06-01-1993 - CRA Worksession
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6-1-93
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AGENDA
Community Redevelopment Agency Worksession
Tuesday - June 1, 1993 - East Library
9:00 P.M.
I. Call to order
II. Rules of Procedure
III. Adjournment
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M E M 0 RAN 0 U M
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TO:
FROM:
RE:
DATE:
The Honorable Mayor and Members of the City Commission
sitting as the Community Redevelopment Agency
M. ^. Galbraith, Jr., City Attorney~'
eRA Rules
. May 13, 1993
Here are the first two pages of the proposed rules for the Community
Redevelopment Agency, with the first five rules modified in accordance with your
May 6 meeting.
The City Clerk. and I have reviewed our notes, and we bel ieve this edition
accurately reflects your changes. If other changes are necessary, please let us
know.
MAG:a
Enclosures
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Copies:
Michael Wright, City Manager
Cynthia Goudeau, City Clerk
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RESOLUTION NO. 93-2
A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF
THE CITY OF CLEARWATER, FLORIDA, ADOPTING A SET OF RULES
TD GUIDE THE COMMUNITY REDEVELOPMENT AGENCY IN
CONDUCTING ITS BUSINESS AND MEETINGS; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Community Redevelopment Agency of the City of Clearwater,
Florida, was establ ished by Resolution 81-68 of the City of Clearwater, pursuant
to provisions of state law; and
WHEREAS, the Community Redevelopment Agency desires to adopt and implement
a revised set of rules or guidelines; now therefore
BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT AGENCY OF
THE CITY OF CLEARWATER, FLORIDA:
Section 1. The Community Redevelopment Agency of the City of Clearwater,
Florida, hereby adopts the following rules to govern it in the consideration of
its affairs and business presented to it:
RULE 1
The m~mbership of the Community Redevelopment Agency of the City of
Clearwater, Florida (IIAgencl'), shall be composed of the five
members of the Clearwater City Commission and two ex-officio non-
vat ing members of the Downtown Deve lopment Board or owners of
property within the CRA district. A quorum for the transaction of
business by the Agency shall consist of three voting members. Any
act ion to be approved will need a major ity vote of the vat ing
membership. A Chair and Vice-Chair of the Agency shall be elected
at the second meeting ;n Apri 1 of each year by the voting members on
an annua 1 bas is to serve for one year. I n case of the Cha i r IS
absence, the Vice Cha i r sha 11 as sume the res pon sib i1 it i es of the
Chair. If both are absent, the senior Agency member in years of
service shall preside. The Chair shall run the meeting and preserve
order. The Chair shall recognize all members who seek the floor
under correct procedure. Members of the public shall be allowed to
speak.
RULE-.f.
The Agency sha 11 hire an Executive Director whose presence is
requ i red a tall Agency meet i ngs . The Execut i ve Director sha 11
establ ish the staff ing of the office with the approva 1 of the
Agency. The Executive Director shall report directly to the Agency.
The Executive Director shall be hired and removed by a majority of
the voting members of the Agency.
RULE 3
The Secretary for the Agency shall provide minutes of the
proceedings of each Agency meeting, and shall furnish copies of the
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minutes of each regularly scheduled meeting to the Chair and to each
Agency member at least seven days prior to the next regular meeting.
Such minutes shall stand confirmed at the regular meeting of the
Agency without the reading thereof in open meeting unless some
inaccuracy or error be pointed out by some member of the agency
present, and in such event, an appropriate correction shall be made.
Upon request, the Executive Director will cause the Secretary of the
Agency to provide any member with transcribed excerpts of tapes of
Agency meetings.
RULE 4
[Deleted. In final draft, subsequent rules
will be renumbered accordingly.]
RULE 5
A copy of the minutes of each Agency meeting and of each resolution
when passed shall be furnished by the Executive Director to the City
Nanager.
RULE 6
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The Agency shall meet immediately prior to the conduct of regularly
scheduled business meetings of the City Commission and schedule work
sessions immediately prior to regularly scheduled work sessions of
the City Commission. Special meetings of the Agency shall be called
from time to time by the Chair, Executive Director, or any two of
the members. Every effort sha 11 be made to prov i de at 1 eas t 48
hours pub 1 i c not i ce of any spec i a ') meet i ngs. Except for items
advertised for public hearings, items may be removed from the agenda
and additional items may be added. The agenda may be re-ordered.
Minutes shall be taken and distributed by the City Clerk.
RULE 7
The Agency shall appoint any committees or advisory boards as may be
required for successful execution of Agency business.
RULE 8
According to applicable provisions of state law, no member shall
voluntarily or involuntarily acquire any personal interest, direct
or i nd i rect I in any commun i ty redeve 1 opment project, .i n any property
included or proposed to be included in any community redevelopment
project, or in any contract or proposed contract in connection with
any commu n i ty redeve loplllent project. Shou"' d any member
involuntarily acquire any interest in a community redevelopment
project, that interest shall be immediately disclosed in writing.
If any member present 1 y owns or contra 15 or owned or contro 11 ed
within the preceding two years any interest, direct or indirect, ;n
any property i nc 1 uded or planned to be i nc 1 u ded in a commun i ty
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The City Clerk shall serve s the Secretary for the Agency and shall
provide minutes of the proc dings of/each Agency meeting, and shall
furnish copies of the minute of ea9h regularly scheduled meeting to
the Chair an~ to each rne~ber at 1,..east seven da.r:s prior to the next
regular meetlng. Such mlnute s#all stand conflrmed at the regular
meeting of the Agency without 'he reading thereof in open meeting
unless some inaccuracy or errr be pointed out by some member of the
agency present, and in such~ve t, an appropriate correction shall
be made. Upon request, th9 Exe tive Director will cause the City
Clerk to provide any member with transcribed excerpts of tapes of
Agency meetings.
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an affirmative vote o~/four members or by a
for removal at two separate meeting
be hired and removed b
majority of the member
held at least two weeks
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RULE 3
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A 11 mot ions
resolutions
passage.
shall be made and sec nded before debate. All
and ontracts require th ee affirmative votes for
A copy of ea
Clerk to th
RULE 5
res 0 1 uti 0 n w hen pas sed s h all be \u r n ish e d by the C i t Y
City departments conc~(ned.
RULE 6
The Agency shall meet immediately prior to the conduct of regularly
scheduled business meetings of the City Commission and schedule work
sessions immediately prior to regularly scheduled work sessions of
the City Commission. Special meetings of the Agency shall be called
from time to time by the Chair, Executive Director, or any two of
the members. Every effort shall be made to provide at least 48
hours public notice of any special meetings. Except for items
advertised for public hearings, items may be removed from the agenda
and additional items may be added. The agenda may be re-ordered.
Minutes shall be taken and distributed by the City Clerk.
RULE 7
The Agency shall appoint any committees or advisory boards as may be
required for successful execution of Agency business.
RULE 8
According to applicable provisions of state law, no member shall
voluntarily or involuntarily acquire any personal interest! direct
or indirect, in any community redevelopment project, in any property
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included or proposed to be included in any community redevelopment
project, or in any contract or proposed contract in connection with
any community redevelopment project. Should any member
involuntarily acquire any interest in a community redevelopment
project, that interest shall be immediately disclosed in writing.
, If any member presently owns or controls or owned or controlled
within the preceding two years any interest, direct or indirect, in
any property included or planned to be included in a community
redevelopment project, that interest shall immediately be disclosed
in writing, and such disclosure shall be entered upon the minutes of
the City Commission of the City of Clearwater. Any member
disclosing such interest shall not participate in any decision of
the Agency affecting such property.
RULE 9
The City officials whose regular attendance shall be required during
the sittings of the Agency shall be the City Manager, City Clerk,
and the City Attorney or their substitutes; but all or any officers
of the City shall be bound to attend any meetings upon direction of
the Executive Director or by special request of any member to the
Executive Director.
RULE 10
No citizen, except those determined to be out of order and subject
to removal by the Chief of Police, shall be excluded from any
meeting of the Agency whether it be regularly scheduled or specially
called.
RULE 11
Any member of the Agency who voted with the prevailing side may move
a reconsideration of any action of the whole Agency provided that
the mot ion be made at the same meet ing at wh ich the act i on was
taken. A motion to reconsider shall be in order at any time (during
the meeting at which the action was taken) except when a motion on
some other subject is pending. No motion to reconsider shall be
made more than once on any subject or matter at the same meeting.
Agency action may be rescinded by a 4/5 vote. The motion maybe made
by any member.
RULE 12
The Executive Director, City Manager, City Attorney, or any member
may agenda an item. Any citizen may request to be agendaed, even
though staff has assured petitioner that adverse action may result.
The Chair cannot depart from the prescribed agenda but the Agency
may do so by a 4/5 vote or by consensus in response to a suggestion
from the Chair.
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RULE 13
These rules, or any of them, with the exception of prov~slons of
state law, may be amended or temporarily suspended at any meeting of
the Agency by an affirmative vote of four members thereof. These
rules are for the efficient and orderly conduct of the business of
the Agency only, and no violation of such rules shall invalidate any
action of the Agency when approved by the majority votes.
RULE 14
Any member of the Agency making a motion or second shall address the
Chair and await recognition before speaking. The Chair must
recognize any person who seeks the floor while entitled to it. The
person making the motion is entitled to the floor first for debate.
Ho one is entitled to the floor a second time on the same motion as
long as any other member who has not spoken on the issue desires the
f 100 r . W hen a mo t i on i s ma d e and see on de d , its h a 11 be s tat e d by
the Chair before any debate shall be in order. Upon presentation of
agenda items, members may ask questions and request additional
information prior to making motions. For a member to discuss a
matter while no motion is pending requires permission from the
Agency. Motions and any amendments can be withdrawn or modified by
the maker at any time prior to the Chair stating the question on the
motion; after that time, the permission of the Agency majority must
be obtained. The Chair cannot close debate as long as any member
who has not exhausted his right to debate desires the floor except
by an affirmative vote of four members. A tie vote shall constitute
a continuance to the next regularly scheduled meeting.
RULE 15
The following motions are not debatable:
To adjourn
To lay on the table
To take from the table
For the previous question.
RULE 16
Individuals speaking on non-agenda items shall be limited to five
minutes.
RULE 1 7
All material prepared by the Executive Director for the Agency shall
be provided to the press and to the public via a special box in the
City Clerk's office. Reports shall be made available in the Clerk's
office. Reports shall be made available in the Clerk's office for
the public to check out and study at leisure.
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RULE 18
All mail to the Agency Chair and members arrlvlng at City Hall
received pursuant to law or in connection with the transaction of
official business by the City of Clearwater shall be copied
immediately and provided to other members and to the press with the
following exceptions:
(a) Mail from governmental agencies, addressed to the Chair
clearly intended for the Chief Administrative Officer and the Agency
which requires administrative action or staff action, will be
delivered to the Executive Director with informational copy to the
Chair and copies to board members.
(b) Anonymous letters will not be distributed.
(c) Publications and lengthy agenda materials for other
boards upon which the members serve will not be copied. Only the
agendas will be circulated. Items of considerable length (such as
petitions) will not be copied, but instead a member will be
distributed announcing the availability of the item in the office.
(d) Mai 1 \'lith the words similar to IIPersonal,"
"Confidential," or IIFor the Addressee Onlyll ~"ill be delivered
unopened to the addressee.
(e) The Chair and members recelvlng individually addressed
mail will be responsible for replying, asking the Executive Director
or City Attorney to reply, or placing the matter on the agenda for
formal Agency consideration.
(f) The Executive Director will be responsible for seeing
the mail addressed to the Chair and other members is properly
answered or placed on the agenda.
(g) Except as provided herein, or as may be required by
Florida law or the City Charter, the rules of the Agency for the
conduct of its business shall be as provided in the most recent
edition of Robert's Rules of Order.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this
day of
, 1993.
Attest:
Cynthia E. Goudeau
City Clerk
Rita Garvey
Chair
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MEMORANDUM
CUPtES TO: lL-'
COMMl$1ON ·
PRESS
Date MAY 05'1993
CITY CLEflt\
TO:
The City commiSSionf)L.
Mayor Rita Garvey f(P
Mike Wright, City Manager; Al Galbraith, City Attorney
FROM:
COPIES:
SUBJECT:
Community Redevelopment Meeting
DATE:
May 5, 1993
Because of a prior commitment in Tampa that I could not get out of, I may be late to the
eRA meeting at 4:30 on Thursday. I will try my best to be there on time, but it will depend
on traffic more than anything else.
I am suggesting some modifications of the proposed rules of procedures for the eRA. I ask
if you would hold discussion on them until I arrive to explain my rationale although basically
what they do, I believe, is simplify the rules.
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RESOLUTION NO. 93-
A RESOLUTION OF THE COl\fMUNITY REDEVELOPMENT AGENCY OF
THE CITY OF CLEARWATER, FLORIDA, ADOPTING A SET OF RULES
TO GUIDE THE COl\fMUNITY REDEVELOPMENT AGENCY IN
CONDUCTING ITS BUSINESS AND MEETINGS; PROVIDING AN
EFFECTIVE DATE.
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WHEREAS, the Community Redevelopment Agency of the City of Clearwater,
Florida, was established by Resolution 81-68 of the City of Clearwater, pursuant to
provisions of state law; and
WHEREAS, the Community Redevelopment Agency at the present time does not have
a set of guidelines or rules to guide it in the conduct of business; and
WHEREAS, the Community Redevelopment Agency desires to adopt and implement
such a set of rules or guidelines; now therefore
BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT AGENCY OF
THE CITY OF CLEARWATER, FLORIDA:
Section 1. The Community Redevelopment Agency of the City of Clearwater,
Florida, hereby adopts the following rules to govern it in the consideration of its affairs and
business presented to it:
RULE 1
The membership of the Community Redevelopment Agency of the City of Clearwater,
Florida (" Agency"), shall be composed of the five members of the Clearwater City
Commission and two ex-officio non-voting members of the Downtown Development
Board.
A quorum for the transaction of business by the Agency shall consist of three
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voting members. Any action to be approved will need a majority vote of the
voting membership. The Chair and Vice Chair of the Agency shall be elected
by the body on an annual basis to serve for one year. In case of the Chair's
absence, the Vice Chair shall assume the responsibilities of the Chair. If both
are absent, the senior agency member in years of service shall preside. The
Chair shall run the meeting and preserve order. The Chair shall recognize all
members who seek tt~ floor under correct procedure.
RULE 2
The Agency shall hire an Ex.ecutive Director whose presence is required at all Agency
meetings. The Executive Director shall establish the staffing of the office with the
approval of the Agency. The Executive Director shall report directly to the Agency.
The Executive Director shall be hired and removed by a majority vote.
RULE 3 - OMIT
RULE 4 - OMIT
RULE 5 - OMIT
RULE 6
The Agency shall have regularly scheduled meetings. Special meetings of the Agency
shall be called from time to time by the Chair, Executive Director, or any two of the
members. Every effort shall be made to provide at least 48 hours public notice of
any special meetings. The Ex.ecutive Director or any member may agenda an item.
Except for items advertised for public hearings, items may be removed from the
agenda, additional items may be added, or be re-ordered. The Office of the
Executive Director shall be responsible for the minutes of Agency meetings and
r
distribution thereof.
RULE 7
The Agency may appoint any committee or task force as may be required for
successful execution of Agency business.
RULE 8
According to applicable provisions of state law about conflict of interest, no member
shall voluntarily or involuntarily acquire any personal interest, direct or indirect, in
any community redevelopment project, in any property included or proposed to be
included in any community redevelopment project, or in any contract or proposed
contract in connection with any community redevelopment project. Should any
member involuntarily acquire any interest in a community redevelopment project, that
interest shall be immediately disclosed in writing. If any member presently owns or
controls or owned or controlled within the preceding two years any interest, direct or
indirect, in any property included or planned to be included in a community
redevelopment project, that interest shall immediately be ciisclosed in writing, and
such disclosure shall be entered into the minutes of the Agency. Any member
disclosing such interest shall not participate in any decision of the Agency affecting
such property.
RULE 9 - OMIT
RULE 10
No citizen, except those determined to be out of order and subject to removal by the
Chief of Police, shall be excluded from any meeting of the Agency whether it be
regularly scheduled or specially called.
RULE 11
Any member of the Agency who voted with the prevailing side may move a
reconsideration of any action of the Agency provided that the motion be made at the
same meeting at which the action was taken. A motion to reconsider shall be in order
at any time (during the meeting at which the action was taken) except when a motion
on some other subject is pending. No motion to reconsider shall be made more than
once on any subject or matter at the same meeting. Agency action may be rescinded
by a 4/5 vote. The motion may be made by any member.
RULE 12 - OMIT
The Executive Director or any member may agenda an item.
RULE 13
These rules with the exception of provisions of state law, may be amended or
temporarily suspended at any meeting of the Agency by an affirmative vote of four
members thereof. These rules are for the efficient and orderly conduct of the
business of the Agency only, and no violation of such rules shall invalidate any action
of the agency when approved by the majority votes.
RULE 14
Upon presentation of agenda items, members may ask questions and request additional
information prior to making motions. When a motion is made and seconded, it shall
be stated by the Chair before any debate shall be in order. The person making the
motion is entitled to the floor first for debate. No one is entitled to the floor a second
time on the same motion as long as any other member who has not spoken on the
issue desires the floor. Motions and any amendments can be withdrawn or modified
~ , ,~\' f I I j \ \ It. , '
by the maker at any time prior to the Chair stating the question on the motion; after
that time, the permission of the Agency majority must be obtained. The Chair cannot
close debate as long as any member who has not exhausted their right to debate
desires the floor except by an affirmative vote of four members. A tie vote shall
constitute a continuance to the next regularly scheduled meeting.
RULE 15
The following motions are not debatable:
To adjourn
To lay on the table
To take from the table
For the previous question
RULE 16
Individuals speaking on non-agenda items shall be limited to five minutes.
RULE 17
All material prepared by the Executive Director for the Agency shall be provided to
the press and to the public via a special box in the Executive Director's office.
Reports will be made available in the Executive Director's office for the public to
reVIew.
RULE 18
, ,
All mail to the Agency arriving at City Hall received pursuant to government in
sunshine law or in connection with the transaction of official business by the Agency
shall be copied immediately and provided to all members and to the press with the
following exceptions:
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(a) Mail from governmental agencies, addressed to the Chair which is clearly
intended for administrative action, will be delivered to the Executive Director
with informational copies to all Agency members.
(b) Anonymous letters will not be distributed.
(c) Only the agendas will be circulated. Items of considerable length (such as
petitions) will not be copied, but instead a memo will be distributed
announcing the availability of the item in the office.
(d) Mail with the words similar to "Personal," "Confidential, II or "For the
Addressee Only" will be delivered unopened to the addressee. If it is related
to Agency business, it should be made available to the Executive Director to
distribute to all Agency members and public, i.e. public records law.
(e) The Executive Director will be responsible for seeing the mail addressed
to the Agency members is properly answered or placed on the agenda.
(f) Agency members receiving individually addressed mail will be responsible
for replying, asking the Executive Director to reply, or placing the matter on
the agenda for formal Agency consideration.
(g) Except as provided herein, or as may be required by Florida law or the
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City Charter, the rules of the Agency for the conduct of its business shall be
as provide in the most recent edition of Robert's Rules of Order.
.'
Section 2~ This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS
day of
, 1993.
Attest:
Cynthia E. Goudeau
City Clerk
Rita Garvey
Chair
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