01-18-2000Agenda/Pension
1-18-00
013'7
ACTION AGENDA
Board of Trustees of the Employees' Pension Fund
January 18, 2000
1. Call to Order - 9:06 a.m.
2. Approval of Minutes: 12/6/99 & Special Meeting 11 /18/99 - Approved as submitted.
3. Request for acceptance into membership: Pierre Maajoun, Kevin Matthews, Janene
Crosby, Al Basone, Karen Keegan, Donald Packer, Elliot Shoberg, Markus Morgan,
Salvino Terranova, Jennifer Bruty, Gina L. Clayton-Gomshe, Judy Shipley, Guadalupe
Newell, Tamijo Watson, Roger Harris, William Clark, James McCulley, Jr., Alphonso
Brooks, Morgan Trapnell, Frank Calabrese, Elizabeth Pease, Richard Sheppard, Harold
Sanders, Michael Schloff, Jason Rollins & Sandra Clayton - Approved.
4. Waive vested pension: James McCulley - Approved.
5. Request authority to file Offer of Judgment in Krieger v. City of Clearwater and
Pension Trustees - Authorized City Attorney to file an Offer of Judgment in the
amount of $3,000.
6. Approve increase in amount authorized to PriceWaterhouseCoopers, LLP for actuary &
other related services by $3,500 for total of $123,500 for 3 year period ending
12/31 /01; authorize payment of pension plan's share of March referendum costs (not
to exceed $10,000) - Approved.
7. Other Business - None.
8. Adjourn - 9:09 a.m.
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3
Meeting Date: 1 - 19 - dU
Approved by Trustees:
CITY OF CLEARWATER
EMPLOYEES' PENSION PLAN/
PENSION ADVISORY COMMITTEE
TO: Pension Trustees
FROM: Pension Advisory Committee
SUBJECT: Recommendation for Acceptance into Pension Plan
DATE: December 9, 1999
As Trustees of the City of Clearwater Employees' Pension Fund, you are hereby notified that the
employee(s) listed below have been duly examined by a local physician and each has been designated as a
"first class risk". The employment of these individuals brings the number of FTE's as of this date to
1675.1 out of 1777.8 budgeted positions (including the City Commission).
These employees are eligible for pension membership as noted in the Pension Eligibility Date column
below, and it is the recommendation of the Pension Advisory Committee that they be accepted into
membership.
Pension Elig.
Name, Job. Class, & Dept./Div. Hire Date Date
Pierre Maajoun, Police Cadet/Police 8/2/99 8/2/99
Kevin Matthews, Police Recruit/Police 8/2/99 8/2199
Janene Crosby, Customer Service Rep./Customer Service 10/27/99 10/27/99
Al Basone, Public Service Technician I/Public Works 11/8/99 11/8/99
Karen Keegan, Staff Assistant 1/Fire 11/6/99 11/6/99
Donald Packer, Public Services Technician I/Public Works 11/8/99 1118/99
Elliot Shoberg, Engineer II/Public Works 11/8/99 11/8/99
Markus Morgan, Maintenance Worker I/Solid Waste 11/6199 11/6/99
Salvino Terranova, Custodial Worker/Library 10/25/99 10/25/99
Jennifer Bruty, TV Production Specialist/Pub. Com. & Marketing 9/13/99 9/13/99
Gina L. Clayton-Gomshe, Senior Planner/Planning & Dev. Services 11/10/99 11/10/99
Judy Shipley, Gas Sales Representative/Gas 11/6/99 11/6/99
Guadalupe Newell, Gas Sales Associate/Gas 11/6/99 11/6/99
Tamijo Watson, Gas Sales Representative/Gas 11/6/99 11/6/99
Roger Harris, Gas Sales Representative/Gas 11/6/99 '11/6/99
William Clark, Gas Sales Representative/Gas 11/6/99 11/6/99
James McCulley, Jr., Gas Sales Representative/Gas 11/6/99 11/6/99
Alphonso Brooks, Parks Service Technician I/Parks & Recreation 11/8/99 11/8/99
Morgan Trapnell, Police Communications Operator/Police 10/23/99 10/23/99
Frank Calabrese, Recreation Programmer/Parks & Recreation 3/30/98 11/20/99 "
Elizabeth Pease, Aquatics Leader/Parks & Recreation 11/20/99 11/20/99
Richard Sheppard, Police Com. Operator/Police 11/22/99 11/22/99
Harold Sanders, Maintenance Worker I/Solid Waste 11/22/9 11/22/99
Michael Schloff, Parks Service Technician I/Parks & Recreation 11/22/99 11/22/99
Jason Rollins, Public Service Technician I/Public Works 11/22/99 11/22/99
Sandra Clayton, Recreation Program Coordinator/Parks & Rec. 11/22/99 11/22/99
• originally hired as permanent part-time; changed to full-time and pension eligible as of 1 20/99
Pension Adviso ommittee C air
•'?'''"? Trustees of the
Agenda Item 11
Employees' Pension Plan 1/18/00
Meeting Date:
Agenda Cover Memorandum
SUBJECT/RECOMMENDATION:
James McCulley, Gas System, be allowed to waive his vested pension as approved by the Pension Advisory
Committee.
and that the appropriate officials be authorized to execute same.
SUMMARY:
James McCulley, Gas Sales Representative, Gas System, was employed by the City of Clearwater from July 11,
1988, to January 3, 1999. On January 3, 1999, Mr. McCulley resigned from his pension eligible position to accept
a contract position with the Clearwater Gas System. At the time he resigned, he formally requested to vest his
pension.
On November 6, 1999, the Gas Sales Representatives were converted from contract positions to regular civil
service positions. Mr. McCulley was again pension eligible as of that date. Mr. McCulley's pension eligibility date
needs to be adjusted by the number of days he was a contract employee which was 306 days. since he had vested
his pension, in order for this to occur, he has requested that his previous vested pension rights be waived.
This request was approved by the Pension Advisory Committee on December 9, 1999. Upon approval by the
Trustees, Mr. McCulley's original pension eligibility date of July 11, 1988, will be adjusted by 306 days, making
his new pension date May 13, 1989.
Reviewed by: Originating Dept: Costs
Legal NA Info Tech NA Human Resources Total
Budget NA Public Works NA User Dept. Funding Source:
Purchasing NA DCM/ACM AA
V caplial1"'1"QV11""" Current Fiscal Year
Risk Mgmt NA Other NA Attachments Ojwr.'II" K
C71IIL•f
Appropriation Code:
Submitted by: ? None
City Manager
Printed on recycled oaaer Rev. 2/98
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ONE CITY. ONE FUTURE.
City Attorney's Office
Memorandum
TO: Trustees of Emp ees Pension Fund
FROM: Pamela K. Akin, ity Attomey
RE: Krieger v. City of Clearwater and Pension Trustees
Circuit Civil Case No. 99-4820-CI-21
DATE : December 9, 1999
I am requesting authority to file an Offer of Judgment in the above case in the
amount of $3,000.00.
PKA.jmp
Copy to:
Michael J. Roberto, City Manager
':
Employee Pension Plan Trustee
Agenda Cover Memorandum
Agenda Item #
Meeting Date:
I.IR,bD
SUBJECT/RECOMMENDATION:
Approve increase in the amount authorized to be spent with PriceWaterhouseCoopers, LLP for actuary
and other related services by $3,500 for a total amount authorized of $123,500 for the 3 year period
ending 12/31/01, and authorize payment of the pension plan's share of the March referendum costs (not
to exceed $ 10, 000)
CI and that the appropriate officials be authorized to execute same.
SUMMARY:
• PriceWaterhouseCoopers, LLP was selected as the Employee Pension Plan's actuary as a result of an RFP. A three
year contract was approved at the February 16, 1999 Trustee's meeting for $105,000. Fees included in the request
included the cost of three (3) annual actuarial reports ($16,000, $16,500, and $17,000) as well as the estimated costs
for annual pre-retirement workbooks, individual employee retirement benefit statements, quarterly retirement
seminars, employee retirement counseling, and a minimal amount for miscellaneous actuarial advice to staff.
• In November 1999, this contract was increased by $15,000 due to a need to conduct actuarial analyses on the costs
of potential changes to the pension plan. These changes include:
1. an option for retirenvient at age 65 with at least 10 years of service,
2. a cost of living adjustment,
3. converting to high five years rather than last 5 in the benefit calculation, and
4. changes required by legislation regarding police and fire only (Section 175/185).
• Prior to any changes being implemented, a formal actuarial impact statement must be prepared for the State.
PriceWaterhouseCoopers has quoted a cost of $3,500 to prepare impact statement(s) on these changes. Two impact
statements may be required based upon the timing (items 1-3 in one statement and item 4 in a second statement).
This price is based upon 2 separate statements.
• The changes for items 1-3 will require a referendum which is scheduled for March 2000. This authorization will
provide for the pension plan's portion of the cost (not to exceed $10 ,000) to be paid from the pension plan.
Reviewed by: Originating Dept: Costs
Legal Info Srvc N/A Finance Total $13,500
Budget Public Works N/A User Dept. Funding Source:
Purchasing DCM/ACM Finance Current FY $13,50Q CI
Risk Mgmt N/A Other Attachments OP
Other Pension
Submitted by: t CQk, , Q _
City Manager ? None Appropriation Code: 646-07410-5xax00-585-000
® Printed on recycled paper Rev. 2/98