PROVIDE CHILD CARE FOR THOSE WHO WOULD NOT OTHERWISE HAVE CHILD CARE
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AGREEMENT
This Funds Agreement is made and entered into this 1'1o.k- day of ~-ta;;;..b'--t ('t'17 between
the City of Clearwater, hereinafter referred to as the City, and COORD A TED CHILD CARE
OF PINELLAS, INC. hereinafter referred to as the Agency.
WHEREAS, it has been determined to be highly desirable and socially responsible to provide child
care to those who would not otherwise have child care; and
WHEREAS, the City desires to help those in need of child care by providing funding for such
services; and
WHEREAS, the Agency provides child care services and operates in the City;
NOW, TIIEREFORE, the parties agree as follows:
ARTICLE I. TERM
The term of this agreement shall be for a period of 12 months commencing on the 1st day
of October, 1997, and continuing through the 30th day of September, 1998, (the
Termination Date), unless earlier terminated under the terms of this agreement.
ARTICLE II. RESPONSmILITIFS OF THE AGENCY
1. Services to be Provided. The Agency shall provide child care in accordance with the
proposal submitted by the Agency and approved by the City, which is incorporated herein
by reference.
2. Area to be Served. Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed during
the term of this agreement.
3. Scheduled Reports of Agency Activities. The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement within sixty days of the end of the Agency's fiscal
year. Each report is to identify the number of clients served, the costs of such service, and
commentary on the viability, effectiveness, and trends affecting the program.
4. Use and Disposition of Funds Received. Funds received by the Agency from the City
shall be used to pay for child care. Funds existing and not used for this purpose at the end
of the term of this agreement term shall be deemed excess to the intended purpose and shall
be returned to the City.
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5. Creation, Use and Maintenance of Financial Records.
a. Creation of Records. Agency shall create, maintain and make accessible to
authorized City representatives such financial and accounting records, books,
documents, policies, practices, and procedures necessary to reflect fully the financial
activities of the Agency. Such records shall be available and accessible at all times
for inspection, review, or audit by authorized City personnel.
b. Use of Records. Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper and
prudent stewardship and use of the monies received through this agreement.
c. Maintenance of Records. All records created hereby are to be retained and
maintained for a period not less than five (5) years from the termination of this
agreement.
6. Non-discrimination. Notwithstanding any other provision of this agreement, during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a. No Exclusion from Use. No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds of race, color, religion, sex, handicap, age, or
national origin.
b. No Exclusion from Hire. In the management, operation, or provision of the
program activities authorized and enabled by this agreement, no person shall be
excluded from participation in or denied the benefits of or otherwise be subject to
discrimination on the grounds of, or otherwise be subjected to discrimination on the
grounds of race, color, religion, sex, handicap,age, or national origin.
c. Inclusion in Subcontracts. The Agency agrees to include the requirement to
adhere to Title VI and Title vn of the Civil Rights Act of 1964 in all approved sub-
contracts.
d. Breach of Nondiscrimination Covenants. In the event of conclusive evidence
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement.
7. Liability and Indemnification. The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed and
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all liability therefore, and shall defend, indemnify, and hold harmless the City, its officers,
agents, and employees from and against any and all claims of loss, liability, and damages of
whatever nature, to persons and property, including, without limiting the generality of the
foregoing, death of any person and loss of the use of any property, except claims arising
from the negligence or willful misconduct of the City or City's agents or employees. This
includes, but is not limited to, matters arising out of or claimed to have been caused by or
in any manner related to the Agency's activities or those of any approved or unapproved
invitee, contractor, subcontractor, or other person approved, authorized, or permitted by the
Agency in or about its premises whether or not based on negligence.
ARTICLE ill. RFSPONSmILITIFS OF TIlE CITY
1. Grant of Funds. The City agrees to provide a total grant of $10,000.00 to fund the
program in accordance with this agreement.
2. Payments. The total amount requested will be paid by the City to the Agency within 30
days after execution of this agreement by the City and the Agency but no earlier than
October 1 of the budget year for which the funds are authorized.
ARTICLE IV. DISCLAIMER OF W ARRANTIFS
This Agreement constitutes the entire Agreement of the parties on the subject hereof and
may not be changed, modified or discharged except by written Amendment duly executed
by both parties. No representations or warranties by either party shall be binding unless
expressed herein or in a duly executed Amendment hereof.
ARTICLE V. TERMINATION
1. For Cause. Failure to adhere to any of the provisions of this agreement in material
respect shall constitute cause for termination. This agreement may be terminated with 30
day notice.
2. Disposition of Fund Monies. In the event of termination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be
returned to the City.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall be
conclusively deemed to have been received by a party hereto on the date it is hand-delivered
to such party at the address indicated below (or at such other address as such party shall
specify to the other party in writing), or if sent by registered or certified mail (postage
prepaid), on the fifth (5th) business day after the day on which such notice is mailed and
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properly addressed.
1. If to Agency, addressed to:
Guy Cooley
Coordinated Child Care
6698 68th Avenue North, Suite B
Pinellas Park, FL 33781
2. If to City, addressed to:
Grants Coordinator
Human Relations Department
P.O. Box 4748
Clearwater, FL 34618-4748
ARTICLE VB. EFFECTIVE DATE
The effective date of this agreement shall be as of the first day of October, 1997.
IN WITNFSS WHEREOF, the parties hereto have set their hands and seals this
,q""aayof~fh~- , 1997.
CITY OF CLEARWATER, FLORIDA
BY~
Ci ager
Approved as to form and legal sufficiency:
Attest:
Q~
John Carassas, Assistant City Attorney
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CITY OF CLEARWATER
SOCIAL SERVICES GRANT
PROJECT APPLICATION FORM
Phone: t8l3) 462-6884 tor asslstance
Due: May 29, 1997
A. Application Information
Applicant:
Coordinated Child Care of pinellas. Inc.
organization Name:
(If different)
Address:
6698 68th Ave. North. suite B
pinellas Park. Florida 33781-5061
City; State; Zip
Telephone Number:
(813) 547-5700
Contact Person:
Douq Oakes
Title:
Assistant Executive Director
Teleppone Number:
(813) 547-5707
Period for which funds
. are(bei~;?(~~~ested' October
SlgnaturXe.,:-- / QQ ---
1. 1997 to September 30, 1998
Dpte: Mav 28, 1997
Miller
Chairperson
Note:
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The City of Clearwater reserves the right to fund applicants at a
lower level than requested.
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B. Activity (Check one)
Adult Crime
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Child Abuse
Elderly
Hunger
Juvenile Crime
Physical Illness
Parenting
Adolescents
Substance Abuse
Unsupervised
Children
Youth Development
Other
(Describe Below)
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C. Amount of Funding Currently Requested:
(Not to exceed $10,000)
$10,000
D. Specifically for what will this money be used.
(Line item budget for this amount)
The $10,000 will be used as local match for drawing down
Federal/State dollars at a ratio of $11.50 to $1.00. The
$10,000 will effectively leverage and generate an additional
$115,000 for a total of $125,000. The $125,000 will be used
to subsidize direct child care costs for children of low-
income employed families, i.e the working poor. All dollars
will be used for programs and none for administration.
E. Brief description of project you wish to fund utilizing this
grant.
The use of the dollars indicated in D above will assist
parents in becoming economically self sufficient and foster
healthy growth and development of the children through the
provision of high quality child care and early education
services. Although the dollars will be used for paying the
direct child care costs, CCC's program and administrative
services also includes semi-annual eligibility determination,
quality assurance monitoring of child care providers,
technical assistance and training for providers, child care
resource and referral, social service referrals for clients
who do not have case managers, and providing timely monthly
payments to approximately 1,000 providers/parents.
F. Brief description of your overall organization.
Coordinated Child Care of Pinellas, Inc. (CCC) serves Pinellas
,County'in its official State-designated capacity as a
Community Child Care Coordinating Agency (4C agency) for
subsidized child care. We function as a funder and service
brofer of child care dollars 'and services. 4 C agencies are
unique when compared to other agencies who primarily provide
direct services. CCC collects grant and other dollars from
some 16 different funding streams -and allocates subsidy
dollars to child care providers. on behalf of parents of
enrolled children. In some circumstances the parents are
reimbursed directly, rather than the providers. In this
manner, we bring some sense of order to chaotic federal and
state funding mechanisms by offering a very customer-friendly,
integrated, lIone-stop shoppingll service for families. CCC is
the only agency providing this function in Pinellas County.
Therefore, no duplication of services occurs.
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CCC recently moveJinto the Clearwater CenLre Iffice build~ng
at 1100 Cleveland street as the core north county serv~ce
outpost. Our services are co-located with state agencies
providing public assistance and employment services to our
mutual clients. The Clearwater Certtre one-stop service center
will greatly enhance service accessibility for Clearwater
residents in need of our services.
CCC's high quality Board and Executive leadership has created
a fast growing agency which is currently one of the largest,
if not the largest non-profit agency(ies) in pinellas County,
in terms of budget size. CCC is also the most effective 4 C
agency in the State with regard the procurement of local
revenue. Additionally, cCC'has developed and maintained the
largest child care provider network in the state with an
average of approximately 500 subcontracted providers. CCC
also serves children through another 460 non-contracted
providers, in accordance with Federal Ilparent choicell
policies. CCC consistently meets the general IIbottom linell
goals of all non-profits, i.e. producing favorable outcomes at
a reasonable cost. Our meaningful service obj ecti ves are
consistently met or exceeded, with satisfaction ratings from
our multiple customers averaging 96%. These results are
achieved with a lean administrative budget, accounting for
only 3.27% of our overall annual expenditures.
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G. Number of clients served by this program.
1,400 daily averaqe number of children enrolled or
approximatelY 1.800 per year
H. Percentage of these clients who are citizens of Clearwater.
I. Current overall organization budget ,(please attach) .
22%
$19.889,902
(See Attachment I)
J. If this is start up or matching money, specify the details ie:
Which agency or organization will provide the match, the
requirements and the amount of the match.
I The $10,000 requested of the City of Clearwater will be pooled
with other local match sources from the Juvenile Welfare
Board, united Way, and the city of st. Petersburg. These
local match dollars will be useq to match dollars from the
Florida Department of Children and Families (formerly HRS)'
which allocates state and federal dollars. The local match
requirement is 8% and, as previously indicated, will generate
$11.50 of state/federal dollars for every $1 of local match
monies.
K. Is your agency a registered SOl(c) (3) Non-profit agency or in
the process of becoming one.
Yes, Coordinated Child Care of pinellas, Inc. is registered
and classified as a 501(c) (3) under the IRS code, and has been
such since 1969.
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Does YOur facilily have or is
the appropriate licensure for
described in this applicatipn.
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it in the process of acquiring
the delivery of the services
This item is not applicable to CCC since we do not directly
operate child care programs. However I we subcontract wi th
licensed child care centers and homes.
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COORDINATED CHILDCARE OF PlNELlAS. INC_
BUDGET 97-88
Attacnment I
A,~ WAGES FAM1l Y USDA I5RC :T ~ (;OA ~ CHIlu ~ SAFEN' I LOW INCOME SEe PI>&! LAS INOIRE<:
H CHAL I PURCHASING Nl'T IEMPLOv= EARLy
, POOL AMIUES CHI DHOOD
cotLABORATIVE
LSaIanes elf TTU,trZ' 367,548 MJil: iI:l,308 1~,767 114,502 8,436 32.204 :20, 733 187.270 35,000 17,596 384,825
LJWB salarv 11 819
rinoe elf 21i 117815 27135 30 499 ~ ll65 38,640 2.699 10305 6634 59 ll26 11,2CO 5,631 123144
IJ\NB frinae 3,
TOTAl l,IM, .&A.~ 1111 111.93C 175,807 193732 151142 11.135 41.509 2 '~7 247,196 46.2llll 23,227 507,968
lConlractual 12.500 1.570 4,440 57,500
IACiiiUnlInc>laudit 2,170 45, CXXl
"""'--, 7 500 6B6 39.437 27,500
IirMf 5,220 3,475 804 32.625
-erence 461 182 37.500
Ite-.one 32,000 2043 60, CXXl
Id 2,000 9,600
I-.... 5,760 220ll ts:>8 66.CXXl
lIaod 430,263
Intnt 38,000 I 1.189 13O,CXXl
h........nee 200 91'1 98, CXXl
Ir1m 4,500 411 35, CXXl
IcooYina 19,201: 22,500
IDririlina 1, 30' 2.159 Il( ~
_'tillinG 12 6,
lIfice suDDlies 6500 2531 1893 168 56,250
bocnlllianS 40 5,200
.........msu.... lDJlllll 259 1,2ll3 SO!! 1764 5O,CXXl
i ll~ 680
ldiild <:a'e 4,177,621 818,289 35,910 555,466 -,"'-" 1,964,265 6,34
-_Ia_..... 89 Il50 3S.3N' 27,500
Neds 365
led.. Grants 6,173
lion ~IW\
........ sch-'" 11084
Iao: IChlorship 1,466
U)arant 415
blic rebltions 3.CXXl
mDiavee monIle 3,CXXl
__ios CXXl
e.....aation 46,CXXl
allitll outlay 16,000 4,190
.CIlaI Direct ~ 4 815 182 ~.150 576.119 =,237 1~,D56 4~ 597,975 _.60( 57,427 .211,4ll2 :':',81 98,052
Indirec:t 7,43% 578.885 357,851 89 132 42 792 17 324 11517 3512 44415 72.018 4265 lM,259 4,145 7,283 1375,198
iTOT Al BUDGET 8.3oUlI55 5,1 12_613 _,882 818,911 250,561 1 Da,::>/::> SO, 793 842.390 1,U41.1118 61.892 2.375.720 5ll,ll57 105,334
TOTAl A 19,889,902
05r2719702:20 PM8U02. W1<4
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