COOPERATIVE FUNDING AGREEMENT FOR LARGO/CLEARWATER RECLAIM WATER ASR FEASIBILITY AND PERMITTING PROJECt
-'
AGREEMENT NO. 02CON000152
COOPERATIVE FUNDING AGREEMENT
BETWEEN THE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
AND THE
CITY OF LARGO
AND THE
CITY OF CLEARWATER
FOR THE
LARGO/CLEARWATER RECLAIMED WATER ASR FEASIBILITY AND PERMITTING
PROJECT (H012)
THIS COOPERATIVE FUNDING AGREEMENT is made and entered into by and between the
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT, a public corporation of the State
of Florida, whose address is 2379 Broad Street, Brooksville, Florida 34604-6899, for itself and
on behalf of the Pinellas-Anclote River Basin Board, hereinafter collectively referred to as the
"DISTRICT," and the CITY OF LARGO and the CITY OF CLEARWATER, municipal
corporations of the State of Florida, whose address for the CITY OF LARGO is 201 Highland
Avenue North East, Largo, Florida 33770, hereafter referred to as "LARGO" and whose address
for the CITY OF CLEARWATER is 1650 North Arcturas Avenue, Clearwater, Florida 33765,
hereinafter referred to as "CLEARWATER. "
WITNESSETH:
WHEREAS, LARGO and CLEARWATER proposed a project to the DISTRICT for funding
consideration under the DISTRICT's cooperative funding program; and
WHEREAS, the project consists of the feasibility study and permitting of reclaimed water Aquifer
Storage and Recovery sites in LARGO and CLEARWATER, hereinafter referred to as the
"PROJECT"; and
WHEREAS, the DISTRICT considers the PROJECT worthwhile and desires to assist LARGO
and CLEARWATER in funding the PROJECT.
NOW, THEREFORE, the DISTRICT, LARGO and CLEARWATER, in consideration of the
mutual terms, covenants and conditions set forth herein, agree as follows:
1. PROJECT MANAGER AND NOTICES. Each party hereby designates the employee set
forth below as its respective Project Manager. Project Managers shall assist with
PROJECT coordination and shall be each party's prime contact person. Notices or reports
shall be sent to the attention of each party's Project Manager by U.S. mail, postage paid, to
the parties' addresses as set forth in the introductory paragraph of this Agreement.
Project Manager for the DISTRICT:
Project Manager for LARGO :
Project Manager for CLEARWATER:
Anthony Andrade
Lynn Ambrosiano
Andy Bachtel
Page 1 of 7
Any changes to the above representatives or addresses must be provided to the other
party in writing.
1.1 The DISTRICT's Project Manager is hereby authorized to approve requests to extend
a PROJECT task deadline set forth in this Agreement. Such approval shall be in
writing, shall explain the reason for the extension and shall be signed by the Project
Manager and his/her Department Director, or Deputy Executive Director if the
Department Director is the Project Manager. The DISTRICT's Project Manager is not
authorized to approve any time extension which will result in an increased cost to the
DISTRICT or any time extension which will likely delay the final PROJECT task
deadline.
1.2 The DISTRICT's Project Manager is authorized to adjust a line item amount of the
Project Cost set forth in Exhibit "B and C" or, if applicable, the refined budget as set
forth in Paragraph 3.1 below. The adjustment shall be in writing, shall explain the
reason for the adjustment, and .shall be signed by the Project Manager, his/her
Department Director and their Deputy Executive Director. The DISTRICT's Project
Manager is not authorized to make changes to the Scope of Work and is not
authorized to approve any increase in the not-to-exceed amount set forth in the
funding section of this Agreement.
2. SCOPE OF WORK. Upon receipt of written notice to proceed from the DISTRICT, LARGO
and CLEARWATER shall perform the services necessary to complete the PROJECT in
accordance with the Special Project Terms and Conditions set forth in Exhibit "A" and
LARGO and CLEARWATER's Proposed Project Plans set forth in Exhibit "B and C," both
attached hereto and incorporated herein. Any changes to this Scope of Work and
associated costs shall be mutually agreed to in a formal written amendment approved by
the DISTRICT Governing Board and LARGO and CLEARWATER prior to being performed
by LARGO and CLEARW A TEA. LARGO and CLEARWATER shall be solely responsible
for managing the PROJECT, including the hiring and supervising of any consultants each
engages under this Agreement.
3. FUNDING. The parties anticipate that the total cost of the PROJECT will be One Hundred
and Fifty Thousand Dollars ($150,000). The DISTRICT agrees to fund PROJECT costs up
to Twenty Five Thousand Dollars ($25,000) for LARGO and Twenty Five Thousand Dollars
($25,000) for CLEARWATER, for a total amount of Fifty Thousand Dollars ($50,000) and
shall have no obligation to pay any costs beyond this maximum amount. LARGO and
CLEARWATER agree to fund PROJECT costs up to Fifty Thousand Dollars ($50,000)
each and shall be responsible for all costs in excess of the anticipated total PROJECT
cost. LARGO and CLEARWATER shall be the lead parties to this Agreement and shall
pay PROJECT costs prior to requesting reimbursement from the DISTRICT.
3.1 The DISTRICT shall reimburse LARGO and CLEARWATER for the DISTRICT's
share of PROJECT costs in accordance with the Project Costs set forth in Exhibit "B
and C." LARGO and CLEARWATER shall contract with a consultant(s) in accordance
with the Special Project Terms and Conditions set forth in Exhibit "A." Upon written
DISTRICT approval, the budget amounts for the work set forth in such contract(s)
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shall refine the amounts set forth in the Project Costs and shall be incorporated herein
by reference. The DISTRICT shall reimburse LARGO and CLEARWATER for 50
percent of all allowable costs in each DISTRICT approved invoice received from
LARGO and CLEARWATER up to the maximum DISTRICT contribution, as set forth
above, of Twenty Five Thousand Dollars ($25,000) each. At no point in time shall the
DISTRICT's expenditure amount under this Agreement exceed expenditures made by
LARGO and CLEARWATER. Payment shall be made to LARGO and CLEARWATER
in accordance with the Florida Prompt Payment Act, Part VII of Chapter 218, Florida
Statutes (F.S.), upon receipt of an invoice, with the appropriate support
documentation, which shall be submitted to the DISTRICT at the completion of the
feasibility study and at the completion of the permitting submittal at the following
address:
Accounts Payable Section
Southwest Florida Water Management District
Post Office Box 1166
Brooksville, Florida 34605-1166
3.2 The maximum amount of $150,000 includes any travel expenses which may be
authorized under this Agreement and reimbursement shall be paid only in accordance
with Section 112.061, F.S., as may be amended from time to time, District Policy 130-
5 and District Procedure 13-5, attached hereto as Exhibit "D."
3.3 LARGO and CLEARWATER shall not use any DISTRICT funds for any purposes not
specifically identified in the above Scope of Work.
3.4 Each LARGO and CLEARWATER invoice shall include the following certification, and
LARGO and CLEARWATER hereby agree to delegate authority to its respective
Project Manager to affirm said certification:
"I hereby certify that the costs requested for reimbursement and LARGO's,
CLEARWATER's (appropriate invoicing entity) matching funds, as represented in
this invoice, are directly related to the performance under the Largo/Clearwater
Reclaimed Water ASR Feasibility and Permitting Project (H012) Agreement
between the Southwest Florida Water Management District and the City of
LARGO, the City of CLEARWATER (appropriate invoicing entity) (Agreement No.
), are allowable, allocable, properly documented, and are in
accordance with the approved project budget."
3.5 The DISTRICT shall have no obligation to reimburse LARGO and CLEARWATER for
any costs under this Agreement until completion of each of the PROJECT line items.
3.6 The DISTRICT's performance and payment pursuant to this Agreement is contingent
upon the DISTRICT's Governing Board appropriating funds for the PROJECT.
Page 3 of 7
. .
4. CONTRACT PERIOD. This Agreement shall be effective upon execution by all parties and
shall remain in effect through December 31,2004, unless terminated or amended in writing
by the parties.
5. PROJECT RECORDS AND DOCUMENTS. Each party shall, upon request, permit the
other parties to examine or audit all PROJECT related records and documents during or
following completion of the PROJECT. Each party shall maintain all such records and
documents for at least three (3) years following completion of the PROJECT. All records
and documents generated or received by the parties in relation to the PROJECT are
subject to the Public Records Act in Chapter 119 F.S.
6. OWNERSHIP OF DOCUMENTS AND OTHER MATERIALS. All documents, including
reports, drawings, estimates, programs, manuals, specifications, and all goods or products,
including intellectual property and rights thereto, purchased under this Agreement with
DISTRICT funds or developed in connection with this Agreement shall remain the property
of the DISTRICT, LARGO and CLEARWATER. Duplicate originals of all documents shall
be provided to the DISTRICT.
7. REPORTING. LARGO and CLEARWATER shall provide the DISTRICT with any and all
reports, models, studies, maps or other documents resulting from the PROJECT.
8. LIABILITY. Each party hereto agrees that it shall be solely responsible for the negligent
acts or omissions of its officers, employees, contractors and agents; however, nothing
contained herein shall constitute a waiver by either party of its sovereign immunity or the
limitations set forth in Section 768.28, F.S.
9. DEFAULT. Any party may terminate this Agreement upon another party's default in
complying with any term or condition of this Agreement, as long as the terminating party is
not in default of any term or condition of this Agreement. To effect termination, the
terminating party shall provide the defaulting party with a written "Notice of Termination"
stating its intent to terminate and describing all terms and conditions with which the
defaulting party has failed to comply. If the defaulting party has not remedied its default
within thirty (30) days after receiving the Notice of Termination, this Agreement shall
automatically terminate.
10. RELEASE OF INFORMATION. The parties shall not initiate any oral or written media
interviews or issue press releases on or about the PROJECT without providing advance
copies to the other parties. This provision shall not be construed as preventing the parties
from complying with the public records disclosure laws set forth in Chapter 119 F.S.
11. DISTRICT RECOGNITION. LARGO and CLEARWATER shall recognize DISTRICT
funding and, if applicable, Basin Board funding in any reports, models, studies, maps or
other documents resulting from this Agreement, and the form of said recognition shall be
subject to DISTRICT approval. If construction is involved, LARGO and CLEARWATER
shall provide signage at the PROJECT site that recognizes funding for this PROJECT
provided by the DISTRICT and, if applicable, the Basin Board(s). All signage must meet
Page 4 of 7
with DISTRICT written approval as to form, content and location, and must be in
accordance with local sign ordinances.
12. PERMITS AND REAL PROPERTY RIGHTS. LARGO and CLEARWATER shall obtain all
permits and all real property rights necessary to complete the PROJECT. The DISTRICT
shall have no obligation to reimburse LARGO and CLEARWATER for any costs under this
Agreement until LARGO and CLEARWATER have obtained such permits and rights.
13. LAW COMPLIANCE. Each party shall comply with all applicable federal, state and local
laws, rules, regulations and guidelines, relative to performance under this Agreement.
14. COMPLIANCE WITH DISTRICT RULES & REGULATIONS. If the PROJECT involves
design services, LARGO and CLEARW A TERls professional designers and DISTRICT
regulation and projects staff shall meet regularly during the PROJECT design to discuss
ways of ensuring that the final design for the proposed PROJECT shall technically comply
with all applicable DISTRICT rules and regulations.
15. DISADVANTAGED BUSINESS ENTERPRISES. The DISTRICT expects LARGO and
CLEARWATER to use good faith efforts to ensure that disadvantaged business
enterprises, which are qualified under either federal or state law, have the maximum
practicable opportunity to participate in contracting opportunities under this project
Agreement. Invoice documentation submitted to the DISTRICT under this Agreement shall
include information relating to the amount of expenditures made to disadvantaged
businesses by LARGO and CLEARWATER in relation to this Agreement, to the extent
LARGO and CLEARWATER maintains such information.
16. ASSIGNMENT. No party may assign or transfer its rights or obligations under this
Agreement, including any operation or maintenance duties related to the PROJECT,
without the written consent of the other parties.
17. SUBCONTRACTORS. Nothing in this Agreement shall create, or be implied to create, any
relationship between the DISTRICT and any subcontractor of LARGO and CLEARW A TEA.
18. THIRD PARTY BENEFICIARIES. Nothing in this Agreement shall be construed to benefit
any person or entity not a party to this Agreement.
19. LOBBYING PROHIBITION. Pursuant to Section 216.347, F.S., LARGO and
CLEARWATER are hereby prohibited from using funds provided by this Agreement for the
purpose of lobbying the Legislature, the judicial branch or a state agency.
20. PUBLIC ENTITY CRIMES. Pursuant to Section 287.133(2) and (3), F.S., a person or
affiliate who has been placed on the convicted vendor list following a conviction for a public
entity crime may not submit a bid on a contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public entity for the construction or repair
of a public building or public work, may not submit bids on leases of real property to a
public entity, may not be awarded or perform work as a contractor, supplier, subcontractor,
or consultant under a contract with any public entity, and may not transact business with
Page 5 of 7
any public entity in excess of the threshold amount provided in Section 287.017, F.S., for
Category Two, for a period of 36 months from the date of being placed on the convicted
vendor list.
21. DISCRIMINATION. Pursuant to Section 287.134(2)(a), F.S., an entity or affiliate who has
been placed on the discriminatory vendor list may not submit a bid on a contract to provide
any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids
on leases of real property to a public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity,
and may not transact business with any public entity.
22. MODIFICATIONS. This Agreement constitutes the entire agreement between the parties
and may be amended only in writing, signed by all parties to this Agreement.
23. DOCUMENTS. The following documents are attached and made a part of this Agreement.
In the event of a conflict of contract terminology, priority shall first be given to the language
in the body of this Agreement, then to Exhibit "A," then to Exhibit "D," and then to Exhibit "B
and C."
A. Exhibit "A"
B. Exhibit "B"
C. Exhibit "C"
D. Exhibit "D"
Special Project Terms and Conditions
CLEARWATER's Proposed Project Plan
LARGO's Proposed Project Plan
District Travel Procedure 13-5
The remainder of this page intentionally left blank.
Page 6 of 7
IN WITNESS WHEREOF, the parties hereto, or their lawful representatives, have executed this
Agreement on the day and year set forth next to their signatures below.
~) lJ1.&44d
itness
cutive Director
"-
Date
FederaIID#: 59-0965067
::41~:::~.~ -n:
William B. Horne II, City Manager
g/;i~
/ D te
Attest:
By: ~/ /}".a;-&,<f- ~<JtuR_ ~tb;z..
jJ y thiaE. Goudeau, City Clerk. Dale
FederaIID#: 59-6000289
CITY OF LARGO
By: SleVe~~~ger
FederaIID#: 59-6000360
qly~
Date
COOPERATIVE FUNDING AGREEMENT
BElWEEN THE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
AND THE
THE CITY OF LARGO
AND THE
CITY OF CLEARWATER
FOR THE
LARGO/CLEARWATER RECLAIMED WATER ASR FEASIBILITY AND PERMITTING PROJECT (H012)
~&
~CityAttomey ~/Ty
DISTRICT APPROVAL I"" ?!'Jf}.,.,
LEGAL ~
RISK MGMT
CONTRACTS E-v'
D~TDm -
DEPUTY EXEC Dm
GOVERNING BOARD '03- till
Page 7 of 7
AGREEMENT NO. 02CON000152
EXHIBIT "A"
SPECIAL PROJECT TERMS AND CONDITIONS
1. CONTRACTING WITH CONSULTANT. LARGO and CLEARWATER shall engage the
services of a consultant(s), hereinafter referred to as the "CONSULTANT," to conduct the
feasibility study and obtain the necessary permitting for the PROJECT in accordance with
LARGO's and CLEARWATER's Proposed Project Plans previously submitted to the
DISTRICT and attached as Exhibit liB and C." LARGO and CLEARWATER shall be
responsible for administering the contracts with the CONSULTANT and shall give notice
to proceed to the CONSULTANT no later than September 30, 2002. LARGO and
CLEARWATER shall keep the DISTRICT's Project Manager apprised on all PROJECT
related matters.
2. APPROVAL OF CONTRACT. LARGO and CLEARWATER shall obtain the DISTRICT's
prior written approval of all contracts entered into with its CONSULTANTS as referenced
above in item number one of this exhibit. The DISTRICT shall not unreasonably withhold
its approval.
3. COMPLETION DATES. LARGO and CLEARWATER shall commence the feasibility
study and permitting on the PROJECT by September 30, 2002 and shall complete all
aforementioned work within twenty four months of said commence date. However, in the
event of any national, state or local emergency which significantly affects LARGO and
CLEARWATER's ability to perform, such as hurricanes, tornados, floods, acts of God,
acts of war, or other such catastrophes, or other man-made emergencies beyond the
control of LARGO and CLEARWATER such as labor strikes or riots, then LARGO and
CLEARWATER's obligation to complete said work within aforementioned time frames
shall be suspended for the period of time the condition continues to exist.
4. PROJECT COORDINATION. LARGO and CLEARWATER shall keep the DISTRICT
advised at all times during the course of the PROJECT. LARGO and CLEARWATER
shall provide the DISTRICT's Project Manager with advance notice of all PROJECT
meetings with the CONSULTANT, and regulatory agencies and shall copy the
DISTRICT's Project Manager on all pertinent PROJECT related correspondence. LARGO
and CLEARWATER shall provide the DISTRICT's Project Manager with updated
feasibility study and permitting schedules. LARGO and CLEARWATER shall provide the
DISTRICT's Project Manager written bi-monthly status reports on January 1, March 1,
May 1, July 1, September 1, and November 1, of each year through out the term of the
Agreement.
5. RECLAIMED WATER ASR GIS REQUIREMENTS. Reclaimed water ASR and facility
information shall be delivered to the DISTRICT as two separate Arclnfo coverages or
ESRI shapefiles.
Page 1 of 3
Coverages shall have the following characteristics:
~ Double Precision.
~ Projection of Universal Transverse Mercator (UTM), Zone 17, NAD 83/90 datum
(HPGN), units of meters or State Plane Feet, West Zone, NAD 83/90 datum.
~ Full topological structure with no edit masks.
~ Verified FUZZY tolerance of .001 meters.
Shape files shall have the following characteristics:
~ Projection of Universal Transverse Mercator (UTM), Zone 17, NAD 83/90 datum
(HPGN), units of meters or State Plane Feet, West Zone, NAD 83/90 datum.
~ All line features shall be snapped at connecting ends.
~ Shared borders of adjacent polygon features shall have exact coincidence. No
slivers are permissible. This requirement is analogous to the topological
requirements for Arclnfo polygon coverages.
These coverages are designed to be developed using heads-up digitizing techniques
from 1 :12,000 digital orthophotos. Higher accuracies are permissible, but the attribute
and topological structures defined below shall be adhered to. If requested, the
DISTRICT shall provide technical assistance and digital orthophoto basemaps that can
be used for data automation. All coverages shall be delivered as Arclnfo EXPORT or
shapefiles files on new 8mm tapes or CDROMs. If approved in writing, transfer via
Internet FTP shall be accepted. The following coverages shall be delivered:
Waste Water Treatment Plants
Coverage Name: WWTREA TPL
Description: Locations of all waste water treatment plants. Locations are to be
represented by a point that represents the approximate center of
the main entry gate of the property on which the treatment plant
resides.
Coverage Type: POINT
Items in addition to default attributes for Arclnfo point coverages.
PLANT_CAPACITY 4, 12, F, 2 Permitted annual daily average treatment capacity,
in millions of gallons per day (MGD).
PLANT_FLOW
4, 12, F, 2 Annual daily average of treated water, in millions of
gallons per day (MGD).
REUSE_CAPACITY 4,12, F, 2 Permitted annual average reuse capacity in millions
of gallons per day.
Page 2 of 3
PLANT _RE_FLOW 4, 12, F, 2 Annual daily average flow of reclaimed water, in
millions of gallons per day (MGD).
REP _YEAR
4,4, I
Reporting year PLANT_FLOW
PLANT _RE_FLOW values.
and
PLANT_NAME
TREAT_LEVEL
40,40, C Name of treatment plant.
3, 3, C Treatment level:
ADV Advanced. (AWT).
SAD Secondary treatment with filtration.
SEC Secondary treatment.
FT Full treatment.
DISINF _LEVEL
2,2,C
Disinfection level:
BA Basic.
IN Intermediate.
HI High.
FT Full treatment disinfection.
Reclaimed Water Storage Areas
Coverage Name: RWSTORAGE
Description: Locations of all reclaimed water storage facilities. Locations are
to be represented by a point that represents the approximate
center of the main entry gate at which the reclaimed storage
facilities reside.
Coverage Type: POINT
Items in addition to default attributes for Arclnfo point coverages.
STORAGE_TYPE 4, 4, CType of reclaimed water storage facility:
POND Pond or uncovered tank.
TANK Tank.
ASR Aquifer storage and recovery.
STORAGE_FUND 1, 1, Cis funding provided by the District for this facility?
Y Yes
N No
STORAGE_STAT 2, 2, CCurrent status of storage facility:
EX Existing.
PR Proposed.
Page 301 3
. .
APPLICANT:
PROJECT:
NARRATIVE:
AGREEMENT NO. 02CON000152
&""iliIBIT "B"
PROPOSED PROJECT PLAN
CITY OF CLEARWATER, FLORIDA
LARGO I CLEARW A TER- RECLAIMED WATER ASR
FEASIBILITY AND PERMITTING (H012)
The demand for reclaimed water for irrigation purposes varies
seasonally while the supply of reclaimed water remains relatively
fixed. Managing this variation between supply and demand is the
key to optimizing reclaimed water on an annual basis. Reclaimed
Water Aquifer Storage and Recovery (RW ASR) wells provide an
alternate method to manage the supply of reclaimed water and
insure sufficient water to meet the growing seasonal demand. The
use of RWASR wells will further assist' the City in reducing the
demand on potable quality ground water supplies and reducing
effluent outfall. ClearWater plans to begin the RW ASR process by
initiating a feasibility study and permitting to determine if the City
can proceed with the installation ofR W ASR wells.
1. TYPE OF PROJECT:
The project is a Reclaimed Water Aquifer Storage and Recovery feasibility study
and permitting. The feasibility study will evaluate the potential for RW ASR well
development in the Clearwater area and any possible impact on the potable well
system. The study will also determine the best options for a Clearwater/ Largo
interconnect and an interconnect to the proposed PASCO pipeline.
2. PROJECT OBJECTIVE:
The project, when completed, will serve the following objectives:
A. To provide the initial steps for an alternate source of reclaimed water
storage for meeting seasonable demand for residences and commercial
establishments for industrial use and irrigating lawns and parks in the City
of Clearwater.
B. To assist the three Clearwater Wastewater Reclamation facilities in
reducing the amount of effluent discharged into Stevensons Creek and
Tampa Bay.
C. To reduce the amount of fresh water being withdrawn from underground
or other sources. ~
Page 1 of7
3. PROJECT DESCRIPTION:
1. A general location map is attached, (Figure 1).
2. The project will include:
A R W ASR feasibility study - with four proposed well sites (two for
Clearwater and two for Largo).
A proposed interconnect route between Clearwater and Largo.
A proposed interconnect route to the proposed PASCO pipeline.
A DEP permit for the four RW ASR wells.
3. The project will investigate the feasibility ofRWASR's as an alternative
method of storing reclaimed water. This will provide additional reclaimed
water to offset potable quality groundwater usage for irrigation and
industrial uses.
4. The project will determine the feasibility and potential connection point,
of an interconnect between Clearwater and Largo reclaimed water
systems. A potential interconnect to the proposed PASCO pipeline will
also be considered.
5. There are no wet weather management systems in this phase of the
program. (only R W ASR feasibility and permitting are involved in this
phase.)
6. The City of Clearwater's reclaimed water usage is approximately 65%
commerciaVindustrial and 35% residential.
7. The project is located in the Northern Tampa Bay Water Use Caution
Area.
8. The Clearwater advanced wastewater treatment facilities have a potential
capacity of28 MGD.
9. This project fits into the Basin Board Plan by responding to two of the
Basin's Continuing and initiative Priorities (water supply and water
quality) and to Intergovernmental Coordination.
Page 2 00
4. DEMONSTRATION OF NEED
(A) The project will study the feasibility of utilizing RWASR's for additional
storage of reclaimed water in Clearwater. If feasible, future projects for
the installation ofRW ASR's could optimize the management of water and
water - related resources by providing an additional way to store reclaimed
water to meet the growing demand. By increasing the availability of
reclaimed water during the dry season additional customers can be
removed from using potable quality water for irrigation and industrial
processes. Furthermore, the project will permit reduction of treated
effluent discharge to Tampa Bay and Stevenson's Creek.
(B) The project will meet with the Basin Board's priorities in reducing the
demand on the region's potable water supply, reducing the draw down on
the local water table and continuing its Intergovernmental Coordination
Focus.
(C) District resources will be utilized by assisting the local community in
performing the feasibility study to determine ifRW ASR's are able to be
utilized in the area and for permitting of the four R W ASR wells . (Two for
Clearwater, two for Largo)
(D) The project is identified in the City's Capital Improvement Program on the
schedule of planned CIP expenditures.
5. MEASURABLE BENEFITS:
The project is consistent with the Northern Tampa Bay WUCA Management
Plan.
Currently the City of Clearwater facilities produces on average 16 MGD. This
project would permit the storage of excess reclaimed water during the wet season
to serve additional customers.
The long term benefits that can be derived form this project include:
. A reduction in potable water consumed by City of Clearwater residents.
. Irrigation water will be available to more residents, resulting in a better
environment.
. The reduction of wastewater effluent into Tampa Bay and Stevenson's Creek
will be reduced.
Page 3 of7
6. DELIVERABLES:
The project deliverables are the RW ASR feasibility study, potential interconnect
sites and the FDEP RW ASR permits.
7. PROJECT COST:
Total project cost is estimated to be $150,000
The SWFWMD eligible portion of this project is $25,000 to the City of Clearwater and $25,000 to the
City of Largo for a SWFWMD total not to exceed amount of $50,000. The City of Clearwater's share of
the project cost is $50,000, and will be paid from existing water and sewer revenues. The remaining
$50,000 will be paid by the City of Largo per related exhibit "C."
PROPOSED PROJECT BUDGET:
PROJECT ASR TOTAL
FEASffiLITY PROJECT
& PERMITTING
SWFWMD CLEARWATER
PORTION PORTION
TO
CLEARWATER
SWFWMD
PORTION
TO
LARGO
LARGO
PORTION
Line Item # 1
Feasibility Study $ 75,000 $12,500 $25,000
Line Item #2
Permitting $ 75.000 $12.500 $25.000
TOTAL: $150,000 $25,000 $50,000
$12,500
$25,000
$12.500
$25,000
$25.000
$50,000
8. COMPLETION SCHEDULE;
Project Commencement:
Feasibility Study Completion:
Permitting Completion:
Project Completion:
September 30, 2002
September 30, 2003
March 31, 2004
September 30, 2004
9. IMPLEMENTATION:
The City of Clearwater will contract with a consultant for the R W ASR feasibility
study and FDEP permitting of the project. The contractor shall coordinate with
the City of Clearwater's other consultant(s) to minimize any impact on potable
.. water well fields.
Page 4 of7
10. KEY PERSONNEL:
The City of Clearwater's contact with District Staff and Project manager will be:
Andrew M. Neff, P.E.
Utility Director
1605 N Arcturas Ave.
Clearwater Florida 33765
Telephone: (727-562-4960)
Glen Bahnick
Asst. Director Engineering
Telephone(727- 562- 4760)
Andrew Bachtel
Utilities Coordinator
1605 N Arcturas Ave.
Clearwater Florida 33765
Telephone: (727-562-4960)
Steve Soltau
Water Superintendent
1605 N Arcturas Ave.
Clearwater Florida 33765
Telephone: (727-562-4960)
11. ADDITIONAL INFORMATION:
The City of Clearwater has established metered usage fees for all commercial,
industrial, and multi-family dwelling units.
The city has established ordinances to conserve both potable and reclaimed water.
1. Watering with reclaimed water is not permitted between the hours of lOAM
and 4 PM.
2. The City follows Pinellas County's one day a week and no daytime watering.
for potable water and twice a week for shallow
3. Irrigation with potable water in an area where reclaimed water is available is
prohibited by ordinance.
The City of Clearwater has a public education and information program. The
objectives of the program are to inform and educate citizens ofthe value of water
. conservation and encourage connection to and the efficient use of the reclaimed
water system.
Page 5 of7
ADDITIONAL INFORMATION (CONTINUED):
For the General Public:
1. Articles in Sunshine lines, mailers, flyers, door hangers and policy
manuals notifying citizens of regulations, updates and availability.
2. Presentations to schools and local citizens/neighborhood groups
promoting the use of reclaimed water.
3. Updated policy manual for all residential, commercial and industrial rules
and regulations.
4. Promotional material for C- VIEW, the City's TV station.
For Potential Customers:
5. Neighborhood meetings with presentations by City stall on the reclaimed
water program.
6. Reclaimed water educational programs.
7. Direct contact with potential customers to secure commitments for service.
- '-
8. No connection fee for new customers.
Page 6 of7
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. CITY OF CLEARWATER; FLORIDA
PUBUC WORKS ADMINISTRATION
~ · ENGINEERDfG
I - 100 S. Myrtle Ave.
Clearwater. PI 33758
.' .
APPLICANT:
PROJECT:
NARRATIVE:
AGREEMENT NO. 02CON000152
EXHIBIT "C.
PROPOSED PROJECT PLAN
CITY OF LARGO, FLORIDA
LARGO I CLEARWATER - RECLAIMED WATER ASR FEASIBILITY
AND PERMITTING (H012)
The demand for reclaimed water for irrigation purposes varies
seasonally while the supply of reclaimed water remains relatively
fixed. Managing this variation between supply and demand is the
key to optimizingreclairned water on an annual basis. Reclaimed
Water Aquifer Storage and Recovery (RWASR) wells provide an
altemate method to manage the supply of reclaimed water and
insure sufficient water to meet the growing seasonal demand. The
use of RWASR wells will further assist the City in reducing the'
demand on potable quality ground water supplies and the effluent
outfall into the Feather Sound lake system that discharges into
Tampa Bay. Largo plans to begin the RWASR process by initiating
a feasibility study and permitting to determine if the City can proceed
with the installation of RWASR wells.
1. TYPE OF PROJECT:
The project is a Reclaimed Water Aquifer Storage and Recovery feasibility study
and permitting. The feasibility study will evaluate the potential for RWASR well
development in the Largo reclaimed water service area. The study will also
determine the best options for a Largo/Clearwater interconnect and an interconnect
to the proposed PASCO pipeline.
2. PROJECT OBJECTIVE:
- -..
The project, when completed, will serve the following objectives:
A. To provide the initial steps for an alternative source of reclaimed water
storage for meeting the demand of residences and commercial
establishments for industrial use and irrigating lawns and parks in the City
of Largo.
B. To assist the Largo Wastewater Reclamation Facility in reducing the amount
of effluent discharged into the Feather Sound lake system and eventually
into Tampa Bay.
C. To reduce the amount of fresh water being drawn from underground or
other sources.
Page 1 of7
C',('Ioperatlv~ Funding Proposal
City of Largo
3. PROJECT DESCRIPTION:
1 . A general location map is attached, (Figure 1).
2. The project will include:
A RWASR Feasibility Study ~ with four proposed well sites (two for Largo
and two for Clearwater).
A proposed interoonnact route between Largo and Clearwater
A proposed interconnect route to the proposed PASCO pipeline
A DEP permit for four RWASR wells (two for Largo and two fur CI~i:irwater)
3. The project will investigate the feasibility of RWASR's as an alternative
method of storing reclaimed water. This will provide additional reclaimed
water to offset potable quality ground water usage for irrigation and
industrial uses.
4. The proj$ct will determine the feasibility and potential oonnection point, of
an interconnect between the Largo and Clearwater reclaimed water
systems. A potential interconnect to the proposed PASCO pipeline will also
be considered.
5. ThQre are no general water use permits issued to the City of largo.
6. There are no Surface Water Management permit numbers in this area.
7.
There are no wet weather management systems in this phase of the
program. (Only RWASR feasibility. and permitting are involved in this
phase.) ,
8. The City of Largo's reclaimed water usage Is approximately 37% residential
and 63% industriaVcommercial. 46% of the industrial/commeroial u3sge is
being used for industrial processing and 24% is for golf course and
recreational uses.
9. The project is located in the'Northem Tampa Bay Water Use Caution Area.
10. The Largo facility is a 18-MQD capacity advanced waste water treatment .
plant.
11. This project fits Into the Basin Board Plan by responding to two of the
Basin1s Continuing and Initiative Priorities (water supply and water quality)
and to Intergovemmental Coordination. .
Page 2 of7
Cooperative Funding Proposal
City of Largo
4. DEMONSTRATION OF NEED:
(A) The project will study the feasibility of utilizing RWASRs for additional
storage of reclaimed water in Largo. If feasible future projects for the
installation of RWASR's could optimize the management of water and
water-related resources by providing an additional way to store reclaimed
water to meet the growing demand. By increasing the availability of
reclaimed water during the dry season additional customers can be
removed from using potable quality water for irrigation and industrial
processes. Furthermore, the project will permit further reduction of treated
effluent discharge to Tampa Bay.
(B) The project will meet the Basin Board's priorities in reducing the demand on
the region's potable water supply, reducing the draw down on the local
water table and continuing its Intergovernmental Coordination Focus.
(C) District resources will be utilized by assisting the local community in
performing the feasibility study to determine if RWASR's are able to be
utilized in the area and for the permitting of four RWASR wells. (Two (2)
'well~ each for Largo and Clearwater)
(D) The project is identified in the City's Capital Improvement Program on the
schedule of planned CIP expenditures.
5. MEASURABLE BENEFITS:
Currently the City of Largo Wastewater Reclamation Facility produces on average
12.5 million gallons per day of reclaimed water. The yearly average discharge is
6.5 million gallons per day. During the month of May the average daily discharge
is reduced to 2.7 million gallons a day. The project would permit the storage of
excess reclaimed water during the wet season to service additional customers.
The project is consistent with the Northern Tampa Bay WUCA Management Plan.
The long term benefits that can be derived form this project include:
. a reduction in potable water consumed by the City of Largo residents;
. irrigation water will be available to more residents providing for increased
vegetation and a better environment;
. the reduction of wastewater effluent disposed into the Feather Sound lake-
systemffampa Bay in the future.
Page 3 of7
Cooperative Funding Proposal
City of Largo
6. DELlVERABLES:
The project deliverables are the RWASR feasibility study, potential interconnect
sites and the FDEP RWASR permits.
7. PROJECT COST:
Total project cost is estimated to be $150,000
The SWFWMD eligible portion of this project is $25,000 to the City of Largo and $25,000 to the City of
Clearwater for a SWFWMD total not to exceed amount of $50,000. The City of Largo's share of the
project cost is $50,000, and will be paid from existing water and sewer revenues. The remaining $50,000
will be paid by the City of Clearwater per related exhibit "B."
PROPOSED PROJECT BUDGET:
PROJECT ASR TOTAL SWFWMD LARGO SWFWMD CLEARWATER
FEASIBLITY PROJECT PORTION PORTION PORTION PORTION
& PERMITTING TO LARGO TO
CLEARWATER
Line Item #1
Feasibility Study $ 75,000 $12,500 $25,000 $12,500 $25,000
Line Item #2
Permitting $ 75.000 $12.500 $25.000 $12.500 $25.000
TOTAL: $150,000 $25,000 $50,000 $25,000 $50,000
8. COMPLETION SCHEDULE:
Project Commencement:
Feasibility Study Completion:
Permitting Completion:
Project Completion:
September 30, 2002
September 30,2003
March 31, 2004
September 30, 2004
9. IMPLEMENTATION:
The City of Largo will contract with a consultant for the RWASR feasibility study
and FDEP permitting of the project.
Page 4 of7
Cooperative Funding Proposal
City of Largo
10. KEY PERSONNEL:
The City of Largo's contact with the District Staff and Project Manager will be:
Steven B. Stanton
City Manager
City of Largo
P.O. Box 296
Largo, FL 33779-0296
Telephone: (727) 587-7454
Norton Craig
Environmental Services Director
City of Largo
5000 150th Ave. North
Clearwater, FL 33760
Telephone: (727) 507-4475
Primary Contact
Alternate Contact
Lynn Ambrosiano
Utility Analyst/Reclaimed Water
City of Largo
5000 150th Ave North
Clearwater, FL 33760
Telephone: (727) 507-4460
11. ADDITIONAL INFORMATION
Amy Zeuner
Management Analyst
City of Largo
5000 150th Ave. North
Clearwater, FL 33760
Telephone: (727) 507-4460
The City of Largo has established metered usage fees for all commerciallindustrial
customers of the system. In addition the City is installing individual residential
meters for future use in residential distribution projects. This program became
effective with the Part X Phase 1 Project.
The City has passed several ordinances to conserve both potable and reclaimed _ -.
water withthe City of Largo.
1. Watering with reclaimed water is not permitted between the hours of 9:00 AM
and 5:00 PM seven days a week. The penalty for illegal watering is a fine of $500
or jail or both.
2. The City follows PinelJas County's one day a week and no day time watering
restrictions for all non-reclaimed water irrigation.
3. Irrigating with potable water is not permitted within the City of Largo if reclaimed
water is available to the property.
The City has developed a public education and information program. The
objectives of the program will be to inform the citizens of the value of reclaimed
water in terms of conservation of potable supplies, and to encourage property
owners along the routes to accept the reclaimed water service fOt irrigation on their
properties. The City's program will have the following elements:
Page 5 of7
Cooperative Funding Proposal
City of Largo
12. ADDITIONAL INFORMATION (CONT):
For the General Public:
1 . A specific reclaimed water display at the Environmental Service booth
during various events throughout the year.
2. Articles in Largo Living Magazine, newspapers, mailers, flyers, door
hangers, and Channel 15 notifying customers of benefits and new
regulations including the elimination of day time watering.
3. Promotion of the City of Largo's Sparkling Water Program Logo.
4. Presentations to schools and local citizens/neighborhood groups promoting
the use of reclaimed water.
5. Development of a Reclaimed Water booklet for all residential and
commercial customers covering the policies and regulations governing the
installation and efficient use of the reclaimed water system.
6. Design of promotional material for programs on the City's Channel 15.
For Potential Customers:
7. Neighborhood meetings with presentations by City staff on the reclaimed
water program.
8. Reclaimed water educational programs.
9. Direct contact with potential customers to secure commitments for service.
Page 6 of7
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-,
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"-"-
I~"U Largo Cily Umns
Largo Sewer Service District Boundary
Existing Largo Reclaimed Water Unes
REVISION DESCRIPTION
BY
DATE
DRAWING OESCRlPTlONl
PROPOSED LOCATIONS FOR
RECLAIMED WATER AQUIFER
STORAGE AND RECOVERY
WELL SITES
City of Largo
Public Works Department - Engineering Services OMslen
DRAWING SCAlE; PUBLICATION DATE'
NOT TO SCALE MAY 8,2002
PROPOSAl 8'1'- ENGINEERING PROJECT INDEX CODE NUMSER:
RECLAIMED WATER DIVISION RW2002-02B.DGN
DRAWN BY; MAP NUMBER:
ENGINEERING SERVICES DIVISION EXHIBIT A
_ 0 I'!"; ff
U", ,,""','~,~, ,-0
~ ~ ~
I . :,/'
.-:[" , , -', C)
...J ~I;;I'... )>
Future Largo Reclaimed Water Unes
* Proposed ASR Well Locations
,lPPROVED B'r'
PUBLIC wORKS DIRECTOR'
CHRIS A. KUBALA
CITY ENGINEER'
MICHAEL J. ST AFFOPOULOS, P.E.
EXHIBIT liD"
PROCEDURE
SOUTHWEST FLORIDA WATER MANAGEJ."WL"IT DISTRICT
AGREEMENT NO. 02CON000152
TITLE: TRA VEL
SECfIONIDEPAR '
APPROVED: .
NUMBER: .13-5 PAGE: 1 of16
G & FINAJ.'fCIAL REPORTING/FINANCE
CTIVE DATE: 08/30/96 SUPERSEDES: 13-5 Dated 06101/96
The travel procedures for the District shall follow generally accepted travel procedures for state
agencies, to the extent practicable, and comply with the legislative intent of Chapters 112 and 373,
Florida Statutes..
AUTHORITY TO INCUR TRAVEL- EXPENSES: Any traveler of the District must be
authorized in advance to incur travel expenses for the public purpose through a properly executed
Travel Authorizationform, Board Consent Agenda or Board Policy.
P1JBLIC PURPOSE: The public purpose test for travel is that it must be necessary to conduct
official District busine5s_
AUTHORIZED TRAVELERS: Any person who has received advance authorization in
compliance 'W;th Board Policy 130-5 to incur travel necessary to perform official District business
under one of the following categories: .
· Governing and Basin Board members
· Executive Director, Assistant Executive Director, Deputy Executive Directors and General
Counsel
· Employees in a Board authorized regular, part-time or temporary position declared to be in travel
status by their Director or the Director's authorized representative.
· Candidates for a m:magenient or profess~onal position.. Must be authorized by the Department
Director upon coordination with Human Resources.
· Individuals requested to contribute time and services as a consultant or advisor or as an advisory
committee member. Must be authorized by the Executive Director or Assistant Executive
Director or designee.
TRAVEL DAY: A period of twenty-four (24) hours consisting of four equal quarte.~ of six (6)
hours each., which shan be a calendar day (midnight to midnight).
TRAVEL PERIOD: The period between the time. of departt1re and the time of return. A
continuous travel period consists of all lito" and "from" points traveled in succession. without a break
in public purpose.
O prin~ on
recyderl papc:"
PROCEDURE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
TITLE: TRA. VEL .
SEC. TIONIDEPAR~: A
APPROVED: ~~
NUMBER: 13-5 PAGE:2ofI6
TING & FINANCIAL REPORTING/FINANCE
ECTIVE DATE: 08/30/96 SUPERSEDES: 13-5 Dated 06/01/96
OFFICIAL HEADQUARTERS: This is the office, field office or location where the traveler is
normally assigned and from which that person performs the majority of his/her duties. Each
employee's official headquarters shall be the same as that indicated in the area marked
"LOCATION:" on hislher position deScription. except that:
a) The official headquarters ofan employee located in the field shall be the city or town nearest to
the area where the majority ofhislher work is performed, or such other city, town, or area as may
be designated by the District provided that in all cases such designation must be in the best
interest of the District and not for the convenience of the employee.
b) When any employee is stationed in any city, town, or locality for a period of over 30 continuous
workdays. such location shall be deemed to be their official headquarters, and they shall not be
allowed per diem or subsistence after the said period of 30 continuous workdays has elapsed
un.less this period of time is extended by the express approval of the Executive Director or
designee.
c) When in the best interest of the District, employees may identify their home address as "point
. of origin" for a specific travel period if approved by their supervisor on the travel authorization
form. It is in the best interest of the District when the employee's home is nearer the point of
destination than hislher official headquarters. If departure from home is for the convenience of
the employee and further from the point of destination than the official headquarters, the
reimbursement will be authorized for the constructive distance from the official headquarters to
the point of destination (the lesser of the two).
The official headquarters of Governing and Basin Board members is their home address. Board
members will be reimbursed for actual round trip mileage from their home address to the destination
when traveling on District business. To establish the mileage, Board members may provide the
odometer reading for a round trip to their regular meeting location(s) following their first trip to that
destination. If Board members change their home address during their term in office, the mileage
shall be corrected by providing a replacement odometer reading indicating the date change occurred.
TRA VEL AUTHORIZATION: This fonn must be used by all District employees for the
following purposes:
· To obtain authorization to travel and incur travel related expenses (includes training sessions
conducted at other District offices)
. To request registration fee payments
. To request travel advances.
PROCEDURE
SOUTHWEST FLORIDA WATER MANACEMENT DISTRICT
NUMBER: 13-5 PAGE: 3 of 16-
TITLE: TRA VEL
SECTIONIDEP..\lytME)T: ACC
APPROVED: , U~
TING & FINANCIAL REPORTING/FINANCE
FECTIVE DATE: 08/30/96 SUPERSEDES: 13-5 Dated 06/01/96
TRAVEL AUTHORIZATION (continued):
Governing Board members must use the travel authorization form for prior approval of
non-scheduled travel outside the District including attendance at conferences or conventi~ns. All
scheduled travel for Governing Board members outside the District including attendance at
conferences or conventions requires prior approval through the consent agenda of a regular monthly
Governing Board meeting.
Basin Board members must use the travel authorization form for prior approval of all travel
(including to Governing Board meetings) other than travel to Basin meetings.
Consultants and advisors shall be authorized as travelers of the District under the terms of a contract
or agreement executed by the Executive Director or Assistant Executive Director.
Advisory committee members shall be authorized as travelers of the District by blanket travel
authorization with attached list of all individuals selected by the Executive Director to serve on that
committee. TIlls listing shall be updated by the Executive Department when members are removed
or added to the list.
Employment candidates for management or professional positions shall be authorized as travelers
of the District under a travel authorization form prepared by the Human Resources Department
representative at the time travel arrangements are made. The Travel Voucher fonn will also be
prepared by the Human Resources Department representative in conjunction with the type of
reimbursement agreed to by the candidate. Candidate' will be asked to sign the authorization and
travel voucher forms upon arrival for the int~rview.
The form must define the public purpose and include destination, dates of travel, mode of
transportation, estimated cost and required approval authority signatures prior to scheduling the
travel. The pre-printed form must be typed or completed in ink. A copy of the fully executed Travel
Authorization must be on file in the traveler's department prior to departure for all travel purposes
and remain on file for the current fiscal year plus one year.
BLANKET TRAVEL AUTHORIZATION: If an employee travels regularly for work
assignments to a particular location or similar locations, a "blanket" travel authorization fonn should
be completed to cover the current fiscal year (or required travel period for the assignment) and
placed on file in the Finance Department. The form must be signed by the traveler and all required
approval authorities.
PROCEDURE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
TITLE; TRA VEL
SEeTIO. N/DEP.~NT. :
. APPROVED: V~
NUMBER: 13- 5 PAGE: 4 of 16
UNTING & FINANCIAL REPORTING/FINANCE
FFECTIVE DATE: 08/30/96 SUPERSEDES: 13-5 Dated 06/01196
BLANKET TR-\ VEL AUTHORIZATION (continued):
· The completed travel authorization form shall indicate an "as needed" status.
· The white and pink copies of the travel authorization form must be submitted to the Accounts
Payable section of the Finance Department for the Finance file of record. The yellow copy must
be retained in the traveler's department file for the current fiscal year plus one year in compliance
with the State Retention Schedule.
· Each time a Travel Voucher is submitted utilizing a blanket travel authorization, the traveler
must reference the TA ftI:ffli:fff on the Travel Voucher form.
· A master blanket travel authorization may be submitted to cover all locations within the District
boundaries, although, for regular work assignments outside District boundaries a separate
"blanket" travel authorization will be required for each specific location.
· Blanket travel authorizations do not indicate the point of origin. The travel voucher submitted
for this type of travel will document the point of origin approved by the supervisor.
SIGNATURES REQUIRED FOR TRAVEL AUTHORIZATION: The traveler must sign the
form in ink: and secure the appropriate approval authority, signatures as indicated. No one may
exercise signature authority for himself or herself; rather, approval of a higher level of authority must
be obtained.
· TRA VELER: Governing Board members (required for non-scheduled travel outside District
including conferences or conventions only)
APPROV.<\.L SIGNATURE REQUIRED: Governing Board Chairman or Vice Chairman
· TRA VELER: Basin Board members (required for all travel including Governing Board
meetings; not required for Basin Board meetings)
APPROVAL SIGNATURE REQUIRED: Basin Board Chairman Ex-officio or Governing
Board Chairman or Vice Chairman
· TRA VELER: Executive Director (required for travel outside the District boundaries and to
attend conferences or conventions)
APPROVAL SIGNATURE REQUIRED: Governing Board Chairman or Vice Chairman
· TRA VELER: Assistant Executive Director
APPROV AL SIGNATURE REQUIRED: Executive Director
PROCEDURE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
NUMBER: 13-5 PAGE: 5 of 10
TITLE: TRA VEL
SECTIONIDEPARTfEN): ACCOI!r~~!?,..~.:!,NANCIAL REPORTING/FINANCE
APPROVED: V~ q ~ DATE: 08/30/96 SUPERSEDES: 13-5 Dated 06/01/96
SIGNATURES REQUIRED FOR TRAVEL AUTHORIZATION (continued):
. TRA VELER: Deputy Executive Directors, General Counsel and Inspector General
APPROVAL ~IGNA TURE REQUIRED: Executive Director or Assistant Executive Director
. TRAVELER: Attorneys
APPROVAL SIGNATURE REQUIRED: General Counsel
. TRAVELER: Directors
APPROVAL SIGNATURE REQUIRED: Deputy Executive Directors
. TRA VELER: Employees (outside the state)
APPROV AL SIGNATURE REQUIRED: Supervisors and Department Directors, and Deputy
Executive Directors or General Counsel, and Assistant Executive Director or his designee.
. TRAVELER: Employees (within state outside District or to conferences or conventions)
APPROVAL SIGNATURE REQUIRED: Supervisors and Department Directors and Deputy
Executive Directors or General Counsel
. TRA VELER: Employees (inside District.DQ! to conferences or conventions)
APPROVAL SIGNATURE REQUIRED: Supervisors and Department Directors or designee
. TRA VELER: Advisors and Consultants
APPROVAL SIGNATURE REQUIRED: Deputy Executive Directors
. TRA VELER: Advisory Committee Members
APPROVAL SIGNATURE REQUIRED: Executive Director or designee
. TR..-\ VELER: Employment Candidates
APPROVAL SIGNATURE REQUIRED: Department Director after coordination with
Human Resources
TRA VEL VOUCHER: A Travel Voucher form should be completed immediately upon return
from a scheduled travel period to verify all related expenses.
A travel voucher form must be submitted to Accounts Payable within three working days of return
from a travel period when "Advance Travel Payment" has been received.
If no "Advance Travel Payment" has been received, a travel voucher form must be submitted to
Accounts Payable within thirty days of returning from a travel period.
PROCEDURE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
NUMBER: 13-5 PAGE: 6 of l6
TITLE: TRA VEL
SECTION/DEPA
APPROVED:
TING & FINANCIAL REPORTING/FINANCE
FECTIVE DATE: 08130/96 SUPERSEDES: 13-5 Dated 06/01196
TRAVEL VOUCHER (continued):
The pre-printed travel voucher form must be typed or completed in ink and authorization documents
(i.e., copies of travel authorization form, agenda. registration form. etc.) must be attached. Blanket
travel authorization forms on file in Finance must be referenced on the Travel Voucher by providing
the T A-!l!N//.'?I.
· Each one-way trip must be entered on a separate line of the Travel Voucher. The point of origin
(from) and destination (to) must be indicated.
· The first "leg" (one-way trip) of travel period must include the actual time departed from the
point of origin and the last "leg" of that travel period must show the time returned and location
of final destination. Hour of departure and hour of return are required for all travel periods.
Continuous travel periods would require recording the time at the beginning of the first "leg" and
the time at completion of the final "leg."
· Continuous travel between various destinations must be detailed on the Travel Voucher. Each
"leg" of continuous travel will include a point of origin, destination and associated explanation
of public purpose.
· The public purpose requirements must be defined on the Travel Voucher by indicating topic of
a meeting (i.e., Meeting on SWIM Issues, Meeting with Deputy Director), type of conference
or convention (i.e., GFOA Conference, A WW A Conference), purpose of an event (i.e., ribbon
cutting for service office), etc.
Governing and Basin Board members may elect to submit Travel Vouchers quarterly.
VICINITY l\ULEAGE: Vicinity mileage represents miles driven after arrival at and departure
from a point of destination to another point within the same city only when necessary to conduct
official business during the period considered "vicinity" travel. Vicinity mileage must be reported
separately on the Travel Voucher form and an explanation must be included to justify public
purpose. Report date, destination, public purpose, and beginning and ending odometer readings
(Auto Miles Code "2") on Travel Voucher to provide the required documentation.
"Odometer Mileage To/From Destination" (Auto Miles Code '~3") is not considered vicinity mileage
(see AUTO EXPENSES for reporting requirements).
SIGNATURES REQUIRED FOR TRAVEL VOUCHER: The traveler must sign the form in
ink and secure the appropriate approval authority signatures as indicated. No one may exercise
signature authority for himself or herself; rather, approval of a higher level of authority must be
obtained.
PROCEDURE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
TITLE: TRA VEL
SECTIONIDEP A
APPROVED:
NUMBER: 13-5 PAGE: 7 of 16
ING & FINA.J.~ClAL REPORTING/FINANCE
FECTIVE DATE: 08/30/96 SUPERSEDES: 13-5 Dated 06/01/96
SIGNATURES REQUIRED FOR TRAVEL VOUCHER (continued):
· TRA VELER: Governing Board and Basin Board members and Executive Director
APPROVAL SIGNATURE REQUIRED: ~raveleris only signature required except as stated
in the Board Policy when prior approval is required
· TRAVELER: Assistant Executive Director
APPROVAL SIGNATURE REQUIRED: Executive Director
· TRA VELER: Deputy Executive Directors, General Counsel and Inspector General
APPROVAL SIGNATURE REQUIRED: Assistant Executive Director
. TRA VELER: Attorneys
APPROVAL SIGNATURE REQUIRED: General Counselor Senior Supervising Attorneys
. TRAVELER: Directors
APPROVAL SIGNATURE REQUIRED: Deputy Executive Directors
. TRA VELER: Employees
APPROVAL SIGNATURE REQUIRED: Supervisors and/or Managers and Department
Directors or designee
. TRA VELER: Advisors and Consultants
APPROVAL SIGNATURE REQUIRED: Deputy Executive Director
. TRA VELER: Advisory Committee Members
APPROVAL SIGNATURE REQUIRED: Executive Director or designee
· TRAVELER: Employment Candidates
APPROV AL SIGNATURE REQUIRED: Department Directors upon coordination with
Human Resources
ACCOUNT CODING: All travel forms relating to a specific travel period must bear the same
accounting data to properly identify the traveler's department, section, public purpose and location
as well as the fund and account to be charged.
PROCEDURE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
TITLE: TRAVEL
SECTIONlDEPAR~. El T: A
APPROVED: ~~
NUMBER: 13-5 PAGE: 8 of 16
TING & FINANCIAL REPORTING/FINANCE
FECTIVE DATE: 08/30/96 SUPERSEDES: 13-5 Dated 06/01196
CLASSES OF TRAVEL:
Class A and B travel shall include any assignment on official District business away from official
headquarters when it is considered reasonable and necessary to stay overnight and for which travel
expenses are approved.
Class A Continuous travel of 24 hours or more away from official headquarters and away from
home overnight. This is calculated based on four equal quarters of six hours each which
shall be a calendar day (midnight to midnight).
Class B Continuous travel of less that 24 hours which involves overnight absence from official
headquarters and away from home overnight. This is calculated based on 6-hour cycles
beginning at the hour of departure.
Class C Short or day-time trips where the traveler is not away from .official headquarters
overnight or when travel occurs during evening hours due to special assignment to
conduct District business.
PER DIEM: (Relates to Class A or B Travel Only)
(1) A flat rate up to $50 per day ($12.50 per quarter day) requiring no receipts for rooms or meals,
or
(2) Reimbursement for the actual lodging cost for single occupancy to be substantiated by paid bills,
.as well as the authorized meal allowance rates described below. When lodging or meals are
provided at a state institution, the traveler shall be reimbursed only for the actual expense of
lodging or meals not to exceed the maximum allowances.
or
(3) Two or more District employees electing to share a room while traveling under Class A or B
travel status must elect the same per diem method of reimbursement (1) or (2) as described
above. If reimbursement option (2) is elected, only the actual cost of the room as well as the
authorized meal allowances shall be reimbursed.
or
(4) In the case of foreign travel, the traveler may choose the State per diem rate as stated above pr
the foreign travel per diem rate as authorized by Section 112.061(3)(e), Florida Statutes.
To be eligible for per diem or any travel expense allowances, the tra"el must be authorized by the
appropriate approval authority and must meet the public purpose requirement.
PROCEDURE
SOUTHWEST FLORIDA WATER MANACEMENT DISTRICT
NUMBER: 13-5 PAGE: 9 of 10
TITLE: TRAVEL
SECTIONIDEP A
APPROVED:
ACCOUNTING & FINANCIAL REPORTINGIFINANCE
EFFECTIVE DATE: 08/30/96 SUPERSEDES: 13-5 Dated 06/01/96
MEAL ALLOWANCE RATES: (Relates to Class C Travel)
To Receive Must Depart Must Return
Payment For: Prior To: A fier Allowance
Breakfast 6 a.m. 8 a.m. $3
Lunch 12 noon 2 p.m. $6
. Dinner 6 p.m. 8 p.m. $12
Meal allowances will be paid to persons in Class C Travel status when participating in scheduled
public meetings. seminars, workshops, special assignments or other official business which occurs
outside the normal work assignment of a traveler.
Field staff shall only receive meal allowance(s) when an assignment requires overtime status since
their normal work assignment is "in the field."
In compliance with Internal Revenue Service, Publication 15, Circular E, Employer's Tax Guide,
Class C meal allowance reimbursements are subjecrto consideration as income for tax purposes.
When a conference or convention registration fee includes meals, the traveler will not be reimbursed
for the meals being provided. If the program for a conference or convention states that breakfast,
lunch or dinner is included in the fee, the traveler is expected to receive that meal without
reimbursement. (Continental breakfast is considered a breakfast and is not reimbursable when
provided. Brunch will be considered at the lunch allowance rate.) Reimbursement for meal expense
will be the appropriate meal allowance rate regardless of the actual cost of the meal. The traveler
must absorb any cost above the meal allowance amount. Tips will not be reimbursed.
AUTO EXPENSES: Mileage will be reimbursed at the rate approved by the State legislature for
the round trip from the traveler's point of origin to point of destination when the traveler is
authorized to use his or her own personal vehicle for official District business. The following
guidelines apply:
. It is recommended that a District pool vehicle be used for all District travel unless one is not
available or use of a personal vehicle would be more efficient or cost effective. Use of a
personal vehicle shall be authorized by the traveler's Director as deemed appropriate.
. All mileage claimed must be by a usually traveled route from the point of origin to the point of
destination. Chapter 112.061 (7)(a), Florida Statutes, states, "All travel must be by a usually
traveled route. In case a person travels by an indirect route for his own convenience, any extra
costs shall be borne by the traveler; and reimbursement for expenses shall be based only on such
charges as have been incurred by a usually traveled route."
PROCEDURE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
NUMBER: 13-5 PAGE: 10 of 16
TITLE: TRA VEL
SECTIONIDE:P ART
APPROVED:
TINa & FINANCIAL REPORTING/FINANCE
F ECTIVE DATE: 08/30/96 SUPERSEDES: 13-5 Dated 06/01/96
AUTO EXPENSES (continued):
. Whenever the point of origin and point of destination are within two different city limits
indicated on the Horida Deparnnent of Transportation official transportatjon map. mileage shall
be determined by using the Official Highway Mileage chart (Exhibit A), which provides the
computed distance from the "town" of origin to the "town" of destination, not actual odometer
readings. If either town/city does not appear on the chart, or when involved in vicinity travel,
mileage should be shown by actual odometer readings. Whenever employees travel between
District service offices, mileage shall be determined by using the District Mileage Chart
(Exhibit B).
. F or all continuous travel trips reporting the employee's home as the point of origin (departure
point), the allowable mileage from the point of origin (employee's home) to the fIrst work stop
shall be the lesser of the actual odometer mileage or the distance from the employee's offic~al
headquarters to hislher first work stop.
. For all continuous travel trips reporting the employee's home as a final destination, the allowable
mileage from the last work stop to the final destination (employee's home) shall be the lesser of
the actual odometer mileage or the distance from the employee's last work stop to hislher official
headquarters.
. Reimbursement for expenditures relating to the operation, maintenance and ownership of a
personal vehicle, other than mileage is not pennitted.
. Two round trips to an airport may be approved if it is determined to be more economical than
one round trip plus the airport parking fee for the personal vehicle during the scheduled traveL
AUTOMOBILE RENTALS: Each Governing Board member, the Executive Director, Assistant
Executive Director, Deputy Executive Director, General Counsel, attorneys and other individuals
authorized by the Governing Board or Executive Director may be supplied a Rental Agency Central
Billing Credit Card for their use while on District business. Purchasing will order and distribute the
cards after receiving an approved Credit Cards/K.eys Request form from the authorized individuals.
An employee who is required to use a rental auto, but has not been assigned an auto credit card, may
request a Rental Agency One Trip Travel Order (O.T.T.O.). The O.T.T.O. is a substitute for an auto
credit card to be used only once. Travelers may request the O.T.T.O. by submitting a memo to
Purchasing with a copy their fully executed Travel Authorization form attached.
PROCEDURE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
NUMBER: 13-5 PAGE: II of f6
TITLE: TRA VEL
SECTIONIDEPA~Tl
APPROVED:
ACCOUNTING & FINANCIAL REPORTING/FINANCE
EFFECTIVE DATE: 08/30/96 SUPERSEDES: 13-5 Dated 06/01/96
AUTOMOBILE RENTALS (continued):
The credit card and O.T.T.O. are provided by the rental agency as part of its agreement with the State
of Florida. Individuals using a credit card or a.T.T.O. are to ensure that the proper. discount is
applied., that no sales tax is charged, and that the most economical type of vehicle to appropriately
accommodate the travel needs is requested.
Class
l(A)
2(B)
3(C)
4(E)
5 (V)
Vehicle Size
Sub-Compact
Compact
Intermediate
Full Size 4/dr
Mini-Van
Code
ECAR
CDAR
IDAR
FDAR
MVAN
AIR TRAVEL: It is the responsibility of the scheduling department to determine the most
economical method of travel prior to making reservations. Reservations may not be made until
appropriate travel authorization requirements have been met. The District's contract Travel
Arrangement Services provider should be utilized exclusively for requesting estimates and booking
flights unless substantial savings can be realized by utilizing another source. The respective
department is responsible for making, changing and/or cancelling reservations. All commercial
flights will be coach class unless not available.
Air Travel Cards are credit cards accepted by most major airlines for flights limited to North
America. These cards are ordered., assigned and distributed by Purchasing. Use Credit Cards/Keys
Request fonn to request an air travel carel. Normally, these cards are only issued to Governing Board
members, the Executive Director, Assistant Executive Director, Deputy Executive Directors, General
Counsel, Directors and Attorneys. Other staff may request air travel cards only after obtaining
authorization from the Executive Director.
Travelers must retain the passenger receipt from the used airline ticket (last page of ticket). Upon
return to the District, this receipt must be forwarded to Accounts Payable within three business days
with the traveler's signature and appropriate account coding on the copy.
CHARTER FLIGHT SERVICE: This service is to provide specific transportation to attend
meetings, etc. in order to conduct District business (overflights are excluded from this procedure).
Requests for Governing and/or Basin Board members, Executive Director. Assistant Executive
Director, Deputy Executive Directors and General Counsel charter flights will be arranged through
the Executive Department after receiving approval as stated in the Policy. The use of charter flights
by staff members should he an exception and must be authorized by the Executive Director. A
requisition (RX) must be entered into the financial system with the flight schedule infonnation in
order for a purchase order to be processed.
PROCEDURE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
TITLE: TRA VEL
SECT10NIDEP AR
APPROVED:
NUMBER: 13-5 PAGE: 12 of 16
TING & FINANCIAL REPORTING/FINANCE
FECT1VE DATE: 08/30/96 SUPERSEDES: 13-5 Dated 06/01196
CHARTER FLIGHT SERVICE (continued):
Purchasing will process the request in accordance with Board Policy 150-1 and District Procedure
15-:1 governing procurement practices, which includes contracting for services with an appropriate
charter flight service, obtaining the required services at the best responsible price (consistent with
trip requirements and safety), and cancelling/changing the services requested upon receipt of
notification from the requesting department. Emergency arrangements may be made directly with
Purchasing who will then notify the Executive Department and request preparation of the required
documents.
Under normal circwnstances, payment of or reimbursement for travel by private or company-owned
or charter plane shall be no greater. than that allowed for commercial (coach class) air travel rate for
equivalent distance.
HOTELIMOTEL ACCOMMODATIONS: Lodging expense is reimbursable to authorized
District travelers requiring overnight absence away from official headquarters and home under
Class A or B travel. The traveler may not receive reimbursement for lodging within the local area
unless authorized by the Deputy Executive Director of Management Services.
In order to achieve a cost savings to the District, the District may contract directly with the
hoteVmotel.
On occasions when the traveler's flight schedule or ending time of a conference prevents returning
home by a reasonable hour, the Department Director must determine whether an additional overnight
accommodation is warranted.
EMERGENCY EXPENSES: Emergency expenses that are not related to travel should not appear
on the Travel Voucher. Paid invoice or receipt for such expenses must be submitted for
reimbursement through petty cash or, if over $25, by submitting a check request to Accounts
Payable.
OTHER EXPENSES: When expenses are incidental to travel, receipts shall be attached to the
Travel V oQcher and explained briefly on the form or an attached memorandum. Receipts are
required in all cases except when receipts are not possible (i.e., parking meters). An explanation
must be included to explain when no receipt is available. If proof of payment or explanation is not
submitted, reimbursement cannot be authorized.
PROCEDURE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
NUMBER: 13-5 PAGE: 13 of 16
TITLE: TRAVEL
SECTIONJDEPAR~. E. : ACC
APPROVED,: U~ .
TING & FINANCIAL REPORTINGIFINANCE
ECTIVE DATE: 08/30/96 SUPERSEDES: 13-5 Dated 06/01/96
OTHER EXPENSES (continued):
Other authorized expenses include:
1.. Tolls for road, bridge. ferry, etc. (receipts (Cquired when available)
2. Parking and storage fees (receipts required -- except meter parking)
3. Long distance telephone charges * for business purposes (receipts required - except when coin operated
devices are used)
4. Nominal telephone expenses. for business purposes (receipts required -- except when coin operated
devices are used) ,
5. Taxi fare or other similar transportation costs associated with attending business functions or
going to (from) the hotel (receipt required)
6. Conference or convention registration fee paid directly by the traveler while attending a
conference or convention serving the public purpose on behalf of the District (receipt required)
7. State sales tax paid directly by the traveler on purchases directly related to District business
(receipt required)
. Expla1Ultlon memo attadtcd to Travel Voucher must identify public purpose a/each call/or which re;mbunemenl is requested.
Expenses not reimbursable are:
1. Tips or gratuities
2. Personal telephone calls
3. Excess baggage charges unless charges are for District equipment
Lost or missing receipts will require a statement signed by the traveler with Department Director's
approval in order to receive reimbursement.
Other travel expenses not detailed in the Procedure shall be handled by exception with Deputy
Executive Director's approval.
TRA VEL ADV A.1'iCES: Advance payment for official travel may be authorized by the Executive
Director or designee for Class A or B travel when the traveler anticipates substantial travel expenses
(i.e., lodging, meals, parking) and requests funds to cover the associated travel costs. Travel
advances will not be authorized for Class C travel expenses. The minimum travel advance amount
is $50. The maximwn travel advance shall not exceed 80 percent of the estimated cost for official
travel excluding any payments made directly by the District. The travel advance will generally be
made to the traveler on the Thursday prior to hislher departure.
Advance payment (or the traveler's credit card authorization) for one night's lodging is usually
required to guarantee a reservation if the traveler will arrive after 6 p.m. and may be required to
reserve a room at a preferred group rate. The District may reimburse this one night guarantee as an
advance to the traveler if the traveler does not provide a credit card authorization. The advance, if
required, will be made to the traveler prior to the due date established by the hoteUmotel.
PROCEDURE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
TITLE:. TRA VEL
SECTIONIDEP ART
APPROVED:
NUMBER: 13-5 PAGE: 14 of 16
ACCOUNTING & FINANCIAL REPORTING/FINANCE
EFFECTIVE DATE: 08/30/96 SUPERSEDES: 13-5 Dated 06/01196
TRAVEL AnV ANCES (continued):
As soon as possible after the employee learns of a travel assignment, and an advance is desired, the
employee should complete a Travd Authorization form and mark the "Advance Travel Payment
Requested" section. The request must be approved by the employee's Department Director before
payment can be processed.
. Within three working days after returning to the District, the traveler who received a travel advance
is required to submit a completed Travel Voucher. The amount of the travel advance is to be
deducted from the travel expenses claimed and any excess travel advance amount must be
reimbursed to t4e District when submitting the Travel Voucher.
CONTINUOUS TRA VEL STATUS: Those employees on continuous travel status may receive
a continuous travel advance in an amount not to exceed 80 percent of expected travel expenses for
a two-week travel period. Continuous travelers are defined as employees who routinely travel
overnight. These employees on continuous travel status must complete a Travel Voucher on a
weekly basis to document their actual travel expenses. If an employee is no longer on continuous
travel status, any continuous travel advance amount in excess of actual expenses must be refunded
to the District within three business days.
The Executive Director may modify or interpret this Procedure.
PROCEDURE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
TITLE: TRA VEL
SECTlONIDEP ART
APPROVED:
NUMBER: 13-5 PAGE: 15 ofl6
ING & FINANCIAL REPORTING/FINANCE
F ECTIVE DATE: 08/30/96 SUPERSEDES: 13-5 Dated 06/01/96
EXHIBIT A
OFFICIAL IDGHWAY MILEAGE CHART
Whenever the point of qrigin and point of destination are within two different city limits indicated
on the Florida Department of Transportation official transportation map, mileage stiaIl be determined
by using the Official Highway Mileage chart providing the computed distance from the "town" of
origin to the "town" of destination, not actual odometer readings.
To use the mileage chart, determine the town of origin and town of destination. Locate both on
chart. Place ruler along step beneath town appearing closest to the right. F allow across to
intersecting column beneath town appearing closest to. the left. The number at the intersection
represents the one-way mileage between the two towns. This is the mileage to be reported when
traveling between the city limits oftwci cities or towns appearing on the mileage chart.
EXAMPLE: City of Tampa to City of St. Petersburg = 20 miles
NOTE: This "Official Highway Mileage" chart is printed on the current Florida Official
Transportation Map which is available in each Department.
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6,11 233 6:s 2011
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... 111I . 211 JII
11 ,. '.. .,.
PROCEDURE
SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT
TITLE: TRAVEL
SECTIONIDEP AR
APPROVED:
NUMBER: 13-5 PAGE: 16 of 16
TING & FINANCIAL REPORTING/FINANCE
FECTIVE DATE: 08/30/96 SUPERSEDES: 13-5 Dated 06/01/96
EXHIBIT B
DISTRICT MILEAGE CHART
Documented Mileage for Most Direct Route
Between Service Offices
Headquarters/B roo ksville Inverness Service Office 30 miles.
. i':-.." _"'.
.,....~,. ". ~':"."
Headquarters/Brooksville Bartow Service Office 62 iniI' :::."
. -.~~..!:~\
., ";. .... ~_""_:~':"'.
Headquarters/BrooksvilIe Venice Service Office 120iiiiles-'~~:
Headquarters/Brooksville Tampa Service Office 42 niil~='~
Tampa SerVice Office Inverness Service Office 72 miles.'
Tampa Service Office Bartow Service Office 41 miles
Tampa Service Office Venice Service Office 74 miles .
-
81 rriH:''i~
.. . "~7-"
. .". ' --iI( ~.
Bartow Service Office Venice Service Office 91 DiiI~.~.?
Venice Service Office Inverness Service Office . 15~'~"':
· These miles were determined by combining the connecting points for which miles have been documented.
Bartow Service Office
Inverness Service Office
Three of the five District service offices are not located within the limits of a' city. Therefore, the
mileage to these service offices cannot be determined using the Official Highway Mileage chart.
These service offices are called: Brooksville Headquarters. Tampa Service Office and Venice
Service Office.
The documented mileage between service offices as listed in the above chart shall be used whenever
a District traveler is traveling between District service offices. If there are extenuating or unforeseen
circumstances, such as a detour, which require the District traveler to take another longer route, an
explanation as to why the mileage reported is greater than the documented mileage on the above
chart must be included with the traveler's submitted Travel Voucher and approved by the authorized
signers.
YThe mileage between the Bartow and Inverness service offices reflects the Official Highway Mileage chart
. miles since these two service offices are located within the ci limits.
'" Traveler:
S.S. Number
TRAVEL PERIOD
From: Thru:
LIST ALL TRAVEL-RELATED EXPENSES
BILLED DIRECTLY TO OR PREPAID BY
THE DISTRICT
S LODGING
REGISTRATION
AIRLINE
AUTO RENTAL
OTHER:
$ TOTAL
. NEW EMPLOYEES:
Fll8lllme submission, please provide home address:
OISlrbUllon: Original - Accounts Pavable
Copy - Deparlment Fila
Southwest Florida Water Management District
TRAVEL VOUCHER
Official Station:
......... ....- ......... ...Id
.............M ............tsl
.............M ...........14
.............M ............~
...... ....... M .............~
... .......... M ......... ...~I
AUTO MilES CODES: TOTALS --+
1 = Map/Chart Mileage
2 .. Vicinity Mileage
3 = Odometer Mileage TolFrom Destination
$
$ +$ +$ +$
=$
OTHER CODES:
A .. Parking/Storage
B = Telephone
C .. Taxi Fare
o .. Tolls
E .. lodging
$ $
. MInus Cash Advance:
All RECEIPTS SUBSTANTIATING
REIMBURSABLE EXPENSES MUST
BE ATTACHED TO THIS VOUCHER.
'"' Total Amount Due Employee:
OR - Total Amount Due District:
[hereby cerlify or oJfirm Ihatthe above expehses were actually incurred
.by me as necessary travel expenses in the performance of my official
duties; allendance at a conference or convention was directly related to
official duties of the agency; any meals or lodging included in a
conference or convenlion registration fee have been deducted from this
travel claim,' and Ihat lhis claim is true and correct in every material
mailer and same conforms in every respect Wilh the requirements of
Section 112.061, Florida Stalutes.
(Signature of Travelsr)
/
(Da/e) .
/
Page _of -.,....,.._
F .. Reglstrallon Fees
G .. Auto Renlal
H .. Airline
I .. Other
,..
...
"\
+- EXPENSES THIS PERIOD
CHECK NO.:
Authorized by Blanket
Travel Authorization Number
TA-l I I I I I
Pursuant 10 Section J 12.06[ (3) (a). Florida Statutes. r hereby
certify or affirm Ihat to the best of my knowledge the above travel
was on official business of the Southwest Florida Water
Managemeill District and was performed for the purpose(s)
staled above.
Approvedfor payment by:
/
/