FINANCIAL STATEMENTS ETAL
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'VVVCA
of Tampa Bay
Chief Executive Officer
Peggy Sanchez Mills, MPA
President, Board of Directors
Pamela V. Skyrme, PhD
Skyrme & Assoc., Inc.
Chair, Board of Trustees
Sharon K. Jackson
Florida International Museum
Administrative Office
655 Second Avenue South
St. Petersburg, FL 33701-4103
phone (727) 896-4629
fax (727) 821-3478
to
Unl~.~y
February 21, 2002
City of Clearwater
Finance Department
P. O. Box 4748
Clearwater, FL 33758-4847
Gentlemen:
Enclosed please find a copy of our Financial Statements, Supplementary
Financial Information and Reports for the fiscal year ended September 30,
2001, as well as our management letter from Fraser & Company, Certified
Public Accountants.
If I can answer any questions, or be of any further assistance, please do not
hesitate to contact me at 896-4629 extension 17.
Sincerely,;}
~J~~~
Naomi (Mimi) VanDevender
nv
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(2)
II
FRASER, CULBRETH
& Company
Certified Public Accountants
111 Second Avenue N.E.
Suite 800
S1. Petersburg, FL 33701
Telephone (727) 821-3133
FAX (727) 822-2890
www.frasercompany.com
To the Management of
Young Women's Christian Association of Tampa Bay, Inc.
In the course of our work, we reviewed the status of comments and recommendation included in our management
letter for the preceding year. We found that all of the internal control conditions noted in the prior year have been
resolved.
In planning and performing our audit of the financial statements of Young Women's Christian Association of Tampa
Bay, Inc. (YWCA) for the year ended September 30,2001, we considered the YWCA's internal control structure to
determine our auditing procedures for the purpose of expressing an opinion on the financial statements and not to
provide assurance on the internal control structure.
However, during our audit we became aware of some matters that we feel are opportunities for strengthening internal
controls and increasing operating efficiency. The comments that follow summarize our suggestions regarding those
matters. This letter does not affect our report dated January 25,2002 on the financial statements of YWCA. We will
be pleased to discuss these comments in further detail or to assist you in implementing the recommendations.
Immaterial Internal Control
Transitional Shelter Tenant Rent
During our testing of the calculation of tenant rent at the Family Village transitional shelter, we noted that the
supporting documentation for the tenants' annual income, such as pay stubs or government assistance letters, and
child care expenses, were not available or readily obtained. We also noted that the rent calculation is not reviewed by
the Program Coordinator. In order to support the amount of rent paid by the tenant we recommend that appropriate
documentation be obtained and retained in the file. We also recommend that the Program Coordinator review the
rent calculation and initial as evidence of this review.
Contributions
Contributions are recorded into a database by an employee independent of the accounting function, however the
contribution list is not periodically reconciled to the amounts posted to the general ledger. In order to strengthen
controls over contributions we recommend a reconciliation of contributions received to the amount posted to the
general ledger. We suggest that, monthly, the contribution list be reconciled to the general ledger by a person who
has no general ledger functions. Any discrepancies should be investigated on a timely basis.
Property and Equipment
Upon review of the Organization's property management system, it was noted that an annual property inventory has
been taken, however the inventory has not been reconciled to the amounts recorded in the general ledger. We
recommend that the physical inventory be reconciled to the general ledger.
.:. .:. .:. .:.
We wish to thank the staff of YW CA for their courtesy and assistance during the audit.
This report is intended solely for the information and use of the Board of Directors, management and others within
the YWCA and is not intended to be used and should not be used by anyone other then these specified parties.
January 25, 2002
~,(W~~ ~(M^t
.~.g,~.S!
Members: American Institute of Certified Public Accountants · Florida Institute of Certified Public Accountants
M E M B E R
INSTITUTE OF
NOllProfit Industry
Advisors
D FRASER, CULBRETH
& Company
Certified Public Accountants
YOUNG WOMEN'S CHRISTIAN ASSOCIATION
OF TAMPA BAY, INC.
Financial Statements, Supplementary Financial
Information and Reports as Required by the
Comptroller General of the United States and
Office of Management and Budget Circular A-133
September 30,2001
YOUNG WOMEN'S CHRISTIAN ASSOCIATION
OF TAMPA BAY, INC.
Table of Contents
Page
Independent Auditor's Report on Financial Statements and Supplementary
Financial Information.................................................................................................................... ......................... 1
Financial Statements:
Balance Sheet................................... ................... ....... .................... ... ............ .................................. ........................... 2
Statement of Activities............ ........................... ............... ...... .......................................................... ........... ... ........... 3
Statement of Functional Expenses...... ............................. .... ........ ............................................ ......... ...... ........... ........ 4
Statement of Cash Flows................. ................................ ..................................................... .................. ................... 5
Notes to Financial Statements . ........................................................ ....................... ...................... ..........................6 - 10
Supplementary Financial Information:
Schedule of Expenditures of Federal Awards ..... ............................................ ......................................................... 11
Schedule of Findings and Questioned Costs ............................................................................................................ 12
Schedule of Revenues and Expenses by Program.................................................................................................... 13
Report in Accordance with Government Auditing Standards:
Report on Compliance and on Internal Control Over Financial
Reporting Based on an Audit of Financial Statements Performed
in Accordance with Government Auditing Standards ......................................................................:...................... 14
Report in Accordance With OMB Circular A-133:
Report on Compliance with Requirements Applicable to Each Major
Program and Internal Control over Compliance in Accordance
With OMB Circular A-133 ......... ....................................................................................... ...... ........................... 15 - 16
Auditee's Report
Summary Schedule of Prior Year's Audit Findings and Corrective
Action Plan.............................. ... .................................... .......................................................................................... 17
II
FRASER, CULBRETH
& Company
Certified Public Accountants
111 Second Avenue N.E.
Suite 800
St. Petersburg, FL 33701
Telephone (727) 821-3133
FAX (727) 822-2890
www.frasercompany.com
Independent Auditor's Report on Financial Statements and
Supplementary Financial Information
The Board of Directors
Young Women's Christian Association of Tampa Bay, Inc.:
We have audited the accompanying balance sheet of Young Women's Christian Association of Tampa Bay, Inc. (a
nonprofit organization) as of September 30, 2001 and the related statements of activities, functional expenses and
cash flows for the year then ended. These financial statements are the responsibility of the Organization's
management. Our responsibility is to express an opinion on these financial statements based on our audit. The prior
year summarized comparative information has been derived from the Organization's 2000 financial statements and,
in our report dated January 25,2001, we expressed an unqualified opinion on those financial statements.
We conducted our audit in accordance with auditing standards generally accepted in the United States of America
and the standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free of material misstatement. An audit includes
examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also
includes assessing the accounting principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our
opmlOn.
In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position
of Young Women's Christian Association of Tampa Bay, Inc. as of September 30,2001, and the changes in its net
assets and its cash flows for the year then ended in conformity with accounting principles generally accepted in the
United States of America.
In accordance with Government Auditing Standards, we have also issued our report dated January 25, 2002, on our
consideration of Young Women's Christian Association of Tampa Bay, Inc.'s internal control over financial
reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. That
report is an integral part of an audit performed in accordance with Government Auditing Standards and should be
read in conjunction with this report in considering the results of our audit.
Our audit was performed for the purpose of forming an opinion on the basic financial statements of Young Women's
Christian Association of Tampa Bay, Inc. taken as a whole. The supplementary financial information listed in the table
of contents is not a required part of the basic financial statements. Such information has been subjected to the auditing
procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material
respects, in relation to the basic fmancial statements taken as a whole.
~lVUA, Cw~~ ~iX{r
January 25,2002
Members: American Institute of Certified Public Accountants · Florida Institute of Certified Public Accountants
Advisors
2
YOUNG WOMEN'S CHRISTIAN ASSOCIATION
OF TAMPA BAY, INC.
Balance Sheet
September 30, 2001
With Summarized Financial Information for 2000
Memo
2001 2000
Assets
Cash $ 255,360 351,263
Bequests receivable 160,000
Grants and fees receivable 252,876 271,303
Promises to give (note 2) 151,148 151,526
Prepaid expenses and other 11,512 53,794
Investments (note 3) 543,496 390,216
Receivable from remainder trust (note 6) 57,749
Land lease receivable (note 4) 400,064 419,579
Property and equipment, net
of accumulated depreciation (note 5) 2,139,887 2,188,347
Beneficial interest in perpetual trust (note 6) 143,137 163,575
Total assets $ 3,955,229 4,149,603
Liabilities and Net Assets
Accounts payable $ 35,102 38,429
Accrued salaries and related expenses 339,773 281,584
Refundable advance 26,948
Note payable (note 7) 300,000 300,000
Total liabilities 701,823 620,013
Net assets:
Unrestricted 2,421,093 2,709,093
Temporarily restricted 608,961 576,707
Permanently restricted 223,352 243,790
Total net assets 3,253,406 3,529,590
Total liabilities and net assets $ 3,955,229 4,149,603
See accompanying notes to financial statements.
3
YOUNG WOMEN'S CHRISTIAN ASSOCIATION
OF TAMPA BAY, INC.
Statement of Activities
Year Ended September 30,2001
With Summarized Financial Information for 2000
Temporarily Permanently Total Memo
Unrestricted Restricted Restricted 2001 2000
Public support and revenue:
Public support:
Contributions $ 125,315 125,315 289,508
In-kind contributions:
Services and other (note 8) 164,603 164,603 131,132
United Way 87,985 151,148 239,133 248,175
Special events, net 5,170 5,170 197
Net assets released from restriction 176,643 (176,643)
Total public support 559,716 (25,495) 534,221 669,012
Revenue:
Grants 1,647,475 1,647,475 1,394,728
Coordinated Child Care 804,330 804,330 783,994
Juvenile Welfare Board 761,001 761,001 724,722
Child care revenues 462,792 462,792 415,854
Gain (loss) on sale of fixed assets (1,704)
Change in value of split-interest agreement (8,764) (8,764)
Investment income (loss), net 4,485 (20,438) (15,953) 39,642
Miscellaneous 7,282 7,282 6,414
Total revenue 3,687,365 (8,764) (20,438) 3,658,163 3,363,650
Total support and revenue 4,247,081 (34,259) (20,438) 4,192,384 4,032,662
Expenses:
Program services:
Adolescent Pregnancy and Parenting 689,157 689,157 678,303
Family Village 841,914 841,914 767,308
Community Outreach 1,022,173 1,022,173 752,965
Child Care 1,446,549 1,446,549 1,177,187
Total program services 3,999,793 3,999,793 3,375,763
Supporting services:
Management and general 393,648 393,648 327,065
Fund raising 86,265 86,265 88,038
Payments to affiliated organization 12,437 12,437 25,334
Total supporting services 492,350 492,350 440,437
Total expenses 4,492,143 4,492,143 3,816,200
Increase (decrease) in net assets (245,062) (34,259) (20,438) (299,759) 216,462
Net assets, beginning of year 2,709,093 576,707 243,790 3,529,590 3,313,128
Prior period adjustments (note 12) (42,938) 66,513 23,575
Net assets, beginning of year, as restated 2,666,155 643,220 243,790 3,553,165 3,313,128
Net assets, end of year $ 2,421,093 608,961 223,352 3,253,406 3,529,590
See accompanying notes to financial statements.
4
Supporting Services
Total Payments to Total
Program Management and Fund Affiliated Supporting Total Memo
Services General Raising Organization Services 2001 2000
2,606,130 238,344 66,330 304,674 2,910,804 2,530,569
238,570 27,749 6,235 33,984 272,554 226,581
195,714 18,275 5,074 23,349 219,063 194,958
3,040,414 284,368 77,639 362,007 3,402,421 2,952,108
8,103 661 6,838 7,499 15,602 26,643
39,345 4,644 4,644 43,989 29,285
124,106 25,333 1,290 26,623 150,729 101,448
114,319 384 384 114,703 101,522
39,876 4,005 4,005 43,881 29,085
57,758 2,284 2,284 60,042 46,935
2,331 2,326 2,326 4,657 4,270
207,892 18,243 18,243 226,135 215,364
14,853 4,253 4,253 19,106 15,249
18,636 19,407 19,407 38,043 14,266
44,654 7,939 7,939 52,593 35,356
156,015 4,489 4,489 160,504 83,100
19,515 19,515 19,515
12,437 12,437 12,437 25,334
99,317 3,095 498 3,593 102,910 98,045
12,659 12,217 12,217 24,876 18,675
3,999,793 393,648 86,265 12,437 492,350 4,492,143
3,375,763 327,065 88,038 25,334 440,437 3,816,200
5
YOUNG WOMEN'S CHRISTIAN ASSOCIATION
OF TAMPA BAY, INC.
Statement of Cash Flows
Year Ended September 30, 2001
With Summarized Financial Information for 2000
RECONCILIATION OF NET CASH PROVIDED
BY OPERATING ACTIVITIES
2001
Memo
2000
Increase (decrease) in net assets
Adjustment to reconcile increase (decrease) in net assets
to net cash provided by operating activities:
Realized and unrealized loss on investments
Donated securities
(Gain) loss on sale of fixed assets
Depreciation
(Increase) decrease in:
Bequests receivable
Grants and fees receivable
Promises to give
Prepaid expenses and other
Receivable from remainder trust
Land lease receivable
Increase ( decrease) in:
Accounts payable
Accrued salaries and vacation
Refundable advance
$ (299,759)
216,462
52,794 (1,639)
(5,237)
1,704
102,916 98,045
160,000 (60,000)
(24,512) (6,654)
378 11,320
42,282 (36,895)
8,764
19,515 19,515
(3,327) 12,265
58,189 71 ,990
26,948
144,188 320,876
(306,384) (226,798)
120,749 168,613
(54,456) (53,314)
(240,091) (111,499)
(95,903) 209,377
351,263 141,886
$ 255;360 351,263
Net cash provided by operating activities
Cash flows from investing activities:
Purchases of investments
Proceeds from sales of investments
Purchases of property and equipment
Net cash used by investing activities
Net increase (decrease) in cash
Cash at beginning of year
Cash at end of year
See accompanying notes to financial statements.
6
YOUNG WOMEN'S CHRISTIAN ASSOCIATION
OF TAMPA BAY, INC.
Notes to Financial Statements
(1) Summary of Si2:nificant Accountin2: Policies
(a) Description of Organization
Young Women's Christian Association of Tampa Bay, Inc. (YWCA) is a Florida nonprofit corporation
operating in Pinellas County. The YWCA was established for charitable and educational purposes
under section 501(c)(3) of the Internal Revenue Code and has been determined not to be a private
foundation.
(b) Description of Programs
Adolescent Pregnancy and Parenting - to enhance self-sufficiency by providing community-wide,
comprehensive services in the areas of health, education, prevention, life skills and counseling to
adolescents, young adults and their children.
Family Village - to provide short term temporary affordable housing, counseling and support services
for homeless families, and a child development center to serve the needs of the families in the housing
program.
Community Outreach ~ to assist targeted families through a comprehensive healthy families support
initiative.
Child Care - to provide public and teen parent child care.
(c) Basis of Presentation
The accompanying financial statements have been prepared on the accrual basis of accounting in
accordance with generally accepted accounting principles. Net assets, revenues, expenses, gains and
losses are classified based on the existence or absence of donor-imposed restrictions. Accordingly, net
assets of the YWCA and changes therein are classified and reported as follows:
Unrestricted net assets - include net assets that are not subject to donor imposed stipulations.
Temporarily restricted net assets - include gifts for which donor imposed restrictions have not been
met.
Permanentlv restricted net assets - include gifts that require, by donor restriction, that the corpus be
invested in perpetuity and only the income be made available for program operations in accordance
with donor restrictions.
(d) Investments
Investments in equity secuntIes with readily determinable fair values and all investments in debt
securities are measured at fair value based on quoted market price. Cash designated for long-term
purposes is classified as an investment.
(e) Allowance for Doubtful Accounts
An allowance for doubtful accounts is considered unnecessary as management feels that all receivables
are collectible.
7
YOUNG WOMEN'S CHRISTIAN ASSOCIATION
OF TAMPA BAY, INC.
Notes to Financial Statements
(t) Property and Equipment
Property and equipment are carried at cost, if purchased, or at estimated fair value at date of receipt if
acquired by gift. Depreciation is calculated using the straight-line method over the estimated useful
lives of the respective assets, which range from 3 to 40 years. Expenditures in excess of $500 with an
estimated useful life in excess of one year are capitalized. Gifts of long-lived assets are reported as
umestricted support unless the donor has restricted the asset for a specific purpose.
(g) Contributions
Contributions, including unconditional promises to give, are recorded when received. All contributions
are available for umestricted use unless specifically restricted by the donor. Conditional promises to
give are recognized when the conditions on which they depend are substantially met.
Contributions that are restricted by the donor are reported as an increase in umestricted net assets if the
restriction expires in the reporting period in which the support is recognized. All other donor-restricted
contributions are reported as an increase in temporarily or permanently restricted net assets depending
on the nature of the restriction. When a restriction expires, temporarily restricted net assets are
reclassified to umestricted net assets. The value of donated materials and services is presented in the
financial statements at estimated fair market value at date of receipt.
(h) Income Taxes
The YWCA is exempt from federal income taxes under Section 501(c)(3) of the Internal Revenue Code
and has been determined not to be a private foundation.
(i) Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles
requires management to make estimates and assumptions that affect certain reported amounts and
disclosures. Accordingly, actual results could differ from those estimates.
(j) Allocation of Supporting Services
The costs of providing the various programs and other activities have been detailed in the Statement of
Revenue and Expenses by Program. Management and general expenses were allocated to program
services and fundraising, for internal purposes, based on the total of the functions direct expenses to
total expenses.
(k) Summarized Financial Information for 2000
The financial statements include certain prior-year summarized comparative information in total but not
by net asset class. Such information does not include sufficient detail to constitute a presentation in
conformity with generally accepted accounting principles. Accordingly such information should be
read in conjunction with the YWCA's financial statements for the year ended September 30, 2000,
from which the summarized information was derived. Certain items in the 2000 financial information
have been reclassified to conform to the current year's presentation.
(2) Promises to Give
Unconditional promises to give are expected to be collected within one year and are recorded at net realizable
value.
8
YOUNG WOMEN'S CHRISTIAN ASSOCIATION
OF TAMPA BAY, INC.
Notes to Financial Statements
(3) Investments
Investments consist of the following at September 30, 2001:
Cash $ 191,562
Equity securities 153,415
U.S. Government notes 198,519
$ 543,496
Investment return consists of investment income of $36,841 and net realized and unrealized losses of
$52,794.
(4) Land Lease Receivable
The YWCA leases the Family Village facility land from the City of St. Petersburg under a twenty-five year
lease agreement that commenced on April 1997 for a one-time payment of $300. The lease requires the
YWCA to use the land for certain restricted purposes or the agreement can be terminated.
The YWCA recorded this leasing transaction in 1998, the year the construction project was completed, as a
land lease receivable and an in-kind contribution. The amount recorded was based on the fair value of the
leased property. The land lease receivable is recognized as an in-kind expense over the lease term, which is
expected to be realized as follows:
One year or less $ 19,515
1-5 years 78,060
5 years or more 302,489
$ 400,064
(5) Propertv and Equipment
Property and equipment consist of the following at September 30, 2001:
Building and improvements $ 2,221,676
Leasehold improvements 34,853
Furniture and equipment 199,481
Vehicles 47,078
2,503,088
Accumulated depreciation (363,201)
$ 2,139,887
(6) Split Interest Al!:reements
Charitable Remainder Trust
The YWCA is the beneficiary of a charitable remainder trust held by a third party. The YWCA has recorded a
receivable based on the present value of the estimated future benefit to be received when the trust assets are
distributed.
9
YOUNG WOMEN'S CHRISTIAN ASSOCIATION
OF TAMPA BAY, INC.
Notes to Financial Statements
Beneficial Interest in Perpetual Trust Held by Third Party
The YWCA is an income beneficiary in a perpetual trust held by a third party, which is measured based on the
fair value of the trust assets. The change in the fair value of the trust assets is reported as permanently
restricted gains or losses. Income distributions from the trust are reported as umestricted investment income.
(7) Note Payable
Note payable consists of a $300,000 promissory note to the City of St. Petersburg, with no current payments
required. The note is interest free with principal payments deferred until January 2022. The note will be
forgiven if the property continues to be used for its intended purpose through January 2022.
(8) In-Kind Contributions
The Pinellas County School Board provided teachers and supplies for the Adolescent Pregnancy and
Parenting program. A total of $164,603, which consists of $158,623 for salaries and related fringe benefits
and $5,980 for textbooks and miscellaneous support, was contributed in 2001.
(9) ContiD!:!:encies and Commitments
The YWCA is subject to state and federal audits to determine compliance with grant funding requirements. In
the event that expenditures would be disallowed, repayment could be required. It is the opinion of
management that no grant expenditures will be disallowed.
(10) Leases
The YWCA leases its main operating facility, separate child care facilities and office equipment under
operating leases. The lease on the main facility expires March 2005 and the various child care facility leases
expire in 2003 and 2004. Future lease commitments are as follows:
2002 $ 170,962
2003 167,442
2004 129,806
2005 51,804
2006 3,780
$ 523,794
Total rent expense for the year ended September 30, 2001 was $186,875.
(11) Deferred Benefit Plan
The YWCA participates in the national YWCA Retirement Fund, Inc., which is a defined benefit plan for
employees who have completed two years of service, with 1,000 hours of service per year. Participants are
immediately 100% vested. The YWCA contributed $143,354 to the plan in the current year.
(12) Prior Period Adjustment
Grants receivable were incorrectly recorded in the year ended September 30, 2000 overstating net assets by
$42,938. The current year's effect is a decrease in umestricted net assets.
The YWCA is the beneficiary of a charitable remainder trust. The beneficial interest in this trust should have
been recorded in the prior year, therefore, temporarily restricted net assets at September 30, 2000 were increased
by $66,513.
10
YOUNG WOMEN'S CHRISTIAN ASSOCIATION
OF TAMP A BAY, INC.
Notes to Financial Statements
(13) Temporarilv and Permanently Restricted Net Assets
At September 30,2001 net assets were temporarily restricted for the following purposes:
Time restricted
$ 608,961
At September 30,2001 permanently restricted net assets consisted of the following:
Endowment
Beneficial interest in perpetual trust
$ 80,215
143,137
$ 223,352
Supplementary Financial Information
II
YOUNG WOMEN'S CHRISTIAN ASSOCIATION
OF TAMPA BAY, INC.
Schedule of Expenditures of Federal Awards
Year Ended September 30,2001
Federal Pass-Through Program
Grantor/Pass-Through CFDA Grantor or Award Federal
Grantor/Program Title Number Number Amount Expenditures
U.S. DEPARTMENT OF AGRICULTURE:
Passed through Florida Department of Health:
Child Care Food Program 10.558 03-0437 N/A $ 143,612
FEDERAL EMERGENCY MANAGEMENT AGENCY:
Passed through United Way of Pinellas County:
Emergency Food and Shelter National Board
Program 83.523 N/A $ 28,658 28,658
U.S. DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT:
Direct Program:
Supportive Housing Program 14.235 FL29B94-0462 974,385 210,071
Passed through City of St. Petersburg:
Community Development Block Grant 14.218 N/A 300,000 * 300,000
Community Development Block Grant 14.218 B-00-MC-12-00 17 19,000 19,000
Emergency Shelter Grants Program 14.231 S-00-MC-12-0009 26,000 24,294
U.S. DEPARTMENT OF HEALTH AND HUMAN
SERVICES:
Passed through Pinellas County Health Department
Healthy Start 93.926 N/A N/A 30,932
$ 756,567
Note: The accompanying schedule of expenditures of federal awards is prepared on the accrual basis of accounting.
* This represents the balance of a loan from a previous year for which the Federal Government imposes continuing
compliance requirements.
12
THE YOUNG WOMEN'S CHRISTIAN ASSOCIATION
OF TAMPA BAY, INC.
Schedule of Findings and Questioned Costs
Year Ended September 30,2001
A. Summary of Audit Results
1. The auditor's report expresses an unqualified opinion on the fmancial statements of Young Women's Christian
Association of Tampa Bay, Inc.
2. No reportable conditions were disclosed during the audit of the fmancial statements of Young Women's
Christian Association of Tampa Bay, Inc.
3. No instances of noncompliance material to the financial statement of Young Women's Christian Association of
Tampa Bay, Inc. were disclosed during the audit.
4. No reportable conditions were disclosed during the audit of the major federal award program.
5. The auditor's report on compliance for the major federal award program for Young Women's Christian
Association of Tampa Bay, Inc. expresses an unqualified opinion.
6. There were no audit fmdings relative to the major federal award program for Young Women's Christian
Association of Tampa Bay, Inc. as reported in Part C. ofthis schedule.
7. The program tested as a major program includes the following:
CFDA #
Grantor/Program Title
14.235
U.S. Department of Housine: and Urban Development
Supportive Housing Program
8. The threshold for distinguishing Types A and B programs was $300,000.
9. Young Women's Christian Association of Tampa Bay, Inc. was considered a low-risk auditee.
B. Findings - Financial Statements Audit
None
C. Findings and Questioned Costs - Major Federal Award Programs Audit
None
Supporting Services
Total Payment to Total
Program Management Fund Affiliated Supporting Total Memo
Services and General Raising Organization Services 2001 2000
96,847 28,468 28,468 125,315 289,508
164,603 164,603 131,132
239,133 239,133 248,175
4,038 1,132 1,132 5,170 197
2,447,124 4,681 4,681 2,451,805 2,178,722
751,752 9,249 9,249 761,001 724,722
462,792 462,792 415,854
(1,704)
(8,764) (8,764) (8,764)
(15,953) (15,953) (15,953) 39,642
435 6,847 6,847 7,282 6,414
4,166,724 24,528 1,132 25,660 4,192,384 4,032,662
2,606,130 238,344 66,330 304,674 2,910,804 2,530,569
238,570 27,749 6,235 33,984 272,554 226,581
195,714 18,275 5,074 23,349 219,063 194,958
3,040,414 284,368 77,639 362,007 3,402,421 2,952,108
8,103 661 6,838 7,499 15,602 26,643
39,345 4,644 4,644 43,989 29,285
124,106 25,333 1,290 26,623 150,729 101,448
114,319 384 384 114,703 101,522
39,876 4,005 4,005 43,881 29,085
57,758 2,284 2,284 60,042 46,935
2,331 2,326 2,326 4,657 4,270
207,892 18,243 18,243 226,135 215,364
14,853 4,253 4,253 19,106 15,249
18,636 19,407 19,407 38,043 14,266
44,654 7,939 7,939 52,593 35,356
156,015 4,489 4,489 160,504 83,100
19,515 19,515 19,515
12,437 12,437 12,437 25,334
99,317 3,095 498 3,593 102,910 98,045
12,659 12,217 12,217 24,876 18,675
3,999,793 393,648 86,265 12,437 492,350 4,492,143 3,816,200
166,931 (369,120) (85,133) (12,437) ( 466,690) (299,759) 2] 6,462
(373,502) 369,120 (8,055) 12,437 373,502
(206,571) (93,188) (93,188) (299,759)
309,354 (92,892) (92,892) 216,462
13
II
FRASER, CULBRETH
& Company
Certified Public Accountants
14
111 Second Avenue N.E.
Suite 800
St. Petersburg, FL 33701
Telephone (727) 821-3133
FAX (727) 822-2890
www.frasercompany.com
Report on Compliance and on Internal Control Over Financial
Reportine: Based on an Audit of Financial Statements Performed
in Accordance with Government Auditine: Standards
The Board of Directors
Young Women's Christian Association of Tampa Bay, Inc.:
We have audited the financial statements of Young Women's Christian Association of Tampa Bay, Inc. (a nonprofit
organization) as of and for the year ended September 30,2001, and have issued our report thereon dated January 25,
2002. We conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States.
Compliance
As part of obtaining reasonable assurance about whether Young Women's Christian Association of Tampa Bay,
Inc.'s financial statements are free of material misstatement, we performed tests of its compliance with certain
provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material
effect on the detennination of financial statement amounts. However, providing an opinion on compliance with
those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results
of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing
Standards.
Members: American Institute of Certified Public Accountants · Florida Institute of Certified Public Accountants
Advisors
Internal Control Over Financial Reporting
In planning and perfonning our audit, we considered Young Women's Christian Association of Tampa Bay, Inc.'s
internal control over financial reporting in order to detennine our auditing procedures for the purpose of expressing
our opinion on the financial statements and not to provide assurance on the internal control over financial reporting.
Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the
internal control over financial reporting that might be material weaknesses. A material weakness is a condition in
which the design or operation of one or more of the internal control components does not reduce to a relatively low
level the risk that misstatements in amounts that would be material in relation to the financial statements being
audited may occur and not be detected within a timely period by employees in the normal course ofperfonning their
assigned functions. We noted no matters involving the internal control over financial reporting and its operation that
we consider to be material weaknesses. However, we noted certain matters involving the internal control structure
and its operations that we have communicated to the management of Young Women's Christian Association of
Tampa Bay, Inc. in a separate letter dated January 25, 2002.
This report is intended solely for the information and use of the board of directors, management and applicable
governmental agencies and is not intended to be and should not be used by anyone other than these specified parties.
January 25, 2002
~/\WUA, wk--h1.. ~OMJr
. ~J;;,~.~
II
FRASER, CULBRETH
& Company
Certified Public Accountants
15
Members: American Institute of Certified Public Accountants. Florida Institute of Certified Public Accountants
Advisors
111 Second Avenue N.E.
Suite 800
S1. Petersburg, FL 33701
Telephone (727) 821-3133
FAX (727) 822-2890
www.frasercompany.com
Report on Compliance with Requirements Applicable to Each
Maior Prol!ram and Internal Control over Compliance
in Accordance with OMB Circular A-B3
The Board of Directors
Young Women's Christian Association of Tampa Bay, Inc.:
ComlJliance
We have audited the compliance of Young Women's Christian Association of Tampa Bay, Inc. with the types of
compliance requirements described in the U S Office of Management and Budget (OMB) Circular A-I33
Compliance Supplement that are applicable to its major federal programs for the year ended September 30, 200!.
Young Women's Christian Association of Tampa Bay, Inc.'s major federal program is identified in the summary of
auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the
requirements of laws, regulations, contracts and grants applicable to its major federal program is the responsibility of
Young Women's Christian Association of Tampa Bay, Inc.'s management. Our responsibility is to express an
opinion on Young Women's Christian Association of Tampa Bay, Inc.'s compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States
of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-
Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to
obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to
above that could have a direct and material effect on a major federal program occurred. An audit includes examining,
on a test basis, evidence about Young Women's Christian Association of Tampa Bay, Inc.'s compliance with those
requirements and performing such other procedures as we considered necessary in the circumstances. We believe
that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on
Young Women's Christian Association of Tampa Bay, Inc.' s compliance with those requirements.
In our opinion, Young Women's Christian Association of Tampa Bay, Inc. complied, in all material respects, with
the requirements referred to above that are applicable to its major federal program for the year ended September 30,
2001.
Internal Control Over Compliance
The management of Young Women's Christian Association of Tampa Bay, Inc. is responsible for establishing and
maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants
applicable to federal programs. In planning and performing our audit, we considered Young Women's Christian
Association of Tampa Bay, Inc.' s internal control over compliance with requirements that could have a direct and
material effect on a major federal program in order to determine our auditing procedures for the purpose of
expressing our opinion on compliance and to test and report on internal control over compliance in accordance with
o MB Circular A -13 3.
Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal
control that might be material weaknesses. A material weakness is a condition in which the design or operation of
.~.g,~.~
16
one or more of the internal control components does not reduce to a relatively low level the risk that noncompliance
with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major
federal program being audited may occur and not be detected within a timely period by employees in the normal
course of performing their assigned functions. We noted no matters involving the internal control over compliance
and its operation that we consider to be material weaknesses.
This report is intended solely for the information and use of the board of directors, management and applicable
governmental agencies and is not intended to be and should not be used by anyone other than these specified parties.
~/I~~~::Pu~un~~d
S1. Petersburg, Florida
January 25,2002
17
YOUNG WOMEN'S CHRISTIAN ASSOCIATION
OF TAMPA BAY, INC.
Summary Schedule of Prior Year's Audit Findings
and Corrective Action Plan
Young Women's Christian Association of Tampa Bay, Inc. (YWCA) had no findings reported in the Schedule of
Findings and Questioned Costs for the period ended September 30, 2000, therefore, the YWCA has no findings in
which to report on for the Summary Schedule of Prior Year's Audit Findings.
The YWCA had no audit findings reported in the Schedule of Findings and Questioned Costs for the period ended
September 30,2001, therefore, the YWCA is not required to prepare a Corrective Action Plan.