INTERLOCAL AGREEMENT RE DOWNTOWN REDEVELOPMENT PLAN (4)
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INTERLOCAL AGREEMENT
KARLEEN F. DE BLAKER, CLERK OF COURT
PINELLAS COUNTY FLORIDA
INST# 2004405368 10/14/2004 at 08:39 AM
OFF REC BK: 13885 PG: 1721-1723
DocType:AGM RECORDING: $27.00
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This Interlocal Agreement is made and entered into this 7 day of ~
, 2004, by and between the Community Redevelopment Agency of the City of Clearwater,
Florida (CRA), a redevelopment agency established pursuant to law, and the Downtown
Development Board (DDB), a special district organized and operating pursuant to. the ordinances
and laws of the City of Clearwater.
WHEREAS, Florida Statutes 163.387 requires all taxing authorities to make an annual
appropriation in an amount equal to the incremental increase in the ad valorem revenue with the
CRA area; and
WHEREAS, the DDB is a taxing authority within the meaning of the statute; and
WHEREAS, the City Commission of the City of Clearwater in 1982 attempted to exempt the
DDB from the obligation to make said payment to the CRA; and
WHEREAS, such exemption was not statutorily. authorized at the time the ordinance was
adopted; and
WHEREAS, the opportunity to create such an exemption has elapsed; and
WHEREAS, the CRA and the DDB wish to enter into an Interlocal Agreement pursuant to
Florida Statues 163.01, in which the DDB agrees to perform certain responsibilities and functions
consistent with and in furtherance of the Downtown Redevelopment Plan, in return for an amount
equal to the difference between the increment payment of $89,797 and the $49,134 the DDB pays the
CRA for administration.
WHEREAS, the CRA and the DDB in the spirit of cooperation desire to offer the downtown
constituents the opportunity to utilize more efficiently the public dollars collected for each entity;
and
WHEREAS, the CRA and the DDB have a special obligation to ensure wise and sound
administration of the programs, including the Main Street Program; and
WHEREAS, the CRA and the DDB desire to enter into an Interlocal Agreement outlining
the scope of services and responsibilities of the parties.
NOW THEREFORE, in consideration of the covenants made by each party to the other and
of the mutual advantages to realized by the parties hereto, the DDB and the CRA agree as follows:
Section 1. Term. The term of this Interlocal Agreement will be the date hereof through
September 30, 2005
Section 2. Intent. It is the intent of the parties that the moneys paid to the CRA by the
DDB pursuant to Florida Statutes 163.387, commonly referred to as the tax increment payment, be
returned to the DDB by the CRA the amount in excess of the $49,134 for the administration of the
DDB. The amount returned to the DDB by the CRA will be in exchange for performance of certain
responsibilities and functions consistent with and in furtherance of the Downtown Redevelopment
Plan, by the DDB.
Section 3. Responsibilities of the DDB. The DDB agrees to market, promote and assist
with business recruitment. The cost of said services shall not be less than the difference between the
increment and the cost of administration.
Page 1 of3
CRAlDDB Interlocal Agreement
Section 4. Responsibilities of the CRA.
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Scope of Duties. The services that the CRA will provide are:
Prepare correspondence for DDB members
All DDB funds will be kept in the City's bank account and will be segregated
for accounting purposes in the City's records as a separated, interest-earning
fund
Assist with preparation and monitoring of the annual budget and prepare
amendments as necessary
Prepare monthly financial reports
Ensure that the annual audit is conducted
Prepare agendas and distribute packets to DDB members prior to each meeting
Prepare meeting notices for monthly and special DDB meetings
Attend meetings and records and transcribe minutes including special and sub-
committee meetings
Coordinate the clerical work of the election procedures
Handle all phone inquires and follow up on the calls
Handle any special mailing notices
Know the millage rate setting requirements and assure the DDB meets all of the
requirements
Serve as coordinator for the DDB special activities
Solicit sponsorships or support for events and publications
Assist with event calendar and marketing plan
Establish a distribution network for the promotional pieces
make retail retention calls and assist with retail recruitment
Administer the Fa~ade Improvement Grant and Historic Fa~ade Improvement
Grant programs
Assist in looking into other incentive options to improve downtown properties
and implement projects funded or initiated by the Board
Assist with promoting design related programs to the downtown community
Assist with volunteer recruitment for various downtown projects
Other administrative duties as mutually agreed
Section 5. Compensation. In return for the above services, the CRA shall pay to the DDB
this difference upon receiving the increment payment from the DDB. The budget for the CRA for
services listed in Section 4 above shall be as follows:
Personnel and Administration $49,134
Section 7. Notice. Sixty (60) days notice by either party to the other pursuant to the
Interlocal Agreement shall be given in writing and hand-delivered or mailed as follows:
Page 2 of 3
Chairperson, Board of Trustees
Community Redevelopment Agency
112 S. Osceola Avenue
Clearwater, Florida 33756
Chairperson
Downtown Development Board
Post Office Box 1225
Clearwater, Florida 33757
CRAlDDB Interlocal Agreement
Section 8. Entire Ae:reement. This document embodies the whole Agreement of the
parties. There are no promises, terms, conditions or allegations other than those contained herein.
This Agreement shall be binding on the parties, their successors, assigns and legal representatives.
Section 9. Filine: Effective Date. As required by Section 163.01(11), Florida Statutes,
the Interlocal Agreement shall be filed with the Clerk of the Circuit Court of Pinellas County after
execution by the parties, and shall take effect upon the date of filing.
IN WITNESS WHEREOF, the parties hereto, or their lawful representative, have executed
this agreement as the date first above written.
BY:
Approved as to form:
Attest:
W
Pamela K. Akin
City Attorney
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CRNDDB Interlocal Agreement