05-06-1993
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AGENDA
Community Redevelopment Agency
May 6, 1993
4:30 P.M.
I.
Call to order
II.
Approval of Minutes of:
4/19/93
III.
Rules of Conduct
IV.
Executive Director job description
& qualifications
Business Incubator Report - me" ~ d. +0 S /::J.. OICf 3
v.
VI. Adjournment
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RESOLUTION NO. 93-
A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF
THE CITY OF CLEARWATER, FLORIDA, ADOPTING A SET OF RULES
TO GUIDE THE COMMUNITY REDEVELOPMENT AGENCY IN
CONDUCTING ITS BUSINESS AND MEETINGS; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Community Redevelopment Agency of the City of Clearwater,
Florida, was established by Resolution 81-68 of the City of Clearwater, pursuant
to provisions of state law; and
WHEREAS, the Community Redevelopment Agency at the present time does not
have a set of guidelines or rules to guide it in the conduct of business; and
WHEREAS, the Community Redevelopment Agency desires to adopt and implement
such a set of rules or guidelines; now therefore
BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT AGENCY OF
THE CITY OF CLEARWATER, FLORIDA:
Section 1. The Community Redevelopment Agency of the City of Clearwater,
Florida, hereby adopts the following rules to govern it in the consideration of
its affairs and business presented to it:
RULE 1
The membership of the Community Redevelopment Agency of the City of
Clearwater, Florida ("Agency"), shall be composed of the Mayor-
Commissioner, Commissioners of the City of Clearwater, one ex-
officio representative from the Downtown District, who shall be
elected by the property owners in that district and an Executive
Director whose presence is required at all Agency meetings. A
quorum for the transaction of business by the Agency shall consist
of three members. The presiding officer of the Agency shall be
elected by the body on an annual basis to serve for one year and
shall be known as the Chair of the Agency. In case of the Chair's
absence, the Vice Mayor shall assume the responsibilities of the
Chair, and if both are absent, or if the Chair and Vice Mayor are
the same person, the senior Commissioner in years of service shall
preside. The Chair shall preserve order. The Chair may call to
order any member of the Agency who shall violate any of the rules;
and the Cha ir sha 11 dec ide a 11 quest ions of order, subject to a
majority vote on a motion to appeal. The Chair shall recognize all
members v/ho seek the floor under correct procedure. Norma 11 y ,
members of the pub 1 i c sha 11 be a 11 owed to speak. A 11 quest ions
shall be stated and put by the Chair, and the Chair shall declare
all votes.
RULE 2
The Agency shall hire an Executive Director who shall establish his
own staff for the management of the Agency. The Executive Director
shall report directly to the Agency. The Executive Director shall
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be hired and removed by an affirmative vote of four members or by a
majority of the members voting for removal at two separate meeting
held at least two weeks apart.
RULE 3
The City Clerk shall serve as the Secretary for the Agency and shall
provide minutes of the proceedings of each Agency meeting, and shall
furnish copies of the minutes of each regularly scheduled meeting to
the Chair and to each member at least seven days prior to the next
regular meeting. Such minutes shall stand confirmed at the regular
meeting of the Agency without the reading thereof in open meeting
unless some inaccuracy or error be pointed out by some member of the
agency present, and in such event, an appropriate correction shall
be made. Upon request, the Executive Director will cause the City
Clerk to provide any member with transcribed excerpts of tapes of
Agency meetings.
RULE 4
All motions shall be made and seconded before debate. All
resolutions and contracts require three affirmative votes for
passage.
RULE 5
A copy of each resolution when passed shall be furnished by the City
Clerk to the heads of all City departments concerned.
RULE 6
The Agency shall meet immediately prior to the conduct of regularly
scheduled business meetings of the City Commission and schedule work
sessions immediately prior to regularly scheduled work sessions of
the City Commission. Special meetings of the Agency shall be called
from time to time by the Chair, Executive Director, or any two of
the members. Every effort sha 11 be made to prov i de at 1 east 48
hours pub'l i c not i ce of any spec i a 1 meet i ngs. Except for items
advertised for public hearings, items may be removed from the agenda
and additional items may be added. The agenda may be re-ordered.
Minutes shall be taken and distributed by the City Clerk.
RULE 7
The Agency shall appoint any committees or advisory boards as may be
required for successful execution of Agency business.
RULE 8
According to applicable provisions of state law, no member shall
voluntarily or involuntarily acquire any personal interest, direct
or indirect, in any community redevelopment project, in any property
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included or proposed to be included in any comnunity redevelopment
project, or in any contract or proposed contract in connection with
any community redevelopment project. Should any member
involuntarily acquire any interest in a community redevelopment
project, that interest shall be immediately disclosed in writing.
" I f any member present 1 y owns or contra 1 s or owned or contro 11 ed
within the preceding two years any interest, direct or indirect, in
any property included or planned to be included in a community
redevelopment project, that interest shall immediately be disclosed
in writing, and such disclosure shall be entered upon the minutes of
the City Commission of the City of Clearwater. Any member
disclosing such interest shall not participate in any decision of
the Agency affecting such property.
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RULE 9
The City officials whose regular attendance shall be required during
the sittings of the Agency shall be the City Manager, City Clerk,
and the City Attorney or their substitutes; but all or any officers
of the City shall be bound to attend any meetings upon direction of
the Executive Director or by special request of any member to the
Executive Director.
RULE 10
No citizen, except those determined to be out of order and subject
to removal by the Chief of Police, shall be excluded from any
meeting of the Agency whether it be regularly scheduled or specially
called.
RULE 11
Any member of the Agency who voted with the prevailing side may move
a reconsideration of any action of the whole Agency provided that
the mot ion be made at the same meet i ng at wh ich the act ion was
taken. A motion to reconsider shall be in order at any time (during
the meeting at which the action was taken) except when a motion on
some other subject is pending. No motion to reconsider shall be
made more than once on any subject or matter at the same meeting.
Agency action may be rescinded by a 4/5 vote. The motion maybe made
by any member.
RULE 12
The Executive Director, City Manager, City Attorney, or any member
may agenda an item. Any citizen may request to be agendaed, even
though staff has assured petitioner that adverse action may result.
The Chair cannot depart from the prescribed agenda but the Agency
may do so by a 4/5 vote or by consensus in response to a suggestion
from the Chair.
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RULE 13
These rules, or any of them, with the exception of prOV1Slons of
state law, may be amended or temporarily suspended at any meeting of
the Agency by an affirmative vote of four members thereof. These
rules are for the efficient and orderly conduct of the business of
the Agency only, and no violation of such rules shall invalidate any
action of the Agency when approved by the majority votes.
RULE 14
Any member of the Agency making a motion or second shall address the
Chair and await recognition before speaking. The Chair must
recognize any person who seeks the floor while entitled to it. The
person making the motion is entitled to the floor first for debate.
No one is entitled to the floor a second time on the same motion as
long as any other member who has not spoken on the issue desires the
floor. When a motion is made and seconded, it shall be stated by
the Chair before any debate shall be in order. Upon presentation of
agenda items, members may ask questions and request additional
information prior to making motions. For a member to discuss a
matter while no motion is pending requires permission from the
Agency. Motions and any amendments can be withdrawn or modified by
the maker at any time prior to the Chair stating the question on the
motion; after that time, the permission of the Agency majority must
be obtained. The Chair cannot close debate as long as any member
who has not exhausted his right to debate desires the floor except
by an affirmative vote of four members. A tie vote shall constitute
a continuance to the next regularly scheduled meeting.
RULE 15
The following motions are not debatable:
To adjourn
To lay on the table
To take from the table
For the previous question.
RULE 16
Individuals speaking on non-agenda items shall be limited to five
minutes.
RULE 17
All material prepared by the Executive Director for the Agency shall
be provided to the press and to the public via a special box in the
City Clerk's office. Reports shall be made available in the Clerk's
office. Reports shall be made available in the Clerk's office for
the public to check out and study at leisure.
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. RULE 18
All mail to the Agency Chair and members arrlvlng at City Hall
received pursuant to law or in connection with the transaction of
official business by the City of Clearwater shall be copied
immediately and provided to other members and :0 the press with the
following exceptions:
(a) Mail from governmental agencies, addressed to the Chair
clearly intended for the Chief Administrative Officer and the Agency
which requires administrative action or staff action, will be
delivered to the Executive Director with informational copy to the
Chair and copies to board members.
(b) Anonymous letters will not be distributed.
(c) Publications and lengthy agenda materials for other
boards upon which the members serve will not be copied. Only the
agendas will be circulated. Items of considerable length (such as
petitions) will not be copied, but instead a .member will be
distl~ibuted announcing the availability of the item in the office.
(d) Mail with the words similar to "Personal,"
"Confidential," or "For the Addressee Only" will be delivered
unopened to the addressee.
(e) The Chair and members receiving individually addressed
mail will be responsible for replying, asking the Executive Director
or City Attorney to reply, or placing the matter on the agenda for
formal Agency consideration.
(f) The Executive Director will be responsible for seeing
the mail addressed to the Chair and other members is properly
answered or placed on the agenda.
(g) Except as provided herein, or as may be required by
Florida law or the City Charter, the rules of the Agency for the
conduct of its business shall be as provided in the most recent
edition of Robert's Rules of Order.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this
day of
, 1993.
Attest:
Cynthia E. Goudeau
City Clerk
Rita Garvey
Chair
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CUPIES TO:
COMMISSION
PRESS
Date APR 231993
CITY ClERK
,/
CITY
Interdepa
10:
Michael Wright. City Manager
FROM:
H. Michael Laursen, Human Resources Director
COPlES:
SUBJECf: Job Description Proposal-Executive Director, eRA
DAlE: April 22. 1993
Attached is a draft job descri plion for "Executive Director. Communi ty Redevelopment
Agency (CRA)" as requested.
This draft was developed using the following resources for reference as to the nature
of the proposed job:
1. Resolution No. 81-68. dated August 6. 1981 (Resolution Appointing the City
Commission as the Community Redevelopment Agency).
2. Second draft of a resolution prepared by the City Attorney to create a
Redevelopment Agency Advisory Committee (City Attorney's memo of
July 19. 1988. to the Mayor and Commission).
3. Resolution No. 83-4, dated January 20, 1983 (Resolution Adopting a Set of
Rules to Guide the eRA in Conducting Its Business and Meetings).
4. A typed and undated sheet with the heading "Proposed Rules" which makes
reference to the Executive Director with emphasis on an annual CRA
budget. goals. and financ ial reports to the eRA.
Based on the premise that the above-referenced resolutions and information reOect
the type of basic functions and typical tasks intended for an Executi ve Director of the
CRA, I believe the draft description is on target and will reflect the intent of the
Commission. Should that not be the case. I request further guidance as to the
functions. duties. and requirements and will modifty the draft accordingly.
Also as requested I will be working with staff to develop a salary recommendation
and proposed, recruitment strategy.
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Attachment
- _II
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New: 4/22/93
"DRAFT"
Class Title:
Executive Director, Community Redevelopment Agency (eRA)
Basic Functions:
Plans and implements programs, policies, and procedures relating to the rehabilitation, conservation,
and/or redevelopment of specific areas in and around the central downtown business district of the City
of Clearwater.
Work is performed under the direction of the Community Redevelopment Agency. Work requires the
exercise of broad administrative and management skills, along with strong interpersonal and
communication skills.
Typical Tasks or Assignments:
Prepares analysis of economic conditions and changes occurring in community redevelopment areas,
such as business growth, structural obsolescence and facility deterioration, traffic flow, accessibility
of parking, etc. Defines private sector benefits through detailed market analysis and studies of demand
and timing factors for investment, investment recovery periods, etc. Projects public benefits in job
growth, property and sales tax revenue, tax base enhancements, investment recovery periods, etc.
Develops short- and long-range proposals for improving the vitality of community redevelopment
areas. Seeks to identify blighted or slum areas within the community redevelopment area. Develops
strategy proposals to eliminate blight and promote revitalization, diversification, expansion, and
economic development. Submits analysis and strategies to the CRA through action plan proposals,
including economic, technical, and political decision-making concerns. Prepares and submits an annual
budget to the CRA for its operation. Provides for the publication of such budget proposals and schedules
public hearings on the budget prior to adoption by the CRA. Assures that legal, accounting, and
budgetary requirements with respect to the eRA budget, property holdings, and financial transactions
comply with professional and legal requirements. Maintains an undated listing of all eRA property and
finances and submits quarterly financial reports and asset and liability listings to the CRA. Implements
process for property owner input in the redevelopment effort.
Minimum Qualification Requirements:
a. Knowledge, skills, and abilities:
Thorough knowledge of the principles and practices of management, marketing and redevelopment.
Thorough knowledge of business development, feasibility analysis, real estate investment, and land
development processes.
Ability to become familiar with the natural and economic resources of Clearwater, including the
existing industry, tax structure, environmental regulations, utility systems, transportation
systems, financing techniques, and other factors of importance in economic redevelopment.
Considerable skill in the presentation of data in written form and in public speaking before groups.
b. Education, Training and Experience:
Bachelor's degree in business or public administration, finance, marketing, management, real
estate, planning or closely-related field or any equivalent combination of education, training, and
experience. Considerable experience in community redevelopment programs required.
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