INTERLOCAL AGREEMENT REGARDING PROGRAMS INCLUDING MAIN STREET PROGRAM
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INTERLOCAL AGREEMENT
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, THIS INTERLOCAL AGREEMENT, entered into this ;;<1 . day of
~ ' 2000, by and between the COMMUNITY REDEVELOPMENT
AGE Y OF THE CITY OF CLEARWATER, FLORIDA, a Flonda redevelopment agency,
hereinafter referred to as "the CRA," and the DOWNTOWN DEVELOPMENT SOARD, a
special district organized and operating pursuant to the ordinances and laws of the City of
Clearwater, herein called "the DDS."
WHEREAS, the CRA and the DDS in the spirit of cooperation desire to offer the
downtown constituents the opportunity to utilize more efficiently the public dollars collected
for each entity; and
WHEREAS, the CRA and the DDS have a special obligation to ensure wise and
sound administration of the programs, including the Main Street Program; and
WHEREAS, the CRA and the DDS desire to enter into an Interlocal Agreement
outlining the scope of services and responsibilities;
NOW, THEREFORE, in consideration of the mutual covenants and promises herein
contained, the parties hereto agree as follows:
1. Scope of Duties. The services that the CRA will provide are:
a) Prepare correspondence for DDS members All DDS funds will be kept in the
City's bank accounts and will be segregated for accounting purposes in the
City's records as a separated, interest-earning fund. Receive and review
invoices, and forward to DDS treasurer for review. Process payments as
authorized by the DDS treasurer.
b) Assist with preparation and monitoring of the annual budget and prepare
amendments as necessary.
c) Prepare monthly financial reports.
d) Insure that the annual audit is conducted.
e) Prepare agendas and distribute packets to DDS members prior to each meeting.
f) Prepare meeting notices for monthly and special DDS meetings
g) Attend meetings and record and transcribe minutes including special and
subcommittee meetings
h) Coordinate the clerical work of the election procedures.
i) Handle all phone inquiries and follow up on the calls
j) Handle any special mailing notices
k) Know the millage rate setting requirements and assure the DDS meets all the
requirements
I) Serve as coordinator for DDS special activities, such as the Jazz Holiday and
Jazz Up Clearwater
m) Assist in the evaluation of a public relations program
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n) Solicit sponsorships or support for events and publications
0) Assist with event calendar and marketing plan
p) Establish a distribution network for the promotional pieces
q) Make retail retention calls and assist with retail recruitment
r) Assist in establishing a downtown office space leasing plan
s) Administer the Facade Improvement Grant and Historic Facade Improvement
Grant programs
t) Assist in looking into other incentive options to improve downtown properties
u) Assist with promoting design related programs to the downtown community
v) Assist with volunteer recruitment for various downtown projects
w) Other Administrative duties as mutually agreed upon.
2. Compensation. The budget for the CRA for the services listed in Section 1
above shall be as follows:
Personnel and Administration
$42,000
The compensation shall be deducted from the estimated $37,653 tax increment payment
due from the DDS to the CRA, for administrative costs listed above. Once the tax increment
funds are exhausted, the compensation shall be paid from the DDS funds budgeted for that
purpose. The City of Clearwater employees are performing the administrative duties for
the DDS. The City of Clearwater pays all compensated leave of absences. Any field trips
or conferences staff is directed to attend by the DDS the conference and travel expenses
shall be reimbursed out of the DDS travel budget. In the event of termination of this
agreement as provided in Section 4, the parties shall prorate these funds.
3. Term. The term of this Interlocal Agreement shall be for one year
commencing October 1,2000 and ending September 30,2001.
4. Notice. Sixty (60) days notice of cancellation by either party to the other
pursuant to this Interlocal Agreement shall be given in writing and hand-delivered or mailed
as follows:
City: Robert Keller, Executive Director
CRA of City of Clearwater, Florida
Post Office Sox 4748
Clearwater, Florida 33758-4748
DDS: Chairperson, Downtown Development Soard
Post Office Sox 1225
Clearwater, Florida 33757-1225
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Upon termination, all DDS records and funds shall be delivered to the DDS.
If the agreement is canceled, and if a balance remains from the tax increment
referred to in paragraph 2 of this agreement, the DDS and the CRA will enter into a
separate Interlocal Agreement as to remaining funds.
5. Entire Aareement. This document embodies the whole agreement of the
parties. There are no promises, terms, conditions or allegations other than those contained
herein. This agreement shall be binding on the parties, their successors, assigns and legal
representatives.
6. Filina Effective Date. As required by Section 163.01 (11), Florida Statutes,
this Interlocal Agreement shall be filed with the Clerk of the Circuit Court of Pinellas County,
after execution by the parties and shall take effect upon the date of filing.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the date set forth above.
COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF CLEARWATER, FLORIDA
By !1-... It ~
Srian J. A~S~-
Approved as to form:
r&Akin
City Attorney
Attest:
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DOWNTOWN DEVELOPMENT SOARD
Sy:
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Glenn Warren, Chairperson
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