MEMO REGARDING EXTENSION WITH MANAGEMENT SERVICES BETWEEN CITY AND SUNCOAST AVIATION
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CLEARWATER
POST OFFICE BOX 4748
CLEARWATER, FLORIDA 33518 - 4748
City Manager
February 5, 1990
RECEIVED
Mr. Rick Emshoff
Suncoast Aviation
Clearwater Executive Airpark
1000 North Hercules Avenue
Clearwater, FL 34625
FEe 12 1990
Re: Extension of Lease
Dear Mr. Emshoff:
.ctIJ1 UERK
Reference is made to my letter to you of January 17, 1990,
regarding the extension of the lease between Suncoast
Aviation and the City of Clearwater. That letter of
confirmation also extended the terms of the Management
Services Agreement between Suncoast Aviation and the City.
This will put the expiration of the Management Services
Agreement at April 30, 1990, as with the two leases you now
hold with the City.
Suncoast Aviation will continue to serve as the City's agent
on the Airpark fulfilling the duties and responsibilities
generally as the on-scene manager of activities for the City.
This letter serves as your authorization to continue the
management services at the Airpark past the expiration date
of January 31, 1990, of the present Management Services
Agreement.
At the present time, the City does not intend to enter into
an additional Management Services Agreement with any future
Fixed Based Operator. The concept now is for the City to
provide on-scene representation by a knowledgeable
representative in City employ.
Again, the City of Clearwater appreciates your cooperation
and understanding in this matter.
Sincerely,
--tQ /.J -6!L--
Ron H. Rabun
City Manager
dEi/ltlll ElIlploytllCllt and Affimwtittc ActiOtI hnJploycr"
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Mr. Rick Emshoff, Suncoast Aviation
2/5/90
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cc: Charles A. Hunsicker, Asst. City Manager/Operations
Kathy S. Rice, Asst. City Manager/Administration
Michael J. Wright, Asst. City Manager/Community Services
cynthia Godeau, City Clerk
William C, Baker, Public Works Director
Al Galbraith, City Attorney
Dept. of Administrative Services, Finance Division
Airport Authority Members
Attachments: Letter of January 17, 1990
Management Services Agreement
1
C I T Y
OF
CLEARWATER
CLEARWATER. FLORIDA 34618-4748
pOST OFFICE BOX 4748
Cil'f Manager
January 17, 1990
Mr. Rick Emshoff
suncoast Aviation
C1 ea rwate r Execut i ve Ai rpa rk
1000 North Hercu1es Avenue
C1earwater, F10rida 34625
RE: Extension of Lease
Dear Mr. Emshoff:
This letter confirms our offer to you to extend the term of Suncoast Aviation
leas es wi th th e Ci ty by a peri od not to exceed 90 day s. This will put the
expiration of such leases as you hold with the City on April 30, 1990.
Suncoast Aviation will be a Tenant at Will continuin9 to enj~ the ri9hts of
such tenancy unde r the p rovi s ions and req u i reme nts of the cu r rent I eases wi th
no change. There will be no formal agreement necessary between Suncoast and
the City to e~end the leases. lhis letter will serve as your authorization
to continue past the expiration date of the present lease of January 31, 1990.
Th e City i nv it es you to make a propos a 1 unde r th e cu rrent Req uest for
pr opos a 1 s for lease at the airport now bei ng adve rt i sed. The pu rch as i ng
Manager advi ses that he has sent the RFP package to you for your revi ew.
The City of Clearwater appreciates your cooperation in this matter and will do
whatever is necessary to make your operation smooth and troub1.efree.
~
Sincere1y,
-Ii:? ?iL
Ron H. Rabun
Ci ty t~anager
cc: Charles A. Hunsicker, Assistant City Manager/operations
Kathy S. Rice, Assistant City Manager/Administration
Michael J. Wright, Assistant City Manager/community Services
cynthia Goudeau, City C1erk
Bi11 Baker, Pub1ic works Director
AT Ga1braith, City Attorney
Airport Authority Members
RHR/daw
"~nllal Employment and Affirmative Action Employer"
I
I
C I T Y
OF
CLEARWATER
POST OF'FICE BOX 4748
C LEA R W ATE R, F LOR IDA 3 4 6 1 8 . 4 7 4 8
City Manager
January 17, 1990
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Mr. Ri ck Emshoff
Suncoast Aviation
Clearwater Executive Airpark
1000 North Hercules Avenue
Clearwater, Florida 34625
_ 19 1990
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RE: Extension of Lease
Dear Mr. Emshoff:
This letter confirms our offer to you to extend the term of Sun coast Aviation
1 eases with the City by a peri od not to exceed 90 days. Thi s wi 11 put the
expiration of such leases as you hold with the City on April 30, 1990.
Suncoast Aviation will be a Tenant at Will continuing to enjoy the rights of
such tenancy under the provisions and requirements of the current leases with
no change. There wi 11 be no formal agreement necessary between Suncoast and
the City to extend the leases. This letter will serve as your authorization
to continue past the expiration date of the present lease of January 31, 1990.
The City invites you to make a proposal under the current Request for
Proposals for lease at the airport now being advertised. The Purchasing
Manager advi ses that he has sent the RFP package to you for your review.
The City of Clearwater appreciates your cooperation in this matter and will do
whatever is necessary to make your operation smooth and troublefree.
Sincerely,
-tl7 ti'L
Ron H. Rabun
City Manager
cc: Charles A. Hunsicker, Assistant City Manager/Operations
Eath S. Rice, Assistant City Manager/Administration
M' ael J. Wright, Assistant City Manager/Community Services
ynthia Goudeau, City Clerk
Bill Baker, Public Works Director
Al Galbraith, City Attorney
Airport Authority Members
RHR/daw
"Equal Employment and Affirmative Action Employer"
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I AGREEHEK'l' I
FOR THE PROVISION OF MANAGE?1ENT SERVI~S
AT THE CLEARWATER EXECUTIVE AIRPARK
This AGRE~lliNT made and entered into this /~~day of ~,_~ _, ,1988, by and
between the City of Clearwater, a Florida municipali~~nafter called the
CITY, operator of the Clearwater Executive Airpark, h~reinafter called the
AIRPARK, and Suncoast Aviation, Inc. , a corporation authorized to do business in
the State of Florida, hereinafter called the AGENT.
WITNESSETH
ARTICLE I.
The CITY hereby ret~ins the AGENT to perform the following management services
and functions on it~ behalf at the Clearwater Executive Airpark, located in the
City of Clearwater, Pinellas County, Florida:
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1. To supervise and monitor all activities at the Airpark for: (1) compliance
with all applicable Federal, State, and local regulations, procedures, and
policies; (2) adherence to contractual requirements for the provision of and
conduct of business and services at the Airpark to include grounds maintenance;
(3) observance of proper safety procedures and policies; (4) inspection of the
premises to report conditions that require the attention of the CITY for
maintenance, repair, and general upkeep; (5) comnunication with the general
public to answer inquiries on operations at the Airpark; and
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2. To create and provide certain basic management information necessary to the
planning, operation, and maintenance of airport functions and activities to
include but not be limited to: the number of air operations by week, month,
and year; number and type of citizen inquiries and complaints on a weekly
basis; schedules of rates and charges for services and products provided by all
Fixed Base Operators, vendors and other commercial activities, updated monthly;
a current roster of all aircraft located on tbe Airpark to include hangar space
or tie-down number, owner and or sponsorship by name, address, and occupation,
aircraft type and tail number, such roster to be updated monthly; and
3. To provide all other information concerning incidents and accidents, unsafe
or unauthorized practices, and other occurrences affecting the sound and
reasonable operation of the Airpark that would dictate prudent management
attention; and
4. To serve otherwise generally as the on-scene airport manager.
ARTICLE II.
CITY'S Responsibilities:
1. The CITY will coordinate all decisions and activities affecting the
day-to-day operation, maintenance.;'and other status of the Airpark with the
AGENT.
2. The CITY shall make the Airport Staff Coordinator available to render such
judgements, decisions, and information necessary to the discharge of the
AvD~T'S responsibilities.
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/u'{IlCLE Ill.
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Laws and Ordinances:
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The AGB~T shall comply with all applicable Federal, State, and local laws,
rules, licensing, certification and other such requirements.
ARTICLE IV.
Assignment:
The AGENT shall not sublet, assign, or transfer any of the functions,
responsiblilties, or tasks required by this Agreement.
ARTICLE V.
Term; Termination:
1. This agreement shall have a term of 2 years, ending September 30, 1989,
unless sooner terminated as provided herein.
2. The provisions of this agreement may be terminated by either party without
cause, in which event at least thirty (30) days prior written notice shall be
given the other.
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3. In the event the CITY causes abandonment, termination, or suspension of
this Agreement the AGENT shall be compensated for his services rendered up to
tile time of such abandonment, termination, or suspension on a pro-rated basis
for that part of the month for which the service was rendered.
ARTICLE VI.
,,-
Compensation and Payment to the Agent.
1. For management services.rendered under this Agreement, the CITY shall pay
the AGEN'"T the sum of six hundred dollars ($600) per month~ -- - u
2. Compensation for these servic~s shall be billed by the AGENT not later than
the fifth day of the month following the month in which the services were
rendered with such payment to be made by the CITY within 15 days of receipt of
such billing.
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ARTICLE VII.
IN WITNESS WHEREOF, the Parties hereto
executed, the day and year first above
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Approved as to form
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have caused these presents to be
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( J!: (;/~II SUNCOAST AVIATION, INC.
(AgenJYt .)> fame)
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(Pr~ident)
CITY OF CLEARWATER, FLORIDA
Attest:
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City l-lanager
By:
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:j City Clerk
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C I T Y
OF
CLEARWATER
POST OF'FICE BOX 4748
C LEA R W ATE R. F LOR I D A 3 4 6 1 8 . 4 7 4 8
City Manager
January 17, 1990
"i cD
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Mr. Ri ck Emshoff
Suncoast Aviation
Clearwater Executive Airpark
1000 North Hercules Avenue
Cl ea rwate r, Flori da 34625
_ 19 199(,)
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RE: Extension of Lease
Dear Mr. Emshoff:
This letter confirms our offer to you to extend the term of Sun coast Aviation
leases with the City by a period not to exceed 90 days. This will put the
expiration of such leases as you hold with the City on April 30, 1990.
Suncoast Avi at i on wi 11 be a Tenant at Wi 11 cont i nu i ng to enj oy the ri ghts of
such tenancy under the provisions and requirements of the current leases with
no change. There wi 11 be no formal agreement necessary between Suncoast and
the City to extend the leases. This letter will serve as your authorization
to continue past the expiration date of the present lease of January 31, 1990.
The City invites you to make a proposal under the current Request for
Proposals for lease at the airport now being advertised. The Purchasing
Manager advi ses that he has sent the RFP package to you for your review.
The City of Clearwater appreciates your cooperation in this matter and will do
whatever is necessary to make your operation smooth and troub lefree.
Si ncere 1y,
~7?i'L
Ron H. Rabun
Ci ty Mana ge r
cc: Charles A. Hunsicker, Assistant City Manager/Operations
Eath S. Rice, Assistant City Manager/Administration
M' ae1 J. Wright, Assistant City Manager/Community Services
ynthia Goudeau, City Clerk
Bill Baker, Public Works Director
Al Galbraith, City Attorney
Airport Authority Members
RHR/daw
"Equal Employment and Affirmative Action Employer"
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AGREEMENT TO EXTEND
LEASE AND OPERATING AGREEMENT
THIS AGREEMENT is made at Clearwater, Florida, between CITY OF CLEARWATER,
a Florida municipality, hereinafter called the "Lessor," and SUNCOAST AVIATION,
INC., a Florida corporation, hereinafter called the "Lessee."
WHEREAS, Lessor and Lessee have heretofore entered into a Lease and
Operating Agreement dated January 12, 1988, wherein Lessor leased to Lessee
certain property as described in said Lease and Operating Agreement; and
WHEREAS, the lease term as contained in said Lease and Operating Agreement
will expire by its own terms on the 30th day of September, 1989; and
WHEREAS, the parties hereto wish to extend the terms and conditions of said
Lease and Operating Agreement for an additional term;
NOW, THEREFORE, the parties hereto agree as follows:
1. The term of the Lease and Operating Agreement between the parties
hereto, dated January 12, 1988, shall be extended for an additional period of
four (4) months to begin on October 1, 1989, and continue through the 31st day
of January, 1990.
2. Except as modified by this Agreement, all terms, conditions and
legal obligations contained in said Lease and Operating Agreement between the
parties dated January 12, 1988, shall remain in full force and effect.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement this
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~ day of September, 1989.
Countersigned:
CITY OF CLEARWATER, FLORIDA
(Lessor)
By:
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Ron H. Rabun
City Manager
i a Garvey
Mayor-Commissioner
Approved as to form
and correctness:
Attest:
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SUNCOAST AVIATIO~, INC.,
a F10rida corporation,
By: ~ PIl0{ 41
. Its D y Authorized Officer
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Attest:
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Corporate Secretary
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EXHIBIT B
ENCLOSED HANGAR LEASE
That the
Name of Lessor
has this day leased
to
Hangar No. located on the Clearwater Airpark on a month-to month
term beginning on the 1st day of , 199__, upon the following
terms and'conditions:
1. The hangar is to be used for the protection and storage of
the tenant's airworthy aircraft with the exception that automobile parking in
the hangar is permitted while the aircraft is being flown.
2. Aircraft stored in hangar must be registered with the
Clearwater Airpark Operator/FBO. The aircraft to be hangared is described as
N-number
3.
The Lessor does not have the right to sub-lease a hanger.
Airworthy a i rcra ft may not be under repa i r for more than
4.
ninety (90) days.
5. If the tenant changes the aircraft to be stored in the
hangar, the identification and N-number of the new aircraft must be reported
to the airport manager and shown on this rental agreement.
6. Rent in the amount of $ pl us appl i cabl e
sales tax is due in advance on the first of each month beginning
, 199__, and will be considered delinquent if not paid on or
before the 20th of each month. If the tenant has not pai d the rent on or
before the 1 ast day of each month when it becomes due, the Lessor may
terminate the rental agreement. The Lessor reserves the right to adjust the
rental amount upon fifteen (15) days written notice to the tenant.
7. The tenant shall make no structural, electrical, or other
modification to the premises without first securing a permit from the City and
approval from the Lessor.
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8. The tenant shall be responsible for all damage to the leased
premi ses caused by the tenants negl i gence or abuse. If the tenant does not
promptly repair any damages caused by its negligence or abuse after
notifi cati on by the Lessor and/or Ci ty, the City reserves the ri ght to make
repairs at the tenants's expense which shall become due and payable as part of
the tenant's rent on the next monthly billing cycle.
9. Partial payment of hangar rental will not be accepted by the
Lessor.
10. The tenant shall purchase a hangar lock from the ai rport
manager with one (1) key supplied to the tenant and one (1) key to be retained
by the airport manager.
11. The Lessor and the City reserves the right at all times to
enter the hangar for security, fire and other inspections. The hangar shall
not be used for any illegal purpose or used in connection with any illegal
act i vi ty.
12. Remedies for default and payment. If the tenant defaults in
the payment of rent or does not fulfill the other terms and conditions of this
lease, the tenant does, by the signing of this lease, grant the Lessor or the
City the right to remove the airplane and all contents from the hangar and to
then lease the hangar to another tenant. Any airplane removed from a hangar
for nonpayment or rent shall be impounded by the Lessor or the City in a tie-
down area designated by the airport manager, and shall not be removed until
all unpaid rent, storage charges, and tie-down fees are paid in full. This
section shall be construed to be an additional remedy and right granted by the
tenant to the Lessor in addition to any other remedy available by law.
13. Tenant shall keep floor of hangar clean and clear of oil,
grease, and other stains.
14. No explosive or flammable materials will be permitted within
or about the hangar with the exception of fuel in aircraft tanks.
15. No boxes, crates, rubbi sh, paper, or 1 itter that coul d
cause or support combustion shall be permitted within or about the hangar.
16. Tenant may polish or clean aircraft in the hangar if
flammable materials are not used.
17. No shop equipment shall be installed in the hangar.
18. Lessee shall be permitted to perform only those repairs
and/or maintenance which are specifically authorized under Federal Air
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Regulations, Part 43, preventive maintenance allowed by owner/pilot and
subject to approval by the fire official, which do not require the services of
a licensed A & P mechanic. This maintenance may be performed only by the
owner or operator of the aircraft.
19. The tenant is not permitted to bring onto airpark property
fuel not dispensed from the airpark fueling facilities with the exception of
fuel in the aircraft tanks.
20. Failure to abide by these stipulations will result in
termination of the agreement.
21. If if becomes necessary for the Lessor to use legal process
to collect unpaid rent or charges, the tenant shall pay all costs of
collection at trial and appellate levels, including attorney fees, incurred by
the Lessor.
LESSOR
BY:
DATE:
DATE:
DATE:
DATE:
DATE:
Tenant
Tenant
Tenant
Tenant
DATE:
Tenant
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EXH IBIT C
COVERED SHADE HANGAR LEASE
That the
has this day leased to
Name of Lessor
Hangar No. located on the C1 earwater Ai rpark on a month-to-month
term beginning on the 1st day of 199 upon the
following terms and conditions:
1. The hangar is to be used sol e1y for the storage of the
tenant's airworthy aircraft with the exception that automobile parking in the
hangar is permitted while the aircraft is being flown.
2. Aircraft stored in hangar must be
Clearwater Airpark. The aircraft to be hangared
registered with the
is described as
N-number
3.
4.
ninety (90) days.
5. If the tenant changes the aircraft to be stored in the
hangar, the identification and N-number of the new aircraft must be reported
to the airport manager and shown on this rental agreement.
6. Rent in the amount of $ plus applicable
sa 1 es tax is due on or before the fi rst of each month begi nni ng
, 199__, and will be considered delinquent if not paid on or
before the 20th of each month. If the tenant has not paid the rent on or
before the 1 ast day of each month when it becomes due, the Lessor may
terminate the rental agreement. The Lessor reserves the right to adjust the
rental amount upon fifteen (15) days written notice to the tenant.
7. The tenant shall make no structural, e1 ectrica1, or other
modification to the premises without first securing a permit from the City and
approval from the Lessor.
The Lessor does not have the right to sub-lease a hanger.
Airworthy aircraft may not be under repair for more than
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8. The tenant shall be responsible for all damage to the leased
premi ses caused by the tenants negl i gence or abuse. If the tenant does not
promptly repair any damages caused by its negligence or abuse after
notification by the Lessor and/or City, the City reserves the right to make
repairs at the tenant's expense which shall become due and payable as part of
the tenant1s rent on the next monthly billing cycle.
9. Partial payment of hangar rental will not be accepted by the
Lessor.
10. The Lessor and the City reserves the right at all times to
enter the hangar for security, fire, and other inspections. The hangar shall
not be used for any illegal purpose or used in connection with any illegal
acti vity.
11. Remedies for default and payment. If the tenant defaults in
the payment of rent or does not fulfill the other terms and conditions of this
lease, the tenant does, by the signing of this lease, grant the Lessor or the
City the right to remove the airplane and all contents from the hangar and to
then lease the hangar to another tenant. Any airplane removed from a hangar
for nonpayment of rent shall be impounded by the Lessor or the City in a tie-
down area designated by the airport manager, and shall not be removed until
all unpaid rent, storage charges, and tie-down fees are paid in full. This
section shall be construed to be an additional remedy and right granted by the
tenant to the Lessor in addition to any other remedy available by law.
12. No explosive or flammable materials will be permitted within
or about the hangar with the exception of fuel in aircraft tanks.
13. No boxes, crates, rubbish, paper, or litter that could cause
or support combustion shall be permitted within or about the hangar.
14. Tenant may polish or clean aircraft in the hangar if
flammable materials are not used.
15. No shop equipment shall be installed in the hangar.
16. Lessee shall be permitted to perform only those repairs
and/or maintenance which are specifically authorized under Federal Air
Regulations, Part 43, preventive maintenance allowed by owner/pilot and
subject to approval by the fire official, which does not require the services
of a licensed A & P mechanic. This maintenance may be performed only by the
owner or operator of the aircraft.
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17. The tenant is not permitted to bring onto airpark property
fuel not dispensed from the airpark fueling facilities with the exception of
fuel in the aircraft tanks.
18. Failure to abide by these stipulations will result in
termination of the agreement,
to collect unpaid rent or charges, the tenant shall pay all costs of
19. If it becomes necessary for the Lessor to use legal process
collection at trial and appellate levels, including attorney fees, incurred by
the Lessor.
DATE:
DATE:
DATE:
DATE:
DATE:
DATE:
Lessor:
BY:
Tenant
Tenant
Tenant
Tenant
Tenant
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EXH IBIT D
TIE-DOWN HANGER LEASE
That the
has this day leased to
Name of Lessor
Tie-Down Space No.
located on the Clearwater Airpark on a month-to-
month term beginning on the 1st day of
, 199_, upon the following
terms and conditions:
1. The tie-down is to be used solely for the parking of the
tenant's airworthy aircraft with the exception that automobile parking in the
space is permitted while the aircraft is being flown.
2. Aircraft parked in each space must be registered with the
Cl earwater Ai rpark.
The aircraft to be parked is described as
N-number
3. The Lessor does not have the ri ght to sub-l ease a ti e-down
space.
4. Airworthy aircraft may not be under repair for more than
ninety (90) days.
5. If the tenant changes the aircraft to be parked in the
space, the identification and N-number of the new aircraft must be reported to
the airport manager and shown on this rental agreement.
6.
Rent in the amount of $
plus applicable
sa 1 es tax is due on or before the fi rst of each month begi nni ng
, 199__, and will be considered delinquent if not paid on or
before the 20th of each month. I f the tenant has not pa i d the rent on or
before the 1 ast day of each month when it becomes due, the Lessor may
terminate the rental agreement. The Lessor reserves the right to adjust the
rental amount upon fifteen (15) days written notice to the tenant.
7. The tenant shall make no structural, el ectrical, or other
modification to the premises without first securing a permit from the City.
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8. The tenant shall be responsible for all damage to the leased
premises caused by the tenant's negligence or abuse. If the tenant does not
promptly repair any damages caused by its negligence or abuse after
notification by the Lessor and/or City, the City reserves the right to make
repairs at the tenant's expense which shall become due and payable as part of
the tenant's rent on the next monthly billing cycle.
9. Partial payment of tie-down space rental will not be
accepted by the Lessor.
10. The Lessor and the City reserves the right at all times to
enter the tie-down space for security, fire, and other inspections. The tie-
down space shall not be used for any illegal purpose or used in connection
with any illegal activity.
11. Remedies for default and payment. If the tenant defaults in
the payment of rent or does not fulfill the other terms and conditions of this
lease, the tenant does, by the signing of this lease, grant the Lessor or the
City the right to remove the airplane and all contents from the tie-down space
and to then 1 ease the ti e-hangar space to another tenant. Any a i rpl ane
removed from a tie-down space for nonpayment of rent shall be impounded by the
Lessor or the City in a tie-down area designated by the airport manager, and
shall not be removed until all unpaid rent, storage charges, and tie-down fees
are paid in full. This section shall be construed to be an additional remedy
and right granted by the tenant to the Lessor in addition to any other remedy
available by law.
12. No explosive or flammable materials will be permitted within
or about the tie-down space with the exception of fuel in aircraft tanks.
13. No boxes, crates, rubbish, paper, or litter shall be
permitted within or about the tie-down space. All spaces shall be kept clean
and neat.
14. Lessee shall be permitted to perform only those repairs
and/or maintenance which are specifically authorized under Federal Air
Regulations, Part 43, preventive maintenance allowed by owner/pilot and
subject to approval by the fire official, which does not require the services
of a licensed A & P mechanic. This maintenance may be performed only by the
owner or operator of the aircraft.
15. The tenant is not permi tted to bri ng onto Ai rpark property
fuel not dispensed from the Airpark fueling facilities with the exception of
fuel in the aircraft tanks.
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I
I
termination of the agreement,
16. Failure to abide by these stipulations will result in
17. If it becomes necessary for the Lessor to use legal process
to collect unpaid rent or charges, the tenant shall pay all costs of
collection at trial and appellate levels, including attorney fees, incurred by
the Lessor.
DATE:
DATE:
DATE:
DATE:
DATE:
DATE:
Lessor:
BY:
Tenant
Tenant
Tenant
Tenant
Tenant
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