ADDITIONAL POLICE SERVICES INCLUDING ACCOMMODATION
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AGREEMENT
BY AND BETWEEN THE
CLEARWATER HOUSING AUTHOFilTY AND
THE CITY OF CLEARWATER
This Agreement made and entered into this J'tJ-cL- day of Q.u~,' ,
2003, by and bet\veen the Clearwater Housing Authority (hereina~ ref (red to as
lithe Authority"), and the City of CleaM'atar (hereinafter referred to as lithe City") is
for the provision of specific police sei'vices associated with the Autho/'ity'sJasmine
Courts Community,
Whereas, the Authority desires to contract wIth the City for additional police
services to create a drug and crime free environment and to provide for the safety
and protection of the residents of Jasmine Courts; and
Whereas, the City, by and through its police department, desires to assist in
the effort by providing effective police services at the above named community;
Now, therefore. in consideration of the agreements contained herein, the
paliies do agree as follows:
ARTICLE l.
SCOPE OF SERVICES
The City agrees that the services rendered by the assigned personnel under this
Agreement are in addition to baseline police services.
The duties and extent of services of the assigned personnel shall include. but shall
not be limited to:
A. The City, by and through its police department, will provide a two police
officers at Jasmine Courts to perform specialized patrols to enforce. all state and
local laws and the Housing Authority rules specified in this Agreement. Sworn
offIcers shall at alltimesrema;n part of, subject to, and in direct relationship with
the police department's chain of command and under police department rules,
regulations, and standard operating procedures, while serving as official agents of
the Authority.
B. The City agrees to assign police officers to targeted areas (directed patrol)
during specific periods of time identified by the Authority and agreed upon by the
Cfty as high crime or high workload periods to maintain'a police patrol presence.
It is understood by all parties that the officers assigned under this Agreement have
general law enforcement authority within the Cay and the City reSSIV8S the right to
dispatch these officers for short term service outside Jasmine Courts in cases of
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emergencfes requiring police attention. It is also understood by all parties that the
Authority will not be required, nor responsible 10 pay for those times as described.
C. The City agrees that the pOllee department will employ a community
policing concept that wiil assist in developing or enhancing crime prevention
programs in the public housing communities.
D. The City agrees to coliect and provide officer workload data for Jasmine
Courts, as specified statistics under Article 111.8. Reporting.
E. It is further agreed that to the extent necessary, the assIgned personnel will
appear as witnesses in the Authority's administrative grievance procedure, civil
dispossessory healil1gs or other civil or court proceedings where the issue.
includes criminal or quasi-criminal conduct in or near public housing developments
involving any resident. member of a resident's household, or any guests or guests
of a resident or household member.
F. Without limiting any of the foregoIng, the City agrees thatwith respect to the
services to be performed by any pollee personnel In accordance with this
Agreement, the appropriate police department Patrol Commander or Supervisor
will meet with resident leadership and management representatives of the
Authority on a routine basis for the purposes of reviewing the enforcement and
prevention efforts and planning for future changes or modifications anticipated by
this Agreement. These meetings shall occur at least monthly.
G. The City agrees that a policy manual exists to regulate police officers'
conduct and activities; all pollee officers have been provided a copy of the policy
manual; the department has a sIgned receipt from each officer that he/she has
received and understands the contents of the manual; and personnel have been
trained on the regulations and orders within the manual.
H. The City agrees that it will provide the assigned personnel with such basic
equipment as may be r:ecessaryand reascnable in. order to: allow the police
offfcers to carry out the duties anticipated under this Agreement.
I. The City agrees in addition to enhanced basic police coverage, community
policing services will include the development and coordination of community
partnerships working in concert to provide the following services:
1. Neighborhood Grime Watch Program
2. Bicycle Registration Program
3. Vehicle Registration Program
4. Resident Association Consultation
5. Problem Tenant Meetings
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6. Volunteer Patrol
7. Field Trip Program
8. Green Team Program
J. The pollee department shall designate a supervisory officer as the
Administrative Liaison Officer, who will work in concert with the Executive Director
of the Authority or that official's designate.
The Administrative Liaison Officer will perform the following duties:
1. Coordinate the dissemination and processing of police and security
reports. provide supervisory assistance, and coordinate in resolving
problems or in carrYing out the provisions of this Agreement;
2. Establish and maintain an ongoing line of communications with other
police personnel;
3. Prepare monthly progress reports and evaluations of services
requested and provided under thIs Agreement for rev!ew by the Executive
Director. by the Pollee Chief, by tha approprIate Deputy Chiefs,
Commanders and identified community representatives, and by political
leadership. e.g., mayor and city commissioners;
4. Provide assistance or advice for the planning and implementation of
other security programs within the Authority.
K. The City will at all times provide supervision, control and direction of work
activities and assignments of police personnel. including disciplinary actions. It Is
expressly understood that the police department shall be responsible for
compensating its officers and providing all employee benefits, as well as providing
worker's compensation coverage for any Injury to Its officers while they are
performIng their official dutles.
SECTION TWO:
SERVICES PROVIDED BY THE AUTHORITY
A. The Authority will provide the fallowing services:
1. Orientation and familiarization with the public housing communities
for the assigned officers; and;
2. Orientation to the lease contract and lease compliance enforcement
procedures and policies.
B. The Authority will provide the following in-kind accommodations, services
and equipment:
1. Accommodations - The Authority will provide suitable space to be
used as satellite offices at the site targeted for additional police services.
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2. Services - The satellite officers will be supplied with utilities (water,
heat, electricity, telephone) and routine and extraordinary maintenance by
personnel of the Housing Authority.
3. Equipment - The satelHte offices ara to be supplied with any other
additional equipment mutually agreed upon in connection with the
performance of this Agreement.
4. Modification/Damage - The Authority will make reasonable
modifications, including minor structural, electrical and mechanical changes
to the accommodations provided in order to meet the City's operational
needs. Any damage to the unit or equipment provided by the Authority for
City employees, which the Authority determines to be above the normal
wear for the item or accommodation, shall be repaired or replaced by the
City at the djs~retion of the Authority..
ARTICLE II.
ENFORQ.E;ty1ENT OF RU~~~ AND REGULATIONS
A. The City, through its police officers, is hereby empowered to enforce the
following Authority rules and regulations: .
1. Unauthorized visitors in unoccupied structures of the Authority shall
be removed.
2. Unauthorized visitors creating disturbance or otherwise interfering
with the peaceful enjoyment of lessees on Authority property shall be
removed.
3. Unauthorized visitors destroying, defacing or removing Authority
property shall be removed and/or criminal enforcement actions shall be
taken.
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With regard to the foregoing rules and regulations, the City's police officers are
hereby authorized to give criminal trespass warnings to any persons found in
violation of said rules or regulations, i.e., to give notice to any violators that their
entry on the property or premises Is forbidden and to arrest or cause the arrest
and prosecution of any violators , when appropriate.
B. The City, through Its police officers, is hereby empowered to enforce the
following Authority rule or regulation:
The tenant and any visitors to Authority property and premises shall refrain
from. and shall cause their households to refrain from parking vehicles in
any area other than parking areas designated by Authority management.
With regard to the foregoing rule or regulation, the City's police officers are hereby
authorized to have removed any and all vehicles found parked in violation of said
rule or regulation, pursuant to established City procedure for impounding vehicles.
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C. The City, through its police officers, is hereby empowered to enforce such
additional Authority rules and regulations and perform such otl1er duties as shall
be specified in any addenda attached hereto or incorporated herein now or in the
future.
D. Nothing herein contained shall be construed as permitting or authorizing
police officers to use any method or to act in any manner in violation of law or of
their sworn obligation as police officers.
ARTICLE IiI.
COMMUNICATIONS, REPORTING AND EVALUATION
A. Communications
1 . Access to Information
Consistent with public records taws, the City agrees that the Authority will
have umsstrlcted access to all public information which in any way deals
with criminal activity In any ofthe Authority's communities. It is further
agreed that the City police department will provide to the Authority' copies of
such incident reports, arrest reports or other public documents whIch
document or substantiate actual or potential criminal activity in or connected
with the public housing developments. This infonnation will be provided at
no cost by the City police department on a regular basis in accordance with
specific procedures that have been or will be established.
8. Reporting
1. Forms
The police department will require all assigned personnel (police officers) to
complete a daily log. The Authority will be provided a monthly report. This
report will include. but will not be limited to, data as follows:
a. Hours worked
b. Calls/request for service
c. Referrals to other agencies (Battered Woman's Shelter, FIe)
d. Suspicious persons
e. Vehicles abandoned/towed/stolen
f. Drug paraphernalia confiscated/found
g. Arrests/citations of both residents and outsiders
h. Property theft
i. Counseling of residents and visitors (educational
presentations, atc.)
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j. Criminal mischief
k. Conflict resolution. e.g., resolved appaient or actual conflict
between two or more people
I. Weapons violations/sei.zed
2. Media Coordination
The police department will relay to the Executive Director or their designee
informat.lon related to any major crime or incident that occurs on Authority
property, preferably before the media is informed, or as soon as possible.
C. Evaluation
The City and the Authority agree that a monthly evaluation shall be
provided by the Police Department and will include:
1. Hours worked by police officers
2. Arrests (to Include drug violations)
3. Vehlcle~ towed
4. Positive contacts
5. Trespass incidents
6. All Uniform Crime Reports (UGR) for Jasmina Courts and Homer
Villas
7. Calls for Service (CFS)
8. FirearmslWeapons
9. Property theft
10. Community feedback
It is further agreed that the City will provide comparable crime information
for the City as a whole to facill'tata the. valuation to include what proportion of
activities City-wide occur on Authority property.
ARTICLE IV.
TERM OF AGREEMENT
The term of this Agreement shall be for a two-year period, with an option to
renew for one year, beginning July 1, 2003.
ARTICLE V.
COMPENSATION TO THE CITY
A. All compensation to the City wiil be made on a cost reimbursement basis, or
the City will be prepaid for expenses as specified in this Agreement with the
Authority's approval. The Authority will reimburse the City for salaries and fringe
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benefits for the assigned personnel performing the services specified in this
Agreement in a total amount not to exceed $100,000 for eacn year of service.
B. The Authority shall reimburse the police department on a quarterly basis.
upon receipt of performance of the proposed services and evidence of authorized
expenditures. or the City will be prepaid for expenses as specified in this
Agreement with the Authority.
C. The City shall provIde the following documentation in requesting
reimbursement:
1. Copies of Certified Payroll Time Reports documenting names,
employee identification, hours worked In public housing developments,
supervisory approval of the report.
D. All requests for reimbursement are subject to the approval of the Executive
Director, or that official's deslgnes, and the Authority shall thereafter make
payment of the approved amount within thirty days of receipt of the request for
reimbursement.
ARTICLE VI.
TERMINATION
A The Authority may terminats this Agreement upon the provision of thirty
(30) days written notice to the City. Such notices shall be delivered by Certified
Mail, Return Receipt Requested, to the address specified in Article VII.
B. The City may terminate thIs Agreement upon the provision of thirty (30)
days written notice to the Authority. . Such notices shall be delivered by Certified
Mail, Return Receipt Requested, to the address specified in Article VII.
ARTICLE VII.
NOTICES
Any notices required pursuant to the terms of this Agreement shall be sent by
United States Certified Mail to the principal place of business of each of the parties
hareto, as specified below:
Authority:
Clearwater Housing Authority
P.O. Box 960. CleslWater, FL 33756
908 Cleveland Street, Ciearwater, FL 33757
City:
City of Clearwater
P.O. Box 4748
Clearvvater. FL 33758
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ARTICLE VIII.
~Qr:t~JRl!QIION OF LAWS
This Agreement is made and entered into in the City of ClealWater. Any and all questions
of lav, arising hereunder shall be construed in accordance with the laws of the State of
Florida.
ARTICLE IX.
fblTIRE AGREEMENT
This Agreement shall consist of the following component parts:
A. This Agreement;
B. Any subsequent addenda agreed to by both parties.
Countersigned:
Bna~
Mayor-Commissioner
LEARWATER. FLORIDA
By.
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William S. Horne II
City Manager
Approved as to form:
Attest:
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../Jvccynt .. Goude.a~. ~ -
D City Clerk . .
CLEARWATER HOU
Attest:
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Resolution No. 0;3-24
Rf..$L Q L lJ.J I 0 J:1
A RESOLUTION OF THE CLEARWATER HOUSING AUTHORITY APPROVING A
CONTRACT WITH THE CLEARWATER POLICE DEPARTMENT FOR SECURITY
SERVICES AT JASMINE COURTS.
WHEREAS, It is the purpose of the Clearwater Housing Authority to provide dignified
and desirable housing for its residents; and,
WHEREAS, Jasmine Courts is Clealvvater Housing Authority's largest public housing
family community; and,
WHEREAS, Jasmine Courts has experienced increased criminal activity since the
expiration of the Public Housing Drug Elimination Pre-gram grants; and,
WHEREAS, Clearwater Housing Authority funds from the Capital Funding Program and
fram the Public Housing Operating Budget may be used for security services,
BE IT THEREFORE RESOl vea that the Board of Commissioners has approved.
contracting with the Clearwater Police Department for two officers with a squad car, to be
dedicated to Jasmine Courts for a period of two (2) years. with an option to renew for one (1)
year, at a cast of $100.000.00 per year.
On motion of Mr. Ethington, seconded by Mrs. Warren, the foregoing Resolution was
adopted on the 30th day of May, A.D., 2003 by the following vote:
ROLL CALL:
AYE
NAY
ABSENT
Robert Aude
x
WilHam Ethington
x
Terry Byrd
x
Deborah Woodard
x
Carol Warren
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Chalrpe on, Clearwater Housing Authority
Robert Aude
Authority