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PROVIDE CHILD CARE FOR THOSE IN NEED 0, AGREEMENT This Funds Agreement is made and entered into between the City of Clearwater, hereinafter referred to as the City, and Coordinated Child Care of Pine lias, Inc., hereinafter referred to as the Agency. WHEREAS, it has been determined to be highly desirable and socially responsible to provide child care to those who would not otherwise have a means to fill these needs; and WHEREAS, the City desires to help those in need by providing funding for the above services; and WHEREAS, the Agency provides such services and operates in the City; NOW, THERFORE, the parties agree as follows: ARTICLE I. TERM The term of this agreement shall be for a period of 12 mon~s commencing on the I st day of October, 2000 and continuing through the 30th day of September, 2001 (the Termination Date) unless earlier terminated under the terms of this agreement. ARTICLE II. RESPONSIBILITIES OF THE AGENCY I. Services to be Provided: The Agency shall provide the above stated service in accordance with the proposal submitted by the Agency and approved by the City, which is attached and incorporated herein by reference. 2. Area to be Served: Services rendered through this agreement shall be provided within the corporate limits of the City as it now exists and as its boundaries may be changed during he term of this agreement. 3. Scheduled Reports of Agency Activities: The Agency shall furnish the City Human Relations Department, Grants Coordinator, with an annual report of activities conducted under the provisions of this agreement by October 31, 2001. Each report is to identify the number of clients served, the costs of such service, and commentary on the viability, effectiveness, results of measurable goals and objectives as set out in the agency's proposal, and trends affecting the program. The agency will also provide a copy of its most recent independent financial audit. 4. Use and Disposition of Funds Received: Funds received by the Agency from the City shall be used to pay for the above services as further described in the grant proposal submitted by the Agency to the City. Funds existing and not used for this purpose at the ,IfJ IO~(:(il-OI (i) \" end of this agreement term shall be deemed excess to the intended purpose and shall be returned to the City. 5. Creation, Use, and Maintenance of Financial Records: a) Creation of Records: Agency shall create and maintain financial and accounting records, books, documents, policies, practices, procedures and any information necessary to reflect fully the financial activities of the Agency. Such records shall be available and accessible at all times for inspection, review, or audit by authorized City representatives. b) Use of Records: Agency shall produce such reports and analyses that may be required by the City and other du1y authorized agencies to document the proper and prudent stewardship and use of the monies received through this agreement. c) Maintenance of Records: All records created hereby are to be retained and maintained for a period not less than five (5) years from the termination ofthis agreement. 6. Non-discrimination: Notwithstanding any other provisions of this agreement during the term of this agreement, the Agency for itself, agents and representatives, as part of the consideration for this agreement, does covenant and agree that: a) No Exclusion from Use: No person shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in the operation of this program on the grounds of race, color, religion, sex, age, national origin, or disability. b) No Exclusion from Hire: In the management, operation, or provision of the program activities authorized and enabled by this agreement, no person shall be excluded from participation in or denied the benefits of or otherwise be subject to discrimination on the grounds of or otherwise be subjected to discrimination on the grounds of race, color, religion, sex, age, national origin, or disability. c) Inclusion in Subcontracts: The Agency agrees to include the requirement to adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved sub-contracts. d) Breach of Nondiscrimination Covenants: In the event of conclusive evidenced of a breach of any of the above non-discrimination covenants, the City shall have the right to terminate this agreement. 7. Liability and Indemnification: The Agency shall act as an independent contractor and agrees to assume all risks of providing the program activities and services herein agreed and all liability therefore, and shall defend, indemnify, and hold harmless the City, its officers, agents, and employees from and against any and all claims of loss, liability, and damages of whatever nature, to persons and property, including, without limiting the f)(J generality of the foregoing, death of any person and loss of the use of any property, except claims arising from the negligence or willful misconduct of the City or City's agents or employees. This includes, but is not limited to matters arising out of or claimed to have been caused by or in any manner related to the Agency's activities or those of any approved or unapproved invitee, contractor, subcontractor, or other person approved, authorized, or permitted by the Agency in or about its premises whether or not based on negligence ARTICLE III. RESPONSIBILITIES OF THE CITY I. Grant of Funds: The City agrees to provide a total grant of $6,700.00 to fund the program in accordance with this agreement and subject to City Commission budget approval. 2. Payments: The total amount requested will be paid by the City to the Agency within 30 days after execution of this agreement by the City and the Agency but no earlier than October I of the budget year for which the funds are authorized. ARTICLE IV. DISCLAIMER OF WARRANTIES This Agreement constitutes the entire Agreement of the parties on the subject hereof and may not be changed, modified, or discharged except by written Amendment duly executed by both parties. No representations or warranties by either party shall be binding unless expressed herein or in a duly executed Amendment hereof. ARTICLE V. TERMINATION 1. For Cause: Failure to adhere to any of the provisions of this agreement as determined by the City shall constitute cause for termination. This agreement may by terminated with 5 days notice without any further obligation by City. 2. Disposition of Fund Monies: In the event of termination for any reason, monies made available to the Agency but not expended in accordance with this agreement shall be returned to the City. ARTICLE VI. NOTICE Any notice required or permitted to be given by the provisions of this agreement shall be conclusively deemed to have been received by a party hereto on the date it is hand-delivered to such party at the address indicated below (or at such other address as such party shall specify to the other party in writing), or if sent by registered or certified mail (postage prepaid), on the fifth (5th) business day after the day on which such notice is mailed and properly addressed. 1. If to City, addressed to Grants Coordinator, Human Relations Department, P.D Box 4748, Clearwater, FL 33758 .d.I 2. If to Agency, addressed to Coordinated Child Care of Pin ell as, Inc., 6698 - 68th Avenue North, Suite B, Pinellas Park, FL 33781-5061. ARTICLE VII. EFFECTIVE DATE The effective date of this agreement shall be as of the first day of October, 2000. .IN WITNESS WHEREOF, the parties hereto have set their hands and seals this ~ II day of -cr~~ , 2001. CITY OF CLEARWATER, FLORIDA Countersigned: BY~.4.3. ~"71. I liam B. Horne II, Interim City Manager Approved as to fonn: JlLL Pamela K. Akin, City Attorney Attest: ~ Witnesses as to Agency: ---'~ .'."') A~ncy: / 0, / BY:->\; i...~'0 C. Cc }...~ preSidelt Myron Miller G::2 ~ ~d-~ Attest: Karen Bustle ~/ CITY OF CLEAR\V ATER SOCIAL SERVICES GRANT PROJECT APPLICATION FORM Phone: (727) 562-4060 for assistance Due: January 26,2001 A. Application Information Applicant: (SponsorlDeveloper) Organization Name: (If different) Address: City; State; Zip Telephone Number: Contact Person: Coordinated Child Care of Pinellas, Inc. Title: Telephone Number: Period for which funds -----,.."-'-'-~, .. are bemr reques,: Signatur"~~"--- 6698 68th Ave. North. Suite _ B Pinellas Park. FL 33781-5061 (727) 547-5700 Doug Oakes Assistant Executive Director (727) 547-5707 October 1,2000 - September 30,2001 Dr. Mvron (Pat) Miller Board of Directors Chairperson Date January 25,2001 NOTE: The City of Clearwater reserves the right to fund applicants at a level lower than requested. 2 ~ B: Activity (Check One) Adult Crime Child Abuse Elderly Hunger Juvenile Crime Physical Illness Parenting Adolescents Substance Abuse Unsupervised X Children Youth Development X Other X (Describe Below) UnemplovrnentlUnderemplovrnent - child care subsidies helps families gam and rem am employed and independent of public assistance (economicallv self-sufficient) School Failure - quality child care practices and developmental screening: services helps to ensure children's normal growth and development and enhances their ability to be ready to learn upon kindergarten 3 /?" C. AMOUNT OF FUNDING CURRENTLY REQUESTED: (Not to exceed $10,000) $10,000 D. SPECIFICALL Y FOR WHAT \VILL THIS MONEY BE USED? (Line item budget for this amount) The $10.000 will be used as local match for drawing down Federal/State dollars at a ratio of $1.00 to $15.66. The $10.000 will effectively leverage and generate an additional $156.600 for a total of $166.600. The $125.000 will be used to subsidize direct child care costs for children of eligible low-income employed families residing in Clearwater. All dollars will be used for programs and none for administration. The state lowered the local match reQuirement from 8% to 6%. which further enhances the leveraging of local dollars. E. BRIEF DESCRIPTION OF PROJECT YOU WISH TO FUND UTILIZING THIS GRANT. The use of the dollars indicated in D above will assist parents in becoming economically self sufficient by enabling them to gain and/or maintain employment and foster healthy growth and development of the children through the provision of high quality child care and early education services. Although the dollars will be used for paving the direct child care costs. CCC's program and administrative services also includes semi-annual eligibilitv determination. Quality assurance monitoring of child care providers. technical assistance and training for providers. developmental screening of the children enrolled in subsidized child care. child care resource and referral. social service referral assistance for clients who do not have case managers. and providing timely monthlv payments to family-selected providers. See Attachment B for the measurable obiective for the proiect. F. BRIEF DESCRIPTION OF YOUR OVERALL ORGANIZATION. Coordinated Child Care of Pinellas. Inc. (CCC) serves Pinellas County in its official State-designated capacity as a Community Child Care Coordinating Agency (4C agency) for subsidized child care. We function as a funder and service broker of child care dollars and services. 4 C agencies are uniQue when compared to other agencies that primarily provide direct services. CCC collects grant and other dollars from some 24 different funding streams and allocates subsidy dollars to child care providers on behalf of parents of enrolled children. In this manner. we bring some sense of order to chaotic federal and state funding mechanisms by offering a very customer-friendly. integrated. "one-stop shopping" service for families. CCC is the onlv agencv providing this function in Pinellas Countv. Therefore. no duplication of services occurs. CCC serves Clearwater residents at the Clearwater Centre office building. located at 1100 Cleveland Street as the core north county service outpost. Our services are co-located with state agencies providing public assistance and employment services to our mutual clients. The Clearwater Centre one-stop greatly enhances service accessibility for Clearwater residents in need of our services. 4 trJ G. NUMBER OF CLIENTS SERVED BY THIS PROGRAM. 13,130 Children H. PERCENTAGE OF THESE CLIENTS WHO ARE CITIZENS OF CLEARWATER. 21.4% I. CURRENT OVERALL ORGANIZATION BUDGET (PLEASE ATTACH). $38,603,000 See Attachment A The agency's most recent independent financial audit is enclosed with this application. The 1999-2000 audit is in the process of being completed. 1. IF THIS IS START UP OR MATCHING MONEY, SPECIFY THE DETAILS i.e.: WHICH AGENCY OR ORGANIZATION WILL PROVIDE THE MATCH, THE REQUIREMENTS AND THE AMOUNT OF THE MATCH. The $10.000 requested of the City of Clearwater will be pooled with other local match sources from the Juvenile Welfare Board. United Wav. and the City of S1. Petersburg. These local match dollars will be used to match dollars from the Florida Department of Children and Families which allocates state and federal dollars. The local match requirement is 6% and. as previously indicated. will generate $15.66 of state/federal dollars for every $1 of local match monies. K. IS YOUR AGENCY A REGISTERED 501 (C) (3) NON-PROFIT AGENCY OR IN THE PROCESS OF BECOMING ONE. Yes. Coordinated Child Care of Pinellas. Inc. is registered and classified as a 501(c)(3) under the IRS code. and has been such since 1969. L. DOES YOUR FACILITY HAVE OR IS IT IN THE PROCESS OF ACQUIRING THE APPROPRIATE LICENSURE FOR THE DELIVERY OF THE SERVICES DESCRIBED IN THIS APPLICATION. This item is not applicable to CCC since we do not directly operate child care programs. However. we subcontract with licensed child care centers and homes. 5 ,'!'O M. HAS YOUR ORGANIZATION RECEIVED OR IS IT EXPECTING TO RECEIVE FUNDING (WHETHER CASH OR IN-KIND CONTRIBUTIONS) FROM THE CITY OF CLEARWATER DURING THE FISCAL YEAR FROM OCTOBER 1, 2000 THROUGH SEPTEMBER 30,2001? YES NO X (except through the Social Services Grant Program) IF YES, PLEASE EXPLAIN: 6 I1ND'IED FUlSDING APPLICATION To: (funder): City of Clearwater For time period of: 10/2000 - 9/2001 Applicant Information (print or tvpe): Legal Name of Organization: Coordinated Child Care of Pinellas, Inc. Complete Address: 6698 68th Avenue North, Suite B Pinellas Park. FL 33781-5061 Phone ( )727 547-5700 Fax( )727 547-5797 E-Mail info@childcareninelJaR. or~ Federal Tax Identification Number: Contact Person: Doug Oakes Title: Assistant Executive Director Organization Type: _Public _Private _ Non-profit -X- Other Service Area: ...JL County _ City of Other Agency currently funded by ( check all that apply): --X.. St. Petersburg Clearwater _ Largo _ Pinellas County _ Area Agency on Aging .2.. Juvenile Welfare Bd. ---L United \Vay ..JL Florida Dept. of Children & Families _ Florida Dept. of Justice _ Pinellas County Foundation _ Allegany Franciscan Foundation _ Eckerd Family Foundation ~Other: Florida Department of Health; Florida Children's Foru~; Pinellas County Edu~atinn F~undatio~ Certifications: (1) If required to register for solicitation of funds, is the Agency currently registered with the State? _ Yes _ No The County? _ Yes -!.. No (2) If incorporated, has the Agency Annual Report been filed with tbe Florida Secretary of State? l Yes_No Name and Title of Agency Representative submitting this funding request: Guy Coolev Executive Dir~~~or Signature of Agency Director (senior staff member) or Board Chair: ./?, ~. ~_______D.te: Ip.e!,/ Received in funder's office by: Date: UFAl M BOARD OF D:(BECTORS -# reauired in Bv Laws = 9 NAME/OFFICER Dr ..'.' on Miller/President Loretta Rieman/Vice President Dr. Judi Vitucci/Secretary Claretha Harris/Treasurer Susan Carlson Diana Dickson vathy Heverly Susan Finlaw-Dusseault Marjorie Karvonen Sue Ann Korsberg Vera Spraggins UFA2 OCCUPATION President, St. Petersburg Theological Seminary Manager of Organizational Developmetn Administrative Director of Medical Affairs, All Children's Hospital Assistant Finance Manager, Pinellas County Government (CPA) Attorney Community Volunteer & M.B.A. Pine lIas County Board of Education AREA OF EXPERTISE Early Childhood Development and relevant training resources. Corporate Child Care and Work/Family Issues, Human Resources Early Childhood Development, Nursing, Quality Improvement, Grantsmanship, and Program Management Accounting, Management Practices Legal Business, Legislative Advocacy and Community Organizing Special Education Program Director Teen Parenting, Management, YWCA of Tampa Bay Human & Social Services, Customer Relations Office Manager & Gerontological Consultant Advanced Registered Nurse Practioner, All Children's Hospital Instructor at St. Petersburg Junior College Office Management & dependent care/at-risk populations Pediatric Health Care, Special Needs Children Education RACE/GENDER W/M W/F W/F B/F W/F W/F W/F W/F W/F W/F B/F Support & Revenue 1. Fundraising & Contributions 2. Foundations Government Funding 3. Federal 4. State 5. County 6. Local · 7. United Way of Pinellas Allocation 8. Other United Way Funding 9. Program Service Fees 10. Investment Income 11. Miscellaneous Revenue Total Revenue Expenses 12. Salaries 13. Employee Benefits 14. Payroll Taxes Sub-Total Salaries & Benefits 15. Professional Fees 16. Occupancy 17. TraveUTransportation 18. Utilities (GaslWater/Power/Phone) 19. Office Expenses (SupplieslPrinting) 20. Outcome Development 21. Membership Fees & Dues 22. Specific Assistance to Individuals .. 23. Miscellaneous Expenses Total Expenses Excessl (Deficit) · Includes the $10,000 requested from the City of Clearwater in this application ** Subsidy reimbursements to child care providers (l(J Attachment A Oct ober 00- September-Q1 Budget $28,025,000 $6,175,000 $120,000 $0 $4,125,000 $155,000 $0 $38,603,000 $3,320,000 $896,400 $4,216,400 $225,000 $175,000 $85,000 $145,000 $375,000 $57,880 o $33,103,720 $220,000 $38,603,000 $0 " Attachment B City of Clearwater Social Services Grants Program 2000-2001 Coordinated Child Care of Pinellas, Inc. Project's Measurable Objectives The following objectives are provided for each of the major service components. Child Care Elil!ibilitv Services 1. All eligible families will remain employed while receiving child care subsidies for the contract period. 2. The agency will maintain an overall customer satisfaction rating of 95% as measured by the results of customer satisfaction survey. Child Care Provider Quality Assessment. Traininl!. and Technical Assistance Services 3. Child care providers, who contract with Coordinated Child Care of Pin ell as, Inc. will maintain an annual average minimum quality assessment score of 86% on the State's Program Quality Assessment Tool. Developmental Screeninl! Services 4. Ninety-five percent (95%) of children receiving subsidies who are determined to be meeting their developmental targets will remain on target at subsequent screenings, as measured by the Ages and Stages Questionnaire during the contract period. 5. All children who are not achieving their developmental targets will receive a second level of evaluation using the Denver or DIAL-R and improvement plans will be implemented during the contract period. 8 /1'