PROVIDE CHILD CARE SUBSIDIES TO THOSE IN NEED
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AGREEMENT
This Funds Agreement is made and entered into between the City of Clearwater, hereinafter
referred to as the City, and Coordinated Child Care of Pin ell as, Inc. hereinafter referred to as the
Agency.
WHEREAS, it has been determined to be higWy desirable and socially responsible to provide
child care subsidies to those who would not otherwise have a means to fill this need; and
WHEREAS, the City desires to help those in need by providing funding for the above services;
and
WHEREAS, the Agency provides such services and operates in the City;
NOW, THERFORE, the parties agree as follows:
ARTICLE I. TERM
The term of this agreement shall be for a period of 12 months commencing on the l8t day of
October, 1998 and continuing through the 30th day of September, 1999 (the Termination Date)
unless earlier terminated under the terms of this agreement.
ARTICLE ll. RESPONSmILITIES OF THE AGENCY
1. Services to be Provided: The Agency shall provide the above stated service in
accordance with the proposal submitted by the Agency and approved by the City, which is
incorporated herein by reference.
2. Area to be Served: Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed
during1he term of this agreement.
3. Scheduled Reports of Agency Activities: The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement within sixty days of the end of the Agency's fiscal
year. Each report is to identify the number of clients served, the costs of such service, and
commentary on the viability, effectiveness, and trends affecting the program.
4. Use and Disposition of Funds Received: Funds received by the Agency from the City
shall be used to pay for the above services as further described in the grant proposal
submitted by the Agency to the City. Funds existing and not used for this purpose at the
end of this agreement term shall be deemed excess to the intended purpose and shall be
returned to the City.
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5. Creation, Use, and Maintenance of Financial Records:
a) Creation of Records: Agency shall create and maintain financial and accounting
records, books, documents, policies, practices, procedures and any information
necessary to reflect fully the financial activities of the Agency. Such records shall
be available and accessible at all times for inspection, review, or audit by
authorized City representatives.
b) Use of Records: Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper
and prudent stewardship and use of the monies received through this agreement.
c) Maintenance of Records: All records created hereby are to be retained and
maintained for a period not less than five (5) years from the termination of this
agreement.
6. Non-discrimination: Notwithstanding any other provisions of this agreement during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a) No Exclusion from Use: No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds of race, color, religion, sex, age, national origin, or
disability.
b) No Exclusion from Hire: In the management, operation, or provision of the
program activities authorized and enabled by this agreement, no person shall be
excluded from participation in or denied the benefits of or otherwise be subject to
discrimination on the grounds of or otherwise be subjected to discrimination on the
grounds of race, color, religion, sex, age, national origin, or disability.
c) Inclusion in Subcontracts: The Agency agrees to include the requirement to
adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved
sub-contracts.
d) Breach of Nondiscrimination Covenants: In the event of conclusive evidenced
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement.
7. Liability and Indemnification: The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims of loss, liability, and
damages of whatever nature, to persons and property, including, without limiting the
generality of the foregoing, death of any person and loss of the use of any property, except
claims arising from the negligence or willful misconduct of the City or City's agents or
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employees. This includes, but is not limited to matters arising out of or claimed to have
been caused by or in any manner related to the Agency's activities or those of any
approved or unapproved invitee, contractor, subcontractor, or other person approved,
authorized, or permitted by the Agency in or about its ,premises whether or not based on
negligence
ARTICLE ill. RESPONSmILITIES OF THE CITY
1. Grant of Funds: The City agrees to provide a total grant of$ 9,377.00 to fund the
program in accordance with this agreement.
2. Payments: The total amount requested will be paid by the City to the Agency within 30
days after execution of this agreement by the City and the Agency but no earlier than
October 1 of the budget year for which the funds are authorized.
ARTICLE IV. DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire Agreement of the parties on the subject hereof and may not
be changed, modified, or discharged except by written Amendment duly executed by both parties.
No representations or warranties by either party shall be binding unless expressed herein or in a
duly executed Amendment hereof
ARTICLE V. TERMINATION
1. For Cause: Failure to adhere to any of the provisions of this agreement in material
respect shall constitute cause for termination. This agreement may by terminated with 30
days notice.
2. Disposition of Fund Monies: In the event of termination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be
returned to the City.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall be
conclusively deemed to have been received by a party hereto on the date it is hand-delivered to
such party at the address indicated below (or at such other address as such party shall specify to
the other party in writing), or if sent by registered or certified mail (postage prepaid), on the fifth
(5th) business day after the day on which such notice is mailed and properly addressed.
1. If to City, addressed to Grants Coordinator, Human Relations Department, P.O Box
4748, Clearwater, FL 33758
2. If to Agency, addressed to Coordinated Child Care of Pin ell as, Inc., Doug Oakes,
Assistant Executive Director, 6698 - 68th Avenue North, Suite B, Pinellas Park, FL
33781-5061.
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ARTICLE VII. EFFECTIVE DATE
The effective date of this agreement shall be as of the first day of October, 1998.
.IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
7~ dayof Oc~~
,1998.
City of Clearwater, Florida
Countersigned:
CITY OF CLEARWATER, FLORIDA
BY_~
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Michael Roberto, City Manager
Approved as to form and legal sufficiency:
Attest:
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John Carassas, Assistant City Attorney
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. a E. Goudeau" -City Clerk
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By ~~, /':-.4~
~M~ ecutlve~r
Witnesses as to Agency:
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CITY OF CLEARWATER
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SOCIAL SERVICES GRANT
PROJECT APPLICATION FORM
Phone: (813) 462-6884 for assistance
Due: May 4, 1998
A. Application Infor.mation
Applicant:
Coor_dinated-Chi Id Care_QL.Einel.laa~nc,~
Organization Name:
(If different)
Address:
_6698 '6atlLAve. NQrth_r---Suit.~B
City; State; Zip
Pinellas_park ,_FIQrid~_,.3 378 L:"5Q_61.
Telephone Number:
( 813-L5A-'1=-520. 0
Contact Person:
Doug Oakes
Title:
-Aasistank-ExecutjYB-DirE~tor
Telephone Number:
(813) 547-5707
Period for
are being
y~l.'akLMill~_
Board of Directors Chairperson
Signature:
Date: May__~~9~8
Note:
The City of Clearwater reserves the right to fund applicants at a
lower level than requested.
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B. Activity (Check one)
Adult Crime
Child Abuse
Elderly
Hunger
Juvenile Crime
Physical Illness
Parenting
Adolescents
Substance Abuse
Unsupervised
Children
Youth Development
Other
(Describe Below)
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C.
Amount of Funding Currently Requested:
(Not to exceed $10,000)
_$J..Jt"JUto
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D. Specifically for what will this money be used.
(Line item budget for this amount)
The $10,000 will be used as local match for drawing down
Federal/State dollars at a ratio of $11.50 to $1.00. The
$10,000 will effectively leverage and generate an additional
$115,000 for a total of $125,000. The $125,000 will be used
to subsidize direct child care costs for children of low-
income employed families, i.e the working poor. All dollars
will be used for programs and none for administration.
E. Brief description of project you wish to fund utilizing this
grant.
The use of the dollars indicated in D above will assist
parents in becoming economically self sufficient and foster
healthy growth and development of the children through the
provision of high quality child care and early education
services. Although the dollars will be used for paying the
direct child care costs, CCC I S program and administrative
services also includes semi-annual eligibility determination,
quality assurance monitoring of child care providers,
technical assistance and training for providers, child care
resource a~d referral, social service referrals for clients
who do not have case managers, and providing timely monthly
payments to approximately 1,000 providers/parents.
F. Brief descr~ption of your overall organization.
Coordinated Child Care of Pinellas, Inc. (CCC) serves Pinellas
County in its official State-designated capacity as a
Community Child Care Coordinating Agency (4C agency) for
subsidized child care. We function as a funder and service
broker of child care dollars and services. 4 C agencies are
unique when compared to other agencies who primarily provide
direct services. CCC collects grant and other dollars from
some 16 different funding streams and allocates subsidy
dollars to child care pl;"oviders on behalf of parents of
enrolled children. In some circumstances the parents are
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reimbursed directly, rather than the providers. In this
manner, we br:Lng some sense of order to Ihaotic federal and
state funding Jecha~isms by offering a ver~customer-friendly,
integrated, "one-stop shopping" service for families. CCC is
the only agency providing this function in Pinellas County.
Therefore, no duplication of services occurs.
CCC provides services at the Clearwater Centre office building
located at 1100 Cleveland Street as the cor~ north county
service outpost. Our services are co-located with state
agencies providing public assistance and employment services
to our mutual clients. The Clearwater Centre one-stop service
center will greatly enhance service accessibility for
Clearwater residents in need of our services.
CCC's high quality Board and Executive leadership has created
a fast growing agency which is currently one of the largest,
if not the largest non-profit agency (ies) in Pinellas County,
in terms of budget size. CCC is also the most effective 4 C
agency in the State with regard the procurement of local
revenue. Additiona~ly, CCC has developed and maintained the
largest child care provider network in the state with an
average of approximately 575 subcontracted providers. CCC
also serves children through another 400. non-contTacted
providers, in accordance with Federal "parent choice"
policies. CCC consistently meets the general "bottom linell
goals of all non-profits, -i. e. producing favorable outcomes at
a reasonable cost. Our meaningful service obj ecti ves are
consistently met or exceeded, with satisfaction ratings from
our multiple customers averaging 98%. These results are
achieved with a lean administrative budget, accounting for
only 3.2% of our overall annual expenditures.
G. Number of clients served by this program.
1,50 D._daily _average_number__of_,chi ldren_enrolled_
H. Percentage of these clients who are citizens of Clearwater.
_22_%
I. Current overall organization budget '(Please attach) .
__$2~,A5D+3 85_-JSee_Attachmentc_I)_
J. If this is start up or matching money, specify the details ie:
Which agency or organization will provide the match, the
requirements and the amount of the match.
The $10,000 requested of the City of Clearwater will be pooled
with other local match sources from the Juvenile Welfare
Board, United Way, and the City of St. Petersburg. These
local match dollars will be used to match dollars from the
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Florida Deparlnent of Children and Famites (formerly HRS)
which allocat~ st~te and federal dollar. The local match
requirement is 8% and, as previously indicated, will generate
$11.50 of state/federal dollars for every $1 of local match
monies. The $10,000 will leverage an additional $125,000.
K. Is your agency a registered SOl(c) (3) Non-profit agency or in
the process of becoming one.
Yes, Coordinated Child Care of Pinellas, Inc. is registered
and classified as a 501(c) (3) under the IRS code, and has been
such since 1969.
L. Does your facility have or is it in the process of acqu1r1ng
the appropriate licensure for the delivery of the services
described in this application.
This item is not applicable to CCC since we do not directly
operate child care programs. However, we subcontract with
licensed child care centers and homes.
Coordinated Child Care of Pinellas
1998-99 At Risk
Budaet Low Income
,Salaries elf 446.410
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Frinoe elf I 156,244
TOTAL 602,654
Contradual
Accountinalaudit
:comouter
travel
conference
teleohone
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DOS1aoe I
food
lrent i
linsurance I
Irlm
IcooYino
printino
advertisino
office supplies i
lsubscriptions I
lorooram suoo
trainina stipend I
child care I 5,448 ,223
technical assiS1ance
therapeutic special needs
cda ~rants
transPOrtation
~rants and loans
nafee schlorshio
DSD orant
ubJic relations
emoloyee morale
,dues/memberships I
depreciation I
cannal outiav
Indirect 528,140
direct budoet 6.050,877
Indirect costs adde I 6.579,017
9899BUD,WK4 04:59 PM 05104/98
O':ild Care
WAGES CIF T:~pr USDA Special Chilcrens's ResourcelReferral Teens Sat Net Low Jnc, Em ,Families
I 564.8761' i 61,956 102.289 1 I 231.3281 159,730 ' ~,442 13.469 378.803 ,
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j 21.ea5, 35.801 j I 80.965 55.906 13.805 4.714 132.581
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I 83.640 I , 138.0911 312.293 215.635 53.247 18.183 511,384
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I I I 1.570 i
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I 2,170 !
I I 6861
,
! i I 3.4751 804
I I 4611
~ ~
2.206 ' 659
I 430,263 ,
1.789
I 'I 971
I I 411
, ! 1,9861 307 2,159
I I 1 127,
1 I 168 '
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~ 259 1.293
680
7,525.866 35.910 555,466 1,964.266
89 950
365
25,000
~ 30,060
18,500
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i I 51,35B !
723,443 I 91.930 30,706 22,960 53.130 4.211 216,083 .
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8.285,448 1.053.240 588;403 351,798 263.052 608.713 48,243 2.475.649
9,011,891' 1,145,1711 639,7611 382,504 286.012 ' 661,844 52,453 2.691,732
Indirect
Line Items
1 551,395 !Salaries elf --
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192,9881Fringe elf
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744.384 TOTAL
75,000 Contradual
33,000 Accounting/audit
37,035 computer
21.483 travel
69,000 conference
78,991 telephone
1.527 Id
53,671 Ipostaoe
food
124.137 rent
104.200 insurance
31,046Irlm
35,526 IcopYino
35.190 Iprintino
8,173ladvertising - -
84,746 office supplies
7,500 subscriptions
60 ,000 ,prooram suoo
training stioend
child care
40.000 ltechnical assistance
jtherapeutic special needs
Icda ~rants
ItranspOrtation
Inaevc schlorshio
nafee schlorshlp
so orant
2,567 ublic relations
2.850 employee morale
1,934 dues/memberships
50.000 depreciation
20,000 capital outlay
1,721,961 Total Indirect Exoenses
19.728.424 Total Program Budoets
21,450,385 'Total Agency Budget
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