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06/16/2008 WORK SESSION AGENDA Council Chambers - City Hall 6/16/2008 - 1 :30 PM 1. Presentations 1.1 Service Awards 1.2 FWEA 1 st Place Safety Awards presented to Roger Hooey, Loren Pratt and Jack Sadowski 2. Office of Management and Budget 2.1 Amend the City's fiscal year 2007/08 Operating and Capital Improvement Budgets at Mid Year and pass Ordinances 7979-08 and 7980-08 on first reading. 3. Fire Department 3.1 Award a contract (Purchase Order) for $307,560.00 to Ten-8 Fire Equipment, Inc., 2904 59th Avenue Drive East, Bradenton, FL for two (2) Medtec Transport Ambulances in accordance with Sec. 2.564(1)(d), Code of Ordinances - Other governmental bid, authorize lease purchase under the City's Master Lease Purchase Agreement and authorize appropriate officials to execute same. ( consent) 4. Financial Services 4.1 Declare the list of vehicles and equipment surplus to the needs of the City and authorize disposal through sale to the highest bidder at the Tampa Machinery Auction, Tampa, Florida, and authorize the appropriate officials to execute same. 5. Library 5.1 Approve the lease of the cafe space in the Clearwater Main Library to Mr. Bernard F. Dillman for a term of five years, with a five-year renewal unless either party provides written notification of termination and authorize the appropriate officials to execute same. (consent) 6. Parks and Recreation 6.1 Approve Amendment to Agreement between the City of Clearwater and Global Spectrum, L.P. for management services from September 30, 2009 to December 31, 2010, and that the appropriate officials be authorized to execute same. ( consent) 6.2 Approve amending Purchase Order (ST104168) to Wannemacher Russell Architects, Inc. of S1. Petersburg, Florida in the amount of $175,185, for a total of $275,185, to complete the design and permitting of the Carpenter Complex Clubhouse Renovations and approve establishing a new CIP (315-93606) in the amount of $3 million to be funded from General Fund retained earnings. 6.3 Approve the term sheet establishing the basis for negotiations for possible City acquisition of 5.7 acres owned by Clearwater Country Club Management, Inc. and amendment of the current Lease Agreement between the City and CCC. 7. Police 7.1 Approve an agreement between the City of Clearwater and the School Board of Pinellas County, Florida, providing for the continuation of the School Resource Officer program at Clearwater High School, Countryside High School, Kennedy Middle School and Oak Grove Middle School for a one-year period commencing July 1 2008 through June 30, 2009. (consent) 7.2 Approve discontinuing the Police Park Patrol Program as of June 19, 2008. 8. Solid Waste/General Support Services 8.1 Award a Contract (Purchase Order) for $ 135,800.00 to Anderson and Shah Roofing of Largo, FL as the lowest bidder to the City of Clearwater Bid 25-08 for the restoration of General Services Building Roof, replace all skylights and install ridge ventilators and authorize the appropriate officials to execute same. ( consent) 9. Engineering 9.1 Approve a contract for the Clearwater Bayfront Promenade (05-0008-MA) to Misener Marine Construction of Tampa, FI, in the amount of $1,480,139.28 and authorize the appropriate officials to execute same, and authorize staff to initiate financing of the project. (consent) 9.2 Issue a purchase order to Harcros Chemicals, Tampa, FL, in the amount of $630,000, per Bid 23-08, for Liquid Bisulfite, a chemical for dechlorination of wastewater, over a 1 year period, with 2 additional, annual extensions, in order to meet the requirements of the Florida Department of Environmental Protection and authorize the appropriate officials to execute same. (consent) 9.3 Approve amendments to the Capital Improvement Program (CIP) to restructure current Stormwater Project funding by reducing budgets for projects funded by FY09 Stormwater Bond Proceeds while increasing Stormwater Utility Revenue for project funding by $2,589,507 and restructure the CIP due to reprioritization of project importance. (consent) 9.4 Award a contract to Angle and Schmid, Inc. of St. Petersburg, Florida for the construction of Station Square Park Project, in the amount of $1,266,030.85, which is the lowest responsive bid received in accordance with the plans and specifications. (consent) 10. Planning 10.1 Approve amendments to Beach by Design: A Preliminary Design for Clearwater Beach and Design Guidelines that allow for increased height for overnight accommodation uses being allocated additional density via the Hotel Density Reserve in limited locations, and modify the Design Guideline theoretical maximum building envelope as it pertains accommodation uses being allocated additional density via the Reserve, and Pass Ordinance 7967-08 on first reading. governing the to overnight Hotel Density 11. Official Records and Legislative Services 11.1 Appoint the Neighborhood and Affordable Housing Board as the Affordable Housing Advisory Committee and provide for member terms for the State Housing Initiatives Partnership (SHIP) program, adopt Resolution 08-15 and pass Ordinance 7981-08 on first reading. 12. Legal 12.1 Adopt Ordinance No. 7913-08 on second reading, amending Appendix A, Article XXV Public Works - Fees, Rates and Charges; Section (3)(a) Water Rates, Section (3)(b) Wastewater Collection Utility Rates, and Section (3)(f) Reclaimed water rates. 12.2 Adopt Ordinance No. 7914-08 on second reading, amending Appendix A, Article XXV Public Works - Fees, Rates and Charges, Section (3)(e) Stormwater Management Utility Rates. 12.3 Adopt Ordinance No. 7957-08 on second reading, amending Chapter 54.22, Code of Ordinances, to exempt properties in the Community Redevelopment Area from Recreation Land Impact Fees and Recreation Facilities Impact Fees, and amending Chapter 54.52, Code of Ordinances, to exempt properties in the Community Redevelopment Area from Open Space Impact Fees. 12.4 Adopt Ordinance No. 7966-08 on second reading, amending Appendix A, Article XXVIII, Schedule of Fees, to provide for a 5% increase in Business Tax Receipt Fees. 13. City Manager Verbal Reports 13.1 City Manager Verbal Reports 14. Council Discussion Items 14.1 Bed Tax Resolution 14.2 Short-term Rentals 15. Other Council Action 15.1 Other Council Action 16. Adjourn 17. Presentation(s) for Council Meeting 17.1 Presentation of Awards from Neighborhoods USA 17.2 Top Scholastic Clearwater High School 2008 Graduates Work Session Council Chambers - City Hall SUBJECT 1 RECOMMENDATION: Service Awards SUMMARY: 5 Years of Service Cornelius Collins Eddie Stephens, Jr. Louis Anderson Derek Ferguson Francine Kiefreider Shari Lepper Robert McKnight Michelle Sheldon Valerie Smutko Richard McGinley Ian Prior 10 Years of Service David Powers 25 Years of Service Milton Bradley Terry Schmidt 30 Years of Service Douglas King Review Approval: 1) Clerk Community Response Team Parks & Recreation Parks & Recreation Information Technology Community Response Team Solid Waste Solid Waste Human Resources Solid Waste Gas Public Communications Solid Waste Gas Parks & Recreation Engineering Meeting Date:61l6/2008 Cover Memo Item # 1 Work Session Council Chambers - City Hall SUBJECT 1 RECOMMENDATION: FWEA 1 st Place Safety Awards presented to Roger Hooey, Loren Pratt and Jack Sadowski SUMMARY: Meeting Date:61l6/2008 Review Approval: 1) Financial Services 2) Office of Management and Budget 3) Clerk Cover Memo Item # 2 Meeting Date:61l6/2008 Work Session Council Chambers - City Hall SUBJECT I RECOMMENDATION: Amend the City's fiscal year 2007/08 Operating and Capital Improvement Budgets at Mid Year and pass Ordinances 7979-08 and 7980- 08 on first reading. SUMMARY: The fiscal year 2007/08 Operating and Capital Improvement Budgets were adopted in September 2007 by Ordinances 7866-07 and 7867 -07. Section 2.521 of the City's Code of Ordinances requires the City Manager to prepare a mid year report detailing income, expenditure estimates, collection, the explanation of significant variances, as well as the financial status of all capital improvement projects. The mid-year amendment memorandum and accompanying reports provide this information and outlines the issues at mid year that require amendment. Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk Cover Memo Item # 3 Attachment number 1 Page 1 of 3 Mid Year Budget Review Fisca12007-08 City Manager's Transmittal Memorandum TO: Mayor and City Council FROM: Bill Horne, City Manager COPIES: Jill Silverboard, Assistant City Manager Rod Irwin, Assistant City Manager Department Directors SUBJECT: Mid Year Budget Review - Amended City Manager's Annual Budget Report DATE: June 4,2008 Attached is the Mid Year Budget Review in accordance with the City Code of Ordinances. The report is based on six months of activity (October, 2007 through March, 2008) in this fiscal year. The report comments on major variances, as well as documents all proposed amendments. Significant Fund amendments are outlined below: General Fund General Fund revenues and expenditure amendments reflect a net increase of $ 246,010. The General Fund expenditure budget increase includes increases of $29,850 in Parks and Recreation and $40,000 for Pier 60, all of which are offset by additional revenues for these programs. In addition, an increase of $100,000 to the General Fund reflects the transfer to the Capital Improvement Fund for the Ross Norton Park Improvement project, which is essentially paid from proceeds from the Stormwater Fund to the General Fund as a reimbursement for lost park land. In addition, an appropriation of General Fund reserves is necessary in the amount of $48,160 for the payout of retirement leave for two long term employees in the Parks and Recreation Department, and $28,000 is allocated from retained earnings to partially offset the cost of the John Brown settlement in the Police Department. General Fund Reserves - In order to ensure adequate reserves, the City Council's policy reflects that General Fund unappropriated retained earnings of 8.5% of the City's budgeted General Fund expenditures must be maintained as a reserve to guard against future emergencies. With the closing of the year-end 2007 books, and the allocation of reserves noted above, estimated General Fund reserves at mid year are approximately $24 million, or 19.6% of the current year's General Fund budget, exceeding our reserve policy by $13.7 million. Item # 3 Attachment number 1 Page 2 of 3 Mid Year Budget Review Fisca12007-08 City Manager's Transmittal Significant amendments to other City Operating Funds are noted follows. Water and Sewer Fund Mid year amendments in the Water and Sewer operating budget reflect a decrease of $3.2 million in debt service costs with the delay in the issuance of revenue bonds from fiscal year '08 to '09. Stormwater Fund At mid year, the Stormwater operating budget reflects an increase of $33,308 of Stormwater retained earnings representing excess cash in the debt service funds representing interest earnings in the bond construction funds for the last six months, and the related transfer of these funds to the capital improvement project for the Lake Bellevue Stormwater Improvements. Gas Fund Budget amendments to the Gas Fund reflect a budget decrease of approximately $995,430 primarily for the reduction of fuel purchases due to the warm winter and a reduction in a number of line items due to slowing construction. Solid Waste Fund The Solid Waste Department reflects a net budget decrease of $93,320 at mid year, with the primary decrease a reduction in anticipated dump fee charges. Recvclin2: Fund Mid year expenditure amendments in the Recycling Fund reflect an increase of $289,700, primarily from an increase in the cost of inventory for resale due to higher than budgeted market prices. Revenues from recyclable sales more than offset the increase in budgeted expenditures. Airpark Fund Mid year amendments reflect a small line item increase to recognize the annual debt on the loan for the construction of the new hangars approved by the City Council on April 3, 2008 Parkin2: Fund Budgeted expenditures in the Parking Fund at mid year reflect a proposed increase of $56,400 to reflect the annual cost of the Salt Block #57 lot for the current fiscal year, and related offsetting revenues. Central Insurance Fund At mid year, the Central Insurance Fund operating expenditures reflect the allocation of Central Insurance Fund reserves in the amount of $2,736,097 to project 315-93405, Downtown Boat Slips, advancing $1.5 million to the CRA and $1,236,097 representing grant funding all of which will be reimbursed to the Central Insurance Fund over a three year period for the CRA, and upon receipt of the grant. Item # 3 Attachment number 1 Page 3 of 3 Mid Year Budget Review Fisca12007-08 City Manager's Transmittal Capital Improvement Fund Mid year amendments to the Capital Improvement Fund reflect an increase of$3,914,347, primarily due a net increase of $2,586,097 in the Downtown Boat Slip project and the recognition of an FDOT grant in the amount of $1,268,581 for the Beach Connector Trail. A list of capital improvement project budget increases that have been previously approved by the City Council is included on page 17 of this report. Project budget increases not previously approved by the Council are also summarized on page 17. The largest of these proposed increases is an increase of $60,000 recognizing the transfer of savings from the Parks and Recreation operating budget to fund a project to replace the customer management and facilities scheduling system. Special Development Fund The Special Development Fund reflects the allocation of $2 million of unrestricted retained earnings to the Downtown Boat Slip project to reduce the borrowing requirements on the project as approved by the City Council on April 17, 2008. Special Pro2ram Fund The Special Program Fund reflects a net budget increase of $638,917 at mid-year. Significant amendments reflect more than $283,000 for the special events and sponsorships programs in the last three months, $178,000 from police fines and court proceeds to support public safety programs and $140,000 in revenues for police outside duty contractual services. Item # 3 Attachment number 2 Page 1 of 1 CITY OF CLEARWATER MID YEAR SUMMARY 2007/08 FY 07/08 First Adopted Quarter Mid Year Mid Year Mid Year Amended Descri ption Budget Amended Projected Actual Variance % Adjustment Budget General Fund: Revenues 123,177,630 124,610,522 74,144,433 74,739,834 595,401 1% 246,010 124,856,532 Expenditures 123,177,630 124,610,522 68,428,106 65,645,931 2,782,175 4% 246,010 124,856,532 Utilitv Funds: Water & Sewer Fund Revenues 59,930,170 59,930,170 28,664,436 26,015,617 (2,648,819) -9% (3,200,000) 56,730,170 Expenditures 59,930,170 59,930,170 32,058,372 28,885,427 3,172,945 10% (3,200,000) 56,730,170 Stormwater Fund Revenues 14,436,690 14,499,680 6,594,450 6,485,161 (109,289) -2% 33,308 14,532,988 Expenditures 14,436,690 14,499,680 8,700,910 7,796,817 904,093 10% 33,308 14,532,988 Gas Fund Revenues 50,656,650 53,123,570 27,209,284 25,815,028 (1,394,256) -5% (979,410) 52,144,160 Expenditures 45,896,470 47,777,980 28,053,822 27,274,775 779,047 3% (995,430) 46,782,550 Solid Waste Fund Revenues 18,153,900 18,153,900 9,076,940 9,307,463 230,523 3% (93,300) 18,060,600 Expenditures 18,068,320 18,068,320 9,284,307 8,671,912 612,395 7% (93,320) 17,975,000 Recvclinq Fund Revenues 2,834,930 3,044,260 1,627,070 1,950,658 323,588 20% 290,000 3,334,260 Expenditures 2,834,930 3,017,740 1,645,427 1,654,444 (9,017) -1% 2,879,700 5,897,440 Enterprise Funds: Marine & Aviation Fund Revenues 4,823,730 4,702,910 2,105,334 2,025,055 (80,279) -4% 0 4,702,910 Expenditures 4,774,180 4,522,040 2,313,071 2,166,874 146,197 6% 0 4,522,040 Airpark Fund Revenues 0 233,000 116,502 113,428 (3,074) -3% 2,070 235,070 Expenditures 0 232,540 113,227 123,906 (10,679) -9% 2,530 235,070 Parkinq Fund Revenues 4,102,130 4,342,130 1,968,216 2,096,406 128,190 7% 105,700 4,447,830 Expenditures 3,804,260 3,952,580 2,232,390 1,819,334 413,056 19% 56,400 4,008,980 Harborview Center Revenues 704,360 704,360 500,802 575,494 74,692 15% 0 704,360 Expenditures 704,360 704,360 411 ,638 585,432 (173,794) -42% 0 704,360 Internal Service Funds: General Services Fund Revenues 5,236,710 5,236,710 2,618,420 2,626,576 8,156 0% 0 5,236,710 Expenditures 5,235,590 5,235,590 2,736,305 2,552,749 183,556 7% 0 5,235,590 Administrative Services Revenues 10,200,730 10,200,730 4,950,362 4,946,394 (3,968) 0% 0 10,200,730 Expenditures 10,197,640 10,197,640 5,581,022 4,795,500 785,522 14% 0 10,197,640 Garaqe Fund Revenues 13,293,770 13,293,770 6,546,350 6,420,066 (126,284) -2% 0 13,293,770 Expenditures 13,293,770 13,293,770 6,872,387 6,352,486 519,901 8% 0 13,293,770 Central Insurance Fund Revenues 21,306,060 21,690,338 10,729,666 10,662,911 (66,755) -1% 2,736,097 24,426,435 Expenditures 19,986,040 20,370,318 10,402,176 7,786,052 2,616,124 25% 2,736,097 23,106,415 Item # 3 Attachment number 3 Page 1 of 2 MID YEAR REVIEW AMENDED CITY MANAGER'S FISCAL YEAR 2007-08 REPORT PAGE # General Fund Operating Budget................................................................................................................... 3 Utility Funds Operating Budget..................................................................................................................... 7 Other Enterprise Funds Operating Budgets .............................................................................................. 11 Internal Service Funds Operating Budgets.................................................................................................14 Capital Improvement Program Budget .......................................................................................................17 Special Program Fund Budget.................................................................................................................... 29 Special Development Funds....................................................................................................................... 36 Administrative Change Orders.................................................................................................................... 39 Ordinances...................................................................................................................... ............................41 Midyear budgets were projected in the following manner: All department expenditure budgets have been established on a month-to-month basis so that projects identified in the report are not simply time percentages applied to annual budgets but rather department director's judgment of month-to-month expenditures. This technique was also used for revenue projections. The actual and projected data contained in this review represents six months, October 1, 2007 through March 31, 2008. The adjustments, however, represent all data available at the time of the report, including action taken by the City Council after March 31, 2008. Definitions associated with the operating funds information is presented as follows: Definitions: Original Budget The budget as adopted by the City Council on September 20, 2007. Mid Year Projections Monthly budgets submitted by departments are based on prior year experience and unique circumstances. Mid Year Actual Self-explanatory. Variance Difference between Mid Year projected and Mid Year actual. Variance % % of variance to Mid Year projection. Adjustments Adjustments that have been approved by the City Council, made at the Manager's discretion, and/or adjustments proposed based on Mid Year review. Amended Budget Adding the Original Budget and Adjustments. Amended Budget % Percentage change of amended budget to original budget. Item # 3 Attachment number 3 Page 2 of 2 Capital Improvement Projects The amended 2007/08 Capital Improvement Projects budget report is submitted for the City Council review. This review provides the opportunity to analyze the status of all active projects and present formal amendments to the project budget. The Capital Improvement and Special Program funds information is presented as follows: Definitions: Budget The budget as of October 1,2007, which includes budgets from prior years, which have not been completed. Amendment Amendments which have been approved by the City Council, made at the Manager's discretion, and/or adjustments proposed as a result of the Mid Year review. Revised Budget Adding columns one and two. Expenditure Self-explanatory. Encumbrance Outstanding contract or purchase order commitment. Available Balance Difference between revised budget and expenditure plus encumbrance. Status C - project is completed Amend Ref Reference number for description of amendment. 2 Item # 3 Property Taxes Franchise Fees Utilitv Taxes Licenses & Permits Interqovernmental Sales Tax Charqes for Service Fines & Forfeitures Interest Income Miscellaneous Increase/(Decrease) 69,850 300,000 Attachment number 4 Page 1 of 2 City of Clearwater General Fund Revenues Mid Year Amendments FY 2007/08 Description Property taxes are approximately as budgeted at mid year. As of the end of April, 96% of budgeted revenues had been collected. At the end of April 2007, 92% of the year's total revenues had been collected. No amendment is proposed at this time. Franchise fees slower than projected at mid year, but no amendments are proposed until further review at third quarter. Utility tax revenues are approximately as budgeted at mid year. No amendment is proposed until additional months of activity are available for review Building permit revenue is approximately 20% less for the first seven months of the fiscal year, than the same period of time in fiscal year 2006/07. No amendments are proposed until further review at third quarter. State sales tax receipts are still coming in approximately 5% less than last year's receipts. The positive variance is only a timing variance in budget vs. receipts. Sales tax revenues were amended at first quarter, and at this time no further amendments are proposed. The budget amendments reflect the following amendments: 1) an increase of $12,850 from event fees for Brighthouse stadium; 2) an increase of $17,000 in revenue from the Morningside Recreation Center summer camp, and 3) an increase of $40,000 in concession sales revenue at Pier 60. All revenue increases offset expenditure increases in the Parks and Recreation and Marine operations of the General Fund. The 19% negative variance in fines & forfeiture revenues is entirely due to a timing variance in the receipt of funds from the School Board for the crossing guard program. No amendments are proposed at this time. Interest income is reflects a positive variance at mid year, due to better than anticipated interest rates. No amendments are proposed at this time, until further analysis at year-end. Budgeted revenues reflect the receipt of $300,000 from the Stormwater Fund as a reimbursement for park land used to construct Lake Bellevue Stormwater Pond as approved by the City Council on April 3, 2008. 3 Item # 3 Increase/(Decrease) Transfer (to) from Surplus Net Transfer (to) from Retained Earninqs (123,840) Net General Fund Revenue Amendment 246,010 Attachment number 4 Page 2 of 2 City of Clearwater General Fund Revenues Mid Year Amendments FY 2007/08 Description 1) Funds of $ 370,515.24 are returned to the General Fund to General Fund reserves from project 315-93523, New Main Library, as a result of finalizing the main library funding as (370,515) approved by the City Council on May 15, 2008. 2) The budget amendment reflects the appropriation of $48,160 of General Fund reserves to fund the retirement payout of two long-term employees of the Parks and 48,160 Recreation Department. 3) The appropriation of $28,000 of General Fund reserves 28,000 to partially fund John Brown legal settlement. 4) The additional revenue recognized at mid year can be transferred to General Fund retained earnings, offsetting the allocations noted above, and resulting in a net transfer of 170,515 $123,840 to General Fund retained earnings. 4 Item # 3 Increase/ (Decrease) Attachment number 5 Page 1 of 1 City of Clearwater General Fund Expenditures Mid Year Amendments FY 2007/08 Description City Manaqer's Office (90,000) The budget amendment reflect the savings in the Emergency Operations program with the elimination of the Emergency Manager position and the shift of these duties to the Fire Department. Marine & Aviation 40,000 The budget amendment reflects an increase of $40,000 to inventory purchases for resale at Pier 60. This increased cost is offset by sales revenue which is higher than originally anticipated. Parks & Recreation 78,010 The mid year budget amendments reflect the following amendments: 1) an increase of $12,850 as a result of property taxes on the Brighthouse Networks Field that were higher than anticipated, and 2) a budget increase of $17,000 reflects additional costs related to the Morningside Recreation Center summer camp. Both of these increases are offset by additional revenues from the Phillies and camp user fees. 3) A third amendment reflects an increase of $48,160 reflecting the payout of retirement leave for two long-term employees. This will be offset by the appropriation of General Fund reserves per Council policy. 4) A final amendment reflect the budget transfer of $60,000 of savings in the Parks and Recreation operating budget to establish a capital improvement project, 315-93607, P & R Customer Management & Facilities Scheduling System, to provide funding to replace the current system. The net impact to the operating budget for this item is $0. Police 118,000 The mid year budget amendment reflect the unbudgeted impact of the John Brown settlement resulting in two years back pay for this individual. Funding for this cost will be partially offset by savings in the City Manager's office of $90,000 and the balance of $28,000 will be funded with the allocation of General Fund retained earnings. Non-Departmental Net General Fund 100,000 246,010 1) A transfer of $100,000 of General Fund revenues, representing the proceeds from the Stormwater reimbursement for lost park land, is transferred to project 315-93605, Ross Norton Park Improvements, as approved by the Council on April 3, 2008. 5 Item # 3 Attachment number 6 Page 1 of 1 GENERAL FUND MID YEAR REVIEW For Six Month Period of October 1, 2007- March 31, 2008 2007/08 2007/08 1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended Budget Projection Actual Variance % Amendment Budget GENERAL FUND General Fund Revenues Property Taxes 47,273,940 41,200,000 40,996,942 (203,058) 0% 0 47,273,940 Franchise Fees 9,833,640 3,908,800 3,683,090 (225,710) -6% 0 9,833,640 Utility Taxes 11,928,390 4,934,162 4,770,510 (163,652) -3% 0 11 ,928,390 Licenses, Permits & Fees 4,492,580 1 ,923,748 1,822,294 (101,454) -5% 0 4,492,580 Intergovernmental Sales Tax 6,197,530 1,961,605 2,447,968 486,363 25% 0 6,197,530 Communications Services Tax 7,045,750 2,356,000 2,617,369 261,369 11% 0 7,045,750 Other Intergovernmental 12,472,210 5,727,900 5,559,344 (168,556) -3% 0 12,472,210 Charges for Services 3,799,950 1,543,541 1,693,830 150,289 10% 69,850 3,869,800 Fines & Forfeitures 955,000 477,504 387,065 (90,439) -19% 0 955,000 Interest Income 1,263,950 631,976 986,448 354,472 56% 0 1 ,263,950 Miscellaneous Revenues 1,503,710 855,461 1,064,163 208,702 24% 300,000 1,803,710 Interfund Charges / Transfers In 17,220,388 8,623,736 8,710,811 87,075 1% 0 17,220,388 Operating Revenues 123,987,038 74,144,433 74,739,834 595,401 1% 369,850 124,356,888 Transfer (to) from Surplus 623,484 0 0 0 (123,840) 499,644 Total Revenues 124,610,522 74,144,433 74,739,834 595,401 1% 246,010 124,856,532 General Fund Expenditures City Council 295,920 152,139 145,506 6,633 4% 0 295,920 City Manager's Office 1,268,700 697,111 553,926 143,185 21% (90,000) 1,178,700 City Attorney's Office 1,676,820 856,115 688,708 167,407 20% 0 1,676,820 City Auditor's Office 172,870 91,442 92,500 (1,058) -1% 0 172,870 Development & Neighborhood Svcs 4,395,940 2,403,262 2,384,690 18,572 1% 0 4,395,940 Economic Development & Housing 1,436,710 744,287 755,438 (11,151) -1% 0 1,436,710 Engineering 7,028,070 3,796,386 3,453,808 342,578 9% 0 7,028,070 Equity Services 338,200 171,751 154,327 17,424 10% 0 338,200 Finance 2,255,190 1,199,967 1,117,230 82,737 7% 0 2,255,190 Fire 21,423,410 11,865,689 11,146,665 719,024 6% 0 21,423,410 Human Resources 1,231,480 646,824 541,448 105,376 16% 0 1,231,480 Library 6,433,700 3,708,335 3,622,379 85,956 2% 0 6,433,700 Marine & Aviation 1,221,490 637,682 564,963 72,719 11% 40,000 1,261,490 Non-Departmental 7,691,432 5,491,760 5,173,252 318,509 6% 100,000 7,791,432 Office of Management & Budget 305,160 166,224 147,207 19,017 11% 0 305,160 Official Records & Legislative Svcs 1,255,700 660,222 601 ,954 58,268 9% 0 1 ,255,700 Parks & Recreation 22,023,510 11,959,817 11,158,874 800,943 7% 78,010 22,101,520 Planning 1,414,750 757,789 691 ,875 65,914 9% 0 1,414,750 Police 36,970,730 19,996,253 20,311,971 (315,718) -2% 118,000 37,088,730 Public Communications 1,098,590 573,727 538,935 34,792 6% 0 1,098,590 Public Services 3,585,460 1,851,324 1,800,278 51,046 3% 0 3,585,460 Allocation to GF Reserve 1,086,690 0 0 0 0 1,086,690 Total Expenditures 124,610,522 68,428,106 65,645,931 2,782,176 4% 246,010 124,856,532 6 Item # 3 Water & Sewer Fund Revenues: Expenditures: Increase/ (Decrease) (3,200,000) (3,200,000) Attachment number 7 Page 1 of 2 City of Clearwater Utility Funds Mid Year Amendments FY 2007/08 Description At mid year, anticipated revenues of the Water & Sewer Fund equal anticipated expenditures for FY 2007/08. Mid year revenue amendments reflect reductions in reclaimed revenue of $800,000, sewer revenue of $950,000, interest earnings of $225,000, and a decrease of $1 ,225,000 in the use of reserves due to the delay of debt issuance in fiscal year '08. Budgeted expenditures at mid year reflect a $3.2 million reduction in debt service costs in the Non-Departmental program as a result of the delay in the issuance of revenue bonds from fiscal year '08 to fiscal year '09. This savings will offset the reduction in revenues outlined above as well as reduce the funds reliance on reserves for fiscal year '08 by $1 ,225,000. Stormwater Fund Revenues: Expenditures: 33,308 33,308 At mid year, anticipated revenues of the Stormwater Fund equal anticipated expenditures for FY 2007/08. Mid year amendments include the appropriation of retained earnings to capital project 315-96152, Lake Bellevue Stormwater Improvements, which is excess cash in the debt service funds representing interest earnings in the bond construction funds in the fourth quarter of '07 and the first quarter of '08. The negative variance in Other Operating revenues is primarily a result of a timing difference in the posting of interest earnings for the Stormwater Fund at mid year. No amendment is proposed at this time. Stormwater funds are allocated to capital project 315-96152, Lake Bellevue Stormwater Improvements in the amount of $33,308.15 as noted above. Gas Fund Revenues: Expenditures: (979,410) (995,430) At mid year, anticipated revenues of the Gas Fund exceed anticipated expenditures by $5,361,610 for FY 2007/08. Mid year revenue amendments primarily reflect decreases due to a warm winter. Annual gas revenues are down $790,910 and slowing construction result in a drop in capitalized labor of $115,000. Other gas revenues decreases include service charges $18,500, franchise revenue $36,000, and service calls on appliances of $19,000. Expenditure amendments at mid year reflect a net decrease of $995,430. The two primary reasons for the decrease are a reduction of fuel purchases in the amount of $850,000 due to the warm winter and the balance of the decrease is basically due to a reduction in a number of line items due to slowing construction. 7 Item # 3 Solid Waste Fund Revenues: Expenditures: Increase/ (Decrease) (93,300) (93,320) Attachment number 7 Page 2 of 2 City of Clearwater Utility Funds Mid Year Amendments FY 2007/08 Description At mid year, anticipated revenues of the Solid Waste Fund exceed anticipated expenditures by $ 85,600 for FY 2007/08. Mid year amendments reflect a small decrease in anticipated revenue in anticipated collection charges due to the slowdown in construction and renovations. The positive variance in Other Operating revenues is primarily a result of positive interest earnings for the Solid Waste Fund at mid year. No amendment to interest earnings will be proposed until third quarter data is available. The primary amendment at mid year in Solid Waste is a $100,000 reduction in anticipated dump fee charges. Other small amendments result in the total net decrease of $93,320 for budgeted expenditures. Recvclinq Fund Revenues: Expenditures 290,000 289,700 At mid year, anticipated revenues of the Recyclinq Fund exceed anticipated expenditures by $26,820 for FY 2007/08. Mid year revenue amendments reflect an increase of $290,000, which is the direct result of an increase in the sale of recyclables due to favorable market conditions. Mid year expenditure amendments in Recycling reflect a net increase of $289,700, of which $280,000 is directly attributable to inventory purchases. All amendments are offset by increased revenues in the sale of recyclables. 8 Item # 3 Attachment number 8 Page 1 of 2 UTILITY FUNDS MID YEAR REVIEW For the Six Month Period of October 1, 2007 to March 31, 2008 2007/08 2007/08 1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended Budget Projection Actual Variance % Amendment Budget WA TER & SEWER FUND Water & Sewer Fund Revenues Operating Revenue 53,688,950 26,844,474 25,032,968 (1,811,506) -7% (1,750,000) 51,938,950 Non-Operating Revenue 3,419,610 1,709,808 813,460 (896,348) -52% (225,000) 3,194,610 Contributions 220,310 110,154 169,189 59,035 54% 0 220,310 Transfers In 0 0 0 0 Use of Fund Equity 2,601,300 0 0 0 (1,225,000) 1,376,300 Total Revenues 59,930,170 28,664,436 26,015,617 (2,648,819) -9% (3,200,000) 56,730,170 Water & Sewer Fund Expenditures Public Utilities Administration 766,710 394,509 346,130 48,379 12% 0 766,710 Wastewater Collection 6,574,780 3,916,357 3,679,119 237,238 6% 0 6,574,780 WPC/Plant Operations 13,039,670 6,658,785 6,188,744 470,041 7% 0 13,039,670 WPC/Laboratory Operations 1,287,360 665,559 644,218 21,341 3% 0 1,287,360 WPC/lndustrial Pretreatment 620,230 324,996 290,725 34,271 11% 0 620,230 Water Distribution 9,591,180 6,004,301 5,758,586 245,715 4% (5,717) 9,585,463 Water Supply 12,285,810 6,174,645 5,710,542 464,103 8% 0 12,285,810 Reclaimed Water 1,609,130 841 ,572 784,323 57,249 7% 5,717 1,614,847 Non-Departmental 14,155,300 7,077,648 5,483,039 1,594,609 23% (3,200,000) 10,955,300 Total Expenditures 59,930,170 32,058,372 28,885,427 3,172,945 10% (3,200,000) 56,730,170 STORMWATER FUND Stormwater Utility Revenues Operating Revenues 12,477,410 6,238,704 6,249,892 11,188 0% 0 12,477,410 Non-Operating Revenues 711,500 355,746 235,269 (120,477) -34% 0 711,500 Transfers In 0 0 0 0 Use of Fund Equity 1,310,770 0 0 0 33,308 1,344,078 Total Revenues 14,499,680 6,594,450 6,485,161 (109,289) -2% 33,308 14,532,988 Stormwater Utility Expenditures Stormwater Management 5,926,620 2,987,934 2,303,082 684,852 23% 0 5,926,620 Stormwater Maintenance 8,573,060 5,712,976 5,493,735 219,241 4% 33,308 8,606,368 Total Expenditures 14,499,680 8,700,910 7,796,817 904,093 10% 33,308 14,532,988 GAS FUND Gas Fund Revenue Operating Revenues 45,963,180 22,303,240 21,061,809 (1,241,431) -6% (864,410) 45,098,770 Non-Operating Revenues 939,050 515,984 504,506 (11,478) -2% 0 939,050 Transfers In 4,165,000 4,165,000 4,165,000 0 0% 0 4,165,000 Capitalized Labor 450,000 225,060 83,713 (141,347) -63% (115,000) 335,000 Use of Fund Equity 1,606,340 0 0 0 0 1,606,340 Total Revenues 53,123,570 27,209,284 25,815,028 (1,394,256) -5% (979,410) 52,144,160 Gas Fund Expenditures Administration & Supply 32,788,050 17,582,932 16,908,983 673,949 4% (867,070) 31,920,980 South Area Gas Operations 5,970,490 4,004,760 4,122,909 (118,149) -3% 111,040 6,081,530 North Area Gas Operations 6,245,040 5,056,633 4,873,362 183,271 4% (195,180) 6,049,860 Marketing & Sales 2,774,400 1,409,497 1,369,520 39,977 3% (44,220) 2,730,180 Total Expenditures 47,777,980 28,053,822 27,274,775 779,047 3% (995,430) 46,782,550 9 Item # 3 Attachment number 8 Page 2 of 2 UTILITY FUNDS MID YEAR REVIEW For the Six Month Period of October 1, 2007 to March 31, 2008 2007/08 2007/08 1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended Budget Projection Actual Variance % Amendment Budget SOLID WASTE FUND Solid Waste Revenues Operating Revenues 17,334,000 8,667,000 8,724,688 57,688 1% (93,000) 17,241,000 Non-Operating Revenues 578,880 289,430 462,265 172,835 60% (300) 578,580 Transfers In 241,020 120,510 120,510 0 0% 0 241,020 Use of Fund Equity 0 0 0 0 Total Revenues 18,153,900 9,076,940 9,307,463 230,523 3% (93,300) 18,060,600 Solid Waste Expenditures Collection 14,783,730 7,578,683 7,089,706 488,977 6% (118,470) 14,665,260 Transfer 1,503,430 782,287 682,202 100,085 13% 2,520 1,505,950 Container Maintenance 756,190 395,916 378,339 17,577 4% (600) 755,590 Administration 1,024,970 527,421 521,665 5,756 1% 23,230 1,048,200 Total Expenditures 18,068,320 9,284,307 8,671,912 612,395 7% (93,320) 17,975,000 RECYCLING FUND Recycling Revenues Operating Revenues 2,910,830 1,560,355 1,838,442 278,087 18% 290,000 3,200,830 Non-Operating Revenues 133,430 66,715 112,216 45,501 68% 0 133,430 Total Revenues 3,044,260 1,627,070 1,950,658 323,588 20% 290,000 3,334,260 Recycling Expenditures Residential 1,078,040 576,997 543,020 33,977 6% 3,060 1,081,100 Multi-Family 533,740 276,785 269,042 7,743 3% 1,640 535,380 Commercial 1,405,960 791,645 842,382 (50,737) -6% 285,000 1,690,960 Total Expenditures 3,017,740 1,645,427 1,654,444 (9,017) -1% 289,700 3,307,440 10 Item # 3 Marina Fund Revenues: Expenditures: Attachment number 9 Page 1 of 1 City of Clearwater Other Enterprise Funds Mid Year Amendments FY 2007/08 Increase/ (Decrease) Description Anticipated revenues of the Marine Fund exceed anticipated expenditures by $ 180,870 at mid year FY 2007/08. No budget amendments are proposed at mid year. No budget amendments are proposed at mid year. Airpark Fund Revenues: Expenditures: Anticipated revenues of the Airpark Fund equal anticipated expenditures at mid year FY 2007/08. 2,070 Mid year revenue amendments reflect an increase in anticipated operating revenues of $2,070 offsetting the increase in debt payments on the new hangars approved by the City Council on April 3, 2008. Mid year expenditure amendments reflect a line item increase in debt service to fund interest earnings on the loan from the Central Insurance Fund for the construction of a new multi plane hangar approved by the City Council on April 3, 2008. 2,530 ParkinQ Fund Revenues: Expenditures: At mid year, anticipated revenues of the Parkin!:! Fund exceed anticipated expenditures by $438,850 for FY 2007/08. 105,700 Mid year amendments reflect the expected revenues of $105,700 from the Salt Block #57 lot approved by the City Council on April 3, 2008. These revenues and related costs were not included in the adopted '08 budget. Mid year expenditure amendments reflect the annual rental cost of $56,400 for the Salt Block lot approved by the City Council on April 3, 2008. All costs are offset by related parking revenues. 56,400 Harborview Fund Revenues: Expenditures: At mid year, anticipated revenues of the Harborview Fund equal anticipated expenditures for FY 2007/08. No budget amendments are proposed at mid year. No budget amendments are proposed at mid year. 11 Item # 3 Attachment number 10 Page 1 of 2 ENTERPRISE FUNDS MID YEAR REVIEW For The Six Month Period of October 1, 2007 - March 31, 2008 2007108 2007/08 1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended Budget Projection Actual Variance % Amendment Budget MARINE FUND Marine Fund Revenues Operating Revenues 4,533,560 2,020,660 1,946,016 (74,644) -4% 4,533,560 Non-Operating Revenues 169,350 84,674 79,039 (5,635) -7% 169,350 Transfers In Use of Fund Equity Total Revenues 4,702,910 2,105,334 2,025,055 (80,279) -4% 4,702,910 Marine Fund Expenditures Marina Operations 4,522,040 2,313,071 2,166,874 146,197 6% 4,522,040 Airpark Operations Total Expenditures 4,522,040 2,313,071 2,166,874 146,197 6% 4,522,040 AIRPARK FUND Airpark Fund Revenues Operating Revenues 212,000 106,002 108,090 2,088 2% 2,070 214,070 Non-Operating Revenues 21,000 10,500 5,338 (5,162) -49% 21,000 Transfers In Use of Fund Equity Total Revenues 233,000 116,502 113,428 (3,074) -3% 2,070 235,070 Airpark Fund Expenditures Airpark Operations 232,540 113,227 123,906 (10,679) -9% 2,530 235,070 Total Expenditures 232,540 113,227 123,906 (10,679) -9% 2,530 235,070 PARKING FUND Parking Fund Revenues Operating Revenues 3,730,460 1,662,380 1,693,303 30,923 2% 105,700 3,836,160 Non-Operating Revenues 611,670 305,836 403,103 97,267 32% 611,670 Transfers In Total Revenues 4,342,130 1,968,216 2,096,406 128,190 7% 105,700 4,447,830 Parking Fund Expenditures Public Wks/Parking System 3,102,580 1,795,792 1,561,797 233,995 13% 56,400 3,158,980 Public Wks/Parking Enforcement 850,000 436,598 257,537 179,061 41% 850,000 Total Expenditures 3,952,580 2,232,390 1,819,334 413,056 19% 56,400 4,008,980 12 Item # 3 Attachment number 10 Page 2 of 2 ENTERPRISE FUNDS MID YEAR REVIEW For The Six Month Period of October 1, 2007 - March 31, 2008 2007108 2007/08 1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended Budget Projection Actual Variance % Amendment Budget HARBORVIEW FUND Harborview Center Fund Revenues Operating Revenues 234,800 94,902 94,141 (761) -1% 234,800 Non-operating Revenues 127,320 63,660 139,113 75,453 119% 127,320 Transfers In 342,240 342,240 342,240 0% 342,240 Total Revenues 704,360 500,802 575,494 74,692 15% 704,360 Harborview Center Fund Expenditures Harborview Center Operations 704,360 411,638 585,432 (173,794) -42% 704,360 Total Expenditures 704,360 411,638 585,432 (173,794) -42% 704,360 13 Item # 3 Increase/ (Decrease) General Services Revenues: 0 Expenditures: 0 Attachment number 11 Page 1 of 1 City of Clearwater Internal Service Funds Mid Year Amendments FY 2007/08 Description At mid year, anticipated revenues of the General Services Fund exceed anticipated expenditures by $1,120 for FY 2007/08. No amendments are proposed at mid year. Expenditure amendments reflect the transfer of $52,000 of program savings from the Building and Maintenance program primarily as a result of position vacancies to the Administration program to offset the payment of vacation and sick leave for the retirement of the Department Director in January 2008. The net amendment to General Service Fund expenditures is $0. Administrative Services Revenues: 0 Expenditures: 0 At mid year, anticipated revenues of the Administrative Services Fund exceed anticipated expenditures by $3,090 for FY 2007/08. No amendments are proposed at mid year. No amendments are proposed at mid year. GaraQe Fund Revenues: 0 Expenditures: 0 At mid year, anticipated revenues of the GaraQe Fund equal anticipated expenditures for FY 2007/08. No amendments are proposed at mid year. Expenditure amendments reflect the transfer of $4,220 from the Fleet Maintenance program to the Radio Communications program to offset some unanticipated line item increases. The net amendment to Garage Fund expenditures is $0. Central Insurance Revenues: 2,736,097 Expenditures: 2,736,097 At mid year, anticipated revenues of the Central Insurance Fund exceed anticipated expenditures by $1 ,320,020 for FY 2007/08. Mid year revenue amendments reflect the transfer of $2,736,097 of Central Insurance Fund retained earnings to the capital improvement project 315-93405, Downtown Boat Slips, representing a transfer to the CRA for $1.5 million to be paid by the CRA over three years, and $1,236,097 as funding anticipated for a grant once the permitting process is complete. Mid year amendments reflect the following two amendments: 1) the transfer of $11,000 of insurance savings from the Non- Departmental cost center to Risk Management to provide a total of $35,000 of funding for the construction of private offices for the individuals that work claims in Risk Management. At first quarter, $24,000 was approved, but a sprinkler system and additional air conditioning improvements were not realized in the original estimate. The net impact to the Central Insurance Fund is zero. 2) The second amendment reflects the transfer of $2,736,097 of Central Insurance Fund retained earnings to the capital improvement project 315-93405, Downtown Boat Slips, representing anticipated funding from the CRA for $1.5 million to be paid by the CRA over three years, and $1,236,097 for a grant once the permitting process is complete. This was approved by the Council on April 17, 2008. 14 Item # 3 Attachment number 12 Page 1 of 2 INTERNAL SERVICE FUNDS MID YEAR REVIEW For The Six Month Period of October 1, 2007 - March 31, 2008 2007/08 2007/08 1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended Budget Projection Actual Variance % Amendment Budget GENERAL SERVICES FUND General Services Fund Revenues Billings to Departments 5,201,710 2,600,920 2,602,583 1,663 0% 0 5,201,710 Non-Operating Revenue 35,000 17,500 23,993 6,493 37% 0 35,000 Transfers In 0 Fund Reserves 0 Total Revenues 5,236,710 2,618,420 2,626,576 8,156 0% 0 5,236,710 General Services Fund Expenditures Administration 332,410 169,484 216,382 (46,898) -28% 52,000 384,410 Building & Maintenance 4,903,180 2,566,821 2,336,366 230,455 9% (52,000) 4,851,180 Total Expenditures 5,235,590 2,736,305 2,552,749 183,556 7% 0 5,235,590 ADMINISTRA TIVE SERVICES FUND Administrative Services Revenues Operating Revenue 9,723,730 4,861,860 4,776,377 (85,483) -2% 0 9,723,730 Non-Operating Revenue 177,000 88,502 170,017 81,515 92% 0 177,000 Transfers In 0 Fund Reserves 300,000 0 300,000 Total Revenues 10,200,730 4,950,362 4,946,394 (3,968) 0% 0 10,200,730 Administrative Services Expenditures Information Technology/Admin 393,070 210,014 181,266 28,748 14% 0 393,070 Information Tech/Network Svcs 2,643,100 1 ,506,623 1,257,061 249,562 17% 0 2,643,100 Info Tech/Software Applications 2,034,880 1,130,450 891,383 239,067 21% 0 2,034,880 Info Tech/Telecommunications 1,141,640 574,351 443,360 130,991 23% 0 1,141,640 Pub CommlCourier 182,050 92,488 66,535 25,953 28% 0 182,050 Pub CommlGraphics 408,330 214,389 242,201 (27,812) -13% 0 408,330 Clearwater Customer Service 3,394,570 1,852,707 1,713,693 139,014 8% 0 3,394,570 Total Expenditures 10,197,640 5,581,022 4,795,500 785,523 14% 0 10,197,640 GARAGE FUND Garage Fund Revenues Billings to Departments 12,704,000 6,352,020 6,095,638 (256,382) -4% 0 12,704,000 Non-Operating Revenue 589,770 194,330 324,428 130,098 67% 0 589,770 Transfers In 0 Fund Reserves 0 Total Revenues 13,293,770 6,546,350 6,420,066 (126,284) -2% 0 13,293,770 Garage Fund Expenditures Fleet Maintenance 12,656,050 6,548,617 6,123,140 425,477 6% (4,220) 12,651,830 Radio Communications 637,720 323,770 229,346 94,424 29% 4,220 641,940 Total Expenditures 13,293,770 6,872,387 6,352,486 519,901 8% 0 13,293,770 15 Item # 3 Attachment number 12 Page 2 of 2 INTERNAL SERVICE FUNDS MID YEAR REVIEW For The Six Month Period of October 1, 2007 - March 31, 2008 2007/08 2007/08 1 Qtr Amended Mid-Year Mid-Year Budget Proposed MY Amended Budget Projection Actual Variance % Amendment Budget CENTRAL INSURANCE FUND Central Insurance Fund Revenues Billings to Departments 19,728,790 9,864,396 9,571,673 (292,723) -3% 0 19,728,790 Non-Operating Revenue 1 ,400,000 700,000 938,500 238,500 34% 0 1 ,400,000 Transfers In 177,270 165,270 152,738 (12,532) -8% 0 177,270 Fund Reserves 384,278 2,736,097 3,120,375 Total Revenues 21,690,338 10,729,666 10,662,911 (66,755) -1% 2,736,097 24,426,435 Central Insurance Fund Expenditures Finance/Risk Management 434,420 245,904 196,756 49,148 20% 11,000 445,420 Hum Resources/Employee Benefits 322,180 169,282 133,169 36,113 21% 0 322,180 Non-Departmental 19,613,718 9,986,990 7,456,127 2,530,863 25% 2,725,097 22,338,815 Total Expenditures 20,370,318 10,402,176 7,786,052 2,616,124 25% 2,736,097 23,106,415 16 Item # 3 Attachment number 13 Page 1 of 1 Clearwater, Florida CAPITAL IMPROVEMENT FUND Mid Year Summary FY 2007/08 The amended 2007/08 Capital Improvement Program budget report is submitted for the City Council's mid year review. The net proposed amendment is a budget increase of$3,914,347. This review provides the opportunity to examine the status of all active projects and present formal amendments to the project budgets. Fiscally significant budget increases encompassed within this review are as follows: The City Council did not previously approve the following Capital Improvement Budget increases: >- Parks & Recreation Customer Management & Facilities Scheduling System - To record an increase of $60,000 in General Fund revenue, which will be transferred from savings within the operating budget of the Parks & Recreation Department. This project will replace the customer management and facilities scheduling system with the replacement of all software as well as necessary professional services for the installation and data conversion. >- Lake Bellevue Stormwater Improvements - To record a budget increase of $33,308.15 in Stormwater Utility revenue, which will be transferred from the unappropriated retained earnings of the Stormwater Fund. This represents interest earned in the bond construction funds. All significant budget increases that haYe been previously approved by the Council are listed below: Downtown Streetscape Beach Connector Trail Downtown Boat Slips Ross Norton Park Improvements Project Blld~t Increase 49,400 1,268,581 2,586,097 200,000 Council Approval 4/6/08 5/15/08 4/17/08 4/3/08 17 Item # 3 Attachment number 14 Page 1 of 5 CAPITAL IMPROVEMENT FUND Mid Year Amendments FY 2007/08 Amd mt # Project Number Increase/ (decrease) Amount Transfer Amount Description Net Budget Amendment Beach Walk To record budget transfers of $188,778, in Water & Sewer Bond proceeds from the following: 376-92267 100,333 $100,333 from 376-96742, Line Relocation - Capitalized 376-92267 88,445 $88,445 from 376-96634, Sanitary Utility Relocation 378-92267 5,821 $5,821 from 378-96739, Reclaimed Water Distribution System These transfers were approved by the City Council on April 6, 2008 for Change Order #1 to David Nelson Construction. 194,599 2 Downtown Streetscape - BUDGET AMENDMENT ONLY 315-92269 49,400 * To record a budget increase of $49,400 in Other Contribution revenue. This represents a contribution from the Downtown Development Board to fund the cost of directory signs. This was approved by the City Council on April 6, 2008 as part of Change Order #5 to Gibbs & Register. 49,400 3 Streets & Sidewalks 315-92273 (149,820) To record a budget transfer of $149,820 in Road Millage to 315-92274, Bridge Maintenance & Improvements. This was approved by the City Council on June 5, 2008 as part of the construction contract for the refurbishment of the pedestrian bridge under the FOOT bridge. (149,820) 4 Bridge Maintenance & Improvements 315-92274 149,820 To record a budget transfer of $149,820 in Road Millage from 315-92273, Streets & Sidewalks. This was approved by the City Council on June 5, 2008 as part of the construction contract for the refurbishment of the pedestrian bridge under the FOOT bridge. 149,820 5 Beach Connector Trail - Budget Amendment Only 315-92342 1,268,581 * To record a budget increase of $1 ,268,581 in Florida Department of Transportation grant revenue. This was approved by the City Council on May 15, 2008 with the approval of the two LAP agreements. 1,268,581 6 Memorial Causeway Landscape Beautification 315-93210 (40,000) To record a budget transfer of $40,000 in Special Development Fund revenue to project 315-93265, Beach Library/Recreation Center Renovations. This was approved by the City Council on June 5, 2008 to provide additional funding for unexpected change orders. 315-93210 (20,000) To record a budget transfer of $20,000 in Special Development Fund revenue to project 315-93248, National Guard Armory Renovations. This was approved by the City Council on June 5, 2008 as part of Change Order #1 to Oakhurst Construction. 315-93210 (37,819) To record a budge transfer of $37,818.63 in Special Development Fund revenue to project 315-93264, Enterprise Road Dog Park. This will provide that project with funding to cover unanticipated environmental issues. (97,819) Item # 3 18 * indicates budget amendment only Attachment number 14 Page 2 of 5 CAPITAL IMPROVEMENT FUND Mid Year Amendments FY 2007/08 Increase/ Amd mt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment 7 Crest Lake Park Improvements - CLOSE PROJECT 315-93241 (11,061) To record a budget transfer of $11 ,060.99 in General Fund to project 315-93264, Enterprise Road Dog Park. This will provide that project with funding to cover unanticipated environmental issues. (11,061) 8 National Guard Armory Renovations 315-93248 20,000 To record a budget transfer of $20,000 in Special Development Fund revenue from project 315-93210, Memorial Causeway Landscape Beautification. This was approved by the City Council on June 5, 2008 as part of Change Order #1 to Oakhurst Construction. 20,000 9 Jack Russell Stadium Infrastructure Repairs - BUDGET AMENDMENT ONLY AND CLOSE PROJECT 315-93254 975 * To record a budget increase of $975 in sale of scrap revenue, which will bring the actual revenue received in line with the budget. 315-93254 (8,579) To record a budget transfer of $8,579.02 in General Fund revenue to project 315-93264, Enterprise Road Dog Park. This will provide that project with funding to cover unanticipated environmental issues. (7,604) 10 Enterprise Road Dog Park To record the following budget transfers totaling $57,458.64: 315-93264 11,061 $11,060.99 in General Fund from project 315-93241, Crest Lake Park Improvements 315-93264 8,579 $8,579.02 in General Fund from project 315-93254, Jack Russell Stadium Infrastructure Repairs 315-93264 37,819 $37,818.63 in Special Development Fund from project 315-93210, Memorial Causeway Landscape Beautification. This will provide the project with funding to cover unanticipated environmental issues. 57,459 11 Beach Library/Recreation Center Renovations 315-93265 40,000 To record a budget transfer of $40,000 in Special Development Fund revenue from project 315-93210, Memorial Causeway Landscape Beautification. This was approved by the City Council on June 5, 2008 to provide additional funding for unexpected changed orders. 40,000 12 Downtown Boat Slips 315-93405 (50,000) To record a budget decrease of $50,000 in Contribution From Other Governmental Units, representing a contribution from the Downtown Development Board. 325-93405 50,000 To record a budget increase of $50,000 in Contribution From Other Governmental Units, representing a contribution from the Downtown Development Board. Both amendments will reflect the movement of revenue to be put aside for Public Art. Item # 3 19 * indicates budget amendment only Attachment number 14 Page 3 of 5 CAPITAL IMPROVEMENT FUND Mid Year Amendments FY 2007/08 Increase/ Amd mt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment Downtown Boat Slips (continued) 362-93505 (2,150,000) * To record a budget decrease of $2,150,000 in Bond proceeds, 315-93405 2,000,000 which will partially be offset by a budget increase of $2,000,000 in Special Development Fund revenue. 315-93405 2,657,658 * To also reflect a budget increase of $2,736,097 in Central 325-93405 78,439 * Insurance Fund revenue of which $78,439 will be set aside for the required public art funding. This revenue from the Central Insurance Fund represents an advance of $1 ,500,000 to be paid by the CRA over three years and $1,236,097 of anticipated grant funding. These were approved by the City Council on April 17, 2008 for the design build contract to Misener Marine Construction. 2,586,097 13 New Main Library - CLOSE PROJECT 315-93523 75,000 * To record a budget increase of $75,000 in Donation Revenue from the Library Foundation, which reflects actual donations received. 315-93523 (37,500) To also record a budget decrease of $37,500 in General Fund revenue, which represents 1/2 of the actual donation that was received. As approved by the City Council on February 20, 2003, 1/2 of all Library Foundation donations will be used to reduce the General Fund dollars that were fronted. 315-93523 (370,515) To record a budget decrease of $370,515.24 in General Fund revenue, which will be returned to the unappropriated retained earnings of the General Fund as approved by the City Council on May 15, 2008. This will close the project. (333,015) 14 Ross Norton Park Improvements To establish the project and record a budget increase of 315-93605 100,000 * $100,000 in Land and Water Conservation Fund Program grant 315-93605 100,000 revenue. To also record a budget increase of $100,000 in General Fund revenue reflecting a portion of the proceeds from the sale of property to the Stormwater Fund. This was approved by the City Council on April 3, 2008 for the Lake Belleview improvements at Ross Norton Park. 200,000 15 Parks & Rec Customer Management & Facilities Scheduling System - NEW PROJECT 315-93607 60,000 To establish the project and record a budget increase of $60,000 in General Fund revenue, which will be transferred from savings within the operating budget of the Parks & Recreation Department. This project will replace the customer management and facilities scheduling system with the replacement of all software as well as necessary professional services for the installation and data conversion. 60,000 16 Painting of Facilities 315-94517 (9,245) To record a budget transfer of $9,245 in Sewer revenue to project 315-96665, Sanitary Collection & Transmission R&R. 315-94517 (88,300) To record a budget transfer of $88,300 in Water Revenue to project 315-96721, System R&R. The Water & Sewer funding is not needed in the painting project. (97,545) Item # 3 20 * indicates budget amendment only Attachment number 14 Page 4 of 5 CAPITAL IMPROVEMENT FUND Mid Year Amendments FY 2007/08 Increase/ Amd mt Project (decrease) Transfer Net Budget # Number Amount Amount Description Amendment 17 Lake Bellevue Stormwater Improvements 315-96152 33,308 To record a budget increase of $33,308.15 in Stormwater Utility revenue, which will be transferred from the unappropriated retained earnings of the Stormwater Fund. This represents interest earned in the bond construction funds. 33,308 18 NE Filter-Marshall Street Blower/MCC Rehab - CLOSE PROJECT 378-96613 (25,630) To record a budget transfer of $25,630.48 in Water & Sewer Bond proceeds to project 378-96620, WWTP Headworks. The NE Filter-Marshall Street project is complete and can be closed. 327 -96613 (12,491) To record a budget transfer of $12,491.33 in Utility R&R revenue to project 327-96620, WWTP Headworks. The NE Filter- Marshall Street project is complete and can be closed. (38,122) 19 WWTP Headworks 378-96620 25,630 To record a budget transfer of $25,630.48 in Water & Sewer Bond proceeds from project 378-96613, NE Filter-Marshall Street Blower/MCC Rehab. The NE Filter-Marshall Street project is complete and can be closed. 327 -96620 12,491 To record a budget transfer of $12,491.33 in Utility R&R revenue from project 327-96613, NE Filter-Marshall Street Blower/MCC Rehab. The NE Filter-Marshall Street project is complete and can be closed. 38,122 20 Sanitary Utility Relocation 376-96634 (88,445) To record a budget transfer of $88,445 in Water & Sewer Bond proceeds to 376-92267, Beach Walk. This was approved by the City Council on April 3, 2008 for Change Order #1 to David Nelson Construction. (88,445) 21 Sanitary Collection & Transmission R&R 315-96665 9,245 To record a budget transfer of $9,245 in Sewer revenue from project 315-94517, Painting of Facilities. The funding is not needed in the painting project. 9,245 22 System R&R To record a budget transfer of $88,300 in Water revenue from 315-96721 88,300 project 315-94517, Painting of Facilities. The funding is not needed in the painting project. 88,300 23 Reclaimed Water Distribution System 378-96739 (5,821) To record a budget transfer of $5,821 in Water & Sewer Bond proceeds to 378-92267, Beach Walk. This was approved by the City Council on April 3, 2008 for Change Order #1 to David Nelson Construction. 315-96739 49,001 * To record a budget increase of $49,001.48 in Other Governmental revenue, representing reimbursements received from SWFWMD. This will bring the budget in line with the actual cash received. 43,180 Item # 3 21 * indicates budget amendment only Amd mt # Project Number Increasel (decrease) Amount Transfer Amount CAPITAL IMPROVEMENT FUND Mid Year Amendments FY 2007/08 Description Attachment number 14 Page 5 of 5 Net Budget Amendment 24 376-96742 TOTALS 3,914,347 Line Relocation - Capitalized (100,333) To record a budget transfer of $100,333 in Water & Sewer Bond proceeds to 376-92267, Beach Walk. This was approved by the City Council on April 3, 2008 for Change Order #1 to David Nelson Construction. o 22 (100,333) 3,914,347 * indicates budget amendment only Item # 3 Attachment number 15 Page 1 of 6 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID YEAR: October 1, 2007 to March 31, 2008 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/1/07 Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref PUBLIC SAFETY Police Protection 91147 Police Computer Network - II 1 ,201 ,330 396,028 396,028 146,028 129,000 121,000 Sub-Total 1 ,201 ,330 396,028 0 396,028 146,028 129,000 121,000 Fire Protection 91221 EMS Capital Equipment 1,037,316 1,037,316 1,037,316 973,608 63,708 91226 Vehicular Support 498,509 505,509 505,509 365,087 86,000 54,422 91229 Replace & Upgrade Airpacks 677,000 677,000 677,000 418,467 14,451 244,082 91236 Rescue Vehicle 250,000 250,000 250,000 250,000 91240 Fire GIS 74,000 74,000 74,000 16,595 8,203 49,202 91242 Fire Training Facility 4,915,000 4,915,000 4,915,000 2,161,831 2,582,997 170,172 91245 Fire Garage Door Replcmt 94,000 94,000 94,000 94,000 0 C 91247 Traffic Pre-Emption 180,000 180,000 180,000 29,548 150,452 91252 Station 48 Renovation/Expansion 651,500 651,500 651,500 79,423 54,727 517,350 91253 Main Station (Fire) 3,000,000 3,000,000 3,000,000 50,944 2,949,056 91255 Exhaust Systems 155,480 155,480 155,480 155,480 91256 Security Access Systems 90,380 90,380 90,380 37,647 52,733 91257 AED Program 60,500 60,500 60,500 35,585 3,004 21,911 91258 Ladder Truck Equipment 150,000 150,000 150,000 76,156 73,844 91259 Radio Replacements 100,000 100,000 100,000 58,722 41,278 91260 Thermal Imaging Cameras 20,000 20,000 20,000 9,486 10,514 91261 Personal Protection Equipment 323,000 323,000 323,000 195,765 127,235 #REF! #REF! 73,900 73,900 73,900 73,900 #REF! #REF! 56,000 56,000 56,000 51,471 4,529 Sub-Total 12,406,585 12,413,585 0 12,413,585 4,654,335 2,749,382 5,009,868 TRANSPORTATION New Street Construction 92146 Druid Rd Improvements 3,112,191 3,112,191 3,112,191 1,453,205 140,905 1,518,081 Sub-Total 3,112,191 3,112,191 0 3,112,191 1,453,205 140,905 1,518,081 Major Street Maintenance 92259 Traffic Calming 11,687,941 11,687,941 11,687,941 3,298,066 1,659,631 6,730,244 92266 Streets, Sidewalks & Bridges 14,498,751 10,534,043 10,534,043 10,534,043 0 C 92267 Beach Walk 31,326,849 31,338,849 194,599 31,533,448 26,430,360 4,685,078 418,010 92268 Bluff to Beach Guideway 140,000 140,000 140,000 90,000 50,000 92269 Downtown Streetscape 11,523,314 11,654,660 49,400 11,704,060 9,477,423 1,044,030 1,182,608 2 92270 Gulf to Bay / Highland Imprv 1,500,000 1,500,000 1,500,000 1,500,000 92271 Courtney Campbell Landscape 150,000 122,115 122,115 122,115 0 C 92273 Streets & Sidewalks 2,775,720 6,579,413 (149,820) 6,429,593 777,353 274,853 5,377,388 3 92274 Bridge Maint Improvements 200,000 200,000 149,820 349,820 6,401 32,563 310,857 4 Sub-Total 73,802,575 73,757,021 243,999 74,001,020 50,735,761 7,696,153 15,569,106 Sidewalks and Bike Trail 92339 New Sidewalks 389,833 550,848 550,848 385,231 161,015 4,601 92340 Clw Bch West Bridge Co 4,967,166 4,967,166 4,967,166 3,312,341 1,147,170 507,654 92342 Beach Connector Trail 287,809 287,809 1,268,581 1,556,390 186,358 45,792 1,324,240 5 Sub-Total 5,644,808 5,805,823 1,268,581 7,074,404 3,883,930 1,353,978 1 ,836,496 Intersections 92551 City-Wide Intersection Imprv 915,778 915,778 915,778 441,009 474,769 92552 Signal Renovation 1,065,698 1,065,698 1,065,698 856,295 658 208,745 92553 New Signal Installation 841,789 841,789 841,789 602,991 67,844 170,953 92558 Intersection Improvements-II 1,834,918 1,785,742 1,785,742 518,083 253,341 1,014,318 Sub-Total 4,658,183 4,609,007 0 4,609,007 2,418,378 321 ,843 1 ,868,786 Item # 3 23 Attachment number 15 Page 2 of 6 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID YEAR: October 1, 2007 to March 31, 2008 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/1/07 Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref Parking 92630 Parking Lot Resurfacing 1,529,023 1,511,603 1,511,603 593,285 918,318 92632 Pkng Garage Structure Rpr 1,293,432 1,293,432 1,293,432 688,954 604,477 92636 Parking Lot Improvement 1,212,977 1,197,627 1,197,627 613,639 236,213 347,775 92641 Seashell Parking Lot 6,000,000 6,000,000 6,000,000 6,000,000 92646 Station Square Parking 1,300,000 1,300,000 1,300,000 1,300,000 Sub-Total 11 ,335,431 11,302,661 0 11,302,661 1,895,879 236,213 9,170,569 Miscellaneous Engineering 92820 Memorial Causeway Br Repl 37,258,665 37,258,665 37,258,665 36,916,696 80,155 261,813 92822 Miscellaneous Engineering 434,025 434,025 434,025 270,365 52,420 111,240 92837 Beach Area Traffic Study 38,250 38,250 38,250 0 Sub-Total 37,692,690 37,730,940 0 37,730,940 37,225,311 132,575 373,054 LEISURE Land Acquisition 93129 Bayview Park 650,000 649,241 649,241 649,241 0 C Sub-Total 650,000 649,241 0 649,241 649,241 0 0 Park Development 93203 Carpenter Fld-Infras Rep/lmp 150,000 150,000 150,000 75,044 74,956 93204 Concrete Sidewalk & Pad 422,913 422,913 422,913 390,973 31,939 93205 Com Sprts Cmp Infr Rep/lmp 275,822 275,822 275,822 217,997 57,825 93210 Mem Cswy Lndscp/Beaut 1,260,135 1,260,135 (97,819) 1,162,316 1,162,316 0 C 6 93213 Prk Amenity Purch & Rplcmnt 734,942 734,942 734,942 669,224 65,717 93214 Long Center Playground 555,000 554,051 554,051 554,051 0 C 93229 Tennis Court Resurfacing 569,082 569,082 569,082 496,367 72,716 93230 Playground & Fitness Equip Purch & F 1,305,210 1,305,210 1,305,210 1,210,159 57,210 37,841 93241 Crest Lake Pk Improvemts 200,000 200,000 (11,061) 188,939 188,939 0 C 7 93244 P&B Trucks 34,500 29,587 29,587 29,587 0 C 93246 Long Center Pool Project 925,000 925,000 925,000 894,707 8,577 21,716 93247 Fitness Equipment Replacement 75,000 75,000 75,000 29,454 45,546 93248 National Guard Armory Renovation 220,000 830,140 20,000 850,140 170,498 634,320 45,322 8 93251 Morningside Rec Ctr Replacement 3,135,000 3,135,000 3,135,000 40,458 2,070 3,092,472 93252 EC Moore East Bat Tunnel 225,456 215,315 215,315 215,315 0 C 93254 JRS Infrast Rep & Demo 224,918 229,386 (7,604) 221,782 221,782 0 C 9 93255 P&B Maint Bldg 100,000 100,000 100,000 61,970 33,494 4,536 93256 CIS Comm Pk Bldg 425,000 425,000 425,000 349,095 71,740 4,165 93257 Joe D Sports Complex Demo 296,000 296,000 296,000 136,087 158,284 1,629 93262 Fencing Replacemt Program 992,555 992,555 992,555 848,959 43,230 100,366 93263 Public Art Maintenance 1,373 1,498 1,498 1,498 93264 Enterprise Rd Dog Park 400,000 400,000 57,459 457,459 24,912 432,547 10 93265 Beach Lib/Rec Ctr Renovations 490,000 770,873 40,000 810,873 40,235 684,074 86,565 11 93269 Light Replacement 1,501,676 1,501,676 1,501,676 1,410,314 91,363 93271 Swimming Pool R&R 354,400 354,400 354,400 233,553 499 120,348 93272 Bike Paths/Bridges 1,730,000 1,730,000 1,730,000 986,077 23,770 720,153 93273 Restrooms on Clwr Beach 600,000 588,000 588,000 0 588,000 93277 Harborview Infra Rep/lmpr 535,451 535,451 535,451 311,006 8,600 215,846 93278 Long Center Infra Repairs 317,000 318,708 318,708 249,686 69,022 93283 CIS Rec Ctr BB Crt Refurbishmt 70,000 70,000 70,000 53,792 16,208 93286 Pking Lot/Bike Pth Rsr/lmprv 386,943 386,943 386,943 256,173 130,771 93601 Lake Chat Equest & Nat Preser 6,000,000 6,000,000 6,000,000 4,392 5,995,608 93602 Sp Events Equip Rep & Replcmt 30,000 30,000 30,000 4,866 2,383 22,751 93603 Forklift 34,000 34,000 34,000 34,000 93604 Brdwlks & Docks Rep & Replcmt 50,000 50,000 50,000 382 49,618 93605 Ross Norton Park Improvemts 0 0 200,000 200,000 200,000 14 93607 P&R Cust Mgmt & Fac Sch Sys 0 0 60,000 60,000 60,000 15 Sub-Total 24,627,375 25,496,687 260,975 25,757,662 11,538,369 1,728,250 12,491,043 Item # 3 24 Attachment number 15 Page 3 of 6 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID YEAR: October 1, 2007 to March 31, 2008 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/1/07 Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref Marine Facilities 93402 Bayfront Promenade 1,047,007 1,047,007 1,047,007 246,760 800,246 93403 Beach Guard Facility Maint 30,000 30,000 30,000 13,373 16,627 93404 High & Dry Marina Feasibility Study 54,000 54,000 54,000 54,000 0 C 93405 Downtown Boat Slips 486,796 10,936,796 2,586,097 13,522,893 474,298 76,245 12,972,350 12 93407 Sailing Center Expansion 400,000 400,000 400,000 52,873 308,544 38,583 93408 Bch Rec Ctr Boat Ramp Rplcmnt 0 700,000 700,000 6,999 140,000 553,001 93413 Utilities/Svcs Replace 383,966 383,966 383,966 372,543 11,423 93429 Dock Replacement & Repair 324,040 324,040 324,040 299,922 24,117 93490 Fuel System R&R 134,792 134,792 134,792 51,502 256 83,035 93495 Dock Construction 39,750 39,750 39,750 16,408 23,342 93496 Marine Fac Dredg/Maint 541,781 541,781 541,781 511,037 236 30,508 93497 Docks & Seawalls 486,085 486,085 486,085 121,185 2,952 361,948 93499 Pier 60/Sailing Ctr Maint 135,313 135,313 135,313 122,155 13,158 Subtotal 4,063,530 15,213,530 2,586,097 17,799,627 2,343,054 528,233 14,928,341 Airpark 94817 Airpark Maint & Repair 70,000 70,000 70,000 61,497 2,037 6,466 94846 FBO Bldg Improvements 250,000 250,000 250,000 137,196 6,141 106,663 Sub Total 320,000 320,000 0 320,000 198,693 8,178 113,129 Libraries 93523 New Main Library 19,230,130 19,230,130 (333,015) 18,897,115 18,897,115 0 C 13 93527 Books & Other Lib Mat - II 3,369,191 3,369,191 3,369,191 2,755,124 (653) 614,720 Sub Total 22,599,321 22,599,321 (333,015) 22,266,306 21,652,239 (653) 614,720 Garage 94230 Fleet Asset Mgmt Sys 250,702 250,702 250,702 237,552 12,609 540 94232 Radio User Equip Replcmt 900,000 900,000 900,000 704,938 195,062 94233 Motorized Equip-Cash II 538,179 538,179 538,179 478,458 21,703 38,018 94234 Motorized Equip - LP II 16,307,641 16,307,641 16,307,641 13,251,333 1,622,786 1,433,523 94236 Radio Simulcast Upgrade 462,258 462,258 462,258 462,258 0 94237 Other Fire Vehicles 18,000 18,000 18,000 18,000 Sub-Total 18,476,780 18,476,780 0 18,476,780 15,134,540 1,657,098 1 ,685,143 Building Maintenance 94510 Air Cond Replace-City Wide 2,118,459 2,118,459 2,118,459 1,667,450 7,812 443,198 94512 Roof Repairs 587,635 587,635 587,635 444,755 142,879 94514 Roof Replacements 1,495,334 1,495,334 1,495,334 831,378 663,955 94517 Painting of Facilities 721,925 721,925 (97,545) 624,380 311,480 312,900 16 94518 Fencing of Facilities 196,698 196,698 196,698 120,268 3,500 72,931 94519 Flooring for Facilities 794,642 794,642 794,642 647,004 147,638 94521 Elevator Refurb/Modernization 220,000 220,000 220,000 220,000 94522 B&M Asset Mgmt Sys 130,886 130,886 130,886 123,691 5,561 1,634 94524 Long Ct Major Infrst Imprvmts 805,000 805,000 805,000 65,143 739,857 Sub-Total 7,070,579 7,070,579 (97,545) 6,973,034 4,211,169 16,872 2,744,993 General Public City Buildings & Equipment 94620 New City Hall 108,750 108,750 108750 164 108,586 94621 Fleet Maint Facility Expansion 1,183,077 1,183,077 1183077.16 1,041,534 141,543 94622 MSB/Lib Hurricane Protection 620,000 620,000 620000 598,679 5,122 16,200 94623 Public Comm Office Renovations 14,000 14,000 14000 10,962 3,038 Sub-Total 1 ,925,827 1 ,925,827 0 1 ,925,827 1,651,339 5,122 269,367 Item # 3 25 Attachment number 15 Page 4 of 6 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID YEAR: October 1, 2007 to March 31, 2008 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/1/07 Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref Miscellaneous 94714 Downtown Redevelopment 1,323,064 1,323,064 1,323,064 1,323,064 0 94729 City-wide Connect Infra 1,481,333 1,481,333 1,481,333 994,361 27,341 459,632 94736 Geographic Information 1,027,726 1,027,726 1,027,726 774,038 89,043 164,645 94761 Poll Stor Tank Rem/Repl-Gen 393,658 393,658 393,658 231,584 8,649 153,424 94765 IMR Development 1,342,517 1,342,517 1,342,517 1,342,517 0 94801 Tidemark Upgrade 802,623 802,623 802,623 494,228 7,900 300,495 94803 Envrnmntl Assmt & Clean-up 779,066 779,066 779,066 296,822 482,245 94809 Financial Sys Replacement 1,050,640 1,050,640 1,050,640 973,663 50,355 26,622 94814 Network Infra & Server Upgr 935,202 935,202 935,202 581,703 341,000 12,499 94820 HR Peoplesoft Upgrade 450,000 450,000 450,000 75,420 374,580 94824 IT Disaster Recovery 200,000 200,000 200,000 179,290 20,710 94827 Telecommunications Upgrade 154,000 154,000 154,000 154,000 94828 Financial Sys Upgrades 300,000 300,000 300,000 84,390 6,510 209,100 94829 CIS Upgrades 1 Replcmt 447,376 447,376 447,376 60,290 387,086 94830 MS Licensing 1 Upgrades 650,000 650,000 650,000 2,883 647,117 94831 Evaluation & Appraisal Rept 295,190 295,190 295,190 295,190 0 C 94833 Computer Monitors 320,000 320,000 320,000 258,288 61,712 94839 Roadway & Traffic Asset Mgt 100,000 100,000 100,000 100,000 94842 MSB Pkg Lot Resurf/lmprvmts 400,000 400,000 400,000 9,769 390,231 94850 Backfile Conversion of Records 500,000 500,000 500,000 33,782 466,218 0 Sub-Total 12,952,396 12,952,396 0 12,952,396 8,011,282 997,015 3,944,098 UTILITIES Stormwater Utility 96124 Storm Pipe System Improv 9,317,461 9,289,989 9,289,989 5,753,223 402,194 3,134,573 96125 Prospect Lake Park 7,551,769 7,551,769 7,551,769 7,480,847 29,600 41,322 96129 Stev Ck Estuary Restor 8,356,327 8,356,327 8,356,327 2,051,080 6,305,247 96137 FDEP Compliance 1,008,000 1,008,000 1,008,000 112,423 21,478 874,099 96141 Kapok Flood Resolution 18,919,929 18,919,929 18,919,929 18,795,298 31,339 93,292 96144 Stevensen Crk Impl Projects 12,138,972 13,179,595 13,179,595 9,149,508 199,297 3,830,789 96149 Storm Sys Expansion 775,849 930,179 930,179 395,302 534,878 96150 Morningside/Meadows Drain 3,463 127 127 127 0 C 96152 Lake Bellevue Stormwater Imp 2,553,935 2,513,312 33,308 2,546,620 279,873 6,607 2,260,141 17 96154 Alligator Ck Implemt - II 8,729,110 8,729,110 8,729,110 1,097,349 116,401 7,515,360 96158 Transfer Yard Upgrade 640,000 640,000 640,000 100,131 16,336 523,533 96160 Coopers Point Observation Tower 323,470 61,206 61,206 61,206 0 96161 Coastal Basin Improvement 1,281,300 2,180,816 2,180,816 68,264 74,903 2,037,649 96162 Channel Improvements 717,220 0 0 0 C 96164 Allen's Creek Improvement Projects 1,281,300 1,281,300 1,281,300 1,281,300 96165 Exotic & Inv Species Control 200,000 200,000 200,000 199,813 188 Sub-Total 73,798,106 74,841,660 33,308 74,874,967 45,544,441 898,156 28,432,371 Water System 96721 System R & R-Maintenance 933,360 933,360 88,300 1,021,660 804,740 45,000 171,920 22 96739 Reclaimed Water Dist 45,744,326 46,520,307 43,180 46,563,487 36,796,286 722,277 9,044,925 23 96740 Water SupplylTreatment 5,442,034 5,442,034 5,442,034 4,200,517 116,458 1,125,059 96741 System R & R-Capitalized 9,460,404 9,460,404 9,460,404 7,108,396 778,850 1,573,159 96742 Line Relocation-Capitalized 11,548,137 11,548,137 (100,333) 11,447,804 5,576,345 13,015 5,858,444 24 96743 Mtr Bkflow Prev Dev/Chang 3,399,182 3,399,182 3,399,182 1,752,675 1,646,507 96744 System Expansion 2,249,673 2,249,673 2,249,673 1,199,030 1,050,643 96747 Rain Sensor Rebates 1,819 1,819 1,819 1,819 0 96750 Well Rehabilitation 1,354,379 1,354,379 1,354,379 965,014 76,321 313,045 96752 Water Service Lines 3,876,792 3,876,792 3,876,792 3,139,766 50,834 686,192 96757 Water Pick up Trucks 111,801 79,021 79,021 79,021 0 96758 Fluoride in Water System 289,780 289,780 289,780 83,596 20,725 185,459 96759 Water Main Ph 15-16-17 2,500,000 2,500,000 2,500,000 2,312,189 667 187,143 Item # 3 26 Attachment number 15 Page 5 of 6 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID YEAR: October 1, 2007 to March 31, 2008 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/1/07 Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref Water System (continued) 96760 Elevated Water Tanks Upgrade 2,958,600 2,958,600 2,958,600 2,138,038 32,789 787,773 96761 Telemetry for Wells 1,065,000 1,065,000 1,065,000 103,073 33,653 928,274 96763 Wellfield Expansion 3,977,310 3,977,310 3,977,310 252,223 439,126 3,285,961 96764 RO Plant Exp Res #1 1,335,040 1,335,040 1,335,040 338,037 657,683 339,320 96766 Water Quality Monitoring Devices 600,000 600,000 600,000 8,255 591,745 96767 RO Plant Exp Res #2 2,902,120 2,902,120 2,902,120 152,007 403,910 2,346,204 96768 Rebate Well, Lk, Pnd Irr Abandmt 100,000 100,000 100,000 1,920 98,080 96769 Trackhoe & Trailer 41,000 41,000 41,000 24,386 16,614 Sub-Total 99,890,758 100,633,959 31,147 100,665,107 67,012,946 3,415,694 30,236,466 Sewer System 96602 WWTP New Blending Tanks 400,000 0 0 0 C 96611 Bio-Solids Treatment 11,197,883 11,287,758 11,287,758 7,512,621 149,354 3,625,783 96613 NE Filter/Marshall Blow MCC 2,894,812 2,894,812 (38,122) 2,856,691 2,856,691 0 0 C 18 96615 Odor Control 714,746 714,746 714,746 557,335 141,853 15,558 96616 WPC Int Recycle Modifications 2,340,331 2,340,331 2,340,331 1,954,471 385,860 96619 WWTP Generator Replacements 3,118,331 3,118,331 3,118,331 1,392,100 41,808 1,684,423 96620 WWTP Headworks 4,835,000 6,230,052 38,122 6,268,174 332,219 6,064,433 -128,479 19 96621 WWTP New Presses 1,778,786 1,778,786 1,778,786 143,571 76,029 1,559,186 96622 WWTP Aeration Imp 2,982,000 2,982,000 2,982,000 297,213 35,371 2,649,416 96624 Liquid Disinfection 825,279 825,279 825,279 94,386 24,093 706,800 96630 Sanitary Sewer Ext 4,040,894 4,040,894 4,040,894 821,896 3,218,998 96634 San Util Reloc Accmmdtn 3,660,228 3,660,228 (88,445) 3,571,783 2,386,272 42 1,185,469 20 96645 Laboratory Upgrade & R&R 902,029 902,029 902,029 752,361 26,846 122,822 96654 Facilities Upgrade & Improv 2,180,517 2,180,517 2,180,517 1,649,077 531,440 96664 WPC R & R 9,908,398 10,177,913 10,177,913 9,013,825 269,572 894,516 96665 Sanitary Sewer R&R 24,327,540 24,327,540 9,245 24,336,785 14,087,668 1,573,188 8,675,929 21 96666 WWTP New Bypass & NE Pump 1,230,000 400,000 400,000 400,000 96670 Poll Stor Tk Remov-WPC 192,226 192,226 192,226 159,479 32,747 96685 WPC Master Plan Ph III 1,513,993 1,513,993 1,513,993 1,513,993 0 C 96686 Pump Station Replacement 13,854,814 13,854,814 13,854,814 9,506,771 1,546,323 2,801,720 Sub-Total 92,897,808 93,422,250 (79,200) 93,343,049 55,031,948 9,948,913 28,362,189 Gas System 96358 Environmental Remediation 1,936,936 1,936,936 1,936,936 809,964 114,194 1,012,777 96365 Line Relocation-Pinell Maint 2,216,089 1,551,089 1,551,089 327,895 1,223,194 96367 Gas Meter Change Out-Pin 1,030,000 1,030,000 1,030,000 110,640 919,360 96374 Line Relocation-Pin Capit 2,736,983 2,736,983 2,736,983 1,496,789 96,644 1,143,551 96376 Line Relocation - Pas Maint 430,000 430,000 430,000 8,006 421,994 96377 Pinellas New Main / Ser 11,478,613 10,978,613 10,978,613 9,184,656 1,793,958 96378 Pasco New Mains / Ser 12,141,782 9,141,782 9,141,782 6,843,368 38,190 2,260,224 96379 Pasco Gas Mtr Change Out 400,000 400,000 400,000 2,456 397,544 96381 Line Reloc-Pasco-Capital 455,000 455,000 455,000 954 454,046 96382 Gas Inventory - Work mgmt Sys 992,000 992,000 992,000 691,013 300,987 96384 Gas Building Renovation 574,800 574,675 574,675 126,336 4,570 443,769 96385 Gas Main Extensions 1,057,845 1,057,845 1,057,845 333,888 723,957 Sub-Total 35,450,048 31,284,923 0 31,284,923 19,935,965 253,599 11,095,359 Solid Waste 96426 Facility R & R 1,476,752 1,476,752 1,476,752 1,081,038 395,714 96438 Vehicle Acquisition 906,461 906,461 906,461 657,613 116,450 132,398 96440 Improvements to SW Complx 208,785 208,785 208,785 86,809 121,977 96442 SW Vehicle Replacement 1,029,769 1,029,769 1,029,769 544,815 484,954 96443 Res Container Acquisition-II 641,741 641,741 641,741 389,948 45,984 205,809 96444 Comm Container Acquisition-II 1,220,020 1,220,020 1,220,020 763,261 124,316 332,443 Sub-Total 5,483,527 5,483,527 0 5,483,527 3,523,483 286,750 1,673,295 Item # 3 27 Attachment number 15 Page 6 of 6 CAPITAL IMPROVEMENT PROGRAM PROGRAM & STATUS SUMMARY MID YEAR: October 1, 2007 to March 31, 2008 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/1/07 Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref Utility Miscellaneous 96516 Citywide Aerial Photo 189,666 189,666 189,666 149,533 40,134 96521 PW Infra Mgmt System 1,318,260 1,318,260 1,318,260 1,238,171 80,089 96523 Pub Utilities Adm Bldg R&R 235,054 235,054 235,054 164,272 8,078 62,704 Sub-Total 1,742,980 1,742,980 0 1,742,980 1,551,975 8,078 182,927 Recycling 96804 Recycling Carts/Dumpsters 671,925 671,925 671 ,925 349,898 18,000 304,027 96805 Recyc Expan/Prom/R&R 987,923 987,923 987,923 628,564 6,000 353,358 96806 Recycling Equip Replac 2,247,037 2,247,037 2,247,037 1,503,733 743,304 96807 Recycling Van Acquisition 151,000 151,000 151,000 146,600 4,400 Sub-Total 4,057,885 4,057,885 0 4,057,885 2,628,795 24,000 1,405,089 555,860,713 565,298,801 3,914,347 569,213,148 363,032,306 32,535,355 173,645,488 Item # 3 28 Amdmt Number Project Number Public Safety Programs 2 3 4 5 6 7 99273 99283 99299 99317 99329 99330 99331 Increase! (Decrease) Amount 286 901 5,370 46,156 119,860 Attachment number 16 Page 1 of 5 Special Program Fund Mid-Year Budget Amendments October 1, 2007 - March 31, 2008 Intrafund Transfer 4,645 (300,000) 255,355 Amount Description AmeriCorps Clearwater 2007 - To record a budget transfer of $4,645.47 to provide matching funds from project 181-99331 Special Law Enforcement Trust. Justice Assistance Grant FY05 - 07 - Record a $286.20 budget increase in interest earnings to match budget revenues with actual revenues received. Justice Assistance Grant - Record a $900.74 budget increase in interest earnings to match budgeted revenues with actual revenues received. Police Education Fund - Record a $5,369.75 budget increase in Police Education Fines to match budgeted revenues with actual revenues received. Investigative Recovery Costs - Record a $46,155.97 budget increase representing $45,798.67 in court forfeiture fees and $357.50 in other general revenue to match budgeted revenues with actual revenues received. The $357.50 in other general revenue is reimbursement by an attorney to reimburse the Police Department for towing services and officer time to examine evidence. Florida Contraband Forfeiture Record a $180,140.00 budget decrease representing $119,860.00 in court forfeiture fees to match budget revenues with actual revenues received offset by a $300,000.00 budget and actual transfers to 181-99331 Special Law Enforcement Trust Fund. Of the $300,000.00 transfer $100,000.00 will be used in the Safe Neighborhood category, $100,000.00 in the Technical Equipment category, and $100,000.00 in the Matching fund for Federal Grants. Special Law Enforcement Trust Record $255,355.00 budget and actual transfers representing a $300,000.00 transfer from 181-99330 Florida Contraband Forfeiture offset by $4,645.47 transfer to 181-99273 AmeriCorps Clearwater 2007 to provide match funding and $40,000.00 transfer to 181-99356 Safe Neighborhood Program. 29 Item # 3 Net Budget Amendment 4,645 286 901 5,370 46,156 (180,140) 255,355 Amdmt Number 8 9 10 11 Project Number 99350 99356 99387 99947 Public Safety Program Totals: Increase! (Decrease) Amount 4,614 Community Development Programs 177,187 12 13 14 99454 99459 99460 Attachment number 16 Page 2 of 5 Special Program Fund Mid-Year Budget Amendments October 1, 2007 - March 31, 2008 Intrafund Transfer 4,540 15,000 25,000 4,540 (100,000) (11,741) (522,612) Amount Description Vehicle Replacement Fund - Record $4,540.00 budget and actual transfers representing a transfer from 181-99908 Outside Duty Program. These transfers reflect an additional charge per each Outside Duty job that requires a police vehicle. This fund has been established to set aside money for the replacement of vehicles for the Police Department's Take Home Car Plan. Safe Neighborhood Program - Record $15,000.00 budget and actual transfers representing $40,000.00 transfer from 181-99331 Special Law Enforcement Trust offset by $25,000.00 transfer to 181-99947 Safe Neighborhood TV Specialist. Federal Forfeiture Sharing - Record a $4,614.36 budget increase in federal forfeiture revenue from the Department of Justice to match budgeted revenues with actual revenues received. Safe Neighborhood TV Specialist Record $25,000.00 budget and actual transfers from 181- 99356 Safe Neighborhood Program. This funding will be utilized in community outreach with it's monthly television program and internet capabilities to promote a Safe Neighborhood. Housing Rehab 2006 - To record a $100,000.16 Budget reduction from 2006 unused project funds transferring to 181-99618 I nfill Housing 2008 to close prior year HUD programs and roll balance forward to fiscal 2008. Public Services 2007 - To record a $11,741.04 Budget reduction from 2007 unused project funds, transferring to 181-99618 Infill Housing 2008 to close prior year HUD programs and roll balance forward to current fiscal 2008. Budget Transfer Public Facilities & Improvements 2007 - To record a $522,611.84 Budget reduction representing unused project funds transferred to 181-99618 Infill Housing 2008 to close prior year HUD programs and roll balance forward to current fiscal 2008. 30 Item # 3 Net Budget Amendment 4,540 15,000 4,614 25,000 181,727 (100,000) (11,741) (522,612) Amdmt Number 15 16 17 18 19 20 21 Project Number 99461 99462 99463 99464 99465 99466 99617 Increase! (Decrease) Amount Attachment number 16 Page 3 of 5 Special Program Fund Mid-Year Budget Amendments October 1, 2007 - March 31, 2008 Intrafund Transfer (188,721) (295,668) (253,369) (27,990) (123,681) (310,801) 151,670 Amount Description Economic Development 2007 - To record a $188,720.52 Budget reduction from 2007 unused project funds, transferring to 181-99618 Infill Housing 2008 to close prior year HUD programs and roll balance forward to current fiscal 2008. Housing Rehab 2007 - To record a $295,667.81 Budget reduction from 2007 unused project funds transferring to 181-99618 Infill Housing 2008 to close prior year HUD programs and roll balance forward to current fiscal 2008. Program Administration 2007 - To record a $253,368.71 budget transfer to 181-99618 Infill Housing 2008 to close prior year HUD programs and roll balance forward to current fiscal 2008. Fair Housing 2007 - To record a $27,989.64 budget transfer to 181-99617 Relocation & Demolition 2008 to close prior year HUD programs and roll balance forward to current fiscal 2008. Relocation & Demolition 2007 - To record a $123,680.81 budget transfer to 181-99617 Relocation & Demolition 2008 and to close prior year HUD programs and roll balance forward to current fiscal 2008. Infill Housing 2007 - To record a $310,801.33 budget reduction representing budget transfer to 181-99618 Infill Housing 2008 to close prior year HUD programs and roll balance forward to current fiscal 2008. Relocation & Demolition 2008 - To record a $151,670.45 budget increase representing budget transfers of $123,680.81 from 181-99465 Relocation & Demolition 2007 and $27,989.64 from 181-99464 Fair Housing 2007 to close prior year HUD programs and roll balance forward to current fiscal 2008. 31 Item # 3 Net Budget Amendment (188,721) (295,668) (253,369) (27,990) (123,681) (310,801) 151,670 Amdmt Number 22 Project Number 99618 Community Development: Total: Miscellaneous Programs: 23 24 25 26 27 28 99851 99871 99889 99898 99908 99910 Increase! (Decrease) Amount 283,897 1,230 108 366 140,165 29,761 Attachment number 16 Page 4 of 5 Special Program Fund Mid-Year Budget Amendments October 1, 2007 - March 31, 2008 Intrafund Transfer 1,682,911 o (4,540) Amount Description Infill Housing 2008 - To record $1,682,911.41 budget increase representing budget transfers of $100,000.16 from 181-99454 Housing Rehab 2006, $522,611.84 from 181-99460 Public Facilities & Improvement 2007, $188,720.52 from 181-99461 Economic Development 2007, $295,667.81 from 181-99462 Housing Rehab 2007, $253,368.71 from 181-99463 Program Administration 2007, $310,801.33 from 181-99466 Infill Housing 2007, and $11,741.04 from 181-99459 Public Services 2007 to close prior year HUD programs and roll balance forward to current fiscal 2008. o Special Events YR 07-08 - Record a $283,897.37 budget increase representing: $138,403.60 in sales, $42,397.25 in sponsorships, $1,760.00 in memberships registrations, $4,250.00 in donations, and $97,086.52 in rentals to match budgeted revenues with actual revenues received. State Brownfield $1,230.00 budget match budgeted received. Redevelopment - Record a increase in interest earnings to revenues with actual revenues Teen Club - Record a $107.50 budget increase in donations to match budgeted revenues with actual revenues received. Fire Department Honor Guard - Record a $366.00 budget increase in donations to match budgeted revenues with actual revenues received. Police - Outside Duty - Record a $135,625.00 budget increase representing $140,165.00 in contractual services to match budgeted revenues with actual revenues received offset by $4,540.00 budget and actual transfers to 181-99350 Vehicle Replacement Fund. The $4,540.00 will be used to fund replacement Police vehicles. Library Special Account - Record a $29,760.79 budget increase in donations to match budgeted revenues with actual revenues received. 32 Item # 3 Net Budget Amendment 1,682,911 o 283,897 1,230 108 366 135,625 29,761 Amdmt Number 29 30 Project Number 99962 99970 Miscellaneous Programs Total: Grand Total: Increase! (Decrease) Amount 3,948 2,256 461,731 638,917 Attachment number 16 Page 5 of 5 Special Program Fund Mid-Year Budget Amendments October 1, 2007 - March 31, 2008 Intrafund Transfer (4,540) Amount Description Parks & Recreation Specified & Gift Program - Record a $3,947.84 budget increase in donations to match budgeted revenues with actual revenues received. Tree Replacement Program - Record $2,256.00 budget increase in fines to match budgeted revenues with actual revenues received. o 33 Item # 3 Net Budget Amendment 3,948 2,256 457,191 638,917 Attachment number 17 Page 1 of 2 SPECIAL PROGRAM STATUS SUMMARY MID YEAR REVIEW: October 1,2007 to March 31, 2008 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/01/2007 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref PLANNING PROGRAMS 99128 Countrywide Consistency Grant 45,050 45,050 0 45,050 33,910 0 11,140 99141 Historic District Evaluation 40,000 40,000 0 40,000 27,852 0 12,148 99142 Design Review 10,000 10,000 0 10,000 0 0 10,000 99143 Enclave Annexation 15,000 15,000 0 15,000 0 0 15,000 99144 Boos Development Mitigation 250,000 250,000 250,000 250,000 Sub-Total 360,050 360,050 0 360,050 61,762 0 298,288 PUBLIC SAFETY PROGRAMS 99269 AmeriCorps Clearwater 2008 0 194,242 0 194,242 41,301 2,500 150,441 99270 Red Light Running Project YR 2 0 32,225 0 32,225 29,617 2,500 108 99271 FY07 JAG Equipment Grant 103,971 103,971 0 103,971 30,850 72,736 385 99272 BZPP 2005 Grant 99,999 99,978 0 99,978 99,978 0 0 C 99273 Americorps Clearwater 2007 190,512 178,090 4,645 182,735 151,290 0 31,445 99274 Homeless Shelter 07 121,078 237,791 0 237,791 237,791 0 0 99275 Bulletproof Vest Partnership '06 14,268 14,268 0 14,268 5,432 0 8,836 99276 Red Light Running Project 52,000 49,993 0 49,993 49,993 0 0 C 99277 Clearwater Human Trafficking 450,000 450,000 0 450,000 105,752 0 344,248 99279 Police Recruitments 50,000 50,000 0 50,000 31,544 0 18,456 99280 Americorps Clearwater 2006 263,792 174,359 0 174,359 174,359 0 (0) C 99281 Fed Forfeitures - Treasury 120,760 126,811 0 126,811 20,871 0 105,940 99282 COPS Technology 2005 246,661 246,661 0 246,661 122,224 81,482 42,955 99283 Justice Assistance Grant FY05-07 105,437 106,326 286 106,612 95,643 3,990 6,979 2 99284 BeachWalk Police Aides 80,000 80,000 0 80,000 61,356 0 18,644 99286 COPS 2004 Technology 692,634 692,634 0 692,634 458,986 232,029 1,619 99289 Downtown Ambassadors 3,000 3,000 0 3,000 0 0 3,000 99290 Traffic Safety 1,841 1,841 0 1,841 1,277 0 564 99299 Justice Assistance Grant FY07-08 69,086 70,753 901 71,654 0 0 71,654 3 99310 K-9 Equipment 26,758 27,758 0 27,758 27,293 0 465 99316 Police Volunteers 100,500 101,000 0 101,000 83,334 0 17,666 99317 Police Education Fund 1,004,328 1,022,905 5,370 1,028,275.12 934,322 6,211 87,742 4 99325 Citizen's Police Academy 34,113 34,113 0 34,113 28,982 0 5,131 99329 Investigative Recovery Costs 1,522,560 1,591,384 46,156 1,637,540 1,014,171 26,826 596,543 5 99330 FL Contraband Forfeiture Fnd 712,108 943,024 (180,140) 762,884 501,384 2,300 259,200 6 99331 Law Enforcement Trust Fd 2,272,108 2,272,108 255,355 2,527,463 2,012,936 0 514,527 7 99332 Officer Friendly Program 149,230 149,230 0 149,230 141,288 28 7,914 99350 Vehicle Replacement Fund 77,510 86,970 4,540 91,510 0 0 91,510 8 99353 DUI Education Program 3,000 3,000 0 3,000 1,420 0 1,580 99356 Safe Neighborhood Program 231,645 231,645 15,000 246,645 188,379 0 58,266 9 99363 DUI Equipment Fund 19,000 19,000 0 19,000 18,889 0 111 99364 Crime Prevention Program 22,620 23,095 0 23,095 15,250 0 7,845 99387 Federal Forfeiture Sharing 638,226 719,855 4,614 724,469 374,682 0 349,787 10 99947 Safe Neighborhood TV Specialist 533,648 533,648 25,000 558,648 501,962 150 56,536 11 Sub-Total 10,012,393 10,671,679 181,727 10,853,406 7,562,556 430,752 2,860,097 COMMUNITY DEVELOPMENT 99414 Public Fac & Imprvmts 2004 768,562 768,562 0 768,562 768,562 0 0 99421 Housing Consulting Service 115,000 115,000 0 115,000 49,134 0 65,866 99424 Public Fac & Imprvmts 2005 249,400 249,400 0 249,400 249,400 0 0 C 99425 Public Svces 2005 155,322 155,322 0 155,322 155,323 0 0 C 99451 PublicServices 2006 161,997 161,997 0 161,997 161,997 0 0 99452 Public Facilities 2006 303,750 303,750 0 303,750 303,750 0 0 C 99453 Economic Development 2006 37,017 37,017 0 37,017 37,017 0 0 C 99454 Housing Rehab 2006 201,318 201,318 (100,000) 101,318 101,318 0 0 12 99455 Program Administration 2006 195,026 195,026 0 195,026 195,026 0 0 C 99456 Fair Housing 2006 14,868 14,868 0 14,868 14,868 0 0 99457 Relocation/Demolition 6,000 6,000 0 6,000 6,000 0 0 99458 I nfill Housing 2006 214,458 214,458 0 214,458 214,458 0 0 C 99459 Public Services 2007 189,162 189,162 (11,741) 177,421 161,396 16,025 0 13 99460 Public Facilities 2007 613,837 613,838 (522,612) 91,225 82,826 8,400 0 14 99461 Economic Development 2007 215,975 215,975 (188,721) 27,254 27,254 0 0 C 15 99462 Housing Rehab 2007 409,837 409,837 (295,668) 114,169 65,012 0 49,158 16 99463 Program Administration 2007 420,084 420,084 (253,369) 166,715 166,715 0 0 17 99464 Fair Housing 2007 43,284 43,284 (27,990) 15,294 15,294 0 0 18 99465 Reloc/Demolition 2007 140,889 140,889 (123,681) 17,209 17,209 0 0 19 99466 I nfill Housing 2007 356,535 356,535 (310,801) 45,734 12,772 0 32,962 20 34 Item # 3 Attachment number 17 Page 2 of 2 SPECIAL PROGRAM STATUS SUMMARY MID YEAR REVIEW: October 1,2007 to March 31, 2008 Actual Expenditures Budget Amended Revised Project Open Available Amend Description 10/01/2007 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref 99611 Public Services 2008 135,107 135,107 0 135,107 30,438 104,669 0 99612 Public Facilities 2008 173,660 173,660 0 173,660 122 123,660 49,878 99613 Economic Development 28,000 28,000 0 28,000 14,405 0 13,595 99614 Housing Rehab 2008 270,776 270,776 0 270,776 82,041 0 188,735 99615 Program Administration 2008 177,691 177,691 0 177,691 90,342 0 87,349 99616 Fair Housing 2008 27,319 27,319 0 27,319 14,355 12,965 0 99617 Relocation/Demolition '08 40,000 40,000 151,670 191,670 4,080 0 187,590 21 99618 I nfill Housing 2008 112,500 112,500 1,682,911 1,795,411 1,861 0 1,793,550 22 Sub-Total 5,777,375 5,777,375 0 5,777,375 3,042,974 265,719 2,468,685 SOCIAL SERVICES 99538 Affordable Housing Imp Fees 551,061 551,061 0 551,061 132,236 0 418,825 99562 HUD Special Education 30,000 30,000 0 30,000 26,200 0 3,800 Sub-Total 581,061 581,061 0 581,061 158,436 0 422,625 MARINE 99704 Sembler Mitigation Project 586,992 611,195 0 611,195 113,148 22,620 475,428 99707 Beach Guard Donations 63,913 68,093 0 68,093 50,176 0 17,917 Sub-Total 650,905 679,289 0 679,289 163,324 22,620 493,345 MISCELLANEOUS PROGRAMS 99802 Brownfield Revolving Loan 1,200,000 1,200,000 0 1,200,000 147,517 7,632 1,044,851 99804 City Manager's Flexibility Fund 771,238 771,238 0 771,238 536,287 6,450 228,501 99822 JWB-Norton Teen 2001 210,314 246,602 0 246,602 228,175 0 18,427 99834 Neighborhood Svces Grants 150,000 150,000 0 150,000 108,616 0 41,384 99835 JWB Programmer N. Greenwood 163,464 205,367 0 205,367 184,609 0 20,758 99837 Federal EPA Assessment 400,000 400,000 0 400,000 400,000 0 0 99843 Mgt Training Initiatives 721,547 721,547 0 721,547 409,706 0 311,841 99844 United Way 6,080 6,080 0 6,080 3,536 0 2,544 99845 Assistance to Firefighters Grant Prgm 418,925 325,364 0 325,364 325,364 0 0 C 99846 Economic Development - QTI 72,360 72,360 0 72,360 29,116 0 43,244 99847 JWB - Wood Valley Teens 100,746 136,272 0 136,272 115,643 0 20,629 99850 Performing Art Center 300,000 300,000 0 300,000 300,000 0 0 C 99851 Special Events FY07-08 1,268,526 1,845,835 283,897 2,129,732 1,906,712 40,020 183,000 23 99852 JWB - N. Greenwood Camp 2007 100,993 90,269 0 90,269 90,269 0 0 C 99853 JWB - Ross Norton Camp 2007 48,441 33,569 0 33,569 33,669 0 (100) C 99854 Brownfield EPA Assessment 0 400,000 0 400,000 25,941 35,403 338,656 99870 Drive Cam Driver 15,000 15,000 0 15,000 14,900 95 5 99871 State Brownfields Redevelopment Acct 151,249 153,625 1,230 154,855 54,132 1,895 98,828 24 99877 Building Code Enforcement Surplus 482,818 482,818 0 482,818 0 0 482,818 99879 Youth Engagement Initiatives 1,000 1,000 0 1,000 1,000 0 0 99885 Clearwater Auto Site 350,000 350,000 0 350,000 350,000 0 0 99889 Teen Club 2,111 2,782 108 2,889 1,395 0 1,494 25 99890 Cultural Art Fund 13,081 13,081 0 13,081 0 0 13,081 99898 Fire Dept Honor Guard 8,645 9,675 366 10,041 8,690 0 1,351 26 99899 GASB 34 Implementation 238,000 238,000 0 238,000 62,338 20,000 155,662 99908 Police - Outside Duty 3,656,278 3,863,950 135,625 3,999,575 4,062,405 0 (62,831) 27 99910 Library Special Account 521,766 532,685 29,761 562,446 446,794 5,415 110,237 28 99925 Peg Access Support 779,761 779,761 0 779,761 684,645 0 95,116 99927 Emergency Operation 4,125,098 4,125,098 0 4,125,098 2,679,644 73,598 1,371,856 99928 Nagano Sister City Program 72,329 72,329 0 72,329 68,615 0 3,714 99950 IDB Fees 54,131 54,131 0 54,131 32,830 0 21,301 99962 Parks & Rec Gift Giving Pgm 1,319,604 1,329,233 3,948 1,333,181 1,321,944 0 11,237 29 99966 I ntegrated Disability Mgmt Assmnt & I mpl 80,000 80,000 0 80,000 40,000 0 40,000 99970 Tree Replacement Project 792,172 826,355 2,256 828,611 577,408 870 250,333 30 99982 EMS Incentive/Recognition 45,175 48,400 0 48,400 36,791 0 11,609 99983 Local Mitigation Strategy 50,000 50,000 0 50,000 45,744 0 4,256 99995 Water Conservation Devices 100,000 100,000 0 100,000 87,369 0 12,631 99997 Main Library Field Trust 115,571 115,571 0 115,571 0 0 115,571 99998 Safety Village 26,166 26,166 0 26,166 21,716 0 4,450 Sub-Total 18,932,590 20,174,162 457,191 20,631,353 15,443,520 191,378 4,996,455 TOTAL ALL PROJECTS 36,314,374 38,243,617 638,917 38,882,534 26,432,572 910,469 11,539,496 35 Item # 3 Revenues Infrastructure Sales Tax Revenue Allocation of Undesignated Reserves Expend itu res Transfer to Capital Improvement Fund Attachment number 18 Page 1 of 1 City of Clearwater SPEC~LDEVELOPMENTFUND Mid Year Amendments FY 2007108 Increasel (Decrease) Description (800,000) The amendment reflects a decrease in Sales Tax Revenue with the slowing economy. This category will be reviewed for possible further amendment at third quarter. Mid Year amendments reflect the transfer of $2,000,000 of undesignated retained earnings of the Special Development Fund to capital improvement project 315-93405, Downtown Boat Slips, to reduce the borrowing requirements for the project. This transfer was approved by the City Council on April 17, 2008. Net Revenue Amendments $2,000,000 $ 1,200,000 Mid Year amendments reflect the transfer of $2,000,000 of undesignated retained earnings of the Special Development Fund to capital improvement project 315-93405, Downtown Boat Slips, to reduce the borrowing requirements for the project. This transfer 2,000,000 was approved by the City Council on April 17, 2008. $ 2,000,000 Net Expenditure Amendments 36 Item # 3 SPECIAL REVENUE FUNDS Mid Year: October 1, 2007 - March 31, 2008 Original Budget 2007/08 Attachment number 19 Page 1 of 2 First Quarter Mid Year Amended Budget Amended Budget 2007/08 2007/08 Amendments SPECIAL DEVELOPMENT FUND Revenues: Ad Valorem Taxes Infrastructure Tax Interest Earnings Open Space Fees Recreation Facility Impact Fees Recreation land Impact Fees Transportation Impact local Option Gas Tax Allocation of Designated Reserves Allocation of Undesignated Reserves Transfer-In from Capital Improvement Plan 2,820,720 11,365,000 600,000 200,000 50,000 405,000 308,700 1,522,560 895,000 o o 18,166,980 2,820,720 11,365,000 600,000 200,000 50,000 405,000 308,700 1,522,560 895,000 o o 18,166,980 2,820,720 10,565,000 600,000 200,000 50,000 405,000 308,700 1,522,560 895,000 2,000,000 o 19,366,980 (800,000) 2,000,000 1,200,000 Expenditu res: Transfer to Capital Improvement Fund Road Millage I nfrastructu re Tax Transportation I mpact fees Open Space I mpact fees Recreation land Impact fees local Option Gas Tax Undesignated Retained Earnings Debt Service on Penny for Pinellas Bonds 2,820,720 3,350,000 290,000 750,000 750,000 1,100,000 o 6,873,030 15,933,750 2,820,720 3,950,000 320,750 750,000 750,000 1,100,000 o 6,873,030 16,564,500 2,820,720 3,950,000 320,750 750,000 750,000 1,100,000 2,000,000 6,873,030 18,564,500 2,000,000 2,000,000 37 Item # 3 Attachment number 19 Page 2 of 2 SPECIAL REVENUE FUNDS Mid Year: October 1, 2007 - March 31, 2008 Original First Quarter Mid Year Budget Amended Budget Amended Budget 2007/08 2007/08 2007/08 Amendments SPECIAL PROGRAM FUND Revenues: CDBG/Home Funds 1,703,410 1,703,410 1,703,410 0 Interest Earnings 300,000 302,417 304,834 2,417 Grant Funds 0 0 0 0 Police Fines and Court Proceeds 0 172,529 350,427 177,898 Donations 0 38,432 76,864 38,432 Sales 0 138,404 276,807 138,404 Rentals 0 97,087 194,173 97,087 Sponsorships 0 42,397 84,795 42,397 Me mbershi ps/R egistrations 0 1,760 3,520 1,760 Contractual Services 0 140,165 280,330 140,165 Miscellaneous 0 0 358 358 Transfers from General Fund United Way Program 1,500 1,500 1,500 0 Sister City Program 3,000 3,000 3,000 0 City Manager's Flexibility Fund 100,000 100,000 100,000 0 Neighborhood Grants 25,000 25,000 25,000 0 2,132,910 2,766,100 3,405,018 638,917 Expenditu res: CDBG/Home Funds 1,703,410 1,703,410 1,703,410 Public Safety 0 5,370 322,722 317,352 Marine 0 0 0 0 Parks & Recreation 0 0 0 0 Special Events 0 283,897 283,897 Sister City Program 3,000 3,000 3,000 0 United Way Program Fund 1,500 1,500 1,500 0 City Manager's Flexibility Fund 100,000 100,000 100,000 0 Neighborhood Grants 25,000 25,000 25,000 0 Other Miscellaneous Programs 0 358 38,026 37,668 1,832,910 1,838,638 2,477,555 638,917 LOCAL HOUSING ASSISTANCE TRUST FUND Revenues: SHIP Funds Expenditu res: SHIP Program 1,195,250 1,195,250 1,195,250 1,195,250 1,195,250 1,195,250 1,195,250 1,195,250 1,195,250 o 38 Item # 3 Attachment number 20 Page 1 of 2 City of Clearwater, Florida ADMINISTRA TIVE CHANGE ORDERS Mid Year Review FY 2007 / 08 In accordance with City of Cleanvater Code Section 2.564(2), the City Manager may approve and execute change orders without City Council approval within certain limitations. The following change order have been administratively approved since the last report to the Council based on the code specified criteria: 3/10/08 3/17/08 3/31/08 4/7/08 4/22/08 1. Increases do not exceed 10% over Council approved amount on a cumulative basis. 2. Change does not change the scope of a project. 3. Price increases do not require additional appropriation to the project. 4. Contract price decreases may be approved without limitation. 5. The time for completion may not be extended by more than sixty (60) days, in anyone change or cumulatively for the same project. ***** Administrative Change Order #1 - Northeast APCF Secondary Digester Cleaning Project (06-0057-UT). This is an overrun of the digester cleaning line due to the actual existing tank contents being significantly greater than what was estimated. Contingency will be used to cover $30,000 of the overrun. This CO will cover the remaining overage. American Process Group 12,941.91 Administrative Change Order #3 and Final - 2007 Street Resurfacing (07-0011- EN). Council approved change Order #1 on 10/17/07. Change Order #2 was approved by the City Manager on 1/15/08. This change order is necessary to increase / add items as necessary to provide payment to the contractor for additional work within the scope of the project and to adjust bid items for final over and under- runs to close-out the project. RE Purcell Construction, Inc. 16,459.42 Administrative Change Order #2 & Final - Joe DiMaggio Sports Complex Demolition ofField House (07-0035-PR). Change Order #1 was approved 9/6/07. This change order is for closeout pmposes only, reducing the contingency by the unused amount. Sonny Glasbrenner, Inc. (7,774.50) Administrative Change Order #1 - 2007 Sidewalk Project (07-0023-EN). This is for the pmpose of decreasing unused items and adding an additional necessary item. This change order does not increase or decrease the original contract amount. This change order adds no additional time to the contract. Southwest Contracting, Inc. 00.00 Administrative Change Order #2 & Final - Countryside Little League Restroom / Concession Building (07-0016-PR). This change order adds forty-two (42) additional days to the contract. Grosz & Stamper Construction Company, Inc. 00.00 39 Item # 3 4/23/08 5/15/08 City of Clearwater, Florida ADMINISTRA TIVE CHANGE ORDERS Mid Year Review FY 2007 / 08 Administrative Change Order #1 and Final- City Nursery Maintenance Building (07-0018-PR). This change order is for closeout purposes only, adding two items and reducing the contingency. Cairns Corporation Administrative Change Order #2 and Final- Pier 60 Storage Building (07-0033- EN). This change order is for contract closeout purposes. Caladesi Construction Co. 40 Attachment number 20 Page 2 of 2 (6,193.82) 00.00 Item # 3 Attachment number 21 Page 1 of 1 ORDINANCE NO. 7979-08 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE OPERATING BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2008 TO REFLECT INCREASES AND DECREASES IN REVENUES AND EXPENDITURES FOR THE GENERAL FUND, SPECIAL DEVELOPMENT FUND, SPECIAL PROGRAM FUND, WATER AND SEWER FUND, STORMWATER UTILITY FUND, GAS FUND, SOLID WASTE FUND, RECYCLING FUND, AIRPARK FUND, PARKING FUND, AND CENTRAL INSURANCE FUND, AS PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE. WHEREAS, the budget for the fiscal year ending September 30, 2008, for operating purposes, including debt service, was adopted by Ordinance No. 7866-07; and WHEREAS, at the Mid Year Review it was found that increases and decreases are necessary in the total amount of $979,392 for revenues and $1,714,212 for expenditures; and WHEREAS, a summary of the amended revenues and expenditures is attached hereto and marked Exhibit A; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Section 1 of Ordinance No. 7866-07 is amended to read: Pursuant to the Amended City Manager's Annual Report and Estimate for the fiscal year beginning October 1, 2007 and ending September 30, 2008 a copy of which is on file with the City Clerk, the City Council hereby adopts .an amended budget for the operation of the City, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank Hibbard, Mayor Approved as to form: Attest: Pamela K. Akin, City Attorney Cynthia E. Goudeau, City Clerk Item # 3 41 Ordinance No. 7979-08 Attachment number 22 Page 1 of 2 EXHIBIT A 2007-08 BUDGET REVENUE First Quarter Mid Year Original Amended Amended Budget Budget Budget 2007/08 2007/08 2007/08 Amendments General Fund: Property Taxes 47,273,940 47,273,940 47,273,940 Franchise Fees 9,833,640 9,833,640 9,833,640 Utility Taxes 11,928,390 11,928,390 11,928,390 Licenses, Permits & Fees 4,492,580 4,492,580 4,492,580 Sales Tax 6,564,320 6,197,530 6,197,530 Communications Services Tax 7,045,750 7,045,750 7,045,750 Intergovernmental Revenues 11,809,270 12,472,210 12,472,210 Charges for Current Services 3,763,800 3,799,950 3,869,800 69,850 Fines & Forfeitures 955,000 955,000 955,000 Interest Income 1,263,950 1,263,950 1,263,950 Miscellaneous 1,053,710 1,503,710 1,803,710 300,000 Interfund Charges / Transfers In 17,193,280 17,220,388 17,220,388 Transfer from Surplus 0 623,485 499,645 (123,840) Total, General Fund 123,177 ,630 124,610,522 124,856,532 246,010 Special Revenue Funds: Special Development Fund 18,166,980 18,166,980 18,805,897 638,917 Special Program Fund 2,132,910 4,062,152 5,262,152 1,200,000 Local Housing Asst Trust Fund 1,195,250 1,195,250 1,195,250 Utility & other Enterprise Funds: Water & Sewer Fund 59,930,170 59,930,170 56,730,170 (3,200,000) Stormwater Utility Fund 14,436,690 14,499,680 14,532,988 33,308 Solid Waste Fund 18,153,900 18,153,900 18,060,600 (93,300) Gas Fund 50,656,650 53,123,570 52,144,160 (979,410) Recycling Fund 2,834,930 3,044,260 3,334,260 290,000 Marine (and Aviation) Fund 4,823,730 4,702,910 4,702,910 Airpark Fund 0 233,000 235,070 2,070 Parking Fund 4,102,130 4,342,130 4,447,830 105,700 Harborview Center Fund 704,360 704,360 704,360 Internal Service Funds: Administrative Services Fund 10,200,730 10,200,730 10,200,730 General Services Fund 5,236,710 5,236,710 5,236,710 Garage Fund 13,293,770 13,293,770 13,293,770 Central Insurance Fund 21,306,060 21,690,338 24,426,435 2,736,097 Total, All Funds 350,352,600 357,190,432 358,169,824 979,392 Ordinance #7979-08 42 Item # 3 Attachment number 22 Page 2 of 2 EXHIBIT A (Continued) 2007-08 BUDGET EXPENDITURES First Quarter Mid Year Original Amended Amended Budget Budget Budget 2007/08 2007/08 2007/08 Amendments General Fund: City Council 295,920 295,920 295,920 City Manager's Office 1,268,700 1,268,700 1,178,700 (90,000) City Attorney's Office 1,676,820 1,676,820 1,676,820 City Audit 162,870 172,870 172,870 Development & Neighborhood Svcs 4,295,940 4,395,940 4,395,940 Economic Development & Housing SVI 1,436,710 1,436,710 1,436,710 Engineering 7,028,070 7,028,070 7,028,070 Equity Services 338,200 338,200 338,200 Finance 2,265,190 2,255,190 2,255,190 Fire 21,423,410 21,423,410 21,423,410 Human Resources 1,231,480 1,231,480 1,231,480 Library 6,433,700 6,433,700 6,433,700 Marine & Aviation 1,221,490 1,221,490 1,261,490 40,000 Non-Departmental 6,394,690 7,691,432 7,791,432 100,000 Office of Management & Budget 305,160 305,160 305,160 Official Records & Legislative Svcs 1,255,700 1,255,700 1,255,700 Parks & Recreation 21,888,050 22,023,510 22,101,520 78,010 Planning 1,414,750 1,414,750 1,414,750 Police 36,970,730 36,970,730 37,088,730 118,000 Public Communications 1,098,590 1,098,590 1,098,590 Public Services 3,684,770 3,585,460 3,585,460 Allocation to Reserve 1,086,690 1,086,690 1,086,690 Total, General Fund 123,177 ,630 124,610,522 124,856,532 246,010 Special Revenue Funds: Special Development Fund 15,933,750 16,564,500 17,203,417 638,917 Special Program Fund 1,832,910 3,762,152 5,762,152 2,000,000 Local Housing Asst Trust Fund 1,195,250 1,195,250 1,195,250 Utility & other Enterprise Funds: Water & Sewer Fund 59,930,170 59,930,170 56,730,170 (3,200,000) Stormwater Utility Fund 14,436,690 14,499,680 14,532,988 33,308 Solid Waste Fund 18,068,320 18,068,320 17,975,000 (93,320) Gas Fund 45,896,470 47,777,980 46,782,550 (995,430) Recycling Fund 2,834,930 3,017,740 3,307,440 289,700 Marine (and Aviation) Fund 4,774,180 4,522,040 4,522,040 Airpark Fund 0 232,540 235,070 2,530 Parking Fund 3,804,260 3,952,580 4,008,980 56,400 Harborview Center Fund 704,360 704,360 704,360 Internal Service Funds: Administrative Services Fund 10,197,640 10,197,640 10,197,640 General Services Fund 5,235,590 5,235,590 5,235,590 Garage Fund 13,293,770 13,293,770 13,293,770 Central Insurance Fund 19,986,040 20,370,318 23,106,415 2,736,097 Total, All Funds 341,301,960 347,935,152 349,649,364 1,714,212 Ordinance #7979-08 43 Item # 3 Attachment number 23 Page 1 of 1 ORDINANCE NO. 7980-08 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING THE CAPITAL IMPROVEMENT BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2008, TO REFLECT A NET INCREASE OF $3,914,347 PROVIDING AN EFFECTIVE DATE. WHEREAS, the Capital Improvement Budget for the fiscal year ending September 30,2008 was adopted by Ordinance No. 7867-07; and WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to provide for the expenditure of money for proper purposes not contained in the budget as originally adopted due to unforeseen circumstances or emergencies arising during the fiscal year; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA; Section 1. Section 1 of Ordinance No. 7867-07 is amended to read: Pursuant to the Mid Year Amended Capital Improvement Program Report and Estimated Budget for the fiscal year beginning October 1, 2007 and ending September 30, 2008, a copy of which is on file with the City Clerk, the City Council hereby adopts a Mid Year Amended budget for the capital improvement fund for the City of Clearwater, a copy of which is attached hereto as Exhibit A. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank Hibbard Mayor Approved as to form: Attest: Pamela K. Akin City Attorney Cynthia E. Goudeau City Clerk 44 Item # 3 Ordinance #7980-08 Attachment number 24 Page 1 of 2 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2007/08 First Qtr Mid Year Original Amended Amended Budget Budget Budget 2007/08 2007/08 2007/08 Amendments Police Protection 250,000 (555,302) (555,302) Fire Protection 451,000 458,000 458,000 Major Street Maintenance 3,775,720 3,730,165 3,974,164 243,999 Sidewalks and Bike Trail 0 161,015 1,429,596 1,268,581 Intersections 435,000 385,824 385,824 Parking 300,000 267,230 267,230 Miscellaneous Engineering 35,000 73,250 73,250 Land Acquisition 0 (759) (759) Park Development 10,155,410 11,024,722 11,285,697 260,975 Marine Facilities 160,000 11,310,000 13,896,097 2,586,097 Airpark Facilities 10,000 10,000 10,000 Libraries 706,290 706,290 373,275 (333,015) Garage 2,840,500 2,840,500 2,840,500 Maintenance of Buildings 998,000 998,000 900,455 (97,545) Miscellaneous 909,000 909,000 909,000 Stormwater Utility 5,511,300 6,554,854 6,588,162 33,308 Gas System 6,168,830 2,003,705 2,003,705 Solid Waste 160,000 160,000 160,000 Utilities Miscellaneous 44,000 44,000 44,000 Sewer System 12,347,280 12,871,722 12,792,522 (79,200) Water System 10,971,460 11,714,662 11,745,809 31,147 Recycling 140,000 140,000 140,000 TOTAL 56,368,790 65,806,878 69,721,225 3,914,347 GENERAL SOURCES: General Operating Revenue 2,072,330 3,131,859 2,958,844 (173,015) General Revenue/County Co-op 706,290 706,290 706,290 Road Millage 2,820,720 2,820,720 2,820,720 Penny for Pine lias 3,350,000 3,950,000 3,950,000 Transportation Impact Fee 290,000 320,750 320,750 Development Impact Fee 0 0 0 Local Option Gas Tax 1,100,000 1,100,000 1,100,000 Recreation Land Impact Fee 750,000 750,000 750,000 Open Space Impact Fee 750,000 750,000 750,000 Special Development Fund 0 0 2,000,000 2,000,000 Special Program Fund 30,000 30,000 30,000 Grants - Other Agencies 4,700,000 4,672,115 6,040,696 1,368,581 Sales of Surplus Revenue 0 1,087 2,062 975 Donation Revenue 0 (67,775) (67,775) Other Governmental Units 0 1,399,824 1,399,824 Other Contributions 0 0 49,400 Ite~9i~ 45 Ordinance # 7980-08 Attachment number 24 Page 2 of 2 EXHIBIT A CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2007/08 First Qtr Mid Year Original Amended Amended Budget Budget Budget 2007/08 2007/08 2007/08 Amendments SELF SUPPORTING FUNDS: Marine/Aviation Revenue 50,000 50,000 50,000 Parking Revenue 303,000 303,000 303,000 Harborview Revenue 118,910 118,910 118,910 Utility System: Water Revenue 1,978,500 1,978,500 1,978,500 Sewer Revenue 15,800 15,800 15,800 Water Impact Fees 250,000 250,000 250,000 Sewer Impact Fees 1,044,600 1,044,600 1,044,600 Utility R&R 2,706,060 2,706,060 2,706,060 Stormwater Utility Revenue 2,609,570 2,672,560 2,705,868 33,308 Gas Revenue 5,945,000 1,780,000 1,780,000 Grants - Other Agencies 0 980,564 1,029,566 49,001 INTERNAL SERVICE FUNDS: Garage Revenue 179,000 179,000 179,000 Administrative Services Revenue 500,000 500,000 500,000 Central Insurance Revenue 0 0 2,736,097 2,736,097 BORROWING - GENERAL SOURCES: Lease Purchase - General Fund 383,000 (420,215) (420,215) Lease Purchase - Special Events Revenue 34,000 34,000 34,000 BORROWING - SELF SUPPORTING FUNDS: Lease Purchase - Water 73,780 41,000 41,000 Lease Purchase - Solid Waste 160,000 160,000 160,000 Lease Purchase - Recycling 140,000 140,000 140,000 Bond Issues - Water & Sewer 17,303,000 17,303,000 17,303,000 Bond Issue - Stormwater 2,907,730 2,907,730 2,907,730 Bond Issue - Marine 0 10,400,000 8,250,000 (2,150,000) BORROWING - INTERNAL SERVICE FUNDS: Lease Purchase - Garage 2,758,500 2,758,500 2,758,500 Lease Purchase - Administrative Services 339,000 339,000 339,000 TOTAL ALL FUNDING SOURCES: 56,368,790 65,806,878 69,721,226 3,914,347 Item # 3 46 Ordinance # 7980-08 Meeting Date:61l6/2008 Work Session Council Chambers - City Hall SUBJECT I RECOMMENDATION: Award a contract (Purchase Order) for $307,560.00 to Ten-8 Fire Equipment, Inc., 2904 59th Avenue Drive East, Bradenton, FL for two (2) Medtec Transport Ambulances in accordance with Sec. 2.564(1)(d), Code of Ordinances - Other governmental bid, authorize lease purchase under the City's Master Lease Purchase Agreement and authorize appropriate officials to execute same. (consent) SUMMARY: These ambulances will be purchased through the Florida Sheriff's Association & Florida Association of Counties Contract 07 -07 -0828 in quote dated June 4, 2008. Lease purchase funding in the amount of $250,000 for the purchase of two vehicles is budgeted in capital improvement project 316- 91236, Rescue Vehicles. A third quarter-year budget amendment will reflect an increase of $57,560 in lease purchase financing to this project to provide for the balance of this contract. Debt costs on the additional funds will come from operating savings within the department. The current funding in project 316-91236 was made available for the purchase of two rescue vehicles. The budget amendment will reflect a change in scope to allow the purchase of transport capable rescue vehicles due to a change in department strategic goals. These vehicles will replace two existing rescue vehicles, which the department will request to be declared surplus. Estimated annual operating costs budgeted in the department's operating budget include debt costs of $68,020 and garage charges for operating and maintaining the vehicles. Garage charges on the new vehicles are expected to be less than the vehicles being retired. Type: Current Year Budget?: Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Lease Option Yes Budget Adjustment: Yes 68,020.00 Annual Operating Cost: Total Cost: 93,020.00 307,560.00 10/01/07 to 9/31/08 Appropriation Code 316-91236 Bid Required?: Other Bid I Contract: Amount 307,560.00 Appropriation Comment Yes Bid Number: Bid Exceptions: None 07 -07 -0828 Review Approval: 1) Clerk 2) City Manager 3) Clerk 4) City Manager 5) Clerk Cover Memo Item # 4 Attachment number 1 Page 1 of 19 [ <I' 1 & w ~... ~ ~/ I .l""" k" r : . : I I : . I I .1/ J"" I Ie I;> I 1/ r' CUSTOMER APPROVAL: DEALER APPROVAL: DATE: DATE: REVISION LEGEIID C-CDT D-DEALER 2 f -ENGINEERING .3 f-fNJ OU'T. C-CDSH~ PROD ~ 6 7 8 g 10 BY DATE 1 2 REVISION LEGEIID C-CDT 1 D-DEALER 2 f -ENGINEERING .3 f-fNJ OU'T. C-CDSH~ PROD ~ 6 7 8 g 10 ,0 OJ ~ ...1!iCI ."" .. . . ......~:.~"'.. '_0 )/'".:: CUSTOMER APPROVAL: DEALER APPROVAL: DATE: DATE: Attachment number 1 Page 2 of 19 QED I , i.:O~ I 1 # I , , , I I , , , I I , , , I I , , , I I , O~ o mmm o t8I lE3I I!iCI Iliiilil i~~~~~~~~!~~l BY DATE 1 2 CUSTOMER APPROVAL: DEALER APPROVAL: """"""" !C \\r~~ """,,' - , ". ." ". '" " ".. .. .... . " - I!1JD ([[B) ~. .... C!__ I i:,C !:' <>i<< .. / lQ".. !~. , , , , DA TE: DA TE: Attachment number 1 Page 3 of 19 C_, :,ic/)i,:;c""c:, ~ m w IIIIBl " ..... '1 ~ f ~~~ \ K I ~~~/ ,\ ,:L:: "c, "CE! I ~r.J.N'1 REVlSllINS BY DATE 1 2 3 4 5 6 7 8 9 1011 1213 141516 17 C-CDT 1 D-DEALER 2 [-ENGINEERING .3 F-FAB DfPT. G-GOSH~ PROD ~ 6 7 a 9 10 1::1 IT Attachment number 1 Page 4 of 19 ~ YI ~ If 11 \:i..l:Vi\ itJi::!'! J .T '= ":,,:: r v:- I t ~ ~ ~ ...::jO> I 1~r.J.N'1 RflAS/lINS BY DATE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 C-CDT , D-DEALER 2 [-ENGINEERING .3 F-FAB DfPT. G-GOSH~ PROD ~ 6 CUSTOMER APPROVAL: DA TE: 7 a DEALER APPROVAL: DA TE: 9 10 1::1 IT CUSTOMER APPROVAL: DEALER APPROVAL: Attachment number 1 Page 5 of 19 , ,~ rjE1f:J V xx /x XX,{X XX)'X XX XX xx xx YX xx xx xx DA TE: DA TE: C-CDT D-DEALER 2 [-ENGINEERING .3 F-FAB DfPT. G-GOSH~ PROD ~ 6 7 a 9 10 RflAS/lINS BY DATE 1 2 3 4 5 6 7 8 9 1011 1213 141516 17 Attachment number 1 Page 6 of 19 <t:::}::. t:tc,: ('t ::tH ,,"'," Vii.: 1m _II. === === ~ .~ /I ti. :.'''' H'. :,.:<::, : '::":':": ..<.<., .C.LL, ttV)t "",,< 1~r.J.N'1 RflAS/lINS BY DATE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 C-CDT , D-DEALER 2 [-ENGINEERING .3 F-FAB DfPT. G-GOSH~ PROD ~ 6 CUSTOMER APPROVAL: DA TE: 7 a DEALER APPROVAL: DA TE: 9 10 1::1 IT Attachment number 1 Page 7 of 19 i"" ii~ r','''ii, / 1/ 1/ // // ~ , ~ , ~ '~' , ~ '~ '~ ' ~ L , , , ~ , ,i)l:' 'lli), lil/"(I):') // // ~ ~ ~ ~ ~ ~' lillil"!iSrr ,.. ) iriiill//", I,)ij ji,jcii 1~r.J.N'1 RflAS/lINS BY DATE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 C-CDT , D-DEALER 2 [-ENGINEERING .3 F-FAB DfPT. G-GOSH~ PROD ~ 6 CUSTOMER APPROVAL: DA TE: 7 a DEALER APPROVAL: DA TE: 9 10 1::1 IT Attachment number 1 Page 8 of 19 . ~ . ~ . ~ ~ ~ . ~ . ~ ~ . ~ ~ . ~ ~. ~ ~ ~ ~~ ~. ~ ~ ~~ ~ ~~ ~ ~ ~ e~ ~ ~~ I ~ ~ ~ ~ ~ ~ ~ ~ IT: '/ '\ ,1::',r,II,li/JIli/II"'I',i r. // / ~ ~. ~ ~ ~ ~ ~ . ~ ~ ~ ~~ ~~ ~ . ~ ~ ~ "1(;'111"/1111" rei;;" ... .......... ~ 1}1'1"II"II'll 1~r.J.N'1 RflAS/lINS BY DATE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 C-CDT , D-DEALER 2 [-ENGINEERING .3 F-FAB DfPT. G-GOSH~ PROD ~ 6 CUSTOMER APPROVAL: DA TE: 7 a DEALER APPROVAL: DA TE: 9 10 1::1 IT Attachment number 1 Page 9 of 19 ~ ~ ~. ~ ~ ~ . ~ ~ ~ . . ~.. . . ~.. . f/ ~ ~ A ~. '\'\'\ 1~r.J.N'1 RflAS/lINS BY DATE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 C-CDT , D-DEALER 2 [-ENGINEERING .3 F-FAB DfPT. G-GOSH~ PROD ~ 6 CUSTOMER APPROVAL: DA TE: 7 a DEALER APPROVAL: DA TE: 9 10 1::1 IT Attachment number 1 Page 10 of 19 SI '1'1 " rn. "" / (U -VI I I .1 'iill ~ 0 0 I I 0 I I - IF 7t ,J.I I!;-. 1~r.J.N'1 RflAS/lINS BY DATE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 C-CDT , D-DEALER 2 [-ENGINEERING .3 F-FAB DfPT. G-GOSH~ PROD ~ 6 CUSTOMER APPROVAL: DA TE: 7 a DEALER APPROVAL: DA TE: 9 10 1::1 IT PAINT IPPfR CAB COI.bR UPPER BODY CCLOR UNER CAB CCJL..OR LllIlEl? BODY COLOR CfN7fR fJAII) LIlWfR !l4ND P'N PIN BAM) HClOO BAND COLOR CODE# SIZE IItHITE tJEN IItHITE ~ANDARO IItHITE tJEN IItHITE '5rANDARO YES/NO rES/NO CUSTOMER APPROVAL: DEALER APPROVAL: DATE: DATE: REVISION LEGEND C-CDT D-DEALER 2 [-ENGINEERING .3 f-fNJ OU'T. C-CDSH~ PROD ~ 6 7 8 g 10 Attachment number 1 Page 11 of 19 [ r 1 & w i"" I I , I I i I I I : . I I , . . i I . . : (EmIl . ,. ~... /././././././././. ~~~~~~~~~~~~~ I/~~~~~~ /~~~~~~~~~I /.(.(.(.(.(.(.(.(.(.(.(.(.(.(.(.( '\'\'\'\'\'\'\'\'\'\'\'\'\'\'\'\Z ~~;(.:(.:(.:(.:(.:(.:(.:(.:(.:(.:(.:(.:(.:(.:(.:(.:(,,~;( !:~ ":: BY DATE 1 2 Attachment number 1 Page 12 of 19 nl ., :0 , , , , , , rn , , , , ~ , , ~ ~ , , ~ , , , , , , , , , , ([[B) , IIIIBl , , , , , , , , " ..... '1 , ~. , , , .... I~~~ -: , ,\ II I";.. 1~r.J.N'1 RflAS/lINS BY DATE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 C-CDT , D-DEALER 2 [-ENGINEERING .3 F-FAB DfPT. G-GOSH~ PROD ~ 6 CUSTOMER APPROVAL: DA TE: 7 a DEALER APPROVAL: DA TE: 9 10 1::1 IT ~ o. ~ ~ 1 V I ] I ] I ] I ~I I ] I ] I ] I I I I ] I I ] I W (mDJi I I I I ] I I ] I ] ....,...., I J.. II ., I ,; I .- I ... I - II: ~.~ . : ~.:. I CUSTOMER APPROVAL: DEALER APPROVAL: DATE: DATE: I I Attachment number 1 Page 13 of 19 ......... / ~ c. REVISION LEGEND RflAS/ONS BY DATE 1 2 .1 4 .'i R 7 R q In 11 12 1.1 14 1'i IR 17 C-CDT 1 D-DEALER 2 [-ENGINEERING .3 f-fNJ OU'T. C-CDSH~ PROD ~ 6 7 8 g 10 I e 111 'If g. Attachment number 1 Page 14 of 19 ~000@]00~ l~ c::::Jc::::Jc::::Jc::::Jc::::Jc::::Jc::::Jc::::J ~0~~~B~~ c::::Jc::::Jc::::Jc::::Jc::::Jc::::Jc::::Jc::::J FRONT SWITCH PANEL Switch Description 1 . Master Emergency 2. Pri /Sec 3. Front Lightbar 4. Spare Switch 5. Blank 6. Blank 7. Blank 8. Back-Up Alarm 9. Siren/Horn 10. Left Flood 11 . Rear Flood 12. Right Flood 13. Spare Switch 14. Blank 15. Low PSI 16. Mod. Disc. 1~r.J.N'1 RflAS/lINS BY DATE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 C-CDT , D-DEALER 2 [-ENGINEERING .3 F-FAB DfPT. G-GOSH~ PROD ~ 6 CUSTOMER APPROVAL: DA TE: 7 a DEALER APPROVAL: DA TE: 9 10 1::1 IT Attachment number 1 Page 15 of 19 MX 7000 MOD DRAWING SHEET QUA WaF 0 Standard 50W rotator [Wlli] SALE 0 LED Single Stack, Steady Burn Fast 50W rotator ~ DATI ~ Dual Stack, Steady Burn SHIP Standard 55W, H1 rotator (;D ILEDF I Single Stack, Flashing CUS Fast 55W, H1 rotator ~ l@ Dual Stack, Flashing PICK 24 V rotator ~ @ Stationary, 50W D-Tech Std 50W rotator ~ €I Stationary, 28W D-Tech Fast 50W rotator ~ @ Stop/Turn/Tail Stingray (]]])]Jl El Strobe Head Night Probe - NP130W - wireless - 0 Strobe Power Supply Diamond mirror '-' Cylindrical Filter, half ^ Half diamond mirror r"\ > '-' Cylindrical Filter, full "V" mirror ~ ........... Corner filter Flat mirror '-..... ............ DOT Strip Cascade mirror E3 'I Intersection OsciLaser EiEIl Opticom IQEiU Optix LED Module IHOPX I Hybrid Optix 751 /rl 1 cti 0 / ~ CD / ci 1 1 R/C/C/R UPPER Lens Color/Location ALL CLEAR LOWER Hardcoat? y- N - Black at RI : Customer Service "X" - "Circ Flasher Extra Conductor Cable_ Arrowstik Control Head (360RS, HDFLSH, 339, 700, 710, 711, 780, 930, 940) jiASBC (Basic) S9911 Wire on Passenger Side_ Mode A Mode B_ Install Speaker? Y_N (Deluxe) S99" Steady Bu rn Extra Cable Length_(ft) i [[Quick Disconnect /Install (Dimming (360RDK) Mounting Kit Mode A Mode B_ [II MXKIT S51071 Mode D Mode E - 1111 None Other Steady Bu rn 1~r.J.N'1 RflAS/lINS BY DATE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 C-CDT , D-DEALER 2 [-ENGINEERING .3 F-FAB DfPT. G-GOSH~ PROD + 5 6 CUSTOMER APPROVAL: DA TE: 7 a DEALER APPROVAL: DA TE: 9 10 1::1 IT CUSTOMER APPROVAL: DEALER APPROVAL: DATE: DATE: REVISION LEGEND C-CDT D-DEALER 2 [-ENGINEERING .3 f-fNJ OU'T. C-CDSH~ PROD ~ 6 7 8 g 10 Attachment number 1 Page 16 of 19 CL 7.500 & w /././././././././. ~~~~~~~~~~~~~ I/~~~~~~ /~~~~~~~~~I /.(.(.(.(.(.(.(.(.(.(.(.(.(.(.(.( '\'\'\'\'\'\'\'\'\'\'\'\'\'\'\'\Z ~~;(.:(.:(.:(.:(.:(.:(.:(.:(.:(.:(.:(.:(.:(.:(.:(.:(,,~;( [ 7.00<1 rHDI _ -2lJ.5lJ{) _ _ . _ _ BY 1 2 DATE CUSTOMER APPROVAL: DEALER APPROVAL: 10.125 ~ , I , .5.6'25 41>25 ~ O~ o Attachment number 1 Page 17 of 19 4.5.62!i rmm m . 25.500 40.~J6 JI.BIJ am - I!iCI 181 IE3I I!iCI - ~.o i~~~~~~~~!~~l DATE: DATE: REVISION LEGEND C-CDT D-DEALER 2 [-ENGINEERING .3 f-fNJ OU'T. C-CDSH~ PROD ~ 6 7 8 g 10 BY DATE 1 2 Attachment number 1 Page 18 of 19 - 7.'jIJ(J - iL I'fiJI 1 , I 9.115 . , [[ . l] J4.25{; .. ., rn ~ ~ J.5rJO WJl ~ J4.11lll> WJl ._ .---18..511._ ~- ~- ~- ~- ~- ~ ~-~-~-~-~ ._.....245lld. ._._ ~. .... ~ -: ~-~-~ ,...-.- .-.-.-.-/ -~~I- ~._._._. ~-~- -~-~- II Ii. ,,~/ 1~r.J.N'1 RflAS/lINS BY DATE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 C-CDT , D-DEALER 2 [-ENGINEERING .3 F-FAB DfPT. G-GOSH~ PROD ~ 6 CUSTOMER APPROVAL: DA TE: 7 a DEALER APPROVAL: DA TE: 9 10 1::1 IT Attachment number 1 Page 19 of 19 1~r.J.N'1 RflAS/lINS BY DATE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 C-CDT , D-DEALER 2 [-ENGINEERING .3 F-FAB DfPT. G-GOSH~ PROD ~ 6 CUSTOMER APPROVAL: DA TE: 7 a DEALER APPROVAL: DA TE: 9 10 1::1 IT Attachment number 2 Wednesday, June 4, 2008 Steve Strong, Division Chief Support Services Clearwater Fire Department 610 Franklin Street Clearwater, FL 33756 The undersigned is prepared to manufacture for you, upon an order placed by you, for final acceptance by Medtec Ambulance, at its home office in Goshen, Indiana, the apparatus and equipment herein named and for the following prices: Description Unit Price Total Price Two (2) Medtec Ambulance Model AD-170 on a 2008 Ford 650, Stock Units 7716 and 7717 Per Florida Sheriffs Bid #07-07-0828 Includes: Shoreline 20 amp Auto Eject, Cargo Net Opticom 3M-792, Stainless Steel Counter Tops Paint - Lower Half Red, Upper Half White Lettering Not Included $153,780.00 $307,560.00 Total Price $307,560.00 Said apparatus is to be shipped in accordance with the specifications hereto attached, delays due to strikes, war or international conflict, failures to obtain chassis, materials, or other causes beyond our control not preventing, within about 60 days after receipt of signed written order at our office at Goshen, Indiana, and receipt of chassis, to be delivered to you at Clearwater, Florida. The specifications herein contained shall form a part of the final contract, and are subject to changes desired by the purchaser, provided such alterations are interlined prior to the acceptance by the company of the order to purchase, and provided such alterations do not materially affect the cost of the construction of the apparatus. The proposal for emergency medical apparatus conforms to all Federal Department of Transportation (DOT) rules and regulations in effect at the time of bid, and all (KKK-A-1822F) Federal Specification for Star of Life Ambulance and (AMD) Ambulance Manufactures Division Guidelines for Automotive Emergency Medical Apparatus as published at the time of bid, except as modified by customer specifications. Any increased cost incurred by first party because of future changes in or said DOT, KKK or AMD standards will be passed along to the customer as an addition to the price set forth above. Unless accepted within 45 days from date, the right is reserved to withdraw this proposal. Medtec Amb~lance Corporation By Attachment number 3 Page 1 of 14 QUOTATION Ten-8 Fire Equipment, Inc. Medtec Stock 2008 Quote For: Medtec Stock 2008 7716,7717,7718 Exp. Date: 07/15/2008 06/04/2008 Quote No: 10140-0001 / Job/Order No: 7716-7718 Page 1 PART NO S DESCRIPTION QTY 01-00-0000 01-02-0800 01-02-1000 10-02 -0800 11-06-1300 12-00-2700 12 -02 -0200 12 -04-0010 12-08-2000 12-13-1800 14-02 -0000 14-08-0600 14-18-1600 14-24-0400 == AD-170F 170" x 96",Type 1- 507.400 04/11/07 == S VIN # SEE BELOW 7717-3FRNF66DX8V656973 Deposit Pre-payment 2007 Base Conversion, AD-170, Type I AD 72" Headroom (AD-170F) EXTERIOR "A" COMPARTMENTS - RIGHT SIDE (72" HR) AD-170F LOCATION: Exterior compartments, passenger side. Type I, Class I, MD, Two-Door Cab/Chassis Tech Requirements * * * CHASSIS MAKE & MODEL * * * No Export Chassis Requirements Ford F 650 Cab/Chassis, 4 x 2, 2008, AD 170 182 inch Wheelbase. 108"CA. 20,000# GVWR Front GAWR- 8500# Rear GAWR-12,000# Exhaust, Frame Mounted, Right Side Back of Cab Front License Plate Bracket Alternator, 270 Amp Leese-Neville Batteries, (3) Motorcraft, 900CCA S Rear Air Ride System With Lowering Kit, Kelderman FOR THE F-650 CHASSIS - Low PSI light in front switch panel. - Dump automatically activated by the streetside rear entry door. - Dump cancel switch beside curbside rear entry door * * * CHASSIS COMPONENTS * * * Fuel System Capacity, 45 Gallon, FMVSS 301 No Sway Bars Required (AD-166/170) Ford Electric Throttle, OEM Preset RPM PDF created with pdfFactory trial version www.pdffactory.com 06/04/2008 Attachment number 3 Page 2 of 14 Quote No: 10140-0001 / Job/Order No: 7716-7718 Page 2 PART NO S DESCRIPTION QTY 16-02 -0000 16-02-0800 16-02-2000 16-12-0400 16-14-0400 16-16-0600 16-21-0000 16-24-0200 18-06-0400 18-12-0200 20-02-0700 20-06-0200 20-08-0600 21-02 -0000 22-02-0600 22 -04-1000 24-02-2100 24-12-0400 26-10-0400 * * * CHASSIS INTERIOR COMPONENTS * * * Driver's Compartment Appointments, Ford F OEM AM-FM Radio & CD - Standard location Bulkhead Cab Wall, OEM Wall To Match Dash Cab Sign, "No Smoking, Oxygen Equipped" & "Fasten Seatbelts" INSTRUCTION; (1) on top of floor console, at rearward edge, toward walkthru. Cab Flooring, Ford, OEM Rubber INSTRUCTION: Install rubber flooring in chassis cab. Battery Switch - TST Commander 350 With 5 Minute Timer Summer Switch for Block Heater, Behind Driver's Seat * * * CHASSIS EXTERIOR ACCESSORIES * * * Wheel Simulators, Dicor - Stainless Steel Tire Fill Extensions (4) Dicor, For Rear Inside/Outside Tire * * * 12 VOLT ELECTRICAL SYSTEMS AND COMPONENTS * * * Standard Electrical System, F Wiring Module, Angled Electrical Cabinet Install and Label Breakers Behind the Driver's Seat Portable Equipment Charging Circuits INSTRUCTION: (1) 20 amp circuit breaker. Run power wires from drivers seatbase to: (1) Circuit (power & ground) to front console - labeled on both ends: "Portable Equipment Charging Circuit". (1) Circuit (power & ground) to behind rear switch panel - labeled on both ends: "Portable Equipment Charging Circuit". (Requires optional inverter or battery charger for full function.) Sequencer / Load Manager, Main Master Emergency Functions INSTRUCTION: Medtec sequencer and load manager. Standard shedding sequence. Front Console, Center Cab Mount INSTRUCTION: Install standard floor-mounted console. Install Rocker style switch panel in dash. (3) Batteries, 2700 CCA INSTRUCTION: All (3) OEM batteries in the driver's side cab step. Outlets, (2) - 12 Volt, Cigarette Style, ALS & 1st AA INSTRUCTION: (1) in ALS cabinet (1) on 1 st action area wall SEE PRI NTS Shoreline, 20 Amp, Twist-Lock, On Driver's Side Item # 4 PDF created with pdfFactory trial version www.pdffactory.com 06/04/2008 Attachment number 3 Page 3 of 14 Quote No: 10140-0001 / Job/Order No: 7716-7718 Page 3 PART NO S DESCRIPTION QTY 26-16-2600 26-22-0500 28-02-0200 28-06-1600 28-14-0200 30-03-1000 30-09-0200 30-12 -0000 30-16-4200 30-18-0000 30-18-2000 30-30-0000 30-30-0200 INSTRUCTION: (1) 115 volt 20 amp. (60Hz) twistlock power inlet. Water-tight cover. Ship loose mating plug. Outlets, (3) Interior, 115 Volt AC LOCATION: (1) in ALS cabinet (1) in 1 st action area (1) in 2nd action area SEE PRINTS Spotlight, (1) Optronics "BlueEye 4000",Hand-Held, Hard Wire LOCATION: Wired to passenger side of dash. SHIP LOOSE HANGING HARDWARE. * * * AUDIO WARNING DEVICES * * * Siren, SVP #SS730 Speakers, Bumper Mounted, SA4305-97F-1 Backup Alarm, Preco #230 With Auto Reset Switch INSTRUCTION: (1) Automatic reset cancel switch, mounted in front switch panel. * * * VISUAL WARNING DEVICES * * * Clearance Lights, LED, (11) With Chrome Bezel INSTRUCTION: (4) lights - two on each side, of upper body corner extrusions. (5) on the rear and (2) on the front, upper body extrusions. Lights, Whelen 600 LED, Stop/Tail/Turn With Arrow LOCATION: With Flanges. Backup lights - halogen. Lights on rear of module box and kickplate standard location. SEE PRI NT CHASSIS GRILLE LIGHTS S Grille Lights, (2) Whelen 400 LED, Red and Clear Lenses INSTRUCTION: With Flanges. INTERSECTION LIGHTS Intersection Lights, (2) Whelen 400 Super LED Linear 12, Red INSTRUCTION: With Flanges. L1GHTBARS - FRONT OF VEHICLE Front Lightbar, 58" Code 3 MX-758A2 - Wedge Bracket Mount INSTRUCTION: Mounted on front of module box with aluminum wedge brackets. Lens Colors: R/C/C/R (1) switch in front switch panel. Item # 4 PDF created with pdfFactory trial version www.pdffactory.com 06/04/2008 Quote No: 10140-0001 / Job/Order No: 7716-7718 Attachment number 3 Page 4 of 14 32 -02 -0000 32-02-3800 PART NO S DESCRIPTION QTY Page 4 32-12-0000 32-16-1200 32-18-0100 32-22-0000 32-22-0700 32-24-0200 34-02 -0000 34-06-1800 34-08-0500 34-38-0200 36-14-0400 FRONT OF BODY LIGHTS Frt Bdy Lgts,(3)Whelen 900 (2)Super LED (1)Hlgn,R/C/R W/Flng INSTRUCTION: With Flanges (2) LED - Red lenses on upper front corners. (1) Halogen - Clear lens on upper front center. SIDE OF BODY WARNING LIGHTS Side Body Lights, (4) Whelen 900 Super LED, Red With Flange LOCATION: With Flanges (2) Streetside (2) Curbside Side Turn Lights, Whelen 700 Incandescent - With Flange INSTRUCTION: With Flanges. Red Lenses. (1) Each side of body at rear. Steady burn with DOT lights. Flash with turn signals. SIDE SCENE LIGHTS Scene Lights, (4) Whelen 900 Opti-Scene 8-32 degree (Flange) INSTRUCTION: With Flanges. (2) Streetside (2) Curbside (1) switch in front switch panel, for each side. Scene Light Activation - Standard INSTRUCTION: Curbside scene lights to activate with side entry door. Rearmost scene lights to activate in reverse. REAR BODY LIGHTS Rr Bdy Lgts, (3) Upper, Whelen 900 Super LED, R/A/R W/Flange LOCATION: With Flanges (2) Super Red LEDs/Lenses on rear upper corners, of module box. (1) Super Amber LED/Lens on rear upper center, of module box. Load Lights, (2) Upper, Whelen 900 Opti-Scene With Flanges INSTRUCTION: With Flanges Above rear entry doors. Activate with rear entry doors and reverse. (1) On/ off switch in the front switch panel. Warning Light Flash Requirements, "E-Spec" Flash Pattern C-Channel Rubrail Lights, (6) Whelen Strip-Lite LED Red Lens INSTRUCTION: (3) Whelen LED Strip-Lites shall be mounted in the rub rails, on each side of the unit. * * * BODY DESIGN AND CONSTRUCTION COMPONENTS * * * Item # 4 PDF created with pdfFactory trial version www.pdffactory.com 06/04/2008 Attachment number 3 Page 5 of 14 Quote No: 10140-0001 / Job/Order No: 7716-7718 Page 5 PART NO S DESCRIPTION QTY 40-02-1400 40-07 -0200 40-08-1000 40-10-0200 40-12-0300 40-12-1200 40-14-0200 40-18-0600 40-20-6200 40-26-0800 40-32-0200 42-04-3000 42-08-0200 42-10-2600 42-12-0200 42-16-4100 42-18-0200 44-04-7100 44-06-1000 44-12-3600 44-14-3000 44-15-0000 44-16-1200 Body Design & Construction, Alum, 170" Lx 93.5" H x 96''W Compartment & Entry Doors With Recessed Door Liner Exterior Compartment Depth, 20.75" Insulation, Dolphin Protective Coating, Reflectix Dual Bubble INSTRUCTION: 3/8" Reflectix dual air bubble core insulation on walls and ceiling. Vapor Barrier, .090 aluminum LOCATION: Between the floor and the 2" x 2" floor tube structure Fender Insulator, Flash Patch Liner, Over Rear Wheelwells Cab Connection, Neoprene Gasket w/Grade 8 Bolts INSTRUCTION: (25) 1/4" Grade 8 bolts & lock washers Body Mounting, Isomount Technique, 3/4" x 6" Alum, 16-Bolt INSTRUCTION: 3/4" x 6" alum plates, sixteen (16) bolts. Bolts and paired rubber isolators with steel cap and collared mounting nut for each chassis mounting point. EXTERIOR "B" COMPARTMENTS - LEFT SIDE (72" Headroom)170F LOCATION: Exterior compartments, driver side. 01, Exterior Compartment, 23" W x 84" H 01, Door, Solid, Vertically Hinged 02, Exterior Compartment, 49" W x 33" H 02, Doors, Double, Solid, Vertically Hinged 03, Exterior Compartment, 41 3/8" W x 9" H, Wheelwell (AD) 03, Door, Solid, Mounted to Tray, "For Drawer" 04, Exterior Compartment, 37" W x 65" H (Inside/Outside) INSTRUCTION: A notch in the upper left corner, to accommodate 2nd action area. Notch to be approximatly 7" from the left side and 24" from the top of the compartment. This compartment to have inside/outside access. 04, Doors, Double Solid, Vertically Hinged P1, Exterior Compartment, 21" W x 66" H, ALS P1, Door, Solid, Vertically Hinged Side Entry Door, 32" W x 74" H With Fire Grade ADP Step NOTE: FIRE GRADE ADP DUAL SIDE ENTRY DOOR STEP on the F-450, F-650, C4500, IntI. 4300LP, and FL M2 Door Panel, Side Entry, Three-Piece, Formica INSTRUCTION: Upper - Formica Center - Stainless Lower - Formica Formica color to match interior. Stepwell Light, Whelen 4" Round LED with Chrome Flange Assist Handle,Brey Krause, Side Entry, 1.25" 0.0. x 45 Deg Item # 4 PDF created with pdfFactory trial version www.pdffactory.com 06/04/2008 Attachment number 3 Page 6 of 14 Quote No: 10140-0001 / Job/Order No: 7716-7718 Page 6 PART NO S DESCRIPTION QTY LOCATION: Interior of side entry door. 44-28-1900 44-32-2800 44-34-0200 48-12 -0000 48-12-1000 48-14-3000 48-16-0800 49-00-0000 49-02 -0200 49-04-0200 50-00-0500 50-02-0200 50-02-0600 50-03-0000 P4, Exterior Compartment, Not Required At This Time P5, Exterior Compartment, 21" W x 84" H INSTRUCTION: Compartment walls lined with smooth aluminum and rubbermatted. P5, Door, Solid, Vertically Hinged * * REAR BODY PATIENT ENTRY DOORS * * Rear Entry Doors, 50" W x 63" H, Dual Tri-Mark Handles INSTRUCTION: Driver side - non-locking. Passenger side - locking. Door Panel, Rear Entry Doors, Three-Piece, Formica INSTRUCTION: Upper - Formica Center - Stainless Lower - Formica Formica color to match interior. Assist Handle,Brey Krause, Rear Entry, 1.25" x 45 Degree LOCATION: Interior of rear entry door. * * WINDOWS * * Sliding Window, Side Entry Door, OEM Tinted Glass INSTRUCTION: (1) 20" W x 19" H Fixed Windows, Rear Entry Doors, OEM Tinted Glass INSTRUCTION: (2) 20" W x 19" H * * * EXTERIOR COMPARTMENT COMPONENTS * * * Exterior Compartments, ADP With "Sweep Out" Design ADP construction with sweepout on floor except rubberlined backboard compartment will have smooth aluminum. Exterior Compartments, Gas Charged Door Hold Opens LOCATION: On exterior compartment doors. Spring cam hold open on side entry door. Open greater than 90 degrees were applicable. Exterior Compartment Doors, Tri-Mark Handles INSTRUCTION: Tri-Mark paddle latches keyed alike. Exterior 02 Vent - On 02 Compartment Door INSTRUCTION: (1) #1031 0/2 vent - exterior compt. door - of 0/2 compt. (1) small black plastic vent - interior of compt. door on door liner. Item # 4 PDF created with pdfFactory trial version www.pdffactory.com 06/04/2008 Attachment number 3 Page 7 of 14 Quote No: 10140-0001 / Job/Order No: 7716-7718 Page 7 50-04-0400 50-06-0000 PART NO S DESCRIPTION QTY 50-06-0400 50-08-0200 50-10-0200 50-14-0200 50-16-1700 50-18-2400 50-24-0600 50-27 -0400 50-32-0800 50-34-0600 50-36-0800 50-38-0600 50-40-2400 50-42-2800 50-44-0200 50-46-0800 50-48-0200 50-50-0200 52-03-0100 52-05-0200 52-06-0200 52-11-0600 Exterior Compartments, Black Dri-Deck On Floor & Shelves Rear Door Grabbers, Cast Products "Grabber" INSTRUCTION: Bottom of rear entry doors. Door Seals, Automotive Closed Cell Gasket LOCATION: Exterior compartments & entry doors Exterior Compartment Lights, Litco INSTRUCTION: Activated by compartment doors. 01, (1) 02 Tank Mount, Stainless Steel Rings - "M" Cylinder INSTRUCTION: Adjustable 02, (1) Adjustable Shelf 04, (1) Adjustable Shelf P5, (2) Vertical Backboard Dividers, Line-X Coated LOCATION: Left side & right side of P-5 compartment. Grab Rail, 16" - To The Left Of Side Entry Door Weld & Finish Side Seams Bumper, Rear With 7" Diamond Back Flip Step Bumper Pods, Cast Aluminum With Logo Rear Kick Plate, Stainless Steel Above Rear Bumper Step Kickplate runs hinge to hinge width below rear entry doors. Body Protection, Rear Mudflaps & "(" Channel Rubrails "Pierce" style "(" channel rubrails. Standard Driver and Passenger Step Under Cab Door - F650 Stoneguards, Stainless Steel, 21" Front - 16.5" Rear Fenderettes, Rear, Stainless Steel License Plate Holder #LP0002-1, Recessed On Driver's Side LOCATION: With (2) top lights. Rear drivers side, below turn signal. Mudflaps On Rear, With Manufacturer's Logo Ziebart Undercoating, Chassis & Body (Standard) * * * INTERIOR PATIENT COMPARTMENT COMPONENTS * * * No Combination/Push Button Lock Required Cabinet Glass - Smoked Acrylic 1/4" Plexiglas Stainless Steel Round Locking SouthCo Latches, Standard INSTRUCTION: All interior cabinet doors to have, stainless steel round locking SouthCo latches. Cabinetry, Patient Compt, Wood With Formica (Radius) INSTRUCTION: -- 5" RADIUS CORNERS -- Item # 4 PDF created with pdfFactory trial version www.pdffactory.com 06/04/2008 Attachment number 3 Page 8 of 14 Quote No: 10140-0001 / Job/Order No: 7716-7718 Page 8 PART NO S DESCRIPTION QTY 52-28-0600 52-32-0200 52-36-0600 52-54-2200 52-60-0400 53-02-1200 53-03-0200 53-06-0200 53-33-0200 54-02-3800 54-04-0200 54-12 -0200 Corner on ALS cabinet. Corners of upper streetside cabinets. Corner on squad overhead cabinet. Dome Lights, (6) + (2) 39" Fluorescents INSTRUCTION: (2) - 3 position switches in the rear switch panel (1) for each bank of dome lights. A three-minute time delay system activated by the patient entry doors. (2) Thinlite brand 39" fluorescent lights to be installed. (1) On/off switch in the rear switch panel, for both fluorescent lights. Ceiling In Patient Compt, Pads Over Center Access INSTRUCTION: The ceiling to have access to antennae bases/leads. Covered by center ceiling pads. Thinlite Light, 18" - Surface Mount In 1 st Action Area Flooring, With 5" Roll-up Rear Threshold, 6" Wide Stainless Steel With 2" Skid tape INSTRUCTION: 6" wide stainless steel threshold with 2" wide skid tape covering the threshold screw heads. * * *INTERIOR COLOR SECTION * * * Formica Color, Fog (#961) (Grey) Matte Formica Finish Flooring Color, Mica #421, LonPlate II (Silver) Upholstery Color, Ash #MV101 (Grey) * * * STREETSIDE CABINETS - PATIENT COMPARTMENT * * * Sect 1 - 1st Action Area With 3/4" Lip Sect 1, Action Area Control Panel, 30 Degree Angled Cabinet INSTRUCTION: Rocker style switch panel. Angled switch panel @ 30 degree angle in upper part of 1st action area. Sect 1, Trintec Clock, 3.5" Battery Operated, 1 st AA Angled INSTRUCTION: Install 3.5" battery operated Trintec clock mounted in the angled area, forward of the 1st action area switch panel. Item # 4 PDF created with pdfFactory trial version www.pdffactory.com 06/04/2008 Attachment number 3 Page 9 of 14 Quote No: 10140-0001 / Job/Order No: 7716-7718 Page 9 54-16-2000 PART NO S DESCRIPTION QTY 54-18-0200 54-20-0200 54-26-4500 54-36-1600 54-38-0200 54-40-0200 56-02-0400 56-04-0200 56-06-0200 56-08-0200 56-26-0400 58-02-0800 58-04-0200 58-06-0200 58-08-1000 58-30-0200 Sect 1, 1 st Action Area Overhead Cabinet INSTRUCTION: Fixed center divider and (1) adjustable shelf on each side. Sect 1, Sliding Plexiglas Doors On Overhead Cabinet LOCATION: On the cabinet above 1st action area. Sect 1, Handles, Full Length Aluminum LOCATION: On the cabinet above 1st action area. Sect 1, Writing Drawer, Standard INSTRUCTION: Fab Part #1005643 Writing drawer below 1st action area. Chrome "(" handle with SouthCo grabber catch to keep closed. Sect 1, Cabinet Below 1 st AA INSTRUCTION: (1) cabinet below the 1st action area, in the forward position. Sect 1, Sliding Plexiglas Doors On Cabinet Below 1 st AA Sect 1, Handles, Full Length Aluminum LOCATION: On the cabinet below 1st action area. Sect 2, Sharps & Waste Compartment - Tilt Out INSTRUCTION: Rearward of the CPR seat with Round locking SS South co latch & holdopen. Sect 2, Double Cabinet Above CPR Seat Sect 2, Flip-up Plexiglass Doors On Cabinet Above CPR Sect 2, Handles, Chrome "(" With Mini-strut Holdopens LOCATION: On cabinet above CPR seat. Sect 2, 2nd Action Area With 3/4" Lip Sect 3, Rearward Overhead Cabinet INSTRUCTION: Fixed center divider and (1) adjustable shelf on each side. Sect 3, Sliding Plexiglas Doors, Rear Overhead Cabinet Sect 3, Handles, Full Length Aluminum LOCATION: On the upper rear streetside overhead cabinet. Sect 3, Lower Rear Streetside Cabinet, (Inside/Outside) INSTRUCTION: Inside/outside access into 0-4 compartment. Off set in 0-4 for 2nd action area. Sect 3, Plexiglas Doors, Double Sliding LOCATION: Lower rear streetside main cabinet. Item # 4 PDF created with pdfFactory trial version www.pdffactory.com 06/04/2008 PART NO S DESCRIPTION QTY Quote No: 10140-0001 I JoblOrder No: 7716-7718 Attachment number 3 Page 10 of 14 Page 10 58-32-0200 58-46-0400 60-02 -0200 60-02 -0800 60-04-0200 60-08-0200 60-11-0200 60-12-0600 60-14-0800 63-44-0200 Sect 3, Handles, Full Length Aluminum LOCATION: Lower rear streetside main cabinet. Sect 3, LIS Exhaust Fan, 6" W x 8" H, 240 cfm Air Flow INSTRUCTIONS: Install (1) standard exhaust fan - streetside rear. Install a fan speed switch in rear switch panel. * * * BULKHEAD COMPONENTS * * * B1, LIS, Oxygen Compt, Interior Access With 0/2 View Window INSTRUCTIONS: Hinged plexiglas door for 0/2 view into D-1 compartment. B1, LIS, Electrical Cabinet, Angled INSTRUCTION: An angled cabinet shall house the electrical components. B1, Electrical Cabinet Door w/Round Locking SS South co Latch INSTRUCTION: Door vented at the top and the bottom. B1, Thermostat, Digital, Pro Air, PD&AD LOCATION: On 1st action area wall. Forward upper corner. B1/2, Cab/Body Pass-Through LOCATION: Pass-thru between cab and module. INSTRUCTION: There shall be a pass-through access window approx. 16"H x 17.5'W with a sliding plexiglass window, in formica covered wood frame. B1/2, Heat/Cool Unit, Patient Compt, Pro-Air #935 INSTRUCTION: Mounted over pass thru Controls to be located in the rear switch panel. Double vent on bottom of HVAC cabinet. B1 12, AIC Condenser, Bottom Mounted INSTRUCTIONS: Install an auxilary AIC condenser under body. Connect to the standard interior Heater Air Conditioner combination unit. USE Hoseline BMC 1006 with Dryer with HOSELlNE SYSTEM or ProAir B106 with PROAIR SYSTEM B2, STANDARD - ALS Cabinet, 3-Section INSTRUCTION: Top: Formica covered wood Top hinged door Item # 4 PDF created with pdfFactory trial version www.pdffactory.com 06/04/2008 Quote No: 10140-0001 / Job/Order No: 7716-7718 Attachment number 3 Page 11 of 14 Page 11 PART NO S DESCRIPTION QTY Locking round South Co latch. 64-01-1200 64-02 -0200 64-06-1600 64-10-3600 64-14-0200 64-16-0400 64-18-0400 68-10-3200 68-12-1200 68-14-1000 Center: Dual solid formica covered wood doors Round Locking South Co latches [1] adjustable shelf. Bottom: Dual solid formica covered wood doors Locking SouthCo round latches. Rubbermat on the bottom of each cabinet section and shelf. * * * PATIENT COMPARTMENT SEATING * * * Vacuumed Formed Upholstery PD & AD models INSTRUCTION: EVS Vacuum formed seats & backrests only. Armrests and all trim panels to be machine stitched using EVS Companion II material. Clips placed at top of backrest and Velcro to bottom Sect 1, Att. Seat, High Back, On 185S Swivel Base, EVS (VF) INSTRUCTION: EVS vacuum formed high-back attendant seat. LH Arm rest. EVS 185S swivel base -- 1700 series seat. Sect 2, CPR Seat, 26" Wide With Fold Down Backrest Sect 2/3, Squad Bench, 22" D x 82" W x 16" H INSTRUCTION: (2) lids with storage under forward section. Gas strut hold opens and paddle latch. Sect 2/3, Back Rests, (2) Above Squad Bench Sect 2, Posts and Cups, Ferno Washington, (1) Set INSTRUCTION: (1) Complete Set Ferno Washington Posts & Cups Set-up for a FW #11 stretcher. Sect 2, Armrest, Polished S/S, Removable, Squad Bench INSTRUCTION: Removeable style armrest -- top of armrest to be padded upholstery. * * * CURBSIDE CABINETS - PATIENT COMPARTMENT * * * Sect 2/3, Squad Bench Cabinet, Two-Section INSTRUCTION: Cabinet to be divided into (2) sections by a fixed center divider. Sect 2/3, Double Sliding Plexiglas Doors LOCATION: On squad overhead cabinet. Sect 2/3, Handles, Full Length Aluminum LOCATION: Item # 4 PDF created with pdfFactory trial version www.pdffactory.com 06/04/2008 Quote No: 10140-0001 / Job/Order No: 7716-7718 Attachment number 3 Page 12 of 14 Page 12 PART NO S DESCRIPTION QTY On the squad overhead cabinet doors. 70-02-1000 70-10-0200 70-14-0600 70-17 -0200 72-02-1200 72-10-0200 74-02-0200 74-02-0500 74-04-0400 74-04-0800 74-06-0600 74-10-0600 74-20-0800 * * * PATIENT COMPARTMENT EQUIPMENT /COMPONENTS * * * IV Holders, (4) Cast Products #2008-1, Ceiling Mounted LOCATION: (2) over cot (2) over squad bench Cot Mount, Stryker #6377 Dual Position, Floor Mount INSTRUCTION: For Cot Model: (for positioning of cot mounts only) Cot Mount Location, Side & Center No Cot Stop Required at This Time Assist Rails, (1) 90" x 1.25", (1) 60" x 1.25" 0.0, Brey Kr INSTRUCTION: (1) 90"x 1.25" - over cot. (1) 60" x 1.25 " - over squad bench. Signs, "No Smoking Oxygen Equipped" & "Fasten Seatbelts" LOCATION: (1) on 1 st action area wall. * * * MEDICAL OXYGEN & ENVIRONMENTAL SYSTEMS * * * Oxygen, 3000 Liters Minimum Oxygen, (2) Outlets - 1st Action Area INSTRUCTION: (2) on the 1 st action area wall SEE PRI NTS Oxygen Outlet, (1) Additional, Specify Location INSTRUCTION: (1) additional outlet ceiling SEE PRINT Oxygen Outlets, Ohio Brand Flowmeter, (1) Oxygen, Gravity Type LOCATION: SHIPPED LOOSE Regulator, Oxygen LOCATION: On 0/2 hose in 0-1 compartment. Suction & Aspiration Systems, SSCOR/Thomas, 02 INSTRUCTION: (1) SSCOR 20001/02 disposable canister, inection molded plastic bracket and wall-mount vacuum gauge and outlet on 1 st action area wall. Install the Thomas brand vacuum pump in the upper left corner of the 0-2 compartment, in a metal cage. (1) "on/off' switch in the rear switch panel, for Suction pump. SEE PRINTS Item # 4 PDF created with pdfFactory trial version www.pdffactory.com 06/04/2008 Quote No: 10140-0001 / Job/Order No: 7716-7718 Attachment number 3 Page 13 of 14 Page 13 PART NO S DESCRIPTION QTY 74-22-0200 76-02-0600 76-06-0200 78-02-0600 80-04-0200 80-04-0400 80-04-0800 84-05-0200 84-07 -0000 84-22-0000 88-04-0200 90-02 -0300 90-06-0600 Canister Bracket P / N 1031799 Sharps & Bio-Hazard Containers, Racksack With Bags LOCATION: SHIPPED LOOSE * * * COMMUNICATION & LOOSE EQUIPMENT * * * Patient Code Signal System, With (3) Switches & Buzzer LOCATION: Cab console and rear switch panel. Radio Antenna Pre-Wire, (2) Base, Power, Ground & Coax INSTRUCTION: Antenna/Radio (2) bases and coax. Power and ground wires. Run from: (1) Center front of module roof. (1) Center center of module roof. Run to: Both to behind passenger seat in cab. (2) Fire Extinguishers, ABC 5 lb With Mounting Brackets LOCATION: SHIPPED LOOSE * * * PAINTING, LETTERING & STRIPING * * * Body Surface Preparation with Corrosion Inhibitor Paint Preparation & Processes Body Paint Color, Sikkens, Single, White No Vehicle Paint Stripe Design Required At This Time Non Metallic or Pearl Paint Color Pinstripe, 3/4" W -"(" Style Rubrail, Reflective INSTRUCTION: Install 3/4" wide white reflective stripe through the center of the "(" style rubrail. Decals, "Ambulance" & "Star of Life" Packages, Installed INSTRUCTION & COLOR: Light Blue reflective #280-76 with White reflective #280-10 outline. (3) 6" "AMBULANCE" (1) 4" reverse "AMBULANCE". (2) 18" SOL (2) 14" SOL (2) 6" SOL (1) 32" Vinyl SOL * * * MISCELLANEOUS * * * Vehicle Operator's Manual, Hard Cover Binder - AD Operating Instructions, Video Tape Item # 4 PDF created with pdfFactory trial version www.pdffactory.com 06/04/2008 Quote No: 10140-0001 / Job/Order No: 7716-7718 Attachment number 3 Page 14 of 14 Page 14 PART NO S DESCRIPTION QTY 90-06-0800 90-07 -0200 92 -02 -0200 92-06-0400 Electrical Schematics CD Fuel Fill Medtec Standard Warranty No Extended Conversion Warranty Required Item # 4 PDF created with pdfFactory trial version www.pdffactory.com Meeting Date:6/16/2008 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Declare the list of vehicles and equipment surplus to the needs of the City and authorize disposal through sale to the highest bidder at the Tampa Machinery Auction, Tampa, Florida, and authorize the appropriate officials to execute same. SUMMARY: Vehicles and equipment listed have been replaced as necessary and are no longer required. Tampa Machinery Auction is the Pinellas County Purchasing Cooperative Auctioneer of Record. Appropriation Code 0566-00000- 364413-000-000-0000 Amount proceeds Appropriation Comment Revenue Review Approval: 1) City Manager 2) Clerk 3) City Manager 4) Clerk Cover Memo Item # 5 Attachment number 1 Page 1 of 1 Fleet Surplus for June 19, 2008 REASON FOR ITEM# Asset# YEAR DESCRIPTION SERIAL NUMBER MILEAGE SURPLUS I DISPOSAL 1 G0197 1994 Ford Ranger Ext Cab Pickup 1 FTCR14U6RT A63721 83886 Age/Condition 2 G1370 1994 GMC 1500 Pickup Truck 1 GTDC14Z4RZ568039 59950 Age/Condition 3 G1750 1997 Chevrolet S10 Pickup Truck 1 GCCS14X7V8169526 73848 Age/Condition 4 G1884 1997 Dodge Ram 2500 Van 2B4HB25Y2VK596853 64912 Age/Condition 5 G1945 1998 Ford Ranger Pickup Truck 1 FTYR1 OU3WUB61557 76021 Age/Condition 6 G1946 1998 Ford Ranger Pickup Truck 1 FTYR1 OU6WUB81964 75132 Age/Condition 7 G2038 1999 Dodge Ram 1500 4x4 Pickup 3B7KF26Z9XM524456 54859 Badly Rusted 8 G2074 1999 Ford Crown Victoria Police Car 2FAFP71 W1 XX172556 82364 Age/Condition 9 G2093 1999 Ford Taurus 4 dr. sedan 1FAFP52U2XA220849 87936 Age/Condition 10 G2227 2000 Ford Crown Victoria Police Car 2FAFP71WXYX164330 97006 Accident Damage 11 G2272 2000 GMC 3500HD w/ Utility Body 1 GDKC34J5YF509722 100147 Age/Condition 12 G2346 2001 Kawasaki 2520 Utility Vehicle JK1AFCB11YB503623 N/A Age/Condition 13 G2355 2001 Ford Crown Victoria Police Car 2FAFP71 W81 X146687 97880 Age/Condition 14 G2392 2001 Ford Crown Victoria Police Car 2FAFP71W01X143590 100508 Age/Condition 15 G2436 2001 Chevrolet Tahoe 1 GNEC13V01 R180319 95364 Age/Condition 16 G2472 2002 GMC Sierra 1500 Pick Up Truck 1 GTEC14V32Z284697 92084 Age/Condition 17 G2524 2002 Ford Crown Victoria Police Car 2FAFP71W12X134575 94781 Age/Condition 18 G2525 2002 Ford Crown Victoria Police Car 2FAFP71 W02X134583 100203 Bad Transmission 19 G2528 2002 Ford Crown Victoria Police Car 2FAFP71 W92X134582 90934 Bad Transmission Item # 5 Meeting Date:6/16/2008 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve the lease of the cafe space in the Clearwater Main Library to Mr. Bernard F. Dillman for a term of five years, with a five-year renewal unless either party provides written notification of termination and authorize the appropriate officials to execute same. (consent) SUMMARY: After a review of the responses to the RFP, a committee of library and city staff and community residents selected Mr. Dillman to operate a cafe in the Atrium space in the Clearwater Main Library. The contract covers a term of five years and a five-year renewal, at a base rent of $500 a month plus 5% of sales above $2000 a month. The lease can not be assigned. The lessee will be resonsible for obtaining permits for and constructing build out of the facility. He is also responsible for providing all the necessary equipment. Tthe City is responsible for utility cost. The menu will provide soup, salads and sandwiches. Mr. Dillman expects to be a hands on owner/manager who will closely oversee the operation. Type: Current Year Budget?: Other Yes Budget Adjustment: Yes Budget Adjustment Comments: Anticipated revenue is down $841 because the cafe has been closed. In future years, anticipated revenue will be up $1,200 because basic rent is higher than under previous contract. Current Year Cost: Not to Exceed: For Fiscal Year: Annual Operating Cost: Total Cost: to Appropriation Code 362332 Amount $4,800.00 Appropriation Comment Revenue Bid Required?: Other Bid / Contract: Yes Bid Number: Bid Exceptions: 22-08 None Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk Cover Memo Item # 6 Attachment number 1 Page 1 of 25 OPERA TOR AGREEMENT THIS OPERATOR AGREEMENT, made and entered into this 20th day of June, 2008, ("Effective Date") by and between the CITY OF CLEARWATER, FLORIDA, a municipal corporation, (the "City") and Bernard F. Dillman, (the "Operator"): WIT N ESSE T H : WHEREAS, City owns and operates the new Main Library facility located at 100 North Osceola Avenue, Clearwater, Florida, 33755, more specifically described in attached Exhibit "A" (the "Library"); and WHEREAS, the Library houses a cafe area ("Premises" or "Cafe") designed to provide food and beverage service to Library patrons and visitors; and, WHEREAS, the City has determined that it is in the best interest of the City to allow an experienced entity to oversee the day to day operations of the Cafe; and, WHEREAS, the Operator specializes in the operation of food and beverage businesses, and Operator desires to provide such services in accordance with this Agreement. NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: 1. Premises. In consideration of the fees hereinafter agreed to be paid by the Operator to the City, and in consideration of the covenants of the respective parties hereto, each to the other to be performed by them at a time and in the manner hereinafter provided, the City hereby permits Operator to occupy and operate a food and beverage concession operation within and upon the Premises: The northwest comer of the first floor of the new Main Library, containing 2,147 square feet of interior floor space, which includes 432 square feet constituting the food preparation area ("Back of the House") and a 1,715 square foot cafe seating area, along with an exteri or area containing a 3, 143 square foot terrace seating area. See Exhibit "A" for a diagram and description of the Premises. Item # 6 Attachment number 1 Page 2 of 25 Operator acknowledges and agrees that all areas other than the Back of the House area are open at all times to the public. 2. Term. The term of this agreement is for five (5) years, beginning on the Effective Date, and ending on the 19 day of June, 2013. As referred to in this agreement, an "Agreement Year" commences on the date this Agreement is executed and on the annual anniversary date of such execution each year thereafter. This Agreement shall automatically renew for an additional five (5) year period under the same terms and conditions unless either party hereto provides written notice to the other party to terminate same, not less than ninety (90) days prior to the end of the term hereof. 3. Performance Failure/Municipal Need. Failure of Operator to meet any of the terms and conditions of this Agreement shall constitute a breach hereunder. The City may cancel this agreement at any time by giving thirty (30) days prior written notice to the Operator, as notice is required to be given herein, when, in the opinion of the City, inferior service is being offered, the terms of the minimum financial commitments are not being met, Operator is in breach of any other terms of this agreement, or for any other good and valid reason that in the opinion of the City, might detract from Clearwater and is not in the best interest of the people of Clearwater; however, City shall not terminate this Agreement in order to replace Operator with an operator offering similar services, without such termination being based on a good and valid reason as provided herein. City retains the right to terminate this agreement for any municipal need as determined by the City in its sole discretion. This right of termination is to be considered in addition to the right of termination set out in this agreement. 2 Item # 6 Attachment number 1 Page 3 of 25 Should City desire to terminate this Agreement as provided for above, City shall first give Operator written notice of any applicable default with allowance thereafter of thirty (30) days time for operator to correct such default before terminating the Agreement. Such written notice shall state in particular the basis for termination. After having provided notice to cure as described in this paragraph, or in accordance with the provision for termination for municipal need, City shall give Operator ten (10) days written notice to vacate, and this Agreement shall terminate at the end of such period. Operator acknowledges that the provision of equipment and merchandise necessary for the operation of the Cafe is the sole responsibility of the Operator. Therefore, if, at any time, the City terminates this Agreement for any valid reason mentioned above, the City shall not have any responsibility or liability related to reimbursing Operator for its equipment of inventory. 4. Operations. (a) Menu. The Operator shall have the right to sell food, beverage and other merchandise at the Cafe, including but not limited to; coffee, cold drinks, bottled drinks, baked goods, bulk coffee, smoothies, and ice cream, as further described in Exhibit "B" attached hereto and made a part hereof. Operator may modify its menu, subject to the written approval of the City, whose approval shall not be unreasonably withheld or delayed. Operator shall not sell or serve alcoholic beverages on the Premises. (b) Entertainment. No music, live entertainment, media or speakers of any kind are permitted on the Premises without prior written approval of the City, such approval to be given in the City's sole discretion. ( c) Hours of Operation. Hours of operation for the Cafe shall be 9:00 a.m. through 5:00 p.m., Monday through Saturday. The Cafe shall have the option, at the 3 Item # 6 Attachment number 1 Page 4 of 25 Library's sole discretion, to stay open for additional periods to accommodate special events being held within the Facility. Cafe staff shall have the right to enter the Facility for business purposes at any time, except for Sundays or any other time when the facility is closed. Special Events within the Library facility may be offered to Successor Operator at City's discretion. (d) Exclusivitv. Operator acknowledges and agrees that its operation is not exclusive in terms of food and beverage being sold or possessed within the Premises or Library. The Cafe's operation is intended for the convenience of library patrons, however, patrons so choosing may consume or possess food and beverage from other sources, as otherwise permitted by the Library Code of Conduct (Exhibit "C", attached hereto and made a part hereof). In the event the City chooses to host a special event on the Library property, the City reserves the right to utilize outside caterers or other parties, in its sole discretion, to provide food and beverage of any kind. 5. Operators Fee. As consideration for the right to operate Cafe, Operator hereby covenants and agrees to pay to City an "Operator's Fee" consisting of a "Base Fee" together with a "Percentage of Sales Fee", further described as follows: a. "Base Fee": A flat-rate fee of Five Hundred dollars ($500.00) per month for each month of the Term shall represent the Base Fee. The Base Fee is to be paid on the first of each month, in advance of occupation for that month. Any month in which Operator operates the Cafe for less than the full month, the Base Fee shall be prorated at a daily rate and paid in advance for that month. A One and One Half Percent (11lz%) late fee, or the maximum permitted by law, shall accrue and become additional fees payable, when any payment exceeds thirty (30) days past due. 4 Item # 6 Attachment number 1 Page 5 of 25 b. As additional consideration beyond the base fee, Operator shall remit to the City at the end of each month of this Agreement Term, a "Percentage of Sales Fee" in the amount of Five Percent (5%) of gross revenues of Two Thousand Dollars ($2,000.00) and greater. c. Operator shall pay all amounts due monthly as stated above, within Five (5) days of the end of the preceding month. Operator further agrees to provide City within fifteen (15) days of the end of each monthly period during the term of this agreement, the statement showing the amount of gross sales during the preceding month. The statement used by the Operator to report such sales will be in a form as to be satisfactory to the City and must be certified as correct by the Operator's chief financial officer, or his designee, showing the amount of gross sales at and/or from the Premises during the monthly periods reported by the statement in the amount of year- to-date gross sales for the Agreement Year. Fees shall be calculated from the first day Operator opens to the public. e. Upon opening to the public, Operator agrees to pay a prorated portion of any incomplete month at the beginning of this term and begin full monthly payments on the first day of each month thereafter until termination of this agreement. f. Gross Revenue, for purposes of this Agreement, means gross receipts, including the entire amount of the actual sales price, whether for cash or otherwise, of all sales of food, services, beverages, clothing, or other receipts whatsoever of all business conducted in, on or from the Premises, or resulting from this Agreement, including mail or telephone orders received or filled at the Premises. No deduction shall be allowed for uncollected or uncollectible credit accounts. Such term shall not include, however, any sums collected and paid out for any 5 Item # 6 Attachment number 1 Page 6 of 25 sales or excess tax imposed by any duly constituted governmental authority wherein Operator is regarded as the collecting agent. g. The Operator further agrees to submit an audited certification of annual gross sales as certified to by a Certified Public Accountant within Thirty (30) days of the end of each agreement year. The scope of the audit must include the Operator's compliance with the terms of the agreement to disclose the gross sales at or from the Premises. The statement shall be prepared according to generally accepted accounting principles and practices, showing in all reasonable detail the amount of gross sales during the prior agreement year. The Operator also agrees to provide at the same time as the statement regarding annual gross sales pertinent depreciation and amortization schedules filed with the Internal Revenue Service for the prior year. h. Any amount due from Operator to City under this agreement which is not paid when due shall bear interest at the maximum rate allowed by law, to be applied from the date due until the date paid, together with a late charge of 5% of any amount due, to cover City's extra expenses involved in collecting such delinquency; however, such interest and late charges shall be automatically reduced by the amount necessary to cause such charges to be in compliance with usury laws. The late charge must be paid within 30 days of the day the delinquent payment was due. 6. Use of Premises. The Operator hereby covenants and agrees to make no unlawful, improper, or offensive use of the Premises. Operator shall not permit any business to be operated in or from the Premises by any concessionaire of Operator without the written consent of City. Operator further covenants and agrees not to assign, delegate, pledge, hypothecate, or sublet this agreement in whole or in part. This paragraph shall be construed to prohibit any assignment, 6 Item # 6 Attachment number 1 Page 7 of 25 delegating or subletting of this Agreement by operation of law. If this agreement is assigned, or if the Premises or any part thereof are sublet or occupied by anybody other than Operator, then Operator shall be in default as defined by this Agreement Moreover, if at any time during the term of this Agreement, any or all of Operator's interests are transferred by sale, assignment, bequest, inheritance, operation of law or disposition, then the Operator will be deemed in default as defined by this Agreement. No such action shall waive Operator's responsibility to remit its base fee to the City for the remainder of this Agreement, unless the City, in its sole discretion, agrees to waive such responsibility or applies any of the remedies available to it by law or via this Agreement. 7. Taxes. Operator further agrees that it will pay any state sales tax, and all other taxes due, which may be levied upon the Premises or Operator due to the existence of this Agreement, including but not limited to, business tax receipt (f/k/a occupational license) and permits relating to the operation of the business conducted on the Premises. 8. Utilities. Operator acknowledges that Premises have not been designed to accommodate separate utilities or the metering thereof, and that City is not obligated to provide for same. Therefore, City shall provide electricity, gas, sewer, garbage disposal, air conditioning, heat and water services ("Utilities") as more particularly described herein, for use by Operator in the Cafe area. In addition to the above, the City shall provide, as a part of Utilities described above: three electrical outlets in the food preparation area and three electrical outlets in the Cafe seating area; overhead lighting in the food preparation and seating areas; plumbing "stubbed out" in the food preparation area including % inch water lines (hot and cold), a three (3) inch sanitary waste water line (no floor drain) and a two (2) inch vent; basic sewer service (grease trap not included); and nearby public restroom facilities (for the non-exclusive use of Cafe patrons). 7 Item # 6 Attachment number 1 Page 8 of 25 Operator acknowledges that payment for utilities has been incorporated into the Base Fee as described herein. However, City reserves the right to re-evaluate Utility costs based on actual costs over the first year of this Agreement and amend the Base Fee after one year of the term. If the parties cannot mutually agree to an adjustment to the Base Fee or Utility costs made in accordance with the re-evaluation of Utility costs as described above, either party reserves the right to terminate this Agreement. Operator is required to develop an effective and continuous Energy Management and Conservation Program for its operation throughout the term of this Agreement. 9. Operator is not authorized to make any structural improvements or changes to the Cafe area unless expressly agreed to in writing by City. If build-out of the Premises is necessary, Operator must obtain the City's written consent and all permits necessary for the approval of such a proj ect. 10. Operator shall use biodegradable materials whenever feasible. 11. Operator shall provide all equipment and merchandise necessary for the operation of the Cafe, including the installation of a convection oven. Operator shall be responsible for the installation of such equipment and guarantee that such equipment complies applicable code requirements and other applicable law. In addition, the Operator shall pay for all normal day-to- day repair, maintenance, and replacement costs on its equipment. 12. Operator shall be responsible for picking up and disposing of all trash, garbage, and other debris, within the Cafe area. Operator is authorized to place trash cans in the immediate area of the Premises, said trash cans to be maintained by the Operator. 13. Operator agrees to indemnify and hold City and its employees harmless from and against any and all claims, demands, causes of action or lawsuits of whatever kind or character 8 Item # 6 Attachment number 1 Page 9 of 25 arising directly or indirectly out of this agreement and/or performance hereof. This indemnity clause includes, but is not limited to, claims, demands, causes of action or lawsuits for damages or injuries to goods, wares, merchandise and property and/or for any bodily or personal injury or loss of life in, upon or about the Premises or the surrounding premises the Operator is required to maintain or which the Operator uses in connection with the business operated at, on or from the Premises. All personal property, including trade fixtures in the Premises, shall be at the risk of Operator, and City shall not be liable for any damage to such property arising from any cause including, but not limited to, bursting, leaking or accidental operation of water or sewer pipes; roofleaks or flooding or natural disasters. Operator agrees to investigate, handle, provide defense for and defend any such claims, demands, causes of action or lawsuits at its sole expense and agrees to bear all other costs and expenses related thereto, even if the claim, demand, cause of action or lawsuit is groundless, false or fraudulent. 14. Insurance. Operator shall furnish at its own expense and maintain during the term of this agreement, the insurance coverages set out below: (1) Comprehensive General Liabilitv - Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability Policy filed by the Insurance Services Offices and must include: (a) Minimum limits of Five-Hundred Thousand dollars ($500,000) per occurrence combined single limits for Bodily Injury Liability, Personal Injury, and Property Damage Liability. (b) Premises and/or operations. ( c) Independent contractors. (d) Products and/or completed operations. 9 Item # 6 Attachment number 1 Page 10 of 25 (e) Personal injury coverage with employee and contractual exclusions removed, including coverage for liability resulting from the dispensing of alcoholic beverages, if Operator at any time during the term of this agreement obtains a license to serve any type of alcoholic beverages. (f) The City of Clearwater, as City, shall be named as an additional insured. (2) Business Auto Policy - Operator hereby represents that Operator does not have a vehicle in its company name and does not use a vehicle for business purposes, including deliveries. Based on these representations, Operator is not required to carry a Business Auto Policy. (3) Workers' Compensation - Coverage to apply for all employees for statutory limits in compliance with the applicable State and Federal laws. In addition, the policy must include Employers' Liability with a limit of Five-Hundred Thousand dollars ($500,000). In addition, Operator shall provide to City the following: (1) Additional Insured. City shall be named as additional insured on all liability coverage. (2) Notice of Cancellation or Restriction. All policies must be endorsed to provide the City with not less than thirty (30) days notice of cancellation or restrictive modifications of any insurance policy providing the coverage required by this agreement. (3) Certificates of Insurance/Certified Copies of Policies. The Operator shall provide the City with a certificate or certificates of insurance showing the existence of the coverages required by this Agreement. The Operator shall maintain the coverage throughout the term of this Agreement or any modification thereof. When specifically 10 Item # 6 Attachment number 1 Page 11 of 25 requested by the City in writing, the Operator shall provide City with certified copies of all policies of insurance as required herein. New certificates and new certified copies of policies, if certified copies have been requested, shall be provided to City whenever any policy is renewed, revised, or obtained from other insurers. (4) The address where such certificates and certified policies shall be sent or delivered is as follows: City of Clearwater, Attention: City Clerk, P.O. Box 4748, Clearwater, Florida 33758-4748. 15. Destruction of Premises. If at any time during the term of this agreement, the Premises or any part, system, or component thereof, (hereinafter, the "Demised Premises") shall be damaged or destroyed, said Demised Premises and any additions or improvements thereto, shall be promptly repaired or rebuilt or restored by the Operator to the condition as good as the same was immediately prior to such damage or destruction at the Operator's risk and expense, and in accordance with plans and specifications mutually agreed upon at the time; or if none can be agreed upon, then in accordance with the original plans and specifications for the Premises and any subsequent plans and specifications for any additions or improvements constructed prior to the damage. The work of restoration or rebuilding shall be in full compliance with all laws and regulations and government ordinances applicable thereto. The insurance proceeds shall be paid to the City, and such proceeds will be used for the repair or restoration. Any cost of repairs or restoration in excess of the insurance proceeds shall be borne by the Operator. Any insurance proceeds in excess of the cost of repairs or restoration shall belong to the Operator. During the period of such damage or destruction, whether in whole or in part, the monthly guaranteed Base Fee shall abate for no more than 120 days or until commencement of 11 Item # 6 Attachment number 1 Page 12 of 25 business, or after receipt of all building permits, whichever is sooner. City shall not unreasonably withhold building permits necessary to repair such damage or destruction. If the Demised Premises are totally destroyed or damaged to the extent as to render it the Premises uninhabitable or useless for the purpose intended, during the term of this agreement, then and in that event, the Operator may terminate this agreement as of the date of such damage with (30) days written notice to the City. In the event of such termination the insurance proceeds provided for under this agreement shall be paid to the City. In the event of such destruction and except as otherwise specifically provided under this agreement, both parties waive any and all rights of recovery against each other for any direct or indirect loss occurring to the Demised Premises. 16. Default. City, at its option, may exercise anyone of the remedies provided in subsection (h) of this paragraph, except as otherwise provided herein, upon the happening of any one or more of the following events (Events of Default): a. Operator's default in the payment of any fee or other sums due for a period of30 (30) days after the due date; b. Operator's continued default with respect to any other covenant of this agreement for a period of thirty (30) days after receipt of written notice of such default by Operator from City, provided that if such default reasonably required more than thirty (30) days to cure, there shall be no Event of Default if Operator has commenced correcting action within the thirty (30) day period and is diligently prosecuting such action; c. There shall be filed by or against Operator in any event pursuant to any statute either of the United States or of any state, a petition in bankruptcy or insolvency or for reorganization or arrangement, or for the appointment of a receiver or trustee of all or a portion 12 Item # 6 Attachment number 1 Page 13 of 25 of Operator's property, or if the Operator makes an assignment by operations of law, or if Operator makes application to Operator's creditors to settle or compound or extend the time for payment of Operator's obligations, or if execution, seizure, or attachment for a period of 120 days. Failure to remove the levy, seizure or attachment within the 120 day period shall actuate the default provided by this paragraph and the bond posted shall be forfeited. d. Operator's vacating or abandoning the Premises; e. Operator's understating gross sales by more than three (3) percent in sales reports given to City. f. If Operator is in default of any other agreement with the City, then such default shall be deemed a default of this Agreement and the City may pursue all available remedies provided for herein. g. Operator's assigning, delegating or subletting of the Premises or any portion thereof of this Agreement. h. City, at its option, may exercise anyone or more of the following remedies which shall be cumulative. (1) Terminate Operator's right to possession under this agreement and reenter and take possession of the Premises. Operator shall remain liable for all fees and additional fees due under this agreement and for all damages suffered by City because of Operator's breach of any of the covenants of this agreement. Said damages shall include, but not be limited to, charges for removal and storage of Operator's property, remodeling and repairs, and legal fees. In addition to its remedies hereunder, City may accelerate all fixed fees due under this agreement, in which event the Operator shall be liable for all past due fees, accelerated fees and damages as described above; however with respect to 13 Item # 6 Attachment number 1 Page 14 of 25 the accelerated fees, City shall receive only the present value of such accelerated fees. At any time during repossession pursuant to this subsection, City may, by delivering written notice to Operator, elect to exercise its option under the following subsection to accept a surrender of the Premises, terminate and cancel this Agreement, and retake possession and occupancy of the Premises on behalf of City. (2) Declare this agreement to be terminated, whereupon the term hereby granted and all right, title and interest of Operator in the Premises shall end and City may re-enter upon and take possession of the Premises. Such termination shall be without prejudice to City's right to collect from Operator any fees or additional fees which have accrued prior to such termination together with all damages, including, but not limited to the loss of prospective percentage fees suffered by City because of Operator's breach of any covenant under this agreement. (3) Exercise any and all rights and privileges that City may have under the laws of the State of Florida and/or the United States of America. 17. Modifications/Improvements. Operator shall secure prior written approval from City for modifications or remodeling of existing facilities or for the construction of any new facilities, such approval not to be unreasonably withheld or delayed. It is agreed that the existing improvements, together with any improvements constructed by Operator during the term of this agreement on the demised premises, shall become the property of the City upon the expiration of termination of this agreement; provided, however, that said reference to improvements herein contemplates improvements to the real estate which become a part of the land as distinguished from personal property utilized by the Operator. 14 Item # 6 Attachment number 1 Page 15 of 25 18. Maintenance of Premises and Improvements. As provided for in the previous section, Operator shall not make any improvements to the Premises without the prior written consent of the City. Operator shall, at its expense, at all times during the terms of this Agreement keep the Premises and any improvements permitted hereunder, and facilities thereon in good order, condition, and repair. It is specifically understood by Operator that the City has the right to inspect the Premises and improvements at any time to ensure that the Premises and improvements are indeed in good order, condition, and repair. Upon the termination or expiration of this agreement, Operator shall have the privilege at his own expense of removing its equipment, signs, insignia, and other indicia of its occupancy or use; however, Operator shall repair any and all damages to the Premises caused by the removal by Operator of such property, and restore the Premises to a condition at least equal to or better than the condition of the Premises upon delivery to the Operator at the inception of this Agreement. 19. Mechanics Lien. Operator agrees to indemnify and save harmless the City by reason of any mechanic's lien which may be asserted as a claim against the property, and to furnish City a good and sufficient bond signed by a reputable bonding company doing business in Florida, which bond shall be in an amount equal to 100 percent (100%) of the cost of construction of the contemplated improvements to the Premises. 20. Health/Sanitary Compliance. The Operator hereby covenants and agrees to promptly and continuously comply with all regulations and orders of the Health Department and health officers of the local, state, and national governments; and Operator hereby covenants and agrees to keep, operate, and maintain the Cafe in such a manner as to preclude any warnings, violations or notices to show cause being issued by any regulatory agency authorized to inspect the Premises under section 509, Florida Statutes, as it presently exists or as it may be amended. 15 Item # 6 Attachment number 1 Page 16 of 25 In addition, Operator agrees to forward to City a copy of each inspection report issued in accordance with section 509, Florida Statutes, as it presently exists or as it may be amended within fifteen (15) days of receiving any such reports. 21. Quiet Enjoyment. City covenants and agrees that upon payment by Operator of the fees herein provided, and upon observance and performance by Operator of all the covenants, terms, and conditions required of the Operator by the agreement, Operator shall peaceably and quietly hold and enjoy the Premises for the term of the agreement without hindrance or interruption by City. 22. Notices hereunder shall be given only by registered letter and shall, unless otherwise expressly provided, be deemed given when the letter if deposited in the mail, postage prepaid, addressed to the party for whom intended at such party's address first herein specified or to such other address as may be substituted therefore by proper notice hereunder. Notice to be provided to City and Operator as stated below: As to City: Library Director City of Clearwater 100 North Osceola Avenue Clearwater, Florida 33755 With copy to: City Attorney's Office City of Clearwater Post Office Box 4748 Clearwater, Florida 34618-4748 As to Operator: Bernard F. Dillman 378 Westford Circle Palm Harbor, Florida 34683 16 Item # 6 Attachment number 1 Page 17 of 25 23. Financial Reporting/Audit. If the Certified Public Accountant providing the annual audit required in this agreement is not an independent Certified Public Accountant, Operator at the City's option, agrees to make all records of gross sales pertaining to this agreement available to an independent Certified Public Accountant chosen by the City, for the purpose of confirming the fair representation of the previously submitted audits. Any such audit provided for in this paragraph may not go back for more than three (3) years. If an independent Certified Public Accountant, chosen by the City, audits the business operated hereunder, and finds that a fair representation of the gross revenues understates revenue and fees due to the City by more than three percent (3%), the cost of the independent audit shall be borne by the Operator; if the independent audit confirms the fair representation of the Operator or overstates lease revenue due to the City, the City shall pay for the audit. All sales shall be recorded on a tape cash register and the tapes shall be maintained and available for review by an auditor as permitted for hereunder. City shall provide reasonable notice of audit. The Operator shall maintain an adequate set of books and records of the sale of food, beverages and other merchandise, and his books and records must be provided to the City upon request. 24. Signage. The Cafe may at its option post, erect or hang signage inside and/or outside of the atrium area of the Facility so that it may be seen by patrons inside the Facility as well as traffic driving by the Facility, and the Cafe may, at its option, post, erect, or hang signage in the hallway leading to the Cafe as well as in each of the elevators subject to City approval. The design of any signage shall be presented to the City prior to its installation, and the City agrees to review such signage. Approval of signage is subject to City policy and applicable law, including, but not limited to, the City of Clearwater Code of Ordinances and Community Development Code. The Operator shall also provide memo-type board or boards inside the Cafe area so that 17 Item # 6 Attachment number 1 Page 18 of 25 they will be plainly visible to the public and list the food and drink items for sale with their corresponding prices. Operator shall also place a sign inside the Cafe area so it will be plainly visible to the public, which states that Operator operates the Cafe independently from City. 25. Applicable Law. Operator, at Operator's own expense, must comply promptly with all statutes, rules, regulations, ordinances, orders, and requirements of all local, state and federal governments and their respective agencies applicable to the use and occupancy of the Cafe by Operator. This includes mandatory compliance with minimum building, health, and safety standards regarding the Cafe. In addition, Operator agrees to notify immediately the City's Police Department or other appropriate authorities, at any time the Operator becomes aware of any activity that is a violation of a law in the Cafe area. 26. Advertising. Operator shall not advertise any business not operated at, on, or from the Premises without the prior written consent of the City. 27. Public Area. Operator agrees that the Premises shall be utilized as a public activity area. The City may restrict any activity, including but not limited to entertainment, promotions, items for sale or fees by Operator on the premises that are not acceptable as determined by the City in its sole discretion. Failure of the Operator to make any changes required by the City will result in default and City shall be entitled to all the remedies provided for in this Agreement. 28. Legal Fees. In the event the City retains an attorney to enforce any of the provisions of this agreement or renewals of or addenda to this agreement, or to effect the enforcement of any legal right of the City against the Operator, the Operator agrees to pay the City all costs of said enforcement reasonably incurred, including court costs and reasonable attorney's fees. 18 Item # 6 Attachment number 1 Page 19 of 25 29. Miscellaneous. a. Waiver. One or more waivers of any covenant or condition by the City shall not be construed as a waiver of a subsequent breach of the same covenant or condition and the consent or approval by the City to or of any act by the Operator requiring City's consent or approval shall not be construed as consent or approval to or of any subsequent similar act by the Operator. b. Observance of Laws. Operator agrees to observe, comply with and execute promptly at its expense during the term hereof, all laws, rules, requirements, orders, directives, codes, ordinances, and regulations of any and all governmental authorities or agencies, of all municipal departments, bureaus, boards and officials, of all County, State, Federal boards or agencies, and all insurance carriers, due to the use or occupancy of the Demised Premises. All additions, alterations, installations, partitions, or changes shall be in full compliance with the aforementioned authorities. c. Access to Premises. City shall the right to enter upon the Premises at all reasonable hours for the purpose of inspecting or conducting tests upon the same, or for making repairs to the demised Premises or to any property owned or controlled by the City therein. Such repairs shall not unduly interfere with Operator's business, except as is naturally necessitated by the nature of the repairs being affected. d. Relationship of Parties. Construction of Agreement. Nothing contained herein shall be deemed or construed by the parties hereto, nor by any third party, as creating the relationship of principal and agent or of partnership or of 19 Item # 6 Attachment number 1 Page 20 of 25 joint venture between the parties hereto, it being understood and agreed that neither the method of computation or rent, nor any relationship between the parties hereto other than the relationship of City and Operator. Whenever herein the singular number is used, the same shall include the plural, and the masculine gender shall include the feminine and neuter genders, as appropriate. 20 Item # 6 Attachment number 1 Page 21 of 25 The laws of the State of Florida shall govern this Agreement. Any changes in the applicable laws that govern this Agreement will necessitate a change in terms and conditions, which may be, affected thereby, at the time such changes may arise. e. Surrender at End of Term: Upon expiration of the term hereof or sooner termination of the Agreement, Operator agrees to surrender and yield possession of the demised Premises to the City, peacefully and without notice, and in good order and condition, broom clean condition, but subject to ordinary wear and reasonable use thereof. f. Successors and Assigns: The covenants, provisions and agreements herein contained shall in every case be binding upon and inure to the benefit of the parties hereto respectively and their respective heirs executors, administrators, successors and assigns, as applicable. g. Sovereign Immunitv: Nothing herein shall constitute a waiver of the City of its sovereign immunity under Section 768.28, Florida Statutes, nor does it extend the City's liability beyond the limits established in Section 768, Florida Statutes. h. Hazardous Substances: Operator shall not cause the introduction of any Hazardous Substances on or in the Premises. Operator shall not do, nor allow anyone else to do, anything affecting the Premises that is in violation of any Environmental Law. Operator shall promptly give City written notice of any investigation, claim, demand, lawsuit or other action by any governmental or regulatory 21 Item # 6 Attachment number 1 Page 22 of 25 agency or private party involving the Premises and any Hazardous Substance or Environmental Law of which Operator has actual knowledge. If Operator learns or is notified by any governmental or regulatory authority, that any removal or other remediation of any Hazardous Substance affecting the Premises is necessary, Operator shall promptly take all necessary remedial actions in accordance with Environmental Law. As used in this Paragraph 29,"Hazardous Substances" are those substances defined as toxic or hazardous substances by Environmental Law and the following substances: gasoline, kerosene, other flammable or toxic petroleum products, toxic pesticides and herbicides, volatile solvents, materials containing asbestos or formaldehyde, and radioactive materials. As used in this Paragraph 29, "Environmental Law" means Federal laws and laws of the jurisdiction where the Premises is located that relate to health, safety or environmental protection. 1. Entire Agreement: The Agreement as hereinabove set forth, including all exhibits and riders, if any, incorporates all covenants, promises, agreements, conditions and understandings between the parties, and no covenant, promises, agreement, condition or understanding, either written or oral, not specifically set forth herein shall be effective to alter the performance or the rights of the parties as hereinbefore stated. 22 Item # 6 Attachment number 1 Page 23 of 25 23 Item # 6 Attachment number 1 Page 24 of 25 IN WITNESS WHEREOF, this agreement is executed as of the date first above written. Countersigned: Frank V. Hibbard, Mayor Approved as to form: Camilo A. Soto, Assistant City Attorney Signed, sealed and delivered in the presence of: CITY OF CLEARWATER, FLORIDA By William B. Home, II, City Manager Attest: Cynthia E. Goudeau, City Clerk Operator By Bernard F. Dillman 24 Item # 6 Attachment number 1 Page 25 of 25 EXHIBIT A 25 Item # 6 Meeting Date:6/16/2008 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve Amendment to Agreement between the City of Clearwater and Global Spectrum, L.P. for management services from September 30, 2009 to December 31,2010, and that the appropriate officials be authorized to execute same. (consent) SUMMARY: On August 4, 2005, the City Council approved a new management agreement with Global Spectrum to provide oversight and administration for the Harborview Conference Center until September 30, 2009. The new agreement has worked well over the past 3 years, with both the City and Global profiting from the new arrangements. Studies are being conducted on the long-term use of the Harborview property but will not be ready for action until late 2009, therefore, in order to continue the smooth operations of the center the Council has directed staff to extend the current contract by 15 months or until December 15, 2010. All other terms of the agreement remain the same with the exception of the monetary items in the agreement being pro-rated for the last 3 months of the agreement in an equitable fashion representing 25% of the yearly amounts for the City Cash Subsidy and the maximum amount of loss Global is responsible for. Staff is in the process of trying to work out a similar agreement with Stein Mart. Review Approval: 1) Clerk Cover Memo Item # 7 Attachment number 1 Page 1 of 2 AMENDMENT TO AGREEMENT FOR PROFESSIONAL MANAGEMENT SERVICES This Amendment to Agreement for Professional Management Services (this "Amendment") is made as of this _ day of , 2008, by and between the City of Clearwater, a municipal corporation organized and existing under the laws of the State of Florida ("City"), and Global Spectrum, LP, a limited partnership organized and existing under the laws of the State of Delaware ("Global "). RECITALS WHEREAS, the City owns a convention center located in Clearwater, Florida known as the Harborview Center ("Facility"); and WHEREAS, the City and Global are parties to an Agreement for Professional Management Services dated as of August 4, 2005 ("Agreement"), pursuant to which Global is managing and operating the Facility on behalf of the City; and WHEREAS, the City and Global now desire to amend the Agreement, in accordance with the terms and conditions herein set forth. All capitalized terms used herein and not otherwise defined herein shall have the meanings ascribed to such terms in the Agreement. NOW THEREFORE, for and in consideration of the foregoing, the mutual covenants and promises hereinafter set forth and other good and valuable consideration, the receipt and sufficiency ofwhich is hereby acknowledged, the parties, intending to be legally bound, hereby agree as follows: 1. The parties hereby agree that the term of the Agreement, currently set to expire on September 30, 2009, shall be extended for an additional period of fifteen (15) months, to end on December 31,2010 (the "Additional Term"). All references under the Agreement to the "Term" shall be deemed to mean the Term (as defined in the Agreement) plus the Additional Term. The period from October 1, 2009 to September 30, 2010, and the period from October 1, 2010 to December 31, 2010, shall each be deemed to be an "Operating Year". 2. During each Operating Year of the Additional Term, Global shall be entitled to earn the Base Management Fee (calculated pursuant to Section 2.1 of the Agreement, including an annual increase based on the Consumer Price Index, as described therein) and the Additional Management Fee (as described in Section 2.2 of the Agreement), subject to a potential rebate as described in Section 2.3 of the Agreement. 3. The parties agree that each of the City Cash Subsidy, and the base rent from lease agreements with Steinmart and Pickles Plus Too, Inc., which collectively form the "Total Subsidy", (i) shall for the Operating Year commencing on October 1, 2009 and ending on September 30,2010 be the same as they were for the 2008-09 Operating Year, as set forth in Section 2.4 of the Agreement, and (ii) shall for the Operating Year commencing on October 1, 2010 and ending on Global\Harborview\AmendmentToManagementAgreement2008 Item # 7 Attachment number 1 Page 2 of 2 December 31,2010 be equal to twenty-five percent (25%) of the amounts they were for the 2008-09 Operating Year. The parties further agree that the maximum amount of Loss that Global is required to rebate under Section 2.3 of the Agreement, (i) shall for the Operating Year commencing October 1,2009 and ending September 30,2010 be Two Hundred Thousand Dollars ($200,000), and (ii) shall for the Operating Year commencing October 1, 2010 and ending December 31, 2010 be Fifty Thousand Dollars ($50,000). 4. Other than as expressly set forth herein, all other terms of the Agreement shall remain in full force and effect, unmodified by the terms hereof. The Agreement, as amended by the terms of this Amendment, constitutes the entire agreement of the parties with respect to the subject matter hereof and may only be modified by the written agreement of each of the parties hereto. IN WITNESS WHEREOF, each party hereto has caused this Amendment to be executed on behalf of such party by an authorized representative as of the date first set forth above. GLOBAL SPECTRUM, LP CITY OF CLEARWATER By: Name: Its: By: Name: Its: Item # 7 Meeting Date:6/16/2008 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve amending Purchase Order (STl04168) to Wannemacher Russell Architects, Inc. of St. Petersburg, Florida in the amount of $175,185, for a total of $275,185, to complete the design and permitting of the Carpenter Complex Clubhouse Renovations and approve establishing a new CIP (315-93606) in the amount of $3 million to be funded from General Fund retained earnings. SUMMARY: The four field Carpenter Complex was originally developed in partnership with the Philadelphia Phillies over 40 years ago to be the main spring training facility for the Phillies. Their spring games were played at Jack Russell Stadium but the majority of the team work was done at Carpenter. In the early 1990' s the City made some much needed renovations to the clubhouse in order to accommodate the needs of the Phillies. Since that time, the City, Pinellas County, State and Phillies have invested heavily into the Bright House Networks Field and committed to a long term agreement with the City. The Phillies have year round baseball operations at the Carpenter Complex and as such, have severely outgrown the existing spaces. Due to the increase in use of the facilities and growth in the number of players and coaches utilizing the Carpenter Clubhouse there is a need to increase the size and provide for modernization of the clubhouse to bring it to current major league standards. Staff is recommending this renovation project totaling $3,500,000 with the City funding the first $3,000,000. In addition, the Phillies will assume the year round ballfield and custodial maintenance of the facility as well as be responsible for traffic and public safety during spring training beginning in FY 2010. Total annual savings to the general fund budget will be $219,330 for the remainder of the lease period with the Phillies, which is 15 years. The present value of that savings over the 15 years using a 4% discount rate is $2.4 million. An amendment to the existing Carpenter Complex agreement will be forthcoming with the Phillies to reflect all of the changes and modifications needed to support this agenda item. Major elements of this project will be to enlarge the coaches locker room, restrooms, meeting rooms; provide larger and enhanced kitchen and feeding facilities, new office areas, storage facilities, a second floor totaling 5,650 square feet in size to house additional offices, conference room, rest room and observation areas. A purchase order to Wannemacher Russell Architects, Inc. in the amount of $100,000 was approved by staff for the conceptual drawings and 30% design drawings. The additional amendment to the P.O. of $175,185 is needed to complete the contract, which will include 60%, 90% and 100% design and specifications, cost estimates, civil engineering, permitting, threshold inspection, bidding and project management. The City will provide landscape and irrigation plans as well as handle miscellaneous construction related costs like geotechnical services, permit fees, public art fee etc. for a total estimated budget of $3,500,000. The project design schedule calls for the design, permitting, bidding and award of contract to be completed during calendar year 2008 with the construction commencing May 2009 to be ready for spring 2010. There will be no increase in operating budgets and staffing levels due to the fact that the Phillies will pay for all of these costs. Type: Current Year Budget?: Capital expenditure No Budget Adjustment: None Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: $3,000,000 $3,000,000 2007 to 2008 Annual Operating Cost: Total Cost: Appropriation Code 315-93606 Amount $3,000,000 Appropriation Comment General Fund retained earnings. Cover Memo Item # 8 Bid Required?: Other Bid / Contract: No Bid Number: Bid Exceptions: None Review Approval: 1) Office of Management and Budget 2) Parks and Recreation 3) Office of Management and Budget 4) Parks and Recreation 5) Office of Management and Budget 6) Parks and Recreation 7) Office of Management and Budget 8) Parks and Recreation 9) Office of Management and Budget 10) Legal 11) Clerk 12) Assistant City Manager 13) Clerk 14) City Manager 15) Clerk Cover Memo Item # 8 en Q) .s:::: a.. 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OlCCQ) .~ ~ ~ ::::J E Q) Q) ~ ~ f!! f!! 5i QjEEo:: ~ .~ .~ ~ j&!&!j Q) ::::J C Q) > ~ N "<I" L!) 00- L!) <0 m o m 0- 00 o N- Eft Eft N 00 00 00- N "<I" Eft Q) II) C Q) 0. >< Q) :>. - '0 - o Q) ... is (ij - o I- .E Q) II) C Q) 0. >< W Olo. .!: ..c ~ ~ [Gi o~ (ij 0. - Q) O..c 1-- Item # 8 Attachment number 1 Page 2 of 3 City Facility Item Cost Subtotal total Brighthouse Field Personnel $ 25,404 Operating Expenses $ 505,012 Police $ Internal Service $ 39,676 CIP $ 50,000 Subtotal $ 620,092 Carpenter Field Personnel $ 39,974 Operating Expenses $ 128,492 Internal Service $ 79,536 Subtotal $ 248,002 Revenue Lease/Naming Rights $ 317,187 Reimbursement - electric $ 94,006 Reimbursement - Utilities $ 17,689 Less revenue $ 428,882 Total Direct city expense $ 439,212 Total Operating Expense for the parternship $ 2,080,909 Item # 8 Attachment number 1 Page 3 of 3 Phillies Item Cost Subtotal Total Personnel $ 245,000 Operating Expenses $ 920,222 Police $ 48,000 CIP $ 109,646 Subtotal $ 1,322,868 Personnel $ 245,030 Operating Expenses $ 61,484 CIP $ 12,315 Subtotal $ 318,829 Phillies Expense $ 1,641,697 Item # 8 Meeting Date:6/16/2008 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve the term sheet establishing the basis for negotiations for possible City acqusition of 5.7 acres owned by Clearwater Country Club Management, Inc. and amendment of the current Lease Agreement between the City and CCc. SUMMARY: The City of Clearwater and Clearwater Country Club Management, Inc. (CCC) currently have a Lease Agreement for CCC to operate the City's public golf course located at 525 Betty Lane North, which will expire April 30, 2032. CCC currently owns 5.7 acres, including parking and the clubhouse, which is surrounded by the City's golf course which CCC operates on behalf of the City. This term sheet establishes a basis for the negotiations for the City to purchase the 5.7 acres including all improvements and to amend the existing Lease Agreement between the City and CCc. The approval of the term sheet will not bind the City as the sale and purchase agreement and lease amendment will come back to the Council at a future date. The basic components of the term sheet are as follows: . The City to purchase the 5.7 acre clubhouse parcel for approximately $2,025,000 and satisfy certain membership obligation notes of $110,000. . Annual lease payment to the City of $200,000. . Establishment of a $50,000 CIP, administered by the City at its sole discretion. . The City will procure turf maintenance supplies for use at the golf course and be reimbursed. Implementation of these two agreements will bundle all assets of the course under one ownership and provide increased savings to the overall operation. If approved, funding for the purchase and satisfying the obligation notes may come from General Fund retained earnings. Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk Cover Memo Item # 9 Attachment number 1 Page 1 of 2 Term Sheet 1. The purpose of this term sheet is to establish a basis for the negotiation and consideration of a sale and purchase agreement for certain property owned by Clearwater Country Club Management, Inc. ("CCC") totally approximately 5.7 acres ("Clubhouse Parcel"), which is adjacent to the City-owned golf course known as the Clearwater Country Club, and to negotiate an amendment to the existing Lease Agreement between CCC and the City of Clearwater ("City") for the occupation and management of both properties by CCC. 2. Regarding the City purchasing and leasing back the 5.7 acres to CCC, the parties agree as follows: a. The City shall purchase the 5.7 acres: (1) The City will purchase the Clubhouse Parcel (in fee simple along with all improvements existing thereon) from CCC for approximately $2,025,000. b. As further consideration for the Clubhouse Parcel, the City shall purchase all outstanding membership notes: (1) The City will satisfy certain outstanding obligations under previously issued membership notes, estimated value of $110,000 at the time of the execution of this agreement. c. Amendment to existing agreement: (1) The parties will amend the Lease Agreement to add the Clubhouse Parcel to the Golf Course parcel ("Expanded Golf Course Parcel"). All terms of the Lease shall remain in full force and effect as to the Expanded Golf Course Parcel except as otherwise revised below. Said revised terms shall also apply to the Expanded Parcel and supersede existing terms in conflict. d. Insurance: (1) The City will self-insure the Clubhouse Parcel as it does other City-owned buildings. All other insurance would remain the responsibility of CCC as provided for in the Lease, as amended. e. Rent: (1) The Club agrees to pay the City annual rent of $200,000 per year, paid in advance, quarterly on the first day of each quarter. f. Capital Improvement Program: (1) Schedule of Capital Expenditures. CCC shall annually, during the month of February, provide to the City a six (6) year forecasted schedule of capital improvements necessary at the facility and requiring a capital 1 Item # 9 Attachment number 1 Page 2 of 2 expenditure (as defined below), for the purpose of allowing the City to consider for inclusion in the City's Capital Expenditure Schedule, such projects in its budget for the ensuing year, in the City's sole discretion, and to prepare and update a long-range capital expenditure budget. For purposes of this paragraph, "capital expenditures" shall mean all expenditures for building additions, alterations, or improvements and for purchases of additional or replacement furniture, machinery, or equipment, where the cost of such expenditure is greater than $5,000 and the depreciable life of the applicable item is, according to generally accepted accounting principals, in excess of one (1) year. (2) Responsibility for Capital Expenditures. The City shall be solely responsible for the expenditure of all capital funds as a part of this agreement (which capital expenditure shall not be an operating expense). The City covenants and agrees to budget fifty thousand dollars ($50,000) each operating year to be available for capital needs at the facility. CCC may request and recommend such capital repairs, which the City shall, in its sole discretion, schedule annually. Notwithstanding the foregoing, CCC shall have the right to make capital expenditures at the facility for "emergency repairs" (defined as the repair of a condition which, if not performed immediately, creates an imminent danger to persons or property and/or an unsafe condition at the facility threatening persons or property), and shall be promptly reimbursed by the City for any such expenditures. CCC shall verbally notify City immediately regarding any emergency requiring such a repair, and in writing, no later than twenty- four (24) hours after the need for such a repair arises. g. Turf Maintenance Supplies: (1) The City shall acquire for and supply to CCC all turf maintenance supplies (e.g. sod, sand, fertilizer and chemicals) and other supplies necessary for CCC to discharge their maintenance obligations relating to the golf course, and CCC shall reimburse the City for its actual out-of-pocket costs therefore. 3. It is agreed by the City and CCC that this term sheet shall be treated as the basis for negotiations for a Sale and Purchase Agreement and an amendment to the existing Lease Agreement by and between the parties; neither party shall acquire any rights or obligations as a result of the term sheet. Date: Clearwater Country Club Management, Inc. City of Clearwater By: By: 2 Item # 9 Meeting Date:6/16/2008 Work Session Council Chambers - City Hall SUBJECT 1 RECOMMENDATION: Approve an agreement between the City of Clearwater and the School Board of Pinellas County, Florida, providing for the continuation of the School Resource Officer program at Clearwater High School, Countryside High School, Kennedy Middle School and Oak Grove Middle School for a one-year period commencing July 1 2008 through June 30, 2009. (consent) SUMMARY: Under the terms of the one-year agreement between the School Board of Pinellas County and the City of Clearwater, the City will provide law enforcement and related services to Clearwater High School, Countryside High School, Kennedy Middle School and Oak Grove Middle School during the regular school year. The assigned officers (1 per school) will provide instruction in law education, will serve as resource persons, conduct investigations, provide security and maintain the peace, make arrests and provide support serVIces as necessary. The annual cost of salaries and benefits of four (4) officers over the one-year period will be $323,749, and will be funded from the Police Department's operating budget. Total annual reimbursement from the School Board will remain at $196,046, reflecting no increase to the City for SRO services during the 2008/2009-contract period. The cost incurred by the Police Department is offset by the benefit of the program to the community and the Police Department. All procedural components of the contract remain the same as those outlined in the 2007/2008 contract. The continuation of the School Resource Officer Program beyond FY 2008/2009 is dependent upon SRO program funding being included in future budgets. The Police Department has maintained a good working relationship with the School Board. School Resource Officers have been assigned to Clearwater High School since January 1, 1985 and Countryside High School since January 1, 1986. This is the second year School Resource Officers will be assigned to Kennedy Middle School and Oak Grove Middle School. Type: Current Year Budget?: Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Appropriation Code 0010-01138-510100-521- 000-0000 Operating Expenditure No Budget Adjustment: None $127,703 Annual Operating Cost: Total Cost: $323,749 $127,703 2008 to 2009 Amount $127,703 Appropriation Comment Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk Cover Memo Item # 10 Attachment number 1 Page 1 of 9 SCHOOL RESOURCE OFFICER AGREEMENT THIS AGREEMENT, made and entered into this _ day of , 2008, between the SCHOOL BOARD OF PINELLAS COUNTY, FLORIDA (referred to herein as the "Board"), and THE CITY OF CLEARWATER, (referred to herein as "Clearwater P.O."), is for the services to be provided by the Clearwater P.O. for the School Resource Officer Program ("SAO Program"). WIT N E SSE T H: WHEREAS, the parties hereto value the collaboration and cooperation fostered by the SRG Program and believe that all of society benefits when the safety of children is improved, where the threat of crime and disorder is reduced1 the learning environment is improved, and the true misslon of teachers becomes more achievable; and WHEREAS, the SRO Program provides an opportunity for students and law enforcement officers to have positive interaction with one another which enhances law enforcement officers' service to the community, and WHEREAS, the Board and The City of Clearwater intend to provide law enforcement and related seNices to the public schools of Pinellas County as hereafter described, and WHEREAS, the Board and Clearwater P.O. will mutually benefit from the SRO Program .; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: ARTICLE I. The Obligations of Clearwater P.O. and the SROs are as follows: A. Provision of School Resource Officers. The Ctearwater P.O. shall assign one regularly employed officer at each of the following schools: Clearwater High School, Countryside High School, Kennedy Middle School and Oak Grove Middle School. B. DesiQnation and Selection of School Resource Officers. SAOs have a dual role at the schools which they serve. They shall serve as "law enforcement unitSn within the meaning of 34 CFR ~ 99.8 (a)(1 )(i)-(iii). and as "school officials" having a legitimate educational interest in informatioo contained in student records, within the meaning of 20 . U.S.C. ~1232g and F.S. ~ 1002.22 (3)(d)(2). The Chief of Clearwater P.O., or his designee, in consultation with the Principal of the school to which the SRC will be assigned shall select the SRO on the basis of the following criteria. Item # 10 Attachment number 1 Page 2 of 9 1. The SAO must have the ability to deal effectively with students. The ages,. socioeconomic, and cultural composition of the students of the particular school should be considered in making this evaluation. 2. The SRO must have the ability to present a positive image and symbol of the entire police agency. A goal of the SAO Program is to foster a positive image of police officers among young people. Therefore, the personality, grooming, and communication skills of the SRC should be of such nature so that a positive image of the police agency is reflected. The SAO should sincerely want to work with the staff and students at the particular school to which he or she is assigned. 3. The SRO must have the ability to provide good quality educational services in the area of law enforcement. The education, background, experience, interest level and communication skills of the SAD must be of high caliber so that the SRD can effectively and accurately provide resource teaching services. The SAO will spend as much time as practical In classroom instruction, dependent upon time constraints and workload. The SRC and the Principal will formulate an acceptable plan consistent with the circumstances and the needs of the school. 4. The SRO must have the desire and ability to work cooperatively with the Principal and his administrative staff. 5. The SRC must be a state certified Law Enforcement Officer. C. Recular Duty Hours/Absences of the School Resource Officers. 1. The SAD will be assigned to hislher school on a full-time basis of eight (8) hours on those days and during those hours that school is in session. The SRC's specific duty hours shall be determined by the SAO supervisor in consultation with the principal, to reflect the needs of the Individual school. In each case the agency shall ensure that SROs are present during regular school hours, and those routine duties that require an absence from campus should be accomplished either prior to or after regular school hours. The SRD may be temporarily reassigned only during the period of a law enforcement emergency as such may be determined to exist, by the Chief. 2. If it is necessary for the assigned SRC to be absent from school fOr less than a full day, the SRC will notify the Principal and provide instructions on how emergency police service may be obtained in his/her absence. If it is necessary for the assigned SRC to be absent from school for a full day or more, the Clearwater P.O. shall supply a substitute SAO. D. Duties of School Resource Officers. While on duty, the SRO shall perform the following duties: 1. Speak to classes on the law, including search and seizure, criminal law, motor vehicle law, and other topics when assigned to speak by the Principal. 2. Act as a resource person in the area of law enforcement education at the request of the Principal. 2 Item # 10 Attachment number 1 Page 3 of 9 3. Conduct criminal investigations of violations of law on School Board property which is initiated by the SRC or reported by school personnel per interagency agreement. When dealing with reported minor incidents, nothing shall preclude the SRO from diverting the offender to appropriate school-based discipline, where appropriate and authorized by department policy and applicable law. 4. Provide school-baSed security and maintain the peace on School Board property, to include in assisting with the development, implementation and evaluation of security programs/crisis plans in their assigned school when requested. 5. Make arrests and referrals of criminal law violators. 6. Appear at State Attorney investigations, depositions, trials and sentencing. 7. Provide transportation to the Pinellas County Juvenile Assessment Center (PJAC), Juvenile Addiction Receiving Facility (JARF), and County Jail. 8. Coordinate Emergency Medical Service (EMS) at the request of the Principal, or his/her designee. 9. Receive and dispatch complaints via telephone, walk-in and radios. 1 Q. Develop, implement, and evaluate security programs in the school assigned. 11. Coordinate with school administrators, faculty and staff, law enforcement agencies, and courts to provide school-based security to maintain the peace and promote order on the school campuses. . 12. Create and maintain all records, including security and surveillance camera recordings made at the school site, whether recorded by video tape, digital or other medium, (but excluding school bus recordings), witness or suspect statements, interviews or other documents made in connection with the law enforcement duties set forth in this Agreement. Such records shall constitute "law enforcement records" within the meaning of 34 CFR ~ 99.B(b) (I)(i)-(iii), while in the hands of the SRD or other law enforcement officer. When such records are made available to school administration for disciplinary or other legitimate educational purposes they shall also constitute confidential student records subject to the Family Educational Rights and Privacy Act, 20 U .S.C. ~ 1232g; 34 CFR Part 99, and ~1002.22, F.S. The SRO shall comply with all laws and policies applicable to such records in both their law enforcement and student record capacities. With respect to school bus recordings, which are under the control of the Pinellas County Schools Police, the SRD shall contact Pinellas County Schools Police to coordinate all issues necessary to access. view, take possession of or otherwise use the school bus recording. 13. Maintain a file on property reported lost and/or stolen at the SRD's school. 14. Provide counseling or referrals to students as needed. 3 Item # 10 Attachment number 1 Page 4 of 9 15. Secure, handle and preserve evidence. 16. Recover Sctlool Board property through working with other police agencies. 17. Make referrals to social agencies. 18. Relay messages in emergency situations (such as, tornadoes, hurricanes, etc.) 19. Provide special truancy investigations and prepare for prosecution. 20. Coordinate investigation of bus stop incidents. 21. Wear the official police uniform which shaU be provided at the expense of the law enforcement agency; however, civilian attire may be worn on such occasions as may be mutually agreed upon by the Principal and the SRC supervisor. 22. Perform such other duties as mutually agreed upon by the Principal and the SRO. so long as the perfonnance of such duties are legitimately and reasonably related to the SRO Program as described in this Agreement, and so long as the duties are consistent with State and Federal law and the policies and procedures of the Clearwater P.O. 23. Follow and conform to the School Board Policy Manual, which is available at each school site and F.S. ~1006.12rthat does not conflict with the policies and procedures of the Clearwater P.O. The parties to this agreement shall abide by all Federal and State Civil Rights legislation including the Civil Rights Act of 1964 and its' subsequent amendments. 24. Provide a Monthly Activities Report or such other report regarding hislher activities, as may be required by the Superintendent or designee. A copy of the report shall be provided to the principal on a monthly basis. 25. SROs are recognized as an active part of the school's administrative team. Their duties as a team member reflect their agency's directions and lend their expertise to the review of activities. duty assignments, scheduling and identification of potential problems. 26. The Clearwater Police Department will provide an opportunity for Principals to provide input on theSRO's performance. E. Suooort Services to be Provided bv Clearwater P.O. The Clearwater P.O. shall supply the following support services for SROs: 1. Maintain and file Uniform Crime Reporting (UCR) records according to law. 4 Item # 10 Attachment number 1 Page 5 of 9 2. Maintain a dispatch log, consistent with accepted law enforcement management practices. 3. Provide copies of all reports taken by the School Resource Officer to the Pinellas County Schools Police, upon request, as the law allows. 4. Provide each SRO with a patrot automobile and all other necessary or appropriate police equipment. The cost of purchasing, maintaining, and repairing police equipment provided under this agreement shall be borne by the Clearwater P.O. 5. Maintain copies of reports generated by officers in compliance with State and Federal laws. 6. Maintain fingerprints and photographs of arrestees in compliance with State and Federal laws. ARTICLE II. Relationshio of SROs to Board and Clearwater P.O. The SRO shall be an employee of the Clearwater P.O. and not an employee of the Board- The Clearwater P.O. shall be responsible for the hiring, training, discipline, and dismissal of its personnel. Board employees shall report allegationS of improper conduct to the SRO's immediate supervisor or to the departmenfs intemal affairs section. Board employees shall not conduct an internal investigation of alleged improper conduct on the part of the SRO. ARTICLE III. Charaes for SRC Services. In consideration of the services provided herein, the Board shall pay to the City of Clearwater the sum of $49,011.50 (Forty Nine Thousand Eleven Dollars and Fifty Cents) for each SRO for the 2008-2009 contractual tenn. To the extent that security services are provided by Clearwater P.O. at school functions occurring after regular school hours, Clearwater P.O. shall be paid in accordance with the Clearwater P.O. salary policy and procedures. The school at which such services are provided, shall be billed for such services within thirty (30) days from the date of service, and any services provided during May shall be submitted no later than the 15th of June. ARTICLE IV. Problem Resolution. The parties, their agents and employees will cooperate in good faith in fulfilling the tenns of this Agreement. Unforeseen difficulties or questions will be resolved by negotiation between the Superintendent, the Board and the Chief, or their designees. ARTICLE V. Amendments. Changes in the terms of this Agreement may be accomplished only by formal amendment in writing approved by the Clearwater P.O. and the Board. 5 Item # 10 Attachment number 1 Page 6 of 9 ARTICLE VI. Transfer of SROs. Both the School Board and Clearwater P.O. desire to avoid the transfer of an SAO at the request of a principal. Therefore, except in egregious circumstances when the SRO's behavior warrants immediate removal, the following procedures must be followed: A. Principals should engage in good personnel management practices to include discussing any issues or concerns with t"e SRD first, followed by consultation with the SRD's supervisor if necessary. B. If, after sufficient time has been given for the SRO to modify hisl"er . performance, and concerns still exist, then the Principal will recommend to the Area Superintendent that the SRO be transferred from the school, stating the reasons for the recommendation in writing. C. Within a reasonable period of time after receiving the recommendation to remove an SRO, the Area Superintendent, or designee, will confer with the Chief, or designee, to attempt to resolve any problem that may exist between the SRC and the staff at his/her assigned school. 1. With the agreement of the Superintendent and the Chief, or their designees. the SRO, or specified members of the staff from the school, may be required to be present at that meeting. 2. If, within a reasonable amount of time, the problem cannot be resolved in the opinion of both the Superintendent and Chief, or their designees, thenJhe SAD will be transferred from the school and a replacement will be selected, as provided elsewhere in this Agreement. This Article does not provide the SAD any rights separate and apart from those found in Clearwater P.D.'s collective bargaining agreement with its union. Only the Clearwater P.O., and not individual SROs, can seek enforcement of the provisions of this Agreement. Nothing herein shall preclude the ClealWater P.o. from unilaterally transferring the SRC at its sole discretion. ARTICLE VII. Term of Aareement. The term of this Agreement shall be for 1 year beginning on July 1, 2008 through June 30, 2009. ARTICLE VIII. Materials and Facilities Suoolied by Board. The Board shall provide the SRO, in each school to which an SAO is assigned, the following materials and facilities necessary to the performance of duties by the SRC: A. Access to a private office which is air conditioned and properly lighted, with a telephone, to be used for general business purposes. Whenever practicable, the SAD will be provided with a private office. Upon request, SAOs will be provided free access to the 6 Item # 10 Attachment number 1 Page 7 of 9 Board's computer network to the extent that it is economically practicable. Clearwater P.O. will provide the computer hardware to be utilized by the SRD, although each individual school may provide such hardware in its sole discretIon. If access is provided, existing school security procedures must be followed, to include secure network access for both the computer and user. Network use must conform to school board policy 7.33, Electronic Resource Usage. B. A location for files and records which can be properly locked and secured. C. A desk with drawers, a chair, work table, filing cabinet, and office supplies (e.g. paper, pencil, pens, etc.). D. Access to a typewriter and/or secretarial assistance. E. The SRO will be issued keys for complete access on the campus to which he/she is assigned in accordance with the school safety plan. In the event these keys are lost misplaced, or stolen through negligence, the cost of any rBwkeying of the facility shall be borne equally by the law enforcement agency and the Board. ARTICLE IX. Termination. This Agreement may be terminated by either party for cause upon seven (7) days written notice that the other party failed substantially to perform in accordance with the terms and conditions of this Agreement through no fault of the party initiating termination. This Agreement may be terminated without cause by either party upon thirty (30) days written notice. ARTICLE X. Defense of Leasl Actions. A. Subject to the limitations contained in F.S.~111.07, the Clearwater P.O. shall defend any lawsuit filed against the Clearwater P.O. or the SRC which arises out of services performed by the Clearwater P.O. Clearwater P.O. procedures shall be followed in handling such suits. The Clearwater P.O. shall pay any judgment rendered against it according to law. Nothing contained herein shall be construed to waive the provisions of F.S.~. 768.28 as the same applies to both the Clearwater P.O. and the Board. B. The Board shall defend any lawsuit filed against the Board which arises out of services performed by the Board. Board procedures shall be followed in handling such suits. The Board shall pay any judgment rendered against It according to law. Nothing contained herein shall be construed to waive the provisions of F.S.i 768.28 as the same applies to both the Board and the Clearwater P.O. ARTICLE XI. Miscellaneous. A. Assignment. This Agreement may not be assigned without the written consent of the Clearwater P.O. and the Board. B. Severabilitv. Should any section or part of any section of this Agreement be rendered void, invalid, or unenforceable by any court of law, for any reason, such a 7 Item # 10 Attachment number 1 Page 8 of 9 determination shall not render void, invalid, or unenforceable any other section or any part of any section of this contract. C. Notification. All notices, requests, demands, or other communications hereunder shall be in writing and shall be deemed to have been served as of the delivery date appearing upon theretum receipt it sent by certified mail, postage prepaid with return receipt requested, at the address listed below, or upon the actual date of delivery, if hand delivered to the address below. Either party may change the below-listed address at which it receives written notices by so notifying the other party hereto in writing. Clearwater P.O. to: Chief of Police, Clearwater P.O. 645 Pierce St. Clearwater, FL 33756 Copy to: City Attorney, City of Clearwater 112 S. Osceola Ave. Clearwater, FL 33756 Board to: Chief of Police Pinellas County Schools Police 11111 S. Belcher Rd. Largo, FL 33773 Copy to: School Board Attorney Pine lias County School Board 301 4th St. SW Largo, FL 33770 D. Waiver. No act or omission or commission of either party, including without limitation, any failure to exercise any right, remedy, or recourse, shall be deemed to be a waiver. release, or modification of the same. Such a waiver, release, or modification is to be effected only through a written modification to this Agreement. E.Governina Law and Venue. This Agreement is to be construed in accordance with the laws of the State of Florida. Venue tor any cause of action or claim asserted by eittler party hereto brought in state courts shall be in Pinellas County, Florida. Venue for any action brought in Federal court shall be in the Middle District of Florida. Tampa Division, unless a division shall be created in Clearwater or Pinellas County, in which case action shall be brought in that division. F. Headinas. The paragraph headings are inserted herein for convenience and reference only, and in no way define, limit, or otherwise describe the scope or intent of any provisions hereof. . G. Due Authoritv. Each party to this Amendment represents and warrants to the other party that (I) they are duly organized, qualified and existing entities under the laws of the State of Florida, and (ii) all appropriate authority exists so as to duly authorize the persons executing this Amendment to so execute the same and fully bind the parties on whose behalf they are executing. IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed by their duly authorized representatives on the date first above written. 8 Item # 10 Attachment number 1 Page 9 of 9 THE SCHOOL BOARD OF PINELLAS COUNTY, FLORIDA By: Attest: Print: Print: Chairman Ex-Officio Secretary Approved as to form: Sign: Prin t: School Board Attorney CITY OF CLEARWATER, FLORIDA Countersigned CITY OF CLEARWATER, FLORIDA By: Frank V. Hibbard Mayor-Commissioner William B. Horne II City Manager Approved as to form: Attest: . Surette t City Attorney Cynthia E. Goudeau City Clerk 9 Item # 10 Meeting Date:6/16/2008 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve discontinuing the Police Park Patrol Program as of June 19,2008. SUMMARY: In response to complaints of nuisance and criminal activity in city parks and subsequent to public discussions with the City Council, the police department implemented a 6-month pilot Park Patrol Program on December 1, 2007. Prior to the implementation of the program, letters were sent to those neighborhood associations adjacent to city parks informing them of the program and providing instructions on how to notify police of ongoing nuisance or criminal activity in their park utilizing the C- TRACS system. Additionally, the program was publicized via the Blueline CPD television program on C- View TV and received media coverage from local television stations and the St. Petersburg Times. Despite this publicity, almost all police activity in the Park Patrol Program has been self-initiated by the assigned officers. For the five (5) month period ending April 30, 2008, Park Patrol Officers worked a total of 152 four (4) hour shifts, made 32 arrests on various charges, enforced 28 traffic infractions, wrote 125 offense/incident reports and made direct contact with over 300 individuals. Park Patrol Officers focused on 23 specific parks and public spaces. Of the 32 arrests, only 2 were for felonies and the majority (21) were for city ordinance violations such as open alcohol violations. The majority of the offense reports written were Field Interview Reports - a non-criminal report documenting the officer's contact with a citizen. The cost of the program is averaging $1,436 per week, or $24,415 to extend through the end of September 2008. Annual cost for 200812009 is estimated at $74,672. Although citizens who have made contact with the police department or the officers on Park Patrol have been supportive and appreciative, due to budget constraints, it is no longer prudent for the Police Department to allocate funding for the program in the current year budget or in the 2008/2009 operating budget. The police department proposes that we return to having on-duty patrol officers and community policing officers patrol the parks as time and resources allow, supplemented by AmeriCorps members and volunteers. We will continue the pilot Park Patrol Program through the City Council meeting of June 19,2008 pending direction from the Council on this item. Appropriation Code None Amount Appropriation Comment Review Approval: 1) Clerk 2) City Manager 3) Clerk 4) City Manager 5) Clerk Cover Memo Item # 11 Meeting Date:6/16/2008 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Award a Contract (Purchase Order) for $ 135,800.00 to Anderson and Shah Roofing of Largo, FL as the lowest bidder to the City of Clearwater Bid 25-08 for the restoration of General Services Building Roof, replace all skylights and install ridge ventilators and authorize the approiate officials to execute same. (consent) SUMMARY: The General Services roof has been patched several times over the last 3 years to eliminate water leaks. This restoration project includes the application of a heavy duty coating that is white in color that will reduce heat in the Fleet area. This product has a 10 year warranty against defects. The Company will replace all the skylights since most of them leak and block light entry due to discoloration. The ridge ventilators will assist with the removal of hot air in the ceiling of the Fleet area and assist with reducing the heat inside the building. Currently, the building does not have any vents. Funding for this contract is available in capital improvement project 315-94514, Roof Replacements. Type: Current Year Budget?: Purchase Yes Budget Adjustment: None Budget Adjustment Comments: Current Year Cost: $135,800.00 Annual Operating Cost: Not to Exceed: Total Cost: $135,800.00 For Fiscal Year: 2007 to 2008 Appropriation Code Amount Appropriation Comment 315-94514-530300-519-000 $135,800.00 Roof Replacement CIP Bid Required?: Other Bid / Contract: Yes Bid Number: Bid Exceptions: 25-08 None Review Approval: 1) City Manager 2) Clerk 3) City Manager 4) Clerk Cover Memo Item # 12 Meeting Date:6/16/2008 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve a contract for the Clearwater Bayfront Promenade (05-0008-MA)to Misener Marine Construction of Tampa, Fl, in the amount of $1,480,139.28 and authorize the appropriate officials to execute same, and authorize staff to initiate financing of the project. (consent) SUMMARY: The Clearwater Bayfront Promenade (05-0008-MA) will be built on the existing pilings from the old Memorial Causeway Bridge. The pilings were left behind during the bridge demolition to support this future project. The structure will consist of a 200 ft. by 32 ft. concrete deck for pedestrian use over Clearwater Harbor. This project will also bring utilities (water/sewer & electric) to the sea wall, in advance of the Downtown Boat Slip project. Construction of the Promenade is tentatively scheduled to begin in July, 2008 with a 180 day construction period. Construction of the Downtown Boat Slips project is expected to begin in January 2009, following completion of the Promenade. A third quarter amendment will transfer $330,220.90 of General Fund Revenue from retained earnings to Capital Improvement Program (CIP) project 0315-93402, Bayfront Promenade. Additional funding in the amount of $800,045.10 is available in 0315-93402, Bayfront Promenade and $349,873.28 is available in CIP 0315-93405, Downtown Boat Slips to fund the contract. Type: Current Year Budget?: Budget Adjustment Comments: See Summary Current Year Cost: Not to Exceed: For Fiscal Year: Capital expenditure No Budget Adjustment: Yes $1,480,139.28 $1,480,139.28 2007 to 2008 Annual Operating Cost: Total Cost: $1,480,139.28 Appropriation Code 0315-93402-563800-575- 000-0000 0315-93405-563800-575- 000-0000 Amount $1,130,266.00 Appropriation Comment $349,873.28 Bid Required?: Other Bid / Contract: Yes Bid Number: Bid Exceptions: None Review Approval: 1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager 6) Clerk 7) City Manager 8) Clerk Cover Memo Item # 13 - < ~ I 00 o o o I t(') o -- ~ ~ < z ~ ~ o ~ ~ ~ z o ~ ~ ~ < ~ ~ ~ ~ < ~ < ~ ~ u Attachment number 2 ~ .~' E-< < E-<E-< ooZ >~ E-<O -~ U< 00 o o N ~ ~ ~ Z ~ ~ >=' < ~ rJl ~ ~ = ~ ~ ~ < Z ~~ OU E-<Ii u~ ~t: E-<Z Z~ o U 000000000 000000000 oj ci ci ci ci ci ci ci oj 000000000 ~ ~_L() ~_~_~_~_~_~_M_ Z 0 L{), ~ 0 ~ N C') o ~ < O~ U~ ~Z "'~ S~ 000 ~~ ~:;:;:; ~~rili~~go- UE-< .~o L{):;::~ Sl~~t:N ~o::Ez ::E~<~ <1llE-< ~ ri. 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Eo-< rJl Eo-< Eo-< iIlOOZ tE !IT II- ~ - N M "T on 'D t- oo 0\ 0 - N 'D 'D 'D 'D 'D 'D 'D 'D 'D t- t- t- Meeting Date:6/16/2008 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Issue a purchase order to Harcros Chemicals, Tampa, FL, in the amount of $630,000, per Bid 23-08, for Liquid Bisulfite, a chemical for dechlorination of wastewater, over a 1 year period, with 2 additional, annual extensions, in order to meet the requirements of the Florida Department of Environmental Protection and authorize the appropriate officials to execute same. (consent) SUMMARY: Liquid Bisulfite is used at the City's Advanced Pollution Control Facilities primarily to dechlorinate treated effluent prior to discharge from the treatment plants. Four responses were received April 29, 2008 in response to the request for proposal 23-08 with Harcros representing the lowest responsive bidder. Sufficient budget is available in the Water & Sewer Utility Fund operating cost center 0421-01351, WPC Operations, to fund $70,767.00 of the current year cost of this contract and is planned in the budget requests to be brought forward for FY08/09 in the amount of $209,425.00, FY901l0 in the amount of $209,425.00 and $140,384.00 for FYlOlll. Type: Current Year Budget?: Budget Adjustment Comments: Current Year Cost: Not to Exceed: For Fiscal Year: Appropriation Code 0421-01351-551000-535- 000-0000 Operating Expenditure Yes Budget Adjustment: None 70,767.00 630,000.00 2007 to 2008 Annual Operating Cost: Total Cost: 630,000.00 Amount 630,000.00 Appropriation Comment Bid Required?: Other Bid / Contract: Yes 23-08 Bid Number: Bid Exceptions: None Review Approval: 1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Assistant City Manager 6) Clerk 7) City Manager 8) Clerk Cover Memo Item # 14 CITY OF CLEARWATER BID TABULATION BID TAB 23-08 - BISULFITE SOLUTION BID OPENED: APRIL 29, 2008 - 11 :00 AM HARCROS CHEMICALS INC ALLIED UNIVERSAL CORP KEY CHEMICAL, I TAMPA. FLORIDA MIAMI. FLORIDA WAXHAW. NC ITEM DESCRIPTION PRICE PRICE PRIC BISULFITE SOLUTION PRICE PER GALLON TOTES NO BID NO BID NO BID SMALL BULK NO BID $ 1.9400 $ 1 LARGE BULK NO BID $ 1.7800 $ 1 PRICE PER POUND TOTES $ 0.2000 NO BID NOBID SMALL BULK $ 0.1400 NO BID $ 0 LARGE BULK $ 0.1400 NO BID $ 0 POUNDS PER GALLON TOTES 11.2 POUNDS NO BID SMALL BULK 11.2 POUNDS 11.2 PO LARGE BULK 11.2 POUNDS DELIVERY TIME: 3 DAYS 3 DAYS 2-3 Dj PAYMENT TERMS: NET 30 NET 30 NET SUMMARY OF BID 23-08: BIDS SOLICITED 9 BIDS RECEIVED 4 "NO BID" RESPONSE 3 NO BIDS 2 BID ADVERTISED: ST PETERSBURG TIMES APRIL 14, 2008 myclearwateLcom 4/9/08 - 4/29/08 Item # 14 Attachment number 2 Page 1 of 2 o I nteroffice Correspondence Sheet BID 23-08 - Bisulfite Solution for Conversion Project Bid Request SPECIFICATIONS AND BID RESPONSE FORM Please bid Bisulfite Solution for the Water Pollution Control Division of the Public Utilities Department. The period shall be for one year from the date of execution, and may be extended for 2 additional one-year periods if mutually agreed upon. Currently, 2 of the City's wastewater plants are being converted to permanent bisulfite dechlorination. During this contract period 3 modes of delivery will be required. Small bulk deliveries for the East and Marshall Street Plants for the period of the conversion, projected to conclude between 10/1/08 and 12/31/08. The following conditions shall apply: 3000-gallon bulk tank loads to 2 sites per delivery. Frequent pre-scheduled intervals. Occasional next day deliveries may be needed. Estimated usage is 270 gallons per day. This is only an estimate. The delivery addresses are: Marshall Street Plant, 1605 Harbor Dr, Clearwater, FL 33755 East Plant, 3141 Gulf To Bay Blvd, Clearwater, FL 33759. Full tanker load bulk deliveries to the East and Marshall Street Plants for the balance of the period, after the completion of the conversion. The following conditions shall apply: 48,000-gallon (approximate) bulk tank loads. 2-3 day lead time, unless pre-scheduled intervals can be established. Estimated usage is the same, 270 gallons per day. This is only an estimate. The delivery addresses are the same: Marshall Street Plant, 1605 Harbor Dr, Clearwater, FL 33755 East Plant, 3141 Gulf To Bay Blvd, Clearwater, FL 33759. Tote deliveries: 300-gallon totes (approximate). 2-3 business day lead-time, unless pre-scheduled intervals can be established. Estimated usage is 65 gallons per day. This is only an estimate. The delivery address is NE Plant, 3290 State Rd 580, Safety Harbor, FL 34695. Item # 14 Attachment number 2 Page 2 of 2 Further specifications: Bisulfite 38-40% Solution, aka: Sodium Hydrogen Sulfite, Sodium Bisulfite FOB: CLW, vendor pays freight Net 30 payment terms Vendor's bid response shall provide for each mode of delivery: Price per pound or price per gallon Pounds per gallon Totes Small Bulk Large Bulk Price per Gallon or Price per Pound Pounds per Gallon Contracts may be awarded to a single vendor or to multiple vendors by mode of delivery. The City reserves the right to cancel the contract if product or service does not meet requirements. Vendor may contact John Milligan, WPC Superintendent, at 727 -562-4960x7248 or Alison Johnson, WPC Storeskeeper, 727 -462-6783x232, if more information is needed. COMPANY NAME: Item # 14 +- V) o u 0 0 0 --t q --t '" --t 0 N --t '" LO ...... '" --t (V) '" LO LO 0 ...... N * * * --t 0 ...... N 0 0 * * 0 0 0 '" N 00 '" '" --t (V) LO 0\ 0 '" '" ...... N (V) ...... ...... 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N ........ ........ ........ ........ * '" 0 0 0 ...... ...... ...... ~ 0 ..s::: ~ V) S :J U 0 -c ~ +- d d V) E t\) t\) V) t... 0) :J d 00 0\ 0 ~ 0- t... 0 0 ...... t\) t\) d ...... ...... :J V) -c Ci. -c t\) ........ ........ ........ ........ t\) t\) '" 00 00 0\ ...n +- ~ :J >- 0 0 0 0 0 ...n u u 0 0 0 0 :E +- ~ ~ d N N N N E :J U ........ 0 0 ~ V) >- >- >- >- w Z u U LL LL LL LL LL Item # 14 Meeting Date:6/16/2008 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve amendments to the Capital Improvement Program (CIP) to restructure current Stormwater Project funding by reducing budgets for projects funded by FY09 Stormwater Bond Proceeds while increasing Stormwater Utility Revenue for project funding by $2,589,507 and restructure the CIP due to reprioritization of project importance. (consent) SUMMARY: . On July 20, 2006 the Council passed Ordinance 7649-06, amending the Stormwater Utility rates. The amended rates are to provide funding for debt service, utility operations and capital projects as identified in the 2006 rate study. . Resolution 07-29 was passed on November 1, 2007 establishing the City's intent to reimburse certain Stormwater project costs incurred with future tax -exempt financing. The projects identified with 2009 revenue bonds as a funding source were included in the project list associated with Resolution 07-29. . Previously approved CIP budgets included Stormwater projects to be funded with 09 Bond Proceeds totaling $15,030,010. The 2008 rate study identifies the need for FY08 projects to be funded with $12,440,503 of 09 Revenue Bond Proceeds which requires a reduction of $2,589,507 in bond proceeds with a like increase of funding with Stormwater Utility Revenue. . To bring the FY08 approved project budgets in line with the 2008 Rate Study third quarter amendments are required to decrease funding by $2,589,507 of 09 Bond Proceeds and increase funding by Stormwater Utility Revenue in the amount of $2,589,507 for a net budget change of zero. The schedule lists Stormwater projects approved in the CIP budget and required amendments necessary to match project budgets with funding needs determined by the 2008 Rate Study. . Additional amendments are included to restructure project funds according to the reprioritization of project importance - funding projects in the order in which projects will be constructed. Type: Current Year Budget?: Capital expenditure No Budget Adjustment: Yes Budget Adjustment Comments: See attached schedule Current Year Cost: Not to Exceed: For Fiscal Year: Annual Operating Cost: Total Cost: to Review Approval: 1) City Manager 2) Clerk 3) City Manager 4) Clerk Cover Memo Item # 15 h~l~ &l-5~ '0 ~ !~I -0 11 <( >- 2: O::::l f/) ::::l 0 ID C I- Z t:: Q) CJ)w <C a~ -5c I- ~ -0 Q) -_gl o~~~~ 0:::5 co 2: wu..:5<c 1->-(\10 <CI-C:::Z cCl; ;e::::iWWcE ....i=a.,,~:J ~::::l" <C :; g;<(:> ...Jc:::~~OUJ uw....(j) u..1-::::l..- 0<C1-(j) ;: U c::: ~2:~0 (3C:::I-u.. o CJ) l- I- W Z Cl CJ) ~ ~ ~ JI W u ..., <C ~ :: a. <C t5 IDI Q)..Q .0' E ~ :J CLZ N 8 ,., <ri ci .... ffi I' ~ " . NI'- ~o <ricO 001'- <0<0 >- .0.0 o I'- C') ::::l I- CJ) W I- <C~ C:::<ri co 00 0<0 0.0 (\II'- >- u.. :I: U I- <C 2: 0 o o ci I- CJ) I- U W ..., ~ a. o I- al ~ .... ~ 0 .. o m L{) ~ ,... ~ 8 8 ffi C'i .... 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III 1ii <: E <: III > > (/) u E -'" w Qj ~ III .iij C, 0 0 Qj U) (;; Qj E a. 0 a. a. > Q) Qj -'" u 0 -'" >< i'i5 0 a. ~ .iij 1ii CL Qj <: I Qj W :J ~ ~ >- Qj Qj .!!! Qj Qj -'" ~- "- Ol i'i5 (/) -'" 0 a. ~ 0 E ::l Qj "'C <: -'" .E <0 <0 III i'i Qj > Qj (;; .iij Qj N N -'" <: Qj --' <: E 0 <: 1ii ~ 0 >- III Qj "'C N N (ij >: a. 0 0 0 >- III 0 <: Ol Ol >: 0 ii: t5 U) () 2 U) (/) Q; 0 2 (ij III ,;, ,;, .J::: C Qj <: -'" <: III (;j U) u u E a. Qj CL 0 Qj E Qj U) 1ii -<: :g c;:; c;:; III >: 0 U) > W a. > 0 ~ <: III 0 Qj Qj -'" III ~ 0 0 Qj 0 i'i5 0: i'i5 0 III i'i5 i'i5 III :;;: t= 0 :;;: >< III 0 u. ~ --' () w Qj a. III u U) Q) ~ i'i5 -'" <: (ij >: >: 0 .J::: C U III >: Qj 0 III 0 :::E ~ .",. o .;,: 00 o o (1 '" \0 N 4-< o N " OJ) oj ~ S :;; ~ CIl " .S oj .J::: a. " iZi Item # 15 Meeting Date:6/16/2008 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Award a contract to Angle and Schmid, Inc. of S1. Petersburg, Florida for the construction of Station Square Park Project, in the amount of $1,266,030.85, which is the lowest responsive bid received in accordance with the plans and specifications. (consent) SUMMARY: Nine (9) general contractors and subcontractors purchased plans and specifications for the project, of which four (4) general contractors were pre-qualified to bid "Urban Streetscape "projects, and of these three (3) submitted bids. Angle & Schmid, Inc. of St. Petersburg, Florida was the lowest competitive bidder, with a low bid of $1,266,030.85. This project was initially part of the Cleveland Street Streetscape project, but was removed from that project due to budget constraints and increased construction costs at the time. The proposed cost of construction of Station Square park at that time was $1,631,337.00. The Station Square Park site has been used as a staging area for the Station Square Condominium project located on the adjacent property to the east. The Station Square Condominiums no longer need the park site for construction staging, and has cleared the site of all of their equipment and materials. Construction of the park will start following award of contract, shop drawing review, mobilization and will be complete within 180 days. Upon completion, the Parks and Recreation Department will take over the operation and maintenance of the park within its existing resources. Third quarter amendments will transfer $490,143.47 of Pennys for Pinellas (381626) revenue from Capital Improvement Program (CIP) project 0315-92269, Downtown Streetscape and $29,476.44 of Stormwater Utility (388419) revenue from CIP 0315-96124, Storm Pipe System Improvement to CIP 0315-94848, Station Square Park. Additional funding is available in CIP 388-94848, Station Square Park to fund the remaining balance of the contract. Type: Current Year Budget?: Budget Adjustment Comments: See Summary Current Year Cost: Not to Exceed: For Fiscal Year: Appropriation Code 0388-94848- 563500- 57 5- Capital expenditure No Budget Adjustment: Yes $1,266,030.85 $1,266,030.85 2007 to 2008 Annual Operating Cost: Total Cost: 0.00 $1,266,030.85 Cover Memo Amount $800,000.00 Appropriation Comment 000-0000 0315-94848-563500-575- 000-0000 $466,030.85 Bid Required?: Other Bid / Contract: Yes Bid Number: Bid Exceptions: 08-0007-EN None Review Approval: 1) Financial Services 2) Office of Management and Budget 3) Legal 4) Clerk 5) Parks and Recreation 6) Clerk 7) City Manager 8) Clerk 9) City Manager 10) Clerk Cover Memo Item # 16 Attachment number 1 )"n", n. f; (\I (\I (\I I'- OJ CXJ I'- (") I!) ~ ci <ri ci cri ci I!) (\I (") OJ '<t I'- OJ" ~ <D 0 CXJ" ~ CXJ" I!)" OJ" (\I (") ~ 0(\1 o I!) 0 OCXJ o I!) 0 triC'\ici..ttri I'-OJ I!) 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W I"- OOOl 0 15 ~ N l"- I"- l"- I"- 1"-1"- 00 0 <C Attachment number 1 Page 3 of 6 Item # 16 Attachment number 1 Page 4 of 6 I--- I--- tefT #1p Attachment number 1 Page 5 of 6 I--- I--- It~r ~# E Attachment number 1 Page 6 of 6 I--- I--- Item # 16 Meeting Date:6/16/2008 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Approve amendments to Beach by Design: A Preliminary Design for Clearwater Beach and Design Guidelines that allow for increased height for overnight accommodation uses being allocated additional density via the Hotel Density Reserve in limited locations, and modify the Design Guideline governing the theoretical maximum building envelope as it pertains to overnight accommodation uses being allocated additional density via the Hotel Density Reserve, and Pass Ordinance 7967 -08 on first reading. SUMMARY: At its meeting of March 31, 2008, the City Council approved on first reading amendments to Beach by Design that established the Hotel Density Reserve and its allocation criteria. In its discussion on the amendments, the City Council recognized that additional height might be necessary in certain circumstances in order to accommodate the additional density that may be allocated. In addition, the City Council noted an existing design guideline that could prevent hotels from being able to accommodate in its design all of the hotel rooms that it may otherwise be able to have allocated from the Reserve. Based upon the above, the Planning Department is recommending the following amendments to Beach by Design: Section VII. Design Guidelines; Subsection B. Height: Allows for the maximum height to be increased to 150 feet if additional density is allocated to the development via the Reserve, but only for those properties located between South Gulfview Boulevard and the Gulf of Mexico or located on the west side of Coronado Drive. Section VII. Design Guidelines; Subsection C. Design, Scale and Mass of Buildings: Allows for 75% of the theoretical maximum building envelope to be occupied by a building for those hotels on less then 2.0 acres that have been allocated additional density via the Reserve. The staff report and Ordinance 7967 -08 contain further analysis and information on the proposed amendment. The Community Development Board (CDB) will review the proposed text amendments at its pubic hearing of June 17, 2008. The recommendation of the CDB as well as any comments of the Board will be presented to the Council at the meeting. Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk Cover Memo Item # 17 Attachment number 1 Page 1 of 2 ORDI NANCE NO. 7967-08 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA MAKING AMENDMENTS TO BEACH BY DESIGN: A PRELIMINARY DESIGN FOR CLEARWATER BEACH AND DESIGN GUIDELINES; BY AMENDING SECTION VII. DESIGN GUIDELINES; SUBSECTION B. HEIGHT, ALLOWING FOR INCREASED HEIGHT FOR OVERNIGHT ACCOMMODATION USES BEING ALLOCATED ADDITIONAL DENSITY VIA THE HOTEL DENSITY RESERVE IN LIMITED LOCATIONS; AMENDING SECTION VII. DESIGN GUIDELINES; SUBSECTION C. DESIGN, SCALE AND MASS OF BUILDINGS, MODIFYING THE DESIGN GUIDELINE GOVERNING THE THEORETICAL MAXIMUM BUILDING ENVELOPE AS IT PERTAINS TO OVERNIGHT ACCOMMODATION USES BEING ALLOCATED ADDITIONAL DENSITY VIA THE HOTEL DENSITY RESERVE; AND MAKING MINOR EDITORIAL CHANGES; PROVIDING THAT SAID PROVISIONS SUPPLEMENT THE CLEARWATER COMMUNITY DEVELOPMENT CODE; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the economic vitality of Clearwater Beach is a major contributor to the economic health of the City overall and the City desires to support the tourism industry; and WHEREAS, the City of Clearwater desires to restore those mid-priced overnight accommodation units that were lost to redevelopment on Clearwater Beach and foresees that increases in height may be necessary to accommodate those additional overnight accommodation units; and WHEREAS, the City of Clearwater recognizes that existing regulations within Beach by Design are potentially restrictive as they pertain to the actual design and construction of a project that accommodates additional overnight accommodation units; and WHEREAS, the proposed amendments to Beach by Design have been submitted to the Community Development Board acting as the Local Planning Authority (LPA) for the City of Clearwater; and WHEREAS, the Local Planning Agency (LPA) for the City of Clearwater held a duly noticed public hearing and found that amendments to Beach by Design are consistent with the Clearwater Comprehensive Plan; and WHEREAS, Beach by Design was originally adopted on February 15, 2001, and subsequently amended, now therefore, Ordinance No. 7967-08 Item # 17 Attachment number 1 Page 2 of 2 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Amendments 1 - 2 to Beach by Design: A Preliminary Design for Clearwater Beach and Design Guidelines attached hereto as Exhibit "A" are hereby adopted. Section 2. This ordinance shall become effective when the Department of Community Affairs (DCA) issues a final order determining the adopted amendment to be in compliance, or the Administration Commission issues a final order determining the adopted amendments to be in compliance, in accordance with Section 163.3184, 163.3187, or 163.3189, F.S., as amended. Section 3. The City Manager or designee shall forward said plan to any agency required by law or rule to review or approve same; and Section 4. It is the intention of the City Council that this ordinance and plan and every provision thereof, shall be considered severable; and the invalidity of any section or provision of this ordinance shall not affect the validity of any other provision of this ordinance and plan; and Section 5. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank Hibbard Mayor-Councilmember Approved as to form: Attest: Leslie Dougall-Sides Assistant City Attorney Cynthia E. Goudeau City Clerk 2 Ordinance No. 7967-08 Item # 17 Attachment number 2 Page 1 of 2 EXHIBIT A ATTACHMENT TO ORDINANCE 7967-08 AMENDMENT 1 - BEACH BY DESIGN: A PRELIMINARY DESIGN FOR CLEARWATER BEACH AND DESIGN GUIDELINES, SECTION VII. DESIGN GUIDELINES Amend Subsection B. Height on page 65 as follows: * * * * * * * * * * Ordinance 7967-08, Eltaml 'fA'17 Attachment number 2 Page 2 of 2 AMENDMENT 2 - BEACH BY DESIGN: A PRELIMINARY DESIGN FOR CLEARWATER BEACH AND DESIGN GUIDELINES, SECTION VII. DESIGN GUIDELINES Amend Subsection C Design, Scale and Mass of Buildings starting from page 68 as follows: * * * * * 4. No more than sixty percent (60%) of the theoretical maximum building envelope located above will be occupied by a building. For the purpose of this standard, theoretical maximum building envelope is the maximum permitted building volume that could be theoretically occupied by a building and occupied by a building includes any portion of the maximum possible building envelope that is not visible from a public street . ~:.:..: '~~u..~.~t,:..:j.~": r"*.~~/I";;:. :}.~~~.;~ . -::.~.:.( ''-~.(i~ ..r}.(~.;f~.". it" :;:(~ f::-.::-~.~ * * * * * - 2 - Ordinance 7925-08, Eltaml 'fA'17 Attachment number 3 Page 1 of 2 CDB Meeting Date: Case Number: Ordinance No.: Agenda Item: June 17,2008 Amendments to Beach by Design 7967-08 E.7. CITY OF CLEARWATER PLANNING DEPARTMENT STAFF REPORT REQUEST: Amendments to Beach by Design: A Preliminary Design for Clearwater Beach and Design Guidelines INITIA TED BY: City of Clearwater Planning Department BACKGROUND: At its meeting of March 31, 2008, the City Council approved on first reading amendments to Beach by Design: A Preliminary Design for Clearwater Beach and Design Guidelines (Ordinance No. 7925-08) that, among other things, established the Hotel Density Reserve (Reserve). The Reserve consists of 1,385 hotel rooms that are intended to assist developers in overcoming the constraints upon hotel development on Clearwater Beach due to the recognized economic disparity with condominium development as well as to facilitate the restoration oflost mid-size, mid-priced hotels. As a part of its discussions on the amendments, the City Council recognized that additional height might, in fact, be needed in certain circumstances in order to accommodate the additional density that may be allocated from the Reserve to a project. As such, the City Council provided direction to further amend Beach by Design to allow for increased height for hotels being allocated additional density from the Reserve, but only in limited locations. In addition to the above, the City Council made note of an existing design guideline within Beach by Design that could prevent hotels from being able to accommodate in its design all of the hotel rooms that it may otherwise be able to have allocated from the Reserve. Following further review of this provision, revisions are proposed that would alleviate the negative potential of this provision. ANAL YSIS: The proposal amends Beach by Design Section VII, Design Guidelines; Subsection B. Height, to allow for the maximum height to be increased to 150 feet if Subsection C. Design, Scale and Mass of Buildings, to allow for 75% of the theoretical maximum building envelope to be occupied by a building for those hotels on less then 2.0 acres that have been allocated additional density via the Reserve. Attached with this staff report is the proposed Ordinance No. 7967-08, which amends Beach by Design as per the above. Within the ordinance document, text that is underlined indicates proposed language and text containing strikcthroughs indicate deletions. CRITERIA FOR TEXT AMENDMENTS: Community Development Code (CDC) Section 4-601 sets forth the procedures and criteria for reviewing text amendments. All text amendments must comply with the following: Community Development Board - June 17,2008 Amendments to Beach by Design - Page 1 Item # 17 Attachment number 3 Page 2 of 2 1. The proposed amendment is consistent with and furthers the goals, policies and objectives of the Comprehensive Plan. Below is a selected list of goals, objectives and policies from the Clearwater Comprehensive Plan that are furthered by the proposed amendments to Beach by Design: Goal 2 The City of Clearwater shall utilize innovative and flexible planning and engineering practices, and urban design standards in order to protect historic resources, ensure neighborhood preservation, redevelop blighted areas, and encourage infill development. Objective 2.1 The redevelopment of blighted, substandard, inefficient and/or obsolete areas shall be a high priority and promoted through the implementation of redevelopment and special area plans, the construction of catalytic private projects, city investment, and continued emphasis on property maintenance standards. Policy 2.1.1 Redevelopment shall be encouraged, where appropriate, by providing development incentives such as density bonuses for significant lot consolidation and/or catalytic projects, as well as the use of transfer of developments rights pursuant to approved special area plans and redevelopment plans. 2. The proposed amendment furthers the purposes of the Community Development Code and other City ordinances and actions designed to implement the Plan. The proposed amendment to Beach by Design will further the purposes of the Community Development Code in that it will be consistent with the following purposes set forth in CDC Section 1-103 : o Allowing property owners to enhance the value of their property through innovative and creative redevelopment (CDC Section 1-103.B.1). o Strengthening the City's economy and increasing its tax base as a whole (CDC Section 1- 103.B.3). SUMMARY AND RECOMMENDATION: The proposed amendment to Beach by Design: A Preliminary Design for Clearwater Beach and Design Guidelines are consistent with and furthers the goals of the Clearwater Comprehensive Plan and the purposes of the Community Development Code. Further, the proposed amendment will assist in overcoming the constraints upon hotel development on Clearwater Beach by helping to facilitate the restoration of lost mid-size, mid-priced hotels. The Planning Department recommends APPROVAL of Ordinance No. 7967-08 that amends Beach by Design: A Preliminary Design for Clearwater Beach and Design Guidelines. Prepared by Planning Department Staff: Robert G. Tefft, Planner III ATTACHMENT: o Ordinance No. 7967-08 S:\Planning DepartmentlBEACH BY DESIGMAMENDMENTS TO BEACH BY DESIGNI2008 Increased Height jor Hotel Reserve AmendmentlOrdinance No 7967-08 2008 06-17 CDB Staff Report. doc Community Development Board - June 17,2008 Amendments to Beach by Design - Page 2 Item # 17 Meeting Date:6/16/2008 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Appoint the Neighborhood and Affordable Housing Board as the Affordable Housing Advisory Committee and provide for member terms for the State Housing Initiatives Partnership (SHIP) program, adopt Resolution 08-15 and pass Ordinance 7981-08 on first reading. SUMMARY: During the 2007 legislative session, the Florida legislature passed House Bill 1375 requiring counties and cities receiving State Housing Initiatives Partnership (SHIP) funds to re-establish the local affordable housing advisory committee and its new duties. The statute further provides that the committee be made up of eleven (11) members. The statute requires that the City amend its existing housing committee ordinance, and that the eleven members be appointed by resolution no later than June 30, 2008. The eleven members must represent a specific industry or a specific group. The Resolution appoints the existing Neighborhood and Affordable Housing Board [NAHAB] members to the Committee and also names new persons who will be both NAHAB and Committee members. The required groups and recommended individuals are listed below: . Residential home building: Donald Brackett . Banking industry/mortgage: Samuel F. Davis . Area of labor engaged in home building: Nick Pavonetti . Advocate for low-income person: Lisa Hughes . For-profit-provider of affordable housing: Peter Leach . Not-for-profit provider of affordable housing: Kip Courriveau . Real estate professional engaged in affordable housing: Peggy Cutcomb . Member of the local planning agency: Jordan Behar . Clearwater resident: Josephine Carbone and Laurel Braswell . Employers representative: TBD . Essential Services representative: Tony Longhorn The new duties of the Affordable Housing Advisory Committee shall include reviewing policies and procedures, ordinances, land development regulations and the City's adopted comprehensive plan and shall recommend specific actions or initiatives to encourage or facilitate affordable housing while protecting the ability of the property to appreciate in value. The recommendations may include the modification or repeal of existing policies, procedures, ordinances, regulations, or plan provisions; the creation of exceptions applicable to affordable housing, or the adoption of the new policies, procedures, regulations, ordinances, or plan provisions, including recommendations to amend local government comprehensive plan and corresponding regulations, ordinances, and other policies. The initial report must be submitted to City Council by December 30, 2008. After the initial submission, the reports are due triennially on December 31 of the year preceding the submission of the local housing assistance plan. The report shall evaluate the implementation of affordable housing incentives in the following areas: (a) The processing of approvals of development orders or permits, as defined in s. 163.3164(7) and (8), for affordable 5gtie;i~gp~ojects is expedited to a greater degree than other projects. Item # 18 (b) The modification of impact -fee requirements, including reduction or waiver of fees and alternative methods of fee payment for affordable housing. (c) The allowance of flexibility in densities for affordable housing. (d) The reservation of infrastructure capacity or housing for very-low income persons, low-income persons, and moderate-income persons. (e) The allowance of affordable accessory residential units in residential zoning districts. (f) The reduction of parking and setback requirements for affordable housing. (g) The allowance of flexible lot configurations, including zero-lot-line configurations for affordable housing. (h) The modification of street requirements for affordable housing. (i) The establishment of a process by which a local government considers, before adoption, policies, procedures, ordinances, regulations, or plan provisions that increase the cost of housing. (j) The preparation of a printed inventory of locally owned public lands suitable for affordable housing. (k) The support of development near transportation hubs and major employment centers and mixed-use developments. The City is responsible for staffing, administering and providing facility support to the committee. The City is also required to make all meetings and records public. The initial report must be submitted to City Council by December 30, 2008 and triennially thereafter. Review Approval: 1) Clerk Cover Memo Item # 18 Attachment number 1 Page 1 of 5 ORDINANCE NO. 7981-08 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, RELATING TO THE NEIGHBORHOOD AND AFFORDABLE HOUSING ADVISORY BOARD; AMENDING CODE OF ORDINANCES, ARTICLE 2, DIVISION 9A, SECTIONS 2.226 THROUGH 2.229; INCREASING THE NUMBER OF BOARD MEMBERS FROM SEVEN TO ELEVEN AND PROVIDING FOR QUALIFICATIONS OF SAID MEMBERS; PROVIDING FOR POWERS AND DUTIES OF THE BOARD; PROVIDING PROCEDURES FOR THE BOARD'S ADOPTION OF FINAL HOUSING INCENTIVE STRATEGIES RECOMMENDATIONS; UPDATING OBSOLETE LANGUAGE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, in order to participate in the State Housing Initiatives Partnership, the City of Clearwater must establish a local affordable housing advisory committee, which must triennially adopt an affordable housing report and perform other duties; and WHEREAS, Florida Statutes Section 420.9076 was amended by the 2007 Florida Legislature to provide for additional members and their qualifications, and making other revisions, and it is necessary to harmonize the Code of Ordinances with the new statutory provisions; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Code of Ordinances, Division 9A, Sections 2.226 through 2.229, is hereby amended to read as follows: DIVISION 9A. NEIGHBORHOOD AND AFFORDABLE HOUSING ADVISORY BOARD Sec. 2.226. Creation; membership. (1) There is hereby created and established the Neighborhood and Affordable Housing Advisory Board of the City of Clearwater. (2) The board shall consist of seven eleven members who are residents of or conductworkinthecity. Members shall be appointed by the city commission city council. The board shall include the following: 1. One citizen who is actively engaged in the residential building industry and/or those areas of labor engaged in residential building industry. 2. One citizen who is actively engaged in the banking or mortgage industry 3. One citizen who is designated as an advocate for low income persons. 1. One citizen who is a provider of affordable housing and/or a real estate professional. Ordinance No. 79l:UEOO # 18 Attachment number 1 Page 2 of 5 7 5. One citizen who is a resident of one of the city's neighborhood revitalization strategy areas. 6. One citizen who is a resident of the city. 7. One citizen who is a resident of East Clearvvater. For the purposes of this subsection, the boundaries of East Clear\IVater shall be defined by resolution of the city commission. 1. One citizen who is actively enqaqed in the residential home buildinq industry in connection with affordable housinq. 2. One citizen who is actively enqaqed in the bankinq or mortqaqe industry in connection with affordable housinq. 3. One citizen who is a representative of those areas of labor enqaqed in home buildinq in connection with affordable housinq. 4. One citizen who is actively enqaqed as an advocate for low-income persons in connection with affordable housinq. 5. One citizen who is actively enqaqed as a for-profit provider of affordable housinq. 6. One citizen who is actively enqaqed as a not-for-profit provider of affordable housinq. 7. One citizen who is actively enqaqed as a real estate professional in connection with affordable housinq. 8. One citizen who serves on the local planninq aqency pursuant to Florida Statutes Section 163.3174. 9. One citizen who resides within the City of Clearwater. 9. One citizen who represents employers within the City of Clearwater. 10. One citizen who represents essential services personnel. as defined in the local housinq assistance plan. (3) Of the initial appointments, three members shall be appointed for a term of four years; two members shall be appointed for a term of three years; two members shall be appointed for a term of two years. Thereafter, appointments shall be for a term of four years. A member, including a member initially appointed for term of less than four years, may be reappointed for not more than one additional term. If a vacancy occurs, a new appointment shall be made by the city commission council for the unexpired term. Members shall serve without pay. Sec. 2.227. Officers; conduct of meetings; staff liaison. (1) The board shall elect from its membership a chairperson, a vice- chairperson, and such other officers as the board may find necessary. Each officer of the board shall serve for a term of one year. The chairperson shall not serve consecutive terms as chairperson. (2) The board shall adopt rules of procedure to govern the conduct of its business. The board shall hold at least one regular meeting every three months and may hold regular meetings more frequently as the board may agree, but not more than one regular meeting shall be held per month. Special meetings may 7 Item # 18 Attachment number 1 Page 3 of 5 8 be called as is necessary by the chairperson, or by any three members, upon not less than 24 hours written notice. A quorum shall consist of the majority of the members currently serving. In the presence of a quorum, board business shall be conducted by a majority vote of the members present and voting. The board and its members shall comply with the public records and public meeting laws and other applicable laws of the State of Florida. (3) The city manager shall designate a city employee to serve as staff liaison for the board and to assist the board in the performance of its duties, including the appointment of a recording secretary to meet the administrative needs of the board. Any request by the board for information, reports, or other significant work efforts that will reasonably be expected to exceed eight hours of staff time shall require the advance approval of the city commission council. Sec. 2.228. Powers and duties. The board shall have the followinq powers and duties: Every three years the board shall review the established policies and procedures, ordinances, land development requlations, and adopted local qovernment comprehensive plan of the city and shall recommend specific actions or initiatives to encouraqe or facilitate affordable housinq while protectinq the ability of the property to appreciate in value. The board shall subm it a report to the city that includes recommendations on and triennially thereafter evaluates the implementation of affordable housinq incentives in the followinq areas; (a) The processinq of approvals of development orders or permits and expedited permittinq for affordable housinq projects. (b) The modification of impact fee requirements, includinq reduction or waiver of fees and alternative methods of fee payment for affordable housinq. (c) The allowance of flexibility in densities for affordable housinq. (d) The reservation of infrastructure capacity for housinq for very-low income persons, low-income persons, and moderate income persons. (e) The allowance of affordable accessory residential units in residential zoninq districts. (f) The reduction of parkinq and setback requirements for affordable housinq. (g) The allowance of flexible lot confiqurations, includinq zero-lot line confiqurations for affordable housinq. (h) The modification of street requirements for affordable housinq. (i) The establishment of a process by which the city considers, before adoption, policies, procedures, ordinances, requlations, or plan provisions that increase the cost of housinq. U) The preparation of a printed inventory of locally owned public lands suitable for affordable housinq. (k) The support of development near transportation hubs and major employment centers and mixed-use developments. 8 Item # 18 Attachment number 1 Page 4 of 5 9 The approval by the board of the city's local incentive strateqies recommendations and its review of local qovernment implementation of previously recommended strateqies must be made by affirmative vote of a majority of the membership of the board taken at a public hearinq. Notice of the time, date, and place of the public hearinq of the board to adopt final housinq incentive strateqies recommendations must be published in a newspaper of qeneral paid circulation in Pinellas County. The notice must contain a short and concise summary of the housinq incentive strateqies recommendations to be considered by the board. The notice must state the public place where a copy of the tentative board recommendations can be obtained by interested persons. Within ninety days after the date of receipt of the housinq incentive strateqies recommendations from the board, the city council shall adopt an amendment to its local housinq assistance plan to incorporate the housinq incentive strateqies it will implement. In addition, the board may: (1) Review the programs of the city which are directed to improving the physical environment and lifestyle of low to moderate income people assisted by the various federal aMJ. state and county housing and community development programs the city receives, by: (a) Assessing neighborhood needs; (b) Formulating neighborhood goals and objectives; (c) Establishing priorities for projects within neighborhoods; (d) Monitoring programs; and (e) Evaluating programs. (2) The monitoring and evaluation of programs shall, as a minimum, include the following activities: (a) Attending and participating in public hearings regarding the programs; (b) Reviewing condition data; (c) Reporting citizen reactions to projects and programs; (d) Reviewing reports regarding projects and program activities; (e) Reviewing goals and objectives and recommending priorities for the order in which activities are to be undertaken; and (f) Reviewing applications for the funding of selected programs. (3) Make recommendations to the city manager and city commission council regarding such programs. (4) Carry out the duties of an advisory committee when and to the extent that an advisory committee may be required for the various state aM Jederal and county housing and community development programs the city receives. (5) Those other powers and duties of the affordable housing advisory committee as are provided by law as stated in section 1 of Ordinance 5110 93, adopted July 1, 1 993. Sec. 2.229. Removal. (1) The city commission council shall have the authority to remove any member of the board for misconduct or neglect of duty. 9 Item # 18 10 (2) The city manager shall have the authority to remove any member of the board for excessive absence as defined in section 2.066. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney 10 Frank V. Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk Attachment number 1 Page 5 of 5 Item # 18 Attachment number 2 Page 1 of 2 RESOLUTION NO. 08-15 A RESOLUTION OF THE CITY OF CLEARWATER, FLORIDA REGARDING THE AFFORDABLE HOUSING ADVISORY COMMITTEE REQUIRED FOR PURPOSES OF THE STATE HOUSING INITIATIVES PARTNERSHIP PROGRAM ("SHIP") PROGRAM; PROVIDING THAT THE CITY'S NEIGHBORHOOD AND AFFORDABLE HOUSING BOARD [NAHAB] SHALL SERVE AS SAID COMMITTEE; APPOINTING EXISTING NAHAB MEMBERS TO THE COMMITTEE; APPOINTING NEW MEMBERS TO THE NEIGHBORHOOD AND AFFORDABLE HOUSING BOARD AND THE COMMITTEE; PROVIDING FOR NEW MEMBER TERMS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the State of Florida enacted the State Housing Initiatives Partnership Act ("Act") also known as the William E. Sadowski Affordable Housing Act, which allocates a portion of new and existing documentary stamp taxes on deeds to local governments for development of affordable housing through the SHIP Program; and WHEREAS, the Act requires that in order to receive SHIP funds, the local government appoint an Affordable Housing Advisory Committee to recommend monetary and non-monetary incentives for the Affordable Housing Incentive Plan and that its members be appointed by resolution, and it is desirable that the City Neighborhood and Affordable Housing Advisory Board [NAHAB] serve as the Affordable Housing Advisory Committee; now therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. That the following existing members of the Neighborhood and Affordable Housing Board are hereby appointed as members of the Affordable Housing Advisory Committee for the State Housing Initiatives Partnership Program: . Donald Brackett (retired builder) representing the residential home building industry . Lisa Hughes (Coordinated Child Care) as an advocate for low- income persons in connection with affordable housing . Kip Corriveau (Salvation Army) representing not-for-profit provider of affordable housing . Peggy Cutkomp (Prudential Tropical Realty) representing those who are actively engaged as a real estate professional in connection with affordable housing Resolution No. a~ # 18 Attachment number 2 Page 2 of 2 . Laurel Braswell (Homemaker) as citizen who resides within the City of Clearwater . Josephine Carbone (retired Realtor) as citizen who resides within the City of Clearwater Section 2. That the following persons are hereby appointed to the Neighborhood and Affordable Housing Board and as members of the Affordable Housing Advisory Committee for the State Housing Initiatives Partnership Program: . Samuel Davis (Wells Fargo Mortgage) representing the banking or mortgage industry in connection with affordable housing . Nick Pavonetti (PDC Affordable Housing) representing those areas of labor engaged in home building in connection with affordable housing . Peter Leach (Southport Financial Services) representing the for- profit provider of affordable housing . Jordan Behar (Behar Design and Associates, Inc.), who serves on the local planning agency . TBD (xxxx) representing employers within the City of Clearwater . Tony Longhorn (Pinellas County School Board) representing essential services personnel The term of office of said six members will be four years per Code of Ordinances Section 2.226(3). Section 3. This resolution shall take effect immediately upon adoption, and is subject to the adoption of Ordinance No. 7981-08. PASSED AND ADOPTED this day of ,2008. Frank V. Hibbard Mayor Approved as to form: Attest: Leslie K. Dougall-Sides City Attorney Cynthia E. Goudeau City Clerk 2 Resolution No. a~ # 18 Meeting Date:6/16/2008 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance No. 7913-08 on second reading, amending Appendix A, Article XXV Public Works - Fees, Rates and Charges; Section (3)(a) Water Rates, Section (3)(b) Wastewater Collection Utility Rates, and Section (3)(f) Reclaimed water rates. SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 19 Attachment number 1 Page 1 of 12 ORDI NANCE NO. 7913-08 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, RELATING TO THE SCHEDULE FOR DOMESTIC WATER, LAWN WATER, RECLAIMED WATER AND WASTEWATER COLLECTION UTILITY RATES; AMENDING APPENDIX A, ARTICLE XXV PUBLIC WORKS - FEES, RATES AND CHARGES; SECTION (3)(a) WATER RATES, SECTION (3)(b) WASTEWATER COLLECTION UTILITY RATES AND (3)(f) RECLAIMED WATER RATES CLEARWATER CODE OF ORDINANCES, AS AMENDED BY CITY OF CLEARWATER, FLORIDA ORDINANCES NO. 6695-01 AND 7321-04; PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Appendix A, Article XXV, PUBLIC WORKS--FEES, RATES AND CHARGES, Section (3)(a) Water Rates, Clearwater Code of Ordinances, as amended by City of Clearwater, Florida Ordinance No. 6695-01, is amended as follows: (3) Rates: (a) Water rates. Water rates for all water furnished by the city shall be as follows: 1. Domestic water rates shall be the following based on monthly consumption and will take effect for bills issued on or after the dates as shown in the following table, and shall remain in effect thereafter unless amended: Meter Size October October October October October 1, 1, 1, 1, 1, 20048 200~9 200010 20G+- 11 200012 - - - Under 1-inch: Minimum $ $ $ $ $ charge 10.59 11. 31 12.03 12.75 13.53 with usage 13.65 14.58 15.60 16.56 17.55 up to 3,000 gallons OrdinanUem 3#Jg! 9 Plus, from -4--;---2-9- ~ -4--;--8--=t- ~ ~ 3,001 to 5.52 5.91 6.32 6.70 7.10 9,000 gallons, per 1,000 gallons Plus, from -S--.--G-9- -S--.--4-S -S--.--+-& -€--.--S-G- ~ 9,001 6.96 7.45 7.97 8.45 8.96 gallons up, per 1,000 gallons 1-inch: Minimum 21.71 26.16 28.07 29.75 31.57 charge 31.85 34.02 36.40 38.64 40.95 with usage up to 7,000 gallons Plus, from -4--;---2-9- ~ -4--;--8--=t- ~ ~ 7,001 to 5.52 5.91 6.32 6.70 7.10 40,000 gallons, per 1,000 gallons Plus, from -S--.--G-9- -S--.--4-S -S--.--+-& -€--.--S-G- ~ 40,001 6.96 7.45 7.97 8.45 8.96 gallons up, per 1,000 gallons 1 1/2-inch: Minimum 353.00 378.00 101.00 125.00 151.00 charge 455.00 486.00 520.00 552.00 585.00 with usage up to 100,000 gallons Attachment number 1 Page 2 of 12 2 Ordinancltem3#Jg! 9 Plus, from -4--;---2-9- ~ -4--;--8--=t- ~ ~ 100,001 to 5.52 5.91 6.32 6.70 7.10 140,000 gallons, per 1,000 gallons Plus, from -S--.--G-9- -S--.--4-S -S--.--+-& -€--.--S-G- ~ 140,001 6.96 7.45 7.97 8.45 8.96 gallons, per 1,000 gallons 2-inch: Minimum 822.19 880.71 931.33 990.25 1,050. charge 1, 060. 1, 132 . 1,211. 1,286. -8-3 with usage l.2. .2J2. .2..Q l.2. 1, 363. Q.2. up to 233,000 gallons Plus, from -4--;---2-9- ~ -4--;--8--=t- ~ ~ 233,001 to 5.52 5.91 6.32 6.70 7.10 343,000 gallons, per 1,000 gallons Plus, from -S--.--G-9- -S--.--4-S -S--.--+-& -€--.--S-G- ~ 343,001 6.96 7.45 7.97 8.45 8.96 gallons, per 1,000 gallons 3-inch or 2-inch in manifold: Minimum 1,267. 1,357. 1,139. 1,525. 1,619. charge :&+ w -S-9 H -G--9 1, 633. 1,744. 1, 866. 1,981. 2,100. with usage .!2. 74 1ill .2J2. l.2. up to 359,000 gallons Attachment number 1 Page 3 of 12 3 Ordinancltem3#Jg! 9 Plus, from -4--;---2-9- ~ -4--;--8--=t- ~ ~ 359,001 to 5.52 5.91 6.32 6.70 7.10 474,000 gallons, per 1,000 gallons Plus, from -S--.--G-9- -S--.--4-S -S--.--+-& -€--.--S-G- ~ 474,001 6.96 7.45 7.97 8.45 8.96 gallons, per 1,000 gallons 4-inch: Minimum 2,139. 2,611. 2,770. 2,936. 3,116. charge ~ -9-8- -9-l- ~ +l:- 3,144. 3,358. 3,593. 3,814. 4,042. with usage Q.2. .f..2. ~ n 35 up to 691,000 gallons Plus, from -4--;---2-9- ~ -4--;--8--=t- ~ ~ 691,001 to 5.52 5.91 6.32 6.70 7.10 979,000 gallons, per 1,000 gallons Plus, from -S--.--G-9- -S--.--4-S -S--.--+-& -€--.--S-G- ~ 979,001 6.96 7.45 7.97 8.45 8.96 gallons, per 1,000 gallons 6-inch: Minimum 6,265. 6,709. 7,117. 7,513. 8,005. charge ~ -S-G- ~ ~ -2-S 8,076. 8,626. 9,230. 9,798. 10,383 with usage 25 2Q QQ QQ .75 up to 1,775,000 gallons Attachment number 1 Page 4 of 12 4 Ordinancltem3#Jg! 9 Attachment number 1 Page 5 of 12 Plus, from -4--;---2-9- ~ -4--;--8--=t- ~ ~ 1,775,001 5.52 5.91 6.32 6.70 7.10 to 2,025,000 gallons, per 1,000 gallons Plus, from -S--.--G-9- -S--.--4-S -S--.--+-& -€--.--S-G- ~ 2,025,001 6.96 7.45 7.97 8.45 8.96 gallons, per 1,000 gallons 8-inch: Minimum 10,590 11, 310 12,030 12,750 13,530 charge -,---G-G- -,---G-G- -,---G-G- -,---G-G- -,---G-G- 13,650 14,580 15,600 16,560 17,550 with usage ~ ~ ~ ~ ~ up to 3,000,000 gallons Plus, from -4--;---2-9- ~ -4--;--8--=t- ~ ~ 3,000,001 5.52 5.91 6.32 6.70 7.10 to 3,413,000 gallons, per 1,000 gallons Plus, from -S--.--G-9- -S--.--4-S -S--.--+-& -€--.--S-G- ~ 3,413,001 6.96 7.45 7.97 8.45 8.96 gallons, per 1,000 gallons 2. Lawn water meters. Lawn water rates shall be as follows and will take effect for bills issued on or after the dates specified: Lawn meter size. Under 1-inch: October October October October October 1, 1, 1, 1, 1, 20048 200~9 200910 200+.11 200g12 - - - 5 Ordinancltem3#Jg! 9 Base charge, with no ~ 4-G4 ~ 4M ~ water allowance.... 4.86 5.20 5.56 5.89 6.24 Plus, up to 2,000 4-00 ~ ~ ~ ~ gallons, per 1,000 5.92 6.33 6.77 7.18 7.61 - - - - - gallons .... Plus, from 2,001 ~ &:++ +:+g +-,@4- g,.w gallons, per 1,000 8.14 8.71 9.32 9.88 10.47 - - - - - gallons... . 1-inch: Base charge, with no ~ ~ ~ ~ ~ water allowance.... 14.58 15.60 16.69 17.69 18.93 Plus, up to 7,000 4-00 ~ ~ ~ ~ gallons, per 1,000 5.92 6.33 6.77 7.18 7.61 - - - - - gallons... . Plus, from 7,001 ~ &:++ +:+g +-,@4- g,.w gallons, per 1,000 8.14 8.71 9.32 9.88 10.47 - - - - - gallons... . 1 1/2-inch Base charge, with no ~ OO@+ ~ ~ ~ water allowance.... 72.94 78.05 83.51 88.52 93.83 Plus, up to 9,000 4-00 ~ ~ ~ ~ gallons, per 1,000 5.92 6.33 6.77 7.18 7.61 - - - - - gallons... . Plus, from 9,001 ~ &:++ +:+g +-,@4- g,.w gallons, per 1,000 8.14 8.71 9.32 9.88 10.47 - - - - - gallons... . 2-inch: Base charge, with no 158. 76 169.87 180.06 1 90. 86 202.31 water allowance.... 204.22 218.52 233.82 247.85 262.72 Attachment number 1 Page 6 of 12 6 Ordinancltem3#Jg! 9 Plus, up to 40,000 400 5.92 ~ ~ ~ ~ - gallons, per 1,000 6.33 6.77 7.18 7.61 gallons... . Plus, from 40,001 ~ 9-:++ +-:-w +-,G4- g,.w gallons, per 1,000 8.14 8.71 9.32 9.88 10.47 gallons... . 3-inch or two 2-inch in manifold: Base charge, with no 313.71 335.70 355.81 377.19 399.82 water allowance.... 403.59 431 .84 462.07 489.79 519.18 Plus, up to 100,000 400 ~ ~ ~ ~ gallons, per 1,000 5.92 6.33 6.77 7.18 7.61 gallons... . Plus, from 100,001 ~ 9-:++ +-:-w +-,G4- g,.w gallons, per 1,000 8.14 8.71 9.32 9.88 10.47 gallons... . 4-inch: Base charge, with no 601. 80 617. 11 685.97 727. 13 770.76 water allowance.... 778.03 832.49 890.76 944.21 1 ,000.8 6 Plus, up to 233,000 400 ~ ~ ~ ~ gallons, per 1,000 5.92 6.33 6.77 7.18 7.61 gallons... . Plus, from 233,001 ~ 9-:++ +-:-w +-,G4- g,.w gallons, per 1,000 8.14 8.71 9.32 9.88 10.47 gallons... . 6-inch: Base charge, with no 1,825.7 1,953.5 2,070.7 2, 195.0 2,326.7 water allowance.... 4 4 ~ Q Q 2,348.6 2,513.0 2,688.9 2,850.3 3,021.3 5 6 7 1 3 Attachment number 1 Page 7 of 12 7 Ordinancltem3#Jg! 9 Attachment number 1 Page 8 of 12 Plus, Up to 359,000 4-00 ~ ~ ~ ~ gallons, per 1,000 5.92 6.33 6.77 7.18 7.61 gallons... . Plus, from 359,001 ~ 9-:++ +-:-w +-,G4- g,.w gallons, per 1,000 8.14 8.71 9.32 9.88 10.47 gallons... . ********* Section 2. Appendix A, Article XXV, PUBLIC WORKS--FEES, RATES AND CHARGES, Section (3)(b) Wastewater Collection Utility Rates, Clearwater Code of Ordinances, as amended by City of Clearwater, Florida Ordinance No. 6695-01, is amended as follows: (b) Wastewater collection utility rates. 1. There is hereby established a uniform schedule of rates and charges for the use or availability of use of the wastewater collection system. The wastewater collection utility rate shall be a monthly fee consisting of a minimum charge for an assigned volume of domestic water associated with each water meter size, shown as the basic allowance in the following table, plus a charge per 1,000 gallons for water consumed above the assigned volume. Such rates shall take effect for bills issued on or after the dates as shown in the following table, and shall remain in effect thereafter unless amended: Base Monthly Charge With or Without Consumption Size of October October October October October Basic Meter 1, 1, 1, 1, 1, Allowance 20048 200a9 200910 200+11 200g12 (gallons) Under 1- 44W 4-&-00 ~ ~ ~ 3,000 or less inch 18.75 20.07 21 .48 22.77 24.12 1-inch d4@ ~ ~ 4Q,.gg ~ 7,000 or less 43.75 46.83 50.12 53.13 56.28 1 %-inch 187.00 520.00 551.00 581.00 619. 00 100,000 or 625.00 669.00 716.00 759.00 804.00 less 2-inch 1, 132.3 1,211.6 1,283.8 1,360.7 1,112.2 233,000 or g G J ~ + less 1 ,456.2 1 ,558.7 1 ,668.2 1 ,768.4 1 ,873.3 8 Ordinancltem3#Jg! 9 Attachment number 1 Page 9 of 12 5 7 8 7 2 3-inch or 2 1,711.7 1,866.8 1,978.0 2,096.5 2,222.2 359,000 or 2-inch 4 G 9 a 4- less manifold 2,243.7 2,401.7 2,570.4 2,724.8 2,886.3 5 1 4 1 6 4-inch 3,358.2 3,593.2 3,807.1 1,035.1 1,277.2 691,000 or a G 4- 4 9 less 4,318.7 4,622.7 4,947.5 5,244.6 5,555.6 5 9 6 9 4 6-inch 8,626.5 9,230.0 9, 780.2 10,366. 10,987. 1,775,000 or G G ~ 00 ~ less 11 ,093. 11 ,874. 12,709. 13,472. 14,271. 75 75 00 25 00 8-inch 11,580. 15,600 16,530. 17,520. 18,570. 3,000,000 or 00 Q,.OO 00 00 00 less 18,750. 20,070. 21,480. 22,770. 24,120. 00 00 00 00 00 Charge per 4-00 ~ ~ ~ 94-9 1,000 6.25 6.69 7.16 7.59 8.04 - - - - - gallons of water used over the basic allowance 2. Service outside of the municipal limits. Accounts outside the corporate limits of the city shall be subject to a surcharge equal to 25 percent of the monthly wastewater collection utility charges. 3. The wastewater collection utility rate schedule shall be reviewed by the city commission council as a part of the annual fiscal budget preparation to ensure that adequate revenues are generated to pay the costs of operation, maintenance and outstanding bond service requirements. ********** Section 3. Appendix A, Article XXV, PUBLIC WORKS--FEES, RATES AND CHARGES, Section (3)(f) Reclaimed water rates, Clearwater Code of Ordinances, as amended by City of Clearwater, Florida Ordinance No. 6695-01, is amended as follows: (f) Reclaimed Water Rates. There is hereby established a uniform schedule of rates and charges for the use or availability of use of the reclaimed water system. The reclaimed water rate shall be a monthly fee consisting of an availability charge as the basic 9 Ordinancltem3#Jg! 9 Attachment number 1 Page 10 of 12 allowance in the following table, plus a charge per 1 ,000 gallons of reclaimed water consumed. Such rates shall take effect for bills issued on or after the dates as shown in the following table, and shall remain in effect thereafter unless amended: October October October October October 1, 2004~ 1, 1, 1, 1, 200a9 200010 20G+11 200012 Single family, duplex or triplex (per domestic water accountl~J. commercialfind ustrial or multi- family dwellinq and open space however, if a duplex or triplex has separate domestic water accounts for each dwelling unit, then the appropriate charge shall be divided equally among each account) aM commercial /industrial with less than or equal to 2 acres of pervIous area Availability 9:00 ~ 4-&00 ~ 4-9:-94 charge 17.10 18.30 19.58 20.75 22.00 - - - - - Usage flat e,..oo +--++ NJA NJA NJA charge Usaqe - 0.54 0.58 0.62 0.66 0.70 metered per 1 ,000 qallons 10 Ordinancltem3#Jg! 9 Attachment number 1 Page 11 of 12 used - Commercial /industrial with more than 2 acres of pervIous area or non irrigation uses metered or multi family dwelling Availability g,..oo ~ $00 ~ ~ charge 4-9:-94 Usage ~ ~ GA+ G:W ~ metered per ~ - 1, 000 gallons tISeG Open space Availability NJA NJA $00 ~ ~ charge 4-9:-94 Per acre of ~ ~ NJA NJA NJA pervIous area, as defined in Section 32.352 Usage N/A 0.53 NJA GA+ G:W ~ - metered per 1, 000 gallons tISeG One availability fee shall be charged to a property and not to each of the multiple individual potable water accounts. An example of this situation is when a commercial property has multiple stores, etc., as multiple individual accounts, and the property is mostly parking lot and commercial space. The property owner irrigates or uses reclaimed water in some manner, but at only one location at the property. The location utilizing the reclaimed water will be billed for availability and consumption. If another location on that property needs a reclaimed water service connection, that account will be billed according to the schedule above. 11 Ordinancltem3#Jg! 9 Section 4. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Attachment number 1 Page 12 of 12 Frank V. Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk 12 Ordinancltem3#Jg! 9 Meeting Date:6/16/2008 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance No. 7914-08 on second reading, amending Appendix A, Article XXV Public Works - Fees, Rates and Charges, Section (3)(e) Stormwater Management Utility Rates. SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 20 Attachment number 1 Page 1 of 2 ORDI NANCE NO. 7914-08 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, RELATING TO THE SCHEDULE FOR STORMWATER UTILITY RATES; AMENDING APPENDIX A, ARTICLE XXV PUBLIC WORKS--FEES, RATES AND CHARGES; SECTION (3)(e) STORMWATER MANAGEMENT UTILITY RATES, CLEARWATER CODE OF ORDINANCES; PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Appendix A, Article XXV, PUBLIC WORKS--FEES, RATES AND CHARGES, Section (3)(e) Stormwater Management Utility Rates, Clearwater Code of Ordinances, is amended as follows: (3) Rates: (e) Stormwater management utility rates. The stormwater management utility rates shall be based upon the revenue requirements for the construction, administration, management, engineering, operation and maintenance of the stormwater management system, and the adopted capital improvement program funding needs of the system. For the purposes of these rates, the terms shall have the meanings set forth in section 32.242 or, if not defined in section 32.242, in sections 32.002 or 1.02. 1. Basic rate. The rate per month for one equivalent residential unit or ERU shall be established as specified below and shall be effective for bills issued on or after the dates indicated: Effective 10/1/00 08 1 0/1/G+- 09 10/1/00 10 10/1/00 11 10/1 lW 12 PerERU $~11.13$~11.80$~12.51 $~13.04$~13.59 ********** Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING OrdinancHm4#lSZO PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Leslie K. Dougall-Sides Assistant City Attorney Attachment number 1 Page 2 of 2 Frank V. Hibbard, Mayor Attest: Cynthia E. Goudeau City Clerk 2 OrdinancHm4#lSZO Meeting Date:6/16/2008 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance No. 7957-08 on second reading, amending Chapter 54.22, Code of Ordinances, to exempt properties in the Community Redevelopment Area from Recreation Land Impact Fees and Recreation Facilities Impact Fees, and amending Chapter 54.52, Code of Ordinances, to exempt properties in the Community Redevelopment Area from Open Space Impact Fees. SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 21 Attachment number 1 Page 1 of 4 ORDINANCE NO. 7957-08 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, RELATING TO THE PROVISION OF RECREATION LAND, RECREATION FACILITIES AND OPEN SPACE; AMENDING THE CODE OF ORDINANCES, CHAPTER 54.22 TO EXEMPT PROPERTIES IN THE COMMUNITY REDEVELOPMENT AREA FROM RECREATION LAND IMPACT FEES AND RECREATION FACILITIES IMPACT FEES; AMENDING CHAPTER 54.52 TO EXEMPT PROPERTIES IN THE COMMUNITY REDEVELOPMENT AREA FROM OPEN SPACE IMPACT FEES; PROVIDING AN EFFECTIVE DATE. WHEREAS, Recreation Land, Recreation Facilities and Open Space Impact Fees are assessed under Chapter 54 of the Code of Ordinances, with exemptions provided therein for the downtown redevelopment area as it was designated in the Downtown Redevelopment Plan approved by the City Council on August 17, 1995; and WHEREAS, Resolution 02-41 was adopted on August 8, 2002 which declared an area generally east of the then-existing downtown redevelopment area, also known as the "Gateway" CRA Expansion Area or the "East Gateway", as containing slum and blight conditions and detrimental to the sound growth of the area, necessitating the expansion of the City of Clearwater Community Redevelopment Area to include the Gateway area as a community redevelopment area as defined in section 163.340(10), Florida Statutes; and WHEREAS, the expanded Community Redevelopment Area is depicted in Exhibit "A", attached hereto; and WHEREAS, Resolution 03-22 was adopted on May 1, 2003, which authorized the existing Community Redevelopment Agency to administer the expanded Community Redevelopment Area; and WHEREAS, Ordinance No. 7153-03 was adopted on September 18, 2003, modifying the Community Redevelopment Plan for the Community Redevelopment Area, as expanded, setting out that such modification does not create the need for additional parks and recreational facilities and that no inadequacies for such parks and recreational facilities existed then or were anticipated to exist in the future; and WHEREAS, in order to promote rehabilitation, conservation and redevelopment within the expanded Community Redevelopment Area, the City of Clearwater does hereby find it necessary in the interest of the public health, safety and welfare of the citizens of Clearwater to exempt said areas from certain impact fees; now, therefore, Ordinance No.l~4M21 Attachment number 1 Page 2 of 4 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Part II, Sec. 54.22, Code of Ordinances, is amended as follows: ARTICLE II. RECREATION LAND AND FACILITIES * * * * * Sec. 54.22. Applicability of article; exemptions from article. * * * * * (3) Exceptions to subsections (1) and (2) of this section are hereby granted pursuant to the following conditions: * * * * * (d) Development. redevelopment or expansion of developed properties located within the downtown redevelopment area.!. designated--i-A as the Community Redevelopment Area in Resolution 02-41, Clear\IVater Downtown Redevelopment Plan approved by the city commission on Auqust 8, 2002^ugust 17, 1995, shall be exempt from the provisions of this article. Section 2. Part II, Sec. 54.52, Code of Ordinances, is amended as follows: ARTICLE III. OPEN SPACE LAND * * * * * Sec. 54.52. Applicability of article; exemptions from article. * * * * * (2) Exceptions to subsection (1) of this section are hereby granted under the following conditions: * * * * * (d) Development, redevelopment or expansion of developed properties located within the downtown redevelopment area.!. designated--i-A as the Community Redevelopment Area in Resolution 02-41, Clearvvater 2 Ordinance No. ~-#821 Attachment number 1 Page 3 of 4 Downtown Redevelopment Plan approved by the city commission on Auqust 8, 2002^ugust 17, 1995, shall be exempt from the provisions of this article. Section 3. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING PASSED ON SECOND AND FINAL READING AND ADOPTED Frank V. Hibbard Mayor Approved as to form: Attest: Laura Lipowski Assistant City Attorney Cynthia E. Goudeau City Clerk 3 Ordinance No. ~-#821 Attachment number 1 Page 4 of 4 J! ~ ~ :i i1 ~ ~ It IE .. III ~ :c '" lEi .. ;;; m li l.i' ~ . e ;lIi ~ -\J <:: => &l '" ~ "t! ~ ~ J .. "i '" >- 'E => ~ J 8 00 '" .., 0 ....L- I l"- I.{) (J) I"- ei z Q) u c ro c l:J '- 0 0 -- ~ ~ I- ('ll1 III ~ I ::::l 0 >< m w ~ (.) en c: ., (/) ')( W I !: ~ ~ 4 Ordinance No. ~-#821 Meeting Date:6/16/2008 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Adopt Ordinance No. 7966-08 on second reading, amending Appendix A, Article XXVIII, Schedule of Fees, to provide for a 5% increase in Business Tax Receipt Fees. SUMMARY: Review Approval: 1) Clerk Cover Memo Item # 22 Attachment number 1 Page 1 of 34 ORDINANCE NO. 7966-08 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, RELATING TO BUSINESS TAX RECEIPT FEES; AMENDING APPENDIX A, ARTICLE XXVIII, SCHEDULE OF FEES, CODE OF ORDINANCES, RELATING TO RATES AND CHARGES BY FIVE PERCENT (5%) INCREASE IN FEES; PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. Appendix A, Article XXVIII, Business Tax Receipt Fees, Code of Ordinances, is amended to read: APPENDIX A-SCHEDULE OF FEES, RATES AND CHARGES * * * * * * XXVIII. BUSINESS TAX: Sub Category Category No. No. Category Fee 001.000 ABSTRACT OR TITLE COMPANIES.......... $2'13.00 $255.10 002.000 ADMINISTRATIVE OFFiCE.......... ~ $95.20 003.000 ADVERTISING OR MARKETING 003.010Agency, general.......... ~ $69.80 003.020 Coupon book publisher or distributor (See note B).......... ~ $127.30 003.030 Directory or guidebook publisher.......... ~ $127.30 003.040 Handbill or sample distributor.......... ~ $69.80 1 Ordinance No. 79~ # 22 004.000 005.000 Attachment number 1 Page 2 of 34 003.050 Soliciting for publication not listed in city.......... $56.90 ~ 003.070 Reserved 003.080 Welcome or greeting service.......... ~ $63.50 003.090 Trade inducement business, NOC.......... ~ $140.10 ADULT ENTERTAINMENT ESTABLISHMENT (See note B; and C).......... 1215.25 $1,276.00 AGENT OR AGENCY (See also brokers): 005.010 Book or magazine.......... ~ $56.90 005.020 Claim or collection (see note B).......... ~ $140.10 005.030 Credit reporting and mercantile.......... ~ $82.60 005.040 Employment, General Agency.......... ~ $82.60 005.041 Employment, Day Labor (See notes B and C) ......... ~ $82.60 005.042 Employment, Staff Leasing / Temporary Service .......... ~ $82.60 005.050 Manufacturers/sales representative, NOC.......... ~ $56.90 2 Ordinance No. 796fteffi # 22 006.000 007.000 008.000 005.060 Private detective or company (See note 0).......... 005.070 Property management or leasing.......... 005.080 Talent (see note 0).......... 005.090 Travel (see note 0).......... AIRCRAFT (See note B; requires Marine and Aviation Oept. approval): 006.010 Charter or rental (See note B; requires Marine and Aviation Oept. approval)........ .. 006.020 Flying instruction (See note B, requires Marine and Aviation Oept. approval)........ .. 006.030 Passenger service (See note B, requires Marine and Aviation Oept. approval)........ .. 006.040 Sales, new or used (See note B, requires Marine and Aviation Oept. approval)........ .. 006.050 Servicing (See note B, requires Marine and Aviation Oept. approval)........ .. 006.060 Storage, field or hangar (See note B, requires Marine and Aviation Oept. approval).......... AIRPORT (See note B, Requires Marine and Aviation Oept. approval)........ .. ALARM SYSTEM MONITORING; Fire, Burglary, Medical (See note B).......... Attachment number 1 Page 3 of 34 ~ $140.10 00cW $69.80 ~ $82.60 ~ $95.20 ~ $140.10 ~ $140.10 ~ $140.10 ~ $140.10 ~ $140.10 ~ $140.10 ~ $286.90 00cW $69.80 3 Ordinance No. 796fteffi # 22 009.000 010.000 011.000 012.000 013.000 014.000 015.000 016.000 AMBULANCE SERVICE (See article III of chapter 25).......... Plus each vehicle.......... ANIMALS 010.010 Kennel/Boarding, Breeding (See not C).......... 010.030 Groomer.......... APPRAISER (See note 0 for real estate).......... ARMORED CAR SERVICE (See note B).......... Plus each vehicle.......... ARTIST,( includes graphic design).......... AUCTIONEER (See notes B and D).......... 014.010Auction gallery (See notes B and D).......... AUDITOR.......... AUTOMOTIVE: 016.010 Dealership - Sale of new and used vehicles .......... 4 00cW ~ 00cW ~ ~ 00cW ~ Attachment number 1 Page 4 of 34 $69.80 $25.20 $69.80 $56.90 $82.60 $69.80 $25.20 ~ $95.20 ~ $280.30 ~ $861.00 ~ $88.90 ~ $510.30 Ordinance No. 796fteffi # 22 016.020 Dealer - Sale of only used motor vehicles (See Note D).......... 016.030 Garage - General repairs or replacements (See note D), for 10 bays or less.......... Plus, each additional bay.......... 016.040 Rental- Autos, trucks, recreational vehicles.......... 016.050 Parking lot, permanent or temporary (See note C) 016.0511--10 spaces.......... 016.05211--50 spaces.......... 016.053 Over 50 spaces.......... 016.060 Storage 016.0611--50 spaces.......... 016.062 Over 50 spaces.......... 016.070Washing and polishing.......... 016.080 Wrecker or towing service.......... Attachment number 1 Page 5 of 34 ~ $382.70 ~ $95.20 ~ $12.60 ~ $191.10 ~ $31.50 ~ $44.30 ~ $95.20 ~ $69.80 ~ $140.10 ~ $31.50 ~ $56.90 5 Ordinance No. 796fteffi # 22 017.000 018.000 019.000 020.000 022.000 02'1.000 023.000 016.090 Service station, per fuel pump.......... BAIT DEALER.......... BAKERY, retail.......... BANKS (including savings and loan associations) for each bank location main or branch.......... 019.01 0 Automatic teller machine, each machine .......... BARTENDER, free lance.......... BEAUTY SALON/BARBER SHOP, NAIL SALON, TANNING SALON, (See Note D)........ Plus, each chair or booth.......... BOATS AND BOAT TRAILERS (includes jet skis and wave runners) 023.010 Dealers.......... 023.020 Repairs and service.......... 023.030 Rental (needs Marine and Aviation Dept approval) (includes jet skis and wave runners).......... 023.040 Storage.......... Attachment number 1 Page 6 of 34 ~ $31.50 ~ $44.30 ~ $69.80 ~ $318.60 ~ $127.50 ~ $63.50 ~ $50.60 ~ $12.60 ~ $127.50 ~ $76.10 ~ $44.30 ~ $95.20 6 Ordinance No. 796fteffi # 22 024.000 025.000 026.000 027.000 023.041 Washing and polishing.......... BOAT, PASSENGER, each boat (needs Marine and Aviation Dept approval) (includes charter, parasail and shuttle service) : 024.0101--15 passengers.......... 024.02016--25 passengers.......... 024.03026--50 passengers.......... 024.04051--100 passengers.......... 024.050101--300 passengers.......... 024.060 Over 300 passengers.......... BOOKKEEPING SERViCE.......... BROADCASTING, RADIO AND TELEVISION STATION OR STUDIO...... BROKER, each 027.010 Broker, mortgage (see note D).......... 027.020 Broker, merchandise.......... 7 Attachment number 1 Page 7 of 34 ~ $31.50 ~ $50.60 ~ $69.80 ~ $82.60 ~ $95.20 ~ $127.50 ~ $255.10 ~ $69.80 ~ $140.10 ~ $69.80 ~ $69.80 Ordinance No. 796fteffi # 22 028.000 029.000 030.000 031.000 032.000 033.000 Attachment number 1 Page 8 of 34 027.030 Broker, stocks, bonds, etc., dealer.......... ~ $210.20 027.040 Broker, stocks, bonds, etc., individual not employed by a dealer holding a business tax receipt from the City of Clearwater.......... ~ $140.10 027.050 Broker, real estate (see note D).......... 00cW $69.80 Plus each sales associate.......... ~ $31.50 BUSINESS ADVISORY SERVICES, NOC.......... ~ $140.10 (Reserved) BUYERS CLUB.......... ~ $127.50 CATERER .......... 00cW $69.80 CEMETERY / CREMATORiUM.......... ~ $255.10 CLEANING, PRESSING AND DYEING 033.010 Plant.......... ~ $222.80 033.020 Branch/collection, each.......... 00cW $69.80 033.030 Self service coin operated or hand laundry.......... ~ $82.60 Plus, each machine.......... 4o-W $1.10 8 Ordinance No. 796fteffi # 22 034.000 035.000 Attachment number 1 Page 9 of 34 033.040 Carpet cleaning.......... $69.80 ~ COIN AND/OR STAMP DEALER (see note B).......... ~ $69.80 COMMERCIAL RECREATION / ENTERTAINMENT, NOC.......... ~ $510.30 035.010 Dealer or lessor of amusement machines.......... ~ $140.10 035.020 Miniature goIL....... ~ $69.80 035.030Amusement game/ machine/ or ride, each.......... ~ $42.20 035.040 Entertainer (each) (see note B).......... ~ $69.80 035.050 Skating rink, shuffleboard, archery range or golf course.......... ~ $140.10 035.060 Billiard parlor, first table.......... ~ $88.90 Plus, each additional table.......... ~ $12.60 035.070 (Reserved) 035.080 Theaters, 1 to 150 seats.......... ~ $318.60 035.081 Theaters, 151 or more seats.......... ~ $701.90 9 Ordinance No. 796fteffi # 22 036.000 037.000 038.000 CONSULTANT, NOC.......... CONT ACTORS, general construction: 037.010 Class "A" general (see note 0).......... 037.020 Class "B" building (see note 0).......... 037.030 Class "c" residential (see note 0).......... CONTRACTORS OR SUBCONTRACTORS (not general) 038.010 Acoustics.......... 038.020Air conditioning, Class A (See note 0).......... 038.021 Air conditioning, Class B (See note 0).......... 038.022Air conditioning, Class C (See note 0).......... 038.030Alarm Contractor (See note 0).......... 038.040Aluminum Specialty Structure (See note 0).......... 038.045 Asbestos, (See Note 0) 038.050Awning, shades and blinds.......... 10 Attachment number 1 Page 10 of 34 ~ $95.20 ~ $318.60 ~ $222.80 ~ $127.50 ~ $69.80 ~ $191.10 ~ $127.50 ~ $88.90 ~ $69.80 ~ $69.80 66.50 $69.80 MOO $56.70 Ordinance No. 796fteffi # 22 038.060 Boiler.......... 038.070 Carpentry Specialty(See note D).......... 038.080 Cabinet (See note D).......... 038.090 Communication systems specialty (See note D) .......... 038.100 Demolition, building (See note D).......... 038.110 Dredging.......... 038.120 Drywall (see note D).......... 038.130 Electrical (see note D).......... 038.140 Excavating, including filling, grading, and land clearing.......... 038.150 Elevator (See note D).......... 038.160 Exterminator (See note D).......... 038.170 Fence erection (See note D).......... 038.175 Finish Carpentry (See Note D) ......... 11 Attachment number 1 Page 11 of 34 ~ $69.80 ~ $69.80 ~ $69.80 ~ $69.80 ~ $69.80 ~ $69.80 ~ $69.80 ~ $191.10 ~ $69.80 ~ $69.80 ~ $69.80 ~ $69.80 66.50 $69.80 Ordinance No. 796fteffi # 22 038.180 Fire sprinkler system, building (See note 0).......... 038.181 Fire suppression (See Note 0) ......... 038.190 Flat work masonry specialty (See note 0).......... 038.200 Floor covering, laying carpet / vinyl.......... 038.210 Gas, natural (See note 0).......... 038.220 Gas, liquid petroleum (See note 0).......... 66.50 66.50 00cW 00cW 00cW 00cW 038.230 Garage door and operator installation (See: Shutter and opening protectives ).......... 038.240 Glass and glazing (See note 0).......... 038.250 Gunite and sandblasting.......... 038.260 Hauling, trucking or moving.......... 038.270 House moving (FOOT).......... 038.280 Installation, NOC.......... 038.290 Insulation.......... 12 00cW 00cW 00cW 00cW 00cW 00cW 00cW Attachment number 1 Page 12 of 34 $69.80 $69.80 $69.80 $69.80 $69.80 $69.80 $69.80 $69.80 $69.80 $69.80 $69.80 $69.80 $69.80 Ordinance No. 796fteffi # 22 038.300 Irrigation systems specialty (See note D).......... 038.310 Janitorial service.......... 038.320 Landscaping/tree surgery.......... 038.330 Lawn, yard and garden care.......... 038.335 Lighting (See Note D) 038.338 Limited energy system (See Note D) 038.340 Low voltage systems specialty (See note D).......... 038.350 Maintenance work (NOe).......... 038.360 Marble setting includes tile (See note D).......... 038.370 Marine specialty (See note D).......... 038.380 Mechanical contractor (See note D).......... 038.390 Mobile home installer (See note 0, Oept of Highway Safety & Motor Vehicles)......... . 038.400 Ornamental iron work.......... 038.410 Painting - including paperhanging (See note D).......... Attachment number 1 Page 13 of 34 00cW $69.80 00cW $69.80 00cW $69.80 ~ $44.30 66.50 $69.80 66.50 $69.80 00cW $69.80 00cW $69.80 00cW $69.80 00cW $69.80 ~ $191.10 00cW $69.80 00cW $69.80 00cW $69.80 13 Ordinance No. 796fteffi # 22 Attachment number 1 Page 14 of 34 038.420 Paperhanging (only).......... ~ $69.80 038.430 Partitions, movable.......... ~ $69.80 038.440 Paving (See note 0).......... ~ $69.80 038.450 Pile driving (See note 0).......... ~ $69.80 038.460 Pipeline.......... ~ $69.80 038.470 Plaster and stucco specialty (see note 0).......... ~ $69.80 038.480 Plumbing (See note 0).......... ~ $191.10 038.490 Pollutant storage systems; gasoline, oil, etc (See note 0).......... ~ $69.80 038.500 Pressure cleaning.......... ~ $69.80 038.510 Prestressed precast concrete specialty (See note 0).......... ~ $69.80 038.520 Refrigeration, commercial and industrial (See note 0).......... ~ $69.80 038.530 Reinforcing steel specialty (See note 0).......... ~ $69.80 038.540 Roofing (See note 0).......... ~ $69.80 14 Ordinance No. 796fteffi # 22 038.550 Septic tank/sewer cleaning.......... 038.560 Sheet metal (See note 0).......... 038.570 Shutter and opening protectives (See note 0).......... 038.580 Signs - electrical (See note 0).......... 038.590 Signs - nonelectrical (See note 0).......... 038.600 Solar (See note 0).......... 038.610 Steel reinforcing (See note 0).......... 038.620 Structural masonry specialty (See note 0).......... 038.630 Structural steel (See note 0).......... 038.640 Swimming pool, residential (See note 0).......... 038.641 Swimming pool, commercial (See note 0).......... 038.642 Swimming pool servicing (See note 0).......... 038.643 Swimming pool, cleaning 038.650 Tile and marble specialty (See note 0).......... 15 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ Attachment number 1 Page 15 of 34 $69.80 $69.80 $69.80 $69.80 $69.80 $69.80 $69.80 $69.80 $69.80 $69.80 $69.80 $69.80 $69.80 $69.80 Ordinance No. 796fteffi # 22 039.000 040.000 041.000 042.000 038.660 Underground utility (See note D).......... 038.670 Veneer specialty (See note D).......... 038.680 Water softener installation and service.......... 038.690 Welding.......... 038.700 Well drilling (requires certification from SWFWMD).......... 038.710 Window cleaning.......... 038.720 Wrecking and dismantling (other than building).......... COSTUME OR CLOTHING RENTAL......... DATA PROCESSING 040.010 Consultant/programmer Software, Consultant. Proqrammer.......... 040.020 Web Designer DATING / ROOMMATE / ESCORT SERVICE (See note B).......... DECORATOR,INTERIOR.......... 00cW 00cW 00cW 00cW 00cW ~ 00cW ~ ~ 66.50 Attachment number 1 Page 16 of 34 $69.80 $69.80 $69.80 $69.80 $69.80 $44.30 $69.80 $56.90 $95.20 $69.80 ~ $140.10 00cW $69.80 16 Ordinance No. 796fteffi # 22 043.000 044.000 045.000 046.000 047.000 048.000 049.000 050.000 DELIVERY / MESSENGER SERVICE (includes first vehicle).......... Plus, each additional vehicle.......... DESIGNER, INDUSTRIAL (See note D).......... DISC JOCKEY, FREE LANCE.......... DIVER.......... DRAFTSMAN.......... ELECTRIC POWER COMPANy......... EQUIPMENT RENTAL......... 049.010 Large, heavy duty equipment.......... 049.020 Small tools / equipment, appliances, etc 049.030 Mail Boxes FLORIST......... 050.100 FORTUNE TELLER, each ( includes astrologer, clairvoyant, palmist, psychic, tarot card reader) (See notes B and D) ....... Attachment number 1 Page 17 of 34 00cW $69.80 ~ $25.20 00cW $69.80 00cW $69.80 ~ $63.50 ~ $95.20 ~ $191.10 00cW $69.80 ~ $140.10 00cW $69.80 00cW $69.80 00cW $69.80 133.50 $140.10 17 Ordinance No. 796fteffi # 22 051.000 052.000 053.000 054.000 055.000 056.000 FREE SERVICE BUREAU.......... FURNITURE, REFINISH, REUPHOLSTER, CLEAN AND REPAIR GROUP CARE / COMMUNITY RESIDENTIAL HOME 053.010 Congregate care (21 or more clients) (See Note D).......... 053.020 Convalescent/nursing home (See Note D).......... 053.030 Community Residential Home (1--6 clients) (See Note D).......... 053.040 Community Residential Home (7--14 clients) (See Note D).......... 053.050 Assisted Living Facility (15--20 clients) (See Note D).......... 053.060 HalfWay House (1--20 - special treatment) (See Note D).......... 053.070 Home care / companion, non healthcare (See Note B) ........... GUNS DEALER, includes repair (See note Band C, No home occupation; requires federal firearms license).......... HEARING AID, AGENT OR DEALER.......... HOSPiTAL.......... Attachment number 1 Page 18 of 34 ~ $88.90 ~ $69.80 ~ $191.10 ~ $191.10 ~ $44.30 ~ $56.90 ~ $88.90 ~ $107.80 ~ $140.10 ~ $140.10 ~ $81.30 ~ $280.30 18 Ordinance No. 796fteffi # 22 057.000 058.000 058.040 059.000 059.010 060.000 INCOME TAX PREPARER.......... INSURANCE 058.010 Company, per each class, and type of insurance (accident, auto, fire, health, home, life, etc).......... 058.020 Adjuster.......... 058.030Agency (includes 1 principal, owner, manager or agent).......... Plus, each additional agent, customer service.......... (Reserved) 058.050 Agent, independent.......... ITINERANT OR PERMANENT, KNIFE / TOOL SHARPENER .......... ITINERANT, AGRICULTURE PEDDLER .......... KINDERGARTEN, NURSERY OR DAY CARE CENTER, commercial site (See notes B and D).......... 060.010 Day Care Home, residential site, (See notes B and D) 060.020 Nanny, Professional Babysitter, (See notes B and D) ~ ~ ~ ~ ~ ~ ~ ~ ~ 5'1.25 5'1.25 Attachment number 1 Page 19 of 34 $69.80 $95.20 $82.60 $69.80 $31.50 $95.20 $31.50 $44.30 $56.90 $56.90 $56.90 19 Ordinance No. 796fteffi # 22 061.000 062.000 063.000 064.000 065.000 066.000 067.000 LABORATORY (includes dental, medical, ambulatory center, research, analytical, photo, chemical testing, etc.).......... Plus, each employee.......... 061.010 Blood Plasma Center (See note C) Plus, each employee ............. LAND DEVELOPERS.......... LECTURER......... LOAN, FINANCE, CONSUMER DISCOUNT, OR MORTGAGE LENDING COMPANY (See note D).......... 064.010 Check Cashing, (See note B & C) ............. 064.020 Money Exchange, (See Note B & C) .......... LOCKSMITH (See note B).......... MAIL ORDER ESTABLISHMENT .......... 066.010 Internet Sales Business (See 070.040 Merchant for new merchandise inventory value over $3,000).......... MAILING, PACKAGING, ADDRESSING, FAXING.......... Attachment number 1 Page 20 of 34 ~ $101.50 ~ $25.20 96.75 $101.50 2'1.00 $25.20 ~ $140.10 ~ $88.90 ~ $318.60 133.50 $140.10 133.50 $140.10 ~ $56.90 00cW $69.80 00cW $69.80 00cW $69.80 20 Ordinance No. 796fteffi # 22 068.000 069.000 070.000 MANUFACTURING, fabricating, processing, compounding 068.0101 employee (including owner).......... 068.0202--4 employees (including owner).......... 068.0305--10 employees (including owner).......... 068.04011--25 employees (including owner).......... 068.05026--50 employees (including owner).......... 068.06051--100 employees (including owner).......... 068.070101--500 employees (including owner).......... 068.080 Over 500 employees (including owner).......... MASSAGE ESTABLISHMENT (See note D and Chapter 9).......... 069.010 Massage therapist, each (See note D and Chapter 9).......... MERCHANT OR MERCHANDISING: Inventory cost values excludes tobacco and alcoholic beverages (See note B for sale of used merchandise, and alcoholic beverages) 070.010 Inventory cost value $1,000 or less.......... Attachment number 1 Page 21 of 34 ~ $56.90 ~ $82.60 ~ $114.10 ~ $140.10 ~ $210.20 ~ $280.30 ~ $318.60 4W,OO $522.90 .n.w $76.10 ~ $44.30 ~ $44.30 21 Ordinance No. 796fteffi # 22 071.000 070.020 Inventory cost value $1,001 to $1,999.......... 070.030 Inventory cost value $2,000 to $2,999.......... 070.040 Inventory cost value $3,000 and over.......... Plus, each $1,000 or any fraction thereof over $3,000.......... 070.050 Mobile tool sales.......... 070.060Antiques, used merchandise (See note B).......... 070.070 Merchant, temporary permanent/location (Christmas tree and pumpkin sales).......... 070.080 Merchant, itinerant, permanent/location.......... 070.090 Merchant, show or flea market, per exhibitor, includes food vendors, per event/show.......... 070.100 Downtown convention/exhibition center.......... Hardware store or lumber yard with an inventory value less than 070.110$100,000.00 Reserved 070.120 Merchant, ice cream truck, each driver (See notes B and D).......... MOBILE HOMES Attachment number 1 Page 22 of 34 ~ $56.90 ~ $69.80 ~ $69.80 ~ $5.30 ~ $140.10 ~ $69.80 00c00 $63.00 ~ $191.10 g,.w $10.10 36'16.00 $3,828.30 ~ ~ $57.70 22 Ordinance No. 796fteffi # 22 072.000 073.000 074.000 075.000 071.010 Dealer (new or used) sales and service.......... 071.020 Park, rental 1 to 25 spaces.......... Plus, each additional space.......... 071.030 Transport service (if independent of dealer or manufacturer holding a City of Clearwater business tax receipt).......... MOTORCYCLE dealer.......... 072.010 Motorcycle, scooter or bicycle rental.......... MOVING, TRANSFER COMPANY (See note B and D).......... MUSIC MACHINES / JUKE BOX, coin operated: (not amusement or vending machines) 074.010 Dealer or lessor.......... 074.020 Operator or lessee, each machine.......... NEWSPAPER, PERIODICAL OR NEWSLETTER 075.010 Less than 6 issues per week.......... 075.0206 or more issues per week.......... Attachment number 1 Page 23 of 34 ~ $140.10 ~ $88.90 ~ $4.00 ~ $82.60 ~ $101.50 oo,.w $69.80 ~ $114.10 ~ $140.10 ~ $44.30 ~ $95.20 ~ $280.30 23 Ordinance No. 796fteffi # 22 076.000 077.000 078.000 079.000 080.000 081.000 082.000 075.030Agency or bureau.......... 075.040 NOTARY PUBLIC, independent ............ NURSERY, PLANTS (See note D).......... PATROL, NIGHT PATROLMAN, OR PRIVATE WATCHMAN, SECURITY GUARD: 077.010 Firm (See note B).......... 077.020 Individual (See note B).......... PAWN BROKER (See note B and D).......... PETROLEUM PRODUCTS, wholesale.......... 079.010 Petroleum products, deliver / sale, includes LP.......... PHOTOGRAPHY, Photographer or Video Taping (See note B).......... 080.010 Video Taping, Videographer (See note B) PIANO TUNER.......... PLATING OR ANODIZING, METAL.......... 24 Attachment number 1 Page 24 of 34 ~ $140.10 66.50 $69.80 00cW ~ ~ $69.80 $95.20 $44.30 ~ $420.70 ~ $280.30 ~ $140.10 00cW 66.50 ~ 00cW $69.80 $69.80 $31.50 $69.80 Ordinance No. 796fteffi # 22 083.000 084.000 Attachment number 1 Page 25 of 34 PRINTING, PUBLISHING, engraving, lithographing and binding (includes blueprinting services).......... .n..w $76.10 083.010 Publishing, Desk Top $76.10 .n..w PROFESSIONAL (per licensee and per location) 084.01 0 Accountant (See note 0 if CPA).......... ~ $127.50 084.020 Architect (See note D).......... ~ $127.50 084.030 Attorney (See note D).......... ~ $127.50 084.040 Chiropractor (See note D).......... ~ $127.50 084.041 Counselor/social worker (See note D).......... ~ $95.20 084.050 Court reporter.......... ~ $95.20 084.060 Dental hygienist (See note D).......... ~ $95.20 084.070 Dentist (See note D).......... ~ $127.50 084.090 Designer, interior (See note D).......... ~ $127.50 084.100 Embalmer/funeral director/undertaker (See note D).......... ~ $127.50 25 Ordinance No. 796fteffi # 22 Attachment number 1 Page 26 of 34 084.110 Engineer (See note 0).......... ~ $127.50 084.120 Homeopathic physician.......... ~ $127.50 084.121 Mental Health Counselor (See note 0) ....... 121.50 $127.50 084.130 Occupational therapist (See note 0).......... ~ $127.50 084.140 (Reserved) 084.150 Optician, including sale of lenses and frames (See note 0).......... ~ $127.50 084.160 Optometrist (See note 0).......... ~ $127.50 084.170 (Reserved) 084.180 Physician (See note 0).......... ~ $127.50 084.190 Physiotherapist (See note 0).......... ~ $127.50 084.200 Profession, NOC (See note 0).......... ~ $127.50 084.210 Psychologist (See note 0).......... ~ $127.50 084.211 Process Server (See note 0)......... 90.75 $95.20 084.220 Surveyor (See note 0).......... ~ $127.50 26 Ordinance No. 796fteffi # 22 085.000 086.000 087.000 088.000 089.000 090.000 091.000 084.230 Veterinarian, also see animals (See notes C and D).......... PROMOTER / PROMOTIONS, exhibits, shows, sports events/tournaments, or similar type events (See note B) (if temporary, per event).......... RAILROAD........... RECORDING STUDIO.......... REFUSE COLLECTION AND DISPOSAL SERVICE, (May Require Solid Waste Dept approval, See Chapter 32) REFUSE MACHINE, COMPACTING AND / OR BINDING: 089.010 Owner or lessor.......... 089.020 Operator or lessee, per machine.......... RENTAL PROPERTy......... 090.010 Hall, Banquet Facility.......... SINGLE FAMILY / DUPLEX: Rental Period, 30 days or more, 1 - 5 units on the same or contiguous parcels.......... Plus, each additional unit.......... 091.010 SINGLE FAMILY / DUPLEX: Rental Period, less than 30 days, (See Notes C and D) Attachment number 1 Page 27 of 34 ~ $127.50 ~ $255.10 ~ $286.90 ~ $69.80 ~ $286.90 ~ $280.30 ~ $127.50 ~ ~ $127.50 ~ $31.50 4-,.W $1.70 30.00 $31.50 27 Ordinance No. 796fteffi # 22 092.000 Attachment number 1 Page 28 of 34 1 - 5 units on the same or contiguous parcels Plus, each additional unit $1.70 1.70 091.020 APARTMENT: Rental Period, 30 days or more, 3 - 5 units $31.50 30.00 Plus, each additional unit 1.70 $1.70 ~ $31.50 4-,.W $1.70 ~ $31.50 091.030 APARTMENT: Rental Period, less than 30 days, 3 - 5 units (See Notes C and D) Plus, each additional unit 091.040 CONDO/TOWNHOUSE: Rental Period, 30 days or more, 1-5 units within the same complex Plus, each additional unit $1.70 4-,.W 091.050 CONDO/TOWNHOUSE: Rental Period, less than 30 days, (See Notes C and D) ~ $31.50 1 - 5 units within the same complex Plus, each additional unit 4-,.W $1.70 ~ $31.50 4-,.W $1.70 ~ $31.50 4-,.W $1.70 ~ $31.50 4-,.W $1.70 ~ $31.50 4-,.W $1.70 091.060 HOTEL, MOTEL: (See Notes C and D) 1 - 5 units Plus, each additional unit 091.070 BED AND BREAKFAST: (See notes C and D) 1 - 5 rooms Plus, each additional room 091.080 COMMERCIAL: 1 - 5 units Plus, each additional unit 091.090 Rental Property, NOC: 1 - 5 units Plus, each additional unit REPAIR AND SERVICE, NOC, owner.......... $56.90 ~ Plus, each employee.......... $12.60 ~ 28 Ordinance No. 796fteffi # 22 093.000 RESTAURANT (See note D; and note B for alcoholic beverage sales) 093.0101--10 seats.......... 093.02011--25 seats.......... 093.03026--50 seats.......... 093.04051--100 seats.......... 093.050101 or more seats.......... 099;2.060 Snack bar, soda fountain.......... 093.070 Concession stand/vendor, per location or unit.......... 093.080 Canteen wagon or truck, per mobile unit.......... 093.090 Drive-in or drive-through/take out or delivery.......... 093.100 Nightclub/bar/tavern/cabaret/lounge (See note B; see adult use entertainment; see commercial recreation/entertainment, entertainers)......... . 093.110 Dancing area.......... 093.120 Nightclub Entertainment (live music, comedy act, karaoke) Attachment number 1 Page 29 of 34 ~ $44.30 ~ $69.80 ~ $139.60 ~ $210.20 ~ $280.30 ~ $56.90 ~ $56.90 oo.w $63.50 ~ $95.20 ~ $280.30 ~ $56.90 66.50 $69.80 29 Ordinance No. 796fteffi # 22 094.000 095.000 096.000 097.000 098.000 098.500 099.000 100.000 101.000 SCHOOLS / TRADE, STUDIO AND INSTRUCTION (See note 0; also see note B for dancing or charm schools).......... 094.010 Health Club (See note D) 094.020 Personal Trainer SECRETARIAL SERVICES (includes stenogr3phers).......... SEWING (dressmaker, seamstress, tailor, etc.).......... SHOE REPAIR OR SHOE POLISHING STAND......... SITTING / HOUSE, PLANT, PET (See note B).......... SPECIAL EVENTS - CITY SPONSORED, per day, per exhibit ....... STORAGE / WAREHOUSING 099.010 Indoor, per 1,000 square feet (minimum $50.00 fee).......... 099.020 Outdoor, per 1,000 square feet (minimum $50.00 fee).......... TATTOO PARLORS (See note C and 0, and Florida State Statute 877.04, letter from doctor required).......... TAXICAB first vehicle (See note B and Chapter 25, proof of insurance with City listed as additional insured party).......... 00cW 66.50 66.50 00cW ~ ~ ~ ~ ~ 24.-00 Attachment number 1 Page 30 of 34 $69.80 $69.80 $69.80 $69.80 $56.90 $56.90 $63.50 $1.20 $12.60 $25.20 ~ $127.50 00cW $69.80 30 Ordinance No. 796fteffi # 22 102.000 103.000 104.000 105.000 106.000 Plus each additional vehicle.......... TAXIDERMIST.......... TELEPHONE AND TELEGRAPH 103.010 Telephone, company.......... 103.020 Each branch office.......... 103.030 Telephone, business, private (includes 900 service; see note B; call center)......... . 103.040 Telephone, solicitation (See notes B and D).......... 103.050 Telephone, answering service.......... TOilETS, PORTABLE SERViCE.......... TRAilER, CARGO (for boat trailers, see boats) 105.010 Trailer, cargo, sales and service.......... 105.020 Trailer, cargo, rental.......... TRANSIT OR READY-MIX CEMENT AND CONCRETE .......... Attachment number 1 Page 31 of 34 ~ $25.20 ~ $56.90 ~ $286.90 ~ $37.80 ~ $69.80 ~ $69.80 ~ $69.80 ~ $127.50 ~ $69.80 ~ $56.90 ~ $280.30 31 Ordinance No. 796fteffi # 22 Attachment number 1 Page 32 of 34 (This business tax receipt required of any distributor making deliveries and/or sales within city limits, regardless of location of plant.) 107.000 TRANSPORTATION SERVICES (bus station - interstate, chartered, limousine, sightseeing) (See chapter 25, proof of insurance with City listed as additional insured party; see note B)........ ~ $267.70 108.000 VACUUM CLEANER SALES AND SERViCE.......... 00cW $69.80 109.000 VALET PARKING, each location.......... ~ $63.50 110.000 VENDING MACHINES (excluding amusement, music, cigarette or stamp machines) (See 035.030 for amusement machine) (See 074.020 for music machine) 110.010 Dealer or lessor.......... 00cW $69.80 110.020 Operator or lessee, per machine.......... ~ $12.60 111.000 VIDEO OR FILM RENTALS.......... 00cW $69.80 112.000 WRECKING yARD.......... ~ $280.30 113.000 UNCLASSIFIED, any business, occupation, profession or exhibition not specifically designated. (may require Note B) ~ $140.10 OTHER RELATED FEES I CHARGES SHALL BE AS FOLLOWS: ADMINISTRATIVE FEE shall be 2 times the annual business tax fee with a maximum of $250.00, in addition to the 25 percent delinquent fee, on business tax receipt not renewed by January 31 sl. DELINQUENT FEE shall be 10 percent for the month of October, plus an additional 5 percent for each subsequent month of delinquency, not to exceed 25 32 Ordinance No. 796fteffi # 22 Attachment number 1 Page 33 of 34 percent of the business tax, on business tax receipt not renewed by September 30th. DUPLICATE BUSINESS TAX RECEIPT FEE shall be $16.50 MINIMUM BUSINESS TAX RECEIPT FEE shall be $25.00 (State Statute) PENALTY FEE shall be 25 percent of the business tax due, for operating a business prior to obtaining a business tax receipt. REGISTRATION FEE shall be $27.50 $28.00 TRANSFER FEE shall be 10 percent of the annual business tax but not less than $3.00 or more than $25.00; when there is a bona fide sale of the business and presentation of the original business tax receipt and proof of sale, or when a business has moved from one location to another within the city limits and presentation of the original business tax receipt. Notes: A. Requires approval by the city council. B. Requires city police department recommendation. The applicant shall complete a background information report, executed under oath, and shall submit to a background investigation, photograph, and fingerprints. The recommendation shall be based upon the criteria set forth in section 29.41 and shall include a statement of the facts upon which the recommendation is based. C. Requires approval by the Planning Department. D. Requires inspection, approval or license of state or county authority. NOC - Not otherwise classified. Section 2. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING 33 Ordinance No. 796fteffi # 22 PASSED ON SECOND AND FINAL READING AND ADOPTED Approved as to form: Camilo A. Soto Assistant City Attorney 34 Attachment number 1 Page 34 of 34 Frank V. Hibbard Mayor Attest: Cynthia E. Goudeau City Clerk Ordinance No. 796fteffi # 22 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: City Manager Verbal Reports SUMMARY: Meeting Date:6/16/2008 Review Approval: 1) Clerk Cover Memo Item # 23 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Bed Tax Resolution SUMMARY: Meeting Date:6/16/2008 Review Approval: 1) Clerk Cover Memo Item # 24 Attachment number 1 Page 1 of 3 DRAFT RESOLUTION 2008-6 A RESOLUTION OF THE TOWN OF INDIAN SHORES, FLORIDA, OPPOSING EXTENSION OF THE CURRENT STADIUM DEBT SERVICE 1% PORTION OF THE TOURIST DEVELOPMENT COUNCIL FIVE PERCENT (5%) BEDTAX. WHEREAS, Pinellas County Board of Commissioners have been requested to approve extending the Tourist Development Council Stadium Debt Service of the 5% Bed Tax to support the proposed new baseball stadium under consideration in downtown St. Petersburg; and WHEREAS, the new stadium proposal will necessitate extending the Stadium Debt Service Taxfor 25 to 30 years; and WHEREAS, the current stadium debt service portion of the Tourist Development Council Bed Tax is twenty one percent (21%) of the total Bed Tax revenue and will remain in effect until the fall of 2 015; and WHEREAS, it is our contention that the major attraction of tourists to our area is the beach and a major share of the Bed Tax revenue is centered around beach access; and WHEREAS, it is felt that rather than a new stadium the focus of extended Bed Tax revenue should be on problems common to all, including but not limited to: tourism, beach preservation, beach re-nourishment and access, marine environment, and air and water quality; and Item # 24 Attachment number 1 Page 2 of 3 Resolution 2008-6 Page 2 WHEREAS, the Town Councilfeels that should the additional 1% of the Bed Tax be extended the funds should be designated for beach enhancements such as beach re-nourishment, beach improvements and new restroom facilities, rather than a new stadium. THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF INDIAN SHORES, FLORIDA, AS FOLLOWS: Section 1. To approve the Town's official position that upon expiration of the current Tourist Development Council Stadium Debt Service one percent (1 %) of the Bed Tax in 2015, that the present Agreement should not be extended, unless the funds are legislated to beach improvement projects. The above and foregoing Resolution, upon Motion by and seconded by was duly approved and adopted at a regular Council meeting held on the 1Uh day of June 2008. Voting infavor of the Resolution: Voting in opposition to the Resolution: Absent: Abstaining: ATTEST: JAMES J. LA WRENCE Mayor MARCIA GRANTHAM, CMC Town Clerk Item # 24 Attachment number 1 Page 3 of 3 Item # 24 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Short-term Rentals SUMMARY: Meeting Date:6/16/2008 Review Approval: 1) Clerk Cover Memo Item # 25 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Other Council Action SUMMARY: Meeting Date:6/16/2008 Review Approval: 1) Clerk Cover Memo Item # 26 Meeting Date:6/16/2008 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Presentation of Awards from Neighborhoods USA SUMMARY: . NUS A - Neighborhoods USA awards Development and Neighborhood Services' CAN Program 2nd Place for Program of the Year - in the Social Revitalization Category . NUS A awards Bayview Heights 2nd Place for Neighborhood of the Year in the Physical Revitalization Category . NUS A awards Edgewater Drive Homeowners Association as a Finalist in the Social Revitalization Category Review Approval: 1) Clerk Cover Memo Item # 27 Work Session Council Chambers - City Hall SUBJECT / RECOMMENDATION: Top Scholastic Clearwater High School 2008 Graduates SUMMARY: Meeting Date:6/16/2008 Review Approval: 1) Clerk Cover Memo Item # 28