INTERLOCAL AGREEMENT (2)
INTERLOCAL AGREEMENT
THIS INTERLOCAL AGREEMENT, entered into this :J...O '*--
,day o&~~-^-, 2002, by and between the COMMUNITY
REDEVELOPME T AGENCY OF THE CITY OF CLEARWATER, FLORIDA, a
Florida redevelopment agency, hereinafter referred to as "the CRA", and the
DOWNTOWN DEVELOPMENT BOARD, a special district organized and
operating pursuant to the ordinances and laws of the City of Clearwater, herein
called "the DDB",
WHEREAS, the CRA and the DDB in the spirit of cooperation
desire to offer the downtown constituents the opportunity to utilize more
efficiently the public dollars collected for each entity; and
WHEREAS, the CRA and the DDB have a special obligation to
ensure wise and sound administration of the programs, including the Main Street
Program; and
WHEREAS, the CRA and the DDB desire to enter into an Interlocal
Agreement outlining the scope of services and responsibilities.
NOW, THEREFORE, in consideration of the mutual covenants and
promises herein contained, the parties hereto agree as follows:
1. Scope of Duties. The services that the CRA will provide are:
a) Prepare correspondence for DDB members
b) All DDB funds will be kept in the City's bank accounts and will
be segregated for accounting purposes in the City's records as
a separated, interest-earning fund
c) Assist with preparation and monitoring of the annual budget and
prepare amendments as necessary
d) Prepare monthly financial reports
e) Insure that the annual audit is conducted
f) Prepare agendas and distribute packets to DDB members prior
to each meeting
g) Prepare meeting notices for monthly and special DDB meetings
h) Attend meetings and record and transcribe minutes including
special and sub-committee meetings
i) Coordinate the clerical work of the election procedures
j) Handle all phone inquiries and follow up on the calls
k) Handle any special mailing notices
2! -0 ~{0 -(/:<
(If)
I) Know the millage rate setting requirements and assure the DDB
meets all the requirements
m) Serve as coordinator for DDB special activities
n) Assist in the evaluation of a public relations program
0) Solicit sponsorships or support for events and publications
p) Assist with event calendar and marketing plan
q) Establish a distribution network for the promotional pieces
r) Make retail retention calls and assist with retail recruitment
s) Assist in establishing a downtown office space leasing plan
t) Administer the Fac;ade Improvement Grant and Historic Fac;ade
Improvement Grant programs
u) Assist in looking into other incentive options to improve
downtown properties
v) Assist with promoting design related programs to the downtown
community
w) Assist with volunteer recruitment for various downtown projects.
x) Other administrative duties as mutually agreed
2. Compensation. The budget for the CRA for the services listed in
Section 1 above shall be as follows:
Personnel and Administration
$45,427
The compensation shall be deducted from the estimated $60,834 tax increment
payment due from the DDB to the CRA, for administrative costs listed above. In
the event the DDB requests staff attendance at field trips or conferences, such
costs shall be reimbursed out of the DDB travel budget.
3. Term. The term of this Interlocal Agreement shall be for one year
commencing October 1, 2002 and ending September 30, 2003.
4. Notice. Sixty (60) days notice of cancellation by either party to the
other pursuant to this Interlocal Agreement shall be given in writing and hand
delivered or mailed as follows:
City: Ralph Stone, Assistant City Manager &
Executive Director
CRA of the City of Clearwater, Florida
Post Office Box 4748
Clearwater, Florida 33758-4748
DDB: Chairperson
Downtown Development Board
Post Office Box 1225
Clearwater, Florida 33757 -1225
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Upon termination, all DDB records and funds shall be delivered to
the DDB.
5. Entire Agreement. This document embodies the whole
agreement of the parties. There are no promises, terms, conditions or
allegations other than those contained herein. This agreement shall be binding
on the parties, their successors, assigns and legal representatives.
6. Filing Effective Date. As required by Section 163.01 (11),
Florida Statutes, this Interlocal Agreement shall be filed with the Clerk of the
Circuit Court of Pinellas County, after execution by the parties and shall take
effect upon the date of filing.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement as of the date set forth above.
COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF CLEARWATER, FLORIDA
By:
Approved as to form:
Attest:
~J?~
...-a-ry . ~ff ./ .
Assistant City Attorney
~~(~-l:L. ()~ o.
Cy ia E. Goudeau.
City lerk
DOWNTOWN DEVELOPMENT BOARD
~
By:
Glenn Warren, Chairperson
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