09/14/1999 - Special
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Agenda: 9-14-99
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City Commission
. Special Meeting
9-14-99
minutes named: mbu09a99
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AGENDA
CITY COMMISSION SPECIAL MEETING
Tuesday - September 14, 1999 - 6:00 P.M. - Chambers
ITEM #1 - Call to Order
ITEM #2 - Public HearinQ & First ReadinQ Ord. #6456-99 - Declaring the millage rate to be
levied for Fiscal Year beginning 10/1/99 and ending 9/30/2000, for operation purposes
including pensions and debt service, and road maintenance for capital improvement
expenditures at 5.6158 mills (the levy of 5.6158 mills constitutes a 12.1 % increase over
the rolled back rate of 5.1158 mills) - SEE MINUTES FOR REVISED TITLE
ITEM #3 - Public Hearina & First Readina Ord. 1l6457-99 - Adopting Operating Budget for
Fiscal Year beginning 10/1/99 and ending 9/30/2000
ITEM #4 - Public Hearina & First Readina Ord. #6458-99 - Adopting Capital Improvement
Program Budget 'for Fiscal Year beginning 10/1/99 and ending 9/30/2000
ITEM #5 - Adiournment
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~ Clearwater
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Interoffice Correspondence Sheet
To: Mayor and Commissioners
- --:;> COPIES TO'
From: Tina Wilson, Budget Director v COMMISSIoN
CC: Mike Roberto, City Manager SEP 1 3 I? -= ~
Bill Horne, Assistant City Manager
PRESS
Date: September 9, 1999 CLERK I A nORNEY
RE: Budget Hearing of September 14, 1999
The attached ordinances include all changes and recommendations recognized
by the City Commission through the budget workshop of August 31, 1999,
recognizing a millage rate of 5.6158 mills.
The Capital Improvement ordinance reflects three changes to the recommended
Capital Improvement Plan: _ ... - _ -
1. In the function category .of Fire Protecti()n;-the ..$224,000 item for
the replacement of airpacks in FY 2000 funded with General Fund
revenues has been eliminated. That project is being funded at
third quarter in the current year with savings in the S.R. 60
project;
2. In the function category of Library, $1.5 million of Penny for
PinelJas funds planned for expenditure in the Main Library project
FY 2001/02 has been returned to the Town Pond project (page
226). This returns the Town Pond funding from Penny for Pinellas
funds to the currently approved Commission funding level.
3. In the function category of Maintenance of Buildings, $134,860 of
the total $210,000 for air conditioner replacements in FY 2000
funded with General Fund revenues has been eliminated. That
project is being funded at third quarter in the current year with
savings in the S.R. 60 project;
I will be prepared to make any further changes to the exhibits approved by the
City Commission at the public hearing prior to the first reading of the ordinances.
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MILLAGE ORDINANCE
A 5+-
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ORDINANCE NO. 6456-99
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
DECLARING THE MILLAGE RATE TO BE LEVIED FOR THE FISCAL
YEAR BEGINNING OCTOBER 1, 1999, AND ENDING SEPTEMBER 30,
2000, FOR OPERATION PURPOSES INCLUDING PENSIONS AND DEBT
SERVICE, AND ROAD MAINTENANCE FOR CAPITAL IMPROVEMENT
EXPENDITURES AT 5.6158 MILLS; PROVIDING AN EFFECTIVE DATE.
THE LEVY OF 5.6158 MILLS CONSTITUTES A 12.1 % INCREASE OVER
THE ROLLED BACK RATE OF 5.1158 MILLS.
WHEREAS, the estimated revenue to be received by the City for the fiscal year
beginning October 1, 1999, and ending September 30, 2000, from ad valorem taxes is
$26,036,340; and
WHEREAS, based upon the taxable value provided by the PinelIas County Property
Appraiser, 5.6158 mills are necessary to generate $26,036,340; now, therefore,
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. It is hereby determined that a tax of 5.6158 mills against the non-exempt real
and personal property within the City is ~ss~ to ~e "the "~ to be ~pprop~at~ for
. . . ' . . ",.,.
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operation pwposes, including pensions and debt. service, road capital improvement projects, for
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the fiscal year beginning October 1, 199.8'. q
Section 2. The levy of 5.6158 mills constitutes a 12.1 % increase from .the rolled back
rate.
Section 3. This ordinance shall take effect October 1, 1999.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING
Brian J. Aungst, Mayor-Commissioner
Attest:
Approved as to fonn:
Cynthia E. Goudeau, City Clerk
Pamela K. Akin, City Attorney
Ordina~ce H6456-99
;j<
OPERATING BUDGET ORDINANCE
~+ V<..,StON
ORDINANCE NO. 6457-99
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ADOPTING AN OPERATING BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 1999, AND ENDING SEPTEMBER 30, 2000;
AUTHORIZING THE CITY MANAGER TO ISSUE SUCH INSTRUCTIONS
THAT ARE NECESSARY TO ACHIEVE AND ACCOMPLISH THE
SERVICE PROGRAMS SO AUTHORIZED; AUTHORIZING THE CITY
MANAGER TO TRANSFER MONIES AND PROGRAMS AMONG THE
DEPARTMENTS AND ACTIVITIES WITHIN ANY FUND AS PROVIDED
BY CHAPTER 2 OF THE CLEARWATER CODE OF ORDINANCES;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Manager has submitted an estimate of the expenditures necessary to
carry on the City government for the fiscal year beginning October 1, 1999, and ending
September 30,2000; and
WHEREAS, an estimate of the revenues to be received by the City during said period
from ad valorem taxes and other sources has been submitted to the City Commission; and
WHEREAS, a general summary of the operating budget, and notice of the times and
places where copies of the budget message and operating budget are available for inspection by
the public, was published in a newspaper of general circulation; and -'.' .. ',,'" " . "."
WHEREAS, the City Commission has examined and carefully considered the proposed
budget; and . r . .
WHEREAS, in accordance with Chapter 2 of the Clearwater Code of Ordinances, the
City Commission conducted a public hearing in City Hall on September 14, 1999, upon said
budget and tax levy; now, therefore,
BE IT ORDAINED BY THE CITY COMMlSSION OF THE CITY OF
CLEARWATER, FLORIDA;
Section 1. Pursuant to the City Manager's Annual Report and Estimate for the fiscal year
beginning October 1, 1999, and ending September 30, 2000, a copy of which is on file with the
City Clerk, the City Commission hereby adopts a budget for the operation of the City, a copy of
which is attached hereto as Exhibit A.
Section 2. The budget as adopted shall stand and be the budget of the City for said fiscal
year, subject to the authority of the City Commission to amend or change the budget as provided
by Section 2.519 of the Clearwater Code of Ordinances.
Ordinance .7~~7-~~
Section 3. The City Manager is authorized and directed to issue such instructions and
directives that are necessary to achieve and accomplish the service programs authorized by the
adoption of this budget.
Section 4. The City Manager is authorized for reasons of economy or efficiency to
transfer part or all of any unencumbered appropriation balance among prograI!l..5 within an
operating fund, provided such action does not result in the discontinuance of a program.
Section 5. It is the intent of the City Commission that this budget, including amendments
thereto, is adopted to permit the legal appropriation and encumbering of funds for the purposes
set forth in the budget. All appropriated and encumbered but unexpended funds at the end of the
fiscal year may be expended during the subsequent fiscal year for the purposes for which they
were appropriated and encumbered, and such expenditures shall be deemed to have been spent
out of the current budget allocation. It shall not be necessary to reappropriate additional funds in
the budget for the subsequent fiscal year to cover valid open encumbrances outstanding as of the
end of the current fiscal year.
Section 6. Should any provision of this ordinance be declared by any court to be invalid,
the same shall not affect the validity of the ordinance as a whole, or any provision thereof, other
than the provision declared to be invalid.
Section 7. This ordinance shall take effect October 1, 1999.
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PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AS AMENDED
Brian J. Aungst, Mayor-Commissioner
Attest:
Approved as to form:
Cynthia E. Goudeau, City Clerk
Pamela K. Akin, City Attorney
C=d:~ance ~6457-99
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EXHIBIT A
CITY OF CLEARWATER
1999-00 BUDGETED REVENUE
Actual Budgeted Budgeted
Revenuos Revenues Revenues
1997/98 1998/99 1999/00
GENERAL FUND:
Property Taxes 20,574,805 21.242,420 24.378,340
Sales Tax Revenue 4,907,142 5,235,000 5,366,000
Franchise Fees 7.451,564 7.888,000 8,060,000
Utility Taxes 14,630,119 15,653,090 15,700,000
Licenses & Permits 2,621,379 2,813,000 3,132,000
Fines, Forfeitures and Penalties 1,233,738 1,199,600 1,239,000
Intergovemmental Revenues 7,854,371 8,522,340 8,805,540
Charges for Current Services 1,568,825 1,535,550 1,668,770
Use and Sale of City Property and Money 1,355,270 1,266,760 1,308,900
Miscellaneous Revenues 122,358 182,060 150,500
Interfund Chargesffransfers 10,096,361 10,071,300 10,179,090
Transfer from Surplus 0 1,800,000 0
TOTAL GENERAL FUND 72,415,932 77,409,120 79,988,140
SPECIAL REVENUE FUNDS:
Special Development 11,863,307 12,780,350 11,730,400
Special Program Fund 5,442,981 2,113,000 2,300,000
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ENTERPRISE FUNDS: .
. .. -
Water & Sewer Fund 35,990,472 48,331,170 40,660,130 "
Stonnwater Utility Fund 3,569,510 4,745,000 4,715,000
Solid Waste Fund 13,394,160 13,847,000 14,627,030
Gas Fund 41,680,840 21,178,070 21,811,540
Recycling Fund 2,172,788 2,271,000 2,200,350
Marine Fund 2,075,733 2,134,770 2,163,600
Parking Fund 2,692,315 2,993,280 3,253,280
Harborview Center Fund 1.617.774 2,064,700 2,164,170
INTERNAL SERVICE FUNDS:
Administrative Services 5,914,904 7,025,300 7,399,680
General Services 2,425,458 2,759,690 2,880,180
Garage Fund 8,319,992 8,256,290 8,142,820
Centra/Insurance Fund 11,985,680 10,766,320 10,983,860
TOTAL ALL FUNDS 221,561,846 218,675,060 215,020,180
Ordinance #6457-99
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EXHIBIT A (Continued)
CITY OF CLEARWATER
1999-00 BUDGETED EXPENDITURES
Actual Budgeted Budgeted
Expenditures Expenditures Expenditures
1997/98 1998/99 1999/00
GENERAL FUND:
City Commission 184,214 194,200 196,260
Administration 3.400,819 3,947,510 3,280,020
Legal 988,615 1,190,550 1,192,110
City Clerk 742,739 790.480 1,053,920
Financial Services 1.496.418 1,817,710 1,841,610
Human Resources 830,798 796,030 1,013,970
Police 23,077.555 24,585,250 25,971,230
Fire 11,151,914 11,770,450 13,462.340
Planning & Development Services 3,334,404 3,508,650 3,915,670
Public Works Administration 6,599.494 7,082,270 6,983,670
Parks and Recreation 10,484,814 11,388,000 12,331,200
Library 4,300,351 4,400,550 4,384,350
Airpark 7,555 6,200 12,270
Sailing Center 133,664 135,560 141,000
Pier 60 278,117 288,580 299.470
Non-Departmental 3,804.927 5,507,010 3,909,050
TOTAL GENERAL FUND 70,816,398 77,409,120 79,988,140
SPECIAL REVENUE FUNDS:
Special Development 6984162' . 12,705,350 11,730,400 .. ..., - - .
, ,
Special Program Fund 5,787,043 2,013,000 2,200,000
ENTERPRISE FUNDS:
Water & Sewer Fund 37.393.277 48,331.170 40.660,130
Stormwater Utility Fund 3,901,284 3,761,560 4,689,320
Solid Waste Fund 12.681,821 14,021,790 14.627,030
Gas Fund 17,443,390 20,484,525 21,442.840
Recycling Fund 1,546,506 2,265.940 2,200,250
Marine Fund 1,799,658 2,000,110 2,032,540
Parking Fund 2,365,681 2,993,280 3,253.280
Harborview Center Fund 2,066,133 2,064,700 2,164.170
INTERNAL SERVICE FUNDS:
Administrative Services 6,109,478 7,017,620 7,338,130
General Services 2,392,708 2,759,690 2,822,700
Garage Fund 6,775,011 7.999.150 8,049,280
Central Insurance Fund 8,930,131 9,707,510 9,526,450
TOTAL ALL FUNDS 186,992,681 215,534,515 212,724,660
Ordinance #6457-99
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CAPITAL IMPROVEMENT ORDINANCE
ORDINANCE NO. 6458.99
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ADOPTING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR
THE FISCAL YEAR BEGINNING OCTOBER 1, 1999, AND ENDING
SEPTEMBER 30, 2000; APPROVING THE SIX-YEAR CAPITAL
IMPROVEMENT PROGRAM WHICH SHALL BE REEVALUATED AT THE
BEGINNING OF EACH FISCAL YEAR; AUTHORIZING THE CITY
MANAGER TO ISSUE SUCH INSTRUCTIONS THAT ARE NECESSARY TO
ACHIEVE AND ACCOMPLISH THE CAPITAL IMPROVEMENTS SO
AUTHORIZED; AUTHORIZING THE CITY MANAGER TO TRANSFER
MONEY BETWEEN PROJECTS IN THE CAPITAL IMPROVEMENT
PROGRAM; APPROPRIATING AVAILABLE AND ANTICIPATED
RESOURCES FOR THE PROJECTS IDENTIFIED; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Manager has submitted a proposed Six-Year Capital Improvement
Program, and has submitted an estimate of the amount of money necessary to carry on said
Capital Improvement Program for the fiscal year beginning October 1, 1999, and ending
September 30, 2000; and
WHEREAS, an estimate of the resources available and income to be received by the City
during said period from ad valorem taxes and other sources has been submitted to the City
..' I ' .' . '_' . .
Commission; and
WHEREAS, a general summary of the Capital Improvement Budget, and notice of the
times and places when copies of the budget message and capital budget are available for
inspection by the public, was published in a newspaper of general circulation; and
WHEREAS, the City Commission has examined and carefully considered the proposed
budget; and
WHEREAS, in accordance with Chapter 2 of the Clearwater Code of Ordinances, the
City Commission condu"cted a public hearing in the City Hall upon said proposed budget on
September 14, 1999; now, therefore,
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
CLEAR~ATER,FLORIDA:
Section 1. Pursuant to the Capital Improvement Program Report and Estimated Budget
for the fiscal year beginning October 1, 1999, and ending September 30, 2000, a copy of which
is on file with the City Clerk, the City Commission hereby adopts a budget for the capital
improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A.
Ordinanc~ .~4~~-~?
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Section 2. The Six-Year Capital Improvement Program and budget, a summary of which
is attached hereto, marked Exhibit B, is approved in its present form, but prior to the beginning
of each fiscal year the City Commission shall reevaluate priorities, hold public hearings and
formally adopt additions or corrections thereto.
Section 3. The budget as adopted shall stand and be the Capital Improvement Program
budget of the City for said fiscal year, subject to the authority of the City Commission to amend
or change the budget as provided by Section 2.519 of the Clearwater Code of Ordinances.
Section 4. The City Manager is authorized and directed to issue such instructions and
directives that are necessary to achieve and accomplish the capital improvements authorized by
the adoption of this budget.
Section 5. The City Manager is authorized to transfer appropriations within the capital
budget, provided such transfer does not result in changing the scope of any project or the fund
source included in the adopted capital budget.
Section 6. Should any provision of this ordinance be declared by any court to be invalid,
the same shall not affect the validity of the ordinance as a whole, or any provision thereof, other
than the provision declared to be invalid.
Section 7. This ordinance shall take effect October 1 t 1999.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING
Brian J. Aungst, Mayor-Commissioner
Attest: .
Approved as to form:
Cynthia E. Goudeau, City Clerk
Pamela K. Akin, City Attorney
Ordinance #6458-99
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Exhibit A
CAPITAL IMPROVEMENT PROGRAM F.OR FISCAL YEAR 1999/00
Function
Police Protection
Fire Protection
Major Street Maintenance
. Sidewalks
Intersections
Parking
Miscellaneous Engineering
Park Development
Marine Facilities
libraries
Garage
Maintenance of Buildings
General Public Buildings & Equipment
Miscellaneous
Stormwater Utility
Gas System
Solid Waste
Utilities Miscellaneous
Sewer System
Water System
Recycling
Original Budget
1999-2000
. . ~. '~""
. , - -
885,000
357,290
4,215,400
450.000
425,000
975,000
3.463,000
2,783,000
245,000
709,520
2.694,600
345,140
106,000
715,500
3.126,900
1.488,390
415,000
575,010
9,606,000
4,810,700
303,000
38,694,450-
Ordinance #6458-99
EXHIBIT A
RESOURCES APPROPRIATED FOR CAPITAL PROJECTS 1999/00
Original Budget 1999/00
General Source,
General Revenue
General Rev/County Co-op
Special Development Fund
Road Millage
Pennies I
Pennies II
Transportation Impact Fees
Development Impact Fees
Local Option Gas Tax
1,347,660
199,520
200,000
1,775,000
3,225,000
4,600,000
310,000
125,000
735,400
~
12,517,580
Self-Supporting Funds
Marine Operating Revenue
Parking Operating Revenue
Water Revenue
Reclaimed Water Revenue
Sewer Revenue
Water Impact Fees
WaterR& R
Sewer Impact Fees
Sewer R & R
Gas Revenue
Solid Waste Revenue
Recycling Revenue
Stormwater Utility
Grant - Reclaimed Water
. oJ,
50,000
575,000
1,196,100
190,000
2,930,100
100,000
950,000
100,000
825,000
1,488,390
415,000
303,000
928,740
'-- t695,700. .,. -., .
11,747,030
Infernal Service Funds
Garage Fund
Administrative Se/Vices
I".:.
. 117,000
167,500
284,500
Ordinance #$458-99
BORROWING
General Sources
lease Purchase/General Fund
1,539,340
Self-Supporting Funds
lease Purchase/Parking
lease Purchase/Sewer
Lease Purchase4Water
Lease Purchase/Stormwater Utility
Bond Issue - Stormwater
Bond Issue - Sewer
400,000
58,500
148,500
284,400
2,040,000
6,847,000
9,778,400
Internal Se/Vice Fund~
Garage lease/Purchase
Administrative Services lease/Purchase
2,727,600
100,000
2,827,600
TOTAL: ALL FUNDING SOURCES
38,694,450
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~ Clearwater
To:
Mayor and City Commissi
Michael Roberto, City Ma a'
Bill Horne, Assistant City Ma
u
Interoffice Correspondence Sheet
COPIes TO:
COMMISSION
From:
SEP 1 3 19q9
CC:
PRESS
CLERK I ATTORNEY
Date: September 13, 1999
RE: General Fund Savings Proposal for First Public Hearing on Budget
I would strongly ask the Commission to consider adopting the preliminary
millage rate of 5.6158 mills as the final millage rate for the 1999/00 budget year.
We have had ten meetings on the budget and budget issues since the beginning
of June. Even after reviewing the Mayor and Commissioner's recent proposals
on reducing this budget further, no three agree entirely on anyone issue.
Still I have attached some considerations fot savings in.order.;to. reduce..the......'
millage rate further for the new year:. '. The amount. necessary to -reduce the
budget by another 1/10 mi II is $463,630. ~. ,:. .. '. d, -~ ~, .:
o Eliminate proposed Budget Analyst position - .$50.000 (1 FTE).
However I would caution you that this office is extremely busy and
understaffed to manage a budget of our size.
. Strategies for Success - Eliminate funding in the Strategies for Success
program by $25,000. This would result in General Fund savings of
.$12.250 (490/0 of $25,000). .
. Eliminate funding in the Economic Development program - $100.000.
This may affect the City's participation in the Tampa Bay partnership
program, and would result in the elimination of at least one FTE in this
program.
This total of these items would generate an on-going annual savings of $162.2S0.
As a final proposal to balance the 1999/00 budget, I would like the City
Commission to cons~der the use of $325.000 of one-time savin~ to balance
the budget.
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Staff proposed the D.O. Davis Park Development project (page 210 of the
budget), not the community. By eliminating this project, this would free up
$325,000 of Penny for Pi nellas dollars. These Penny dollars could in turn be
transferred to the Clearwater Beach Aquatics Pool project to fund this project,
thereby freeing up the same amount of General Fund dollars.
This $325,000 of General Fund dollars could then be used to balance the
budget.
I have also been working with the Chamber of Commerce and would like to
discuss with you further an option of contracting with the Chamber to do the
advertising/promotion previously performed by the Tourism office.
In the current 1998/99 budget, the Tourism office included $148,000 for this
effort. This program was not funded in the proposed 1999/00 budget
Because this opportunity has just surfaced, I would like to propose funding
this program through the savings generated by not filling the _Deputy -City
Manager position (approxi mately $103,000), with the balance: of $45,000 to
come from savings generated from the transfer of the Housing Discrimination -
program to Pi nellas County.
This would allow us to continue to fundamentally maintain the same level of
Tourism service by having the two Chambers provide the staffing levels. I
have met with both Chamber Directors and they are. supportive of this
direction. By funding these changes we are able to reduce our staffing levels
by two FTE's and save approximately $86,000.
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~ Clearwater
()
Interoffice Correspondence Sheet
To:
Commissioner Johnson
Michael Roberto, City Ma~
Mayor and Commissioners
Bill Horne, Assistant City Manager
PRESS
CLERK I A TIORNEY
COPIES TO:
COMMISSION
From:
cc:
SEP 1 3 ;~"-_)
Date:
September 13, 1999
RE:
Response to your memo of August 31, 1999
I have attached some comments in response to you memo of August 31, 1999 regarding
possible cuts for the 1999-00 General Fund budget:
S.R. 60 Beautification - The savings of $358,860 transferred from the S.R. 60 project to the
Capital projects for airpacks and air-condition ing replacements allows the General Fund
transfers to the Capital Improvement Fund to be reduced by this amount in the 2000/01
General Fund budget. I am comfortable that the balance remaining in the S.R. 60 (Gulf to
Bay) project will be sufficient to meet our needs.
Vision Funding - At this time, there is a balance of $385,000 of vision funds-remaining in.
the current fiscal year 1998/99 budget. Of that amount, I am proposing that $200,000 be
reappropriated at first quarter next year to provide vision funds for the new year. My
proposal recommends that the balance of $185,000 would be returned to the
unappropriated retained earnings at this year-end.
Millage Rate - My proposed millage rate was 5.7158, a 11.7% increase over the current
rate of 5.1158 mills, and an increase of 14.1 % over the rolled back rate of 5.0088 mi lis. At
the Commission meeting of July 151h, the Commission established a preliminary millage
rate of 5.6158 mi lis, a 10% increase over the current rate of 5.1158 mills, and an increase
of 12.1 % over the rolled back rate of 5.0088 mills. The millage would need to be set at
5.5097 to achieve only an increase of 10% over the rolled back rate, necessitating an
additional decrease of $491 ,911 in General Fund expenditures.
Sister Cities Program - Although minimal, the savings generated from the annual funding
of the Sister Cities program would be $3,000.
G rants Writer - The grants writer prcgram cost of $50,200. This cost is offset by a
corresponding revenue challenging the grant administrator to look for grants that would
provide funding to offset this administrative cost. If the program were eliminated, the
revenue must be eliminated also, resulting in net savings to the General Fund of $0.
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City Manager's Office - Any savings in this program should be shared with the enterprise
operations because the program was treated as an administrative program. The General
Fund savings would be approximately 49% of the total proposed savings.
Strategies for Success - Again, any savings in this program should be shared with the
enterprise operations because the program was treated as an administrative program. In the
case of your proposal, the General Fund savings would be approximately 49% of the total
proposed savings, or $84,170 (49% · $171,780). The balance of program savings would
be distributed to the enterprise operations, and result in a decrease to their operating
budgets.
City Clerk's Department - Again, any savings in this program should be shared with the
enterprise operations because the program was treated as an administrative program
.,
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~ Clearwater
u
Interoffice Correspondence Sheet
To:
Commissioner Hart
Michael Roberto, City Mana(/})
Mayor and Commissioners
Bill Horne, Assistant City Manager
SEP 1 3 i9~S
From:
COPIES TO:
COMMISSION
cc:
September 13, 1999
RE: Response to your memo of September 1, 1999
PRESS
CLERK / ATTORNEY
Date:
I have attached some comments in response to you memo of September 1, 1999 regarding
possible cuts for the 1999-00 General Fund budget:
Sister Cities Program - Although minimal, the savings generated from the annual funding
of the Sister Cities program would be $3,000.
C-View - Program cuts to the C-VIEWoperation of $100,000 would . result in the loss of at
least one FTE, all special videos and live shows, the publication. of the C-VIEW guide, .
public service announcements, and satellite training at a minimum. - -. - - .. .-, ':.: ~~..
Valuing Diversity - Elimination of this program would result in the loss of one FTE for a
total of $80,000 in personnel and operating costs.
Housing Discrimination - The net annual savings from the elimination of this program is
$107,000 to the General Fund. Still, in this first year we will be faced with the possible
buyout of long-term employee cumulated leave, and we have still several issues to work
out with the County. f would expect that these savings would be greatly reduced ;n the
new year.
Strategies for Success - Any savings in this program should be shared with the enterprise
operations because the program was treated as an administrative program. In the case of
your proposal, the General Fund savings would be approximately 49% of the total
proposed savings, or $21,070 (49% * $43,000). The balance of program savings would be
distributed to the enterprise operations, and result in a decrease to their operating budgets.
Parks and Recreation - Elimination of $100,000 would result in the loss of three additional
positions I proposed to maintain provide additional landscaping and maintenance
throughout the City. It would not be my recommendation to lose these positions.
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Quality of life - Any savings in the Quality of life programs, with the exception of the
Marina would provide direct one-on..one savings to the General Fund. The elimination of
$32,530 would result in most likely the decrease of at least one FTE, the position to be
determined. Due to the additional demands in the Parks and Recreation area this year with
the impending opening of the Clearwater Beach Pool and the additional maintenance of
the beach roundabout, and the proposed loss of four FTE positions already in the library, I
would not recommend this at this time.
Neighborhood Services - EI imination of this $100,000 program would result in the loss of
two FTE's and bring the neighborhood program to an end.
Traffic Calming - There is no General Fund dollars being used to fund the traffic calming
project. Therefore, there is not a saving of $100,000 available to the General Fund by the
elimination of funding in this project.
Vision Funding - At this time, there is a balance of $385,000 of vision funds remaining in
the current fiscal year 1998/99 budget. Of that amount, I am proposing that $200,000 be
reappropriated at first quarter next year to provide vision funds for the new year. The
balance of $185,000 would be returned to the unappropriated retained earnings at this
year-end. If used to balance the 1999/00 budget, we would be just be postponing a
problem for the year 2000/01 budget.
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MILLAGE ORDINANCE
ORDINANCE NO. 6456-99
~ hdV-€.~( o. f\J
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
DECLARING THE MILLAGE RATE TO BE LEVIED FOR THE FISCAL
YEAR BEGINNING OCTOBER 1, 1999, AND ENDING SEPTEMBER 30,
2000, FOR OPERATION PURPOSES INCLUDING PENSIONS AND DEBT
SERVICE, AND ROAD MAINTENANCE FOR CAPITAL IMPROVEMENT
EXPENDITURES AT 5.5032 MILLS; PROVIDING AN EFFECTIVE DATE.
THE LEVY OF 5.5032 MILLS CONSTITUTES A 9.9% INCREASE OVER
THE ROLLED BACK RATE OF 5.0088 MILL5.
WHEREAS, the estimated revenue to be received by the City for the fiscal year
beginning October 1, 1999, and ending September 30, 2000, from ad valorem taxes is
$25,514,296; and
WHEREAS, based upon the taxable value provided by the Pinellas County Property
Appraiser, 5.5032 mills are necessary to generate $25,514,296; now, therefore,
BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. It is hereby detennined that a tax. of 5.5032 mills a~ainst the non-exempt real
and personal property within the City is necessary to raise the sums to be appropriated for
operation purposes, including pensions and debt service, road capital improvement projects, for
the fiscal year beginning October 1, 1999.
Section 2. The levy of 5.5032 mills constitutes a 9.9% increase from the rolled back rate.
Section 3. This ordinance shall take effect October 1, 1999.
PASSED ON FIRST READING
. PASSED ON SECOND AND FINAL
READING
Brian J. Aungst, Mayor-Commissioner
Attest:
Approved as to form:
Cynthia E. Goudeau, City Clerk
Pamela K. Akin, City Attorney
Ordinance '6~56-99
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OPERATING BUDGET ORDINANCE
ORDINANCE NO. 6457-99
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ADOPTING AN OPERATING BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 1999, AND ENDING SEPTEMBER 30, 2000;
AUTIIORIZING THE CITY MANAGER TO ISSUE SUCH INSTRUCTIONS
THAT ARE NECESSARY TO ACHIEVE AND ACCOMPUSH THE
SERVICE PROGRAMS SO AUTHORIZED; AUTHORIZING TIlE CITY
MANAGER TO TRANSFER MONIES AND PROORAMS AMONG THE
DEPARTMENTS AND ACTIVITIES WITIIIN ANY FUND AS PROVIDED
BY CHAPTER 2 OF THE CLEARWATER CODE OF ORDINANCES;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Manager has submitted an estimate of the expenditures necessary to
carry on the City government for the fISCal year beginning October 1, 1999, and ending
September 30,2000; and
WHEREAS, an estimate of the revenues to be received by the City during said period
from ad valorem taxes and other sources has been submitted to the City Commission; and
WHEREAS, a general swmnary of the operating budget, and notice of the times and
places where copies of the budget message and operating budget are available for inspection by
the public, was published in a newspaper of general circulation; and
WHEREAS, the City Commission has examined and carefully considered the proposed
budget; and
WHEREAS, in accordance with Chapter 2 of the Clearwater Code of Ordinances, the
City Commission conducted a public hearing in City Hall on September 14, 1999, upon said
budget and tax levy; now, therefore,
BE IT ORDAINED BY TIlE CITY COMMISSION OF THE CITY OF
CLEARWATER, FLORIDA;
Section 1. Pursuant to the City Manager's Annual Report and Estimate for the fiscal year
beginning October 1, 1999, and ending September 30, 2000, a copy of which is on me with the
City Clerk, the City Conunission hereby adopts a budget for the operation of the City, a copy of
which is attached hereto as Exhibit A.
Section 2. The budget as adopted shall stand and be the budget of the City for said fiscal
year, subject to the authority of the City Commission to amend or change the budget as provided
by Section 2.519 of the Clearwater Code of Ordinances.
Ordinance 6457-99
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Section J. The City Manager is authorized and directed to issue such instructions and
directives that are. necessary to achieve and accomplish the service programs authorized by the
adoption of this budget.
Section 4. The City Manager is authorized for reasons of economy or efficiency to
transfer part or all of any unencumbered appropriation balance among programs within an
operating fund, provided such action does not result in the discontinuance of a program.
Section ~. It is the intent of the City Commission that this budget, including amendments
thereto, is adopted to pennit the legal appropriation and encumbering of funds for the purposes set
forth in the budget. All appropriated and encumbered but unexpended funds at the end of the
fiscal year may be expended during the subsequent fiscal year for the purposes for which they
were appropriated and encumbered, and such expenditures shall be deemed to have been spent out
of the current budget allocation. It shall not be necessary to reappropriate additional funds in the
budget for the subsequent fISCal year to cover valid open encwnbrances outstanding as of the end
of the cunent fiscal year.
Section 6. Should any provision of this ordinance be declared by any court to be invalid,
the same shall not affect the validity of the ordinance as a whole, or any provision thereof, other
than the provision declared to be invalid.
Section 7. This ordinance shall take effect October 1, 1999.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Brian J. Aungst
Mayor-Commissioner
Approved as to fonn:
& K. Akin
Attest:
City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance 6457-99
. ' . ,'. .'. . . \ ' ., . , """ . - . '. . .' . ;", " ,
EXHIBIT A
CITY OF CLEARWATER
1999-00 BUDGETED REVENUE
Actual Budgeted Budgeted
Revenues Revenues Revel' ue.
1997/98 1998199 1999/00
GENERAL FUND:
Property Taxes 20.574.805 21.242.420 23.856.090
Sales Tax Revenue 4.907.142 5.235.000 5.366.000
Franchise Fees 7.451.564 7.888.000 8.060.000
Utility Taxes 14.630.119 15,653.090 15.700.000
licenses & Permits 2.621.379 2,813,000 3.132,000
Fines, Forfeitures and Penalties 1,233,738 1,199,600 1,239,000
Intergovemmental Revenues 7.854,371 8,522,340 8.805.540
Charges for Current Services 1,568,825 1,535,550 1,668,770
Use and Sale ofCily Property and Money 1,355.270 1,266,760 1.308,900
Miscellaneous Revenues 122,358 182,060 150,500
Interfund ChargeslTransfers 10,096.361 10,071,300 10.166.340
Transfer from Surplus 0 1.800.000 510.000
TOTAL GENERAL FUND 72,415,932 77,409,120 79.963.140
SPECIAL REVENUE FUNDS:
Special Development 11.863,307 12,780.350 11,730.400
Special Program Fund 5.442,981 2,113.000 2,300,000
ENTERPRISE FUNDS:
Water & Sewer Fund 35,990.472 48.331,170 40,660.130
Stormwater Utility Fund 3.569,510 4,745,000 4.715.000
Solid Waste Fund 13,394,160 13,847,000 14.627.030
Gas Fund 41.680,840 21,178,070 21.811.540
Recycling Fund 2,172.788 2,271,000 2.200.350
Marine Fund 2,075.733 2, 134,770 2,163.600
Parking Fund 2.692,315 2.993,280 3.253,280
HarbolView Center Fund 1,617,774 2.064,700 2,164,170
INTERNAL SERVICE FUNDS: .
Administrative Services 5,914.904 7,025.300 7,399.680
General Services 2,425,458 2.759.690 2.880.180
Garage Fund 8,319,992 8.256,290 8.142.820
Central Insurance Fund 11,985,680 10,766,320 10.983.860
TOTAL ALL FUNDS 221.561,846 218.675,060 214.995,180
Ordinance ~57-99
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EXHIBIT A (Contlnu~
CITY OF CLEARWATER
1999-00 BUDGETED EXPENDITURES~
Actual Budgeted Budgeted
Expenditures Expenditures Expenditures
1997/98 1998/99 1999/00
GENERAL FUND:
City Commission 184,214 194,200 196,260
Administration 3,400,819 3,947,570 3,255,020
legal 988,615 1,190,550 1,192,110
City Clerk 742,739 790,480 1,053,920
Financial Services 1,496,418 1,817,710 1,841,610
Human Resources 830,798 796,030 1,013,970
Police 23,077,555 24,585,250 25,971,230
Fire 11,151,914 11,770,450 13,462,340
Planning & Development Services 3,334,404 3,508,650 3,915,670
Public Works Administration 6,599.494 7,082,270 6,983,670
Parks and Recreation 10,484,814 11,388,000 12,331,200
library 4,300,351 4,400,550 4,384,350
Airpark 7,555 6,200 12,270
Sailing Center 133,664 135,560 141,000
Pier 60 278,117 288,580 299.470
Non-Departmental 3,804,927 5,507,070 3,909,050
TOTAL GENERAL FUND 70,816,398 77,409,120 79,963,140
SPECIAL REVENUE FUNDS:
Special Development 6,984,162 12,705,350 11,730.400
Special Program Fund 5,787,043 2,013,000 2,200,000
ENTERPRISE FUNDS:
Water & Sewer Fund 37,393,277 48,331,170 40,654,380
Stormwater Utility Fund 3,901,284 3,761,560 4,688,940
Solid Waste Fund 12,681,821 14,021,790 14,624,780
Gas Fund 17.443,390 20,484,525 21,439,840
Recycling Fund 1,546,506 2,265,940 2.200,000
Marine Fund 1,799,658 2,000,110 2,032,160
Parking Fund 2,365,681 2,993,280 3,252,910
Harborview Center Fund 2,066,133 2,064,700 2,163,800
INTERNAL SERVICE FUNDS:
Administrative Services 6,109.478 7,017,620 7,338,130
General Services 2,392,708 2,759,690 2,822,700
Garage Fund 6,775,011 7,999,150 8,049,280
Central Insurance Fund 8,930,131 9,707,510 9,526,450
TOTAL ALL FUNDS 186,992,681 215,534,515 212,686,910
Ordinance 16457-99
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