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LETTER OF UNDERSTANDING REGARDING PARKING AT JACK RUSSELL STADIUM ;~ tY",'csil\-4-( -h> (2; ~ C~f.~ L u: ~. ~L<.- CITY OF CLEARWATER POST OFFICE Box 4748, CLEARWATER, FLORIDA 33758-4748 MUNICIPAL SERVICES BUILDI:-.'G, 100 SOUTH MYRTIE AVENUE, CLEARWATER, FLORIDA 33756 TELEPHONE (813) 562-4800 FAX (813) 562-4825 PARKS AND RECREATION DEPARTMENT December 7, 1998 Ms. Karen Stewart, President CLEAJlW4!Ell.JIIQH SCHOOLBANDJJOOS~IlS,JNc. 1905 McKinley Street - - - -- Cleanvater, FL 33765 LETTER OF UNDERSTANDING Dear Ms. Stewart: This Letter of Understanding serves as the City of Clearwater's official authorization to allow the Band Boosters to provide public parking services for a portion of the 1999 Philadelphia Phillies Spring Training games, as approved by the City. The responsibilities of the City and the Band Boosters are explained in the following. The City 112rees to: 1. Make the main Jack Russell Stadium (JRS) parking lot available, as well as the Ray Green Field lot (parking is permitted on the outfield grass portion of the field, when needed, but not on the clay). 2. Have the Police Department provide sufficient patrols to assist the Boosters with the flow of traffic and parking around JRS. 3. Make random counts of all automobiles parked in the City's lots. Copies of submitted bank deposit slips and random counts will be sent to the City's Internal Audit Division for review. 4. Collect from the Phillies at the conclusion of the season. $3.00 for each season ticket holder utilizing the "reserved" lot for each game played at JRS. The City shall deduct seven percent (7%) for payment of State sales tax, and remit (70%) of the remaining revenue to the three groups providing the main parking services, according to the number of games each covered. The Boosters 112ree to: 1. Provide parking services for the Phillies Spring Training games, for the dates and games agreed to with the City. Be responsible for the orderly parking of all vehicles in each of the designated lots for the number of games agreed to, and to coordinate this with the Clearwater Police to ensure an orderly flow of traffic in and around JRS. 2. Provide a minimum offifteen (15) Booster volunteers to direct and operate the parking concession, who shall be scheduled to work from 3 hours prior to the scheduled starting time until 3 hours after the scheduled starting time (1:05pm game: 1O:05am- 4:05pm /7:05pm game: 4:05pm-10:05pm). 3. Hire three (3) off-duty police officers, who shall be scheduled to work from 3 hours prior to the starting time until the lots are empty after each game. ONE CIIT. ONE FUTURE. * "EQUAL EMPLOYMENT AND AFFIRMATIVE ACTION EMPLOYER" ~. ." 4. Charge $3.00 ($2.79 plus $.21 sales tax) for each automobile parked at the designated facilities, with the exception of the reserved lot. 5. Make individual bank deposits covering all money collected for each game played at the Stadium, and submit copies of each bank deposit slip to the City. 6. Remit to the City, within 30 days following the end of the season, a draft or check covering the total percentage payment: (7%) of the gross revenues collected for payment of State sales tax, and (30%) of the remaining revenues as the City's portion of the parking concession. The remaining (70%) of the revenues will be retained by the Boosters as their portion of the concession. 7. Provide for the orderly parking of vehicles in the "reserved" parking lot. No money will be collected for this lot as it is reserved for season ticket holders (see City Agrees to.... #4). 8. Hold fifty (50) parking spaces fronting on Phillies Drive, which shall be free and for the use of the officials, players, press, visiting officials, and groundskeepers. The owner of each of these vehicles shall display an authorized identification placard. 9. Maintain a liability insurance policy in the minimum amount of$500,000, naming the City as an additional insured, for all personal injury and property damage claims that might arise. The Boosters shall provide evidence of this policy to the City prior to the s~rt of their parking commitment. 10. Attend a brief training meeting with City and Phillies staff, as scheduled by the Parks & Recreation Department, prior to the start of the Spring Training season. It is understood that for the 1999 Spring Training Season, Clearwater High School's Band Boosters have the first option to choose the one-third (1/3) of the schedule they would like to work, and that they have selected the last five (5) scheduled games (3/26- Cincinnati, 3/27 -Yankees, 3/30-Kansas City, 3/3 I-Cincinnati, and 4/01-Pittsburg). There is an odd number of scheduled games (16) this spring, and the City has determined the odd game to be the first game of the spring season, March 4th against USF. Clearwater High also has the first option for the odd game this year, but has declined to take it. Countryside High School has the second option on which games they would like to work, and will have the next option on the extra game. The Greenwood Panthers will work the remaining (1/3) games. We will alternate the option each year among the groups. Please be aware that there might still be some changes in the Phillies schedule, primarily changing a day game or two to the evening. Please sign this document and return one original for our records. I have enclosed an additional copy for your records. {ij1!L- Art Kader Director of Parks and Recreation cc: John Carassas, Assistant City Attorney Larry Dowd, Superintendent of Recreation Facilities AK/lvd I have read and understand this document, and agree that the Clearwater High School Band Boosters, Inc. will abide by these provisions in providing these services. tit 1 'I P -f{ c:1hi))(j 1.1-- Karen Stewart, President Clearwater High School Band Boosters, Inc.