05-18-1998
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CITY OF CLEARWATER
POST OFFICE Box 4748, CLF.AR\I:'ATF.R, FI.ORIDA' 33758-4748
err" HALL, 112 SOUTII OSCEOlA AVENUE, CLEARWATER, FLORIDA 33756
TELEPHONE (813) 562-4010 FA.X (813) 562 -4052
Cm.1MUNIlY REDEVELOPMENT
AGENCY
AGENDA
COMMUNITY REDEVELOPMENT AGENCY
(eRA)
Monday, May 18,1998
11 :00 a.m.
Commission Chambers
1. Call to Order
2. Approve minutes from Meeting on March 16, 1998 and Special Meetings held on
March 30, 1998 and April 2, 1998
3. New Business
a. Approve the amended mid-year budget for Fiscal Year 1997-98 and authorize
the appropriation of the entire balance remaining in the eRA Trust Fund as of
. September 20, 1998 for redevelopment projects that have been previously
approved and those which will be identified in the redevelopment plan.
b. Approve the Interlocal Agreement with the DDB in which the DDB agrees to
perform certain responsibilities and functions consistent with and to further the
Downtown Redevelopment Plan in exchange for $21 ,551.12.
c. Approve transfer of $50,000 from the Downtown Redevelopment Project to the
Information Management Resources (IMR) project fund and authorize the
reimbursement of this $50,000 to the CRA Downtown Redevelopment project
upon the sale of the property.
4. Assistant City Manager Verbal Reports
5. Other Business
6. Adjournment
(1)
"EQUAl. EMPLOYMENT A,"JD AFFIRMATIVE ACTION EMPLOYER"
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Clearwater
Community Redevelopment
Agency
Agenda Cover Memorandum
SUB JECT IRECOMMEN DATION:
Approve the attached amended mid year budget for fiscal year 1997-98 and authorize the appropriation
of the entire balance remaining in the CRA Trust Fund as of September 30, 1998 for redevelopment
projects that have been previously approved and those which will be identified in the redevelopment
plan,
I&J and that the appropriate officials be authorized to execute same.
SUMMARY:
. As in previous years, vI/e are presenting an amended mid year fiscal year 1997-98 budget for your
consideration and approval.
· The revenue budget has been amended to reflect changes in amounts already received or amounts
expeded to be received in addition to transferring $6,000 from the Miscellaneous Redevelopment
fund.
. The $6,000 is for the upgrade of amenities in downtown such as painting of light posts, purchasing a
do>>,ntown directory, refurbishing the benches etc..
. The expenditure budget has been amended to reflect the changes in operational costs expected to be
. incurred.
. We also recommend that the board authorize the appropriation of the entire balance remaining in the
CRA Trust Fund as of September 30, 1998 for redevelopment projects that have been previously
approved and those which will be identified in the redevelopment plan.
Reviewed bY:~ Origin; ~g Depl: Costs
legal Info Srvc CRA Total $6,000
Budget )o'"~ Public Works User Dept. Funding Source:
Purchasing G DCMlACM Current FY CI
Risk Mgmt Other Attachments OP
Budget attachment Other
Submitted by: o None
City Manager Appropriation Code: 315-94714
o Print'l'd on recycled paper Rev. 2/98
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Mid Year Adjustment '98 budget
Community Redevelopment Agency
Mid Year Adjustment- October 1 - April 11 , 1998
Approved Proposed
FY 97/98 Six Proposed Mid Year
Original Month Budget Amended
Budget Actual Amendment Budget
Operatina Revenues
Tax Increment Revenues
338930 Pinellas County 121,400 119,350 (2,050) 119,350
381115 City of Clearwater 112,090 110,251 (1 ,840) 110,250
381116 Downtown Dewlopment Board 22,040 21,551 (490) 21,550
Other Revenues
361101 Interest Earnings 8,000 29,961 7,000 15,000
361103 Interest Earningson Escrow 4,867 4,860 4,860
362101 Rental Income - Garden Ave Garage 15,750 11.469 6,000 21,750
366906 Donations - Other 1,000 1,000 1,000
369088 CRA - MaintlPromotion 400 300 400
369901 Other Misc Revenue 300 14 (200) 100
Transfers In
381735 Rental Income-Station Sq. Park 6,000 (6,000)
381782 Downtown Development Bet-Atrium 7,000 7,197 190 7,190
381715 Mscellaneous Redev. Fund 6,000 6,000
Total Revenues 292,980 305,960 14,470 307,450
ODeratina Expenditures
Other Operating Expenses
530100 Professional Services 5,348 15,000 15,000
530300 Other Contractual Services 1,700 2,200 5,200 6,900
542300 Ulilities-GasMfaterlSanitation (46)
542500 Postage 100 162 220 320
543100 Advertising 10,000 3,888 1 0,000
543200 Other Promotional Activities 10,000 5,495 10,000
544100 Equipment Rental 1,500 (1,500)
547200 Employee Expense-Travel 6,000 3,070 (500) 5,500
547300 Employee E><pense-Auto Allowance 200 (150) 50
547400 Employee Expense-Meals 100 (50) 50
550100 Office Supplies 500 510 500 1,000
550400 Operating Supplies 1,500 359 (330) 1,170
557100 Memberships and Subscriptions 5,500 1,394 5,500
557300 Training and Reference 4,000 2,243 (500) 3,500
581000 Payments to Other Agencies-DDB 22,040 (490) 21,550
63,140 24,622 17,400 80,540
Internaft Service
540200 Document Reproduction 200 1,302 2,000 2,200
540600 Telephone Service Fixed 2,000 (2,000)
Page 1
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I Mid Year Adjustment '98 budget .
1
.
,
!
j 540700 Postal Service
" 61 120 120
,
l 541300 Print Shop 2,000 109 (1,700) 300
541500 Garage-Variable 200 73 (50) 150
1 541600 Building and Maintenance-Variable 128 200 200
j 4,400 1,672 (1,430) 2,970
;
i' Transfers Out:
f ' 590200 Gener~1 Fund- Admistrative 119,630 59,815 119,630
. 590200 General Fund-Jolly Trolley 50,000 25,000 50,000
I
590600 Parking Fund - Checkers, Inc. 11,150 5,051 (2,500) 8,650
590600 Parking Fund - Saturday Downtown 15,000 7,500 15,000
I 590600 Parking Fund - Harborvlew 6,360 3,180 6,360
I 592400 Parking Fund - Garden Garage 21,000 10,500 21 ,000
I
! Special Projects-Saturday in City 3,300 3,300
{
l 592400 Miscellaneous Redevelopment Proj. 2,300 (2,300)
225,440 111 ,046 (1,500) 223,940
Total Expenditures 292,980 137,341 14,470 307,450
Excess of Revenues Over Expenditures
168,619
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Page 2
.
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Clearwater
Community Redevelopment
Agency
Agenda Cover Memorandum
Worksession Item #: ~
Final Agenda Item #
Meeting Date:
SUB J ECT IRECOMMENDA TION:
Approve the Interlocal agreement with the DDS in which the DDS agrees to perform certain
responsibilities and functions consistent with and to further the Downtown Redevelopment Plan in
exchange for $21,551.12
00 and that the appropriate officials be authorized to execute same.
SUMMARY:
· Florida Statues 163.387 requires all taxing authorities to make annual appropriation in an amount
equal to the incremental increase in the ad valorem revenue within the CRA area. The DDS is a
taxing authority within the CRA area and is not statutorily exempt from making such payments to the
CRA.
G The DDB paid the Fiscal Year 97/98 tax increment of $21,551.12 to the CRA.
. The CRA paid to the DDB the amount equal to tax increment payment the last two fiscal years in
exchange for the promotion of the downtown.
. The agreement between the CRA and the DDS states that the DDS is to provide the following services
for the CRA during the FY 97/98: support and promote Station Square Park concerts and activities;
Holiday Festivities; assist with the maintenance of downtown sidewalks and lights on trees along
Cleveland Street; Provide a match to purchase a directory to downtown businesses to be installed at
the MSC Garage Complex information window next to the trail.
. Staff recommends the efforts of the DDS to promote and market the downtown justifies the eRA
payment of the $21,551.12 to the DDS.
NA
NA
Originatin~--9~t:
CRA ~
User Dept.
Costs 21,551.12
Reviewed by: 11 Ii
Legal I-/f!t-
Budget
~
Purchasing NA
Risk Mgmt NA
Info Srvc
Public Works
Total
DCMlACM
Other
Current FY
YES
Funding Source:
CRA
CI
OP
Other
Attachments
Submitted by:
City Manager
o Printed on recycled paper
Budget attachment
Interlocal Agreemert
o None
AlPpropriation Code: 188-09311-581000-552.000
Rev. 2/98
Mid Year Adjustment '98 budget
Community Redevelopment Agency
Mid Year Adjustment- October 1 - April 11 , 1998
Approved Proposed
FY 97/98 Six Proposed Mid Year
Original Month Budget Amended
Budget Actual Amendment Budget
Operatinq Revenues
Tax Increment Revenues
338930 Pinellas County 121,400 119,350 (2,050) 119,350
381115 City of Clearwater 112,090 110,251 (1,840) 110,250
381116 Downtown Development Soard 22,040 21,551 (490) 21,550
Other Revenues
361101 Interest Earnings 8,000 29,961 7,000 15,000
361103 Interest Earningson Escrow 4,867 4,860 4,860
362101 Rental Income - Garden Ave Garage 15,750 11 ,469 6,000 21,750
366906 Donations - Other 1,000 1,000 1,000
369088 CRA - MaintlPromotion 400 300 400
369901 Other Misc Revenue 300 14 (200) 100
Transfers In
381735 Rental Income-Station Sq. Park 6,000 (6,000)
381782 Downtown Development Bd.-Atrium 7,000 7,197 190 7,190
381715 Mscellaneous Redev. Fund 6,000 6,000
Total Revenues 292,980 305,960 14,470 307,450
Operatina Expenditures
Other Operating Expenses
530100 Professional Services 5,348 15,000 15,000
530300 Other Contractual Services 1,700 2,200 5,200 6,900
542300 Utilities-GaslWaterlSanitation (46)
542500 Postage 100 162 220 320
543100 Advertising 10,000 3,888 10,000
543200 Other Promotional Activities 10,000 5,495 10,000
544100 Equipment Rental 1,500 (1,500)
547200 Employee Expense-Travel 6,000 3,070 (500) 5,500
547300 Employee Expense-Auto Allowance 200 (150) 50
547400 Employee Expense-Meals 100 (50) 50
550100 Office Supplies 500 510 500 1,000
550400 Operating Supplies 1,500 359 (330) 1,170
557100 Memberships and Subscriptions 5,500 1,394 5,500
557300 Training and Reference 4,000 2,243 (500) 3,500
581000 Payments to Other Agencies-DDS 22,040 (490) 21,550
63,140 24,622 17,400 80,540
Internal Service
Page 1
Mid Year Adjustment '98 budget
540200 Document Reproduction 200 1,302 2,000 2,200
540600 Telephone Service Fixed 2,000 (2,000)
540700 Postal Service 61 120 120
541300 Print Shop 2,000 109 (1,700) 300
541500 Garage-Variable 200 73 (50) 150
541600 Building and Maintenance-Variable 128 200 200
4,400 1,672 (1 ,430) 2,970
Transfers Out:
590200 General Fund- Admistrative 119,630 59,815 119,630
590200 General Fund-Jolly Trolley 50,000 25,000 50,000
590600 Parking Fund - Checkers, Inc. 11 ,150 5.051 (2.500) 8,650
590600 Parking Fund - Saturday Downtown 15,000 7,500 15,000
590600 Parking Fund - Harborview 6,360 3,180 6,360
592400 Parking Fund - Garden Garage 21,000 10,500 21,000
Special Projects-Saturday in City 3,300 3,300
592400 Miscellaneous Redevelopment Proj. 2,300 . (2,300)
225,440 111 ,046 (1,500) 223,940
Total Expenditures 292,980 137,341 14,470 307,450
Excess .of Revenues Over Expenditures
168,619
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Page 2
fNTERLOCAL AGREEMENT
This Interlocal Agreement is made and entered into this _day of _, 1998, by and between
the Community Redevelopment Agency (eRA) of the City of Clearwater, Florida, a redevelopment agency
established pursuant to law, and the Downtown Development Soard (DDB), a special district organized
and operating pursuant to the ordinance and laws of the City of Clearwater.
WHEREAS, Florida Statues 163.387 requires all taxing authorities to make an annual
appropriation in an amount equal to the incremental increase in the ad valorem revenue within the CRA
area, and
WHEREAS, the DDS is a taxing authority within the meaning of the statute,
WHEREAS, the City Commission of the City of Clearwater in 1982 attempted to exempt the
DOH from the obligation to make said payment to the eRA, and
WHEREAS, such exemption was not statutorily authorized at the time the ordinance was adopted,
and
WHEREAS, the opportunity to create such an exemption has elapsed, and
WHEREAS, the CRA and the DDS wish to enter into an interJocal agreement pursuant to Florida
Statutes 163.01, in which the DDH agrees to perform certain responsibilities and functions consistent with
and in furtherance of Downtown Redevelopment Plan, in return for an amount equal to the incremental
payment made by the DDB to the CRA.
NOW THEREFORE, in consideration of the covenants made by each party to the other and of the
mutual advantages to be realized by the parties hereto, the DOB and the CRA agree as follows:
Section 1.
December 31, 1998.
Tenn. The teon of this interlocal agreement will be the date hereof through
Section 2. Intent. It is the intent of the parties that the moneys paid to the eRA by the
. DDB pursuant to Florida Statues 163.387, commonly referred to as the tax increment payment, be returned
to the DDB by the CRA in exchange for performance of certain responsibilities and functions consistent
with and in furtherance of the Downtown Redevelopment Plan, by the DOB.
Section 3. Responsibilities of the DDB. The DDD agrees to promote, sponsor and purchase
items necessary for Station Square concerts and activities. The DDB agrees to promote the Holiday
Festivities in order to make downtown a showcase. The DDB agrees to assist the City with the
maintenance of downtown sidewalks and lights on the trees along Cleveland Street. The ODD
agrees to provide a match to purchase a directory to downtown businesses to be installed at the MSC
Garage information window next to the Pinellas trail. The total cost of said services shall not be less
than $21,551.12.
Section 4. Compensation. In return for the above services, the CRA shall pay to the
DDB $21,551.12 to be paid within 10 working days after execution of this agreement.
L.&.:i .
Section 5. Notice. Notice by either party to the other pursuant to this Interlocal Agreement
shall be given in writing and hand-delivered or mailed as follows:
Chairperson, Board of Trustees
Community Redevelopment Agency
P.O. BOX 4748
Clearwater, FL 33758-4748
Chairperson, Downtown Development Soard
P.O. BOX 1225
Clearwater, FL 33757
Section 6. . Entire Agreement. This document embodies the whole Agreement of the
parties. There are no promises, tenns, conditions or allegations other than those contained herein. This
Agreement shaU be binding on the parties, their successors, assigns and legal representatives.
Section 7. Filing Effective Date. As required by Section 163.01(11), Florida Statutes, this
Interlocal Agreement shaU be filed with the Clerk of the Circuit Court of Pine lias County, after execution
by the parties, and shall take effect upon the date of filing.
IN WITNESS WHEREOF, the parties hereto, or their lawful representatives, have executed this
agreement as of the date frrst above written.
COMMUNITY REDEVlELOPMENT AGENCY
OF THE CITY OF CLEARWATER, FLORIDA
BY:
Chairperson, Board of Trustees
Rita Garvey
Approved as to fonn:
ATTEST:
Pamela K. Akin, City Attorney
Cynthia E. Goudeau, Secretary
DOWNTOWN DEVELOPMENT BOARD
Chairperson, Roger Woodruff
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Clearwater
Community Redevelopment
Agency
Agenda Cover Memorandum
Worksessio" Item #: i3 C
Final Agenda Item #
Meeting Date:
SU 8 JECT /RECOMMEN DATION:
Approve transfer of $50,000 from the Downtown Redevelopment Project to the Information Management
Resources (IMR) project fund and authorize the reimbursement of this $50,000 to the Community
Redevelopment Agency (CRA) Downtown Redevelopment project upon the sale of the property.
IE and that the appropriate officials be authorized to execute same.
SUMMARY:
. On April 2, 1-998, the trustees for the eRA approved the City to move forward with negotiations on the
former annex property.
. The eRA agreed to payor reimburse IMR for environmental costs at closing. If IMR does not
consummate the transaction because of an Unsatisfactory Environmental Condition or the unresolved
title concern, the CRA agrees to reimburse IMR for these costs. The upper limit of the reimbursement
is $50,000.
. We recommend that the eRA trustees authorize the reimbursement of this $50,000 to the eRA
Downtown Redevelopment project 315-94714, after the sale of the property.
Reviewed by: ~'1 JA
legal ~
Budget ~
Purchasing .~
Risk Mgmt NA
Info Srvc
Pub I ic Works
DCMlACM
Other
NA
NA
Originatin
CRA
User Dept.
Costs
Total $50,000
Attachments
Budget attachment
Funding Source:
Current FY Yes CI
OP
Other
Submitted by:
City Manager
Printed on recycled paper
o None
Appropriation Code: 1 - 9 4 7 1 4
Rev. 2/98
l;t:, 1 >
Mid Year Adjustment '98 budget
Community Redevelopment Agency
Mid Year Adjustment- October 1 - April 11 , 1998
Approved Proposed
FY 97/98 Six Proposed Mid Year
Original Month Budget Amended
Budget Actual Amendment Budget
OperatinQ Revenues
Tax Increment Revenues
338930 Pine lias County 121,400 119,350 (2,050) 119,350
381115 City of Clearwater 112,090 110,251 (1,840) 110,250
381116 Downtown Development Board 22,040 21,551 (490) 21,550
Other Revenues
361101 Interest Earnings 8,000 29,961 7,000 15,000
361103 Interest Earningson Escrow 4,867 4,860 4,860
362101 Rental Income - Garden Ave Garage 15,750 11,469 6,000 21,750
366906 Donations - Other 1,000 1,000 1,000
369088 CRA - MainUPromotion 400 300 400
369901 Other Misc Revenue 300 14 (200) 100
Transfers In
381735 Rental Income-Station Sq. Park 6,000 (6,000)
381782 Downtown Development Bd.-Atrium 7,000 7,197 190 7,190
381715 Mscellaneous Redev. Fund 6,000 6,000
Total Revenues 292,980 305,960 14,470 307,450
Operating Expenditures
Other Operating Expenses
530100 Professional Services 5,348 15,000 15,000
530300 Other Contractual Services 1,700 2,200 5,200 6,900
542300 Utilities-GaslWaterlSanitation (46)
542500 Postage 100 162 220 320
543100 Advertising 10,000 3,888 10,000
543200 Other Promotional Activities 10,000 5,495 10,000
544100 Equipment Rental 1,500 (1,500)
547200 Employee Expense-Travel 6,000 3,070 (500) 5,500
547300 Employee Expense-Auto Allowance 200 (150) 50
547400 Employee Expense-Meals 100 (50) 50
550100 Office Supplies 500 510 500 1,000
550400 Operating Supplies 1,500 359 (330) 1,170
557100 Memberships and SUbscriptions 5,500 1,394 5,500
557300 Training and Reference 4,000 2,243 (500) 3,500
581000 Payments to Other Agencies-DDS 22,040 (490) 21,550
63,140 24,622 17,400 80,540
Internal Service
Page 1
Mid Year Adjustment '98 budget
540200 Document Reproduction 200 1,302 2,000 2,200
540600 Telephone Service Fixed 2,000 (2,000)
540700 Postal Service 61 120 120
541300 Print Shop 2,000 109 (1,700) 300
541500 Garage-Variable 200 73 (50) 150
541600 Building and Maintenance-Variable 128 200 200
4,400 1,672 (1 ,430) 2,970
Transfers Out:
590200 General Fund- Admistrative 119,630 59,815 119,630
590200 General Fund-Jolly Trolley 50,000 25,000 50,000
590600 Parking Fund - Checkers, Inc. 11 ,150 5,051 (2,500) 8,650
590600 Parking Fund - Saturday Downtown 15,000 7,500 15,000
590600 Parking Fund - Harborview 6,360 3,180 6,360
592400 Parking Fund - Garden Garage 21 ,000 10,500 21 ,000
Special Projects-Saturday in City 3,300 3,300
592400 Miscellaneous Redevelopment Proj. 2,300 (2.300)
225,440 111 ,046 (1,500) 223,940
Total Expenditures 292,980 137,341 14,470 307,450
Excess of Revenues Over Expenditures
168,619
o
o
Page 2