be
responsible for the costs of City services needed in conjunction with the
events.
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Accounti ng
P. Accounting Procedures. NEW. It is a policy of the City Commission to
establish and maintain a standard of accounting practices on a basis
consistent with Generally Accepted Accounting Procedures (GAAP), and
the Governmental Accounting Standards Board (GASS), and the standard
practices of the Government Finance Officers Association of the United
States and Canada (GFOA).
In addition, it is a policy of the City Commission to comply with the rules of
the Auditor General and the Uniform Accounting System as required by
the State of Florida.
a. Annual Audit. REVISED. It is a policy of the City Commission to have a
Certified Public Accounting firm perform an annual audit on all of the City's
funds.
A work session will be held each year within 60 days of the release of the
annual financial audit of the City. At that time, the over all financial
condition of the City and its enterprise funds will be reviewed.
R. Review of Rate Schedules. REVISED. It is a policy of the City
Commission. to review rate schedules of the City of Clearwater at a
minimum of every 5 years. The purpose of the review will be to assure
rates are set in a manner to be fair and equitable while covering the City's
cost to provide the service.
S. Debt Policy. Need Margie's input
T. Investment Policy. Need Margie's input
U. Health Insurance Stabilization Fund. Need Margie's input
Recommended Current Policies for Elimination:
PACT
Financial Support to Social Service Agencies
Filling Position of Retired Employees Still on Payroll
Pilot/Seed Programs
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~ Clearwater
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Interoffice Correspondence Sheet
TO:
BILL HORNE, CITY MANAGER
GARRY BRUMBACK, ASSIST ANT CITY MANAGER
CYNDIE GOUDEAU, CITY CLERK
FROM:
CYNDI TARAPANI, PLANNING DIRECTOR
REVIEW OF CITY COMMISSION POLICIES
RE:
DATE:
FEBRUARY 1, 2002
At your request, I have reviewed the current City Commission policies for any conflicts
or differences with the Comprehensive Plan and/or the Community Development Code and
provide the following comments. I have organized my comments by policy number, describe the
conflict with the Code and proposed a solution to resolve the issue.
~itv Commission Policies on Land Development
Pages 17-19
A. Street Vendors
Conflict: The provisions for street vending are codified in Chapter 23 of the City
Code, Peddlers, Solicitors and Canvassers and this policy appears to be more
restrictive than the Code.
Recommendation: Review with Legal and any other affected departments to fully
determine the conflict and then revise accordingly.
E. Site Plan! Ordinance PendKng
Conflict: This policy references certified site plans that no longer exist in the
Community Development Code. In addition, the Community Development Code
prescribes the method by which approved site plans may be revised after the initial
approval.
Recommendation: Delete this policy since the amendment process for an approved
site plan is established in the Community Development Code.
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F. Scenic Corridors
Conflict: This policy supports low density residential on scenic corridors. The
development potential for all property in the City is established by the
Comprehensive Plan and some areas on a scenic corridor currently have office or
commercial plan categories. This policy is in conflict with the adopted
Comprehensive Plan.
Recommendation: Delete this policy since it is in conflict with the Comprehensive
Plan so that the Plan remains the only document establishing land use priorities.
H. Variance toRPD Projects
Conflict: With the adoption of the new Community Development Code in 1999,
the RPD (Residential Planned Development) district no longer exists.
Recommendation: Delete this policy since the RPD district no longer exists.
K. Subdivision of Property
Conflict: This policy provides for a different interpretation on the number of signs on
a property than the Community Development Code.
Recommendation: Delete this policy since it is in conflict withthe adopted
Community Development Code.
L. Mobile Home Park Conversions
Conflict: Objective 1.0, Policy 1.1 and Objective 2.0, and Policy 2.1 have been added
to the Housing Element of the Comprehensive Plan (Excerpts attached). Therefore,
these four items are no longer needed since they have been included in the Plan which
carries the force of law.
The compatibility requirement of Objective 3.0 is addressed by multiple policies and
objectives in the Land Use Element of the Comprehensive Plan; therefore, Objective
3.0 is also no longer needed.
Policy 3.1 references the Planned Development District that no longer exists as a
result of the Community Development Code adoption in 1999.
Recommendation: Delete all of these policies regarding mobile honle park
conversions since these policies have been added to the Comprehensive Plan and are
a local law.
Thank yo,u.
cc: Pam Akin, City Attorney
Leslie Dougall-Sides, Assistant City Attorney
Lisa Fierce, Assistant Planning Director
Gina Clayton, Long Range Planning Manager
Goals. Objectives. and Policies
Housing
13.3.8 Continue to review and update housing related codes to allow optimum use of
labor and materials.
13.3.9 Continue to contribute to the support of Clearwater Neighborhood Housing
Services. Tampa Bay Community Development Corporation and other
organizations promoting neighborhood revitalization and stability.
13.4 Objective for Adequate Sites for Very Low, Low and Moderate Income
Households Continue to provide zoning and land use regulations which allow for
the development and redevelopment of affordable housing in stable
neigh borhoods.
Policies
13.4.1 All assisted housing shall meet the requirements of the Community
Development Code, including landscaping, and shall be consistent with the
character of the surrounding neighborhood.
13.4.2 Assisted housing should be located in close proximity to employment centers,
mass transit services, parks, and commercial centers.
13.4.3 Buildings and grounds at assisted housing locations should be maintained so as
to preserve a desirable living environment.
13.4.4 . Maintain residential zoning districts in a variety of densities and locations in
order to accommodate more affordable sma)) lots, small and medium size
apartments, and mobile homes.
13.4.5 Continue to utilize zoning to minimize and mitigate commercial encroachment
in residential areas.
13.4.6 Mobile homes shall be maintained as an affordable housing option for existing
and future residents. The City of Clearwater shall continue to utilize the Mobile
Home Park zoning classification for defining existing and proposed mobile
home sites.
13.5 Objective for Group Homes and Foster Care Facilities and special needs.housing-
Continue to provide zoning and land use regulations which allow the establishment
of group homes, foster care facilities and special needs.housing subject to
minimum State requirements.
Policies
13.5.1 Establish population based standards for group homes and foster care facilities
in concert with knowledgeable State and community human services
organ izations.
13.5.2 Encourage and assist human services agencies and other community groups in
developing special living facilities at a level appropriate to Clearwater's
population and needs.
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Goals. Ohlectives. and Policies
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13.6.6 Use rehabilitation of public housing units as well as the provision of new
housing to increase the housing stock for low and moderate income households.
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13.6.7 The City of Clearwater shall continue to protect and preserve historically
significant housing and neighborhoods through the implementation of Historic
Preservation Section (Division 10) of the Community Development Code.
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13.7
Objective for Relocation Housing - Where public projects of the City require the
relocation of individuals and/or families, relocation assistance shall be provided
where it is necessary for safe and adequate shelter.
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Policies
13.7.1 The City shall provide temporary relocation assistance to enable rehabi litation
of substandard housing.
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13.7.2 The City shall provide relocation assistance and counseling, as needed, to effect
the clearance of dangerously deteriorated houses.
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13.7.3 The City shall regularly monitor grant opportunities and provide coordinating
services to assist in maximizing intergovernmental revenues and assistance
. targeted to housing and neighborhood improvements.
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13.7.4 The City shall determine that adequate mobile home sites or other suitable sites
exist for the relocation of mobile home owners prior to actions, including the
approval of a rezoning, wh ich result in removal or relocation of mobile home
owners.
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13.8 Objective for Housing Implementation Programs Cleanvater Neighborhood and
Affordable Housing Advisory Board, which includes representatives from agencies
directly involved in housing issues will serve as a standing committee on housing
and will assist in facilitating planning efforts and provide coordinated housing
programs on a local level.
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Policies
13.8.1 Utilize applicable Federal and State programs to provide local housing.
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13.8.2 Participate with the Tampa Bay Regional Planning Council in the preparation
of housing plans and programs.
13.8.3 Participate with Pine lias County in providing short-term emergency housing for
the homeless and transitional housing for qualifying households with special
needs.
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13.8.4 Promote equal opportunity for all persons, regardless of race, sex, age, or
marital status in obtaining adequate housing and eliminate discrimination in
housing.
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CITY COMMISSION POLICIES
TABLE OF CONTENTS
Boards ... ..... ... ...... .,. ...... .,. ...... ... .,. '" '" " .....,........,.... I..... ,.,.... ,1.".".,1 .".... Pa ges 1-2
Representative Ba lance... .................... .... ... ........ ... ... ... ........... ........ ... ... ... ... ... .... 1 A
Ad Hoc Committee............................................................................................. 1 B
City Representatives on Non-City Boards.................... ...................................... 1 C
Non-Board Business Functions Sunshine Law ..................................................1D
Special Request................................................................................................. 1 E
Input to Other Boards/Committees ............................... ...................................... 1 F
Letterhead. ..... ...... ... ... ... ... ... ... ... ...... ..... ....... ..... ... ... ...... ........ ... ..... ... ... ... ...... ... ....1 G
Campaign Material During Meetings........... ........ ...............................................1 H
Input to Advisory Boards ..... ......... ........ ... ........................................ ... ... ... ...... ... ..1 I
City Representatives on Non-City Boards... ................... ....................... .............. 1 J
Advisory Board Dinner....................................................................................... 2K
Budget ... ........... ... .,, '" .,.... ... .......,.....,. " .....,... ... ......... "......... ....,....... I.... Pages 3-5
Special Event Fees.............................. ........................................... ... ...... ... ...... . 3A
General Fund Unappropriated Retained Earnings....... ...................................... 3B
Funds Other than General Fund........................................................................ 3C
Lease Purchase of Major Capital Acquisitions.... ......... ............................... ....... 3D
Ten-Year Road Resurfacing Cycle.............. ....................................................... 3E
Pact.. ... ...... ........... .f. ... ... .,. .f' .f' .,. .,. "'ff'" 'f" ff' ..... .f' ...... 'f' 'f... ... .,. ..... ... ... ... 'f. .,. .t. .,.. 4F
Proprietary (Enterprise) Funds................................................................. ......... .4G
Utility Transfer Payment...... ............ ............ ........ ...... ........ ...... .................... ....... 4H
Interfund Administrative Charge..........................................................................4 I
Interfund Other Service Charge .................................................................. ........ 5J
Financial Support to Social Service Agencies .................................................... 5K
CRA Contribution to General Fund .....................................................................5L
Health Insurance Stabilization Fund............................... ~.................................. .5M
Filling Position of Retired Employees Still on Payroll ... ...................... ... ... .......... 5N
Pilot/Seed Programs.......................................................................................... 50
Review of Rate Schedules........... .............. ...... ...... ... ... ..... ....................... ...... .... 5P
Review of Annual Audit....... ... ... ...... ......... ................. ... ......................... ............. 5Q
City Commission ... ... ... ... ... I" I" ... ... ..... ...... ......... ... ......... ..... .,. I...t. " ....... Pages 6-8
Resolutions I........, '" 'f' ... I" '" ... .,, '" .f"f'" .." '" ...... ... ...... .f. ......f. 'f' ....f .,. .... " .,. ... 'f. .... 6A
Proclamations............................................................................................. ....... 6B
Representation on Boards.................................................................................. 6C
Citizen Inquiries.................................................................................................. 6D
Departing Comm issioners' Gifts................. ~....................................... ... ... .......... 6E
Travel I' ... ... ........... 'f' ... ... ... ... ....f..f. ff'ff.f' ... 'fl ..f". ". ...... .1. ........ '" ..... ... .t. ... ... .......... 7F
Fund Raiser.. ... ..... ....., ... ... .., ...... ... ........ ... ...... ... ... .......f ...... ... ..... ... ... .,. 'f. ... ... ... .... 7G
Staff Projects ... ..... ... ... ... ... ... ...... ... ........ ... ......... ... ... ...... ....... ...... ... ... ... ... ... ... ... .... 7H
Annual Dinners.. ... ... ... ... ... ... ........ ......... ... .... ..... ... ... ... ............. ... ... ... ... ... ..... .... .....7 I
Televising Commission Meetings............... .................... ......... ................... ......... 7 J
Information Available to Public and Press.. ......... ........... ........................ ......... 7K
Distribution of Commission Mail ........... .............................................. ................ 7 L
Stratetgic Planning........ ...... ...... ..... ............ ...... ........... ...... ......................... ....... .8M
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Ci~y Employees....... .... '" I.... ..........,..1.................................................... I... Page 9
Participating in Auctions............. ....................................... ................................. 9A
General Administration. ........... .......... ..... ........................ ................. Pages 10-16
Application Fee Waivers............. ..........".... ................. ......: ..... .......................... 10A
Sparkling Clearwater. ............ .................... ........................ ........... ....... ........ ..... 1 DB
Drew Street Banner.......................................................................................... 1 DC
Fire Lanes........................................................................................................ 11 D
Copyright Fees .... ... ..... .... ......... ...... ... ..... ... ......... ............ ....... ........... ... ... ..... ..... 11 E
Renewal........................................................................................................... 11 F
Stationery .... ..... ... ... ..... .... ...... ................. ... .......... ....... .... ..... ..........".. ...... ..... .....11 G
Welcome Letters.............................................................................................. 11 H
Citizens to be Head Response......... ......... .... ..... ................ ........ ...................... .11 I
Special Event Street Closure Limitation.......... ................... ............................... 11 J
Investment. ............. ..... .... ........ ... ....... ..... ... .... ..... ............ ..... ........ ........ ... ....... ... 11 K
Land Development.. ... ... ... ... ..... ......... ...... .... ..... ............ ..... .......... ..... Pages 17-19
Street Vendors ............ ............... ............... ................. .... .................................. 17 A
Annexation Agreements.. ... ... ..... ............ ............... ..... .... ... ..... ........ ..... ............. 17B
Subdivision Monuments.. .................. ..... ... ......... ........ .... ... ..... ...... ............. ....... 17C
Petitions for Annexation................................................................................... 17D
Site Plan/Ordinance Pending........................................................... ...... .......... 17E
Scenic Corridors............................................................................................... 18F
Easement - US 19........................................................................;...........;...... 18G
Variance to RPD Projects................................................................................. 18H
Landscaping of City Roads ...............................................................................18 I
Parks & Recreation Card to Annexing Property ................................................18J
Subdivision of Property.................................................................................... 18K
Mobile Home Park Conversions................................ ....................................... .18L
LE!SJClI......................................................................................................... PCI~~ :!()
Case Reports ..................... ... .................... ............ ......... ................ .................. 20A
. Leisure .. ................... ......... ............ ..... ... ....... ..... ... .............. ............... Pages 21-22
Marina Slip Rental Fees.............................................................................;..... 21A
Marina Parking................................................................................................. 21 B
Holiday. Decorations......................................................................................... 21 C
Amending Rental Fees............ .......................................... ...............................21 D
Marina Building Rentals................................................................................... 21 E
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BOARDS
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CITY COMMISSION POLICY
A. Representative Balance. When making appointments to a board I the City
Commission will strive to assure the board has a balance of race, gender
and geographical area of the City represented.
B. Ad Hoc Comittees. Members of boards may also serve on Ad Hoc
committees or Task Forces.
C. City Representatives on Non-City Boards. Individuals appointed by City
Commission to be the City's representatives on non-City Boards will serve
no more than three consecutive terms.
D. Non-Board Business Functions - Sunshine Law. In order to eliminate
the possibility or appearance of violation of the Sunshine Law, all boards
and committees appointed by the City Commission are requested not to
schedule luncheons or other non-board business functions.
E. Special Request. Requests for special reports on projects will require
Commission or City Manager's approval prior to staff commencing efforts
in this regard.
F. Input to Other Boards/Committees. Upon majority approval, a board
may advise other boards or agencies regarding its position on issues but
may not represent that position as City policy.
G. Letterhead.. Advisory Board letterhead may be used and staff assist when
correspondence is written on behalf of the entire board. Letterhead will
not be used by individual members expressing individual opinions and
concerns.
H. Campaign Material during Meetings. During City Commission and board
meetings, board members will not display material supporting or opposing
candidates or issues on any election ballot.
I. Input to Advisory Boards. Staff will assure that input to advisory boards
regarding issues also coming before the City Commission is noted in the
City Commission's agenda items.
J. City Representatives on Non-City Boards. City Representatives on
non-City boards shall keep the City Commission informed of the activities
of the boards by providing annual reports unless more frequent reports are
requested.
Boards (contd.)
K. Advisory Board Dinner. Each recipient of an invitation to the Annual
Advisory Board Appreciation Dinner may bring one guest. Members
should 'attend at least one meeting prior to being invited to the annual
dinner.
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BUDGE'r
CITY COMMISSION POLICY
A. Special Event Fees. The Special Events Committee will review applications
for use of City beaches, sidewalks and rights-of-way. Sponsoring
organizations will be responsible for the costs of City services needed in
conjunction with the events.
All fees and related charges will be waived for City sponsored or co-
sponsored events; i.e. Fun 'N Sun, Jazz Holiday, July 4th, Turkey Trot and
Martin Luther King Parade. There shall be an annual review of City
sponsored/co-sponsored events during the budget process. An agenda
item confirming co-sponsorship and waiver of fees for those events
approved in the budget will be brought for City Commission approval at
the beginning of each fiscal year.
In the event, additional monies are requested beyond what is included in
the approved budget, City Commission approval will be needed before
said additional funds are disbursed.
B. General Fund Unappropriated Retained Earnings. In an effort to
ensure adequate financial reserves, the City has determined that a
General Fund Unappropriated Retained Earnings equal to 80/0 of the
subsequent year's budgeted expenditures shall be maintained whenever
practical. Should funds in excess of 80/0 be available in any fiscal year,
these funds shall be identified as available, and may be appropriated for
specific Capital Improvement Projects or used to reduce the subsequent
year's ad valorem millage.
This fund shall be maintained as a contingency fund, and appropriated to
meet unanticipated financial needs.
C. Funds Other than General Fund. Revenue budgets may exceed
expenditure budgets except in General Funds, which must balance.
However, expenditure budgets may never exceed available resources.
D. Lease Purchase of Major Capital Acquisitions. When fiscally advisable
and when consistent with contractual obligations, the City shall lease
purchase all capital items, which have a monetary value of at least
$25,000 and a minimum life expectancy of five years. The debt service
on lease purchase items shall be paid by the user department.
E. Ten-Year Road Resurfacing Cycle. In order to maintain the City's
streets in keeping with Clearwater's standards the Commission will
attempt to maintain a 10 year cycle for resurfacing roads by allocating
funds for this purpose in the annual budget process.
Budget (contd.)
3
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F. Pact. A millage levy necessary to generate up to $400,000 per the
agreement with the Performing Arts Center and Theatre (PACT) will be
assessed and designated annually for the support of the Richard B.
Baumgardner Center for the Performing Arts, and Ruth Eckerd Hall,
operating under the administration of PACT, Inc.
G. Proprietary (Enterprise) Funds. All Proprietary (Enterprise) Fund
operations shall be self-supporting, and shall pay administrative and other
appropriate service charges to General Fund Operations for support at a
level determined by the City Commission.
H. Utility Transfer Payment. The Utility System shall annually transfer to the
General Fund an amount determined appropriate to be considered
reimbursement in lieu of taxes.
April 1989 policy adopted by commissioners established this rate at 4.50/0
of prior-year gross revenues. This proportionate rate was adopted to
accommodate growth, and replaced prior years' policy of a prescribed
dollar contribution.
HISTORICAL NOTE:
Fiscal Year
0/0
Dollars
1990
1991
1992
1993
1994
1995
1996
4.5
4.5
4.5
4.5
4.5
4.5*
4.5*
1,772,870
1,987.380
2.050,000
2,062,680
2,270,050
2,438,620
2,587,770
* Note: Upon adoption of the Gas Strategic Plan in fiscal year 1995/96, the
. Commission agreed to replace the Gas Support contribution with a
franchise fee from natural gas customer accounts payable to the General
Fund. This. in combination with the Gas dividend, offers the General Fund
the same level of support as fiscal year 1995/96.
I. Interfund Administrative Charge. An allocation shall be made annually
distributing the costs for administrative support departments among all
operating departments. This distribution shall be proportionately based on
the operating department's annual budget, and shall not be charged to
General Fund departments.
Note: Upon adoption of the Gas Strategic Plan in fiscal year 1995/96, the
Commission agreed to maintain the same charge for administrative
support from
Budget (contd.)
4
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the Gas Fund for fiscal year 1995/96 which will be increased annually by
the cost of salary increase index computed by the City Manager (fiscal
year 1996/97 - 40/0).
J. Interfund Other Service Charges. The cost of services provided to
Proprietary Fund Departments by General Fund Departments shall be
charged to, and paid by the user department.
K. Financial Support to Social Service Agencies. The City's budget will
include nominal financial support to selected social service agencies to
augment financial requirements.
L. CRA Contribution to General Fund. It is the City's policy that services
provided for administrative support to the Community Redevelopment
Agency (CRA) by City employees shall be reimbursed to the General
Fund. Such reimbursement shall be approximate actual costs incurred by
the department, together with any associated costs.
Note: This policy will be revisited once the Development Director is hired
and other issues regarding the Community Redevelopment Agency are
addressed.
M. Health Insurance Stabilization Fund. The city commission authorizes
maintaining a special health insurance stabilization fund to guard against
future health care costs.
N. Filling Position of Retired Employees Still on Payroll. Upon review and
approval of the City Manager, a vacant position may be filled while the
former employee in that position remains on the payroll. The former
employee's "salary" shall be paid from the Unappropriated Retained
Earnings in the General Fund.
O. Pilot/Seed Programs. When establishing and providing funding for
Pilot/Seed programs a set period of time for such program shall be
determined. The length of time will be determined on a case-by-case
basis.
P. Review of Rate Schedules. Rate schedules of the City of Clearwater will
be reviewed every 5 years. The purpose of the review will be to assure
rates are set in a manner to be fair and equitable while covering the City's
cost to provide the service. .
Q. Review of Annual Audit. A work session will be held each year within 60
days of the release of the annual financial audit of the City. At that time,
the over all financial condition of the City and its enterprise funds will be
review.
5
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CITY COMMISSION POLICY
CITY CO~lI\IISSION
A. Resolutions. An individual Commissioner may request a resolution.
However, prior to preparation of the resolution, there must be a majority
of the Commission members agreeing to do so.
B. Proclamations. The City of Clearwater will consider issuing
proclamations from all segments of the community without regard to
gender, race, ethnicity or handicap. Proclamations will not be issued to
companies, "for profit" organizations, profit making agencies, political
organizations or religious organizations.
C. Representation on Boards. Whenever possible, a Commission member
appointed by the Commission as its representative on a board or
committee will receive Commission input prior to taking a position
regarding issues coming before that board. If not possible to obtain
Commission input, the Commissioner is to act to the best of their ability in
the City's interest.
F. Citizen Inquiries - Responses. In responding to citizen inquiries, the
City Manager shall respond to letters in writing and map respond to
telephone calls by return call. Letters or telephone calls to the City
Commission shall be answered by the City Manager, Mayor, a
Commissioner or an appropriate staff person as may be designated.
Copies of correspondence sent to the Commission will indicate by whom
the response will be prepared. Copies of responses will be made
available upon request.
E. Departing Commissioners' Gifts. Departing gifts shall be chosen in
consultation with the outgoing members. The value of the gifts shall be a
maximum of $300 for one full term, $500 for two full terms and $600 for
more than two full terms.
One full term. Plaque, nameplate, letter, pewter tray with seal,
Commission pictures.
Two full terms. Plaque, nameplate, letter, fax machine or City watch,
Commission pictures.
Three of more full terms. Plaque, nameplate, ring, collage or album, tray
with seal, letter, gag gift, caricature.
6
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City Commission (contd.)
F. Commission Travel. Provisions of Sec. 2.04 of the charter and the City's
travel code, Chapter 2. Administration, Article IV. Travel outside the
Tampa Bay area by any members of the Commission for City business
where the City pays the cost must be approved by a majority vote of the
Commission. The only exception to this rule are the Florida League of
Cities and, when held in Florida, the National League of Cities
conferences.
G. Fund Raisers. It shall be at the discretion of individual Commissioners
whether or not to accept invitations to fund raising activities. Expenses
incurred by acceptance are not reimbursable. City employees will not
attend these functions as City representatives.
H. Staff Projects. A Commission member shall request staff research or
projects only through the City Manager or City Attorney in accordance with
the City charter. Any request that, in the determination of the City
Manager or City attorney, will take longer than 8 hours must be approved
by a majority of the Commission.
I. Annual Dinners. Newly elected Commission members shall be invited to the
annual Phillies and advisory board dinners.
J. Televising Commission Meetings. All regular City Commission meetings
and work sessions will be televised on C-View. Efforts will be made to
also televise specially scheduled meetings and work sessions. However,
there will be times when this is not possible, or practical. No closed door
attorney/client or bargaining sessions will be televised.
K. Information Available to Public and Press. All material prepared by the
City Manager and City Attorney for the Commission shall be provided to
the press and to the public via a special box in the City Clerk's
department. Reports shall be made available in the City Clerk Department
for the public to review.
L. Distribution of Commission Mail. All mail to the Mayor-Commissioner
and the Commissioners arriving at City Hall received pursuant to the law
or in connection with the transaction of official business by the City of
Clearwater shall be copied as follows:
Commission members will receive the original of items addressed to them
whether anonymous or not. Copies of everything will be made for the City
Clerk Department, the Legal Department, and the public information file.
Mail will be delivered to the Commission at least once per week. On days
mail is not delivered, incoming mail will be faxed to each Commission
member.
City Commission (contd.)
7
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Other anonymous letters and suggestions will not be distributed.
Publications and lengthy agenda materials for other boards upon which
the Commissioners serve will not be copied. Only the agendas will be
circulated. Items of considerable length (such as petitions) will not be
copied, but instead a memo will be distributed announcing the availability
of the item in the office.
Mail with the words similar to "Personal", "Confidential", or "For the
Addressee Only" will be delivered unopened to the addressee.
The Mayor-Commissioner and Commissioners receiving individually
addressed mail will be responsible for replying, asking the City Manager or
City Attorney to reply, or placing the matter on the agenda for formal
Commission consideration.
The City Manager will be responsible for seeing that mail addressed to the
Commission as a whole is properly answered or placed on the agenda.
The City Manager will discuss with the Mayor malicious mail.
When a Commissioner serves on a board as the City Commission's
representative, that Commissioner shall keep the City Commission and
the City Manager informed of the board's activities by providing periodic
written or oral reports as the Commissioner deems appropriate.
M. Strategic Planning. Each year the City Commission shall meet in a
strategic planning session(s) to develop a five-year strategic plan which
will include a three-year financial forecast presented to the City Manager
and will be the beginning of the budget process for the next fiscal year.
8
CITY COMMISSION POLICY
CITY EIvlPLOYEES
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A. Participating in Auctions. City employees and Commissioners are
prohibited from participating in City auctions involving the sale of property
which has either been abandoned and confiscated, acquired with public
funds or which has otherwise come into the possession of the City. They
may attend as spectators but may not bid on or purchase items offered for
sale. All actions that would lead to perceptions of participation, such as a
family member bidding on items, should be avoided. It is the intent of this
policy to avoid giving "insider" information or a profit motive to employees
or their families in the disposal of surplus items.
9
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GENERAL l\Di\I1NISTRATION
CITY COMMISSION POLICY
A. Application Fee Waivers. Generally, application fees will not be waived
except for building permit. occupational license, plan review and zoninq-
related application fees will not be waived except for City proiects and
other governmental agencies. If staff believes special conditions exist,
such requests may be brought to the Commission for consideration.
Application fee waivers for governmental agencies will include all
governmental projects including those in which the governmental agency
is leasing property from a third party, providing the governmental agency
is the entity which applies for and obtains the permit. PACT will be
considered a governmental entity when considering application fee
waivers.
NOTE: The City Clerk's Research regarding waiver of application fees
shows the following:
Chi Chi Rodriquez Youth Foundation - no waivers
Center Foundtion - waive building permit fees
Pinellas County - waived building permit fees for work done by County
forces; waive fees for variance application
State of Florida - waive fees for variance applications
Clearwater Ferry - waive building permit fees
St. Petersburg Jr. College - refunded building permit fee for parking lot
None of the above includes waiving impact fees.
B. Sparkling Clearwater. In order to maintain and enhance the image of
Sparkling Clearwater, the Commission supports staff in enhanced solid
waste recycling and conservation projects, tightening and increasing
enforcement of codes (Le., fence landscaping, prohibition of banners, lot
clearing, etc.). Staff is also directed to place a greater emphasis on and
coordinate aesthetic consideration on site plans and other development
review (Le., placement of dumpsters, landscaping). Educational and
incentive programs for both City staff and the public addressing this issue
should be developed; It is the desire of the City Commission to expand
the "Make It Sparkle" program.
C. Drew Street Banner. The City Manager may approve banners to be
placed on the designated right of way where Drew Street terminates at
Cleveland Street. Requests may be submitted one calendar year prior to
the intended installation date and will be approved for a one-week time
period. The City Manager may, if no other requests have been received,
extend the approval for an additional weekend (2 days).
10
General Administration (contd.)
D. Fire Lanes. Fire Department personnel will participate in the enforcement
of parking violations pertaining to fire lanes and fire hydrants.
E. Copyright Fees. The City shall pay the necessary copyright fees to
ASCAP for those concerts in the bandshell co-sponsored by the City. The
City shall provide a monthly report to ASCAP regarding activities in the
bands hell and ASCAP shall be responsible for collecting the fees from
bands participating in non-City sponsored programs.
F. Renewal.
All renewals of agreements the City has with organizations or tenants
should be presented to the Commission at least sixty (60) days prior to the
expiration of the original term.
G. Stationery. The City shall have one form of stationery on which the City
seal will be imprinted. Paper stock will be recyclable. Other forms in
supply will be allowed to be used until said supply is depleted.
Exception: The Gas Division may continue to use its logo but the City
Seal must be located somewhere on the stationery.
H. Welcome Letters. Upon adoption of an Annexation Ordinance staff will
prepare a letter for the Mayor's signature welcoming the new resident to
Clearwater.
L Citizens to be Heard Response. Responses will be sent to those
addressing the Commission under Citizens to be Heard regarding Items not
on the Agenda. For those not requiring a specific response, a letter will be
sent from the Mayor, thanking the speakers for their input.
J. Special Event Street Closure Limitation. Street closures for special events
shall be limited to two (2) per calendar year requested by anyone non-profit
or for-profit organization. The City of Clearwater shall be exempt from this
limitation. The City shall comply with any Florida Department of
Transportation policies regarding street closures of state roads.
11
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General Administration (contd.)
K. Investment
(1) Scope
The statement of investment policy and guidelines applies to all
investments of the City's pooled cash, which includes cash and
investment balances of the following funds: General, Special Revenue,
Debt Service, Capital Projects, Enterprise, Internal SeNice Funds, and
Trust Funds.
The policies set forth do not apply to the Employee Pension and Deferred
Compensation Funds of the City of Clearwater, deposits for defeased
debt, or assets under Bond Trust Indenture Agreements.
(2) Investment Objectives
Safety of principal is regarded as the highest priority in the handling of
investments for the City. All other investment objectives are secondary to
the safety of capital. Each investment transaction shall seek to first
ensure that capital losses are avoided.
From time to time, however, securities may be traded for other similar
securities to improve yield, maturity or credit risk. For these transactions,
a loss may be incurred for accounting purposes, providing any of the
following occurs with respect to the replacement security: the yield has
been increased, or the maturity has been reduced, or the quality of the
investment has been improved.
The City's investment strategy will provide sufficient liquidity to meet the
City's operating, payroll and capital requirements. To accomplish this the
portfolio will be "laddered" with maturates each month except for those
months in which significant Ad Valorem taxes are received . To the extent
possible, the City will attempt to match its investments with anticipated
cash flow requirements. Unless matched to a specific cash flow
requirement, the City will not directly invest in securities maturing more
than 15 years from the date of purchase. And unless, specifically
matched against a debt or obligation not more than 1 00/0 of the portfolio
will have a maturity greater than 1 0 years.
The City's investment portfolio shall be designed with the objective of
attaining a market rate of return throughout budgetary and economic
cycles, taking into account the City's investment risk constraints and the
cash flow characteristics of the portfolio.
12
. ~." . .' " .' t ~ . . . " . .. t ; ~ , . . " , . .... . . ~. (
General Administration (contd.)
(3) Performance Measurement
The benchmark yield for the operating portfolio will be the weighted
average yield determined by using the following maturity distribution and
the related U.S.
Treasury yields. Treasury yields are considered benchmark for riskless
investment transactions and, therefore comprise a minimum standard for
the operating portfolio's rate of return. The investment program shall seek
to augment returns above this threshold, consistent with risk limitations
identified herein.
Average Treasury Rates
Percentage Distribution
Overnight rate
3 month Treasury Bill rate
6 month Treasury Bill rate
1 year Treasury Bill rate
3 year Treasury Note rate
250/0
200/0
150/0
200/0
200/0
1 000/0
(4) Prudence and ethical standards
The standard of prudence to be applied by the investment officer shall be
the "Prudent Person" rule, which states: "Investments shall be made with
judgment and care, under circumstances then prevailing, which persons of
prudence, discretion and intelligence exercise in the management of their
own affairs, not for speculation. but for investment, considering the
probable safety of their capital as well as the pr<?bable income derived."
The "Prudent Person" rule shall be applied in the context of managing the
overall portfolio.
(5) Authorized investments
A. The City shall limit investments, as authorized in Florida Statutes to:
.1. Negotiable direct obligations of, or obligations the principal and interest
of which are unconditionally guaranteed by, and which carry the full faith
and credit of the United States Government and its agencies. Investments
in this category would include but not be limited to the following: United
States Treasury Bills, Notes and Bonds, and securities issued by the
Small Business Administration, Government National Mortgage
Association (Ginnie Mae), Veterans Administration, and Federal Housing
Administration.
General Administration (contd.)
13
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2. Fully collateralized United States Agency obligations which carry an
implied guarantee and the implied full faith and credit of the United States
government. Investments in this category would include but not be limited
to the following: obligations of the Federal Home Loan Banks System
(FHLB) or its distinct banks and Financing Corporation (FICO).
3. Other United States Agency obligations which carry an implied
guarantee and the implied full faith and credit of the United States
Government. Investments in this category would include but not be limited
to the following: obligations of the Federal Farm Credit Bank, Federal
National Mortgage Association (Fannie Mae), Federal Home Loan
Mortgage Corporation (Freddie Mac), Student Loan Marketing Association
(Sallie Mae), Financial Assistance Corporation and Federal Agriculture
Mortgage Corporation (Farmer Mac).
4. Interest bearing savings accounts, money market accounts, certificates
of deposit, money market certificates or time deposits constituting direct
obligations of any bank or savings and loan association certified as a
qualified Public Depository by the State of Florida.
5. Collateralized Mortgage Obligations (CMO) and/or Real Estate
Mortgage Investment Conduits (REMIC), rated AAA or equivalent by
Standard and Poor's, Moody's or Fitch with an estimated maturity and
class or tranche not to exceed 5 years, which are backed by securities
otherwise authorized in this policy and which are guaranteed as to the
timely payment of principal and interest by the US Government or its
Agencies.
6. Repurchase Agreements and reverse repurchase agreements
collateralized by securities otherwise authorized in this policy.
7. State of Florida Local Government Surplus Funds Trust Fund.
(6) Maturity and liquidity requirements
A. The City will attempt to forecast expected cash outflows and inflows by
major categories. For months that the outflows exceed inflows the City
will have investments maturing that month in excess of the forecasted
deficits.
B. As stated above the City will ladder its maturates so that there are
maturates each month with the exception of months when the majority of
Ad Valorem taxes are received.
14
" . .' . " " . . .' ~ .' t . . .
General Administration (contd.)
C. The City will attempt to keep the weighted average maturity to three
years or less. Due to market conditions and cash needs the average
maturity may temporarily be greater than three years but no greater than
four years.
(7) Portfolio Composition, risk and Diversification
Assets held shall be diversified to control risk of loss resulting from
overconcentration of assets in a specific maturity, issuer, instrument,
dealer, or
bank through which these instruments are bought and sold.
Diversification strategies within the established guidelines shall be
reviewed and revised periodically as necessary by the Investment
Committee.
(8) Authorized Investment Institutions and Dealers
A. Banks - Certificates of deposit purchased under the authority of this
policy will be purchased only from Qualified Public Depositories of the
State of Florida as identified by the State Treasurer, in accordance with
Chapter 280 of the State Statutes.
B. Broker/Dealer Approvals and Limitations - Time, practicality, and
general business constraints limit the number of investment relationships
which can be managed on a regular basis. In most cases, normal
investment activity will be limited to no more than ten dealer relationships.
A broker/dealer list will be established by the Finance Director or
designee. This list will be presented to the Investment Committee for
approval. This list will be updated as needed and approved the
Investment Committee.
(9) Third Party Custodial Agreements
All securities purchased by the City under this policy shall be purchased
using the Ildelivery versus payment" procedure. For all purchases and
sales of securities the third party custodial will be notified by fax of the
transaction including all details of the securities purchased or sold. The
notification will be signed by two individuals authorized to make
investment decisions.
(10) Master Repurchase Agreement
All approved institutions and dealer transacting repurchase agreements
shall be covered by a Master Repurchase Agreement. All repurchase
agreement transactions shall adhere to the requirements of the Master
Repurchase Agreement.
15
" I ,:' . .. . . .' .' '. I. . . . . , .. . . . . . .
General Administration (contd.)
(11) Bid Requirements
After the Finance Director or designee has determined the appropriate
maturity based on cash flow needs and market conditions and has
selected one or more optimal type of investment, the security in question
shall, when feasible and appropriate, be competitively bid. Competitive
bids or offerings shall be received from at least three dealers/brokers on
all sales or purchases except in situations where:
A. The security involved is a "new issue" and can be purchased "at the
auction."
B. The security has a fixed "postal-scale" rate.
C. The security involved is available through direct issue or private
placement.
D. The security involved is of particular special interest to the entity and
dealer competition could have an adverse impact with respect to the price
and availability to the City.
It is also realized that in certain very limited cases the City will not be able
to get three quotes on a certain security. For those cases the City will
obtain current market prices by one of the following to determine if the
transaction is in the City's best interest: 1) Bloomberg Information
Delivery System, 2) Wall Street Journal or a comparable nationally
recognized financial publication providing daily market pricing, and 3)
Daily market pricing provided by the City's Custody Agent or their
corresponding institution.
(12) Internal Controls
The Finance Director shall establish and monitor internal and procedural
controls designed to protect the City's assets and ensure proper
accounting and reporting of the transactions related thereto.
The Finance Director shall establish an Investment Committee that meets
on a regular basis for the purpose of reviewing investment transactions,
approving brokers/dealer changes and other investment activities.
(13) Reporting
The Finance Director or designee shall report on at least an annual basis
the following information on the City's investments: A) Securities by
class/type, B) Book Value, C) Market Value, and D) Income Earned.
16
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CITY COMMISSION POLICY
L. LAND DEVELOPMENT
A. Street Vendors. Administration will not process requests for approval of
street vendors (Le., hot dog stands, popcorn stands). This prohibition will
exclude such vendors requested in conjunction with Special Events
approved by the City Commission or as otherwise may be provided in the
Land Development Code. Ordinance #5821-95 allows sidewalk vendors
in or immediately adjacent to public parks in the Urban Center District.
B. Annexation Agreements. The City Manager is authorized to approve
routine annexation agreements involving one existing or proposed
residences. Where a discrepancy exists regarding land use designations,
right-of-way requirements, or any other circumstances, administrative
approval is not authorized. A quarterly report of administrative approval is
req uested.
C. Subdivision Monuments. New entranceway landscaping, monuments,
signage, and walls shall not be allowed within the public rights-of-way of
the City of Clearwater. Such special treatments are to be upon private
property and in accordance with all applicable codes and regulations. The
owners of all existing entranceway features occupying public property are
to execute an agreement with the City of Clearwater wherein owners
agree to keep all features in good repair, hold the City harmless for any
liability arising from the use of the public right-of-way, and provide a
$500,000 liability insurance policy. Upon failure of the owners to execute
such agreement and provide the required insurance policy after forty-five
days from written notice, or by tagging the structure when owners cannot
be determined, or upon failure of the owners to repair or maintain any
feature of the site which has fallen in disrepair after similar notice, the
Public Works Department is to remove all such materials occupying the
public right-of-way. A wooden sign with breakaway features approved by
the City Engineer may be allowed within the public right-of-way when
associated with the Parks and Recreation llAdopt a Park" program, and is
. to be limited to a size necessary to name the sponsoring agency in 3-inch
letters. Such sign to be a maximum height of 18-inches.
D. Petitions for Annexation. Request to be made that all contiguous parcels
under the same ownership be annexed simultaneously.
E. Site Plan/Ordinance Pending. After receipt and referral of an ordinance
amending the land development code, minor plan changes to certified site
plans may be accepted even if the proposed ordinance relates to the
proposed change. The request will still follow established procedures for
processing.
17
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Land Development (contd.)
No building or site plans will be approved which are inconsistent with the
pending ordinance.
F. Scenic Corridors. Support for limited development, low density
residential development or scenic corridors.
G. Easement - U.S. 19. The City will request 40-foot drainage and utility
easements from developments along U.S. 19.
H. Variance to RPD Projects. No requests for additional enclosures in RPD
(Residential Planned Development) projects that have been approved with
zero lot lines are to be accepted.
No variances in RPD projects shall be allowed without City Commission
approval. In most cases, when the commission approves the variance,
they will require amendment to the site plan rather than approve as an
individual variance.
I. Landscaping of City Roads. Whenever possible, landscaping will be a
part of City road and street improvement/construction projects.
J. Parks & Recreation Card to Annexing Property. Resident Parks &
Recreation cards may be obtained by petitioners for annexation upon
acceptance of the application.
K. Subdivision of Property. If property was subdivided before 1982 into not
more than two parcels, the City accepts the division and permits signs on
each parcel.
L. Mobile Home Park Conversions.
Obiective 1.0 - Mobile homes are a component of the City of Clearwater's
stock of affordable housing and should be maintained as a housing option for
existing and future residents, so long as they are located outside the coastal high
hazard zone.
Policy 1.1 - The City of Clearwater shall continue to use and maintain the
RMH zoning classification to define existing mobile home park properties and to
establish clear standards for any future development of new mobile home parks.
Obiective 2.0 - Determination of adequate facilities for relocation of mobile home
owners shall occur prior to official City action, including approval of rezoning.
18
Land Development (contd.)
Policy 2.1 - The City shall make a determination that adequate mobile
home parks or other suitable facilities exist for the relocation of mobile home
owners prior to taking official action, including approval of a rezoning, which
results in the removal or relocation of mobile home owners. In so doing, the City
may consider voluntary arrangements or agreements with the Clearwater
Housing Authority or Clearwater Neighborhood Housing Services to relocate
qualifying residents or other voluntary arrangements for relocation of mobile
home residents displaced through the conversion process; however, the City
shall not require such arrangements as a condition of rezoning or other approval.
Obiective 3.0 - Conversion of existing mobile home park sites to other land
uses shall be compatible with surrounding land uses.
Policy 3.1 - The Planned Development zoning classification shall be
utilized for mobile home park sites that are proposed to be converted to another
land use category where determined necessary to address site specific buffering,
land use compatibility or other design issues.
Policy 3.2 - City development review processes and procedures shall be
evaluated in light of this policy document, with any needed changes to implement
the specific goals, objectives and policies of this document completed by July 18,
1997.
19
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LEGAL
CITY COMMISSION POLICY
A. Case Reports. The city attorney shall furnish to the city
commission a quarterly report of pending litigation, identifying each case,
opposing counsel, the nature of the case, and the status of the case as of
the date of the report. In addition, the city attorney shall keep the city
commission and city manager advised from time to time as to significant
developments in each case.
LEISURE
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CITY COMMISSION POLICY
A. Marina Slip Rental Fees. Marina slip rental rates for shall be charged on
a per foot per slip length basis. Oversized boats shall be charged the slip
length rate plus a per foot charge for each foot the boat extends beyond
the slip. The City Manager may approve rate increases, in accordance
with Sec. 33.028, Code ot Ordinances, of up to 50/0, based on annual
surveys of rates charged by other municipal marinas and so notify the City
Commission. Increases above 50/0 will require City Commission approval.
Note: This policy will need to be deleted or amended once the Marina
Business Plan is approved.
B. Marina Parking. Marina tenants may purchase parking permits that will
allow the holder of the permit to park in any available metered space in the
Marina lot, with the exception of the half hour spaces in front of the Marina
Building, without paying the meter rate. Permits will be available in the
following categories: 1) one half day; 2) all day; 3) monthly; or 4)
yearly.
This policy is to be deleted once the Marina Business Plan is approved.
C. Holiday Decorations. Holiday decorations along the rights-at-way to be
installed or paid for by the city will be limited to the Downtown Core and
Memorial Causeway.
D. Amending Rental Fees. The city manager shall notify the commission 30
days in advance of implementing adjustments to rental fees for city
facilities.
E. Marina Building Rentals. The City Manager & Harbormaster shall have
the option to bid or negotiate the lease based on rate and mix of tenant
services. Staff to issue statement outlining appropriate tenant mix. Set a
20
rental rate range of between $9 PSF to $12 PSF for second floor rooms
and a range of between $12 to $18 PSF for first floor rooms. Current
building tenants will receive first opportunity to rent a vacant space in the
building.
Continue the policy of negotiating the lease with the tenant and consider
his/her record as a tenant during the ending lease period.
The City Manager and Harbormaster will review and approve the business
that is assigned to the space.
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21
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Leisure (contd.)
Adopt an ordinance that will allow the City Manager to approve and
execute Marina building For Profit Lease Agreements for a three year
period. Current building tenants would have the option of a three year
lease approved by the City Manager or a five year lease approved by the
City Commission.
Continue using the "Standard" Lease Agreement, with the City Manager
added as the approving authority on three year leases. Add to the
Standard Agreement when to be in business.
Continue with a percentage of gross sales with these two leases. Other
Marina businesses that sell merchandise will have either a percentage of
gross sales or yearly CIP increase added to their Lease Agreement
22
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Diana, Sue
From:
Sent:
To:
Subject:
Simmons, Margie
Wednesday, January 16. 20024:27 PM
Diana, Sue
FW: City of Clearwater. FL
ttj
Investment Policy New
Clean.do... ue - in reviewing the cc policies, I determined that the investment policy included is not the most recent
one adopted. Attached is the most recent one.
~--Original Message----
From: Moskun, Steve
Sent: Wednesday, January 16, 2002 4:17 PM
To: Simmons, Margie
Subject: City of Clearwater, FL
1
City of Clearwater, FL
Investment Policy
(1) SCOPE
The statement of investment policy and guidelines applies to all investments of the City's
pooled cash, which includes cash and investment balances of the following funds:
. General
. Special Revenue
. Debt Service
. Capital Projects
. Enterprise
. Internal Service Funds
. Trust Funds
The policies set forth do not apply to the Employee Pension and Deferred Compensation
Funds of the City of Clearwater, deposits for defeased debt, or assets under Bond Trust
Indenture Agreements.
(2) INVESTMENT OBJECTIVES
.
A. Safety of principal is regarded as the highest priority in the handling of
investments for the City. All other investment objectives are secondary to
the safety of capital. Each investment transaction shall seek to first ensure
. that capital losses are avoided.
From time to time, however, securities may be traded for other similar
securities to improve yield, maturity or credit risk. For these transactions, a,
loss may be incurred ,for accounting purposes, providing any of the following
occurs with respect to the replacement security:
· The yield has been increased, or
· The maturity has been reduced, or
· The quality of the investment has been improved
'.
City of Clearwater - Investment Policy-
B.
The City's investment strategy will provide sufficient liquidity to meet the
City's operating, payroll and capital requirements. To accomplish this the
portfolio will be Iladdered" with maturates each month except for those
months in which significant Ad Valorem taxes are received. To the extend
possible, the City will attempt to match its investments with anticipated cash
flow requirements. Unless matched to a specific cash flow requirement, the
City will not directly invest in securities maturing more than 15 years from
the date of purchase. And unless, specifically matched against a debt or
obligation not more than 100/0 of the portfolio will have a maturity greater
than 10 years.
c.
The City's investment portfolio shall be designed with the objective of
attaining a market rate of return throughout budgetary and economic cycles,
taking into account the City's investment risk constraints and the cash flow
characteristics of the portfolio.
(3) PERFORMANCE MEASUREMENT
The benchmark yield for the operating portfolio will be the weighted average yield
determined by using the following maturity distribution and the related U.S. Treasury
yields. Treasury yields are considered benchmark for riskless investment transactions
and, therefore comprise a minimum standard for the operating portfolio's rate of return.
The investment program shall seek to augment returns above this threshold, consistent
with risk limitations identified herein..
Average Treasury Rates Percentage Distribution
Overnight rate
3 month Treasury Bill rate
6 month Treasury Bill rate
1 year Treasury Bill rate
3 year Treasury Note rate
250/0
200/0
15%
200/0
200h
Total
1000/0
2
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City of Clearwater - Investment Policy
(4) PRUDENCE AND ETHICAL STANDARDS
The standard of prudence to be applied by the investment officer shall be the "Prudent
Person" rule, which states: "Investments shall be made with judgment and care, under
circumstances then prevailing, which persons of prudence, discretion and intelligence
exercise in the management of their own affairs, not for speculation, but for investment,
considering the probable safety of their capital as well as the probable income derived."
The "Prudent Person" rule shall be applied in the context of managing the overall
portfolio.
(5) AUTHORIZED INVESTMENTS
1. The City shall limit investments, as authorized in Florida Statutes to:
a. Direct obligations, the United States Treasury. Investments in this
category would include but not be limited to the following: United
States Treasury Bills, Notes and Bonds, and securities issued by the
Small Business Administration, Government National Mortgage
Association (Ginnie Mae), Veterans Administration, and Federal
Housing Administration.
b. Federal Agencies and instrumentalities. Investments in this category
would include but not be limited to the following: obligations of the
Federal Home Loan Banks System (FHLB) or its distinct banks,
Financing Corporation (FICO), the Federal Farm Credit Bank,
Federal National Mortgage Association (Fannie Mae), Federal Home
Loan Mortgage Corporation (Freddie Mac), Student Loan Marketing
Association (Sallie Mae), Financial Assistance Corporation and
Federal Agriculture Mortgage Corporation (Farmer Mac).
c. Securities and Exchange Commission registered money market
funds with the. highest credit quality rating from a nationally
recognized rating agency.
3
City of Clearwater - Investment Policy
d. Interest-bearing time deposits or savings accounts, in a qualified
Public Depository as defined in s. 280.02 FS.
e. Debt issued by the State of Florida or any political subdivision
thereof including pools.
f. Securities of, or other interests. in, any open-end or closed-end
management-type investment company or investment trust
registered under the Investment Company Act of 1940, 15 U.S.C.
55. 80a-1 et seq., as amended from time to time, provided that the
portfolio of such investment company or investment trust is limited
to obligations of the United States Government or any agency or
instrumentality thereof and to repurchase agreements fully
collateralized by such United States Government obligations, and
provided that such investment company or investment trust takes
delivery of such collateral either directly or through an authorized
custodian. Repurchase Agreements and reverse repurchase
agreements collateralized by securities otherwise authorized in this
policy.
g. The Local Government Surplus Funds Trust Fund or any
intergovernmental investing pool authorized pursuant to the Florida
Interlocal Cooperation Act as provided in s. 163.01.
h. . Commercial paper of prime quality of the highest letter and numerical
rating as provided for by at least one nationally recognized rating
service.
(6) Maturity and Liquidity Requirements
A. The City will attempt to forecast expected cash outflows and inflows by
major categories. For months that the outflows exceed inflows the City will
have investments maturing that month in excess of the forecasted deficits.
8. As stated above the City will ladder it's maturates so that there are
maturates each month with the exception of months when the majority of
Ad valorem taxes are received.
4
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City of Clearwater - Investment Policy
C. The City will attempt to keep the weighted average maturity to three years
or less. Due to market conditions and cash needs the average maturity
may temporarily be greater than three years but no greater than four years.
(7) Portfolio Composition, Risk and Diversification
Assets held shall be diversified to control risk of loss resulting from overconcentration of
assets in a specific maturity, issuer, instrument, dealer[broker, through which these
instruments are bought and sold. The following maximum limits apply to the portfolio:
Maturity date
Specific issuer
. Commercial paper
10010 Specific instrument
40% Specific dealer/broker
25% CMOs and REMIC
8%
33%
33%
Diversification strategies within the established guidelines shall be reviewed and revised
periodically as necessary by the Investment Committee.
(8) Authorized Investment Institutions and Dealers
A. Banks - Certificates of deposit purchased under the authority of this policy will
be purchased only from Qualified Public Depositories of the State of Florida as
identified by the State Treasurer, in accordance with Chapter 280 of the State
Statutes.
B. Broker/Dealer Approvals and Limitations - Time, practicality, and general
business constraints limit the number of investment relationships which can be
managed on a regular basis. In most cases, normal investment activity will be
limited to no more than ten dealer relationships. A broker/dealer list will be
established by the Finance Director or designee. This list will be presented to the
Investment Committee for approval. This list will be updated as needed and
approved by the Investment Committee.
5
City of Clearwater - Investment Policy
(9) Third-Party Custodial Agreements
All securities shall be held by a third party safekeeping company. All purchases by the
City under this policy shall be purchased using the "delivery versus payment" procedure.
For all purchases and sales of securities the third party custodial will be notified by fax of
the transaction including all details of the securities purchased or sold. The notification
will be signed by two individuals authorized to make investment decisions.
(10) Master Repurchase Agreement
All approved institutions and dealer transacting repurchase agreements shall be covered
by a Master Repurchase Agreement. All repurchase agreement transactions shall
adhere to the requirements of the Master Repurchase Agreement.
(11) Bid Requirements
After the Finance Director or designee has determined the appropriate maturity based on
cash flow needs and market conditions and has selected one or more optimal type of
investment, the security in question shall, when feasible and appropriate, be competitively
bid. Competitive bids or offerings shall be received from at least three dealers/brokers on
all sales or purchases except in situations where:
A. The security involves is a 'new issue' and can be purchased 'at the auction'.
B. The security has a fixed "postal-scale" rate.
C. The security involved is available through direct issue or private placement.
D. The security involved is of particular special interest to the entity and dealer
competition could have an adverse impact with respect to the price and
availability to the City.
It is also realized that in certain very limited cases the City will not be able to get three
quotes on a certain security. For those cases the City will obtain current market prices
one of the following to determine if the transaction is in the City's best interest:
1. Bloomberg Information Delivery System.
6
. .
City of Clearwater - Investment Policy
2. Wall Street Journal or a comparable nationally recognized financial publication
providing daily market pricing.
3. Daily market pricing provided by the City's Custody Agent or their corresponding
institution.
(12) Internal Controls
The Finance Director shall establish and monitor internal and procedural controls
designed to protect the City's assets and ensure proper accounting and reporting of the
transactions related thereto. The internal controls will be designed to prevent losses of
funds which might arise from fraud, employee error, misrepresentations by third parties,
or imprudent actions by employees of the City. All buy and sell communications with the
third party safekeeping company will be signed by two individuals authorized to make
investment decisions. The internal controls developed under this policy shall be
reviewed by the independent auditors as a regular part of their audit of the City.
The Finance Director shall establish an Investment Committee that meets on a regular
basis for the purpose of reviewing investment transactions, approving brokers/dealer
changes and other investment activities.
(13) Reporting
The Finance Director or designee shall report on at least an annual basis the following
information on the City's investments: .
A. Securities by class/type.
B. Book Value
C. Market Value
D. Income Earned
(14) Continuing Education
The chief investment officer will complete no less than 8 hours of continuing educational
opportunities on investment practices each fiscal year. The chief investment officer will .
have sufficient knowledge and education to invest in any and all of the securities listed
above.
7
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2001 City Commission Policy Review
Draft Working Suggestions
Submitted for consideration by Bill Jonson
Budget
Existing:
E. Ten-Year Road Resurfacing Cycle. In order to maintain the City's streets in
keeping with Clearwater's standards the Commission will attempt to maintain a
10 year cycle for resurfacing roads by allocating funds for this purpose in the
annual budget process.
Proposed
E. Road Maintenance Cycle. In order to maintain the City's streets in keeping with
Clearwater's standards the Commission will attempt to maintain a 10 year cycle
for resurfacing roads by allocating funds for this purpose in the annual budget
process. City Curbs will be replaced when more than x% of the segments have
broken out or cracks that are fully cracked through. [or similar appropriate
wording indicating that a curb replacement renovation program will be
implemented.}
1
Printed 2/12/2002 8:41 AM
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2001 City Commission Policy Review
Draft Working Suggestions
City Comnlission
Existing
D. Citizen Inquiries - Responses. In responding to citizen inquiries, the City
Manager shall respond to letters in writing and map respond to telephone calls by
return call. Letters or telephone calls to the City Commission shall be ans,wered
by the City Manger, Ivlayor, a Commissioner, or an appropriate staff person as
may be designated. Copies of correspondence sent to the Commission will
indicate by whom the response wi II be prepared. Copies of responses will be
made available upon request.
Proposed
D. Citizen Inquiries - Responses.
a. The response shall be the same form as the receipt - i.e. letter with letter,
email with email, phone call with phone call. .
b. Inquiries addressed to a specific Commissioner will be responded to by
that Commissioner. The only exception is when a duplicate message is
addressed to all five Commissioners in which case the message will be
treated as if it was addressed to the whole commission.
c. Inquiries addressed to the whole commission such as "City Commission"
or "The Mayor and City Commission", will be answered by a response
from the Mayor with a introductory phrase "On behalf of the Clearwater
City Commission. . .." When mail is received it will be routed to the
appropriate staff person as may be designated to prepare a draft response.
The Mayor may sign responses containing factual inquiries. Policy
responses shall require consultation with other commissioners prior to
bei ng sen t.
d. Inquiries received which are not specifically addressed to the Commission
or members of the Commission wiII be answered by the City Manager or a
desi gnated staff person.
e. Copies of correspondence received will be distributed to all
commissioners with an indication of who will prepare a response.
f. Copies of letter or email responses to inquiries addressed to a
Commissioner or the Commission will be provided to all Commissioners.
2
Printed 2/12/2002 8:41 AM
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2001 City Commission Policy Review
Draft Working Suggestions
City Conlnlission Continued
Existin 0
I:>
F. Conlmission Travel. Provisions of Sec. 2.04 of the charter and the City's travel
code, Chapter 2. Administration, Alticle IV. Travel outside the Tampa Bay area
by any members of the Commission for City Business where the City pays the
cost must be approved by a majority vote of the Commission. The only exception
to this rule are the Florida League of Cities and, when held in Florida, the
National League of Cities conferences.
Proposed
F. Commission Travel. Provisions of Sec. 2.04 of the charter and the City's travel
code, Chapter 2. Administration, Article IV. Travel outside the Tampa Bay area
by any members of the Commission for City Business where the City pays the
cost must be approved by a majority vote of the Commission. The only exception
to this rule are the Florida League of Cities and, when held in Florida, the
National League of Cities conferences. The annual travel budget will be initiall y
allocated equally among the five commissioners. Any commissioner not
expecting to use their share of travel may release travel budget for use bv other
commissioners.
Existing
H. Staff Projects. A Commission member shall request staff research or projects
only through the City Manager or City Attorney in accordance with the City
charter. Any request that, in the determination of the City Manager or City
Attorney, will take longer than 8 hours must be approved by a majority of the
Commission.
Proposed
H. Staff Projects. A Commission member shall request staff research or projects
only through the City Manager or City Attorney in accordance with the City
charter. Any request that, in the determination of the City Manager or City
Attorney, will take longer than 8 hours must be approved by a majority of the
Commission. The results of such research or proiects will be shared with all
commissioners. Where the proiect output is lengthy, only the summary will be
distributed to the other commissioners. [Seems like we should have something in
here about reasonable/timely completion times for the size of the request. We
don't want an unreasonable number of requests in process at anyone time either.l
3
Printed 2/12/20028:41 AM
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2001 City Commission Policy Revicw
Draft Working Suggestions
City Comnlission Continued
L. Distribution of Comnlission l\tlail. All mail to the Mayor-Commissioner and the
Commissioners arriving at City Hall receivcd pursuant to the law or in connection
with the transaction of official business by the City of Clearwater shall be copied
as follows:
Commission mcmbers will receive the original of items addressed to them
whether anonymous or not. Copies of everything will be made for the City Clerk
Department, the Legal Department and the public information file. Mail will be
deli vered to the Commission at least once per week. On days mail is not
delivered, incoming mail will be faxed to each Commission member.
Other anonymous letters and suggestions will not be distributed. These letters will
be copied for the City Clerk and the public information file.
Publications and lengthy agenda materials for other boards upon which the
Commissioners serve will not be copied. Only the agendas will be circulated
copied and distributed. Items of considerable length (such as petitions) will not
be copied, but instead a memo will be distributed announcing the availability of
the item in the office.
Mail received at City Hall for a Commissioner with the words similar to
"Personal", "Confidential", or "For the Addressee Only" will be opened by the
Commission Assistant who will determine if the mail is related to official City
business. If related to official City business it will be distributed in the normal
manner. If unrelated to official City business if will be delivered unopened to the
addressee.
The Mayor-Commissioner and Commissioners receiving individually addressed
mail will be responsible for replying, asking the City Manager or City Attorney to
reply, or placing the matter on the agenda for formal Commission consideration.
The City Manager will be responsible for seeing that mail addressed to the
Commission as a wholc is properly answered or placed on the agenda. Reference
Commission Policy D.
The City rvlanager will discuss with the Mayor malicious mail.
All emails received by the commissioners in their individual city cmail account
will be forwarded to the Commission Assistant for distribution (or email
forwarding) in the same manner as other "hard copy" mail. The Commission
Assistant will file, but not forward, copies of these emails dealing with
scheduling, xxxx, or xxxx. (We should determine these exceptions).
4
Printed 2/12/2002 8:41 AM
. . . I . " . \'t , ~ ~. . t 'I'. ~ " .: . ' . " .
2001 City Commission Policy Revicw
Draft Working Suggestions
Distribution of' Commission l\tlail Continued
Emails or "hard copy" mail relating to official business, sent directly to a
Commissioner's home or business. or hand delivered, shall also be forwarded to
the Commission Assistant for distribution.
When a Commissioner serves on a board as the City Commission's
representativc, that Commissioner shall keep the City Commission and the City
Manager infonned of the board's activities by providing peIiodic written or oral
reports as the Commissioner decms appropriate. JRecommend this paragraph be
renumbered as a separate Policy Statement, as it doesn't deal with Distribution of
Commission Maill
Existing:
M. Strategic Planning. Each year the City Commission shall meet in a strategic
planning session(s) to develop a five-year strategic plan which will include a
three-year financial forecast presented to the City Manager and will be the
beginning of the budget process for the next fiscal year.
Proposed:
M. Strategic Planning. Each year the City Commission shall meet in a strategic
planning session(s). The meeting(s) will review. and update as necessary. the
City's Mission, Values and Vision Statements. From these documents a five-year
strategic plan will be developed. The five-year strategic plan will become the
basis for the annual City Manager and City Attorney Objectives. and the City's
annual budget process for the next fiscal year. to develop a five year strategic plan
which \vill include a three year financial forecast presented to the City Manager
and 't'lill be the beginning of the budget process for the next fiscal year:.
5
Printed 2/12/20028:41 AM
2001 City Commission Policy Review
Draft Working Suggestions
General Adnlinisb'ation
Existing
B. Sparkling Clearwater. In order to maintain and enhance the image of Sparkling
Clearwater, the Commission supports staff in enhanced solid waste recycling and
conservation projects, tightening and increasing enforcement of codes (i.e. fence
landscaping, prohibition of banners, lot clearing, etc.). Staff is also directed to
place a greater emphasis on and coordinate aesthetic consideration on site plans
and other development review (i.e., placement of dumpsters, landscaping).
Educational and incentive programs for both City staff and the public addressing
this issue should be developed. It is the desire of the City Commission to expand
the "Make It Sparkle" program.
Proposed
B. Sparkling Clearwater. In order to maintain and enhance the image of Sparkling
Clearwater, the Commission supports staff in enhanced solid waste recycling and
conservation projects, tightening and increasing enforcement of codes (i.e. fence
landscaping, prohibition of banners, lot clearing, etc.). Staff is also directed to
place a greater emphasis on and coordinate aesthetic consideration on site plans
and other development review (i.e., placement of dumpsters, fencing of
dumpsters, property landscaping, and landscaping of parking lots including
perimeter plantings). Litter cleanup and "adopt a street or park" programs are
encouraged. Educational and incentive programs for both City staff and the public
addressing this issue should be developed. It is the desire of the City Commission
to expand the "Make It Sparkle" program.
Existing
1. Landscaping of City Roads. Whenever possible, landscaping will be a part of
City road and street improvement/construction projects.
Proposed
1. Landscaping of City Roads. Whenever possible, landscaping will be a part of
City road and street improvement/construction projects. The City will implement
and maintain an ongoing street tree program to encourage the development of tree
shaded roads where space is available in the public right-of-way.
Existing
L. Mobile Home Park Conversions
[The reference in Policy 1.1 should be changed from RMH to MHP (the current
zoning district for Mobile Home Parks.]
[Question is the Kapok Mobile Home Park outside the coastal high hazard zone?]
[The policy 3.2 requires an update to be completed by July 18, 1997. Was this
done ?]
6
Printed 2/12/2002 8:41 AM
2001 City Commission Policy Review
Draft Working Suggestions
Leisure
A. Marina Slip Rental Fees. [There is a statement in this policy which states that
"This policy will need to be deleted or amended once the Marina Business Plan is
approved." Has this been done?]
B. Marina Parking. [There is a statement in this policy which states that "This
policy will need to be deleted or amended once the Marina Business Plan is
approved." Has this been done?]
C. Holiday Decorations. Holiday decorations along the rights-of-way to be
installed or paid for by the city will be limited to the Downtown Core, South
Gulfview north of Adams Mark, Mandalay south of Acacia, and Memorial
Causeway.
E. Marina Building Rentals. [Has the Harbormaster reviewed this section?]
7
Printed 2/12/2002 8:41 AM
'.' r.'/' ..,~~.~
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Commission Policies
SU22csted Revisions
Proposed by Whitney Gray
.:0
City Commission
C. Representation on Boards Commissioners shall be appointed to each of the
following boards/committees to represent the Commission: Pinellas Planning
Council (1 ). Metropolitan Planning Organization (1 ). PST A (1 ). City of
Clearwater Pension Advisory Committee (3). City of Clearwater Downtown
Development Board (2. ex officio). Pinellas Worknet (1). Tampa Bay
Partnership (1 - Mayor). Pinellas County Convention and Visitor Bureau
Tourism Development Committee (1 - Mayor). radd the others]. These duties
should be distributed equitably among the Commissioners. Appointment of
Commissioners to these or other boards or committees shall be re-evaluated
followIng each COIIlIIli~~ion election. ~V\wUl~ \\0\ )\.pi"~ l.
Whenever possible, a Commission member appointed by the Commission as
as representative on a board or committee will receive Commission input , ..
prior to taking a position regarding issues coming before that board. The J7DS\-H 0'\'\.
representing Commissioner shall vote in accordance with the iRfent-ot the"""~ci:tuO ~
maiority of the Commission. Ifit is not possible to obtain Commission input,
the Commissioner is to act to the best of their ability in the City's interest. and
with prior Commission positions in mind.
L
Periodic review of the actions of these boards and committees is desirable and
the representing Commissioner should coordinate these reports.
'\