09/15/2008
COMMUNITY REDEVELOPMENT AGENCY
AGENDA
Location: Council Chambers - City Hall
Date: 9/15/2008- 1 :30 PM
1. Call to Order
2. Approval of Minutes
2.1 Approve the minutes of the September 2 2008 CRA meeting as submitted in written summation by the
City Clerk.
~ Attachments
3. CRA Items
3.1 Approve the Interloca1 Agreement with the Downtown Development Board (DDB) to provide personnel,
administrative and management responsibilities during Fiscal Year 2008-09 in the amount of $57,480 and
refund the difference between the CRA tax increment fee of $148,146 and the management fee of
$57,480.
~ Attachments
4. Other Business
5. Adjourn
Meeting Date:9/15/2008
Community Redevelopment
Agency Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the minutes of the September 2 2008 CRA meeting as submitted in written summation by the City Clerk.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 1
Attachment number 1
Page 1 of 3
COMMUNITY REDEVELOPMENT AGENCY MEETING MINUTES
CITY OF CLEARWATER
September 2, 2008
Present:
Chair/CRA Trustee
CRA Trustee
CRA Trustee
CRA Trustee
CRA Trustee
City Manager
Assistant City Manager
Assistant City Manager/CRA Executive Director
City Attorney
City Clerk
Management Analyst
ems are in agenda order although not
unity Redevelopment
ten summation by the
unanimously.
3 - CRA Items
3.1. Ado t re ort entitled "Cleveland St
ERNDowntownWorks for the Clearwater
recommendations contained therein.
Pursuant to CRA (Community Redevelopm gency) RFB
08, a contract was awarded March 17, 2008, to Econ ic Rese
Works of Washington, D.C. for Retail Recruitment and Marke .
Street District in Downtown Clearwater. The objective of th
enhance the existing retail base within the Cleveland Street
The contract delineates the following services to be provided by th
Develop a Strategy for Retail Recruitment and Repopulation of the retail
Cleveland Street District, consistent with the "Cafe Society" vision and m
Develop a marketing and leasing plan to implement the retail strategy; an
counsel the CRA with retail contacts and negotiations with property owners/
Community Redevelopment Agency 2008-09-02
1
Item # 1
Attachment number 1
Page 2 of 3
These services are intended to support the overall strategy for downtown revitalization,
which is: 1) implement infrastructure improvements; 2) attract residential development; and 3)
create a "destination." The contract marks the next step in the CRA's program for downtown
revitalization, which to-date has included the Downtown Market Study, Fagade Design Analysis
creating the "Cafe ," revised Fagade Improvement Program and Sidewalk Furniture
Grant Program, nd Street branding.
ER
Activities
Mana
Boa
r
mpleted a draft report, addressing Item 1 of their engagement.
Iso underway, in conjunction with the CRA Downtown
port at the August 18th CRA meeting in order to receive
e discussion draft to assure that the final document
Staff has incorporated the results of the discussion into a
n. Staff recommends Board adoption of the Report.
sed to pay for the retail study. No ad valorem taxes
Amendments to nues of the opera!'
(Tax Increment Finan ceived for FY (Fiscal
Protection Agency) Bro lelds loan of $350,000 to the CRA
Site as well as the small increase in Oth come asso
to the Cleveland Street grand opening ndments
recognize miscellaneous expenditure the
Cleveland Street District activities, an
Loan project. In addition, amend the
Clearwater Auto Site to Cleveland Stre
Projects Fund is for the period ending Jul
Trustee Cretekos moved to adopt final bud
Redevelopment Agency for Fiscal Year 2007/08.
unanimously.
3.3. A rove the FY 2008-09 Communit
Resolution 08-01.
Major changes in FY2008/09 budget: 1) Tax Increment Revenues d by
$186,208 due to 5% reduction in assessed values; 2) Operating expendi creased overall
by $11,969; 3) Miscellaneous increases to various operating line items d 'nly to increased
activities planned in Cleveland Street District for FY2008/09; 4) Transfers arious project
codes listed as designated by CRA 6-Year Plan. The $962,644 of Restricte unty TIF funds
will be transferred to projects: 1) $462,644 to Cleveland Streetscape II and 2) $500,000 to
Community Redevelopment Agency 2008-09-02
2
Item # 1
Attachment number 1
Page 3 of 3
Downtown Boat Slips. The proposed FY 2008/09 Agency budget is consistent with the 6-Year
Financial Plan for the CRA.
In response to questions, CRA Executive Director Rod Irwin said the 2-year $500,000
advance for the Ro Theatre will be a loan from the central insurance fund and be paid back
as funds are ava' se funds have not been committed. The monies used are not from
the general fu 'cated tax collection that can only be used in the CRA. Economic
Developme Geri Campos Lopez said the $173,487 entry is the remaining
city porti inancing) and will go towards funding the $4 million project.
requested that dis
hase 2 is underway.
n be held regarding lessons learned from Phase 1 before
e the FY 2008/09 Community Redevelopment Agency
and carried unanimously.
4 - Other Business - No
Retail Study
tant fee. The fee includes
how CRA funding works.
5 - Adjourn
The meeting adjourned at 1 :46
Attest:
City Clerk
Community Redevelopment Agency 2008-09-02
3
Item # 1
Meeting Date:9/15/2008
Community Redevelopment
Agency Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Interlocal Agreement with the Downtown Development Board (DDB) to provide personnel, administrative and
management responsibilities during Fiscal Year 2008-09 in the amount of $57,480 and refund the difference between the CRA tax
increment fee of $148,146 and the management fee of $57,480.
SUMMARY:
Florida Statutes 163.387 requires all taxing authorities, which includes the DDB, to make an annual appropriation in an amount equal to
the incremental increase in the ad valorem revenue within the CRA area. The DDB's increment payment is $148,146 according to the
Pinellas County Property Appraiser's office. In a spirit of cooperation to further the downtown redevelopment plan, the CRA Trustees
executed the first Interlocal Agreement in FY 1999-2000 to provide personnel, administrative and management responsibilities to the
DDB and to refund the difference between the increment payment and the management fee. This is the ninth fiscal year that the CRA
would enter into the agreement.
Pursuant to Florida Statute 163.01, the CRA and DDB can enter into this agreement in which the DDB agrees to perform certain
responsibilities and functions including funding projects and programs consistent with and in furtherance of the downtown
redevelopment plan. The intent of this agreement is for the DDB and the CRA to work collaboratively on projects and programs that
further downtown goals and objectives. This year, downtown retail and restaurant recruitment programs and downtown events are the
focus for the CRA and the DDB collaboration. The management of the DDB by CRA staff enables the CRA and the DDB to utilize the
public dollars more efficiently and provide support to the Main Street Program.
The agreement also outlines the DDB's commitment to financially support the construction debt service, operation and maintenance of
the boat slips, docks, boardwalk, promenade and related facilities proposed to be constructed on the Downtown Waterfront. The DDB
made its first contribution of $50,000 in April 2007 and its second contribution in April 2008. The intent of the DDB is to contribute up
to $50,000 a year for 10 years for a total not to exceed $500,000.
The DDB shall pay the CRA $57,480 for the services agreed to in the Interlocal Agreement. The compensation shall be deducted from
the tax increment payment of $148,146.
The DDB approved the Interlocal Agreement at their meeting on September 3,2008.
Type:
Current Year Budget?:
Other
None
Budget Adjustment:
None
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
o Annual Operating Cost:
Total Cost:
o
to
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 2
Attachment number 1
Page 1 of 5
INTERLOCAL AGREEMENT
This Interlocal Agreement is made and entered into this
day of , 2008, by and between the Community
Redevelopment Agency of the City of Clearwater, Florida (CRA), a
redevelopment agency established pursuant to law, and the Downtown
Development Board (DDB), a special district organized and operating pursuant to
the ordinances and laws of the City of Clearwater.
WHEREAS, Florida Statutes 163.387 requires all taxing authorities to
make an annual appropriation in an amount equal to the incremental increase in
the ad valorem revenue within the CRA area; and
WHEREAS, the DDB is a taxing authority within the meaning of the
statute; and
WHEREAS, the CRA and the DDB in the spirit of cooperation desire to
offer the downtown constituents the opportunity to utilize more efficiently the
public dollars collected for each entity; and
WHEREAS, the CRA and the DDB have a special obligation to ensure
wise and sound administration of the programs, including the Main Street
Program; and
WHEREAS, the CRA and the DDB desire to enter into an Interlocal
Agreement outlining the scope of services and responsibilities of the parties; and
WHEREAS, the DDB desires to financially support the construction debt
service, operation, and maintenance of the boat slips, docks, boardwalk,
promenade and related facilities proposed to be constructed in the Downtown
Waterfront ("Proposed Facilities"); and
WHEREAS, the CRA and the DDB wish to enter into an Interlocal
Agreement pursuant to Florida Statutes 163.01, in order to provide for the DDB's
contribution to the Proposed Facilities; and
WHEREAS, the CRA and the DDB wish to enter into an Interlocal
Agreement pursuant to Florida Statues 163.01, in which the DDB agrees to
perform certain responsibilities and functions consistent with and in furtherance
of the Downtown Redevelopment Plan, in return for an amount equal to the
difference between the increment payment of $148,146 and the $57,480 the
DDB pays the CRA for administration.
1
2008,09 CRA/DDB Interlocal Agrd~ # 2
Attachment number 1
Page 2 of 5
NOW THEREFORE, in consideration of the covenants made by each
party to the other and of the mutual advantages to realized by the parties hereto,
the DDS and the CRA agree as follows:
Section 1. Term. The term of this Interlocal Agreement will be October 1,
2008 through September 30,2009.
Section 2. Intent. It is the intent of the parties that the moneys paid to
the CRA by the DDS pursuant to Florida Statutes 163.387, commonly referred to
as the tax increment payment, be used to advance the goals and objectives of
the Downtown Redevelopment Plan. The CRA shall retain $57,480 to offset the
cost of administration of the DDS as further described herein. The remaining
money shall be returned to the DDS by the CRA in exchange for performance of
certain responsibilities and functions consistent with and in furtherance of the
Downtown Redevelopment Plan, by the DDS. Further, with the approval of the
Proposed Facility by the voters at referendum, it is the intent of the DDS to
provide for a contribution over 10 years in an amount not to exceed $500,000, to
the cost of construction debt service, operation, and maintenance of the
Proposed Facility.
Section 3. Responsibilities of the DDS.
1. Function:
a. Collaborate with the CRA on projects and programs, which
succeed in bringing businesses and residents into the
downtown district
b. Focus on business and enterprise development, job creation
and initiatives related to increasing income and employment
opportunities
c. Encourage public-private partnerships to promote business
relocation and expansion
d. Market, promote and assist with business recruitment
e. Interact with constituents and facilitate activities that sustain,
promote and advance downtown revitalization
f. Se active in the administration of downtown initiatives
g. Se actively involved with the Main Street program activities and
financially support the Main Street Program; the cost of which
shall not be less than the difference between the tax increment
payment and the cost of administration
h. Develop short and long term strategies, define roles and assign
responsibilities to implement those strategies
2
2008,09 CRA/DDB Interlocal Agrd~ # 2
Attachment number 1
Page 3 of 5
Section 4. Responsibilities of the CRA.
1. Scope of Duties. The services that the CRA will provide are:
a. Prepare correspondence for DDB members
b. All DDB funds will be kept in the City's bank account and will be
segregated for accounting purposes in the City's records as a
separated, interest-earning fund
c. Assist with preparation and monitoring of the annual budget and
prepare amendments as necessary
d. Prepare monthly financial reports
e. Assure that the annual audit is conducted in compliance with
State of Florida Auditor General
f. Prepare agendas and distribute packets to DDB members prior
to each meeting
g. Prepare meeting notices for monthly and special DDB meetings
h. Attend meetings and supervise work of Board Reporter who
records and transcribes minutes
I. Coordinate the annual election process in cooperation with the
Pinellas County Supervisor of Elections
J. Handle all phone inquires and follow up on the calls
k. Handle any special mailing notices
I. Comply with State of Florida Tax Increment Millage Compliance
with Chapter 200, Florida Statutes, Sections 218.23, 218.63,
Florida Statutes (TRIM)
m. Serve as coordinator for the DDB special activities
n. Administer the Retail and Restaurant Recruitment Grant,
Fagade Improvement and the Sidewalk Cafe Furniture Grant
programs
o. Assist in looking into other incentive options to improve
downtown properties and implement projects funded or initiated
by the Board
p. Assist with promoting design related- programs to the downtown
community
q. Comply with the Florida Department of State Information
Services Records Disposition Act
r. Comply with the State of Florida Department of Community
Affairs Special District Information Program
s. Comply with the State of Florida Department of Insurance
Treasurer's Public Depositor Annual Report
1. Coordinate financial disclosure requirements of the State of
Florida Commission on Ethics
u. Act as a Liaison to the Pinellas County Property Appraiser,
Pinellas County Tax Collector, and DDB legal council: Elise K.
Winters, P.A.
3
2008,09 CRA/DDB Interlocal Agrd~ # 2
Attachment number 1
Page 4 of 5
v. Manage loans, contracts and all applicable documents
w. Coordinate field trips and travel arrangements in accordance
with the City of Clearwater Travel and Meals Policy
x. Other administrative duties as mutually agreed
Section 5. Compensation. In return for the above services, the CRA
shall pay to the DDB this difference upon receiving the increment payment from
the DDB. The budget for the CRA for services listed in Section 4 above shall be
as follows:
Personnel and Administration $57,480
Section 6. Contribution by DDB. The DDB shall contribute $50,000
toward the cost of construction debt service, operation, and maintenance of the
Proposed Facilities. Said payment shall be made upon request of and at the
direction of the CRA. It is the intent of the parties that the DDB shall contribute
up to $50,000 a year for 10 years for a total not to exceed $500,000, subject to
annual approval of future agreements. DDB made the first payment of $50,000
in April 2007 and the second payment of $50,000 in April 2008. It is the belief of
the parties that the Proposed Facilities will become self-supporting and the intent
of the parties that the annual contribution will be made only to the extent that the
income from the Proposed Facilities during the applicable year is insufficient to
cover the cost of the Proposed Facilities during the applicable year.
Section 7. Notice. Any notice by either party to the other pursuant to the
Interlocal Agreement shall be given in writing and hand-delivered or mailed as
follows:
Chairperson, Board of Trustees
Community Redevelopment Agency
112 S. Osceola Avenue
Clearwater, Florida 33756
Chairperson
Downtown Development Board
Post Office Box 4748
Clearwater, Florida 33758-4748
Section 8. Entire Aqreement. This document embodies the whole
Agreement of the parties. There are no promises, terms, conditions or
allegations other than those contained herein. This Agreement shall be binding
on the parties, their successors, assigns and legal representatives.
Section 9. Filinq Effective Date. As required by Section 163.01 (11),
Florida Statutes, the Interlocal Agreement shall be filed with the Clerk of the
Circuit Court of Pinellas County after execution by the parties, and shall take
effect upon the date of filing.
4
2008,09 CRA/DDB Interlocal Agrd~ # 2
Attachment number 1
Page 5 of 5
IN WITNESS WHEREOF, the parties hereto, or their lawful representative,
have executed this agreement as the date first above written.
COMMUNITY REDEVELOPMENT AGENCY
BY:
Chairperson, Board of Trustees
Frank Hibbard
Approved as to form:
Attest:
Pamela K. Akin
City Attorney
Cynthia E. Goudeau
City Clerk
DOWNTOWN DEVELOPMENT BOARD
BY:
David Allbritton, Chairperson
5
2008,09 CRA/DDB Interlocal Agrd~ # 2