WEED AND SEED SPECIAL INITIATIVE PROGRAM
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AGREEMENT ()
THIS AGREEMENT is made and entered into on the .;2Jd' day of p~
1998, by and between Career Options of Pinellas, Inc., hereinafter ref~rred to as the
"Contractor", and the City of Clearwater, Florida, a municipal corporation, hereinafter
referred to as the "City", hereby incorporates by reference the City of Clearwater's
"Standard Requirements for Requests for Proposals"; Exhibit A - Insurance
Requirements; and Exhibit B - Scope of Services.
WITNESSETH:
WHEREAS, the City has been awarded a grant from the Executive Office of
Weed and Seed, U. S. Department of Justice, in the amount of $50,000 to provide for a
Special Initiative Program for Jobs for At Risk Youth and Adults; and
WHEREAS, the Contractor has agreed to design, implement, and administer the
Special Initiative Program for the City;
NOW THEREFORE, in consideration of the promises and the mutual covenants
contained in the Agreement, the Contractor and City hereby agree as follows:
1. TERM.
This Agreement shall Commence on the 1 st day of January, 1999 and shall
terminate on the 31st day of December, 1999, unless earlier terminated by either party
hereto. Either party may terminate this Agreement upon thirty (30) days prior written
notice.
2. CONTRACTOR'S SERVICES.
The Contractor shall furnish all material and perform all of the work for
administration and implementation of the Weed and Seed Special Initiative - Jobs for At
Risk Youth and Adults per the attached Scope of Services (Exhibit B).
3. TARGET POPULATION FOR THE SPECIAL INITIATIVE PROGRAM.
This program shall be designed for At Risk Youth (youth ages 16 - 21 "at risk" of
dropping out or already dropped out of school) and Adults. "At risk youth" is defined by
the Pinellas County School Board as students possessing two or more of the following:
GPA 1.5 or lower, low stanines on standardized tests, retention, discipline problems
and suspension, attendance problems and truancy, enrollment discontinuities, eligibility
for Exceptional Education Program, involvement with social service agencies, frequent
and/or extended health problems, low or inappropriate self-esteem, and excessively
stressful home life.
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4. CONSIDERATION.
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Upon execution of this Agreement by all parties, the City will pay all costs
associated with the implementation of the program, including staffing and
administrative expenses. Beginning the first of January, 1999, the City will pay the
Contractor a quarterly fee in the amount of $12,500 for each quarter through
December, 1999. The City's maximum liability under this contract shall not exceed
$50,000 - the total amount of the grant.
5. THE WAIVER.
Failure to invoke any right, condition, or covenant in this Agreement by either party
shall not be deemed to imply or constitute a waiver of any rights, condition, or covenant
and neither party may rely on such failure.
6. NOTICE.
Any notice or communication permitted or required by the Agreement shall be
deemed effective when personally delivered or deposited, postage prepaid, in the first
class mail of the United States properly addressed to the appropriate party at the
address set forth below:
A. NOTICES TO CONTRACTOR:
Mail to:
Dianne S. Cox, Executive Director
Career Options of Pinellas, Inc.
13770 58th Street North, Suite 312
Clearwater, FL 34620
B. NOTICES TO CITY:
Mail to:
Sid Klein, Chief of Police
Clearwater Police Department
645 Pierce Street
Clearwater, FL 33756
7. ENFORCEABILITY.
With a copy to:
Phyllis Burch, Center Director
Career Options of Pinellas, Inc.
1100 Cleveland Street, Suite 400
Clearwater, FL 33755
With a copy to:
City Attorney's Office
City of Clearwater
PO Box 4748
Clearwater, FL 33758
If any provision of the Agreement is held by a court of competent jurisdiction to be
unenforceable, the remainder of the Agreement shall remain in full force and effect and
shall in no way be impaired.
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8. ENTIRE AGREEMENT AND AMENDMENTS.
This Agreement constitutes the entire agreement of the parties with regard to the
subject matter hereof, and replaces and supersedes all other agreements of
. understandings, whether written or oral. No amendment or extension of the Agreement
shall be binding unless in writing and signed by both parties.
9. BINDING EFFECT, ASSIGNMENT.
This Agreement shall be binding upon and shall inure to the benefit of the
Contractor and the City. Nothing in this Agreement shall be construed to permit the
assignment by the Contractor of any of its rights or obligations hereunder, as such
assignment is expressly prohibited without the prior written consent of the City.
10. GOVERNING LAW, SEVERABILITY.
In the performance of the Agreement, each party shall comply with all applicable
federal, state and local laws, rules, ordinances and regulations. This Agreement shall
be governed by the laws of the State of Florida. The invalidity or unenforceability of
any provision of this Agreement shall not affect the validity or enforceability of any
other provision.
In witness whereof, the parties hereto have set their hands and seals on the date
first above written.
:~TY ~LEARWATER, FLORIDA
Michael J. Roberto, City Manager
Approved as to form:
A
Attest:
~fldLr1~CtaL
U0 C~nt a . Goudeau ...... . .
o City Clerk .' ..
CAREER OPTIONS OF PINELLAS,
INC.
By ~ -J, cr
Dianne S. Cox, Executive Director
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EXHIBIT A
INSURANCE REQUIREMENTS
Tbe bidder will procure and maintain the fOllo"inl iDJurante covenle:
I. Works' Compensation and Employen' LiabiJity-the bidder shan procure and maintain ror
the lire or this purcbase order. Worken' Compensatioa Insurance covering all employea with
limits meeting all applicable state and federal Jaws. This coverage shaU include Employers'
Liability with limits meetiJl& an applicable state aad federal laws.
2. Ceneral Liability-The bidder sball procure aDd maiataia for tbe life of tbis purchae order.
Cenenl Liability lasuraace. This coye,...e sJaaU be oa .. 'Occurreace' basis aad shall iaclude:
Premises aad OpcratioDJ; ladepeadeaa Coah'lldOn; Products aad Complete Operations and
Contractual Liability. Coverage shan be DO more resarieaiYe than the latest edition of tbe
Commercial Geaenl LiabWty policies of tile lasaruce 5erYic:cs omce.
Tbis policy sball provide coverace for dea' bodily iajary, penaul iajary or property damace
that tould arise directly or iadlRCtly from the perfonaaace of tIIis purthase order.
The minimum limits at coverage shaD be ssoo.OOO per Occurrence CombiDed Sialle Limit for
Bodily Injury Liability ad Property Osmqe LiabiUty.
The City shan be iadaded ad identified U aD AddWaaal Ias1Ired aader tile policy certificate
of insuraace.
3. Business Automobile Liability-The Bidder sball procure aad maiaraia, for the Ille or tile
purchae order. Buiaas Automobile Liability Iuanace..
The minimum limits 01 coverap sllaD be $300,000 per Occurreace. Com biDed SiD&Ie Limit
for Bodily Injury LiabiUty aad ~ 0..... LlabDlty. This coyence shIn be aD "Any
Auto" type poIky. COYerap sbaD be DO 1D0n nat..idiYe tbaa tile IlteSt editioa or lbe
Business Automobile Pollcies of tile lasaraace Services Omce.
4. lademaity- The bidder sball defead. indemally, sue and bold tile City barmless from aay aad
all claims. suits. Judplots lad liability lor datil, penoaal iajury, bodily iDjury or property
damage arisinl directly or indirectly from performaace of tbis purchase order by bidder,
its employees, subcootncton or assips, iacladiallel.1 rees, coart costs, or otber leea.
espeRses. The bidder IckaowledCes tlaat It Is solei)' responsible for complyinl with tbe terms
or the purcbue order.
5. Supplemental Provisions
a) The iasunDce co\'crap5 aad coDditions alrorded by tbis polity sball not be suspended,
voided, anceled or modified esccpt after tbirty (30) days prior writtea notice by
certified mail return receipt requested bas been pm to the City's Risk Management
Office.
b) Certifkates o(losuraace meetial the specific requind iasurance provisions specified
required insunDce provisions specified within the purchase order sball be forwarded to the
City's Risk Managcmeat Office and approved prior to start of any "ork. Arter revie", the
Certificate will be filed with tbe Purchasing Ornce lIS apart or tbe original purchase order.
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EsbibiC A (coDtiDUed)
c) Receipt and acceptance of a bidder's Certificate of iuurance. or otber similar document.
docs not constitllte acceptaace or approval of amounts or types of coverages wbicb may be
Ins than required by tbe purcbase order.
d) Tbe City may at its option require a copy of tbe bidder's insurance policies.
e) Allinsuraace policies required witb tbis purcbase order sball provide full eovenge
rrom tbe One dollar of exposure ualess otbenrise stipulated. No deductibles will be
ICcepted without prior approyal from the City.
6. Safety and Heahb Requirements
.) Sare and Healtbful Work Eoyironment-It Is the bidder's sole duty to provide sare and
bealthral workiDc conditions to its employees aad tbase or the City on and about the
project site. ne City ass..es ao duty for supervision 01 tbe bidder.
Stop Work Orden- ne City may order tbat tbe work stop If a condition of immediate
danger to City employees. equipmeat or property da.age exists. nts provisioD sban
Dot shift respoDsibility or risk of loss for iajaria or da..age susbiaed from tbe bidder
to tbe City, aad tbe bidder shall remaia solely rapoasible for compliaace witb aU ..rety
requlremeats and lor safety of an penoDI aad property at tbe project site.
c) CompUnce witb s.rety aad Hnltb Recu18dou-ne bidder III.U comply witb tbe
Occupational Safety aad Haltb Admlabtratioa (OSHA), tbc f10rida Departmeat of
labor aad EmpJoyaaeat Secarity aad all otber appropriate fedenJ, state. local replatioDI
or City safety aad bealth standards.
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EXHIBIT B
SCOPE OF SERVICES
Schedule of Program Participants: Enrollment of 6-7 additional program
participants each month, beginning January 1,
1999 and ending December 30, 1999 for a
total of up to 80 program participants over the
course of the grant period
Program Components:
Outreach/Recruitment:
. Program Recruitment: High schools, churches, social service agencies
. Referrals from Coordinating Agencies: WAGES, Jobs & Benefits, Pinellas
County School Board, Police Substations, Clearwater Housing Authority
Information Meetings:
. Educate clients concerning expectations: eligibility and suitability
requirements and documentation, service available, time requirements for
each step in the process, participation requirements, outcome expectations,
and follow along requirements
Application/lnterview (Intake):
. Documentation: Income, barriers, employment status
. Screening process
Career Assessment and Counseling (Week of assessment will be
determined on past work history):
. In depth basic skills assessment (utilizing TABE instruments)
. Vocational aptitude assessment (utilizing SAGE and CAPS instruments), as
needed
. Vocational interest assessment (utilizing COPS, SAGE, Holland Vocational,
Career Decision Making and other instruments), as needed
. Personality preference inventories (i.e., Myers-Briggs, Keirsey Temperament
Sorter), as needed
. Work history analysis
. Self-Reported Social Assessment: budget requirements, family support
issues, and other potential barriers
. Occupational exploration: review of resource books (e.g., Occupational
Outlook Handbook), job shadowing, information interviewing, local labor
market information, training in local market research, as needed and on an
individual basis
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Life Skills Training:
· Work Maturity Issues: punctuality, attendance, appropriate dress,
communication skills
· Vocational exploration, motivation, decision making, self esteem,
nutritional and other skills training to become self-sufficient in making
career choices in productive job search activities, based on need
Job Search Assistance (on going):
· Job search workshop or individualized counseling and training in job seeking
techniques, including resume preparation, networking, answering classified
ads, interviewing skills, and the like.
· Individualized job development applicant interview follow-up by Job
Developer on staff.
Program Outcomes:
· Sixty percent (60%) of program participants completing the classroom
training program of at least one month (96 hours)
· Job placement for sixty percent (60%) of program participants completing the
program within the grant period
· Follow up of program participants after job placement for up to 90 days
Reporting Requirements:
Monthly reports by Career Options' to Clearwater Police Department detailing the
following information:
· program participant information including number enrolled, whether residing
in designated Weed and Seed area, whether meeting "at-risk" criteria, ages
· number and percentage of participants completing the program
. job placement information (counts, percentages, etc.)
· number of hours per client spent in each part of the program
· dates and times of informational/marketing meetings
. samples of marketing materials