12-06-1999Agenda/Pension
12-6-99
0130
i
ACTION AGENDA
Board of Trustees of the Employees' Pension Fund
December 6, 1999 - 9:00 A.M.
1. Call to Order - 10:45 a.m.
2. Approval of Minutes: 1 1/15/99 - Approved as submitted.
3. Request for acceptance into membership: Patricia Post, Marlon Mitchell, Andrew
Hawkins, Julie Wykoff, David Powers, Pamela Bedford, Scott Kurleman, Robert Perry,
Claire Knafla, Dragoljub Vitkovic, Melissa Jackson, Louis Pirman, Bruce Vendetti, &
Richard Zeron - Approved.
4. Regular Pension to be granted: James Marshall - Approved.
5. Pensions to be vested: Raymond G. Kaval & [Michael Schaffner- Approved.
6. Request to Waive vested pension rights: Sabrina Chute & Cindi Juster - Approved.
7. Request to buy back previous pension service credit: Darold Brink - Continued.
8. Other Business - None.
9. Adjourn - 10:37 a.m.
3
Meeting Date:
Approved by Trustees:
CITY OF CLEARWATER
EMPLOYEES' PENSION PLAN/
PENSION ADVISORY COMMITTEE
TO:
FROM:
SUBJECT:
DATE:
Pension Trustees
Pension Advisory Committee
Recommendation for Acceptance into Pension Plan
November 9, 1999
As Trustees of the City of Clearwater Employees' Pension Fund, you are hereby notified that the
employee(s) listed below have been duly examined by a local physician and each has been designated as a
"first class risk". The FY 199912000 FTE figures will be provided to you at the meeting.
These employees are eligible for pension membership as noted in the Pension Eligibility Date column
below, and it is the recommendation of the Pension Advisory Committee that they be accepted into
membership.
Name, Job. Class, & Dept./Div.
Pension Elig.
Hire Date Date
Patricia Post, Risk Management Specialist/Finance 10/11/99 10/1 1/99
Marlon Mitchell, Custodial Worker/Parks & Recreation 1/6/97 10/9/99 "
Andrew Hawkins, Firefighter/Fire 10/4/99 1014/99
Julie Wykoff, Library Assistant/Library 10/11/99 10/1 1/99
David Powers, Senior Accountant/Solid Waste 6/4/98 10/11/99
Pamela Bedford, Library Assistant/Library 1/5/98 10/1 1/99
Scott Kurleman, Land Resource Specialist/Ping, & Dev. Ser. 10/11/99 10111/99
Robert Perry, Customer Ser./Field Service Rep./Cust. Ser. 10/13/99 10/13/99
Claire Knafla, Systems Analyst/Programmer II/Info. Tech. 10/18/99 10/18/99
Dragoljub Vitkovic, Mechanic II/General Services 10125/99 10/25/99
Melissa Jackson, Library Assistant/Library 10/25/99 10/25/99
Louis Pirman, Gas Technician I/Gas 10/25/99 10/25/99
Bruce Vendetti, Gas Technician I/Gas 10/25/99 10/25/99
Richard Zeron, Solid Waste Equipment Operator/Solid Waste 10/25/99 10/25/99
* originally hired as part-time; changed to full-time and pension eligible as of this date
originally hired as temporary; changed to permanent and pension eligible as of this date
Pension Adviso ommittee C air
w:
Trustees of the
Employees' Pension Plan
Agenda Cover Memorandum
Final Agenda Item #
Meeting Date: 12/6/99
SUBJECT/RECOMMENDATION:
James Marshall, Police Department, be granted a regular pension under Section(s) 2.393 and 2.397 of the
Employees' Pension Plan as approved by the Pension Advisory Committee.
11 and that the appropriate officials be authorized to execute same.
SUMMARY:
James Marshall, Network Support Technician II, Police Department, was employed by the City on
June 11, 1979, and his pension service credit is effective on that date. His pension will be effective November 1,
1999.
Based on an average salary of approximately $39,445 per year over the past five years, the formula for computing
regular pensions, and Mr. Marshall's selection of the 100% Joint & Survivor Annuity, this pension will
approximate $21,607 a nnually.
This pension was approved by the Pension Advisory Committee on November 9, 1999. Section 2.393 (p)
provides for normal retirement eligibility when a participant has reached age 55 and completed twenty years of
credited service or has completed 30 years of credited service. Mr. Marshall qualifies under the age 55 and 20
years of service criteria.
Reviewed by:
Legal NA
Budget NA
Purchasing NA
Risk Mgmt NA
Submitted by:
Citv Manager
Info Tech NA
Public Works NA
DCM/ACM
Other NA
Printed on recvcled oaner
Rav_ I/4R
Originating Dept: Costs
Human Resources Total
User Dept. Funding Source:
Captial Improvement Current Fiscal Year
Attachments Operating
Other
Appropriation Code:
O None
LIU
Trustees of the
t? Final Agenda Item #
Employees' Pension Plan 12/6/99
Agenda Cover Memorandum Meeting Date:
SUBJECT/RECOMMENDATION:
Raymond G. Kaval, Public Works Department, and Michael Schaffner, Police Department, be allowed to vest their
pensions under Section(s) 2.397 and 2.398 of the Employees' Pension Plan as approved by the Pension Advisory
Committee.
El and that the appropriate officials be authorized to execute same.
SUMMARY:
Raymond C. Kaval, Wastewater Treatment Plant Operator A, Public Works Department, was employed by the
City on October 26, 1987, and his pension service credit is effective on November 16, 1989.
Michael Schaffner, Police Officer, Police Department, was employed by the City on
December 8, 1986, and his pension service credit is effective on that date.
The Employees' Pension Plan provides that should an employee cease to be an employee of the City of Clearwater
after completing ten or more years of creditable service (pension participation), then such employee shall acquire a
vested interest in the retirement benefits. Vested pension payments commence on the first of the month following
the month in which the employee normally would have been eligible for retirement.
Section 2.393 provides for normal retirement eligibility when a participant has reached age 55 and completed
twenty years of credited service or has completed 30 years of credited service. Section 2.393 also provides for
early retirement eligibility when a participant has reached age 65 and completed ten years of credited service.
Section 2.393 also provides for normal retirement eligibility when a participant has completed twenty years of
credited service in a hazardous duty position and specifically designates the position of Police Officer as hazardous
duty.
Mr. Kaval will have completed at least ten years of service and reached age 65 on May 15, 2001. His pension will
be effective on June 1, 2001. Mr. Schaffner would have completed at least twenty years of service as a Police
Officer on December 8, 2006. His pension will be effective January 1, 2007. These requests were approved by
the Pension Advisory Committee on November 9, 1999.
Reviewed by: Originating Dept:/ Costs
Legal
NA
Info Tech NA
Human Resources W _
Total
Budget NA Public Works NA User Dept. Funding Source:
Purchasing NA DCM/ACM taptial Improvement Current Fiscal Year
Risk Mgmt NA Other NA Attachments Operating
Other
Appropriation Code:
Submitted by:
Q .':,ne
City Mana er
Printed on recycled paper Rev. 2/98
Trustees of the t? Final Agenda Item #
Employees' Penslon Plan 1216/99
Meeting Date:
Agenda Cover Memorandum
SUBJECT/RECOMMENDATION:
Sabrina Chute, Information Technology Department, and Cindi R. Juster, General Support Services Department, be
allowed to waive their vested pensions as approved by the Pension Advisory Committee.
. ) and that the appropriate officials be authorized to execute same.
SUMMARY:
Sabrina Chute, Network Support Technician II, Information Technology Department, was employed by the City
of Clearwater from December 12, 1988, to December 14, 1998. Cindi R. Juster, Administrative Analyst, General
Support Services Department, was employed by the City of Clearwater from March 21, 1988, to August 12, 1999.
At such time as they resigned from their employment, Ms. Chute and Ms. Juster formally requested to vest their
pensions. Such actions were approved by the Pension Advisory Committee and the Pension Trustees.
On October 11, 1999, Ms. Chute was re-employed by the City of Clearwater as a Network Support Technician II
and, on October 25, 1999, Ms. Juster was re-employed as an Administrative Analyst after withdrawing their
resignations under provisions of the Civil Service Rules & Regulations. Upon withdrawal of resignation, an
employee's effective hire date and pension eligibility date are advanced by the number of days the employee was
gone. In Ms. Chute's case, this was 300 days. In Ms. Juster's case, this was 73 days. Since they had vested their
pensions upon resignation, in order for this to occur, they have requested that their previous vested pension rights
be waived. These requests were approved by the Pension Advisory Committee on November 9, 1999. Upon
approval by the Trustees, Ms. Chute's original pension eligibility date of December 12, 1988, will be adjusted by
300 days, making her new pension date October 8, 1989. Ms. Juster's original pension eligibility date of March
211 1988, will be adjusted by 73 days, making her new pension date June 2, 1988.
Reviewed by: Originating Dept: Costs
Legal NA Info Tech NA Human Resources Total
Budget NA Public Works NA User Dept. Funding Source:
Purchasing NA DCWACM Captial Improvement Current Fiscal Year
Risk Mgmt NA Other NA Attachments Operating
Other
Appropriation Code:
Submitted by: ? None
city anager
Printed on recycled paper Rev. 2/98
,WA
Trustees of the
Employees' Pension Plan
Agenda Cover Memorandum
Worksession Item 11:
Final Agenda Item #
Meeting Date: 12/6/99
SUBJECURECOMMENDATION:
Darold Brink, Tradesworker II, Marine Department, be allowed to buy back his previous pension service credit as
approved by the Pension Advisory Committee.
N1 and that the appropriate officials be authorized to execute same.
SUMMARY:
Darold Brink, Tradesworker II, Marine Department, was originally employed by the City of Clearwater as a
permanent part-time Marine Attendant II in the Marine Department on June 8, 1983. Although he was classified as
a permanent part-time employee, it has since been determined that Mr. Brink was working the equivalent hours of
a full-time employee. On November 19, 1984, Mr. Brink's status was changed to full-time and he became eligible
for pension participation as of that date. During the period of time that Mr. Brink was classified as part-time, he
was ineligible to participate in the City of Clearwater Employees' Pension Plan. If he had been allowed to
participate from his date of hire, the amount he would have contributed to the Plan from June 8, 1983, through
November 18, 1984, would have been $1,584.94.
Mr. Brink is now requesting that he be allowed to receive service credit for this 17-month period. At the Pension
Advisory Committee's meeting on November 9, 1999, the Committee approved the buy back of this pension
service with Mr. Brink paying 5% interest per year. Should the Trustees approve this request, the amount owed by
Mr. Brink as of December 6, 1999, will be $3,407.95.
This matter is now being forwarded to the Pension Trustees for consideration.
Reviewed by: Originating Department: Costs: Commission Action:
Legal NA HUMAN RESOURCES $ ? Approved
Budget NA Total ? Approved w/Conditions
Purchasing NA User Department: ? Denied
Risk Mgmt. NA
I ??/? Y?
fil 4 ( Current Fiscal Year ? Continued to:
s NA Funding Source:
ACM ? Capital Improvement:
other NA Advertised: ? Operating:
Date: ? other: Attachments:
Pension
Paper:
Submitted by: ? Not Required Appropriation Code
Affected Parties: 646-07410-514100-585-000
? Notified ? None
City Manager ? Not Required
0 Printed on recycled paper