MIDDLE SCHOOL-AGED SUMMER SCHOLARSHIP PROGRAM (4)
AGREEMENT
Between
THE JUVENILE WELFARE BOARD
and
City of Clearwater, Florida, Parks and Recreation Department
(Middle School-Age Summer Scholarships)
I. PURPOSE
The Juvenile Welfare Board of Pinellas County, hereinafter referred to as "JWB", and City of
Clearwater, Florida, Parks and Recreation Department, hereinafter referred to as "Provider", enter
into this mutual Agreement, including all attachments referred to herein, for the period commencing
October 1, 2007 and extending through September 30, 2008.
II. STAFF
Provider agrees to employ staff, at its expense, to execute services provided in accordance with this
Agreement. Such individuals shall not be considered employees of JWB or the County of Pinellas,
and are subject to the supervision, personnel practices and policies of the provider. Unless otherwise
approved by JWB, all staff shall meet qualifications as stated in the application and any approved
revisions which are submitted for fiscal year 07-08 funding.
III. SERVICES
Provider agrees to deliver services as stated in the currently approved program methodology on file at
JWB and to accomplish objectives stated in Attachment 2 in accordance with recognized child welfare
practices, as determined by JWB, in service areas stated in Attachment 3, and pursuant to the
General Conditions listed in Attachment 1, and any special conditions as stated in Section VIII of this
Agreement.
IV. FUNDS
The budget for both JWB and other funds (if any) for accomplishing the above stated services shall be
as set forth in Attachment 4. JWB agrees to reimburse up to $116,098 for Middle School-Age
Summer Scholarships for actual costs incurred for services rendered pursuant to this Agreement.
V. METHOD OF PAYMENT
1. JWB issues reimbursements in accordance with the schedule listed on Attachment V (or on the
preceding working day in case of a holiday). The Provider may select to submit a request for
payment every other week or once a month. Request for payment must be accompanied by the
appropriate documentation as prescribed by JWB.
2. Requests for advance funds may be made, consistent with JWB policy.
VI. TERMINATION
1. It is the intent of the JWB to assure a consistent and orderly delivery of children's services. It is
the further intent of JWB to terminate Agreements only in those situations where such action is
essential to protection of its interests and the interests of children, as determined by JWB.
2. Except as provided in subparagraphs 3 and 4 below, this Agreement may be terminated by either
party upon no less than thirty (30) days notice. Said notice shall be delivered by certified mail,
return receipt requested, or in person with proof of delivery.
3. In the event funds to finance this Agreement become unavailable, JWB may terminate the
contract upon no less than twenty-four (24) hours notice in writing to the Provider. Said notice
Agency: City of Clearwater
Page 1 of 3
Section I
02/25/0811:07:31 AM
shall be delivered by certified mail, return receipt requested, or in person with proof of delivery.
JWB shall endeavor, whenever possible and consistent with its legal obligations and principles of
prudent management to provide 30 days notice for Termination for Lack of Funds. JWB shall be
the final authority as to the availability of funds and extension of notice beyond the minimum time
herein stated.
4. In addition to the rights as set forth in paragraph VI., 2 above, this Agreement may be terminated
by JWB for any breach by Provider of the terms of this Agreement, including all attachments,
upon twenty-four (24) hours written notice. Said notice shall be delivered by certified mail, return
receipt requested, or in person with proof of delivery. JWB at its discretion may waive any breach
by the Provider in writing, but such waiver shall not constitute a waiver of any future breaches,
including breaches of the same type.
5. The above provisions shall not limit JWB's right to remedies at law or to damages.
VII. COMMENCEMENT OF PAYMENT
Unless specifically authorized by JWB, payment for services rendered under this Agreement shall not
commence prior to its effective date.
VIII. SPECIAL CONDITIONS
The following condition(s) apply to all listed programs within City of Clearwater.
1. General Condition #3 (Audit and Management Letter) is waived.
2. General Condition #6 (Board Members and Meetings) is waived.
3. FY 07-08 is a baseline year; contract compliance will not be evaluated for new MOs.
4. The JWB allocation is contingent upon the city maintaining the same level of funding for the
program as was funded in the previous year.
Agency: City of Clearwater
Page 2 of 3
Section I
02/27/084:52:53 PM
,
INDEMNIFICATION
The Parties recognize and agree to abide by the provisions of S768.28, Fla. Stat.
IN WITNESS WHEREOF, the parties hereto have set their hands and seal this~day
8
Of~', \ ,20Gl
Signed, sealed and delivered
In the presence of:
JUVENILE WELFARE BOARD OF
PINELLAS COUNTY
Witness Signature
~~ ~ <L. zh;
Executiv rector
Print Name: V. t4~ Lsn~
4-/~ /~
Date I I
Witness ignature
Print Namej) )f(\r / Pzk!)'-'- -e~eo. iL Y
Print Name:
IN WITNESS WHEREOF, the parties hereto have set their hands and seal this day
8
of , 200~
Countersigned:
CITY OF CLEARWATER, FLORIDA
:f.-,-~ ~
~nk Hibbard w
Mayor
By:~g4~
William B. Horne, II
City Manager
Approved as to form:
~k~'
Assistant City Attorney
Attest:
Agency: City of Clearwater
Page 3 of 3
Section I
ATTACHMENT 1
GENERAL CONDITIONS OF THE AGREEMENT
1. AQreement Revisions
This Agreement, and its attachments constitute the contractual relationship between the Provider and JWB. If
there is any discrepancy between program-related documents, this contract preempts all other documents. No
amendments to this Agreement or its attachments may be made without the prior written approval of JWB and
Provider, except as may be provided in General Condition #4.
2. Fiscal Responsibility - Provider agrees:
A. To maintain books, records and documents in accordance with generally accepted accounting
procedures and practices which accurately and appropriately reflect all expenditures of funds listed in
Attachment 4.
B. That all financial records and supporting documentation shall be subject at all times to inspection, review,
or audit by JWB personnel or its duly authorized agent.
C. To maintain and file with JWB in a timely fashion reports related to services provided under this
Agreement.
D. To retain all financial records, supporting documentation, statistical records, and any other documents
pertinent to this Agreement for a period of five (5) years after termination of this Agreement. If an audit
has been initiated and audit findings have not been resolved at the end of five (5) years, all records shall
be retained until resolution of audit findings.
E. Payments During Disaster Recovery: JWB agrees to support previously approved funded programs
unable to provide normal services for a period of at least 60 days after a disaster has been declared,
provided the program agrees to comply with requests of JWB and the Human Services Disaster
Recovery Task Force. This period may be extended at the discretion of the Board upon recommendation
of the Executive Director.
3. Audit and Manaaement Letter
The Provider agrees to submit to JWB an independent audit of the financial statements of the entity in its
entirety and any accompanying management letter(s) immediately upon receipt by the Provider's board, but
within a period not to exceed 120 days of the close of the agency's fiscal year. The audit must be performed by
a firm licensed to perform audits in the State of Florida and conducted in accordance with generally accepted
auditing standards and standards established by the American Institute of Certified Public Accountants.
The provider's auditor shall not provide any non-audit service to an issuer contemporaneously with the audit,
including: (1) bookkeeping or other services related to the accounting records or financial statements of the
audit client; (2) financial information systems design and implementation; (3) appraisal or valuation services,
fairness opinions, or contribution-in-kind reports; (4) actuarial services; (5) internal audit outsourcing services;
(6) management functions or human resources; (7) broker or dealer, investment adviser, or investment banking
services; (8) legal services and expert services unrelated to the audit. The audit will separately identify JWB
revenues, fees and donations, and expenditures by program.
4. Other Financial Support
A. Provider will report within fifteen working days any changes in non-JWB revenue as they occur during the
JWB fiscal year.
B. JWB funds will not be used for expenditures also funded by other sources.
Agency: City of Clearwater
Page 1 Of 3
Section II
02/25/0811:07:31 AM
C.' Generally, JWB encourages use of its funds as financial match for securing funds from other sources.
However, in such instances Provider is required to obtain prior approval from JWB.
D. Revenues earned in a JWB funded program must remain in that program as a condition of funding.
5. ProQram MonitorinQ
Provider agrees to submit progress reports and other information in such format and at such times as may be
prescribed by JWB (including SAMIS and A.S.S.E.T.), and to cooperate in site visits and other on-site
monitoring (including, but not limited to, access to sites, staff, fiscal and client records, and logs and the
provision of related information). Program staff will adhere to SAMIS Business Rules and all staff who have
any responsibility (supervisory or direct) for SAMIS data entry will be trained in SAMIS within sixty (60) calendar
days of hire. Provider agrees to cooperate with JWB corrective action policy and procedures. Provider agrees
to provide funder representatives access, without presence of the Provider supervisor, to staff or program
participants during any monitoring with or without advance notice. Programs charging a fee for services
supported by JWB funding must forward a copy of the fee schedule to JWB. Lead agencies are responsible for
monitoring subcpntracts funded by JWB.
6. Board Members and MeetinQs
Within 30 days of the effective date of this Agreement, Provider will submit to JWB a calendar of scheduled
Board meetings for the current fiscal year. Approved Board minutes and an updated list of Board Members
shall be submitted in accordance with JWB policy.
7. Nondiscrimination
Programs receiving funding from the Juvenile Welfare Board shall not discriminate against an employee,
volunteer, or participant of the provider on the basis of race, color, gender, religion, national origin, citizenship,
disability, marital status, or age except that programs may target services for specific participant groups as
defined in the application. Additionally, agencies receiving funds shall demonstrate the standards, policies, and
practices necessary to render services in a manner that respects the worth of the individual and protects and
preserves the dignity of people of diverse cultures, classes, races, religions, and ethnic backgrounds.
8. PublicizinQ of JWB Support
Provider agrees to identify JWB support on its letterhead, agency newsletter, and other printed materials, and
to utilize every reasonable opportunity to publicize the support received .from JWB.
9. Publications
Provider agrees to supply JWB, without charge, up to three (3) copies of any publication developed in
connection with implementation of programs addressed by this Agreement. Such publications will state that the
program is supported by JWB. Provider agrees that JWB will have unlimited use of copyrighted materials
developed under this Agreement.
10. AssiQnments and Subcontracts
Provider shall not assign the responsibility of this Agreement to another party nor subcontract for any of the
work contemplated under this Agreement, unless so specified in Attachment 4, without prior written approval of
JWB. No such approval by JWB of any assignment or subcontract shall be deemed in any event or in any
manner to provide for the incurrence of any obligation by JWB in addition to the total dollar amount stated in
this Agreement. All such assignments or subcontracts shall be subject to the conditions of this Agreement and
to any conditions of approval that JWB shall deem necessary.
Agency: City of Clearwater
Page 2 Of 3
Section II
02/25/08 11 :07:31 AM
11. Confidential Information
Provider shall not use or disclose any information which specifically identifies a recipient of services under this
Agreement, and shall adopt appropriate procedures for employees' handling of confidential data with the
following exceptions: a) such information may be revealed as may be necessary to implement General
Conditions 2 and 5; b) such information may be revealed as may be necessary pursuant to applicable federal,
state, or local law and related regulations; and c) such information may be revealed with the written consent
(authorization) of the recipient, or the recipient's responsible parent or guardian, where authorized by law. The
provider is responsible to adopt appropriate policies, notifications, authorizations, and other relevant information
that allows for the sharing of confidential information.
12. Return of Funds
Provider agrees to return to JWB any overpayment due to unearned funds or funds disallowed pursuant to the
terms of this Agreement that were disbursed to Provider by JWB, and such funds shall be considered JWB
funds and shall be refunded to JWB in accordance with its instructions.
13. Special Situations
Provideragrees to inform JWB in a timely manner of any circumstances or events which may reasonably be
considered to jeopardize its capability to continue to meet its obligations under the terms of this Agreement.
This includes the reporting of any critical incidents, including anything that may reflect negatively or critically
upon JWB.
14. Provider Staff Membership on Board
Provider agrees that provider staff shall not serve as members of the Provider's governing board.
15. Measurable Obiectives
Provider agrees to negotiate measurable outcomes for services covered by this contract consistent with
established JWB policies and procedures.
16. Waiver
JWB reserves the right to waive requirements of the above stated Agreement and General Conditions where
warranted by special circumstances.
17. Aaencv & Proaram Data Maintained In 2-1-1 Database
Provider agrees to maintain accurate and up-to-date agency and program data in the 2-1-1 Tampa Bay Cares
database. The Provider will review and update (as necessary) this data at least once annually. The Provider
will list data for newly funded program(s) within thirty (30) calendar days of the date that JWB funds the
program.
18. Funded Aaencv Staff Backaround Checks
All staff employed in a program funded by JWB are required to undergo a national background check.
19. Youth Worker Trainina
Best training for year round staff working directly with youth (ages 11 to 17) is required.
20. Attendance
All Programs are required to keep attendance records.
21. Link to JWB's Websites
Providers with an agency website will include links on their website to the JWB website
(www.jwbpinellas.org) and JWB's About Pine lias Kids website (www.aboutpinellaskids.org) including the
respective logos.
Agency: City of Clearwater
Page 3 Of 3
Section II
02/25/08 11 :07:31 AM
ATTACHMENT 2
City of Clearwater
Middle School-Age Summer Scholarships
MEASURABLE OBJECTIVES
FY 07-08
Client level Measurable Objectives (COG)
All Primary Participants will be measured through the Measurable Objective reporting module in SAMIS within the
contract period. Measured is defined as each participant having all the appropriate administration points required
during the fiscal year based on the language of each Measurable Objective.
Service Component: Teen Summer Camp
2732
Objective Description
Seventy percent (70%) of primary youth will show significant improvement in
developing internal resiliency assets. Significant improvement is defined as an
increase of at least 4 points on the internal assets component of the Healthy
Kids Resilience Assessment (HKRA). The HKRA will be administered during
week one (1) of summer camp and at the completion of summer camp or
episode closure. Staff will enter data into SAMIS within two (2) weeks of data
collection. (CDG Summary)
Seventy percent (70%) of primary youth will show significant improvement in
developing external assets. Significant improvement is defined as an increase
of at least 4 points on the external resiliency assets component of the Healthy
Kids Resilience Assessment (HKRA). The HKRA will be administered during
week one (1) of summer camp and at the completion of summer camp or at
episode closure. Staff will enter data into SAMIS within two (2) weeks of data
collection. (CDG Summary)
Target level %
70 %
Objective 10
2731
70 %
Manual Measurable Objectives
Objective 10 Objective Description
MMO-518 All primary youth will attend at least 80% of the days the youth is enrolled in the summer camp
program. Program staff will take attendance daily within the first two hours of program operation.
Staff will enter data into SAMIS by the end of each week. (SAMIS Attendance Module)
Contracted Service levels
Client level Minimum Service levels (COG)
Primary Participants
Contracted Primary Youth: 140
Contracted Primary Adults: 0
Total Contracted Primary Youth and Adults: 140
Secondary Participants
Estimated Secondary Youth: 0
Estimated Secondary Adults: 0
Total Secondary Youth and Adults: 0
Agency: City of Clearwater
Page 1 Of 2
Section 11\
02/25/08 11 :07:31 AM
Status: Submitted
Group Level Minimum Service Levels (Group Activity)
Section I: Minimum Service Levels for Group Activities
Contracted Youth: 0
Contracted Adults: 0
Total Contracted Youth and Adults: 0
Section II: Number of Activities
Activity Type
Quantity
Section III: Number of Youth and Adults per Activity
Activity Type Youth
Adults
Agency: City of ClealWater
Page 2 Of 2
Section III
02/25/08 11 :07:31 AM
Status: Submitted
ATTACHMENT 3
GEOGRAPHICAL SERVICE AREA
Provider agrees whenever possible to maintain service sites which are accessible by public transportation and
convenient to the target client group. Provider will advise JWB of any changes made in service sites.
The geographical service area for this agreement is as follows:
Program Name
Service will be
provided
countywide
Services will be provided less
than countywide. Service will
be provided in the following zip
codes (list all zip codes of the
target area)
Middle School-Age Summer Scholarships
33755, 33756, 33758, 33759, 33763
Agency: City of Clearwater
Page 1 Of 1
Section IV
02125/08 11 :07:31 AM
ATTACHMENT 4
BUDGET(S)
The provider will deliver services according to the budget(s) following this page.
Revised budgets should be submitted by the provider in accordance with the provision of General Condition 4A as
found in Attachment 1 of this agreement.
Provider may make budget amendments during the fiscal year in accordance with JWB forms and procedures as
delineated in the budget amendment approval guidelines established on 10/05/00. Copies of these guidelines are
available from JWB upon request. In all instances, budget amendments require electronic approval in SAMIS by
JWB staff. For all amendments, the following guidelines apply:
A. Funded programs shall make adjustments in accordance with forms and procedures as established
by JWB staff.
B. A change in an individual position salary or fringe expenditure shall be considered as separate line
items. The program may make transfers between individual salary and fringe lines, but such
transfers may not exceed 10% of individual salary and may not exceed the aggregate amount of
approved salary and fringe.
C. Any adjustments made by funded agencies which are not in accordance with JWB policy shall be
subject to reimbursement of JWB at the discretion of JWB.
No adjustment may be made after the budget amendment closing date in September.
Reimbursement on per diem contracts may not exceed one-fourth of the total annual JWB allocation in any quarter
of the fiscal year without prior JWB approval. Any unused per diem in one quarter may be carried over to a
subsequent quarter within the fiscal year given adequate justification and with the prior approval of JWB.
Agency: City of Clearwater
Page 1 Of 1
Section V
02/25/08 11 :07:31 AM
FORM 2
MIDDLE SCHOOL-AGE SUMMER SCHOLARSHIPS
CURRENT & PROPOSED OPERATING BUDGET
(ROUND NUMBERS UP TO THE NEAREST DOLLAR)
(1 ) (2) (3) (4) (5) (6)
06-07 07-08 06-07 07-08
ACCT# TITLE
PROG. PROG. % JWB JWB %
BUDG. BUDG. CHG. ALLOC. ALLOC. CHG.
Salary Accounts:
569.120 Regular Salaries and Wages $68,113 $76,379\ 12% $0 $0 I 0%
Total Salary :
$68,113
$76,379
12%
$0
$0
0%
Fringe Accounts:
569.210 FICA $3,135 $3,2461 4% $0 $0 0%
569.220 Retirement Contributions $4,014 $5,852 46% $0 $0 0%
569.230 Life and Health Insurance $5,056 $4,941 -2% $0 $0 0%
569.240 Workers Compensation $1,218 $1,055 -13% $0 $0 0%
569.250 Unemployment Compensation $0 $0 0% $0 $0 0%
Total Fringe:
$13,423
$15,094
12%
$0
$0
0%
Operating Expense Accounts:
569.310 Professional Services $38,500 $43,779 14% $0 $0 0%
569.311 Professional ServiceslWorkshops $0 $0 0% $0 $0 0%
569.320 Accounting and Auditing $0 $0 0% $0 $0 0%
569.321 Bank Services $0 $0 0% $0 $0 0%
569.330 Court/Legal Services $0 $0 0% $0 $0 I 0%
569.340 Other Contractual Services $0 $0 0% $0 $0 0%
569.350 Investigations $0 $0 I 0% $0 $0 0%
569.400 Travel and Per Diem $0 $0 0% $0 $0 I 0%
569.401 Conference $0 $0 I 0% $0 $0 I 0%
Agency: City of Clearwater
Page 1 Of 4
Section VI
02/25/08 11 :07:31 AM
Status: Submitted
(1 ) (2) (3) (4) (5) (6)
06-07 07-08 06-07 07-08
ACCT# TITLE
PROG. PROG. % JWB JWB %
BUDG. BUDG. CHG. ALLOC. ALLOC. CHG.
569.402 Transportation $11,315 $11,015 -3% $0 $0 I 0%
569.410 Commu n ications- Telephone $0 $0 0% $0 $0 0%
569.411 Communications-Long Distance $0 $0 0% $0 $0 I 0%
569.412 Communications-Postage and $0 $0 0% $0 $0 I 0%
Shipping
569.413 Communication-Internet $0 $0 0% $0 $0 I 0%
569.430 Utility Services $0 $0 0% $0 $0 I 0%
569.431 Water/Sewer/Sa nitation $0 $0 0% $0 $0 0%
569.440 Rentals & Leases (Building & Land) $0 $0 I 0% $0 $0 I 0%
569.441 Rentals & Leases - Equipment $0 $0 0% $0 $0 0%
569.450 Insurance $0 $0 0% $0 $0 0%
569.460 Repair & Maintenance Services - $0 $0 I 0% $0 $0 0%
Equipment
569.461 Repair & Maintenance Services - $0 $0 I 0% $0 $0 I 0%
Property
569.462 Repair & Maintenance Services - $0 $0 I 0% $0 $0 0%
Grounds
569.463 Vehicle Repair and Maintenance $0 $0 0% $0 $0 0%
Services
569.470 Printing & Binding $0 $0 0% $0 $0 0%
569.471 Copying & Binding $280 $300 I 7% $0 $0 I 0%
569.480 Promotional Activities $0 $0 0% $0 $0 I 0%
569.481 Advertising $0 $0 0% $0 $0 0%
569.493 Match $0 $0 0% $0 $0 0%
569.494 Administrative Cost $0 $0 I 0% $0 $0 I 0%
569.495 Residential Per Diem $0 $0 0% $0 $0 0%
569.496 Day Program Per Diem $0 $0 0% $126,444 $116,098 -8%
Agency: City of Clearwater
Page 2 Of 4
Section VI
02/25/08 11 :07:31 AM
Status: Submitted
(1 ) (2) (3) (4) (5) (6)
06-07 07-08 06-07 07 -08
ACCT# TITLE
PROG. PROG. % JWB JWB %
BUDG. BUDG. CHG. ALLOC. ALLOC. CHG.
569.497 Day Program Subsidy $0 $0 0% $0 $0 I 0%
569.498 Day Program Hourly Unit Cost $0 $0 0% $0 $0 I 0%
569.510 Office Supplies $800 $800 0% $0 $0 0%
569.515 Participant Expenses $37,000 $29,2441 -21% $0 $0 I 0%
569.520 Operating Supplies $7,981 $2,925 -63% $0 $0 0%
569.521 Food & Nutrition $9,400 $4,152 -56% $0 $0 0%
569.540 Subscriptions $0 $0 0% $0 $0 0%
569.541 Books $0 $0 0% $0 $0 I 0%
569.542 Dues & Memberships $0 $0 0% $0 $0 0%
569.543 Educational Materials $0 $0 0% $0 $0 0%
569.544 Educational Training $0 $0 0% $0 $0 0%
569.590 Depreciation $0 $0 0% $0 $0 0%
569.600 Other/Miscellaneous $0 $0 I 0% $0 $0 I 0%
569.640 Machinery & Equipment (Capital $0 $0 0% $0 $0 0%
Outlay)
569.660 Books, Publications, and Library $0 $0 0% $0 $0 0%
Materials (Capital)
UNIT Individual Counseling Units $0 $0 I 0% $0 $0 0%
COST
UNIT Group Counseling Units $0 $0 0% $0 $0 I 0%
COST
UNIT Family Counseling Units $0 $0 0% $0 $0 0%
COST
UNIT Parent Education Units $0 $0 I 0% $0 $0 0%
COST
UNIT Case Management Units $0 $0 I 0% $0 $0 I 0%
COST
UNIT Daily Per Diem Unit $0 $0 0% $0 $0 0%
COST
Total Operating Expense:
$105,276
$92,215
-12%
$126,444
$116,098
-8%
Agency: City of Clearwater
Page 3 Of 4
Section VI
02/25/08 11 :07:31 AM
Status: Submitted
(1 ) (2) (3) (4) (5) (6)
06-07 07-08 06-07 07 -08
ACCT# TITLE
PROG. PROG. % JWB JWB %
BUDG. BUDG. CHG. ALLOC. ALLOC. CHG.
Total Program Expenses:
$183,688
-2%
$186,812
Agency: City of Clearwater
Page 4 Of 4
Section VI
$126,444
$116,098
-8%
02/25/08 11 :07:31 AM
Status: Submitted
FORM 3
MIDDLE SCHOOL-AGE SUMMER SCHOLARSHIPS
SALARY AND FRINGE PREPARATION
FISCAL YEAR 07 -08
% Time Gross Salary In Fringe In JWB Request JWB Request Salary
Position Staff Hrs/Wk Salary Program Program For Salary For Fringe Funding %
#Wks 07 -08 07 -08 07-08 07 -08 07-08
Recreation Coordinator LaTerza, Kathleen 15% $61,691 $9,254 $2,737 $0 $0 0.00%
40
52
Recreation Leader counselor 28, TBD 100% $4,642 $4,642 $355 $0 $0 0.00%
40
52
Recreation Leader counselor 34, TBD 100% $4,642 $4,642 $355 $0 $0 0.00%
40
52
Recreation Leader counselor 29, TBD 100% $4,642 $4,642 $355 $0 $0 0.00%
40
52
Recreation Leader counselor 30, TBD 100% $4,642 $4,642 $355 $0 $0 0.00%
40
52
Recreation Leader counselor 31, TBD 100% $4,642 $4,642 $355 $0 $0 0.00%
40
52
Recreation Leader counselor 32, TBD 100% $4,642 $4,642 $355 $0 $0 0.00%
40
52
Recreation Leader counselor 33, TBD 100% $4,642 $4,642 $355 $0 $0 0.00%
40
52
Recreation Leader-LW counselor 27, TBD 100% $4,874 $4,874 $373 $0 $0 0.00%
40
52
Recreation Leader-LW counselor 26, TBD 50% $4,874 $2,437 $186 $0 $0 0.00%
40
52
Recreation L1auget, John 25% $42,680 $10,670 $3,666 $0 $0 0.00%
Programmer 40
52
Recreation Specialist Miller, Barbara 25% $48,056 $12,014 $4,023 $0 $0 0.00%
40
52
Agency: City of Clearwater
Page 1 Of 2
Section VII
02/25/08 11 :07:31 AM
Status: Submitted
I % Time Gross Salary In Fringe In JWB Request JWB Request Salary
Po!>ition Staff HrslWk Salary Program Program For Salary For Fringe Funding %
#Wks 07 -08 07-08 07 -08 07 -08 07 -08
Recreation Supervisor Halios, Jim 5% $47,607 $2,380 $812 $0 $0 0.00%
II
40
52
Recreation Supervisor Moon, Barbara 5% $45,123 $2,256 $812 $0 $0 0.00%
II
40
52
I TOTALS $287,399 $76,379 $15,094 $0 $0 0.00%
Agency: City of Clearwater
Page 2 Of 2
Section VII
02/25/08 11 :07:31 AM
Status: Submitted
FORM 4
MIDDLE SCHOOL-AGE SUMMER SCHOLARSHIPS
SALARY AND FRINGE PREPARATION NARRATIVE
FISCAL YEAR 07-08
ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
PERCENT
INCREASE/
DECREASE
569.120
Regular Salaries and
Wages
$76,379
12%
8/8/2007 Salary and Fringe increased due to the addition of a Recreation Leader (camp
counselor) at North Greenwood. This will reduce the ratio from 1 counselor to 25 children to
1 :20. Supervising 20 campers each day is more manageable than 25.
569.210
FICA
$3,246
4%
9/7/2007 Municipal employees with a pension plan hired before 1986 do not pay FICA
(Specialist, Miller), those hired after 1986 only pay FICA-Med at 1.45 percent of annual salary.
4 of 5 employees pay FICA med and Miller does not pay any FICA per IRS rules.
Summer staff pay 7.65%.
134+35+355+373+186+33+355+355+355+355+355+355
569.220
Retirement
Contributions
$5,852
46%
8/24/2007 City pension plan is calculated at 16% of annual salary. This percentage increased
from last year due to the state of the economy. The increase is needed to keep the account
fiscally viable. There has been a decrease in the percentage of interest made by the account.
In addition, the programmer positon at Ross Norton was upgraded to programmer II a salary
increase of 5%.
1707 + 361 + 1481 + 381 + 1922 = $5852
569.230
Life and Health
Insurance
$4,941
-2%
9/7/2007 Full time employees receive medical insurance at no cost to the employee; employer's
cost is set by bid, FY 07/08= $6,200. 5 employees receive Group Life insurance at $10
annually. 2 employees receive additional life insurance at 1 % of employee's base salary. 4
employees receive additional management level life insurance.
1041+315+1695+1553+337
569.240
Workers Compensation
$1,055
-13%
9/6/2007 Decrease in total amount due to reduction of summer based on school district
schedule. Summer of 2007 was 13 weeks, summer of 2008 is 10 weeks.
569.250
Unemployment
Compensation
$0
0%
9/7/2007 The City of Clearwater is self insured and does not budget for unemployment
compensation insurance. Unemployment compensation is only paid when we get a claim. There
have been no claims for this budget.
Agency: City of Clearwater
Page 1 Of 11
Section VIII
02/25/0811:07:31 AM
Status: Submitted
ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
PERCENT
INCREASE/
DECREASE
OPERATING EXPENSE BUDGET NARRATIVE
569.310
Professional Services
$43,779
14%
2/15/2008 Youth Arts Corp will be hired to provide artists as part of the educational component.
An instructor will be hired by the City for a fitness and nutrition program that will teach 5 weeks
at each facility.
Planning meetings 6 artists @$25/hr x 20 hrs =$3000 plus 1 teacher @$25/hr x 30 hrs=$750
FICA $3750 x .0765 = $287
Program costs
certified teacher- $25/hr x 5hr/day x 3 days/wk x 10weeks=$3750
FICA 3750 x .0765 = $287
Artists
6 @ $25/hr x 5hr/day x 3days/wk x 10wks =
$22500
FICA $22500 x .0765 = $1721
Supplies-$5000
8% administration = $2984
Fitness/nutrition instructor
Planning $25 per hour x 20 hr = $500
Program $25 x 4 hr/day x 3 days x 10 weeks = $3000
Original Budget Calculation
=3000+750+287+3750+287+22500+1721+5000+2984+500+3000
569.311
Professional
ServiceslWorkshops
$0
0%
Original Budget Calculation
=0+0
569.320
Accounting and Auditing
$0
0%
Original Budget Calculation
=0+0
569.321
Bank Services
$0
0%
Original Budget Calculation
=0+0
569.330
Court/Legal Services
$0
0%
Original Budget Calculation
=0+0
Agency: City of Clearwater
Page 2 Of 11
Section VIII
02/25/08 11 :07:31 AM
Status: Submitted
DERIVATION OF FIGURES AND LINE ITEM $ PERCENT
JUSTIFICATION OF AMOUNT INCREASE/
ACCOUNT # ACCOUNT NAME INCREASE/DECREASE OR OTHER DECREASE
EXPLANATION AS NEEDED
569.340 Other Contractual $0 0%
Services
Original Budget Calculation
=0+0
569.350 Investigations $0 0%
Original Budget Calculation
=0+0
569.400 Travel and Per Diem $0 0%
Original Budget Calculation
=0+0
569.401 Conference $0 0%
Original Budget Calculation
=0+0
Agency: City of Clearwater
Page 3 Of 11
Section VIII
02/25/08 11 :07:31 AM
Status: Submitted
ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
PERCENT
INCREASE/
DECREASE
569.402
Transportation
$11,015
-3%
2/15/2008 NG Field Trips
Celebration station $300
Devil Rays $400
Bowling $250
X treme fun center $300
Capt Memo $280
Kenney Space Cntr $1050
Movies $210
Fun spot park $830
Disney $850
Weeki Wachee $600
Skating $400
Ice skaing $300
Universal studios $850
Phillipe Park $600
Ft Desoto Park $600
Mahaffey Theater $500
RN Field Trips
Game works $225
Ice Skating $150
Roller skating $110
Treasure Island Center $175
Advenure Island $225
Universal studios $400
Bowling $100
Weeki Wachee $275
Ropes course $200
Great explorations $200
Capt Memo $125
Astro laser tag $110
Clw Beach $125
Mahaffey Theater $175
N. Greenwood Complex $100
Bus calculations are based on previous year's data. We use Pinellas County School
Transportation; 2007 rates are $19.20 per hour and $1.00 per mile.
Original Budget Calculation
=300+400+250+300+280+1050+210+830+850+600+400+300+850+600+600+500+225+150+1
10+175+225+400+100+275+200+200+125+110+125+175+100
569.410
Communications-Teleph
one
$0
0%
Original Budget Calculation
=0+0.
569.411
Communications-Long
Distance
$0
0%
Original Budget Calculation
=0+0
Agency: City of Clearwater
Page 4 Of 11
Section VIII
02/25/08 11 :07:31 AM
Status: Submitted
DERIVATION OF FIGURES AND LINE ITEM $ PERCENT
JUSTIFICATION OF AMOUNT INCREASE/
ACCOUNT # ACCOUNT NAME INCREASE/DECREASE OR OTHER DECREASE
EXPLANATION AS NEEDED
569.412 Communications-Postag $0 0%
e and Shipping
Original Budget Calculation
=0+0
569.413 Commun ication-Internet $0 0%
Original Budget Calculation
=0+0
569.430 Utility Services $0 0%
Original Budget Calculation
=0+0
569.431 Water/Sewer/Sanitation $0 0%
Original Budget Calculation
=0+0
569.440 Rentals & Leases $0 0%
(Building & Land)
Original Budget Calculation
=0+0
569.441 Rentals & Leases - . $0 0%
Equipment
Original Budget Calculation
=0+0
569.450 Insurance $0 0%
Original Budget Calculation
=0+0
569.460 Repair & Maintenance $0 0%
Services - Equipment
Original Budget Calculation
=0+0
Agency: City of Clearwater
Page 5 Of 11
Section VIII
02/25/08 11 :07:31 AM
Status: Submitted
DERIVATION OF FIGURES AND LINE ITEM $ PERCENT
JUSTIFICATION OF AMOUNT INCREASE/
ACCOUNT # ACCOUNT NAME INCREASE/DECREASE OR OTHER DECREASE
EXPLANATION AS NEEDED
569.461 Repair & Maintenance $0 0%
Services - Property
Original Budget Calculation
=0+0
569.462 Repair & Maintenance $0 0%
Services - Grounds
Original Budget Calculation
=0+0
569.463 Vehicle Repair and $0 0%
Maintenance Services
Original Budget Calculation
=0+0
569.470 Printing & Binding $0 0%
Original Budget Calculation
=0+0
569.471
Copying & Binding
$300
7%
8/1/2007 Parent manuals
Parent manuals are printed and distributed to each child enrolled in the program.
150 x $2.00each to be paid for by in kind.
Original Budget Calculation
=300
569.480
Promotional Activities
$0
0%
Original Budget Calculation
=0+0
569.481
Advertising
$0
0%
Original Budget Calculation
=0+0
Agency: City of Clearwater
Page 6 Of 11
Section VIII
02/25/08 11 :07:31 AM
Status: Submitted
ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
PERCENT
INCREASE/
DECREASE
569.493
Match
$0
0%
Original Budget Calculation
=0+0
569.494
Administrative Cost
$0
0%
Original Budget Calculation
=0+0
569.495
Residential Per Diem
$0
0%
Original Budget Calculation
=0+0
569.496
Day Program Per Diem
$0
0%
2/21/2008 Daily cost per child:
140kids x 50 days = 7,000 possible days
7,000 possible days x 80% = 5,600 actual days
$116,098 divided by 5,600 days = $20.73 per kid per day.
Although the total dollar amount was decreased, the daily rate was increased for inflation as
approved by JWB. City salaries increased over last FY. Professional contractors salaries and
field trip admissions also increased.
According to the US Dept of Labor, the consumer price index increased last year.
Original Budget Calculation
569.497
Day Program Subsidy
$0
0%
Original Budget Calculation
=0+0
569.498
Day Program Hourly
Unit Cost
$0
0%
Original Budget Calculation
=0+0
Agency: City of Clearwater
Page 7 Of 11
Section VIII
02/25/08 11 :07:31 AM
Status: Submitted
ACCOUNT #
ACCOUNT NAME
DI;RIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
PERCENT
INCREASE/
DECREASE
569.510
Office Supplies
$800
0%
8/1/2007 NG
Pens, paper, markers $600
RN
Pens, paper, markers $200
To be paid by City in kind.
Original Budget Calculation
=600+200
569.515
Participant Expenses
$29,244
-21%
2/15/2008 NG Field Trips
Celebration station 100 x $17 = $1700
Devil Rays 100 x $5=$500
Bowling 100 x $5= $500
X treme fun center 100 x $10 = $1000
Capt Memo 100 x $10 = $1000
Kenney Space Cntr 100 x $15 = $1500
Movies 100 x $8 = $800
Fun spot park 100 x $13 = $1300
Disney 100 x $66 = $6600
Weeki Wachee 100 x $10 = $1000
Skating 100 x $5 = $500
Bowling 100 x $10 = $1000
Ice skaing 100 x $10 = $1000
Universal studios 100 x $40 = $4000
RN Field Trips
Game works 40 x $9.10 = $364
Ice Skating 40 x $10 = $400
Roller skating 40 x $10 = $400
Treasure Island Center 40 x 10 = $400
Advenure Island 40 x $30 = $1200
Universal studios 40 x $40 = $1600
Bowling 40 x $10 = $400
Weeki Wachee 40 x $10 = $400
Ropes course 40 x $17 = $680
Great explorations 40 x $3.75 = $150
Capt Memo 40 x $10 = $400
Astro laser tag 40 x $11.25 = $450
Decrease in total amount due to reduction of summer based on school district schedule.
Summer of 2007 was 13 weeks, summer of 2008 is 10 weeks.
Original Budget Calculation
=1700+500+500+1000+1000+1500+800+1300+6600+1000+500+1000+1000+4000+364+400+
400+400+1200+1600+400+400+680+150+400+450
Agency: City of Clearwater
Page 8 Of 11
Section VIII
02/25/08 11 :07:31 AM
Status: Submitted
ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
PERCENT
INCREASE/
DECREASE
569.520
Operating Supplies
$2,925
-63%
2/15/2008 NG
125 shirts $625
games $200
Trophies $100
Sports equipment $500
Film, video tape $60
DVD movies $200
RN
T shirts $250
Games & equipment $200
Sports equipment $250
Movies $300
Prizes $240
Decrease in total amount due to reduction of summer based on school district schedule.
Summer of 2007 was 13 weeks, summer of 2008 is 10 weeks.
Original Budget Calculation
=625+200+100+500+60+200++250+200+250+300+240
569.521
Food & Nutrition
$4,152
-56%
2/15/2008 NG
3 cookouts $1000
Powerade drink mix $400
Snacks $250
Banquet $1000
RN
Snacks $500
Lunch when no school lunch $500
Powerade $200
Banquet $302
Decrease in total amount due to reduction of summer based on school district schedule.
Summer of 2007 was 13 weeks. summer of 2008 is 10 weeks.
Original Budget Calculation
=1000+400+250+1000+500+500+200+302
569.540
Subscriptions
$0
0%
Original Budget Calculation
=0+0
569.541
Books
$0
0%
Original Budget Calculation
=0+0
Agency: City of Clearwater
Page 9 Of 11
Section VIII
02/25/08 11:07:31 AM
Status: Submitted
ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
PERCENT
INCREASE/
DECREASE
569.542
Dues & Memberships
$0
0%
Original Budget Calculation
=0+0
569.543
Educational Materials
$0
0%
Original Budget Calculation
=0+0
569.544
Educational Training
$0
0%
Original Budget Calculation
=0+0
569.590
Depreciation
$0
0%
Original Budget Calculation
=0+0
569.600
Other/Miscellaneous
$0
0%
Original Budget Calculation
=0+0
569.640 Machinery & Equipment $0 0%
(Capital Outlay)
Original Budget Calculation
=0+0
569.660 Books, Publications, and $0 0%
Library Materials
(Capital)
Original Budget Calculation
=0+0
UNIT COST Individual Counseling $0 0%
Units
Original Budget Calculation
=0+0
Agency: City of Clearwater
Page 10 Of 11
Section VIII
02/25/08 11 :07:31 AM
Status: Submitted
ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
PERCENT
INCREASE/
DECREASE
UNIT COST
Group Counseling Units
$0
0%
Original Budget Calculation
=0+0
UNIT COST
Family Counseling Units
$0
0%
Original Budget Calculation
=0+0
UNIT COST Parent Education Units $0 0%
Original Budget Calculation
=0+0
UNIT COST Case Management $0 0%
Units
Original Budget Calculation
=0+0
UNIT COST Daily Per Diem Unit $0 0%
Original Budget Calculation
=0+0
Agency: City of Clearwater
Page 11 Of 11
Section VIII
02/25/08 11 :07:31 AM
Status: Submitted
FORM 5
Middle School-Age Summer Scholarships
SOURCES OF REVENUE
Funder Type/Funder
05-06
Total
06-07
Budget
06-07
Amend
06-07
Total
07 -08
Budget
07 -08
Amend
07-08
Total
Percent
Increase/
Decrease
Government - Local
(City/County)
City of Clearwater
Grand Total
FY 07-08 Totals
$56,184
$56,184
$60,368
$60,368
$0
$0
$60,368
$60,368
$67,590
$67,590
$0
$0
$67,590
$67,590
12%
12%
$56,184
12%
$60,368
$0
$60,368
$67,590
$0
$67,590
Total Program Revenue
Total Program Budget
Difference
Total CSC Allocation
Agency: City of Clearwater
$183,688
$183,688
$0
$116,098
Page 1 Of 1
Section IX
02/25/08 11 :07:31 AM
Status: Submitted
FORM 6
Middle School-Age Summer Scholarships
SOURCES OF REVENUE
NARRATIVE
Funder Type/Funder
FY 07-08 Total
Narrative
Government - Local (City/County)
City of Clearwater
$67,590
The City of Clearwater Parks and Recreation Department provides in
kind staff and revenue support for this program. The Department is
funded by the general fund which recieves most of its funding from Ad
Valorem taxes. The North Greenwood Complex budget is
supplemented by the City-$3120 in operating, and $150 in advertising.
The budget decreased due to program reduction from 13 weeks to 10
weeks. We charge $30 per child to offset administrative costs.
Agency: City of Clearwater
Page 1 Of 1
Section X
02/25/08 11 :07:31 AM
Status: Submitted
~ '
END OF PROGRAM BUDGET FOR
Middle School-Age Summer Scholarships
Agency: City of Clearwater
Page 1 Of 1
Section XI
02/25/0811:07:31 AM
., ',I.'
ATTACHMENT 5
JWB REIMBURSEMENT SCHEDULE
07 -08 Submission Reimbursement
Reimbursement Date Date
Schedule
1 09/28/07 10/05/07
2 10/12/07 10/19/07
3 10/26/07 11/02/07
4 11/09/07 11/16/07
5 11/23/07 11/30/07
6 12/07/07 12/14/07
7 12/21/07 12/28/07
8 01 /04/08 01/11/08
9 01/18/08 01/25/08
10 02/01/08 02/08/08
11 02/15/08 02/22/08
12 02/29/08 03/07/08
13 03/14/08 03/21/08
14 03/28/08 04/04/08
15 04/11/08 04/18/08
16 04/25/08 05/02/08
17 05/09/08 05/16/08
18 OS/23/08 05/30/08
19 06/06/08 06/13/08
20 06/20/08 06/27/08
21 07/04/08 07/11/08
22 07/18/08 07/25/08
23 08/01/08 08/08/08
24 08/15/08 08/22/08
25 08/29/08 09/05/08
26 09/12/08 09/19/08
Agency: City of Clearwater
Page 1 Of 1
Section XII
02/25/08 11 :07:31 AM