REHEARSALS AND PERFORMANCES AT RUTH ECKERD HALL
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RUTH ECKERD HALL
1
RICHARD B. BAUMGARDNER CENTER FOR TIlE PERFORMING ARTS
Ruth Eckerd Hall
Lease Agreement
This Agreement is made this 21st day of October 1999 between Performing Arts Center Theater, Inc. Lessor, hereinafter referred to
as "Center" and Clearwater Parks and Recreation Department
performing as Clearwater Community Chorus
hereinafter referred to as "Lessee" (Lessee certifies that the above is the true legal title.) It is mutually agreed between the parties as
follows:
1. FACILITY USE: The Center agrees to the use of the PACT, Inc facilities at 1111 McMullen Booth Road, Clearwater,
Florida 33759, specified below, by the Lessee for the purposes of: Rehearsals and Performances
FACILITY
USAGE
RENT
DATES
INCLUSIVE TIMES
Auditorium Rehearsal $700.00 Flat Tuesday, November 30, 5pm-llpm
Fee 1999
Auditorium Performance $950.00 Flat Sunday, December 5, 8am-5pm; Performance
"Songs of the Fee 1999 @2:30pm
Season"
Auditorium Rehearsal $700.00 Flat Tuesday, March 21, 5pm-llpm
Fee 2000
Auditorium Performance $950.00 Flat Sunday, March 26, 2000 8am-5pm; Performance
"A Little off Fee @ 2:30pm
Broadwav"
For spaces, dates and times specified above, the rent is $3.300.00 Flat Fee plus additional expenses.
2. ADVANCE PAYMENTS: The Lessee agrees to pay the Center a Nt A deposit with the return of this
signed agreement no later than NtA
-Lessee..agrees tomake.adv!l!!Ced payment to Center for reimbursables of such sums as are necessary to cover those costs
which Center anticipates it would encounter on behalf of Lessee in preparation for and planning of Lessee's event
(including all dollar amounts reflected or developed as identified on Schedule A).
I
3. FINAL PAYMENTS: Final Payments must be made to the Center no later than 15 days after the performance date. If
payments are not made by this time a 1.5% interest rate per month will automatically be added to the Lessee's bill.
Additionally, no future dates will be held until final payment has been made. Any unused portion of the reimbursable
costs will be returned to Lessee with final settlement statements as soon thereafter as possible.
4. STATE SALES TAX: The current State Sales Tax rate is applicable to all rentals and certain services (e.g. Rent,
MDS, Ticket Printing) or other things of value. If Lessee has a Tax Number which exempts Lessee from the State Sales
Tax, Lessee will provide Center with a copy of the State Tax Exemption Certificate at signing of contract
5. NON-TAXABLE SERVICES: Lessor separately agrees to perform or cause to be performed services required for the
Lessee's event as listed on Schedule A These services are not subject to Florida State Sales Tax (e.g. Parking Guards,
Security Guards, Box Office Services, etc.)
PACT,INC.
1111 MCMULLEN BOOTH ROAD' CLEARWATER, FLORIDA 33759
TELEPHONE (727) 791-7060 . FAX (727) 724-5976
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RUTH ECKERD HALL
I
RICHARD B. BAUMGARDNER CENTER FOR THE PERFORMING ARTS
6. CANCELLATION BY LESSEE: Should Lessee desire to cancel this Agreement, notification must be given in
writing to the Center at least 90 days prior to the date of scheduled event. In the case of cancellation by the Lessee, the
Center may require the contract rent, or full deposit made by Lessee, as liquidated damages, plus any additional expenses
incurred, and the Lessee and the Center shall be relieved of any further obligations under this Agreement.
7. CANCELLATION BY CENTER: Should the Center desire to cancel this Agreement or be unable to perform under
this Agreement, notification will be given to the Lessee at least 90 days prior to the date of scheduled use. The Center
shall return any It:nl paymcntsand the Lessee and the Center shall be-relievedof any further-obligations under this
Agreement.
8. PERFORMANCE BOND: The Center reserves the right to require the Lessee to post a Performance bond of $ N/ A
before either by Cashier's Check to PACT, Inc., or by a duly accredited bonding company. The terms of the bond will
be:
9. UNION AGREEMENTS: Lessee agrees to abide by any agreements or contracts currently in force between the Center
and any labor unions.
10. REASONS FOR TERMINATION OF LEASE: The Center may terminate this Lease if Lessee fails to perform any of
its obligations, herein set forth, or appears to the Center to be financially insecure, in violation of the law, or about to
default under the terms of the Lease Agreement or the Usage Policy. Upon termination of the Lease Agreement for
whatever reason, Lessee agrees to promptly remove, at Lessee's expense. all its property from the Center premises
within 24 hours and to forfeit all advance payments made to the Center.
11. ASSIGNATION OF RIGHTS: The Lessee shall not assign this Agreement or any rights hereunder nor sublet said
premises without the written consent of Center.
12. USAGE POLICY: LESSEE AGREES TO OBSERVE AND ABIDE BY THE USAGE POLICY, WHICH INCLUDES
THE RULES AND REGULATIONS GOVERNING THE USE OF THE PERFOMING ARTS CENTER AND
THEATER. A COpy OF SAID USAGE POLICY, PLUS RELATED ATIACHMENTS, WILL BE APPENDED
HERETO AND MADE A PART THEREOF. LESSEE ACKNOWLEDGES RECEIPT AND REVIEW OF THE
T:JS'A.6&POLICY
For: Lessee: Margo Walbolt
(Organization) Clearwater Parks aDd Rec. Dept.
~ ~
By: __
--;;.0--
Address: P.O. Box 4748
Clearwater FL 34618-4748
Date: I tI '30 /9 ~
Phone: (727) 562-4809
For: Center
PACT, Inc.
By: &dLc<~ --r- GJ
William A Ross III
General Manager & CFO
1111 McMullen Booth Road
Cleanvater. FL 33759
Date: ' t 1....((, (9/
PACT, INC.
1111 MCMULLEN BOOTH ROAD' CLEARWATER, FLORIDA 33759
TELEPHONE (727) 791-7060 . FAX (727) 724-5976
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RUTH ECKERD HALL
RICHARD B. BAUMGARDNER CENTER FOR TilE PERFORMING ARTS
I
RUTH ECKER>> HALL
~1ANAGED BY PACT. INC.
ESTIMA TED EXPENSES
LEASE AGREEMENT - SCHEDULE A
Clearwater Community Chorus
TAXABLE ESTIMATED EXPENSES
RENTAL FEE $3.300.00 Flat Fee $3,300,00
MDS 2,000 total persons (GJ .50 per person $1,000.00 Estimate
TICKET PRINTING $200.00($100.00 Del' evrot) '" $200.00
roYAL IAXAULE EXPENSES $4,500.00
SALES TAX Exempt
BOX OFFICE EXPENSES
BASE CHARGE $150.00 per show $300.00
ADVANCED SALES
DAY OF SHOW ONLY
CREDIT CARD SERVICE 5% of charges sold
TICKET MASTER SERVICE
TOTAL BOX OFFICE SERVICES $300.00
TECHNICAL EXPENSES
STAGEHANDS $2,600.00 Estimate based on 1998-99 event $2,600.00 Estimate
PIANO TUNE
VIDEO RECORDING
AUDIO RECORDING
TOTALTE~CALEXPENSES $2,600.00 Estimate
ROYALTY FEES
ASCAP $120.00 Estimate $120.00 Estimate
BM! $44.00 Estimate $44.00 Estimate
SESAC $20.00 Estimate $20.00 Estimate
I TOTAL ROYALTY FEES $184.00 Estimate
ADDITIONAL EXPENSES
P ARKiN&OUARDS -.,..- $320.00 (4 ~ $lOihr, 4 hr min. per show) $320,00
TRAFFIC OFFICER $168.00 ($21lhr, 4 hr mill Del' show) $168.00
SECURITY GUARDS $270.00 ($15ihr, inclusive time of events) $270.00
CUSTODIAL CHARGE $250.00 pel' show $500.00
OTHER
TOTAL ADDITIONAL EXPENSES $1,258.00 Estimate
$8,842.00 + Insurance
AGREED TO:
~
DATE: /1/3-<:>/'1
PACT, INC.
1111 MCMULLEN BOOTH ROAD. CLEARWATER, FLORIDA 33759
TELEPHONE (727) 791-7060 . FAX (727) 724-5976
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RUTH ECKERD HALL
RICHARD RIlAI '~IGAR])N1,R CENTER FOR THE PERFORMING ARTS
USAGE POLICY AGREEMENT
Lessee has read the Usage Policy and agrees to
.___c_per:~orm u~~er_ the ter~~~t_ated _~ereill.
Lessee acknowledges its responsibility in completely
informing the proper agents, employees of Lessee,
contractors, and subcontractors hired by Lessee, concerning
these rules and regulations. Further, Lessee accepts
complete responsibility for the failure of said agents,
contractors, subcontractors or employees of Lessee to abide
by the provisions therein.
Lessee understands that should Lessee be found in violation
of any of the provisions of this Policy, the Center will
consider the Services Contract Agreement null and void and
. Lessee-may be-reql!iredto forfeit all advance payments and
deposits, and may be liable for all rental fees and other
expenses incurred, or committed, including attorney's fees,
whether or not the performance actually occurs.
ORGANIZATION: Clearwater Parks and Recreation
EVENT DATE: Nov. 30, 1999; Dec. 5, 1999; March 21,
~0;~6, 2000
Agreedto~-_ "/?u/'7_9
essee) (Date)
PACT, INC.
1111 MCMULLEN BOOTH ROAD. CLEARWATER, FLORIDA 33759
TELEPHONE (727) 791-7060 . FAX (727) 724-5976
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RUTH ECKERD HALL
I
RICHARD B. BAUMGARDNER CENTER FOR TIlE PERFORMING ARTS
March 29,2000
Ms. Margo Walbolt
Clearwater Parks and Recreation Department
P.O. Box 4748
____Cl~aIFl:l.t~r, FJ.-J4<:iJ8_
Dear Margo,
Thank you for choosing to hold the Clearwater Community Chorus concert at Ruth
Eckerd Hall. Enclosed please find the Final Revenue/Expense report for the concert on
March 26,2000. Please remit the balance due of $2,407.24.
We always enjoy working with you, and look forward to working with you again in the
near future. I will be getting your contracts out for 2000-2001 soon as well as for your
dates for Clearwater City Players in July. Thank you for your patience.
Please feel free to call me at (727)712-2707, if you have any questions.
Sincerely,
~
Tess Kristensen
Event Services Manager
PACT,INC,
1111 MCMl'LLEN BOOTH ROAD . CLEARWATER, FLORIDA 33759
TELEPHONE (727) 791-7060 . FAX (727) 724-5976
LESSEE:
EVENT:
DATE(S):
TIME:
REVENUES
fINAL REVENUE/EXPENSE Rt:fU~ T
a..EARWATER PARKS & RE4tEATION DEPT.
a..EARW A TER COMMUNI~CHORUS
12105/99
2:30 PM
I
a.#:
# tickets
1012
TOTAL TICKET REVENUE: $
LESS SALES TAX: $
NET TICKET REVENUE: $
TICKETS CONSIGNED: $
LESS SALES TAX: $
CONSIGNED NET: $
PACT TICKET SALES: $
LESS SALES TAX: $
PACT NET: $
TICKETMASTER SALES: $
LESS SALES TAX: $
TICKETMA5TER NET: $
8,064.00
527.55
7,536.45
b.#:
o
0.00
0.00
0.00
c.#
1008
8,064.00
527.55
7,536.45
d.#
e.#
4 COMPLIMENTARY TICKETS
0.00
TOTAL REVENUE:
EXPENSES
BOX OFFICE SERVICES
Box Office charges
Ticket printing
PACT credit cord $VC.
Tktmaster outlet svc.
Tktmaster credit card svc.
TOTAL 80X OFFICE SERVICES
$
$
$
$
$
$
150.00
100.00
82.00
0.00
332.00
HOUSE CHARGES
Rental fee
MDS-2% OF GROSS TICKET SALES OR
962 @ .50 each
Florida sales tax
Stagehands
Traffic police
Security guards
Parking guards
Ascap (see chart)
BMI ( .003 x gross ticket sales)
Sesac (.01 x # tickets incl comps)
Custodial Charge
TOTAL HOUSE CHARGES
$
1,650.00
481.00
$
$ TAX EXEMPT
$
$
$
$
$
$
$
$
$
1,834.00
84.00
120.00
180.00
59.00
24.19
10.12
250.00
4,692.31
TOTAL EXPENSES:
LESS DEPOSIT:
NET EXPENSES:
LESS BOX OFFICE RECEIPTS:
jtM::
NET DUE:
0.00
$7,536.45
$5,024.31
$0.00
$5,024.31
$7.536.45
($2,512.14)
.
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004983
4983
RICHARD B. BAUMGARDNER CENTER
VENDOR NO.: 0886
NAME: CLEARWATER PARKS AND RECREATION
'--'
INVOICE REFERENCE INV. DATE INV. AMOUNT DISCOUNT ADJ. AMT. AMT. PAID
122799 CW COMM CC 12/27/99 2512.14 O.O( 0.00 2512.1
(Acct: 1101 000) Check Date 12 /29/99 Total 2512.1
PAVTOTHE CLEARWATER PARKS AND RECREATION
ORDER OF:
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Richard B. BaumgardnetCenter
IlICHARO 8. kM:.ARDNR 0NTBl Pact, Inc. I Ruth Eckard Hal'
. .. . ~;~;.;,:;: .... 1111 McIUen-8ocIl Ro8d. CI88nlIIIr.Fblda3375e
NOT VALlO AFTER 80 DAYS
. .' '.:.i' ....,..f ;~, .+..>;;~i~]~~.~.
***No Thousand Five Hundred Twelve ,.1tllPo)Sollars' ,".
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II- 0 0 ... ~ a 3, II- I: 0 b 3, ~ 0 ... b b 8 ': 3, 2 8 ~ 3, 3, ~ 8 0 ~ II-
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CITY OF CLEARWATER
POST OFFICE Box 4748, CLEARWATER, FLORIDA 33758-4748
MUNICIPAL SERVICES BUILDING, 100 SOUTH MYRTLE AVENUE, CLEARWATER, FLORIDA 33756
TELEPHONE (727) 562-4800 FAX (727) 562-4825
PARKS AND RECREATION
DEPARTMENT
April 14,2000
Tess Kristensen
Event Services Manager
Ruth Eckerd Hall
1111 McMullen Booth Road
Clearwater, FL 33759
Dear Tess,
I've attached a check in the amount of $4,712.00. This is based on 589
consignment tickets @ 8.00. We should have asked you to hold the final
revenue/expense report until this check was issued by our finance department. I hope that
this won't create too much of a problem for you!
I've also attached a letter of proof of insurance for your files. This should bring
your files up to date and cover us through our summer musical.
We haven't received a contract for the summer show yet. I will be out of the
office from April 17-21 but please let me know if there's anything you need from me on
my return. Hopefully, you've survived the busiest part of the season! As always, I enjoy
the opportunity to work with you!
Sincerely,
~~o (;.,Jt.--C.bu-.Ct
Margo Walbolt
Arts & Community Services
Program Coordinator, 562-4809
OXE CITY. O:\'E FUTURE.
BRIAN J. AUNGST, MAYOR-COMMISSIONER
ED HOOPER, VICE MAYOR-COMMISSIONER
ED HART, COMMISSIONER
*
BOB ClARK, COMMISSIONER
JB, JOHNSON, COMMISSIONER
"EQUAL EMPLOYMEl\'T AND AFFIRMATIVE ACTIO;\, EMPLOYER"
Invoice Date
LESSEE:
EVENT:
DATE(S}:
TIME:
REVENUES
27-Mar-00 PACT, INC.
FI~AL REVENUE/EXPENSE REPORT
CLEARWATER PARKS & RECJEATION DEPT.
CLEARWATER COMMUNITY CHORUS
3/26/00
2:30 PM
I
a.#:
# tickets
1016
7,872.00
514.99
7,357.01
d.#
TOTAL TICKET REVENUE: $
LESS SALES TAX: $
NET TICKET REVENUE: $
TICKETS CONSIGNED: $
LESS SALES TAX: $
CONSIGNED NET: $
PACT TICKET SALES: $
LESS SALES TAX: $
PACT NET: $
TICKETMASTER SALES: $
LESS SALES TAX: $
TICKETMASTER NET: $
0.00
b.#:
626
5,008.00
327.63
4,680.37
c.#
358
2,864.00
187.36
2,676.64
e.#
32 COMPLIMENTARY TICKETS
0.00
TOTAL REVENUE:
EXPENSES
BOX OFFICE SERVICES
Box Office charges
Ticket printing
PACT credit card svc.
Tktmaster outlet svc.
Tktmaster credit card svc.
TOTAL BOX OFFICE SERVICES
$
$
$
$
$
$
150.00
100.00
83.60
0.00
333.60
HOUSE CHARGES
Rental fee
MDS-2io OF GROSS TICKET SALES OR
909 @ .50 each
Florida sales tax
Stagehands
Traffic police
Security guards
Parking guards
Ascap ( see chart)
BMI ( .003 x gross ticket sales)
Sesac COl x # tickets incl comps)
Custodial Charge
TOTAL HOUSE CHARGES
$
1,650.00
$
$ TAX EXEMPT
$
$
$
$
$
$
$
$
$
454.50
1,799.00
84.00
240.00
180.00
59.00
23.62
10.16
250.00
4,750.28
TOTAL EXPENSES:
LESS DEPOSIT:
NET EXPENSES:
LESS BOX OFFICE RECEIPTS:
N:CT"~
NET DUE:
$2,676.64
$5,083.88
$0.00
$5,083.88
$2,676.64
$2,407.24
I I
CITY OF CLEARWATER
POST OFFICE Box 4748, CLEARWATER, FLORIDA 33758-4748
MUNICIPAl SERVICES BUILDli\G, 100 SOUTH MYRTLE AVENCE, CLEAR\~'ATER, FLORIDA 33756
TELEPHONE (727) 562-4650 FAX (727) 562-4659
FINA1\ICE DEPARTMENT
RISK M"''\AGEMENT DMSION
April 14, 2000
Ruth Eckerd Hall
Tess Kristensen, Event Services Manager
1111 McMullen Booth Road
Clearwater, FL 33759
Ms. Kristensen:
Please accept this letter as certification that the City of Clearwater is self-insured for
workers' compensation, liability, and property damage with excess insurance as
shown below. The City has been qualified by the State of Florida as a self-insured
municipal government. Our State Self-Insured Audit Number is 9173. The City's
insurance coverage and limits are as follows:
1. Auto Liability. General Liability. Police Professional Liability. and Public
Officials Liability:
$100,000 per person, $200,000 per occurrence, self-insured retention,
with statutory limits per Section 768.28, Florida Statutes. $5,000,000
Excess with self-insured retention of $500,000 with North River
Insurance Company, effective 10/01/99 for the policy period 10/01/99
through 09/30/00.
2. Workers' Compensation:
$500,000 per occurrence self-insured retention; statutory per
occurrence excess with North River Insurance Company, effective
10/01/99 for the policy period 10/01/99 through 09/30/00.
3. BuildinQ, Contents and Property:
$100,000,000 less $250,000 self-insured retention per occurrence.
Sincerely,
/;../ " ./
lJ~/~:-"~ :.,_~d'~e~(; ~ r ,L~
Leo W"Schrader, Esq. ::
Risk Manager
O:\c CI~', c)>~~ Ft'-=~_:3E.
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