LETTERS RE CIVIL SERVICE CASES
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C I T Y
o F
CLEARWATER
POST OFFICE BOX 4746
CLEARWATER, FLORIDA 33518
CITY COMMl!l5l10N
November 26, 1985
Mr. Nugent Walsh, Chairman
Civil Service Board
City of Clearwater
ClearWater, Florida
Dear Mr. Walsh:
I am in receipt of your letter of November 17, 1985, addressed to me,
in whtch you requested that the City Commission authorize funds for
the Civil Service Board to obtain independent counsel of their choice
to ,~~resent the Civil Service Board in legal actions taken against the
Board by the City Manager and the City, I also acknowledge receipt of
the Personnel Director's letter dated November 4, 1985, in which he
related the Board's request for independent counsel to advise the Board
on the application of the case relied upon by the City in the Parke case.
The Personnel Dirp.:ctor1 s letter was -receivp.:c too l;"Lte for consideration
during the City Commission meeting of November 7, 1985, and a decision
to act upon the request during the commission meeting of November 21,
was not made.
I take the two letters to indicate that the Civil Service Board has
rejected the City Commission's suggestion that the Board first attempt
to use the mutual arrangement between the legal departments of the cities
of Clearwater and St, Petersburg where either city may call upon an
attorney from the other city to provide legal advice when needed (copy
attached) .
At the commission meeting of November 21, 1985, the City Commission did
approve funding for independent counsel for the Civil Service Board in the
Christopher Kingsley case, The City Attorney will advise you of the
details of the action taken by the City Commission in this case.
At the work session of December 2, I will recommend that your request
for funding for legal counsel to represent the Civil Service Board in
other pending actions against the Board be placed upon the agenda of the
commission meeting of December 5, 1985, for consideration and action.
Very truly yours,
Kathy Kelly
Mayor
cc: City Commission
Civil Service Board
enclosures
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R\VATER
?OST OFFICE BOX 4748
CLEARWATER, FLORIDA 33518 - 4748
November 4, 1985
Honorable M2yor Kathy S. Kelly & City Co~~is=ioners
City of Clearwater
Clearwater, Florida
Dear Mayor Kelly & Commissioners:
As you are aware, Section 25.05 of the City Code provides for the provision
of a Hearing Officer, whose duty shall be to represent the public interest
by reviewing employee appeals resulting from alleged adverse employer action,
including but not limited to violations of the Code or the Rules and Regulations
promulgated thereunder, unwarranted demotion, dismissal or suspension. The
first sentence of Section 25,05 (a) 'provides that "There shall be a Hearing
Officer appointed by the Civil Service Boare fro~ a list of not less than five
(5) naDes established by the City Commission for such purpose."
.:"t its regu2.arty scheduled meeting held on October 29, 1985, ~'lembers of the
Civil Service Board requested that the City take accions [0 establish a list 2S
quickly as possible, to use for future hearings of employee Grievances.
Your consideration of this request on behalf of the Civil Service Board will be
2?preciated.
S incerel y,
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R. ~. L2ur';:,en
Pe~sonnel Director
a.u0c~'
c: C~airman & Mewbers, Civil Service Board
.t..nt:'1ony Snoernaker, City ,N.anager
Gerald l;eimer, Assistant City Manager
~. A. Galbraith, Jr., City Attorney
~residents, E~ployee Unions (CwA, FOP, IAFF)
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ell T Y
OF
C L E IA R VI ATE R
POST OFFICE BOX 4748
CLEARWATER, FLORIDA :::3518 - 4748
Kovember 4, 1935
Honorable Kathy S. ,Kelly & City Commissioners
City of Clearwater
Clearwater, Florida
Dear Hayor Kelly & Cornmissioners:
At its regularly scheduled meeting held October 29, 1985, the Civil Service Board passed
a motion requesting the City:
liTo authorize independent counsel of this Board's choice to advise us on the Parke
case and the application of the Supreme Court decision the City is citing as
authority for us to make a decision o-n whether 'We are to near the Parke case or not. II
The purpose of this ~o~ion is to request independent legal counsel for the Civil Service
Board for the specific area referred to in the motion. This is pursuant to Section 25.04
(d), last sentence of the City Code which provides that llupon request by the Civil Ser".:ice
Board the City Corr=ission may in its discretion provide said Board independent counsel,"
The request is T:lac.e in relation to the Board hearing a Grievance or er!"l'ployee P.aYIllond Parke.
Mr. Parke initiated a Grievance under provisions or the Grievance Procedure or the
CooT:"lunications \~]orkers of America Union Contract. This Grievance reached che third level
of (he Union Contract Grievance Procedure at which point it was denied. The C\~A declined
to pursue the Grie\;ance in arbitration. Thereupon, the employee expressed his desire to
process chis Grievance under Civil Service Grievance Procedures.
At the Board's ~e~~ing in SepteIT.ber, the Board was provided with a recent Florida Supre~e
Court decision mace available by the City Attorney's Office. In that this case ~as
sub~itted by the City Attorney's Office to support the contention that the enployee
cannot process his Grievance through Civil Service procedures, Chairman i~alsh noted :hat
the City Attorney's Office could not advise the Board on this issue. Accordingly, he
requesred a motion for independent counsel to advise the Board on the application of t~e
case relied upon cy :ne City in the Parke case. That motion ~as ~ade and passed on a
ll:aj ori ty vote.
lour cDnsideration~the Board's request and an early response \~ill be ap?reciatec.
Sincerely, -~/ /
"-LJ )'7' ,2\ .... .:
11. ~.j. L2.~S-en i-,.{'-'-I..J~-I-.,-
Personnel Dire~tor .
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c: Chairman & Me~De~s, Civil Service Board
Anthony Shoemaker, City Manager
Gerald h1eimer. Asst. City :1anager
~. A. Galbraith, Jr., City Attorney
Cecil Henderson, Ctilities Director
Dennis Kra~sky, Gas Superintendent
Ray Parke, Gas Division Em?loyee
Presidents, ~=?loyee Unions (C~A, FOP, IAFF)
"i:"i'lo.,;/ I:lllploymcrlr unci .-i{,in:I.1,lt'C- .,,-;I,~I:
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CLEARWATER
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POS"!" OF~ICe: BOX 4";'48
C:"EARWATER. F:"ORIOA 33518
CITY MANAGI!Jil
July 12, 1985
M=. Nugent W. Walsh, Chairman
Civil Service Board
City of Clearwater
Clearwater, Florida
Dear Mr, Walsh:
Some cime ago, after one of your Board members monitored a hearing conducted
by HI, K.N. Ayres, a State Hearing Officer, of an appeal by a City employee
of disciplinary action taken by the City, the Board requested the City
administracion to make an inquiry to the State to determine if the State would
agree to rotate Hearing Officers assigned to hear Clearwater employees civil
service appeals.
I am happy to report to you that the Department of Administration, Division
of Administrative Hearings has responded to the City's, inquiry in the
affirmative, Mr, Thomas C, Oldham, Assistant Director, has assured the City
that in the future they will assign cases on a rotating basis to the several
Hearing Officers who hold hearings in this area.
Based upon our understanding or the purpose of the questions, I am hopeful that
this assurance of rotation will resolve the problems that have arisen regarding
the use of State Hearing Officers, and that we can now request the assignment
of State Hearing Officers to hear pending cases and future cases.
Regarding a related issue, you recently, in an undated letter to the Mayor and
City Commissioners, requested the Commission to authorize funds for the Civil
Service Board to obtain competent and independent legal counsel of its choice,
Co represent ic in the suit filed against the Board by the City,
It appears to me that the response by the State, regarding the rotation or
Hearing Officers to hear Clearwater employees civil service appeals, has made
it possible to resolve other pending actions.
"Equal Employment end Affirmative Action Employer"
'Pa!,e 2
Mr.-~ugent W. Walsh
July 12, 1985
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If you share this feeling, I would appreciate your own thoughts and the thinking
of the Board in this regard. In any event, I would appreciate a response so I
can report to the City Commission the position of the Civil Service Board
regarding the use of State Hearing Officers, including the request for funds for
independent legal counsel.
If you have any questions;' please contact me.
~y truly yours,
I ,/it' I
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Uin o~~' emaKer
City ~e~hb
cc: City Commission
Civil Service Board Members
H. Michael Laursen, Personnel Director
Frank Kowalski, Acting City Attorney
Gerald B. Weimer, Assistant City Manager
Elizabeth S. Haeseker, Assistant City Manager
1. ST\TE ('lllolZm..,\ , '
Department of gbl11111ts'trJtlOl1
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"hi'.! ryn 1 . ~.,;:Li tll
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Director
Division 01 Administl'ative Hearings
Oakland Building. 2009 Apalachcc Parkway
TALLAHASSEE
32301
Bob Graham
Gov8rnor
hiev'm G, Smith
Secretary 01 Aomlnls\rall0n
rial' 29, 1985
Frank X. Kowalski
Acting City Attorney
Ci ty of C1earv,ater
Post Office Box 4748
C1ear~ater, Florida "3518-4748
Dear Mr. Kowalski:
Reference is made to you~ letter, dated May 23, 1985,
to Chris Bentley, forme~ Director or this Division, concerning
our contract to provide Hearing Officers for Clear~a~er eDplo~lee
civil service a~peals. Your letter inquires as to ~:~ether the
Division would be willing to assign Hearing Officers to such
cases on a r2~doD basis.
}1ost of the civil ser\7ice matters h2\7e been assigned to
Hearing Officer K. N. A~'ers in the past to provide continuity
and expertise in such cases. Eo~)ever 1 in the future \,.le \\7ill
ensure tha~ several Hearing Officers who f~equently ~old hearings
in your area are assigned these cases on a rotating ~asis.
\'~e ap?reciate your favorable COT:l.l"Tlen1:.S on the qu:::..lity or
services p~oviQed in the past and trust t~at our gooe relation-
ship will continue in the fu~ure.
Si~/le1Y ,
/ E~ ~;HS?Y-0. Q"
Assistant Director
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An Atiirmative Action Equal Opportunity Employer
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CITY
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CLEARWATER
POST OrrlC" 507, ~7~8
CLEARWATER, FLORIDA 3351S - 4748
~jay 29, 1985
CIVIL SERVICE BO,IJW HHlliERS
Mr. Nugent ~alsh, Chairman
Hr. Torr, Cnenm......e.th, 1'Jember
l-~rs. l~ary Dre......' l:ane, }jEmber
Dr. Joseph Carl,"ise, Hember
]oLr. Al Vellucci, J.iernber
Dear }12mber:
I have enclosed 3 copy of a letter recently directed to the Divisior. of A~min-
istTative Hearings, Department of Administration~ by Acting Ci[~ ~ttGrne~
Frank Ko~alski. This lE:tter transmits thE: request for considEra~io~ of the
rotation of Bearing Officers assigned to Clear~a[Er for discipl~~ary revie~
hE:2.rings.
Also enclosec are P2'2.eS 101 and 102 of thE: City Cor.;::;dssion ~.:inu;:-=-s 2.S prepared
by the City Clerk. T~ese pages contain reference to thE Agen~a lte=s and
Co~~ission Actions on t~e Appointment o~ Bearing Officers anc lr::cpendent Legal
Counsel lor t.."r1e Civil Service Beard (City Caomission };eeting 0: ~-~2Y 16, 1935).
Sine ereI)' ~
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E. t:. Lan!" seD
Pe~sonnel Director
c: Ant~ony Sh0e~ake~, City ~lanage~
J/GeraIc 1~eiDe~, P,sst.. Ci<:y }:anager
Fran)~ Ko~alski, Acting City Attorne~'
Cary Single~ar}~ At<:Qrney
Mike Stuart, President FOP
Skip Kroege~ 11 IAFF
St.eve Zi!7iIT1erI?an 11 C'i...'A
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Office' or
POS, OFFICE 60': ~7~8
CLEAR\\'ATER, FLORIDJ.. 33518 - 4748
1813) 462.6760
Cily AttornEY
F,ay 23, 1985
Chris Bentle)", Director
Division of hdministra~ive Hearings
Departmen~ 0: homlDlsLroLlon
Oakland Building
2009 Apalache~ Par~wa)'
Talla~2sseer FL 32301
Dear r~r. Bentley:
As VQU knoW, ~ne CiL~'
years contrac~ed ~Jith the
~O provldE hearlng officers for aooeals of va~lOUS admi~is~rative
bodles Wl~nl~ the City of C1Ear~ater.
of Clearwatsr G25 for a numbe~ 0:
Division 0: ~d~:~~s~rative nsc~lng5
The s~,-s~e~ has WO~Kea ex~remelv well
C~C scores 0: hearl~0s
he. V~ bee::
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CODOUCl:.2C '....,'1--en
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DlOf: ces~~-= 0:
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~::-c=esslo:--J?...!...2-sm.
One
of ~ne apoellate resnoDsibili~ie~ ~D1Ch are Gar~ of this
lnVOLves apoea.s from d~SClpllna~y ac~ions taKen by the
Clear~a~e~ aGainst l~S employees. Tnese appeals result
con-crac"'c.
Ci't.v 0:
1'-; c recoITcClended oree:: 8e ine: ~ s s uee DY 2 '):C'.~ '0 1 on of ;'d",in i 5 tra ~i ve
Ee2::lngs nearlng offlcer wl~h 2 rev~e~ D~ ~ne Ci~y's Civil Service
3D?re. The cna1rman of ~he Civil Se::vice 30are con~enC5 ~na~ tne
Ci~y ordinance governing employee apoea!s o::oviees ~na~ ~ne Civil
Se::vicE Boare shoule selec~ a nearlng G:=~ce~ from 2 l~s~ of flve
r.ames OrO\'laee DV tne Ci~v Corru.cissio!'.. ~'-c Ci , nas 21~,.;ays bel::.evee
~na~ ~ne civil SerVlce law allows -~- COD~~ac~ Wl~D ~hE Division
of .".dTI',lni5~oca~ive liea.ocincs, ."l~houc::h "e ::0',::"0 nc~~ J1','.::sc:e:: a ma=,orl~=-
of ~ne Civil Service soard to .,OlD hi"" __.. cc,eirman of ~ne Ci-,-il
Serv ice Boa rc re'2u ested ~he C i ~y Cocc",.i s s i 0'-. ~o di 500,,"': l?1UE ; - =
contract with ~he Division of hdmln~5~ra~ive Eearlngs ane ~e pre-
~~lae 2 lis~ c~ flve names for hearlnC E~?loye2s ap?eals
F.~ ~_= mcs~ receT,~ IT,ee~lno the Ci~\' CeIT_"T',ission CO:-J2loeree ~hE
Ch2irman's re'2ues~ and rejected l~, e~?reEsly ~e. afflr~ins ~he
City'S con~rac~ with toe Division of AdsiDis~ra~ive Ee2~lnS2.
In fact. the City __ ano has alwavs Dee~ ve~\' Dle2se~ Wltn ~ne
serVlces p~o~i6ed b;: the Di\:isio~ c~ h6~.~~~5~r~~ive ~e~=~ngs
~~~~lnc O==lce~s.
"EOlj~! 11li;: l:l.'.' Tn ('11 [ Dlle::' .~l(lnn,J:i~'( .-,:,-~:,:L rnlp:0.'.'('r
Chl'is E,cntlc::y,
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In dl2fe!'"e~ce to the cnairman and in r{:'spo:lse to c:l.f"i ~L1:0rney
representing one particllli1r eMployee, the Ci".:y commission suSgesceo
tha~ it might be advisable to see whether the Division of
Aoministrntive Hearings would be agreeable to implemen".: n rotation
system whereby hearing officers are selected more or less at
ranoom. It should be ~mphasized th3t this in~uiry is lD
direct reSDonse to 2 Darticular reauest and in no wav r~flects
upon the hlgh ~0ality'of service piovioed by the hea~inCl officers
who have served Cle~rw3te~ so ver~' ~)ell.
If you would like to discuss this matter any fur~her or if
you require any written documentation, please a6dress "Jour
correspondence to me.
Very truly yoursr
Frank X. Kowalski
l\cting City ~ttorney
FA}: : Dr
cc: E. rJ. P.v-?::.r~
Pe~5onllel Director
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Co~s~ssione~ G2~Ve)' ~ove~ to pass and 3j':)p:
~o 3u~horize the 3~prop~i3te of~ici31s to exe~ute
se~':)~deG. ~~on r01l c311 t~2 vo~e was:
5:::'~:le .
>-\o'.:.ion W~~.
"Ayesl1:
Garvey, Berfiel~, Re~ulski, ~inne; ~nd ~elly.
rt:~ 3.ys I' :
:~:J!1 e.
IT::'.1 :150 _ 5828::::' 21e'2tion. Au~ust ?7. '9.~5.
CO~~i2Sio~ ~ues~io~ed the re3S0~ fo~ setting t~e re~eie~jU~ electio~
d~'-c. Au.:;ust 27, 1935. The City ~-1=.na6er respondec. the d2le ......a5 :.iec to
the :~ari~e Science Center's ac~uisition schedule co~~it~ents. D~s~ussion
e~sued re;~~dir.~ p:J5tponin~ the election until Se~te~be; O~ Oc~oje; ;lhe~
~~;e reside~ts ~:J~lj vote. A later date ~ould also ~11:J~ t~e State ts
an5~e; ~he request ~o have the rev~~~e~ c12~se lif~e~.
3.nd ':Je ....'orc.e:
0, !lncll.
in suc~r:. -
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t":12t
'~li ':~ tOne
citiz'2:1~
o~= citize~ spo~e, statin;
regular el-ection in >larc~, 1936
co~ld re3po~d with 2ithe~ "ves'l
the re:e;-en::o..::7.
sr.:':Jlc :'3.~e
p..i..2Ce
:::.O:-".::Jissione..... Re~uls'~:i ::loved to direct L'le Cit? C:lef'~: ':..0 p:-epcie fa;
30j C:'J':"I:JUCt 3. Special Election to '~e held 0:1 :Jc'c.o':)er- "J 1 1JS5 and je
2u':..~orized to hi:-e the necessary election bO~~8S ~:1C cs~pe:1sate the
poll',wrke;s in 2. ::;:~.rmei' cOiT'IJ''Jensu:-'ate ',:iL'l ?i:.ell=:..3 ':o'.1;J:'Y.
.:::uly se::::8r1.:.ec. 3.:1d C2J""ried 'i..l:l3.::.i:nausl:....
Hotion ''';:''5
I ~ ~.. tf 5 ';
ADDc~n:~e:1: a~ ~pa;l~~ ~ff~cO:-5 - C~a~te; ?5 ~: :i':v Code.
T~e :::ivil Se:-~ice 8rdin~nce ~i'OV~~e3 a~:i~::.s :~ ~~e :i:y :o~~~5si0~
fo:- 2P?aint~e:1t o~ ~eaf'~n~ Office~s to co~~u~t ~e2~in;s on e~~ioyee
s'..:.spe!1Si8!1.s~ di.S'7:~SS2~S, oe:-710:i8;15 ~!ld .5;'ie....~nces. T~-je Ci'L..Y CO~j..::jis:;:i'Jr:.
e~:ef'ec into 3n 3~:-ee~e~~ Ni~~ the State Divisio~ 0: ~~~i~is:~ctive
~e~;~~g~ ~O ~~ovice s~ic ~ea~ir.~ Jffic8i.
p~ocejJre ~..l~ 88~sije~able ~i5C~ssion ba~ occurre~ a: 3~2~~ xeetin;s.
; ~in:~i~y 0: t~~ Civi~ S8;vic~ 302~C ~e~~e:-s ~~ve q~e3L..io~ej t~is
~ary 3in~le:a~y, a~torn8Y represe~~in~ cer~2in in~ividGals appealin~
0: five c2ndid~Les [ro~ ~hic~ ~~~ ~ivi~ Service
stated Chapter ?S
of
t";Je ~l ea,''':2. ~e:
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C8de
~aul~ sele~~ _ ~e2~i~~ ~ffice:-.
to ~~e :ivil Service
provides fo~ a panel
~D2.;C.t
~Dar.:
the Divisio:1 0: A~~i~i5~;ative 3earin;s in :2.l1a~assee ~s ~~ viQlatio~
of :":1B Cod~.
:1~. Sin~le~af'Y S~2.~e~ t~e c~ntract wit~
Tn~ City ~~a~=~e; s~~~ed the inten:io" o~ th~ o;~in3nce ~~s to ~iv~
~~c City Com~ission tj~ option o~ usin; eitje: the D~v~sic~ o~ Aj=inis-
t;a~ive ~e3~in~s a~~ain~~e~t 0: a he~:-i~S v:~lce~ O~ ~sir:~ th~ list 0:
c~:1.:i.j3.t'2:s.
Co:=:.issic:-:E:- ~a-:-vey ;:j.')ve= to ;e2.~fi,=, ':.':::e C:. '::.::15 ?-:::s:. tior: if; L:sir,~
t:'1e D'2~::::';~::le:1~. 0: .L..j::-;::-,is~jati./~ :-ie2;ino;s ro:-' ~e2:-ir:~ of:-ic-2:- =.;:;:.ci:!.:'::-:e.;.:..~
j~t to ~e~ues~ t~e J~~~ ;Q~~~e ':.~= he~,in~ o:fice~2 3S3i;~=:.
:-:c:.':ic:-: ....:::=.;
~inne:- 2n~ the ~~2VO:- vo~=~ 'l~ye".
july sec8njed.
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Co~~issiG~e; 3e~:i'2:~ v::e~ l'\a"!I'
}-;.::)tion C2.rried.
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a~ ~~~ nex~ r2CU:a~ e1~2~io~.
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~ea~~s~ 0~ C~vil 3ervice 3card Cha~~~3n fo~ l~de?e~den~ ~E~~
':::c.:....;:;sel.
The :ity's ~Esal Depart~ent has provided the necessary le~al c~~~sel
t.o t.he Civil Service BJerG. In c~ses ......:--lere Lie representative of V--Ie =--'~~al
De~~rtme~: ~~s i~volvej in an issue ~here c c0~flict. of interest woulc
oc~~r, the attorney h~~ advised the Civil Service 303rj of t~e c~nfli~:
a~: declinej to J~fe; advice. T~e :t~ir~2~ o~ the Civil Service 3oa.r~
has re~Jested ~;; ~tLc;nev je a~pointec to rep;e5e~: the Civil Se;viC'~ ~~a;d
i~ :~e s~s~~nsio~ ~f e~ployee Willia~ Hej~rt.
The City has a~ i~~e~local agre~men~ ~ith tje City o~ St. PEt2~S~~~~,
~~~;2DY t~e les2~ dep2;~~ents provide ~e~2i cau~5e: fc~ tn~ other Cit~.1s
b~~~:s ~jen nee:ec.
S~~~issio~er ~arvey moved to deny the requ~st fo~ injependent J~~21
=J~~se~ a~j re2ffir~ the U~O of the inter~oc~l 2~ree~en~. r~tioo ~as
~uJ..y se~J:-jjed ':;:';1:: carried. ir i-n.imQ1.ls1y.
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