The URL can be used to link to this page

FUNDS AGREEMENT WITH CREATIVITY IN CHILDCARE INC• - � � AGREEMENT This Funds Agreement is made and entered into this �`� day of 1�9� between the City of Clearwater, hereinafter referred to as the City, and Creativity in hildCare, Inc. (R'Club), hereinafter referred to as the A�ency. WHEREAS, it has been determined to be highly desirable and socially responsible to provide the Agency's services to those whose need for such services would not othe;rwise be met; and WHEREAS, the City desires to help those in need of the foregoing by providing funding for the aforementioned service; and WHERLAS, the Agency provides its services and operates in the City; NOW, TH�R�FORE, tl�e parties agree as follows: ARTICLE I. TLRM The term of this agreement shall be for a period of approximately 12 tnonths commencing October 2, 1996 and continuing through the 30th day of September, 1997, (the Termin�rtion. Date), unless earlier terminated under the terms of this agreen�ent. ARTICLE II. RE.SP�NSIBILI'TIES OF THE t��EI�ICX 1. Services to be Provided. The Agency shall provide services in accordance with the proposal submitted by the Agency and approved by the City, which is incorporaked herein by reference. 2. Area to be Served. Services rendered through diis agreernent shall be provided within the corporate limits of the City as it now exists and as its boundaries may be chan�ed during the term of this agreement. 3. Scheduled Reports of Agency Activities. The Agency shall furnish the City Hu��ian Relations Deparhnent, Grants Coordinator, with an annual report of activities conducled under the provisions of this agreement within sixty days of the enci of the Agency's fis�al year. Each report is to identify the number of clients served, the costs of such service, and commentary on the viabilily, effectiveness, and trends affecting the program. 4. Use and Disposition of Funds Received. Funds received by the Agency froan the City shall be used to pay for services as delineated by tlle Agency in the aforementioned proposal. Punds existing and not used for this purpose at lhe end of the term of this agreement shall be deemed excess to the intended purpose and shall be returned to the City. �li �� / ��C�a�' � /t� � .r <� v �r.� _ � r 5. Creation, Use and Maintenance of Financial Records. a. Creation of Records. Agency shall create, maintain and make accessible to authorized City representatives such financial and accounting records, books, documents, policies, practices, and procedures necessary to reflect fully the financial activities of the Agency. Such records shall be available and accessible at all times for inspection, review, or audit by authorized City personnel. b. Use of Records. Agency shall produce such reports and analyses that may be required by the City and other duly authorized agencies to document the proper and prudent stewardship and use of the monies received through this agreement. c. Maintenance of Records. All records created hereby are to be retained and maintained for a period not less than five (5) years from the termination of this agreement. 6. Non-discrimination. Notwithstanding any other provision of this agreement, during the term of this agreement, the Agency for itself, agents and representatives, as part of the consideration for this agreement, does covenant and agree that: a. No Exclusion from Use. No person shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in the operation of this program on the grounds of race, color, religion, sex, handicap, age, or national origin. b. No Exclusion from Hire. In the management, operation, or provision of the program activities authorized and enabled by this agreement, no person shall be excluded from participation in or denied the benefits of or otherwise be subje:ct to discrimination on the grounds of, or otherwise be subjected to discrimination on the grounds of race, color, religion, sex, handicap,age, or national origin. c. Inclusion in Subcontracts. The Agency agrees to include the requirement to adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved sub-contracts. d. Breach of Nondiscrimination Covenants. In the event of conclusive evidence of a breach of any of the above non-discrimination covenants, the City shall have the right to terminate this agreement. 7. Liability and Indemnification. The Agency shall act as an independent contractor and agrees to assume all risks of providing the program activities and services herein agre�d and all liability therefore, and shall defend, indemnify, and hold harmless the City, its officers, agents, and employees from and against any and all claims of loss, liability, and damages of whatever nature, to persons and property, including, without limiting the � � � generality of the foregoing, death of any person and loss of the use of any property, except claims arising from the negligence or willful misconduct of the City or City's agents or employees. This includes, but is not limited to, matters arising out of or claimed to have been caused by or in any manner related to the Agency's activities or those of any approved or unapproved invitee, contractor, subcontractor, or other person approved, authorized, or permitted by the Agency in or about its premises whether or not based on negligence. ARTICLE III. RFSPONSIBILITIES OF THE CITY l. Grant of Funds. The City agrees to provide a total grant of Nine Thousand Six Hundred Dollars ($9,600.00) to fund the program in accordance with this agreement. 2. Payments. The total amount requested will be paid by the City to the Agency within 30 days after execution of this agreement by the City and the Agency but no earlier than October 1 of the budget year for which the funds are authorized. ARTICLE N. DISCLAIMER OF WARRANTIFS This Agreement constitutes the entire Agreement of the parties on the subject hereof and may not be changed, modified or discharged except by written Amendment duly executed by both parties. No representations or warranties by either party shall be binding unless expressed herein or in a duly executed Amendment hereof. ARTICLE V . TERMINATION 1. For Cause. Failure to adhere to any of the provisions of this agreement in material respect shall constitute cause for termination. This agreement may be terminated with 30 day notice. 2. DisposiNon of Fund Monies. In the event of termination for any reason, monies made available to the Agency but not expended in accordance with this agreement shall be returned to t}�e City. ARTICLE VI. NOTICE Any notice required or permitted to be given by the provisions of this agreement shall be conclusively deemed to have been received by a party hereto on the date it is hand- delivered to such party at the address indicated below (or at such other address as such party shall specify to the other party in writing), or if sent by registered or certified mail (postage prepaid), on the fifth (Sth) business day after the day on which such notice is mailed and properly addressed. 3 0 , � � 1. If to Agency, addressed to: 2. If to City, addressed to: � (Type or print Agency address here.) Grants Coordinator Human Relations Department P.O. Box 4748 Clearwater, FL 34618-4748 ARTICLE VII. EFFECTIVE DATE The effective date of this agreement shall be as of the second day of October, 1996. IN VVTTNESS WHEREOF, the parties hereto have set their hands and seals this �o2S�ay of ��w.ri,l�,,, , 1996. � � Cou signed: ayor-Commissioner Approved as to form and legal sufficiency: _ Leslie Dougall S des, Assistant City Attorney Wit esses as to gency: � E d ��t �'/� � S�nnJ ��?�eS� CITY OF CLEARWATER, FLORIDA By: City n er Aitest: ,.�` ��. C hia E. Ctourleaus�-City Clerk .�'`� � ._ By: �� Execut' e irector Attest: � ��a 4 � t r r � � � � � , �' � , � � , � ' � � � � ,� CZTY OF CLEARAATBIL 80CIAL BERVICEB GRA�1T PROJBCT APPLICATIO�i FOR�I Phone: (813) 462-6884 for assistance pue; A. Application Zniormation Applicant: (Sponsor/Developer) Orqanization Name: (If different) Address: City; State; Zip Telephone Number: Contact Person: Title: Creativitv in ChildCare, Inc R'Club (d. b. a.) 4910-D Creekside Dr. Clearwater, FL 34620 (813) 573-1060 _Debra Ballin er Director of Pro ram Services School Age Telephone Number: (813) 573-1060 Period for which funds are being requested: october 1, 1996-September 31, 1997 Signature ' �� ,,.� Board of Dire ors Chairperson Date � �,S � (� NOTE: The City of Clearwater reserves the riqht to fund applicants at a level lower than requested. 2 � B. Aativity (Check oae) Adult Crime Child Abuse Elderly Hunqer Juvenile Crime Physical Illness Parentinq Adolescents . Substance Abuse Unsupervised Children Youth Development Other (Describe Below) x 3 1 : � C. � � D. ' , � � E. � � � ' IF � � ' , � � � AMOIINT OF FII�TDING CUR.RBNTLY REQIIESTED: (Not to exceed $10,000) � $9,600 (4 sites x 2 enrichment specialists x 3 hours per week x 40 weeks x$10) 8P$CIFZCALLY FOR liBAT 11ILL THZB MONS'Y H8 DBED. (Line item budqet for�this amount) This money will be used specifically for contracted services for the R'Club programs at Paul B. Stephens, Kings Highway, Sandy Lane and Eisenhower. BItIEF DEBCRIPTION OF PROJBCT YOII WISH TO FIIND �'1'ILIZING THIS GRANT. R'Club proposes to fund an enrichment program that would support physical development and promote a healthy lifestyle, support academic achievement and enhance creativity and personal competency. The program would utilize specialists in the field of computers for children, academic tutoring, fine arts (dance, drama and two and three dimensional art projects), foreir�n language, asd �es"sonal fitness. The proposed program will involve collaboration with community members who are noted for their expertise in their field. BRIEF DESC1tIPTION OF YOOIL OVERALL ORGANISATION. In 1976, R'Club recognized the need for high quality, accessible and affordable school-age child care and established the first cooperative coaanunity programs in Pinellas County. Currently, R'Club, Creativity in ChildCare, Inc. serves 2,800 children per day in 30 elementary schools, 2 exceptional student education centers, 1 middle school and 7 preschools. As one of the largest, most comprehensive programs of its kind in the nation, R'Club is regarded as a leader and pioneer of school-age child care. 4 - '� :� r N , G. NII'�iHER OF CLIENTB BERVED BY THZB PROGRAM. � ��n �t,; i�,-A� �; i i �o ��_,,.,�a,..xirt3��s p�eg��. �'�'� ldren are ages 4-12. 50� qualify for free or reduced lunches based on the income eligibility guidelines. � H. I. PERCEI�IT7►G$ OF THESE CLIE�1'I'8 WHO AR8 CITIZENB OF CLBA�WATER. 100� of the children served are citizens of Clearwater. CIIRRENT OVERAI.L ORGANIZATION BIIDGET (PLEAB$ ATTACH). See attached J. IF THIB IS START IIP OR MATCHING MONEY, BPECIFY THE DETAILB ie: WSICS AGENCY OR ORGANZZATION WILL PROVIDE THE MATCH, THE REQIIIREKENTS AND THE AMOONT OF THE MATCH. 1C. L. Not apAlicable IS YOIIR AGENCY A REGIBTERED 501(C�(3) NON-PROFIT AGENCY OR IN THE PROCE88 OF BECOMING ONE. R'Club is a registered 501 (C) (3) non-profit agency. DOEB YOIIR FACILZTY SAVE OR IB ZT IN THE PROCE88 OF ACQIIIRINQ THE APPROPRIATE LICENSIIRE FOR THE DELIVERY OF T8E BERVZC$8 DEBCRIBED IN THIB APPLICATION. � ' ' L�J � r � r ' L_l All R'Club facilities are licensed by the Pinellas County License Board for ' G�hildren's Centers. Eisehower R'Club Lic. # C780585, Kings Highway Lic. #C790587, Sandy Lane R'Club Lic. #C860598 and Paul B. Stephens R'Club #C890684. � � � � � �r . ' �; . 1 , CREATIVITY IN �HILDCARE, INC. � AGENCY BUDGET FISCAL YEAR OCTOBER 01, 1995 THRU SEPTEMBER 30, 1996 REVENUE � FEES & REGISTRATION F�JND RAISING PROJECT ALLOWANCE FOR BAD DEBT � CONTRIBUTIONS RESOURCE & REFERRAL PINELLAS COUNTY SCH. BOARD , COORDINATED CHILD CARE - TITLE XX COORDINATED CHILD CARE - TITLE 4A (TIVA) JWB - EXCEPTIONAL SCHOLARSHIP � USDA FOOD PROGRAM INTEREST INCOME MISCELLANEOUS REVENUE L�1 , ' � � ' � ' � , u i TOTALREVENUE EXPENSES SALARIES ACCRUED INCENTIVE PAYMENT EMPLOYER FICA TAX EMPLOYER MEDICARE TAX STATE UNEMPLOYMENT TAX (SUTA) WORKERS COMPENSATION INSURANCE EMPLOYEE BENEFITS EXPENSE RETIREMENT PLAN RECRUITMENT MARKETING/PUBLIC RELATIONS STAFF RECOGNITION BOARD EXPENSE DUES & PUBLICATIONS LICENCES & TAXES PROGRAM EXPENSE FOOD EXPENSE FIELD TRIP EXPENSE FUND RAISING EXPENSE TELEPHONE OFFICE SUPPLIES/EaUIPMENT POSTAGE COPYING PRINTING RENT UTILITIES JANITORIAL SERVICES & SUPPLIES MAINTENANCE & REPAIR TRAINING & EDUCATION TRAVEL AUTO EXPENSE 1995-1996 BUDGET 3548605 2240 -70972 88500 5000 466708 963402 662672 120203 244114 17710 1300 6049483 3276695 81809 188068 44493 52026 43386 200229 49919 14396 73768 20735 1700 13930 3810 �211884 361746 155078 235 38076 41104 10924 36366 36190 154618 47304 16122 83249 53220 61258 16186 1 INSURANCE EXI�NSE PROFESSIONAL SERVICES CONTRACTED SERVICES BANK CHARGES INTEREST EXPENSE DEPRECIATION EXPENSE MISCELLANEOUS EXPENSE NEW PROGRAM DEVELOPMENT CENTER FEES & AGENCY RESERVE TOTALEXPENSES EXCESS OF REVENUE OVER EXPENSES TO/FROM FUND BALANCES TO CAPITAL EXPANSION RESERVE TO OPERATING RESERVE NET RESULT 97842 31140 , 124704 5100 0 80900 33895 100000 0 5862106 187377 65582 121795 �