CORRESPONDENCE RE: REQUEST FOR TIME EXTENSION TO COMPLETE WORK UNDER CATAGORY G
03/20/98 10:55 FAX 8134626324
CLW FIRE RESCUE
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To: Susan Stephenson, Document & Records Supervisor
From: Pete Huffman, Asst. Training Chief I Interim Emergency Management Coordinator
Subject: Magnolia Street Dock Project (FEMA-0982-DR-FL) (P.A. ID#103-12875)
Date: March 20, 1998
After a brief discussion with Gary Jolmson from Public Services Division, I have
been informed that thi s project will be completed prior to the 03/30/98 contract expiration
date. I believe that Mr. Johnson will be sending you a notice to this affect this next week.
I will be out of town for the following week and wanted to act on this reminder
notice today. I would also like to set-up a time in which we can review the documentation
for this project, My lUlderstanding is that the City needs to apply for a supplemental DSR
for the fmal cost of the project.
Pete Huffman, Aut. Training Chief
Office: 462-6324
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Susan Stephenson, Documents and Records superv~1or
Gary A. Johnson, Interim Public Services Director 4.
,
Ray Boler, Construction Superintendent; Pete Huffman,
To:
CC:
Date:
March 23, 1998
RE:
Magnolia Street Dock Project
Mr. Huffman wanted me to let you know that the referenced project is complete at this time.
There is one minor punch list item regarding the placement of the electrical meter for the
lights on the dock. Mr. Boler will forward a copy of the final pay estimate to your attention for
the supplemental DSR from FEMA. Please call me at 6589 if you have any questions or
comments.
magnolia.gaj.doc
01/13/98 14:44 FAX 8134626362
CLEARWATER FIRE
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CITY OF CLEARWh..TER
POST Omu Box 4748. CWllWATU, FLORIO... 33758-4,48
Januaty 9, 1998
Jim Fleck, State Public Assistance Officer
Department of Cmnmunity Affairs
State Public Assistance Office
2555 Shumard Oak Boulevard
T::In::lh:u~ Florida 32399-2100
Attention: Ms. Joretta Sinwons
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Re: FEMA-09820-0R-FL
P A 10# 103-12875
(Magnolia Street Dock)
Damage Survey Repon #45803
Dear Ms. Simmons:
The referenced project has been under construction since September 15th, 1997. Your :etter
of Oaober lan, 1997, approved a time extension for DSR #45803 to Januaq 31, 1998. The
contractor's original schedule anticipated project completion by January 9th, 1998. Then has
been a slight delay in obtaining the specific lumber called for in the plans and specifica ions
for this project.
The City of Clearv.rater respectfully requests an additional time extension to March 31, : 998.
Although I remain confident that this project will be complete by the end of this mOl1th I
think it would be prudent to obtain an extension in the unlikely event that the contl'lctor
experiences another unforeseen delay. I have enclosed a Quarterly Report Form fo' the
period ending December 31, 1997. Please call me at (813) 462-6585 if you have any
comments or questions.
ee: Richard J. Baier, P.E., Public Works Administrator
v:rames E. Goodloe, Emergency Coordinator
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hEQlJ.U EMf'I.OYM~ A.'1D AfFIRMATIVE AcTION EMPlD'rEk"
. '.. .' STATE OF FLORIDA~
. . DEPARTMENT
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o F COM M U N II.. Y A F FA IRS
LAWTON CHIlES
Governor
.Helping Floridians create safe, vibrant, sustainable communities.
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JAMES F. MURLEY
Secretary
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May 27, 1997
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Dear Mr. Johnson:
COPIES:
FI.E:
Your request for a time extension for the The City of Clearwater to complete work
under Category G bas been granted. The new completion date for Damage Survey Report
(DSR) #45803 is January 31, 1998. Please make every effort to ensure the project is
complete by this date.
In accordance with 44 CFR 206.204 (d), request for time extensions beyond this 6
month extension must be submitted by the Grantee to the FEMA' s Regional Director
(RD). The request must include a detailed justification for the delay and projected
completion date. The RD may impose requirements as deemed necessary to ensure the
new completion date is met. If the RD denies the time extension request, reimbursement
may only be provided for eligible costs up to the latest approved completion date on the
completed project. If the project is not complete, no Federal funding will be provided for
that project.
Should you require additional clarification regarding the extension or assistance
with the completion of the documentation to close out these projects, please call Joretta
Simmons at (904) 487-1956.
RomAIOS
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Sincerely,
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ose~yers
Governor's Authorized Repre'sentative
JFM/SCljsd
Attachments
2555 SHUMARD OAK BOULEVARD. TALLAHASSEE, flORIDA 32399.2100
Phone: 904.488.8466/Suncom 278.8466 FAX: 904.921.0781/Suncom 291.0781
Internet address: http://www.ltate.fl.ul/comaffldca.html
· SEP-15-1995 10:25 FROM CLEARWATER FIRE DEPT.
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5488 P.01
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C IT, Y"Q F 'C L E'A R W A'T,E'R
POST 6.ricE Box 4748. CwiwATD, FLO~ 34618-4748
July 29th, 1996
Joseph F. Myers
Governor's Authorized Representative
Departmeat of Community AfFairs
State Public Assistance Office
P.O. Box 4022 .
Miami, Fl~rida 33159-4022
Attmtion:Mr. Jim Carey'
Post-~ Fax Note
to
7671
CoJDept.
PIlont .
FIJXIt
Pnone "
Fa"
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, R.e: FBMA..0982-DR-FL
. ',P.A.. IDN 103-1287'
(MagnOlia Street Dock) ,
Dear Mr. Carey:
The City of Clearwater requests an extension f1f the project time to replace the dock that was destroyed at the west
end of MapoIia Drive. This damage is referenced 00 Damage Survey Report 45803, project location
MagnolialBay1iont in coqjunctio.a with the above refi=re:nc:cd stonn of March 13tb, 1993. Your lctter of May 1311I,
1996. granted the City of Clearwater a 1ime exteosion to complete the rebuilding oftbis facility to Janwuy 31. 1997.
On Iuly 18th, the Clearwater City Commission awarded a contract to Seaway Marine ContradOrs, Inc., ill the amount
of $ 119,830.62 (which was the lowest bid m:eived). The oootract bas a 180 day a11owanc:e to CDDStnIct the
replacement dock. We haw scheduled a pre-ccmstructiOb meetioa for August Stb at wbidl time we will establish a
starting date for 1his contract. If the QODttactor should start io September and uses all of the allotted time in the
contr.act to build the dock we can anticipate a completion date ill February of 1991.
If any delays are CIlClOUDtered due to shop drawing review. availability of materials, adverse weather, etc., the project
completion date could easily slip to March or April of 1997. Tberefore, the City of Clearwater respectfUUy requests
a time extension of six months to July 311l, 1997. Please call me at (813) 562-4779 if you, have any comments or,
qUcstlons in regard to this request.
y h~ I'?
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cc:
Richard J. Baier, P.E., City Engineer
Terry leanings, P.E., ChiefEogineer
vlarnes E. Goodloe, Fire Marshal
.eris Focsan, Project Engineer
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SEP-16-1996 HJ:27 FROM CLEARWATER FIRE DEPT. TO 6488
FLORIDA D~AATMENT OF COMMUNITY IFAIRS
DIVISION OF EMERGENCY MANAGEMENT
REQUEST FOR REIMBURSEMENT FOR PUBLIC ASSISTANCE FUNDS
P.03
PAGE L of _
SUBGRANTEE NAME: ....GITY OF CLEARW6!ER
ADORess:
PAYMENT NO:_
DCA AGReeMeNT ~~-~U-08-62'OHI70
I'
OECl NO: FeMA.09~-DR~L
PA 10 NO: 103-12825
FEIO NO: 69-60QQ.:aB9
FOR OCAs use ONLY
DSR PREVIOUS CURRENT APPRoveo
AMOUNT PAYMENTS REaueST FOR PAYMENT COMMENTS
DSR# 45.B03
CATEGORYji
OSR#
CA TEGORY
DSR#
CATEGORY
DSR#
CATEGORY_
OSR#
CA TEGORY
DSRN
CA TEGORY_
TOTAL CURRENT REQUeST $_
I certlfv that to the best of my k,nowledge and belief the above accounts are correct and that ell disbursement' wero made
In accordance with all cOI,ditions of the DCA agreement and payment is due and has not bee,.. requested for these amounts.
SUBGRANTEE SIGNATURE
NAME AND TlfLE
DATE
TO BE COMPLETED BY OEPARTMENT OF COMMUNITY AFFAIRS (DCA)
APPROVED DSR TOTAL $
ADMINISTRATIve COST $
GOVERNOR'S AUTHORllEO REPRESENTATIVE
LESS 5% $
APPROVED FOR PAYMENT $
DATE
20d 920
C. ft , 0' 0 e t', . r;'\....u
TOTAL P.03
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STATE
DEPARTMENT OF
OF FLORIDA
COMMUNITY AFFAIRS
2740 CENTERVIEW DRIVE' TALLAHASSEE, FLORIDA 32399-2100
LAWTON CHILES
June 30, 1993
LINDA LOOMIS SHELLEY
Secretary
Governor
FEMA-982-DR-FL
P.A. ID # 103-12875
Mr. Allen V. Mahan
Coordinator of Emergency Services
City of Clearwater
P.O. Box 4748
Clearwater, FL 34618-4748
Dear Mr. Mahan:
Enclosed is a copy of the executed Disaster Relief Funding
Agreement # 93EO-2U-08-62-02-070 between the Department of
Community Affairs and City of Clearwater. This funding agreement
provides for payment of eligible disaster relief activities
specifically described in approved Damage Survey Reports (DSRs).
Payments will be Processed upon approval of DSRs in accordance
with paragraph 8 of the Agreement.
Should you have any questions or need clarification regarding
this claim, please call Albert Benalal at (305) 876-1832.
Sincerely,
~ ~ tl~~
,~~~ LOO~S Shelley,
Governors Authorized Representative
LLS/SC/AB/il
Enclosure
EMERGENCY MANAGEMENT' HOUSING AND COMMUNITY DEVELOPMENT · RESOURCE PLANNING AND MANAGEMENT