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AGENCY RESOLUTION NUMBER 83-4 CRA R 83-1 .- .,. . RESOLUTIO( . c ~A. 1/ I J A G FN C Y No. ~3 - 4 (C f\ R t\g.3 - I) A RESOLUTION ADOPTING A SET OF RULES TO GUIDE THE COMMUNITY REDEVELOPMENT AGENCY IN CONDUCTING ITS BUSINESS AND MEETINGS. WHEREAS, the Community Redevelopment Agency was established by Resolution 81-68 of the City of Clearwater, pursuant to provisions of state law; and WHEREAS, the Communi ty Redevelopment Agency at the present time does not have a set of guidelines or rules to guide it in the conduct or business; and WHEREA~, the Community Redevelopment Agency desires to adopt and implement such a set of rules or guidelines; . NOW, THEREFORE, BE IT RESOLVED BY THE CO~~UNITY REDEVELOPMENT AGENCY OF THE CITY OF CLEARWATER, FLORIDA, IN SESSION DULY fu~D REGULARLY ASSEMBLED, AS FOLLOWS: ' That the Community Redevelopment Agency of Clearwater, Florida, hereby adopts the following rules to govern it in the consideration of its affairs and business presented to it; RULE 1 The membership of the Community Redevelopment Agency shall be composed of the Mayor-Commissioner and Commissioners of the City of Clearwater. A quorum for the transaction of business by the Redevelopment Agency shall consist of three (3) members. Presiding Officer of the Redevelopment Agency shall be the Mayor~Commissioner of the Clearwater City Commission, who shall be known as the Chairman of the Communi ty Redevelopmen t Agency. In case of his absence, the Vice Mayor shall assume those responsibilities, and if both are absent, the senior Commissioner in years of service shall preside. The Presiding Officer shall preserve order. The Presiding Officer may call to order any member of the Agency who shall violate any of the rules; and, the Presiding Officer shall decide all questions of order, subject to a majority vote on a motion to appeal. The chair shall recognize all members who seek the floor under correct procedure. Normally, ~embers of the public shall be allowed to speak. All questions shall be stated and put by the Presiding Officer, and the Presiding Officer shall declare all votes. RULE 2 The Ci ty ~,fanager of the Ci ty of Clean;ater shall also serve as the Executive Director of the Conmunity Redevelopment Agency. The City Clerk shall serve as the clerk for the Community Redevelopment Agency and shall make correct minutes of the proceedings of each Redevelopment Agency meeting, and shall furnish copies 1'7/ - I - 2/ -o}~ ~[}() (f) of thainuf,s of each regularly sche'~led me.ing to the Chairmarr and to each me~ber at least twenty-four (24) hours prior to the next regular meeting. Su~h minutes shall stand confirmed at the regular meetIng of the Redevelopment Agency without the reading thereof in open meeting unless some inaccuracy or error be pointed out by some member of the agency present, and in such event, an appropriate correction shall be made. Upon request, the City Manager will cause the City Clerk to provide any member with transcribed excerpt of tapes of Redevelopment Agency meetings. RULE 3 All motions shall be made and seconded before debate. All resolutions and contracts require three (3) affir- mative vo;es for passage. RULE 4 A copy of each resolution when passed shall be furnished by the City Clerk to the heads of all City departments concerned. RULE 5 The Community Redevelopment Agency shall meet immediately prior to the conduct of business at City Commission meetings. Meetings of the Community Redevelopment Agency shall be call- ed from time to time by the Chairman, Executive Director, or any two of the me~bers. Every effort shall be made to pro- vide at least twenty-four (24) hours public notice of any special meetings. Except for items advertised for public hearings, items may be removed from the agenda and additional items may be added. The agenda may be re-ordered. Minutes shall be taken and distributed by the City Clerk. RULE 6 The Community Redevelopment Agency shall appoint any committees or advisory boards as may be required for successful execution of Redevelopment Agency business. RULE 7 According to applicable provisions of state law, no member shall voluntarily or involuntarily acquire any personal interest, direct or indirect, in any community redevelopment project, in any property included or proposed to be included in any community redevelopment project, or in any contract or proposed contract in connection with any community redevelopment project. Should any member involuntarily acquire any interest in a community redevelopment project, that interest shall be immediately disclosed in writing. If any member presently owns or controls or owned or con- trolled within the preceding two (2) years any in- terest, direct or indirect, in any property included or planned to be included in a community redevelopment project, that interest shall immediately be disclosed in writing, and such disclosure shall be eritered upon the minutes of the City Commission of the City of Clear- water. Any member disclosing such interest shall not participate in any decision of the Community Redevelop- ment Agen~y affecting such property. - 2 - )10 .-' RULE 8 I . I The City officials whose regular attendance shall be required during the sittings of the Redevelopment Agency shall be the City Clerk,;Executive Director and the City Attorney or their substitutes; but all or any other officers of the City shall be bound to attend any meet- ings upon direction of the Executive Director or by special request of any member to the Executive Director. RULE 9 No citizen, except those determined to be out of order and subject to removal by the Chief of Police, shall be excluded from any meeting of the Redevelopment Agency whether it be regularly scheduled or specially called. RULE 10 Any member of the Redevelopment Agency who voted with the prevailing side may move a reconsideration of any action of the whole Redevelopment Agency provided that the motion be made at the same meeting at, which the action was taken. A motion to reconsider shall be in order at any time (during the meeting at which the action was taken) except when a motion on some other subject is pending. No motion to reconsider shall be made more than once on any subject or matter at the same meeting. Redevelopment Agency action may be rescinded by a 4/5 vote. The motion may be made by any member. RULE 11 The Executive Director, City Attorney, or any member may agenda an item. Any citizen may request to be agendaed, even though staff has assured petitioner that adverse action may result. The Chair cannot depar.t from the prescribed agenda but the Redevelopment Agency may do so by a 4/5 vote or by consensus in response to a suggestion from the Chair. RULE 12 These rules, or any of them, with the exception of pro- visions of state law, may be amended or temporarily suspended at any meeting of the Redevelopment Agency by an affirmative vote of four (4) members thereof. These rules are for the efficient and orgerly conduct of the business ,of the Redevelopment Agency only, and no viola- tion of such rules shall invalidate any action of the Redevelopment Agency when approved by the majority votes. RULE 13 Any member of the Redevelopment Agency making a motion or second shall address the Chairman and await recogni- tion before speaking. The Chair must recognize any person who seeks the floor while entitled to it. The person making the motion is entitled to the floor first for debate. No one is entitled to the floor a second time on the same motion as long as any other member who has not spoken on the issue desires the floor. When a motion is made and seconded, it shall be stated by the Chairman before any debate shall be in order. Upon presentation of agenda items, members may ask questions and request additional information prior to making motions. For a member to discuss a matter while no motion is pending requires permission from the Redevelopment Agency. i>lotions and any amendments can - 3 - Jh1 . be wi Ira'ill Lr modified by the maker t any t! prior to the Chair stating the question on the motion; after that time, the permission of the Redevelopment Agency majority must be obtaine~. The Chair cannot close debate as long as any member who has not exhausted his right to debate desires the floor except by an affirma- tive vote of four (4) members. A tie vote shall consti- tute a continuance to the next regularly scheduled meeting. RULE 14 The following motions are not debatable: To adj ourn To lay on the table To take from the tab Ie For the previous question RULE 15 Individuals speaking on non-agenda items shall be limited to five minutes. RULE 16 All material prepared by the Executive Director for the Redevelopment Agency shall be provided to the press and to the public via a special box in the City Clerk's office. Reports shall be made available in the Clerk's office for the public to check out and study at leisure. RULE 17 All mail to the Agency Chairman and members arrIvIng at City Hall received pursuant to law or in connection '-lith the transaction of official business by the City of Clearwater shall be copied immediately and provided to the other members and to the press with the following exceptions: (a) Mail from governmental agencies, addressed to the Chai rman cle arly in tended for the Chie f Administrative Officer of the Redevelopment Agency which requires administrative action or staff action, will be delivered to the Executive Director with informational copy to th e Ch ai rman . (b) ( c) ( d) (e) I~rt , Anonymous letters will not be distributed. Publications and lengthy agenda materials for other boards upon which the members serve will not be copied. Only the agendas will be circulated. Items of considerable length (such as petitions) will not be copied, but instead a memo will be distributed an- nouncing the availability of the item in the office. Mail with the '-lords similar to "Personal", "Confidential", or "For the Addressee Only" will be delivered unopened to the addressee. The Chairman and members receiving individually addressed mail will be responsible for replying, asking the Executive Director or City Attorney to reply, or placing the matter on the agenda for formal Redevelopment Agency consideration. - 4 - .. (f) 4!he Jcutive Director will be respoJible for !ing that mail addressed to the Chairman and other members is properly answered ..or placed on the agenda. PASSED AND ADOPTED this 20th day of January, A. D. 1983. /sl Charles F. LeCher Mayor- Commissioner Attest: / sl Lucille Williams City Clerk /sl James M. Calderbank Commis sioner I s I Paul A. Hatchett Commissioner I sl James L. Berfield Commis sioner I s I Rita Garvey Commissioner - 5- /~1