10/21/1976
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M6IM,ORAN DUM TO:
Agenda No.
Meeting Doteio-21-7
The City Com mission of the City of Clearwater
SUBJECT:
City Commission
and special meeting
Minutes of regular
of October 14,
meeting
1976.
of
October
7,
1976,
RECOM MENDATiON:
City Commission approve minutes as submitted by City Clerk.
'0 And that the appropriate officials be authorized to execute some.
BACKGROUN 0:
Subject minutes were submitted to Commission with regular
daily mail.
Follow-up Action:
Oa te:
o Affected
Parties
Notified
of Meeting
1((; 10/<f-1
Dote S. Sequential
Reference
ClNot Required
[J Not Required
Costs: N I A
Funding Source:
o Capital Improve-
ment Budget
I:] Operating Budget
o Other
Paper:
Origlnotlng Deportment:
Appropriation Code
City Clerk
[XJ None
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'ME'MORANDUM TO:
Agenda No.
Meetl ng Date: 0/lln6
The City Com mission of the City of Clearwater
S~ BJ ECT:
SERVICE PIN AWARDS
RECOM MENDATION:
The following employees be presented service pin awards
for their length of service in the employment of the City of Clearwater.
(J And that the appropriate officials be authorized to execute same,
BACKGROUN 0:
FIVE YEARS
Barbara Weston~
Steven, Kelly '--jt.-Y
Norma Smith ~
Thomas PaileB~ I
William Wat'gin~ve,"""'/ \
Nancy Burgarella,.-z)t-'-'/
Fred Lloyd -1.jeJj
Eddie Lloyd 'lJ?;,s../ J
Patricia Mackey 1e.V
, TEN YEARS
Danny Fivecoat "'1*)
Salvatore Salvati \.)"u-
Elizabeth David -(,'J.~~
Cal vin Mitchum ,'hJ
Edward Lewenetz "':I;~
Sell Watts "'lf~
Finane e
Central Services
Central Services
Polic e
Police
Polic e
Parks & Recreation
Parks & Recreation
Utilities
FIFTEEN YEARS
David panossianry~ Police
TWENTY YEARS " .)
Freddie McCrayr \Central Service
Leander Johnson,'yWPublic Works
Police
Police
Planning
Utilities
Utilities
Utilities
Date:
FOllow-up Acti~n: \
(3 (I ( ~fl\..)
Costs: N A
Funding Source:
o Capital Improve-
ment Budget
o Operating Budget
o Other
OAttachments:
Paper:
Xl Not Required
CJ Not Required
Originating Department:
. ,
'.','
Appropriation Code
Administration
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Agenda No. ~.
Meeting Date: 10-21-
6
~MEMORANDUM TO:
The City Commission of the City of Clearwater
SUBJECT:
Annexation and
Hercules Ave.
Zoning of 20
anc1 South of
acres of
Lake Citrus
property located east
Estates. (Allen)
of
l.
RECOMMENDATION:
City Commission
zoning,
as item
and fire
1 on the
approve the
district No. 2
public hearing
annexation and establish
classification on
notice.
RS-60
the property
(single family)
described
o And that the appropriate officials be authorized to execute some.
BACKGROUND:
,This acreage is vacant except for a single family homesite. The owner
:h~s'previously submitted a preliminary plat for a single family subdivision
Of:,i84 lots to be known as Charter Oaks. The Resource Development Board and
staff have reviewed the plan and concur with the basic concept. Further
app~oval of the plat has been delayed pending annexation of the property.
Additional right
Hercules Ave. The
curbs and is in
of way will be
road is presently
fair condition.
required along
paved to
the
county
east side of
standards,
without
Planning and Zoning Board and the Acting Planning Director concur
the recommendation.
.Advertised;
9-30-76
Date:
~A . fOllOW-Up Action: ~
ri t.J ~ U... - Stc17'-e,' !,{'.-- /J ," \7'\ if 10 I; /1 f
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)!Affected Costs: At
Parties Funding Source:
Notified 0 Capital Improve-
of Mee'ting ment Budget
D Operoting Budget
o Other
o Not Required
Public hear-
ing notice
Drawing
Poper:Clr. Sun
IJ Not Required
Originating Department:
Planning
Appropriotlon Code
o None
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Owner/Applfcanl~ -AJ-J,:~N
7~: From: C"VNT~ A-\ * e-3
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Rof.r Allol
Sec. 7-' Tw
Scal.
1'1. 200'
15___-2..'
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ANNEX'ATtON ~
PUBLIC HEARING
ZONING
ITEM NO.
,ees. .
NNING
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Agenda No. h.
Meeting Date:J.o-21- ,6
...
,
~M-EMORANDUM TO:
The City Com mission of the City of Clearwater
SUBJECT:
Annexation and Zoning of property located at 1212 S. Duncan
Ave. (Jones)
,
RECOMMENDATION:
City Commission
7, Block E, Oak
the withdrawal of
addition without
the petition
prejudice.
for
annexation
of
Lot
accept
Acres
o And that the appropriate officials be authorized to execute some.
BACKGROUN 0:
A letter was submitted requesting the annexation procedure be
withdrawn.
The Planning and Zoning Board and the Acting Planning Director concur
with the recommendation.
wj,
~0CJL/2-;~ha/"
Costs: N/ A ~tt chments':
Funding Source:
o Capital Improve-
ment Budget
o Operating Budget
o Other
Dote: 9-30-76
Affected
Parties
Notified
of Meeting
Letter
lpiiJ101S-;
'rfjofe8 Sequential
Reference
Paper: Clr.Sun
[) Not Required
o Not Required
Originating Department:
Appropriation Code
Planning
o None
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Refer Atlos Poge
Sec. 15' Twp..29
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Rge. 16
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Owner/Applicant: .,s:/~EJ.7E"
From:-- RM-/2. q RM-2B
To: ,D~. P,eD;::::DS"/DNAL SEA.;~t;"S
-. ._:~."~~~ woo: I REZONING
PUBLic HEARING ITEM NO. :t.
....-- ". ._~.- . " I'A"GENDA- H'o.
BOARD
PL ANNING
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Agenda No.la ".
Meeting 00feio-21-
"
:'MEM,ORAN DuM TO:
, t'
The City Commission of the City of Clearwater
Rezoning of that part of Lots 7,8, & 10~ J.B.Tinney~s.S~ iV1s1on
SUBJECT: between railroad right-of-way and NavaJO Park Subd1v1s1on, South
,
, '~
(
RECOM MENOATION:
, "City Commi.ssion
. and 10,
deny
J.B.Tinney's
the request
subdivision
for change
from RS-SO
in
to
zoning
ISP.
of a part
of Lots
7,8,
'0 And that the appropriate officials be authorized to execute some.
BACKGROUN 0:
Request is for rezoning of that
subdivision between railroad
South of Stevenson's Creek
ISP (Institutional
to serve Bethany Christian
part of Lots 7,8, and 10, J.B.Tinney's
right-of-way and Navajo Park subdivision,
from RS-SO (single family residential) to
semi-public) to provide a site to construct facilities
Methodist Episcopal Church.
The Comprehensive
density
Land Use
residential. The
Plan
area is
indicates this area to be
presently zoned RS-SO.
developed
as
low
,:The Ci ty Commission
(Medium density
development) in
previously denied
multi family) in
November 1974.
rezoning
April 1973, and
of this property
to RPD
to RM-16
(Residential planned
Residents of Navajo
hearing to speak
,/' with ,133
;~ :in Navaj 0
Park subdivision
against this
signatures against this
Park requesting denial
attended the
application. The
rezoning along with
of the rezoning.
Planning and Zoning Board
residents submitted petitions
12 letters from residents
Planning and Zoning Board and the Acting Planning Director concur
the recommendation.
Disposition:
, ,~~
Advertised:
Affected
Parties
Notified
of Meeting
-up Acti?n: () j -
I !OtLlULL./
Costs: N / A At achments:
Funding Source: Drawings
o Capitol Improve-
ment Budget
Cl Operating Budget
o Other
'7~i()IS"-~o
, Date a Sequential
Reference
Dat,e: 9-30-76
Paper:Clr. Sun
DNot Required
Originating Department:
o Not Required
Planning
Appropriation Code
o None
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':'M.EM,OR'AN DUM TO:
,the' City Commission of the City of Cle
Rezone unplatted properties along a portion 0 the
Virginia Lane from RS-50 to RM-28 (Gooch & Samson)
Agenda No. C.
Meeting Date:10-21-
arwa1er
east
S1
R~COMMENDATION:
City Commission deny this
described as item 3 in
request
the public
for rezoning for
hearing notice.
the
parcels
of land
o And thot the opproprlate officials be authorized to execute some.
BACKGROU NO:
Request is for
Virginia Lane from
multi family).
rezoning of
RS-SO
Property
properties
(Single
is located
'\
along a portion
family residential)
in Sec. 13-29-15
of the east side of
to RM-28(High density
(M&B 52,54 & 55).
These three
va:c~nt, were
to": the ,east.
parcels of land,
planned for use
(M&B 48)
one lot occupied by
in conjunction with
single family,
a larger adjacent
two lots
parcel
Commission approved City initiated downzoning of this parcel from
to'RM-8 on 10-7-76.
The'"Comprehensive Plan indicates
'low:Ctensity residential (up to 8
this area
dwelling
to
uni ts
remain, as developed,
per acre).
Planning and Zoning Board and the Acting Planning Director concur
recommendation.
Affected
P rties
Notified
of Meeting
Costs:
Funding Source:
o Capital Improve-
ment Budget
o Operating Budget
o Other
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v'\-fi;'lt~"~~~
tfachments:
'9ltJIO/S- /'1
6ate '8 Sequential
Referen ce
Dote: 9-30-76
Paper: C1 S
r. un
DNot Required
Public 'Hear-
noti'ce '
Drawing
o Not Required
Originating Deportment:
Appropriation Code
Planning
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Refer Atlo5 Page
Sec. I Twp.. 2.9 Rge. /S"
M()Neil C'DNtr~IICrllN
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PUBLIC HEARING
I REZONING
ITEM NO. -4 '
AGfNDA No.
PLANNING
BOARD
CITY
COMMISSION
.......
DATES
1~-/2'-76:
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Agenda No. it
Meeting Date: 10/21/76
",
':MEM~RANDUM TO:
The City Com mission of the City of Clearwater
'.
SUBJECT:
VACATION REQUEST
Pinellas County Board of Commissioners
RECOMMENDATION:
for the vacation of that
H. E. Tooke IS Subdivision
lying within the right- of-way
the Request by the Pinellas
portion of Chestnut Street
and Block "711, A. C.
of Pierce Boulevard
County
or Alley
Turner's No.
be approved,
Board of Commissioners
lying between
3, less that part
opproprlate officials be authorized to execute same.
0:
of all
de sign of a
new Pierce
property abutting
new and needed
Boulevard requires
All City Departments
reviewed this request
vacation.
affected by this
and present no
vacation have
objection to the
Dote: 10/ 7/76
Poper:10/14/76
SUN
o Not Required
K1 Affected
Parties
Notifi ed
of Meeting
/~~ i1Ms
Disposition: I
Q}t.AJ-t).(~
o Not Required
Costs: NA
Funding Source:
o Capital Improve-
ment Budget
Cl Operating Budget
o Other
IDAttachments:
petition arid
location map.,
departmental
comments
Advertised:
Oria.ino.t.lnn Oeoartment:
Pubhc -=W-orks
Appropriation Code
o None
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M~'M9RANDUM TO:
The City Commission of the City of Clearwater
SUBJECT:
.""".,"
Age nda No.
Meetl ng Date: 0/Zl{l6
Downtown Parking Lots Proposal
RECOM MENDATION: Concur with an understanding developed by the Clearwater Down-
town Development Board and the City Manager, whereby the City will remove meters from
certain parking lots (4, 8 & 9) downtown, known as ACL Lots, Garden Avenue Lot. and the
Kravis Lot, for an initial twelve (12) month period, with the City retaining full control of
the lots and the Downtown Development Board reimbursing the City for lost revenue and
costs associated with implementing this procedure,
[J And that the approprlote officio Is be ou1horlzed 10 execu1e some.
BACKGROUND:
In an effort to promote business activity in the downtown area, discussions were undertaken
,with representatives of the Downtown Development Board and Downtown Merchants Asso-
ciation toward finding a way to make 'free parking' available to downtown shoppers. An
understanding was reached whereby the City would remove th.e meters from Lots 4, 8 and 9,
and the Downtown Development Board would reimburse the City for lost revenues at the
rate of $1, 122.. 75 per month. This rate is based on the average monthly revenues that the
City received on these lots in the past fiscal year.
The cost of changes to the lots that are necessary to implement these procedures will be
':subject to further negotiations. These costs have not yet been fully determined, as some
'costs such as resurfacing are not appropriately a cost of implementing this proposal.
Attached is a memorandum, of understanding which establishes a frame work for implemen-
" ,~ing this proposal on an experimental basis with the initial trial perion being for a twelve
-, (12) month period.
Date:
l) }1' "'1) "r~4J' lFollow-up Action: Q.S'j')y....,p'
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Parties Funding Source: Memo of Under-
Notified 0 Capital Improve- ~~~~~giO/ll/7
of Meeting ment Budget Drawing.
D Operating Budget
o Ot her
Paper~
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Originating Deportment:
Administration
Appropriation Code
o None
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Agenda No.ISL.
Meetl ng Date: 10 21(76
.....'"
'MEMOR'ANDUM TO:
.
The City Commission of the City of Clearwater
SUBJECT:
Publi c Works Act Projects
RECOM MENDATION: Authorize the City Manager by Resolution to submit applications
under the Public Works Act to the Economi c Development Admi nistration for federal
funding for the projects listed below; waive the Community Impact Statements and Bui lding
Permits until it is known whi ch project wi 11 be funded;
I!I And that the appropriate officials be authorized to execute some.
BACKGROU NO: It was initially planned to submit six (6) applications including projects
by acti vi ti es. Recent information from E. D. A. indicates thi s approach cannot be taken.
Instead, each project must be submitted as a Grant Application. Approval of these projects
by Resolution will allow the staff to submit the applications as they are completed without
:, additi onal approval fronl the City Commissi on:
, Grant Applications: ~ain Library
,,8tarcrest Branch Library
v'Countryside Branch Library
JDel Oro Community Center
~ountryside Community Center
VMcMullen Community Center
~andalay Community Recreation Center Building
"McMullen Park (Road & 11 Tennis Courts)
vFire Station No. 6 (Co,untryside)
~ire Station No. 7 & Training Facilities (Industrial Pk. )
vdreenwood Storm Sewer Outfall
vSouth Belmont Streets, Storm Drainage
vIntersection Construction, Cleveland & San Remo
~ater System Rehabilitation
$2,500,000
540~000
540.,000
200..000
200,000
200..000
490..000
200,000
275..000
475..000
200..000
550..000
900.000
1,500..000
$8..770,000
R 1&-//7 F;t;)~~: ActSl'LblU.nttkc-,>.....
D Affected C sts: N / A [(Attachments:
Parties Funding Source: Memo" Public
Dote: N tit' de' I Works Act.
o Ie 0 aplto Improve- M R D C
Paper: of Meeting ment Budget emo,. · ·
o Operoting Budget
9'"Not Required m Not Required 0 Other
Originating Deportment:
Administration
Appropriation Code
o None
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.MEMORANDUM TO:
,
.
The City Commission of the City of Clearwater
su BJ ECT: Contract Revision - Mandalay Communi ty Recreation Center Building
RECOM MENDATION: Modify the contract with Prindle, Patrick &: Partners, Ltd.,
by $4.500.00 (from $24,276 to $28,776) to cover escalated costs since November 15, 1973
,the date of the original contract,
,1iJ And that the appropriate officials be authorized to execute same.
An agreement was signed with Prindle, Patrick &: Partners, Ltd., November 15, 1973
to design the Mandalay Community Recreation Center Building. Work on the plans began
for this building in 1974 but was stopped after completing the first stages because of lack
of funds available for construction.
The staff is recommending that an application be prepared for funding this building under
the 1976 Public Works Bill, and completed plans are needed if application is made.
Attached is the break-down of costs to reinstate the contract with Prindle, Patrick &
Partners, which would be an additional $25,209.91. This brings the total for architectural
plans to $28, 776.00, of which $3,556.09 has already ~een paid.
Submitting a Grant Application provides no assurance that the proje~t will be funded, so
it is important to determine if the City Commission is committed to constructing the
Mandalay Community Rec reation C enter Building even if it is not federally funded, prior
to ~xpending the additional $25,209.91 for final plans.
Funding for the architectural services must come from other C. I. P projects. Those
, projects have not yet been identified, but the intent would be not to delay any funded
,',' pr'ojects.
Date:
vuzt( ~~
'':;'-r.' ,,' ," <x....I.J (Q' I'J
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C ts: 9.91 BAttachmen s:
Fundi ng Source: Ltr.. Prindle,
129 Capitol Improve- Patrlck &: Part-
t B d t ners, Ltd.
men u ge
D Operating Budget
o Of her
Paper:
.Not Required
tH Not Required
Originating Department:
Parks & Recreation
Appropriation Code
T. B. A.
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Agenda No.IS ,
Meetl n9 Date: 1O/lJ(l6
.'MEMORANDUM TO:
.
The City Com mission of the City of Clearwater
SUBJECT:
Architectural Selelction - Main Library and Two Branch Libraries
RECOM MENDATION: Authorize the City Manager to negotiate with Rannon, McIntosh,
Bernardo and Rairez/with Croll (RMBR/Croll) to design and supervise construction of the
Main Library; and to negotiate with Williams & Walker to design and supervise construction
of the two Branch Libraries, and that appropriate contracts be prepared for final approval
ol,the City Commission.
o And that the appropriate officials be authorized to execute same.
BACKGROU N D: The staff. following the Competitive Negotiations 'Act procedures, heard
presentations by the four architectural firms selected through screening of the twelve firms
expressing ,interest in the Main and two Branch Libraries. Staff members involved in the
interviewing process were: A. L. Shoemaker, Assistant City Manager; Althea Anderson,
Acting Library Director; Warren Renando, 'Acting Planning Director; and Cecil Henderson,
Assistant City Engineer.
After careful review and discussion, the staff rated three architectural firm
, as'most experienced in library design and construction; and recommends that RMBR(Croll
be selected for design of the Main Library and the staff be authorized to enter negotiations
for ,a contract. If satisfactory negotiations cannot be reached with RMBR/Croll, authority is
requested to negotiate with Mudano & Associates for the r.1ain Library. The staff s61ected
,RMBR/Croll based on a building design, plans and specifications which are to be utilized for
a library in Manatee County that is acceptable for Clearwater's needs with only some modifi-
. cations, substantially reducing the amount of work involved to meet the application require-
m~nts under the Local Public Works Act, since RMBR/Croll has much of the information
required for our application on file ready for use. Estimated costs: Main Library $80, 000.
, Branch Libraries - It is recommended that Williams & Walker be selected for the design of
the'two Branch Libraries~ based on their experience and the fact that 75% of the plans have
already been completed by this firm for a Branch Library at the Star Crest site. If a satis-
factory contract cannot be concluded with Williams & Walker, it is recommended that ncgo-
'~iations begin with Mudano & Associates. Estimated Costs: $20,000.
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Age ndo No. I"
Meeting Date:W7'21/76
....
~M E'M0RAN DU M TO:
.: .
The City Commission of the City of Clearwater
SUBJECT:
j
J,
,
Agreement between the City of Clearwater and Pinellas County
re Civil Defense
RECOM MENDAT10N: The City enter into an agreement with Pinellas County which will
permit a consolidated Civil Defense effort and will allow the Pinellas County Emergency
Operating Plan to include the capabilities of the City of Clearwater. A resolution be
passed designating the City Manager as the Civil Defense Coordinator for the City of Clear-
water. A resolution be passed officially authorizing a Civil Defense organization within the
,Citv upd~r th~ control of the CiJy. ~anager.
iJ Ana tnat tne appropriate OfficIals De authorized to execute some.
BACKGROU N D: On August 25, 1976 the Division of Disaster Preparedness of the State
of Florida informed the City that our cur rent staffing pattern would not be sufficient to
qualify the City for participation in Federal Assistance programs for Civil Defense.
Included with this communication were the new program policy and general guidelines for
Civil Defense Preparedness budgeting for fiscal year 1977. The policy states in part,
"All equipment, facilities, maintenance, personnel and administrative costs for which
Defense Civil Preparedness allocation funds are requested must be justified on the basis
of their contribution to nuclear attack preparedness." It further states, 11 Federal matching
funds to support personnel and administrative costs must be justified on the basis of work
",r~quirements for the planning, management and coordination of preparations for the pro-
tection of life and property from enemy attack. "
Basically it says that no Federal matching funds can be used for Natural Disaster prepared..
ness. Basically, our Emergency Operating Procedures for the City of Clearwater are
directed towards Natural Disaster. We will no longer be able to participate in the Federally
,funded program because it is "impossible for us to justify the minimum one-half man year
requirement for matchi.l1g funds.
.. The proposed agreement will not in any way affect our cur rent and planned programming
'for Natural Disaster preparedness. This function will continue to remain the responsibility
of tha City and cur rent efforts will be continued in cooperation with the citizens of Clear-
water. This action will eliminate the need for the City to prepare separate program
reports and papers. It win also eliIninate the need for separate inventories of hardware
and surplus property while, at the same time, the City would continue to be eligible to
par'ticipate in the surplus property program through the County.
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Agenda No. I .
Meetl ng Dote: lO/llfl6
'.
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:MEMORANDUM TO:
.
The City Commission of the City of Clearwater
SUBJECT:
Pinellas County League of Cities
..
--
RECOM MENDATION: Approve th~ concept of a Pinellas County League of Cities;
Authorize the Mayor to indicate the City Commission support of the attached Articles of
Incorporation to the Council of Mayors; approve a Resolution directing the City Manager
to subscribe to the Articles of Incorporation;
181 And that the appropriate officials be authorized to execute same,
BACKGROUND:
Tho Commission is aware that there have been discussions between various County muni-
cipal officials during the past few months regarding ,~he need for a Pinellas County League
of Cities. The purpose of the League would be to bring to the attention of all municipalities
issues which are of mutual concern. A local League of Cities would not replace the Florida
League of Cities, but would supplement it and keep abreast of issues dIrectly related to
Pinellas County which affect the municipalities.
The concept of a local League of Cities is not new and has been used effectively throughout
Such a program would provide a unified voice for the cities within Pinellas
Adopting the concept of a Pinellas County League of Cities does not commit the City to
join the organization.
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Agendo No.
Meeting Date: 10/l1!76
I
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'MEMORANDUM TO:
.
The City Commission of the City of Clearwater
SUBJECT:
Request for Occupational License - Used Merchandise _ McRee
RECOM MENDATION:
Belleair,
South Ft.
Approve a request from Mrs. Bertha M. McReell 208 Coe Road,
for an occupational license to operate a us ed merchandis e busines s at 1530
Harrison Avenue in Clearwater.
o And that the appropriate officials be authorized to execute some.
BACKGROUND:
City Code of Ordinances prescribes that City Commission approval is required for
the granting of an Occupational License to sell used merchandise.
The City License Inspector and the Police Chief recommend approval.
';'7f/jIO/~ -G,
.' Date 8 Sequentia I
Reference
QI Not Required
Cl Not Required
Follow-up Action:
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, "
CostS: .
Funding Source:
o Capitol Improve-
ment Budget
o Operating Budget
o Other
Advertised:
Date:
iii Affected
Parties
Notified
of Meeting
Paper:
Originating Department:
Administration
Appropriation Code
o None
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-MEMORANDUM TO:
.
The City Com mission of the City of Clearwater
SUBJECT:
Agenda No./q
Meeting Dafe:!0/21/70
201
FACILITIES PLAN
RECOMMENDATION: Upon the joint recommendation of the City Manager and
the City Engineer, approve Briley, Wild and Associates to proceed with the
completion of the Clearwater portion of the ft. 201 Facilities Plan", authorize the staff to
negotiate a lump sum fee with Briley Wild & Associates subject to Commission approval.
D And thai the appropriate officials be authorized to execute some.
BACKGROUN 0:
"201 Facilities Plans" are step one requirements of PL 92-500. They are master
plans, of regional wastewater treatment systems required by, the Federal Environ-
',mental Protection Agency for future Federal Funding of treatment facilities.
These plans, which are underway at the present time County-wide, will eventually
resolve the issue of Regional Treatment Facilities in the area they will serve.
The work for the "201 Facilities Plan", which will be done by Clearwater1s
Consultant, essentially consists of evaluation of the existing treatment plant, and
infiltration/inflow analysis of the northeast area of Clearwater, consultant input,
review and comments on alternative systems. It also includes review and
comments for the preliminary design.
In compliance with the Consultant I s Competitive Negotiation Act law of Florida,
a selection committee consisting of Anthony Shoemaker, Assistant City Manager:
'M. J. Paroby, Assistant City Manager: Paul Rettig, Acting Utilities Director:
,and Cecil Henderson, Assistant Public Works Director, interviewed three applicants
~or this work. The interviews were conducted after proper advertising and
preliminary review of all applicants responding were completed.
.Consultants, who made presentation before the committee were Briley, Wild and
Associates, Dawkins and Associates and Greenleaf, Telesca, Planners, Engineers,
,o, Architects, Inc. It was the majority opinion of the selection committee that
: Briley, Wild and Associates should be selected to' perform this work for the City.
, ~'< Code 315-1-6257-xxx 000000 000 077
FOIIO~.., -up Acti~~: g~ -d;--N61va,(,t
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D Affected Costs: $15.000. est. DAttachments:
Parties Funding Source:
Notified !l!Q Capital Improve-
of Meeting rnent Budget
o Operating Budget
il Not Required 0 Other
6&llet
Advertised:
Date:
Poper:
7(0/0/9- 2-
, Dote a Sequentia I
Reference
EJNot Required
Originating Department:
Public Works
Appropriation Code
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Agenda No. c>U).
Meeting Dote: 10/21/76
'--'
'MEM.ORANDUM TO:
The.City Commission of the City of Clearwater
5 U BJ ECT: Amendment to Agreement for IBM Machine Service re Data Input devices.
RECOM M ENDATION: The City withdraw the contract with Mohawk Data Sciences Corp.
for the additional remote entry stations due to their inability to deliver and that a two~year
agreement be signed with IBM Corporation for two (2) Model 3741 and one (1) Model 3747
Key-to-Diskette machine s for Financial Data entry.
'~ And that the appropriate officials be quthorized to execute same.
BACKGROUN 0: In June 1976 the Data Processing Division conducted an investigation
into Data Entry requirements for the Government Financial Reporting System (GFRS)
working with Finance Department personnel. It was determined there were 4 pos sible
solutions to Data Entry problems, i. e.: 1. IBM Key-to-Diskette was the first alternative-
Install 2 Model 3741 and 1 Model 3747 Key-to-Diskette machines at an estimated annual cost
, of $9,264. 00. 2. Key-to-Disc - Remote entry device s be added to our cur rent Mohawk
Data System - estimated annual cost $7, 993.20. 3. Kev-to-Cassette to Magnetic Tape
Install 3 Texas Instrument Key-to-Cassette machines and convert to mag tape through the
Mohawk System - estimated annual cost $11,460. 00. 4. On-line to Computer - Install a
clean line and 2 CRT terminals with direct input to computer - estimated annual cost of
$10,098.00.
Alternate 4 was eliminated due to lack of sufficient per sonne! for progranuning and other
hardware considerations. It is hoped we will be able to go with this alternative in 1 to 2
,years. Alternate 3 was eliminated due to cost and to the cumbersomeness of the conversion
'system. Alternate 1 was selected over Alternate 2 to retain compatibility with the current
'system and because it was the least costly. A letter was mailed to the City on September
'4th from Mohawk Data Systems stating that they would be unable to meet any reasonable
time schedule for the contracted equipment and regretfully recommended that we look to
another vendor to fill our requirements.
After again checking the alternatives available to the City, the IBM Key-to-Diskette proved-
to be the least costly remaining alternative that satisfactorily meets the requirements of
the Finance Department and Data Processing.
'Comm ission Disposition:
Follow-up Actlon,:::::p /)" ,~ d
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Costs:$9. 264.00 laAttochments:
Funding Source: 2 Agreements
o Capital Improve- with IBM
ment Budget
riI Operating Budget
o Other
Do te:
o Affected
Parties
Notified
of Meeting
Po pe r:
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Reference
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Originating Department:
Appropriation Code
565-1-6560-270
Central Services
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M'SM~ORANDUM TO:
The City Com mission of the City of Clearwater
, ,
'-'
Agendo No. 074t
Meeting Date: 10/21/76
BIDS
Betty Lane and Palmetto
Paving,
Curbs and Drainage
RECOMMENDATION:
Public Works Director,
Drainage. be awarded to
which is the lowest and best
and specifications.
Upon the
the cont ract
joint recommendation
fo r Betty Lane
Overstreet Paving
responsible bid
of the City Manager and
and Palmetto Paving, Curbs and
Company for the sum of $ 121,472. 00,
received in accordance with the plans
1SD And that the appropriate officials be authorized to execute same.
BACKGROUND: '
This project as proposed was
drainage problems that now
Betty Lane and to improve the
now occurs at., the intersection
designed to alleviate the
exist along the east side of
congestion problem tha.t
of Betty Lane and Palmetto,
Included under this project will be:
1. Widening intersection of Betty Lane and Palmetto.
2. Regrading and reconstructing portions of Betty Lane
and Palmetto
3. Complete drainage system with Reinforced Concrete
Pipe and Wing Type Inlets
~~ Cod.e
315-1-2524 xxx 000000
315-1-2410 xxx 6x03xO
000
000
076
076
Dote: 9/16/76
P 9/ZZ/76
oper:
SUN
ONot Required
o Affected
Parties
Noti'fied
of Meeting
FOllow~up Action: \. ..
;::/ '1'v7)' . \ C t
I / . I _..LL ::~j) J.
Costs:$121. 472. 00
Funding Source:
o Capital Improve-
ment Budget
[J Operating Budget
o Other
Attachments:
bid tabulation
6a Not Required
Originating Deportment:
Public Works
Appropriation Code
o None
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Agenda No.~Cl b.
Meeting Dote:lO/21/76
..
"MEMORANDUM TO:
T'he City Commission of the City of Clearwater
SUBJECT:
Bids:
UTILITIES BUILDING ROOFING CONTRACT
RECOMMENDATION: Upon the joint recommendation of the City Manager, the
Acting Utilities Manager and the Public Works Director, the contract for Utilities
Building Roofing Contract be awarded to Dean Roofing and Sheet Metal, Inc., for the
sum of $ 17, 173.00, which is the lowest and best responsible bid received in
accordance with the plans and specifications.
~ And that the appropriate officials be authorized to execute same.
BACKGROUN 0:
The existing
insulation
utilities
properties,
building
and is
leaks, does
in generally
not provide adequate
poor condition.
This Roofing Contract will replace the existing roof and provide
adequate insulation.
* Code
420-1-2020-350
Advertised:
Date: 9/24/76
9/29/76
Po per:
Sun
ONot Required
Follow-UR Action:
), \,
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o Affected Costs: l7. 17 . 00
Parties Funding Source:
Notified 0 Capital Improve-
of Meeting ment Budget
~ Operating Budget
o Ot her
m Not Required
Originating Deportment:
Public Works
Appropriation Code
,I.
','
o None
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Agenda No.
Meeting Date: 1
~
~. j '.
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MEMORANDUM TO:
.
l:he City Commission of the City of Clearwater
SUBJECT:
1976
Bids:
Sidewalk
Contract
RECOM MENDATION:
Public Works Director, the
Campbell Paving Company for the
best responsible bid
Upon the joint recommendation
contract for 1976 Sidewalk
sum of $
received in accordance with the
of the City Manager and
Contract be awarded to
44,423,75, which is the lowest and
plans and specifications.
iii And that the appropriate officials be authorized to execute same.
BACKGROUN 0:
The 1976 Sidewalk Contract includes
by the City Commis sion
new areas.
for
areas formerly
construction as well as
approved
several
The
City's
sidewalk list has been reviewed and
sidewalk committee which
Department, Traffic Engineering
City Parks Department, Pinellas County
Department and Pinellas County School
approved by the
consists of Engineering
Department, Police Department,
Traffic Engineering
Board.
* Code
315-1-2301-xxx-OOOOOO-OOO-075
315 -1-2312 -xxx-OOOOOO-OOO..077
-96 '/0::19-/9
Date a Sequentio I
Reference
Date: 9/14/76
9/20/76
Paper:
SUN
[J Not Required
o Affected
Parties
Notified
of Meeting
cti,on: t?)"IUfZ.) ~tV2/YI~f,
~ tJ:1.C/1?-.<::.A..()-.J (,J( 0
Costs:.$ 44.4 3. 75 I!IAttachment
Funding Source: bid tabulation
O C 't I I sidewalk list
apt a mprove-
ment Budget
o Operating Budget
o Other
RJ Not Required
Originating Department:
Public Works
Agpr<~priotion Code
o None
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Meeting Date: IcfJ21/7
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~EM,ORAN DUM TO:
The City Commission of the City of Clearwater
SUBIJECT: Portable Radios & Accessories for Fire Dept. Communication System
RECOMMENDATION: Upon the joint recommendation of the Fire Chief and the City
Manager, the contract for the purchase of portable radios and accessories
be awarded to Motorola, Inc.,Tallahassee, Fla. in the amount of $9556.00
which is the lowest and best responsible bid meeting the City's specifications.
[J And that the appropriate officials be authorized to execute same.
BACKGROUND: Radios, two way, portable':personal were bid by the State of Florida
, and awarded on contract 75-4.8 dated Nov.
Motorola was low bidder on items listed.
those now In use and parts and batteries
25, 1975, effective for one year.
These radios are compatible with
are interchangeable.
The radios are additional and will expand the UHF s~stem.
has been approved in the current budget.
The purchase
,'7&',/013 -s'
, Date a Sequential
Reference
Follow-up. Action:
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o Affected Costs: $9556.00
Parties Funding Source:
Notified 0 Capital Improve-
of Meeting ment Budget
....rN R' j8( Operating Budget
Ia. ot equlred 0 Other
Originating Department:
FIRE
Date:
Tab Sheet
Paper:
DNot Required
ARpropriation Code
010 I 1220 390
o None
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Agenda No. ~ S-
Meeting Date:lo/2l/76
'MEMORANDUM TO:
The City Com mission of the City of Clearwater
SUBJECT:
BIDS
LANTANA
FORCE
MAIN
i.
RECOMMENDATION:
Public
Scott
Upon the joint
Works Director, the contract for Lantana
Cole Mechanical Construction Company
is the lowest and best responsible bid received
specifications.
recommendation of the City
Force Main
for the sum of
in accordance
be
$
and
to
24, 184. 00, which
with the plans and
Manager
awarded
il And that the appropriate officials be authorized to execute same.
, BACKGROUND:
The existing
condition
Lantana Force Main is
due to extensive corrosion
in very poor
of the pipe.
This contract will replace the Force Main and restore
normal operation.
l~ Code
315-1-6204 xxx -000000-000-076
349-l-6242-xxx-000000-OOO-077
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Costs: _$ 24. 1 4. 00 lID Attachme
Funding Source: bid tabulat'
o Capita I Improve-
ment Budget
o Operating Budget
o Other
7610/S-/7
Date 86 Sequential
Reference
Date: 9/14/76
9/20/76
Pa pe r:SUN
DNot Required
o Affected
Parties
Notified
of Meeting
181 Not Required
Originating Deportment:
Public Works
~ppropriation Code
o None
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Agenda No. b "
Meetl ng Dote: 10(2.1/76
tV1.E~0RANDUM TO:
.' ,
The City Commission of the City of Clearwater
S U BJ ECT: Award of Contract - Water Storage and Pumping Facilities
RECOM MENDATION: Upon the joint recommendation of the City Manager,' the
Public Works Directo.r and the Acting Utilities Director, award the bid for construction
of two -Five Million Gallon Ground Storage Water Reservoirs to Christopher Construc-
tion Company of Columbus, Ohio for the sum of $ 1,466, 940. 00 which is the lowest
and best responsible bid received in accordance with the plans and specifications.
iii And that the appropriate officials be authorized to execute same.
BACKGROUN D:
This project was designed by our Consulting Engineer, Briley, Wild
and Associates, with a base bid for the construction of pumping
facilities and 1 Five Million Gallon Ground Storage ~eservoir with an
Alternate of an additional Ground Storage Reservoir.
The Alternate was provided in the event that bids should come in over
our budgeted figure of $ 1,500,000.00. The low bid was by
Christopher Construction Company of Columbus, Ohio in the amount
of $ 991, 940.00 for the Pumping Facilities and Single Reservoir and
the low bid of $ 1,466,940.00 for the total system with two Reservoirs.
The recommendation provides for construction of the complete system.
When completed, the proposed storage tanks will provide for storage,
aeration and chlorination of raw water from wells in the Northeast
Clearwater Area. It will also provide for pressure throughout the
distribution system in Northeast Clearwater.
One of our connections with the County Water System is in close
proximity to the tank locations and the tanks will provide for receipt
and storage of water frolp the County Systems during off-peak hours.
Follow-up Action:
Dote:
Poper: '
IaNat Required
o Affected
Parties
Notified
of Meeting
Iia Not Required
LiJ.
CostS:$lr 466g940.
Funding Source:
n Capital Improve-
ment Budget
o Operating Budget'
o Other
Originating Department:
Public Works
ApRropriation Code
349-1-6151
/
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Agenda No.
Meetl ng Date: 10
.
, !
-... t .. '" -'.
ME'MORANDUM TO:
, ~
The City Com mission of the City of Clearwater
. BIDS - Hercules Avenue Sanitary Sewer
SUBJ,ECT. Range Road to Seaboard Coast Line Railroad
RECOM MENDATION: Upon the joint recommendation of the City Manager and Public
Works Director. the contract for Hercules Avenue Sanitary Sewer, Range Road to Seaboard
Coast Line Railroad be awarded to Scott Cole, Inc., for the sum of $85, 154.05, which is
the lowest and best responsible bid received in accordance with the plans and specifications,
and the 1975/76 and 1976/77 CIP budgets be amended as set forth below to fund this project,
,&1 And that the appropriate officials be authorized to execute same.
BACKGROUND:
Pinellas, County has plans to construct four lanes on Hercules Avenue south from the Sea-
board Coast Line Railroad in the near future. Bidding is scheduled for November, 1976.
The purpose of this Sanitary Sewer Contract is to construct sanitary sewers prior to the
roadway installation by the County.
This project was not planned for in the Capital Improvement Program adopted by the City
Com.mission. Concurrent with the approval of this bid, it is necessary for the City~Com-
mission to authorize the amendment of the existing CIP Budget to fund this project as
fo 'llows :
1. Redesignating existing project budgets of the 1975/76 CIP for this project:
a. 6206 Small Sanitary Sewer Extensions, Balance 10/1/76 $31,484.50
b. 62ll Collection System R. & R., Balance 10/1/76 16,368. l4
$47,852.64
Bal. Fwd.
$0
2. Redesignating approved 76/77 CIP Budgets for this project:
a. 315 -1 -6206 Treatment Plant Renewal & Replacement:
Total $45.500 Amendment $23, 600
b. 315-1-6207 Lift Station Renewal & Replacement:
Total $27. 100 Amendment $13,800
$37.400
$ 21.900.
13,300
New Project, Hercules Avenue Sanitary Sewer:
(Code 315-1-6208)
$85,252.64
Dote:
FOIIOW-~ Act.ion: ;()
, L&2/.47/' Il2
Costs: 85.154.06
Funding Source:
o Capital Improve-
ment Budget
& Not Required CJ Operating Budget
o Other
ts:
Bid tabulation
Po pe r:
o Affected
Parties
Notl fi ed
of Meeting
lW Not Required
Originating Department:
Public Works
Appropriation Code
Above
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MEoMORANDUM
I.t:\,:
Agenda No. ...3 9
Meeting Date:10/21
Trustees of the
Employees' Pension
Fund
SU BJ ECT: l:embership in Employees' Pension Fund
RECOMMENDATION:
To accept the
as recommended
Pension Fund
22 employees
by the Advisory
identified below
Committee of
into membership
the Employees'
o And that the appropriate officials be authorized to execute same.
BACKGROUND:
Recommended for acceptance:
Central Services
Bobby Walker
Police
Georgette L. Corey
Elena L. Pierce
Wayne Desmarais
Raymond C. Bortz
Terrance Muntges
Charles Castanza
Thomas Miller
Eddie L. Griffin
Joseph Cutrone
City Manager's Office (Comm. Rela.)
Antoinette Bybee
Marine
James R. Lomax
Utilities
George Sarris
Diana V. Russ
George Boyko
Ernest Bennett
Robert E. Williams
Rex P. Swaine
Public Works
l-Uchael Jelks
Pierre Blanquart
Jimmie D. Mcqueen
Robert W. McKenna
':Commission Disposition: {lc.
c9~., L~
Submitted by:
./ldvf3. ftf
.. City Ma~ger
"
7~ /0 P't()-U
Date a Sequentia I
Reference
OJ Not Required
OIl Not Required
Costs: N I A
Funding Source:
o Capital Improve-
ment Budget
Cl Operating Budget
o Other '
DAttachments:
Date:
Paper:
Originating Department:
City Clerk
Appropriation Code
(]J None
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