AGREEMENT-FUNDING FOR LOW TO MODERATE INDIVIDUALS
I
I
AGREEMENT
This Funds Agreement is made and entered into this ~S~ day of ~. le!"11... between
the City of Clearwater, hereinafter referred to as the City, and Community Service Foundation,
Inc. (Utility Deposit Loan Fund), hereinafter referred to as the Agency.
WHEREAS, it has been determined to be highly desirable and socially responsible to provide
the Agency's services to those whose need for such services would not otherwise be met; and
WHEREAS, the City desires to help those in need of the foregoing by providing funding for the
aforementioned service; and
WHEREAS, the Agency provides its services and operates in the City;
NOW, THEREFORE, the parties agree as follows:
ARTICLE I. TERM
The term of this agreement shall be for a period of approximately 12 months
commencing October 2, 1996 and continuing through the 30th day of September, 1997,
(the Termination Date), unless earlier terminated under the terms of this agreement.
ARTICLE II. RESPONSffiILITIES OF THE AGENCY
1. Services to be Provided. The Agency shall provide services in accordance with the
proposal submitted by the Agency and approved by the City, which is incorporated
herein by reference.
2. Area to be Served. Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed
during the term of this agreement.
3. Scheduled Reports of Agency Activities. The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement within sixty days of the end of the Agency's fiscal
year. Each report is to identify the number of clients served, the costs of such service,
and commentary on the viability, effectiveness, and trends affecting the program.
4. Use and Disposition of Funds Received. Funds received by the Agency from the City
shall be used to pay for services as delineated by the Agency in the aforementioned
proposal. Funds existing and not used for this purpose at the end of the term of this
agreement shall be deemed excess to the intended purpose and shall be returned to the
City.
(!t/,~
~
1
/0 -020~Oc'
OJ)
,I'
-,
I
I
5. Creation, Use and Maintenance of Financial Records.
a. Creation of Records. Agency shall create, maintain and make accessible to
authorized City representatives such financial and accounting records, books,
documents, policies, practices, and procedures necessary to reflect fully the
financial activities of the Agency. Such records shall be available and accessible
at all times for inspection, review, or audit by authorized City personnel.
b. Use of Records. Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper
and prudent stewardship and use of the monies received through this agreement.
c. Maintenance of Records. All records created hereby are to be retained and
maintained for a period not less than five (5) years from the termination of this
agreement.
6. Non-discrimination. Notwithstanding any other provision of this agreement, during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a. No Exclusion from Use. No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds of race, color, religion, sex, handicap, age, or
national origin.
b. No Exclusion from Hire. In the management, operation, or provision of the
program activities authorized and enabled by this agreement, no person shall be
excluded from participation in or denied the benefits of or otherwise be subject
to discrimination on the grounds of, or otherwise be subjected to discrimination
on the grounds of race, color, religion, sex, handicap,age, or national origin.
c. Inclusion in Subcontracts. The Agency agrees to include the requirement to
adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved
sub-contracts.
d. Breach of Nondiscrimination Covenants. In the event of conclusive evidence
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement.
7. Liability and Indemnification. The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims of loss, liability, and
2
I
I
$_,
damages of whatever nature, to persons and property, including, without limiting the
generality of the foregoing, death of any person and loss of the use of any property,
except claims arising from the negligence or willful misconduct of the City or City's
agents or employees. This includes, but is not limited to, matters arising out of or
claimed to have been caused by or in any manner related to the Agency's activities or
those of any approved or unapproved invitee, contractor, subcontractor, or other person
approved, authorized, or permitted by the Agency in or about its premises whether or
not based on negligence.
ARTICLE m. RESPONSIDILITIES OF THE CITY
1. Grant of Funds. The City agrees to provide a total grant of Five Thousand Dollars
($5,000.00) to fund the program in accordance with this agreement.
2. Payments. The total amount requested will be paid by the City to the Agency within
30 days after execution of this agreement by the City and the Agency but no earlier than
October 1 of the budget year for which the funds are authorized.
ARTICLE IV. DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire Agreement of the parties on the subject hereof and
may not be changed, modified or discharged except by written Amendment duly executed
by both parties. No representations or warranties by either party shall be binding unless
expressed herein or in a duly executed Amendment hereof.
ARTICLE V. TERMINATION
I. For Cause. Failure to adhere to any of the provisions of this agreement in material
respect shall constitute cause for termination. This agreement may be terminated with 30
day notice.
2. Disposition of Fund Monies. In the event of termination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be
returned to the City.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall
be conclusively deemed to have been received by a party hereto on the date it is hand-
delivered to such party at the address indicated below (or at such other address as such
party shall specify to the other party in writing), or if sent by registered or certified mail
(postage prepaid), on the fifth (5th) business day after the day on which such notice is
mailed and properl y addressed.
3
I
.
"
1. If to Agency, addressed to:
2. If to City, addressed to:
I
(Type o,r print Agency ad~ress here;.) f\
q 2S- La~v t ew K.dL.
C\eqrvJO-Jed, Fir- 3lfio I ~
Grants Coordinator
Human Relations Department
P.O. Box 4748
Clearwater, FL 34618-4748
ARTICLE VII. EFFECTIVE DATE
The effective date of this agreement shall be as of the second day of October, 1996.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
~'i-V(iay Of(\l~ ,1996.
Approved as to form and legal sufficiency:
W~y
Gerald J. Spilatro
jJU~1u>i:. ~
Marg et Eaton
CITY OF CLEARWATER, FLORIDA
By: fJ,F
City a r
Attest:
r -l\\U~ A ". :'2, . .~Jh..~
~oudeau, City Clerk
BY:.~
PresIdent Lee Regulski
Attest:
j/ t- /1,' ~,Jdf.
/~
Secretary Sylvia M. Costello
_--: -.
-- '
4
I'
I'
I
I
I"
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
CITY 01' CLBARWATBR
r-':':"-"~=':7~-"";--r,";-':"'- -
;Ii)'"' - n~';I:J,'~
tJ,~ -'-'w::-,_'. ':~!:
~ . i i;
r ~ r
~nl"l 2 6 ,.......".'
t i l\ : ,,~
SOCIAL SBRVICBS GRANT
PROJBCT APPLICATIOH PORK
4/26/96
Phone: (813) 462-6884 for assistance
Due:
A. ApplicatioD IDforaatioD
Applicant:
(Sponsor/Developer)
Community Service Foundation
orqanization Name:
(If different)
Address:
925 Lakeview Road
City; state; Zip
Telephone Number:
Clearwater, FL 34616
813-461-0618
Contact Person:
S. G. Evans, Jr.
Title:
Executive Director
Telephone Number:
Period for which funds
are beinq requested:
813-461-0618
1996-97
Signature ~
Lee Regulski
Board of Directors Chairperson
Date 4/26/96
HOTE:
The City of Clearwater reserves the riqht to fund applicants at a
level lower than requested.
2
I
I
B. Acti vi ty (Check ODe)
Adult Crime
Child Abuse
Elderly
Hunqer
Juvenile crime
Physical Illness
Parentinq
Adolescents
Substance Abuse
unsupervised
Children
Youth Development
other
(Describe Below)
x
Establish a Loan Fund to helD low to moder~tp ;nrnmp f~mi'ipc with ngpoiit",
(see attached overvi ew) for City of Clearwater Utili ties.
3
'I
I
I
I
I
I
I
I
I
I
I
I
,I
I
I
I
I
I
I
I'
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
C.
D.
I
I
HOUNT OJ' J'UBDIIfG CUlUlBN'lLY UQUBSTBD:
(Not to exceed $10,000)
$5,000
SPBCIPICALLY POR lIDT WZLL HIS MOOY BE USBD.
(Line item budget for this amount)
Loans to clients to pay for utility deposits
B.
BRIEl' DBSCRIPTIOIf OJ' PROJBC'l' YOU WISH TO J'UBD UTILIZIIfG THIS
GRANT .
Establishment of a loan fund to enable low to moderate income families with
children to hel a the de osits involved in movin into affordable housing.
eposlts lnc u e e ectrlc orl a ower, wa er an or gas 1 y 0 earwater
Utilities), and security deposits (landlords). We propose ta guarantee the
payment of these deposits and have the tenant family attend a tailored CSF
Budaetina Class and uoon satisfactory comoletion of the course to begin
repayment of the no interest laan guarantee. When the full amount has been
collected a check will be sent to the rovider and become the ro ert of
the tenant family. see attached overview
J'.
BRIEl' DESCRIPTIOIf OJ' YOUR OVBRALL ORGAlfIZATIOIf.
See attached brochure
4
G.
H.
X.
J.
I
'I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
IlUKBER 01' CLXDTS SERVED BY TIIXS PROGRAK.
80
PERCEN'l'AGB 01' TIIBSE CLXDlTS no ARE CITIZDlS 01' CLBARRTER.
100%
CURREN'l' OVERALL ORGANIZATION BUDGET (PLEASE ATTACH).
$665,096
11'.' THIS IS START UP OR HATCHING HONEY, SPECII'Y TBE DETAILS ie:
lIBICK AGENCY OR ORGANIZATION WILL PROVXDB THB HATCH, TBB
REQUIRBKElfTS AND TIlE AMOUNT 01' TIlE HATCH.
No match of loan funds expected; however, operating budget to
provide counselors, site, utilities, etc. will be paid by
Community Service Foundation from other revenue sources (see budget)
It.
IS YOUR AGENCY A REGISTERED SOl(C) (3) NON-PROI'IT AGENCY OR XN
THE PROCESS 01' BECOKING ONE.
YES
L.
DOES YOUR PACILITY BAVE OR IS IT IN THE PROCESS 01' ACQUIRING
'1'BB APPROPRIATE LICDlSURE POR THE DELIVERY 01' TBB SERVICES
DESCRIBED IN THXS APPLICATION.
YES
5
I'
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
ATTACHMENT TO PAGES 3/4 - "OVerview" of Deposit Loan Fund
A major im~ediment for new families (newly formed, formerly
homeless, Just out of transitional housing, etc.) who want to
find fair, safe, affordable rental housin9' is paying various
cash deposits needed; typically electric~ty ($160); rent ($420);
and water ($180). The problem is growing as renting and utility
costs increase; those increases are being passed on to the
tenants.
For year, our counselors have recognized the need for move-in
deposit assistance. Last year, when Clearwater Social Services
Program sought mini-proposals, our counselors asked for and
received a $5,000 grant to be used as a loan fund.
The money has been loaned to residents of the City of Clearwater
for assistance paying deposit(s) to the City of Clearwater
utilitf Department. Those selected are loaned up to $180, have
suffic~ent income/vs. debts/expenses to make repayment likely,
and are elderly or have young children.
In the first three months of 1996, we have loaned 20 families
(all residents of Clearwater) a total of $2702 with an average
loan of $135 per family. The original grant of $5,000 has turned
more than twice. We anticipate making in excess of $10,000 in
loans from the original $5,000 9rant. 55% of the amount loaned
to these families has been repa~d TO DATE; some families have
been unable to make payments because of continuing financial
problems. This program has been a critical part of their ability
to move into affordable rental housing which had been beyond
their reach - only because of the deposits required.
In the coming year, we expect to loan funds for deposits to over
80 families.
We attach a copy of the agreement signed by each client, which
clarifies responsbilities u~on receiving this loan. We also
attach a copy of the criter~a used by our counselors. Counselors
write letters and call clients who are past due in their
payments, which encourages additional clients to complete their
payments. However, a few clients have moved out of the area and
cannot be contacted.
Any client who does not re~ay this loan in full cannot receive
any additional emergency f~nancial assistance for rent/mortgage
payments or utility payments using funds from PEMA, Florida
Power, or other sources.
with Community Service Foundation's staff experience in financial
assistance, currently through the "We Care" fund from Clearwater,
FEMA, and Florida Power as well as other occasional sources, we
have the skill to determine which are best candidates for this
program. No other agency in North pinellas County is currently
prov~ding such a mix of resources to keep families in affordable
hous~ng.
J
I
COMMUNITY SERVICE FOUNDATION
TOTAL AGENCY
ANNUAL BUDGET 1996-97
EXPENSES:
Salaries
Fringe Benefits
Office EXJ?enses
Fund Rais~ng Expenses
F.V. Family Center
Facility Acquisition
Property Operation
TOTAL EXPENSES:
REVENUE :
Rental Property
Contributions
Fees (Programs) ,
Dividends/Interest
Fund Raising
Grants
FV Grant/JWB
TOTAL REVENUE:
$154,570
35,103
52,385
4,150
44,500
161,252*
213,136
$665,096
$290,600
35,000
14,600
38,700
4,700
243,296*
38,200
$665,096
*includes $45,000 to purchase S. Greenwood apartment complex site
'I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
BOARD
OF
TRUSTEES
PRESIDENT
Lee Regulski
VICE PRESIDENT
Mary M, Vaughn
TREASURER
D, Alan Rotz
SECRETARY
MacLane Norcross
TRUSTEES
Harry B, Jamieson
I', Emil C Marq,uardt, Jr,
R Bruce McManus
Barbara Rosenblum
Walter H Sanford
~, CUTlVE DIREcrOR
. Sam Evans
COMPREHENSIVE
FORDABLE HOUSING
RESOURCE PROJEcr
DIREcrOR
Charles D, Mann
I ADMINISTRATIVE
ASSISTANT
Aora Maclean
I
PROGRAMS
Central Housing
Assistance Service
liVey Memorial Apartments
usa Lupton-Goddard Apartments
IndatiOn Village Apartments
Fair Housing Services
fordable Housing Services
I
I
I
I
I
111 South Garden Avenue · Clearwater, Horida 34616 . (813) 461-0618
New address: 925 Lakeview Rd., Clearwater 34616
April 26, 1996
Eleanor Breland
Human Relations Director
City of Clearwater
P.o. Box 4748
Clearwater FL 34618
Dear Ms. Breland:
On behalf of Community Service Foundation, I am
enclosing a request for Social Service Funding for
Oct. 1, 1996- Sept. 30, 1997, for $5,000, to be used
as a Deposit Loan Fund. As you know, this program was
instituted this past year, and has been very
successful so far.
We are pleased to submit this request. Please contact
me with any questions.
Very truly yours,
COMMUNITY
~ FOlINDATION
S.G. Evans, Jr.
Executive Director
SGE/jj
enclosures
I
I
, I
' .
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
-
461-0618
Imagine the hardship for a family sleeping
in their car and taking showers at a public
park!
By helping families find affordable, stable
homes, children can attend the same school
year round and parents can keep jobs.
Some of the simplest things in life are not
~ible without an affordable, permanent
oome. Children can't form friendships, and
become involved in community activities.
Their parents find it difficult to maintain a
home with the burden of new security and
utility deposits each time they must move.
OUR SERVICES INCLUDE:
. Finding affordable homes for low to
moderate income families, single working
parents, elderly widows.
. Assistance with rental and utility
payments.
. Training in skills needed to obtain a
mortgage or lease, such as budgeting,
home maintenance, and applying for a
mortgage or lease.
. Mediation for families facing eviction or
foreclosure.
. Cooperation with other area agencies in
finding food, medieal care and other help.
WE NEED YOUR HELP
Founded in 1941, as an independent, non-
profit organization, by the Willis T. Spivey
family, Community Service Foundation has
aided thousands of families each year. weal
businesses, individuals, grants and limited
governmental support continue to make
possible our service to low and moderate
income families in Pinellas County.
Every family needs a home - but not every
family has one.
Become part of our ''building crew."
PLEASE HELP A FAMILY FIND A
HOME BY SENDING BACK THIS
FORM OR CALLING:
COMMUNITY SERVICE FOUNDATION
461-0618
Cl Yes, I am interested in learning more
about Community Service Foundation.
Cl Yes, I would like to tour your
apartments.
Cl Yes, I would like to'make a donation to
Community Service Foundation, a non-
profit 501(c)3 corporation.
I enclose $
Cl Yes, I would like to volunteer at
Community Service Foundation.
NAME
ADDRESS/APT
OTY
srAm
:llP
HOME PHONE
BUS, PHONE
-
----~--------------
OUR GOAL:
~
;:t
;:t
....
a.
Q
;::
~
~
~
'11
~.
....
.
To Provide
Affordable Homes
For Families Who
Struggle To Maintain
A Stable Home.
~
5'
;:t
~
....
5'
S
-
~Cl)'g
li'~ ~
II> (,II
.. t"'
E II>
II>PI' e
~~. e.
o () ~
~~ tn
c,>P- CD
e 3.
a> (').
~ CD
~ 61
o s::
::s
~
g
~
;:t
~
~
~
~
111 S. Garden Ave.
Clearwater, Florida 34616
461-0618
Q-u !=if
CDCD (1):1
i!3-U" -v
a~~lg,
!l!~CIit-
"N 60
"1110 CD'"
r 'P
Finding An
Affordable
Home Is
A Problem!
-,
We Help Working ~
Families Find Homes
COMMUNI'IY SERVICE FOUNDATION
. .
-------~-~---------
I-
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
CRITERIA FOR DEPOSITS; CITY OF CLEARWATER GRANT
1. MUST LIVE WITHIN CITY LIMITS
2. MUST BE FAMILIES WITH CHILDREN
3. INCOME GUIDELINES: (FEDERAL POVERTY LEVEL)
4. PREFER AT LEAST ONE MEMBER OF THE H/H BE EMPLOYED,
IF NOT, AND AFDC IS SOLE INCOME, THEN FAMILY SHOULD BE
ON HUD.
5. EACH CASE TO BE HANDLED BY A COUNSELOR TO DETERMINE
ELIGIBILITY.
6. ALL RECORDS SHOULD BE KEPT BY ONE PERSON WITH ACCESS
AVAILABLE TO ENTIRE STAFF.
7. FOLLOW UP ON PAYMENTS IS A MUST.
8. NOTE: THIS IS A LOAN PROGRAM, NOT A GRANT PROGRAM.
~
I,
I
. ---- _.-:~
(C.R.F.)' $ at elearwater. Florida
\( AFTER DATE FOR VALUE RECEIVED
PROMISE TO PAY COMMUNITY SERVICE FOUNDATION.
WITH INTEREST THEREON AT THE RATE OF -0- % PER ANNUM.
FROM (DATE) UNTIL FULLY PAID. NO INTEREST PAYABLE.
THE MAKER AND ENDO~SER OF THIS NOTE FURTHER AGREE THAT IF
AN ACTION BE BROUGHT AGAINST THEM FOR NON PAYMENT, THAT
THE FULL SUM WILL BECOME DUE AND PAYABLE IMMEDIATELY AND
THE MAKER AND ENDORSER WILL BE LIABLE FOR REASONABLE
ATTORNEY'S FEES CHRAGED WITH THE COLLECTION OF THIS
INDEBTEDNESS. I, (WE) AGREE TO THESE TERMS.
SIGNED AND SEALED THIS DAY OF 1995.-,
MAKER: LEGAL SIGNATURE
WITNESS (COUNSELOR)
I FURTHER AGREE THAT IN THE EVENT THAT I DEFAULT IN ANY PAYMENT
C.S.F. HAS MY PERMISSION AS WELL AS THE RIGHT TO HAVE MY
UTILITIES DISCONNECTED.
PAYMENT SCHEDULE:
.'
.'
.
l-/:'.'
",
I
I
I
I
I
I
I
,I
I
I
I
I
I
I
I
I
I
I