LETTER OF UNDERSTANDING REGARDING PARKING SERVICES AT PHILLIES TRAINING GAMES (2)
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CITY OF
CLEARWATER
POST OFFICE Box 4748, CLEARWATER, FLORIDA 33758-4748
MUNICIPAL SERVICES BUILDING, 100 SOUTH MYRTLE AVENUE, CLEARWATER, FLORIDA 33756
TELEPHONE (727) 562-4800 FAX (727) 562-4825
PARKS AND RECREATION
DEPARTMENT
February 6, 2003
Mrs. Isay Gulley, Executive Director
CLEARWATER NEIGHBORHOOD HOUSING SERVICES, ING.
608 North Garden Avenue
Clearwater, FL 33755
LETTER OF UNDERSTANDING
Dear Mrs. Gulley:
This Letter of Understanding serves as the City of Clearwater's official authorization to allow the Clearwater Neighborhood Housing
Service, Inc., to provide public parking services for the 2003 Philadelphia Phillies Spring Training games, as approved by the City.
The responsibilities of the City and the Neighborhood Housing Service are explained in the following.
The City a!!rees to:
1. Make the City of Clearwater property located on the south side of Palmetto Street, northeast of Jack Russell Stadium (IRS),
available for public parking.
2. Have the Police Department provide sufficient patrols to assist with the flow of traffic and parking around JRS.
3. Make random counts of all automobiles parked in the City's lots. Copies of submitted bank deposit slips and random counts will
be sent to the City's Internal Audit Division for review.
The Nei!!hborhood HODsin!! Service a!!rees to:
1. Provide parking services for the Phillies Spring Training games, for the dates and games agreed to with the City. Be responsible
for the orderly parking of all vehicles in the designated lot for the number of games agreed to, and to coordinate this with the
Clearwater Police to ensure an orderly flow of traffic in and around JRS.
2. Provide a minimum of two (2) Neighborhood Housing Service volunteers to direct and operate the parking concession, who shall
be scheduled to work from 3 hours prior to the scheduled starting time until 3 hours after the scheduled starting time (l:05pm
game: 1O:05am-4:05pm / 7:05pm game: 4:05pm-l 0:05pm).
3. Charge $4.00 ($3.74 plus $.26 sales tax) for each automobile parked at the designated facilities, with the exception ofthe reserved
lot.
BRIAN J. AUNGST, MAYOR-COMMISSIONER
WHITNer' GRAY, VICE MAYOR-COMMISSIONER HOYT HAMILTON, COMMISSIONER
FRANK HIBBARD, COMMISSIONER * BILL JONSON, COMMISSIONER
"EQUAL EMPLOYMENT AND AFFIRJ\\ATIVE ACTION EMPLOYER"
4. Make individual bank deposits covering all money collected for each game played at the Stadium, and submit copies of each bank
deposit slip to the City.
5. Remit to the City, within 30 days following the end of the season, a draft or check covering the total percentage payment: (7%) of
the gross revenues collected for payment of State sales tax, and (40%) of the remaining revenues as the City's portion ofthe
parking concession. The remaining (60%) of the revenues will be retained by the Neighborhood Housing Service as their portion
of the concession.
6. Maintain a liability insurance policy in the minimum amount of $500,000, naming the City as an additional insured, for all
personal injury and property damage claims that might arise. The Neighborhood Housing Service shall provide evidence of this
policy to the City prior to the start of their parking commitment.
7. Attend a brief training meeting with City and Phillies staff, scheduled for Thursday, February 20th, at 4:00pm at the Jack Russell
Stadium parking lot.
The first game is scheduled for Friday, February 2St'" when the Phillies will play New York Yankees. There are two night games to be
held on Thursday, March 20lh, against Toronto and Thursday 27lh against Tampa Bay. The spring season is scheduled to close on
Friday, March 2Slh, with a game against the New York Yankees.
Please sign this document and return one original for our records. I have enclosed an additional copy for your records.
~m~
Kevin E. Dunbar
Director of Parks and Recreation
cc: Paul Hall, Assistant City Attorney
Larry Dowd, Assistant Director - Parks & Beautification Group
Louis Dacey, Parks Service Supervisor I
KD/lvd
I have read and understand this document, and agree that the Clearwater
Neighborhood Housing Service, Inc. 'U abide by these pro,visions in providing these services.