SERVICES AGREEMENT FOR CLEARWATER MAIN LIBARY PHASE I
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STATE OF FLORIDA
DEPARTMENT OF MANAGEMENT SERVICES
FACILITIES DEVELOPMENT (FD)
BUILDING 4030, SUITE 315
4050 ESPLANADE WAY
TALLAHASSEE, FLORIDA 32399-0950
FORM OF AGREEMENT BETWEEN
CLIENT AND AGENT
FD PROJECT NUMBER:
COC-97075010
PROJECT NAME AND LOCA nON: CLEARWATER MAIN LIBRARY, PHASE I
CLEARWATER, FLORIDA
CLIENT:
CITY OF CLEARWATER
P.O. BOX 4748
CLEARWATER, FLORIDA 33758
PHONE NO.: (813)-462-4010
Lawton Chiles
Governor
Don Mills
Acting Secretary
ciearwateriibca
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AGREEMENT FOR SERVICES
THIS AGR~ '
made this~ ~f ~~ in the year Nineteen Hundred and Ninety ~ .
BY AND BETWE~TIES DEVELOPMENT (FD), DEPARTMENT OF MANAGEMENT SERVICES,
STATE OF FLORIDA, hereinafter called the AGENT or FD, and
CITY OF CLEARWATER,
P.O. BOX 4748,
CLEARWATER, FLORIDA 33758
herinafter called the CLIENT or OWNER.
WITNESSETH, that whereas the CLIENT wishes to retain the services of FD, as permitted by Chapter 255.31,
Florida Statutes, for providing certain program management services for the Project described on the cover page of
this Agreement.
NOW THEREFORE, FD and the CLIENT, for the considerations hereinafter set forth, agree as follows:
Article 1. FD agrees to furnish those Program Management Services described in the attached Exhibit I, which
Exhibit I by reference and attachment hereto forms a part of this Agreement.
Article 2. The Project Budget is as shown in the attached Exhibit II, which Exhibit II by reference and attachment
hereto forms a part of this Agreement.
Article 3. The proposed schedule is as shown in the attached Exhibit III, which Exhibit III by reference and
attachment hereto forms a part of this Agreement.
Article 4. FD is authorized and requested to enter into agreement with architects, engineers, contractors, etc., using
FD forms and procedures, for the design, bidding and construction of those parts of the Project. The CLIENT
understands and agrees that those agreements will designate FD as the AGENT for the OWNER and will contain a
provision substantially as follows:
The entity that will occupy, use and own the Project upon substantial completion is City of Clearwater, P.O.
Box 4748, Clearwater, Florida. The funds with which the compensation of the architects, engineers,
contractors, etc., will be paid are under the control of City of Clearwater, P.O. Box 4748, Clearwater,
Florida. Payments under this contract, as prescribed hereinabove, will be made by City of Clearwater, P.O.
Box 4748, Clearwater, Florida, based on approval of each payment by FD, Department of Management
Services, State of Florida.
CLIENT agrees that, the agreements shall be deemed to be the agreements of the CLIENT in view of the fact that the
funds are under the control of the CLIENT and FD will not have responsibility to make payments on the agreements
even though FD is a signatory to the agreement.
Article 5. CLIENT agrees to designate a representative for the Project to be solely responsible for all CLIENT
actions under this agreement, and who will receive, review and respond in a timely manner to all questions and
requests from FD; and to pay, within thirty (30) calendar days, all invoices approved by FD and transmitted to the
CLIENT for payment, not exceeding the portions of the budget shown on the attached Exhibit II.
Article 6. FD does not guarantee the Project can be completed within the budget shown in the attached Exhibit II,
but does agree not to commit funds in excess of this budget without mutual agreement and an Amendment to this
agreement authorizing such increase.
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Article 7. FD's fees for the various program management services as listed in Exhibit I are as follows:
SEVENTEEN THOUSAND DOLLARS ($ 17,000.00)
Article 8.FD's administrative fees prescribed in Article 7 hereinabove, will be invoiced once for the total amount
due and payments are to be made in 1 consecutive monthly payments against the invoice based on an 1 month final
completion date.
$17,000.00 + 3 months = $5,666.00
2 Equal Monthly Payments of
1 Final Monthly Payment of
$5,666.00
$5,668.00
Article 9. Additional Services will be performed for a separate fee to be negotiated and authorized later. Such
services may include, but are not limited to the following:
Attendance at Special Board meetings or workshops
Article 10. This Agreement may be terminated by either party upon seven (7) days' notice by mutual agreement, or
should one party fail substantially to perform in accordance with its terms through no fault of the other. In case of
termination, FD, its Contractors and Architect-Engineer's shall be paid for services performed up to the date of
termination and any reasonable additional costs that FD, it's Contractors and Architect-Engineers may incur as a
result of terminating this agreement.
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IN WITNESS WHEREOF, th! parties hereto have executed this Agreemet the day and year first written
above.
CITY OF CLEARWATER, FLORIDA
Countersigned:
APPROVED:
Rita Garvey
Mayor-Commissioner
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Approved As To Form:
Attest:
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By: . :~'~L. ~~.
C~aE. Goudeau., .
City\Jlerk . . ' ..
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. John Carassas
Assistant City Attorney
FACILITIES DEVELOPMENT,
DEPARTMENT OF MANAGEMENT SERVICES,
STATE OF FLORIDA
APPROVED:
BY~)l. O~
By:
H.R. Hough,
Contracts Administrator,
Approved As To Form And Legality:
By:
Office of Gene Counsel,
Department 0 Management Services,
State of Florida
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EXHIBIT I
SCOPE OF SERVICES
Facilities Development, Department of Management Services, State of Florida, hereinafter referred to as "FD",
proposes to provide the following program management services for the projects identified on the face of this
Agreement:
1. AlE's Conceptual Schematics ServiCes
FD WILL;
Provide Direction/Consultation To The AlE As Required Regarding Scope, Additional
Services, Procedures, etc.
Provide Information To The AlE Regarding Permitting Agencies and Codes to Use
Provide Budgetary Direction To The AlE
Participate In Value Engineering Analysis To Provide The Best Project Within Budget
Review Plans For Architectural, And Civil And Provide Comments To
The AlE
Monitor The Schedule For Submittals And Establish Dates For Reviews
Reviews AlE Requests For Additional Services For Scope, Completeness, Fairness
Issue AlE Additional Services Authorizations Agreed Upon
Receive, Review and Approve AlE Invoices For Services Rendered Versus Contract
Conditions
Process AlE Invoices To Proper Accounting Office For Vouchering
Review And Analyze Cost Estimates
Assure Meetings Are Documented And Minutes Distributed To All Parties
Assure All Decisions Required For That Particular Design Phase Are Made
Issue Approval To AlE To Proceed Into Next Phase
THE FOLLOWING WILL BE PROVIDED BY THE AlE UNDER CONTRACT TO FD
Design Team Meeting & Minutes
Plan For Master Plan Compliance
Site Plan
Studies And Reports Relative To Site
Description Of Zoning & Its Restrictions
Floor Plans, Elevations, Building Sections & Sketches
Existing Facilities Arrangements & Relationships
Details As Required
Program Area & Budget Review
Cost Analysis
Project Schedule Update
Local Requirement Review
Additional Service Recommendations
Schematic Phase Checklist
Distribute Documents
Review Meeting With Owner & Others
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'Construction Budget
AlE Basic Fee For Schematics
Contingency Allowance
FD's Administrative Fee
TOTAL
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EXHIBIT II
PROJECT BUDGET
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$ 9,750.000.00
$ 161,000.00
$ 2,072,000.00
$ 17.000.00
$12,000,000.00
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EXHIBIT III
PROJECT SCHEDULE
Phase I Schematics to be produced by the ArchitectlEngineer Within 90 days of notice to proceed by the owner.
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