INTERLOCAL AGREEMENT REGARDING DOWNTOWN REDEVELOPMENT PLAN
INTERLOCAL AGREEMENT
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This Interlocal Agreement is made and entered into this /1 day of S.r_h....
, 2005, by and between the Community Redevelopment Agency of the City of CI~-
Florida (CRA), a redevelopment agency established pursuant to law, and the Downtown
Development Board (DDB), a special district organized and operating pursuant to the ordinances
and laws of the City of Clearwater.
WHEREAS, Florida Statutes 163.387 requires all taxing authorities to make an annual
appropriation in an amount equal to the incremental increase in the ad valorem revenue within the
CRA area; and
WHEREAS, the DDB is a taxing authority within the meaning of the statute; and
WHEREAS, the City Council the City of Clearwater in 1982 attempted to exempt the DDB
from the obligation to make said payment to the CRA; and
WHEREAS, such exemption was not statutorily authorized at the time the ordinance was
adopted; and
WHEREAS, the opportunity to create such an exemption has elapsed; and
WHEREAS, the CRA and the DDB wish to enter into an Interlocal Agreement pursuant to
Florida Statues 163,01, in which the DDB agrees to perform certain responsibilities and functions
consistent with and in furtherance of the Downtown Redevelopment Plan, in return for an amount
equal to the difference between the increment payment of $115,229 and the $51,099 the DDB pays the
CRA for administration.
WHEREAS, the CRA and the DDB in the spirit of cooperation desire to offer the downtown
constituents the opportunity to utilize more efficiently the public dollars collected for each entity;
and
WHEREAS, the CRA and the DDB have a special obligation to ensure wise and sound
administration of the programs, including the Main Street Program; and
WHEREAS, the CRA and the DDB desire to enter into an Interlocal Agreement outlining
the scope of services and responsibilities of the parties.
NOW THEREFORE, in consideration of the covenants made by each party to the other and
of the mutual advantages to realized by the parties hereto, the DDB and the CRA agree as follows:
Section 1. Term. The term of this Interlocal Agreement will be the date hereof through
September 30, 2006.
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2005-06 CRA/DDB lnterlocal Agreement
Section 2. Intent. It is the intent of the parties that the moneys paid to the CRA by the
DDB pursuant to Florida Statutes 163.387, commonly referred to as the tax increment payment, be
returned to the DDB by the CRA the amount in excess of the $51,099 for the administration of the
DDB, The amount returned to the DDB by the CRA will be in exchange for performance of certain
responsibilities and functions consistent with and in furtherance of the Downtown Redevelopment
Plan, by the DDB.
Section 3. Responsibilities of the DDB.
1. Function:
a, Collaborate with the CRA on projects and programs, which succeed in bringing
businesses and residents into the downtown district
b. Focus on business and enterprise development, job creation and initiatives
related to increasing income and employment opportunities
c, Encourage public-private partnerships to promote business relocation and
expansion
d, Market, promote and assist with business recruitment
e, Interact with constituents and facilitate activities that sustain, promote and
advance the downtown
f, Be active in the administration of downtown initiatives
g. Be actively involved with the Main Street program activities and financially
support the Main Street Program; the cost of which shall not be less than the
difference between the tax increment payment and the cost of administration
h. Develop short and long term strategies, define roles and assign responsibilities
to implement those strategies
Section 4. Responsibilities of the CRA.
1. Scope of Duties. The services that the CRA will provide are:
a) Prepare correspondence for DDB members
b) All DDB funds will be kept in the City's bank account and will be segregated
for accounting purposes in the City's records as a separated, interest-earning
fund
c) Assist with preparation and monitoring of the annual budget and prepare
amendments as necessary
d) Prepare monthly financial reports
e) Assure that the annual audit is conducted in compliance with State of Florida
Auditor General
1) Prepare agendas and distribute packets to DDB members prior to each meeting
g) Prepare meeting notices for monthly and special DDB meetings
h) Attend meetings and records and transcribe minutes including special and sub-
committee meetings
i) Coordinate the annual election process in cooperation with the Pinellas County
Supervisor of Elections
j) Handle all phone inquires and follow up on the calls
k) Handle any special mailing notices
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I) State of Florida Tax Increment Millage Compliance with Chapter 200, Florida
Statutes, Sections 218.23, 218.63, Florida Statutes (TRIM)
m) Serve as coordinator for the DDB special activities
n) Solicit sponsorships or support for events and publications
0) Assist with event calendar and marketing plan
p) Establish a distribution network for the promotional pieces
q) Make retail retention calls and assist with retail recruitment
r) Administer the Fa~ade Improvement Grant and the Business Expansion and
Relocation Grant programs
s) Assist in looking into other incentive options to improve downtown properties
and implement projects funded or initiated by the Board
t) Assist with promoting design related programs to the downtown community
u) Assist with volunteer recruitment for various downtown projects
v) Comply with the Florida Department of State Information Services Records
Disposition Act
w) Comply with the State of Florida Department of Community Affairs Special
District Information Program
x) Comply with the State of Florida Department of Insurance Treasurer's Public
Depositor Annual Report
y) Coordinate financial disclosure requirements of the State of Florida
Commission on Ethics
z) Act as a Liaison to the Pinellas County Property Appraiser, Pinellas County
Tax Collector, Greater Clearwater Chamber of Commerce and DDB legal
council: Elise K. Winters, P.A.
aa) Manage loans, contracts and all applicable documents
bb) Coordinate field trips and travel arrangements in accordance with the City of
Clearwater Travel and Meals Policy
cc) Other administrative duties as mutually agreed
Section 5. Compensation. In return for the above services, the CRA shall pay to the DDB
this difference upon receiving the increment payment from the DDB. The budget for the CRA for
services listed in Section 4 above shall be as follows:
Personnel and Administration $51,099
Section 7. Notice. Sixty (60) days notice by either party to the other pursuant to the
Interlocal Agreement shall be given in writing and hand-delivered or mailed as follows:
Chairperson, Board of Trustees
Community Redevelopment Agency
112 S. Osceola Avenue
Clearwater, Florida 33756
Chairperson
Downtown Development Board
Post Office Box 1225
Clearwater, Florida 33757
Section 8. Entire Ae:reement. This document embodies the whole Agreement of the
parties. There are no promises, terms, conditions or allegations other than those contained herein.
This Agreement shall be binding on the parties, their successors, assigns and legal representatives,
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2005-06 CRAlDDB Interlocal Agreement
Section 9. Filinl! Effective Date. As required by Section 163.01(11), Florida Statutes,
the Interlocal Agreement shall be filed with the Clerk of the Circuit Court of Pinellas County after
execution by the parties, and shall take effect upon the date of filing.
IN WITNESS WHEREOF, the parties hereto, or their lawful representative, have executed
this agreement as the date first above written.
COMMUNITY REDEVELOPMENT AGENCY
BY:
Approved as to form:
Attest:
~~Q ~;
City Attorney
DOWNTOWN DEVELOPMENT BOARD
BY:
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2005-06 CRAlDDB Interlocal Agreement