AGREEMENT FOR THE IMPLEMENTATION OF OPERACION APOYO HISPANO
AGREEMENT
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THIS AGREEMENT is made and entered into on the a.'8 day of Oc~
2005, by and between the YWCA of Tampa Bay, hereinafter referred to as the
"Contractor", and the City of Clearwater, Florida, a municipal corporation, hereinafter
referred to as the "City", hereby incorporates by reference the City of Clearwater's
"Standard Requirements for Requests for Proposals"; Exhibit A - Insurance
Requirements; and Exhibits B & C - Scope of Services.
WITNESSETH:
WHEREAS, the City has been awarded a grant from the U. S. Department of
Justice, Bureau of Justice Assistance, Edward Byrne Memorial Justice Assistance
Grant Program, in the amount of $101,553, for the implementation of "Operacion Apoyo
Hispano;"
WHEREAS, the Contractor has agreed to implement and administer Operacion
Apoyo Hispano in the partnership with the City;
NOW THEREFORE, in consideration of the promises and the mutual covenants
contained in the Agreement, the Contractor and City hereby agree as follows:
1. TERM.
This Agreement shall commence on the 1 st day of October, 2005, and shall terminate
on the 30th day of September, 2007, unless earlier terminated by either party hereto.
Either party may terminate this Agreement upon thirty (30) days prior written notice.
2. CONTRACTOR'S SERVICES.
The Contractor shall furnish all material and perform all of the work for administration
and implementation of Operacion Apoyo Hispano, which provides interpreter, victim
advocacy, and crime prevention services to Hispanics in the City per the attached
Scope of Services (Exhibits B and C).
3. CONSIDERATION.
Upon execution of this Agreement by all parties, the City will pay for costs associated
with the implementation of the program as specifically indicated in Exhibits Band C.
The Contractor shall submit monthly billing to the City, including all invoices, receipts,
copies of payroll checks, and other documentation of expenses for which the Contractor
seeks reimbursement pursuant to this Agreement. Such monthly billing shall be
submitted to the City no later than twenty (20) days after the close of each month. The
City's maximum liability under this contract shall not exceed $101,553 - the total
amount of the grant.
4. THE WAIVER.
Failure to invoke any right, condition, or covenant in this Agreement by either party shall
not be deemed to imply or constitute a waiver of any rights, condition, or covenant and
neither party may rely on such failure.
5. NOTICE.
Any notice or communication permitted or required by the Agreement shall be deemed
effective when personally delivered or deposited, postage prepaid, in the first class mail
of the United States properly addressed to the appropriate party at the address set forth
below:
A. NOTICES TO CONTRACTOR:
Mail to:
Susan Finlaw-Dusseault,
Chief Executive Officer
YWCA of Tampa Bay
655 Second Avenue South
S1. Petersburg, FL 33701
With a copy to:
Sandra Lyth
Vice President of Program Development
YWCA of Tampa Bay
655 Second Avenue South
S1. Petersburg, FL 33701
B. NOTICES TO CITY:
Mail to:
Sid Klein, Chief of Police
Clearwater Police Department
645 Pierce Street
Clearwater, FL 33756
With a copy to:
City Attorney's Office
City of Clearwater
P.O. Box 4748
Clearwater, FL 33758
6. ENFORCEABILITY.
If any provision of the Agreement is held by a court of competent jurisdiction to be
unenforceable, the remainder of the Agreement shall remain in full force and effect and
shall in no way be impaired.
7. ENTIRE AGREEMENT AND AMENDMENTS.
This Agreement constitutes the entire agreement of the parties with regard to the
subject matter hereof, and replaces and supersedes all other agreements of
understandings, whether written or oral. No amendment or extension of the Agreement
shall be binding unless in writing and signed by both parties.
8. BINDING EFFECT, ASSIGNMENT.
This Agreement shall be binding upon and shall inure to the benefit of the Contractor
and the City. Nothing in this Agreement shall be construed to permit the assignment by
the Contractor of any of its rights or obligations hereunder, as such assignment is
expressly prohibited without the prior written consent of the City.
9. GOVERNING LAW, SEVERABILITY.
In the performance of the Agreement, each party shall comply with all applicable
federal, state and local laws, rules, ordinances and regulations. This Agreement shall
be governed by the laws of the State of Florida. The invalidity or unenforceability of any
provision of this Agreement shall not affect the validity or enforceability of any other
provision.
In witness whereof, the parties hereto have set their hands and seals on the date first
above written.
Countersigned: CITY OF CLEARWATER, FLORIDA
-1~ / ~BY:~~'~~
Pfank V. Hibbard William B. Horne, II
Mayor City Manager
Attest:
~[.
ia E. Goudeau
lerk
YWCA OF TAMPA BAY
By: d..t,cM'~ III I ClII,r t}u') )eaufl,f
Susan Fi aw-Dusseault
Chief Executive Officer
INSURANCE REQUIREMENTS
EXHIBIT A
The vendor shall provide insurance and comply with all requirements as contained
herein prior to performing any services or providing any products to the City.
a. Insurance
The applicant shall furnish, pay for, and maintain during the life of the contract
with the City the following liability coverage:
1. Comprehensive General Liability Insurance on an "occurrence" basis
in an amount not less than $500,000 combined single-limit Bodily
Injury Liability and Property Damage Liability.
2. Business Automobile Liability insurance in the amount of at least
$500,000, providing Bodily Injury Liability and Property Damage
Liability.
3. Workers' Compensation Insurance applicable to its employees for
statutory coverage limits, and Employers' Liability that meets all
applicable state and federal laws.
b. Additional Insured
The City is to be specifically included as an additional insured on all liability
coverage shown in sections 1 and 2 described above.
c. Notice of Cancellation or Restriction
All policies of insurance must be endorsed to provide the City with thirty (30)
days' notice of cancellation or restriction.
d. Certificates of Insurance/Certified Copies of Policies
The applicant shall provide the City with a certificate or certificates of insurance
showing the existence of the coverage required by this Agreement. The applicant
will maintain this coverage with a current certificate or certificates of insurance
throughout the term stated in the proposal. When specifically requested by the
City in writing, the applicant will provide the City with certified copies of all
policies of insurance as required above. New certificates and new certified
copies of policies (if certified copies of policies are requested) shall be provided
to the City whenever any policy is renewed, revised, or obtained from other
insurers.
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e. The certificates and/or certified policies shall be sent or delivered to the
Project Manager and addressed to: The address where such certificates and
certified policies shall be sent or delivered as follows:
City of Clearwater
P.O. Box 4748
Clearwater, FL 33758-4748
f. The applicant shall defend, indemnify, save and hold the City harmless from
any and all claims, suits, judgments and liability for death, personal injury,
bodily injury, or property damage arising directly or indirectly from the
performance by the applicant, its employees, subcontractors, or assigns,
including legal fees, court costs, or other legal expenses. Applicant
acknowledges that it is solely responsible for complying with the terms of this
Agreement. In addition, the applicant shall, at its expense, secure and
provide to the City, prior to beginning performance under this Agreement,
insurance coverage as required in this Agreement.
Any party providing services or products to the City will be expected to enter toa written
agreement, contract, or purchase order with the City that incorporates, either in writing
or by reference, all of the pertinent provisions relating to insurance and insurance Any
party providing services or products to the City will be expected requirements as
contained herein. A failure to do so may, at the sole option of the City, disqualify any
bidder or proposer of services and/or products to the City.
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EXHIBIT B
YWCA OF TAMPA BAY INTERPRETER PROGRAM
SCOPE OF SERVICES
The YWCA of Tampa Bay agrees to comply with the terms, conditions and
scope of the Edward Byrne Memorial Justice Assistance Grant Program,
administered by the U.S. Oepartment of Justice, Bureau of Justice Assistance,
and will specifically comply with all Acceptance Agreement Conditions as listed in
the Grant Award and Special Conditions documents.
Program Components
1. Supervision
· Fulfill the functions of supervisor for interpreters and any volunteers or
other staff that may be connected with the program
· Maintain an on-call procedure which meets the needs of the Clearwater
Police Oepartment (CPO), revising and improving as necessary.
· In collaboration with CPO, maintain a protocol for working with the police
and the courts, in various settings, including interviews, the scene of a
crime, and in legal proceedings, revising and improving as necessary.
2. Recruiting
· Maintain a group of approximately 12 trained interpreters, who are fluently
bilingual in Spanish and English, to act as interpreters between Spanish
speaking residents of the City of Clearwater and the police.
· In collaboration with the CPO, continue to recruit, screen, and train
interpreters, as needed.
3. Information Management
· Maintain an information management system, including reports written by
the interpreters following a call-out.
· From this information, maintain a data base of critical information,
including descriptions of the incidents, the participants, time of day, etc.,
which will be developed into a formal evaluation
4. Written Translations
· Provide qualified translators to translate written documents for CPO as
needed.
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5. Reporting
· Provide reports to the CPO and the CEO of the YWCA as required.
EXHIBIT C
YWCA OF TAMPA BAY ADVOCACY PROGRAM
SCOPE OF SERVICES
The YWCA of Tampa Bay agrees to comply with the terms, conditions and
scope of the Edward Byrne Memorial Justice Assistance Grant Program,
administered by the U.S. Department of Justice, Bureau of Justice Assistance,
and will specifically comply with all Acceptance Agreement Conditions as listed in
the Grant Award and Special Conditions documents.
Program Components
1. Outreach
· Contact individuals and organizations in the community, providing
information about the advocacy services of the YWCA of Tampa Bay
· Provide direct information to victims and potential victims of crime through
notices in Spanish speaking businesses, churches, public speaking, and
word of mouth
2. Intervention
· Provide advice and counseling with the objective of having the incident(s)
reported to the police
. Provide support and assistance during interviews, legal proceedings, and
related processes
3. Referral and Support
· Assist Hispanic victims to gain access to services that may be required by
the victim as a result of a crime, such as alternate housing, financial aid,
medical care, and services for children, as needed
. Refer the victim to agencies and services which have a Spanish speaking
capability, according to the needs of the individual
. Assist the victim in maintaining a working relationship with the police
during the process
4. Liaison with the Clearwater Police Department (CPO)
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· Provide information to Senior Officials and Officers of CPO regarding
obstacles faced by Hispanic residents in reporting crimes and seeking
redress through the legal system
· Provide training or orientation to members of the CPO regarding the
program
· Work continuously with representatives of the CPO to improve the
awareness of Hispanic residents of the services available to them through
the legal system.
5. Public Education
· Attend meetings, give presentations, and perform other functions which
will enhance the visibility of the needs of the Hispanic community,
specifically victims of crime, and the needs of Hispanic women and girls
6. Outcomes
· The Coordinator of Hispanic Services will maintain records of activity and
case by case outcome on all of the above responsibilities. The
Coordinator will prepare a monthly report, to be reviewed by the Hispanic
Services Advisory Committee of the YWCA, and the Clearwater Police
Department.