09/28/1999 - Special
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Agenda: 9-28-99
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City Commission
Special Meeting
9-28-99
minutes named: mbu09b99
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AGENDA
CITY COMMISSION SPECIAL MEETING
1999-2000 Fiscal Year Budget
Tuesday - September 28, 1999 - 6:00 P.M. - Chambers
ITEM # 1 - Call to Order
ITEM #2 - Public HearinQ - Approve the revised recommended Penny for Pinellas proiect
Iistim:a.
ITEM #3 - Public HearinQ & Second ReadinQ Ord. #6456-99 - Declaring the millage rate to
be levied for Fiscal Year beginning 10/1/99 and ending 9/30/2000, for operation purposes
including pensions and debt service, and road maintenance for capital improvement
expenditures at 5.5032 mills (the levy of 5.5032 mills constitutes a 9.9% increase over
the rolled back rate of 5.0088 mills)
ITEM #4 - Public Hearino & Second Readino Ord. #6457-99 - Adopting Operating Budget
for Fiscal Year beginning 10/1/99 and ending 9/30/2000
ITEM #5 - Public Hearino & Second Readino Ord. #6458-99 - Adopting Capital
Improvement Program Budget for Fiscal Year beginning 10/1/99 and ending 9/30/2000
ITEM #6 - Adiournment
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Clearwater City Commission
Agenda Cover Memorandum
Worksession Item #:
Final Agenda Item # ~ ~
q, ") 9' .. af (1
Meeti ng Date: --1 0(. 0
SUB JECT/RECOMMEN DATION:
Approve the revised recommended Penny for Pinellas project listing.
~ and that the appropriate officials be authorized to execute same.
SUMMARY:
· On March 6, 1997, the City Commission adopted Ordinance No. 6137-97. The ordinance
established the requirement for a special hearing regarding any funding changes in a Penny for
Pinellas project totaling $500,000 or more.
. The attached listing includes the Penny for Pinellas projects as currently approved by the City
Commission and the new list for "Recommended Project Funding" as included in the proposed FY
1999/00 capital improvement plan.
. The only change in an individual project totaling greater than $500,000 is the transfer of funding from
the East JlLibrary Branch Expansion" project previously scheduled for fiscal years 2009/10 to the Main
Library project scheduled for construction in 2002.
Risk Mgmt nJa
Info Srvc n/a
Public Works nJa
DCM/ACM .
Other
Originating Dept:
OMB
User Dept.
Costs nJa
Total n/a
Reviewed by:
legal "/11
Budget r~)
Purchasing nJa.
Current FY n/a
Funding Source:
CI
Submitted by:
City Manager
Printed on recycled paper
Cit Mana er
Attachments
Penny for Pinellas project list
OP
Other
~
o None
A ro riation Code:
Rev. 2/98
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Penny for Pine lias . Recommended Funding 12 Year Plan less: 11 Year Plan FY 1999/00 11 Year Plan
October 1, 1999 Approved Revenue Proposed Proposed
Nov-98 Fy 98/99 October 1, 99 Changes October 1, 99
Revenues:
Estimated Pennies I 11,559,528 8,289,629 3,269,899 - 3,269,899
Estimated Pennies II 101,150,000 101,150,000 101,150,000
DOT Proceeds - Memorial Causeway Bridge 13,000,000 13,000,000 13,000,000
Pine lias County - Memorial Causeway Bridge 10,000.000 10,000,000 10,000,000
Total Revenues 135,109,528 8,289,629 127,419,899 - 127,419,899
Recommended less: FY 99/00 11 Year Plan
Project Allocated Project Proposed Proposed
Funding Fy 98/99 Funding Changes Octobor 1, 99
Old Clearwater Bay Substation 125,000 125,000 (125,000) -
Wood Valley Substation (New) 125,000 125,000
Paving Unpaved Streets 200,000 50,000 150,000 150,000
New Sidewalks 1,247.000 397,000 650,000 850,000
Recreation Paths 450,000 200,000 250,000 250,000
Now Parking Lots 165.000 40.000 125,000 (50,000) 75,000
Northeast Coachman Park 25.000 25,000 - -
McMullen Tennis Center 195.000 195,000 - -
State Street Park 250,000 25,000 225,000 (225,000) -
D.O. Davis Park 250,000 250,000 (250,000) .
Swimming Pool Renovations 100,000 100,000 - -
Bridges, Docks. & Seawalls 230.000 60,000 150,000 150,000
District Parking Plan 232,650 232,650 - -
Groundwater Quality Protection 200,000 100,000 100,000 100,000
Island Estates Playground 50.000 50,000 - -
Sor.ball Complex Development 200,000 200,000 - .
Clearwater Marine Science Center 50,000 50,000 - -
- -
Debt on current loans 2,565.700 2,565,700 . -
. -
Beach Streetscape 5,500,000 5,500,000 5,500,000
State Road 60 Beautification (Gulf-to-Bay) 6,750,000 2,000,000 6,750,000 6,750,000
Harborbluff Park. 2,000,000 2,000,000 2,000,000
Debt costs - S1. Rd 60 & Harborbluff Pk 1,134,000 1,134,000 1,134,000
N. Greenwood Corridor Enhancements 500,000 500,000 500,000
Memorial Causeway Bridge 40,900.000 40,900,000 40,900,000
Debt costs - Memorial Causeway Bridge 5,616,919 5,616.919 5.618,919
Ruth Eckerd Hall 2,000,000 2,000,000 2,000,000
Long Center 1,000,000 1,000,000 1,000,000
N. Greenwood Complex & Pool 4,000,000 4,000,000 4,000,000
N. Greenwood library 800,000 800,000 800,000
Ross Norton Recreation Complex 2,500,000 2,500,000 2,500,000
Countryside Infrastructure Improvements 500,000 500,000 500,000
Main Library 10,100,000 1,200,000 8.900.000 1,500.000 10,400,000
Debt costs - Main Library 1,900,000 1.900.000 - 1.900,000
Memorial Civic Complex 2,800,000 2,600,000 2,800,000
Debt costs - Memorial Civic Complex/Beach Entranceway - -
Debt costs - Memorial Civic Complex 960,000 960,000 960,000
Beach Entranceway 10,000,000 - 10,000,000 10.000,000
Debt costs - Pier 60 Entranceway 3,480,952 - 3,460.952 3,480,952
Downtown Stmwtr Outfall Pipe (Town Pond) 1,500,000 1,500,000 1,500,000
Economic Redevelopment & Assmnt 5,000,000 5.000,000 5,000,000
Myrtle/F1. Harrison Widening 1,225,000 1,225,000 1,225,000
Recreation Trails 2,500.000 2.500,000 2,500,000
Mornings/de Recreat/on Center 2,500,000 2,500,000 2,500,000
Druid Road Improvements 2,400,000 2,400,000 2.400,000
Infrastructure Facility - Parks & Rec 3,100,000 3,100,000 3.100,000
library Branch Expansion 1,500,000 1,500,000 (1,500.000) -
Allen's Creek Rehabilitation 90,000 90,000
Countryside Sportstield 60,000 60,000
Irrigation System - Memorial Causeway 50.000 50,000
Clearwater Beach Aquatics Park & Pool 325,000 325,000
- -
~Total Penny Projects -
130,704,221 7,510,350 # 123,193,811 - 123,193,811
JUOallocated Funds
-,
4.226,028
l
5,005,307
#
4.226,028
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MILLAGE ORDINANCE
ORDINANCE NO. 6456-99
#:3
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
DECLARING THE MILLAGE RATE TO BE LEVIED FOR THE FISCAL
YEAR BEGINNING OCTOBER 1, 1999, AND ENDING SEPTEMBER 30,
2000, FOR OPERATION PURPOSES INCLUDING PENSIONS AND DEBT
SERVICE, AND ROAD MAINTENANCE FOR CAPITAL IMPROVEMENT
EXPENDITURES AT 5.5032 MILLS; PROVIDING AN EFFECTIVE DATE.
THE LEVY OF 5.5032 MILLS CONSTITUTES A 9.9% INCREASE OVER
THE ROLLED BACK RATE OF 5.0088 MILLS.
WHEREAS, the estimated revenue to be received by the City for the fiscal year
beginning October 1, 1999, and ending September 30, 2000, from ad valorem taxes is
$25,514,296; and
WHEREAS, based upon the taxable value provided by the Pinellas County Property
Appraiser, 5.5032 miIIs are necessary to generate $25,514,296; now, therefore,
. BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. It is hereby determined that a tax of 5.5032 mills a~ainst the non-exempt real
and personal property within the City is necessary to raise the sums to be appropriated for
operation purposes, including pensions and debt selvice, road capital improvement projects, for
the fiscal year beginning October 1, 1999.
Section 2. The levy of 5.5032 mills constitutes a 9.9% increase from the rolled back rate.
Section 3. This ordinance shall take effect October 1, 1999.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING
Brian J. Aungst, Mayor-Commissioner
Attest:
Approved as to fonn:
Cynthia E. Goudeau, City Clerk
Pamela K. Akin, City Attorney
Ordinance *6456-99
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OPERATING BUDGET ORDINANCE
ORDINANCE NO. 6457-99
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ADOPTING AN OPERATING BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1. 1999, AND ENDING SEPTEMBER 30, 2000;
AUTHORIZING THE CITY MANAGER TO ISSUE SUCH INSTRUCTIONS
THAT ARE NECESSARY TO ACHIEVE AND ACCOMPUSH THE
SERVICE PROGRAMS SO AUTHORIZED; AUTHORIZING THE CITY
MANAGER TO TRANSFER MONIES AND PROGRAMS AMONG THE
DEPARTMENTS AND ACTMTIES wrnnN ANY FUND AS PROVIDED
BY CHAPTER 2 OF THE CLEARWATER CODE OF ORDINANCES;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Manager has submitted an estimate of the expenditures necessary to
carry on the City government for the fiscal year beginning October 1, 1999, and ending
September 30, 2000; and
WHEREAS, an estimate of the revenues to be received by the City during said period
from ad valorem taxes and other sources has been submitted to the City Commission; and
WHEREAS, a general summary of the operating budget, and notice of the times and
places where copies of the budget message and operating budget are available for inspection by
the public, was published in a newspaper of general circulation; and
WHEREAS, the City Commission has examined and carefully considered the proposed
budget; and
WHE~S, in accordance with Chapter 2 of the Clearwater Code of Ordinances, the
City Commission conducted a public hearing in City Hall on September 14, 1999, upon said
budget and tax levy; now, therefore,
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA;
Section 1. Pursuant to the City Manager's Annual Report and Estimate for the fIScal year
beginning October 1, 1999, and ending September 30, 2000, a copy of which is on file with the
City Clerk, the City Commission hereby adopts a budget for the operation of the City, a copy of
which is attached hereto as Exhibit A.
Section 2. The budget as adopted shall stand and be the budget of the City for said fiscal
year, subject to the authority of the City Commission to amend or change the budget as provided
by Section 2.519 of the Clearwater Code of Ordinances.
Ordinance 6457-99
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Section ~. The City Manager is authorized and directed to issue such instructions and
directives that are necessary to achieve and accomplish the service programs authorized by the
adoption of this budget.
Section 4. The City Manager is authorized for reasons of economy or efficiency to
transfer part or all of any unencumbered appropriation balance among programs within an
operating fund, provided such action does not result in the discontinuance of a program.
Section 5. It is the intent of the City Conunission that this budget, including amendments
thereto, is adopted to pennit the legal appropriation and encumbering of funds for the purposes set
forth in the budget. All appropriated and encumbered but unexpended funds at the end of the
fiscal year may be expended during the subsequent fiscal year for the purposes for which they
were appropriated and encumbered, and such expenditures shall be deemed to have been spent out
of the current budget allocation. It shall not be necessary to reappropriate additional funds in the
budget for the subsequent fiscal year to cover valid open encumbrances outstanding as of the end
of the current fiscal year.
Section 6. Should any provision of this ordinance be declared by any court to be invalid,
the same shall not affect the validity of the ordinance as a whole, or any provision thereof, other
than the provision declared to be invalid.
Section 7. This ordinance shall take effect October 1, 1999.
PASSED ON FIRST READING September 14, 1999
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor-Commissioner
Approved as to form:
~ K. Akin
City Attorney
Attest:
Cynthia E. Goudeau2City Clerk
Ordinance 6457-99
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EXHIBIT A
CITY OF CLEARWATER
1999-00 BUDGETED REVENUE
Actual Budgeted Budgeted
Revenues Revenues Revenues
1997/98 1998199 1999/00
GENERAL FUND:
Property Taxes 20.574,805 21,242.420 23,856.090
Sales Tax Revenue 4,907,142 5,235,000 5.366.000
Franchise Fees 7,451,564 7,888,000 8,060.000
Utility Taxes 14,630,119 15,653,090 15.700.000
Licenses & Permits 2,621,379 2,813,000 3,132,000
Fines, Forfeitures and Penalties 1,233,738 1,199,600 1.239,000
Intergovernmental Revenues 7,854,371 8,522,340 8,805.540
Charges for Current Services 1,568,825 1,535,550 1,668.770
Use and Sale of City Property and Money 1,355,270 1,266,760 1,308.900
Miscellaneous Revenues 122,358 182,060 150,500
Jnterfund ChargesITransfers 10,096,361 10,071,300 10,166,340
Transfer from Surplus 0 1,800,000 510,000
TOTAL GENERAL FUND 72,415,932 77,409,120 79,963,140
SPECIAL REVENUE FUNDS:
Special Development 11.863,307 12,780,350 11,730,400
Special Program Fund 5.442,981 2,113.000 2,300,000
ENTERPRISE fUNDS:
Water & Sewer Fund 35,990,472 48,331,170 40,660.130
Stormwater Utility Fund 3,569,510 4,745,000 4,715,000
Solid Waste Fund 13,394,160 13,847,000 14,627,030
Gas Fund 41,680.840 21,173,070 21,811.540
Recycling Fund 2,172,788 2,271,000 2,200,350
Marine Fund 2.075.733 2.134.770 2, 163.600
Parking Fund 2,692.315 2,993.280 3,253,280
Harborview Center Fund 1.617,774 2.064,700 2,164,170
INTERNAL SERVICE FUNDS:
Administrative Services 5,914.904 7,025,300 7,399,680
General Services 2.425.458 2.759,690 2,880,180
Garage Fund 8,319.992 8,256,290 8,142,820
Central Insurance Fund 11,985,680 10,766,320 10,983,860
TOTAL ALL FUNDS 221,561,846 218,675,060 214,995,180
Ordinance #6457-99
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EXHIBIT A (Continued)
CITY OF CLEARWATER
1999-00 BUDGETED EXPENDITURES._
Actual Budgeted Budgeted
Expenditures Expenditures Expenditures
1997/98 1998/99 1999/00
GENERAL FUND:
City Commission 184,214 194,200 196,260
Administration 3,400,819 3,947,570 3,255,020
Legal 988,615 1.190,550 1,192,110
City Clerk 742,739 790,480 1,053,920
Financial Services 1,496,418 1,817.710 1,841,610
Human Resources 830,798 796,030 1,013,970
Police 23,077,555 24,585,250 25,971,230
Fire 11,151,914 11.770,450 13,462,340
Planning & Development Services 3,334,404 3.508,650 3,915,670
Public Works Administration 6,599,494 7.082,270 6,983,670
Parks and Recreation 10,484,814 11,388,000 12,331,200
Library 4,300,351 4,400,550 4,384,350
Airpark 7,555 6,200 12,270
Sailing Center 133,664 135,560 141,000
Pier 60 278,117 288.580 299,470
Non-Departmental 3,804,927 5.507.070 3,909,050
TOTAL GENERAL FUND 70,816,398 77,409,120 79,963,140
SPECIAL REVENUE FUNDS:
Special Development 6.984,162 12.705,350 11,730,400
Special Program Fund 5,787,043 2,013,000 2,200,000
ENTERPRISE FUNDS:
Water & Sewer Fund 37,393,277 48,331,170 40,654,380
Stormwater Utility Fund 3,901,284 3,761,560 4,686,940
Solid Waste Fund 12,681,821 14.021,790 14,624,780
Gas Fund 17,443,390 20,484,525 21,439,840
Recycling Fund 1,546,506 2.265,940 2,200,000
Marine Fund 1,799,658 2,000,110 2,032,160
Parking Fund 2,365,681 2,993,280 3,252,910
Harborview Center Fund 2,066,133 2,064,700 2,163,800
INTERNAL SERVICE FUNDS:
Administrative Services 6,109,478 7,017,620 7,338.130
General Services 2,392,708 2,759,690 2,822,700
Garage Fund 6,775,011 7,999,150 8,049.280
Central Insurance Fund 8,930,131 9,707,510 9,526.450
TOTAL ALL FUNDS 186,992,681 ~ 15,534,515 212,686,910
Ordinance #6457-99
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CAPITAL IMPROVEMENT ORDINANCE
ORDINANCE NO. 6458-99
*5
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AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ADOPTING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR
THE FISCAL YEAR BEGINNING OCTOBER 1, 1999, AND ENDING
SEPTEMBER 30, 2000; APPROVING THE SIX-YEAR CAPITAL
IMPROVEMENT PROGRAM WHICH SHALL BE REEVALUATED AT THE
BEGINNING OF EACH FISCAL YEAR; AUTHORIZING THE CITY
MANAGER TO ISSUE SUCH INSTRUCTIONS THAT ARE NECESSARY TO
ACHIEVE AND ACCOMPUSH THE CAPITAL IMPROVEMENTS SO
AUTHORIZED; AUTHORIZING THE CITY MANAGER TO TRANSFER
MONEY BETWEEN PROJECTS IN THE CAPITAL IMPROVEMENT
PROGRAM; APPROPRIATING AVAILABLE AND ANTICIPATED
RESOURCES FOR THE PROJECTS IDENTIFIED; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Maonger has submitted a proposed Six-Year Capital Improvement
Program, and has submitted an estimate of the amount of money necessary to carry on said
Capital Improvement Program for the fiscal year beginning October 1, 1999, and ending
September 30, 2000; and
WHEREAS, an estimate of the resources available and income to be received by the City
during said period from ad valorem taxes and other sources has been submitted to the City
Commission; and
WHEREAS, a general swmnary of the Capital Improvement Budget, and notice of the
times and places when copies of the budget message and capital budget are available for
inspection by the public, was published in a newspaper of gel1eral circulation; and
WHEREAS, the City Commission has examined and carefully c.onsidered the proposed
budget; and
WHEREAS, in accordance with Chapter 2 of the Clearwater Code of Ordinances, the
City Commission conducted a public hearing in the City Hall upon said proposed budget on
September 14, 1999; now, therefore,
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Pursuant to the Capital Improvement Program Report and Estimated Budget
for the fiscal year beginning October 1. 1999, and ending September 30, 2000, a copy of which
is on file with the City Clerk, the City Commission hereby adopts a budget for the capital
improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A.
Ordinance 16458-99
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Section 2. The Six-Year Capital Improvement Program and budget, a summary of which
is attached hereto, marked Exhibit B, is approved in its present fonn, but prior to the beginning
of each fiscal year the City Commission shall reevaluate priorities, hold public hearings and
Connally adopt additions or corrections thereto.
Section ~. The budget as adopted shall stand and be the Capital Improvement Program
budget of the City for said fiscal year, subject to the authority of the City Commission to amend
or change the budget as provided by Section 2.519 of the Clearwater Code of Ordinances.
Section 4. The City Manager is authorized and directed to issue such instructions and
directives that are necessary to achieve and accomplish the capital improvements authorized by
the adoption of this budget.
Section 5. The City Manager is authorized to transfer appropriations within the capital
budget, provided such transfer does not result in changing the scope of any project or the fund
source included in the adopted capital budget.
Section 6. Should any provision of this ordinance be declared by any court to be invalid,
the same shall not affect the validity of the ordinance as a whole, or any provision thereof, other
than the provision declared to be invalid.
Section 7. This ordinance shall take effect October 1, 1999.
PASSED ON FIRST READING
September 14, 1999
PASSED ON SECOND AND FINAL
READING
Brian J. Aungst, Mayor-Commissioner
Approved as to form:
~a K. Akin, City Attorney
Attest:
Cynthia E. Goudeau, City Clerk
Ordinance '6458-99
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Exhibit A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 1999/00
Function
Original Budget
1999-2000
Police Protection
Fire Protection
Major Street Maintenance
Sidewalks
Intersections
Parking
Miscellaneous Engineering
Park Development
Marine Facilities
libraries
Garage
Maintenance of Buildings
General Public Buildings & Equipment
Miscellaneous
Stormwater Utility
Gas System
Solid Waste
Utilities Miscellaneous
Sewer System
Water System
Recycling
865,000
357,290
4,215,400
450,000
425,000
975,000
3,463,000
2,763,000
245,000
709,520
2,694,600
345,140
106,000
715,500
3,126,900
1,466,390
415,000
575,010
9,606,000
4,810,700
303,000
38,694,450
Ordinance 16458-99
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EXHIBIT A
RESOURCES APPROPRIATED FOR CAPITAL PROJECTS 1999/00
Original Budget 1999/00
General Sources
General Revenue
General Rev/County Co-op
Special Development Fund
Road Millage
Pennies I
Pennies II
Transportation Impact Fees
Development Impact Fees
Local Option Gas Tax
1,347,660
199,520.
200,000
1,775,000
3,225.000
4,600,000
310,000
125,000
735,400
12,517,580
Self-Supporting Funds
Marine Operating Revenue
Parking Operating Revenue
Water Revenue
Reclaimed Water Revenue
Sewer Revenue
Water Impact Fees
Water R & R
Sewer Impact Fees
Sewer R & R
Gas Revenue
Solid Waste Revenue
Recycling Revenue
Stormwater Utility
Grant - Reclaimed Water
50,000
575,000
1,196,100
190,000
2,930,100
100,000
950,000
100,000
825,000
1,488,390
415,000
303,000
928,740
1,695,700
11,747,030
Internal Service FuOds
Garage Fund
Administrative Services
117,000
167,50q,
284,500
BORROWING
General Sources
Lease Purchase/General Fund
1,539,340
Self-Supporting Funds
Lease Purchase/Parking
Lease Purchase/Sewer
Lease PurchaselWater
Lease Purchase/Stormwater Utility
Bond Issue - Stormwater
Bond Issue ~ Sewer
400,000
58,500
148,500
284,400
2,040,000
6,847,000
9,778,400
Internal Service Funds
Garage Lease/Purchase
Administrative Services Lease/Purchase
2,727,600
100,000
2,827,600
TOTAL: ALL FUNDING SOURCES
38,694,450
Ordinance #6458.99
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