INTERLOCAL AGREEMENT RE DOWNTOWN REDEVELOPMENT PLAN (3)
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~ INTERLOCAL AGREEMENT, enlered into this! day of
, , 1999, by and between the COMMUNITY REDEVELOPMENT AGENCY
OF T CITY OF CLEARWATER, FLORIDA, a Florida redevelopment agency, hereinafter referred
to as "the CRA," and the DOWNTOWN DEVELOPMENT BOARD, a special district organized and
operating pursuant to the ordinances and laws of the City of Clearwater, herein called 'he DDB."
INTERLOCAL AGREEMENT
WHEREAS, the CRA and the DDB in the spirit of cooperation desire to offer the downtown
constituents the opportunity to utilize more efficiently the public dollars collected for each entity; and
WHEREAS, the CRA and the DDB have a special obligation to ensure wise and sound
administration of the programs, including the Main Street Program; and
WHEREAS, the CRA and the DDB desire to enter into an Inter10cal Agreement outlining the
scope of services and responsibilities;
NOW, THEREFORE, in consideration of the mutual covenants and promises herein
contained, the parties hereto agree as follows:
1. Scope of Duties. The services that the CRA will provide are:
a) Prepare correspondence for DDB members
b) All DDB funds will be kept in the City's bank accounts and will be segregated for
accounting purposes in the City's records as a separated, interest earning fund. Receive
and review invoices, and forward to DDB treasurer for review, Process payments as
authorized by the DDB treasurer,
c) Assist with preparation and monitoring of the annual budget and prepare amendments as
necessary.
d) Prepare monthly financial reports,
e) Insure the annual audit is conducted as part ofthe City's annual audit, A separate fee will
be paid by the DDB to the City to reimburse the city for this cost,
f) Prepare agendas and mail packets to DDB members prior to each meeting.
g) Prepare meeting notices for monthly and special DDB meetings.
h) Attend meetings and record and transcribe minutes including special and subcommittee
meetings,
o Coordinate the clerical wort of the election procedures,
j) Handle all phone inquiries and follow up on the calls.
k) Handle any special mailing notices.
Q Know the millage rate setting requirements and assure the DDB meets all the
requirements,
m) Serve as coordinator for DDB special activities, such as the Jazz Holiday and Jazz Up
Clearwater,
n) Serve as the coordinator for a publication in conjunction with the Main Street Promotion
Committee by assisting in the establishment of a theme, acquiring or writing articles
0) Assist in the evaluation of a public relations program.
p) Solicit sponsorships or support for events and publications
q) Assist with event calendar and marteting plan,
r) Establish a distribution networt for the promotional pieces,
s) Make retail retention calls and assist with retail recruitment.
t) Assist in establishing a downtown office space leasing plan,
u) Administer DDB Programs, including the Facade Improvement Grant and Historic
Facade Improvement Grant programs.
v) Assist in looking into other incentive options to improve downtown properties,
w) Assist with promoting design related programs to the downtown community,
x) Assist with volunteer recruitment for various downtown projects.
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y) Other Administrative duties as mutually agreed upon.
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2, Comoensation, As compensation for the services itemized above, during the initial
twelve month tenn of this Agreement, the DDS shall pay the CRA (or the City) $3,500 per month. The
annual budget for the services is itemized as follows:
Personnel and Administration
Office Expenses
$38,000
$ 4,000
TOTAL
$42,000
The compensation shall be deducted from the $24,660,55 tax increment payment paid by the DDS to
the CRA, Once the tax increment funds are exhausted, the compensation shall be paid from the
DDS funds budgeted for that purpose,
3, lenn, The tenn of thiS)oter1~1 Agreement shall be for one year commencing
4 / 15 / 9 9 and ending 4 14 / 0 0 .
4, Notice, Sixty (60) days notice of cancellation by either party to the other pursuant to
this Inter10cal Agreement shall be given in writing and hand-delivered or mailed as follows:
City: Robert Keller, Executive Director
Community Redevelopment Agency of
the City of Clearwater, Florida
Post Office Box 4748
Clearwater, Florida 33758-4748
DDS: Chairperson, Downtown Development Board
Post Office Box 1225
Clearwater, Florida 33757-1225
Upon tennination, all DDS records and funds shall be delivered to the DDS.
If the agreement is canceled, and if a balance remains from the tax increment referred to in
paragraph 2 of this agreement, the DDS and the CRA will enter into a separate Inter10cal Agreement
as to remaining funds.
5. Entire Aareement. This document embodies the whole agreement of the parties,
There are no promises, tenns, conditions or allegations other than those contained herein. This
agreement shall be binding on the parties, their successors, assigns and legal representatives.
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6, Filing Effective Date, As required by Section 163.01(11), Florida Statutes, this
Inter10cal Agreement shall be filed with the Clerk of the Circuit Court of Plnellas County, after
execution by the parties and shall take effect upon the date of filing.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date
set forth above,
COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF CLEARWATER, FLORIDA
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Brian J. Aungst (/ ~
Chairperson
By:
Approved as to fonn:
~~n
City Attomey
Attest:
DOWNTOWN DEVELOPMENT BOARD
By:
s:\Agreements\DDB agreement