PROVIDE VISITOR INFORMATION SERVICES
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AGREEMENT
This Agreement is made and entered into this 7[!f- day of ~~/2000,
between the City of Clearwater, hereinafter referred to as the City, and Clearwater
Regional Chamber of Commerce, hereinafter referred to as the Agency.
WHEREAS, the City desires to provide visitor information services for the City of
Clearwater; and
WHEREAS, the Agency has established programs that provide visitor information
services for the City of Clearwater; and
NOW, THEREFORE, the parties agree as follows:
ARTICLE I. TERM
The term of this agreement shall be for a period of twelve (12) months commencing as
of October 1, 2000, and continuing through September 30, 2001 (the Termination Date)
unless earlier terminated under the terms of this agreement. This Agreement can be
extended by the mutual written agreement of both parties.
ARTICLE II. RESPONSIBILITIES OF THE AGENCY
1. Services to be Provided: The Agency shall provide at a minimum the services
described in Exhibit "A."
2. Area to be Served: Services rendered through this agreement shall be provided
within the limits of the City of Clearwater, Florida.
3. Payment of Fees and Taxes. The Agency shall obtain all required licenses at
its own expense and shall pay all required taxes necessary to the Agency's operation.
4. Scheduled Reports of Agency Activities: The Agency shall furnish the City
Manager with a quarterly report of activities conducted under the provisions of this
agreement. Each report is to identify the number of clients served the costs of such
service, and commentary on the viability, effectiveness, and trends affecting the visitor
program. The City may request additional reports if desired to monitor annual
objectives set by the Agency.
5. Use and Disposition of Funds Received: Funds received by the Agency from
the City shall be used to pay for the above services as further described in the proposal
submitted by the Agency to the City. (Exhibit "A") Funds existing and not used for this
purpose at the end of this agreement term shall be deemed excess to the intended
purpose and shall be returned to the City.
6. Creation, Use, and Maintenance of Financial Records:
a) Creation of Records: Agency shall create and maintain financial and
accounting records, books, documents, policies, practices, procedures and any
information necessary to reflect fully the financial activities of the Agency
pertaining to this agreement. Such records shall be available and accessible at
all times for inspection, review, or audit by authorized City representatives.
b) Use of Records: Agency shall produce such reports and audits as required
by the City to document the proper and prudent stewardship and use of the
monies received through this agreement.
c) Maintenance of Records: All records created hereby are to be retained and
maintained for a period not less than one (1) year.
7. Nondiscrimination: Agency agrees that no person shall, on the grounds of
race, sex, handicap, national origin, religion, martial status or political belief, be
excluded from participation in, denied the benefit(s) of, or be otherwise discriminated
against as an employee, volunteer, or client of the provider.
8. liability and Indemnification: The Agency shall act as an independent
contractor in the performance of this agreement. The Agency agrees to assume the
risks of providing the services as provided for in this agreement. Each party to this
agreement agrees to be fully responsible for its own real and personal property, and for
its negligence, and the negligence of its employees, volunteers, and agents.
9. Insurance: Neither party to this agreement shall be responsible for providing
any insurance coverage to the other party. Each party shall purchase and provide
insurance coverage as it deems necessary to perform its contractual obligations under
this agreement. Each party shall be responsible for defending a claim made against it
by a third party. Should a claim be asserted against a party to this agreement, that
party will be responsible for its own defense of the claim and it will notify the other party
so the other party can take the action it deems necessary to protect its interests.
ARTICLE III. RESPONSIBILITIES OF THE CITY
1. Grant of Funds. The City, for the 2000/2001 budget year, agrees to provide
$170,000.00 to the Agency to assist in funding Agency activities and expenses as
identified in Exhibit "A".
2. Payments: The total amount of this grant will be paid by the City to the Agency
on a quarterly basis.
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ARTICLE IV. DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire Agreement of the parties on the subject hereof
and may not be changed, modified, or discharged except by written Amendment duly
executed by both parties. No representations or warranties by either party shall be
binding unless expressed herein or in a duly executed Amendment hereof.
ARTICLE V. TERMINATION
1. For Cause: Failure to adhere to any of the provisions of this agreement as
determined by the City shall constitute cause for termination. This agreement
may by terminated with 10 days written notice without any further obligation by
City.
2. For Municipal Purpose: The City may terminate for any municipal purpose by
giving 30 days written notice to Agency
3. Disposition of Fund Monies: In the event of termination for any reason, monies
made available to the Agency but not expended in accordance with this
agreement shall be returned to the City.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall
be conclusively deemed to have been received by a party hereto on the date it is hand-
delivered to such party at the address indicated below (or at such other address as
such party shall specify to the other party in writing), or if sent by registered or certified
mail (postage prepaid), on the fifth (5th) business day after the day on which such
notice is mailed and properly addressed.
1. If to City, addressed to City Manager, City of Clearwater, P. O. Box 4748,
Clearwater, Florida 33758-4748
2. If to Agency, addressed to, Michael Meidel, PresidenUCEO, Clearwater Regional
Chamber of Commerce, 1130 Cleveland Street, Post Office Box 2457, Clearwater,
Florida 33757-2457.
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IN WITNESS WHEREOF, the parties have executed this agreement as of the date and
year first written above.
CLEARWATER REGIONAL CHAMBER
OF COMMERCE
(Agency)
~..-._~'
By: F t-'U
Michael Meid I
President/CEO
~Jjf\f/L~
rin Name: 1-1 &t:' . a.. rn<a.rL
Secretary
CITY OF CLEARWATER, FLORIDA
(City)
By:~.L~
William B. Horne, II
Interim City Manager
ATTEST:
.~ /!jJ~'
~ynthia E. Goudea . '. . ...
U City Clerk ...
Approved as to form:
/J e C. Hayman L
l ssistant City Attorney
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1130 ClEVELAND STREET,
CLEARWATER, FL 33755.4841
'NWW.clearwaterRorida.org
727/461,0011
FAX 727/449.2889
Executive Committee
Ed Armstrong
Chairman of the Board
Frank Murphy
Chairman-Elect
John Connelly
Vice Chairman .. Small Business
Gary S. Gray
Vice Chainnan .. Membership
Holly Duncan
Vice Chairman.. Governmental
Affairs/Econmic Development
Ed Droste
Vice Chairman.. Special Events
Greg Brosius
Vice Chairman.. Tourism
Robert Kinney
Vice Chairman ..Area Councils
Pat Duffy
Treasurer
Judy Mitchell
Immediate Past Chairman
Julius J. Zschau
Legal Counsel
Mike Meidel
President, CEO
Board of Directors
Dan Andriso
Keith Appenzeller
Janice Case
Sieve Chandler
Theresa Crane
Karen Dee
Ann Duncan
Raymond Ferrara
Doug Fredericks
Judy Ganisin
Doug Graska
Hoyt Hamilton
William Heller
Jean Kingsbury
Darlene Kole
Charlotte Korba
Don Lucas
Alan Manning
Jim Myers
David Nadeau
Barbara Pacheco
Jeanie Renfrow
Charles Riggs
Joe Ritchie
Daryl Seaton
David Sipe
Ron Stuart
John Timberlake
Doug Williams
(l Clearwater
~~~
REGIONAL CHAMBER OF COMMERCE
Exhibit A
. The Clearwater Regional Chamber of Commerce will oversee Visitor
Guide fulfillment. All requests received from the various sources (for
example, Miles Media, the Chambers, the call center, etc.) will be sent
directly to the mailing house, Thomas Packaging and Fulfillment. The
mailing house will prepare a monthly report indicating the number of leads
by source, number of pieces mailed, postage amounts, etc. The report will
be forwarded to the Clearwater Beach Chamber, along with the listing of
prospects received from all non-chamber sources.
. The Clearwater Regional Chamber of Commerce will contract for and
maintain the inventory of visitors guides at the Jennings and Yulee
Welcome Centers.
. The Clearwater Regional Chamber of Commerce will place destination
advertising in the St. Petersburg/Clearwater Area Convention and Visitors
Bureau and Visit Florida Visitors Guides. Other advertising and
promotion will be examined by the Advertising Committee and could
include consumer advertising and advertising through the State of
Florida's web site, www.flausa.com.
· The Clearwater Regional Chamber of Commerce will contract for and
manage the call center for toll-free number answering services and oversee
the WATS services/billing.
· The Clearwater Regional Chamber of Commerce will manage and
maintain the www.visitclearwaterflorida.com web site; enhancements to
the site will be considered.
· The Clearwater Regional Chamber of Commerce will utilize the Visit
Florida and the St. Petersburg/Clearwater Area Convention and Visitors
Bureau sales programs for Visitor Guide brochure distribution to the travel
trade and consumers.
· The Clearwater Regional Chamber of Commerce will reapply for the
Clean Beaches Council's Blue Wave award on behalf of the City.
The V Dice of Business in our Community