PROVIDE SERVICES FOR THOSE WHOSE NEED WOULD NOT OTHERWISE BE MET
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AGREEMENT
This Funds Agreement is made and entered into this ~~ day of ~ 117& between
the City of Clearwater, hereinafter referred to as the City, and Coordinated Child Care of
Pinellas, Inc., hereinafter referred to as the Agency.
WHEREAS, it has been determined to be highly desirable and socially responsible to provide
the Agency's services to those whose need for such services would not otherwise be met; and
WHEREAS, the City desires to help those in need of the foregoing by providing funding for the
aforementioned service; and
WHEREAS, the Agency provides its services and operates in the City;
NOW, THEREFORE, the parties agree as follows:
ARTICLE I. TERM
The term of this agreement shall be for a period of approximately 12 months
commencing October 2, 1996 and continuing through the 30th day of September, 1997,
(the Termination Date), unless earlier terminated under the terms of this agreement.
ARTICLE II. RESPONSillILITIES OF THE AGENCY
I. Services to be Provided. The Agency shall provide services in accordance with the
proposal submitted by the Agency and approved by the City, which is incorporated
herein by reference.
2. Area to be Served. Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed
during the term of this agreement.
3. Scheduled Reports of Agency Activities. The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement within sixty days of the end of the Agency's fiscal
year. Each report is to identify the number of clients served, the costs of such service,
and commentary on the viability, effectiveness, and trends affecting the program.
4. Use and Disposition of Funds Received. Funds received by the Agency from the City
shall be used to pay for services as delineated by the Agency in the aforementioned
proposal. Funds existing and not used for this purpose at the end of the term of this
agreement shall be deemed excess to the intended purpose and shall be returned to the
City.
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5. Creation, Use and Maintenance of Financial Records.
a. Creation of Records. Agency shall create, maintain and make accessible to
authorized City representatives such financial and accounting records, books,
documents, policies, practices, and procedures necessary to reflect fully the
financial activities of the Agency. Such records shall be available and accessible
at all times for inspection, review, or audit by authorized City personnel.
b. Use of Records. Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper
and prudent stewardship and use of the monies received through this agreement.
c. Maintenance of Records. All records created hereby are to be retained and
maintained for a period not less than five (5) years from the termination of this
agreement.
6. Non-discrimination. Notwithstanding any other provision of this agreement, during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a. No Exclusion from Use. No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds of race, color, religion, sex, handicap, age, or
national origin.
b. No Exclusion from Hire. In the management, operation, or provision of the
program activities authorized and enabled by this agreement, no person shall be
excluded from participation in or denied the benefits of or otherwise be subject
to discrimination on the grounds of, or otherwise be subjected to discrimination
on the grounds of race, color, religion, sex, handicap,age, or national origin.
c. Inclusion in Subcontracts. The Agency agrees to include the requirement to
adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved
sub-contracts.
d. Breach of Nondiscrimination Covenants. In the event of conclusive evidence
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement.
7. Liability and Indemnification. The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims of loss, liability, and
damages of whatever nature, to persons and property, including, without limiting the
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generality of the foregoing, death of any person and loss of the use of any property,
except claims arising from the negligence or willful misconduct of the City or City's
agents or employees. This includes, but is not limited to, matters arising out of or
claimed to have been caused by or in any manner related to the Agency's activities or
those of any approved or unapproved invitee, contractor, subcontractor, or other person
approved, authorized, or permitted by the Agency in or about its premises whether or
not based on negligence.
ARTICLE m. RESPONSffiILITIES OF THE CITY
1. Grant of Funds. The City agrees to provide a total grant of Seven Thousand Dollars
($7,000.00) to fund the program in accordance with this agreement.
2. Payments. The total amount requested will be paid by the City to the Agency within
30 days after execution of this agreement by the City and the Agency but no earlier than
October I of the budget year for which the funds are authorized.
ARTICLE IV. DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire Agreement of the parties on the subject hereof and
may not be changed, modified or discharged except by written Amendment duly executed
by both parties. No representations or warranties by either party shall be binding unless
expressed herein or in a duly executed Amendment hereof.
ARTICLE V. TERMINATION
I. For Cause. Failure to adhere to any of the provisions of this agreement in material
respect shall constitute cause for termination. This agreement may be terminated with 30
day notice.
2. Disposition of Fund Monies. In the event of termination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be
returned to the City.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall
be conclusively deemed to have been received by a party hereto on the date it is hand-
delivered to such party at the address indicated below (or at such other address as such
party shall specify to the other party in writing), or if sent by registered or certified mail
(postage prepaid), on the fifth (5th) business day after the day on which such notice is
mailed and properly addressed.
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1. If to Agency, addressed to:
(Type or print Agency address here.)
2. If to City, addressed to:
Grants Coordinator
Human Relations Department
P.O. Box 4748
Clearwater, FL 34618-4748
ARTICLE VII. EFFECITVE DATE
The effective date of this agreement shall be as of the second day of October, 1996.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
~s~day of \'~~~ , 1996.
CITY OF CLEARWATER, FLORIDA
By: ~
City a er '
Approved as to form and legal sufficiency:
Attest:
Leslie Dougal -S des, Assistant City Attorney
Witnesses as to Agency:
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CITY OF CLEARWATER
SOCIAL SERVICES GRANT
PROJECT APPLICATION FORM
Phone: (813) 462-6884 for assistance
Due: 4/26/96
A. Application Information
Applicant:
Coordinated Child Care of Pinellas. Inc.
OrgaJli7.ation Name:
(If different)
Address
6698 68th Ave. North. Suite B
City; State; Zip
Pinellas Park. Florida 34665-5061
Telephone Number:
(813) 547-5700
Contact Person:
Doug Oakes
Title:
Assistant Director
Telephone Number
(813) 547-5707
October 1. 1996 to September 30. 1997
Dr. Mvron (Pat) Miller
Board of Directors Chairperson
Date: April 25. 1996
Note:
The City of Oearwater reserves the right to fund applicants at a lower level than requested.
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c.
Amount of Funding Currently Requested:
(Not to exceed $10,000)
$10_000
D.
Specifically for what will this money be used.
(Line item budget for this amount)
The $10,000 will be used as local match for drawing down FederaVState dollars at a
ratio of $11.50 to $1.00. The $10,000 will effectively leverage and generate an
additional $115,000 for a total of $125,000. The $125,000 will be used to subsidize
direct child care costs for parents whose children are abused or at-risk of abuse, low-
income employed families, transitioning welfare families, and/or families receiving
SSI. All dollars will be used for programs and none for administration.
E.
Brief description of project you wish to fund utilizing this grant.
The use of the dollars indicated in D above will assist parents in becoming
economically self sufficient and foster healthy growth and development of the children
through the provision of high quality child care and education services. Although the
dollars will be used for paying the direct child care costs, CCC's program and
administrative services also includes semi-annual eligibility determination, quality
assurance monitoring of child care providers, technical assistance and training for
providers, child care resource and referral, social service referrals for clients who do
not have case managers, and providing timely monthly payments to approximately
1,000 providers/parents.
Brief description of your overall organization.
CCC serves Pinellas County in its official capacity as a Central Agency for subsidized
child care. We function as a funder and service broker of child care dollars and
services. Central Agencies are unique when compared to other agencies who primarily
provide direct services. CCC collects grant and other dollars from some 16 different
funding streams and allocates subsidy dollars to child care providers on behalf of
parents of emolled children. In some circumstances the parents are reimbursed
directly, rather than the providers. In this manner, we bring some sense of order to
chaotic federal and state funding mechanisms by offering a very customer-friendly,
integrated, "one-stop shopping" service for families. CCC is the only agency
providing this function in Pinellas County. Therefore, no duplication of services
occurs.
CCC's high quality Board and Executive leadership'has created a fast growing agency
which is currently one of the largest, if not the largest non-profit agency(ies) in
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