LETTER OF UNDERSTANDING REGARDING PARKING SERVICES AT PHILLIES TRAINING GAMES
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CITY OF
CLEARWATER
POST OFFICE Box 4748, CLEARWATER, FLORIDA 33758-4748
MUNICIPAL SERVICES BUILDING, 100 SOUTH MYRTLE AVENUE, CLEARWATER, FLORIDA 33756
TELEPHONE (727) 562-4800 FAX (727) 562-4825
PARKS AND RECREATION
DEPARTMENT
February 6, 2003
Mr. Alan Jones, President
CLEARWATER HIGH SCHOOL BAND BOOSTERS, INC.
1368Fairfield Drive
Clearwater,FL 33765
LETTER OF UNDERSTANDING
Dear Mr. Jones:
This Letter of Understanding serves as the City of Clearwater's official authorization to allow the Band Boosters to provide public
parking services for a portion of the 2003 Philadelphia Phillies Spring Training games, as approved by the City. The responsibilities
ofthe City and the Band Boosters are explained in the following.
The Citv aerees to:
1. Make the main Jack Russell Stadium (JRS) parking lot available, as well as Clearwater Intermediate School Field lot (parking is
permitted on the outfield grass portion of the field).
2. Have the Police Department provide sufficient patrols to assist the Boosters with the flow of traffic and parking around JRS.
3. Make random counts of all automobiles parked in the City's lots. Copies of submitted bank deposit slips and random counts will
be sent to the City's Internal Audit Division for review.
4. Collect from the Phillies at the conclusion of the season, $4.00 for each season ticket holder utilizing the "reserved" lot for each
game played at JRS. The City shall deduct seven percent (7%) for payment of State sales tax, and remit (70%) of the remaining
revenue to the groups providing the main parking services, according to the number of games each covered.
The Boosters al!ree to:
I. Provide parking services for the Phillies Spring Training games, for the dates and games agreed to with the City. Be responsible
for the orderly parking of all vehicles in each of the designated lots for the number of games agreed to, and to coordinate this with
the Clearwater Police to ensure an orderly flow of traffic in and around JRS.
2. Provide a minimum of fifteen (I5) Booster volunteers to direct and operate the parking concession, who shall be scheduled to
work from 3 hours prior to the scheduled starting time until 3 hours after the scheduled starting time (I :05pm game: 10:05am-
4:05pm /7:05pm game: 4:05pm-1O:05pm).
3. Hire three (3) off-duty police officers, who shall be scheduled to work from 3 hours prior to the starting time until the lots are
empty after each game. There is a new "Extra Duty Agreement" procedure to receive a permit for off-duty police officers.
BRIAN J. AUNGST, MAYOR-COMMISSIONER
WHITNEY GRAY, VICE MAYOR-COMMISSIONER HoYf HAMILTON, COMMISSIONER
FRANK HIBBARD, COMMISSIONER * BILL]ONSON, COMMISSIONER
"EQUAL EMPLOYMENT AND AFFIRMATIVE ACTION EMPLOYER"
4. Charge $4.00 ($3.74 plus $.26 sales tax) for each automobile parked at the designated facilities, with the exception of the reserved
lot.
5. Make individual bank deposits covering all money collected for each game played at the Stadium, and submit copies of each bank
deposit slip to the City.
6. Remit to the City, within 30 days following the end of the season, a draft or check covering the total percentage payment: (7%)
ofthe gross revenues collected for payment of State sales tax (this must be submitted to the City!), and (30%) of the
remaining revenues as the City's portion of the parking concession. The remaining revenues (70%) will be retained by the
Boosters as their portion of the concession.
7. Provide for the orderly parking of vehicles in the "reserved" parking lot. No money will be collected for this lot as it is reserved
for season ticket holders (see City Agrees to....#4).
8. Hold fifty (50) parking spaces fronting on Phillies Drive, which shall be free and for the use ofthe officials, players, press,
visiting officials, and groundskeepers. The owner of each of these vehicles shall display an authorized identification placard.
9. Maintain a liability insurance policy in the minimum amount of $500,000, naming the City as an additional insured, for all
personal injury and property damage claims that might arise. The Boosters shall provide evidence of this policy to the City prior
to the start of their parking commitment.
10. Attend a brief training meeting with City and Phillies staff, scheduled for Friday, February 7th, at 5:00pm at the Jack Russell
Stadium parking lot.
It is understood that for the 2003 Spring Training Season, the Countryside High School's Band Boosters have the first option to
choose one-half(l/2) of the schedule they would like to work, and that they have selected the last eight (8) scheduled games (3/16-28)
3/16- Minnesota, 3/17 -New York Yankees, 3/18- Cincinnati, 3/20- Toronto (night game), 3/23 Boston, 3/26- Toronto, 3/27 -Tampa
Bay (night game), and 3/28 - New York Yankees. Clearwater High School's Band Boosters have the second option on which games
they would like to work, and have selected the frrst seven (7) games, which are scheduled for (2/28 -3/14) 2128- New York Yankees,
3/1-Atlanta, 3/4 - Houston, 3/7-Montreal, 3/9- Cincinnati, 3/11 Cleveland, and 3/14- Pittsburgh. Since there are fifteen(15) scheduled
games there is an odd game and Countryside Band Boosters have the option. We will continue to alternate the option each year among
the groups.
Please sign this document and return one original for our records. I have enclosed an additional copy for your records.
Sincerely,
~
Kevin E. Dunbar
Director of Parks and Recreation
cc: Paul Hall, Assistant City Attorney
Larry Dowd, Assistant Director, Parks & Beautification Group
Louis Dacey, Parks Service Supervisor I
KD/lvd
I have read and understand this document, and agree that the Clearwater High School
Band Boosters, Ine. will abide by. e provisions in providing these services.
Jones, President
h School Band Boosters, Ine.