PROVIDE CHILD CARE SUBSIDIES TO THOSE IN NEED (2)
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AGREEMENT
This Funds Agreement is made and entered into between the City of Clearwater, hereinafter
referred to as the City, and Coordinated Child Care of Pin ell as, Inc. hereinafter referred to as the
Agency.
WHEREAS, it has been determined to be highly desirable and socially responsible to provide
child care subsidies to those who would not otherwise have a means to fill this need; and
WHEREAS, the City desires to help those in need by providing funding for the above services;
and
WHEREAS, the Agency provides such services and operates in the City;
NOW, THERFORE, the parties agree as follows:
ARTICLE I. TERlVI
The term of this agreement shall be for a period of 12 months commencing on the 1st day of
October, 1999 and continuing through the 30th day of September, 2000 (the Termination Date)
unless earlier terminated under the terms of this agreement.
ARTICLE II. RESPONSIBILITIES OF THE AGENCY
1.
Services to be Provided: The Agency shall provide the above stated service in
accordance with the proposal submitted by the Agency and approved by the City, which
is incorporated herein by reference.
2.
Area to be Served: Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed
during he term of this agreement.
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Scheduled Reports of Agency Activities: The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement within sixty days of the end of the Agency's fiscal
year. Each report is to identify the number of clients served, the costs of such service,
and commentary on the viability, effectiveness, and trends affecting the program.
4.
Use and Disposition of Funds Received: Funds received by the Agency from the City
shall be used to pay for the above services as further described in the grant proposal
submitted by the Agency to the City. Funds existing and not used for this purpose at the
end of this agreement term shall be deemed excess to the intended pUlpose and shall be
returned to the City.
5.
Creation, Use, and Maintenance of Financial Records:
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a) Creation of Records: Agency shall create and maintain financial and accounting
records, books, documents, policies, practices, procedures and any information
necessary to reflect fully the financial activities of the Agency. Such records shall
be available and accessible at all times for inspection, review, or audit by
authorized City representatives.
b) Use of Records: Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper
and prudent stewardship and use of the monies received through this agreement.
c) Maintenance of Records: All records created hereby are to be retained and
maintained for a period not less than five (5) years from the termination ofthis
agreement.
6. Non-discrimination: Notwithstanding any other provisions of this agreement during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a) No Exclusion from Use: No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds of race, color, religion, sex, age, national origin, or
disability.
b) No Exclusion from Hire: In the management, operation, or provision of the
program activities authorized and enabled by this agreement, no person shall be
excluded from participation in or denied the benefits of or otherwise be subject to
discrimination on the grounds of or otherwise be subjected to discrimination on
the grounds ofrace, color, religion, sex, age, national origin, or disability.
c) Inclusion in Subcontracts: The Agency agrees to include the requirement to
adhere to Title VI and Title VII ofthe Civil Rights Act of 1964 in all approved
sub-contracts.
d) Breach of Nondiscrimination Covenants: In the event of conclusive evidenced
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement.
7. Liability and Indemnification: The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims ofloss, liability, and
damages of whatever nature, to persons and property, including, without limiting the
generality of the foregoing, death of any person and loss of the use of any property,
except claims arising from the negligence or willful misconduct of the City or City's
agents or employees. This includes, but is not limited to matters arising out of or claimed
to have been caused by or in any manner related to the Agency's activities or those of any
approved or unapproved invitee, contractor, subcontractor, or other person approved,
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authorized, or permitted by the Agency in or about its premises whether or not based on
negligence
ARTICLE III. RESPONSIBILITIES OF THE CITY
1. Grant of Funds: The City agrees to provide a total grant of55,014.00 to fund the
program in accordance with this agreement and subject to City Commission budget
approval.
2. Payments: The total amount requested will be paid by the City to the Agency within 30
days after execution of this agreement by the City and the Agency but no earlier than
October 1 of the budget year for which the funds are authorized.
ARTICLE IV. DISCLAIMER OF W ARR.\1~TIES
This Agreement constitutes the entire Agreement of the parties on the subject hereof and may not
be changed, modified, or discharged except by written Amendment duly executed by both
parties. No representations or warranties by either party shall be binding unless expressed herein
or in a duly executed Amendment hereof.
ARTICLE V. TERMINATION
1. For Cause: Failure to adhere to any of the provisions of this agreement as determined by
the City shall constitute cause for termination. This agreement may by terminated with 5
days notice without any further obligation by City.
2. Disposition of Fund Monies: In the event of termination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be
returned to the City.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall be
conclusively deemed to have been received by a party hereto on the date it is hand-delivered to
such party at the address indicated below (or at such other address as such party shall specify to
the other party in writing), or if sent by registered or certified mail (postage prepaid), on the fifth
(5th) business day after the day on which such notice is mailed and properly addressed.
1.
If to City, addressed to Grants Coordinator, Human Relations Department, P.O Box 4748,
Clearwater, FL 33758
2.
If to Agency, addressed to
Doug Oaks
Coordinated Child Care of Pine 11as, Ine.
6698 68th Ave. ),"orth, Suite B
Pine lias Park, FL 33781-5061
ARTICLE VII. EFFECTIVE DATE
The effective date of this agreement shall be as of the first day of October, 1999.
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ARTICLE VIII. CONTINGENCY
This agreement is contingent upon inclusion by the City Commission of funding for the Social
Services Grants Program in the City of Clearwater Fiscal Year 1999,2000 Operating Budget.
.IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
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;)0( day of 0 c ~b",,- ,1999.
City of Clearwater, Florida
Countersigned:
CITY CLEAR WATER, FLORIDA
By:
Michael Roberto, City Manager
Approved as to form:
Attest:
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Cy t ia E. Gou~i;. City Clerk
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Witnesses as to Agency:
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BY~~
'Prc5id~ ;eKSC. 1A.
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CITY O~' CLEARWATER
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SOCIAL SERVICES GRANT
PROJECT APPLICATION FORM
Phone: (727) 562-4065 for assistance
Due: June 7, 1999
A. Application Information
Applicant:
Coordinated Child Care of Pinellas. Inc.
Organization Name:
(If different)
Address:
City; State; Zip
6698 68th Ave. North. Suite B
Pinellas Park. Florida 33781-5061
Telephone Number:
(727) 547-5700
Contact Person:
Doul! Oakes
Title:
Telephone Number:
Assistant Executive Director
(727) 547-5707
Period for which funds
~mg qu tober 1 1999 to Se lember 30 2000
Signature: ~. Dr. Mvron (Pat) Miller
Board of Directors Chairperson
Date: Mav 14. 1999
Note:
The City of Clearwater reserves the right to fund applicants at a lower level than requested.
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B. Activity (Check one)
Adult Crime
Child Abuse
Elderly
Hunger
Juvenile Crime
Physical Illness
Parenting
Adolescents
Substance Abuse
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Unsupervised
Children X
Youth Development
Other
(Describe Below)
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c. Amount of Funding CUIJently Requested:
(Not to exceed $1O,o<l>)
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$10.000
D. Specifically for what will this money be used.
(Line item budget for this amount)
The $10,000 will be used as local match for drawing down Federal/State dollars at a ratio
of $1.00 to $11.50. The $10,000 will effectively leverage and generate an additional
$115,000 for a total of $125,000. The $125,000 will be used to subsidize direct child care
costs for children of eligible low-income employed families residing in Clearwater. All
dollars will be used for programs and none for administration.
E. Brief description of project you wish to fund utilizing this grant.
The use of the dollars indicated in D above will assist parents in becoming economically
self sufficient and foster healthy growth and development of the children through the
provision of high quality child care and early education services. Although the dollars will
be used for paying the direct child care costs, CCC's program and administrative services
also includes semi-annual eligibility determination, quality assurance monitoring of child
care providers, technical assistance and training for providers, child care resource and
referral, social service referral assistance for clients who do not have case managers, and
providing timely monthly payments to approximately 1,000 providers.
F. Brief description of your overall organization.
Coordinated Child Care of Pinellas, Inc. (CCC) serves Pinellas County in its official State-
designated capacity as a Community Child Care Coordinating Agency (4C agency) for
subsidized child care. We function as a funder and service broker of child care dollars and
services. 4 C agencies are unique when compared to other agencies that primarily provide
direct services. CCC collects grant and other dollars from some 24 different funding
streams and allocates subsidy' dollars to child care providers on behalf of parents of
enrolled children. In this manner, we bring some sense of order to chaotic federal and state
funding mechanisms by offering a very customer-friendly, integrated, "one-stop shopping"
service for families. CCC is the only agency providing this function in Pinellas County.
Therefore, no duplication of services occurs.
CCC serves Clearwater residents at the Clearwater Centre office building, located at 1100
Cleveland Street as the core north county service outpost. Our services are co-located with
state agencies providing public assistance and employment services to our mutual clients.
The Clearwater Centre one-stop greatly enhance service accessibility for Clearwater
residents in need of our services.
CCC's high quality Board and Executive leadership has created a fast growing agency
which is currently one of the largest, if not the largest non-profit agencies in Pinellas
County, in terms of budget size. CCC, in partnership with the Pinellas County License
Board for Children Centers and Family Day Care Homes, has developed the largest
network of license child care providers in the state (more than 1,400). These providers
offer day, evening, weekend, and temporary/emergency care. Additionally, CCC has
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developed and maintajned the largest subcontracted child care jrovider network in the state
with an average of aIlJroximately 600 subcontracted provideIl. Subcontracted child care
providers are assessed routinely to ensure program practices are developmentally
appropriate for the children they serve. Extensive technical assistance and training is also
provided to the provider community. CCC also serves children through a monthly average
of approximately 300 non-contracted relative care providers, in accordance with Federal
"parent choice" policies. CCC consistently meets the general "bottom line" goals of all
non-profits, i.e. producing favorable outcomes at a reasonable cost. Our meaningful
service objectives are consistently met or exceeded, with satisfaction ratings from our
multiple customers averaging 94 %. These results are achieved with lean administrative
costs, accounting for only 3.41 % of our overall annual expenditures.
G. Number of clients served by this program.
The entire subsidized child care prolrram serves a daily average of 8.000 children or
approximatelY 25.000 oer year. The $125.000 generated form the reauested $10.000 will
pay the child care costs for aporoximatelY 50 Clearwater children in the contract year.
H. Percentage of these clients who are citizens of Clearwater.
21%
I. Current overall organization budget (please attach).
$ 31.278.831 (See Attachment I)
J. If this is start up or matching money, specify the details i.e. Which agency or organization
will provide the match, the requirements and the amount of the match.
The $10,000 requested of the City of Clearwater will be pooled with other local match
sources from the Juvenile Welfare Board, United Way, and the City of St. Petersburg.
These local match dollars will be used to match dollars from the Florida Department of
Children and Families which allocates state and federal dollars. The local match
requirement is 8% and, as previously indicated, will generate $11.50 of state/federal
dollars for every $1 of local' match monies.
K. Is your agency a registered 501(c) (3) Non-profit agency or in the process of becoming
one.
Yes, Coordinated Child Care of Pinellas. Inc. is registered and classified as a 501(c)(3)
under the IRS code, and has been such since 1969.
L. Does your facility have or is it in the process of acquiring the appropriate licensure for
the delivery of the services described in this application.
This item is not applicable to CCC since we do not directly operate child care programs.
However, we subcontract with licensed child care centers and homes.
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M. Has your organization rtfeived or is it expected to receive fundijg (whether cash or in-kind
contributions) from the cly of Clearwater during the fiscal year frtn October 1, 1999 through
September 30, 2ooo?
No _L (except through the Social Services Grant Program)
Yes
If yes, please explain:
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Coordinated Child Care of Pinellas, Inc. Agency Budget for October 1, 1999 to September 30,2000
P!ep~!ll~L5I~~9,,_ I ..., ARU_ WAGES __. USlrA, __ Sl'llclal__ _B!'~9uRg __ ._ ---I.. _____ _PROJECT _ _ _____ CCC_ TOTAL, '"
__.__,______ m_d __m_~:~ _ ElQ,1/?J7.~.__ ~Q,~~~_ JQ9!>J~_I!GM_Chlldren'!,__ _ &, D.O,E. Cg>~_____, ,SAFETY NET JWB ____, INDIRECT Agency
REFERRAL TEEN PARENT TRANSPORT LIEF COST Cosls
Salary----------- -----,-,- $'-- 672,138. =--- $744)9( ~~.___ f26;509- --$191)42- -201~439' - .$40~339 -s263,236 --, $ -34,237'--$325:953- $656,303 $3,196,791
Fringe --~~=,=~-=-- =-~-=--=L.!9'!.,_~~ _~15,991 $36,668 ---$5~~34- -$73,294 -$'1T,69if =}~iJ:9j6' '-$9:9211 =_,~l!1,_~~ '=!~~,328 . $941,946
--'. .$0
._'n_..___,_____ --- -- ----..---~.,-,------ -- .-----'-- ----
CC!ntraclual_n ___,_, ____ .L__ 1~"Q~Q ___ $_.____62!43 _!l~~ ,___ ______ ,___n_____~340,OOO .'.. _ $367,943
Accou-"lingJ!I~J!_,____ _,_,__, ..,__n...'_ _,___ $____'-,-085: ____ __'_' _____ m_____ ___ _____,__ __ $35,000, .. _'$36,065
COlllputer _____._ _________,__..__'_' $_____!1,261~,Ooo ___ ,__ _ ________, __.J15O,000, S165,261
travel $ 3,719 400 $35,000 ,- $39,119
conference __.____._ f=J~,QQ9$.---(318 --7229----- -,-- ----- --2500 _"_m____'__ -$60,000 - -- $83,046
~!ep~~: ____,_ ,_,______ ___ )-=-=-_4~35f -----, -~-- ----- __ -=~~:~~~=___.:, =-:-'$125,000 -=:-~)129,351
IlOs'll9~_____'n___u'__,__, m________ ______ $_______ 3,749 __n~ "':"'__):500 ==---=== --====- ___ ______ _$125,990_____ $132,249
food $ 542,940 ,--- . . $542,940
~~ -=~-- ~;I:~--- ~-- -~:: !~-=--~~~-=_ ::.: ~:~::;~=~-~~ -~-:-:~~~:-:m:E ...._:~j:ill -
p_rtn~ng_ _ _._,_} 9,,~C!!l _____ $__.____2,059_ 500__ 5,500 _,___ __un_on ____'_n' __,___ __,_ $55,000 __ $72,059
$_=-: ;~I':-_ . _u_~ .:.~--=:--~:-=~:=- 'j:~ __U--?=- . -~~===~..-=-,:E:E= l:n:lli
~~,:~~nd _____,_ :=~~=~ '$ 8,797,311$-'0~219~65() n_______ ---'-.32125 --25_:9~~=~'633690 ==-~~4,Q,36f ====--= ==--~,~~~'_!E. n_____ $24,:~:~~~
iOChnkiiB'ssI5iance-----' ~__~'?~,_~9Q. ==== -=_'----150 8,113 5500 _==--' $~5,~00 $77,763
~:~~llO~ __~=~ ----==~~_-. _ ~-~ ::~::= ---~_~- -~ ---~_1~~~ ~~n~~~~~ '-~= =.~ m'--H~::
~~~~~~~;~~O~=~~:= '~~~_~_'~-~= (=__75 _____ --_____ _____.____ __,________n_ ____ .-~~~-. .. $75
d_U!!,!Imem~~rshlp,!!____ __,___ '_n_.____ u_ ___ L________~!~ ___,______ _ n_"__ _______-----'n ,,_, $2,500_n_,_ $2,812
dopreCialionn-~:-===-- :'~:-:~= I ,_,_-==__:__, _ ___m=:__~n_:______:=_-_=___=,_~_ ._'n==~=- :~==:___m__ __,~ ==,:=____~~2::--,,-'= $65,000 --- $:~:~~~
l:lJpllaloullay .'... _n._n $67,500 $67,500
Indirect _______n._______' 64~,09! ____!7Q,~~~ ___.._______!!~1!~ _?~,9~ ,___~~,6~9_, ~'_5~_.H ?~9,7~1l.h 6,Q4l,) 22,1,500 2,496,329
direct, budget
Total Aoimcii'lludcll!'-
$ 9,735,369 $--,(180,437-~===75O~,65. $--266.379 j=-=411,146~:-685,727 :~=3;'08:041 $-69,580.~ n 2.551,657 $ 2,496,329 $
$105604601snfi150970 815284 -- 313413 446837-745,252 3,377639 -----7562If 2773157 S
26,780,502
31 276831
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tlea.....at", match
dw malch agency budget