SPECIAL INITIATIVE PROGRAM
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AGREEMENT
THIS AGREEMENT is made and entered into on the L- day of January, 1998,
by and between Career Options of Pinellas, Inc., hereinafter referred to as the
"Contractor", and the City of Clearwater, Florida, a municipal corporation, hereinafter
referred to as the "City", hereby incorporates by reference the City of Clearwater's
"Standard Requirements for Requests for Proposals"; Exhibit A - Insurance
Requirements; and Exhibit 8 - Scope of Services.
WITNESSETH:
WHEREAS, the City has been awarded a grant from the Executive Office of
Weed and Seed, U. S. Department of Justice, in the amount of $50,000 to provide for a
Special Initiative Program for Jobs for At Risk Youth; and
WHEREAS, the Contractor has agreed to design, implement, and administer the
Special Initiative Program for the City;
NOW THEREFORE, in consideration of the promises and the mutual covenants
contained in the Agreement, the Contractor and City hereby agree as follows:
1. TERM.
This Agreement shall Commence on the day signed and shall terminate on the 31st
day of December, 1998, unless earlier terminated by either party hereto. Either party
may terminate this Agreement upon thirty (30) days prior written notice. Extension of
the termination day of this contract may be made by written notice and agreement by
both parties to the extension date.
2. CONTRACTOR'S SERVICES.
The Contractor shall furnish all material and perform all of the work for
administration and implementation of the Weed and Seed Special Initiative - Jobs for At
Risk Youth per the attached Scope of Services (Exhibit B).
3. TARGET POPULATION FOR THE SPECIAL INITIATIVE PROGRAM.
This program shall be designed for At Risk Youth (youth ages 16 - 21 "at risk" of
dropping out or already dropped out of school). "At risk" is defined by the Pinellas
County School Board as students possessing two or more of the following: GPA 1.5 or
lower, low stanines on standardized tests, retention, discipline problems and
suspension, attendance problems and truancy, enrollment discontinuities, eligibility for
Exceptional Education Program, involvement with social service agencies, frequent
and/or extended health problems, low or inappropriate self-esteem, and excessively
stressful home life.
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4. CONSIDERATION.
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Upon execution of this Agreement by all parties, the City will pay $10,000 for start-
up and other costs associated with the implementation of the program, including
staffing and administrative expenses. Beginning the first of February, 1998, the City
will pay the Contractor a monthly fee in the amount of $3,636.36 for each month
through December, 1998. The City's maximum liability under this contract shall not
exceed $50,000 - the total amount of the grant.
5. THE WAIVER.
Failure to invoke any right, condition, or covenant in this Agreement by either party
shall not be deemed to imply or constitute a waiver of any rights, condition, or covenant
and neither party may rely on such failure.
6. NOTICE.
Any notice or communication permitted or required by the Agreement shall be
deemed effective when personally delivered or deposited, postage prepaid, in the first
class mail of the United States properly addressed to the appropriate party at the
address set forth below:
A. NOTICES TO CONTRACTOR:
Mail to:
Dianne S. Cox, Executive Director
Career Options of Pinellas, Inc.
13770 58th Street North, Suite 312
Clearwater, FL 34620
B. NOTICES TO CITY:
Mail to:
Sid Klein, Chief of Police
Clearwater Police Department
645 Pierce Street
Clearwater, FL 33756
7. ENFORCEABILITY.
With a copy to:
Phyllis Burch, Center Director
Career Options of Pinellas, Inc.
1100 Cleveland Street, Suite 400
Clearwater, FL 33755
With a copy to:
City Attorney's Office
City of Clearwater
PO Box 4748
Clearwater, FL 33758
If any provision of the Agreement is held by a court of competent jurisdiction to be
unenforceable, the remainder of the Agreement shall remain in full force and effect and
shall in no way be impaired.
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8. ENTIRE AGREEMENT AND AMENDMENTS.
This Agreement constitutes the entire agreement of the parties with regard to the
subject matter hereof, and replaces and supersedes all other agreements of
understandings, whether written or oral. No amendment or extension of the Agreement
shall be binding unless in writing and signed by both parties.
9. BINDING EFFECT, ASSIGNMENT.
This Agreement shall be binding upon and shall inure to the benefit of the
Contractor and the City. Nothing in this Agreement shall be construed to permit the
assignment by the Contractor of any of its rights or obligations hereunder, as such
assignment is expressly prohibited without the prior written consent of the City.
10. GOVERNING LAW,'SEVERABILlTY.
In the performance of the Agreement, each party shall comply with all applicable
federal, state and local laws, rules, ordinances and regulations. This Agreement shall
be governed by the laws of the State of Florida. The invalidity or unenforceability of
any provision of this Agreement shall not affect the validity or enforceability of any
other provision.
In witness whereof, the parties hereto have set their hands and seals on the date
first above written.
CITY~A
By:
Michael J. Roberto, City Manager
Approved as to form and
legal sufficiency:
Attest:
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John Carassas
Assistant City Attorney
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CAREER OPTIONS OF PINELLAS,
INC.~
By: - J-~
Dianne S. Cox, Executive Dir ctor
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EXHIBIT A
INSURANCE REQUIREMENTS
Tile bidder will procure and maintain tbe rollowing insurance coverage:
I. Works' Compensation and Employers' Liability-the bidder shall procure and maintain for
the life of this purcbase order, Workers' CompensatioD InsuraDce covering all employees with
limits meeting all applicable state and rederallaw!. This coverage shall include Employers'
Liability with limits meetiq an applicable state aDd federal laws.
1. CeDeral Liability-The bidder sban procure aad maiDtaiD ror tbe life of tbis purchase order,
Ceneral Liability losuraDCL This coverage sbaD be 00 aD 'Occurrence' basis and shall include:
Premises and Operatioos; ladependeat Contractor!; Products aad Complete Operations and
Contractual Liability. Coverage shan be no more restrictive tban tbe latest edition of tbe
Commercial General Liability policies of tbe lasurance Services Office.
This policy sball provtde eoverace for dea' bodily Iajury, penonl injury or property damace
tbat could arise dl~tJy or indirectly from the performaace of this purcb.. order.
The minimum limits or coverage shan be ~OOO per Occurrence Combiaed SiDl1e Limit for
Bodily Injury Liability aDd Property Damale LiabiUty.
The City shall be iDcluded aad ideDtified as aa AddltioD8llasured UDder tile policy certificate
of insuraace.
3. Business Automobile Liability-The Bidder sball procure aad lIUIintaia, for tbe Iile of the
purcbase order, Business Automobile Liability luuraace.
The miDimum limitl of coverap sbaD be S3OO,ooo per OccumDCL Comblaed Single Umit
for Bodily IDjUry Liability aad Property Da.ap Liability. This coverage sball be ID .. Aay
Auto" type policy. Covenp sball be ao mon ratrictive tbaa the latest editioD of the
Business Automobile Policies of the lasu.....ce Services Ofl"lCe.
4. lademaity- The bidder sUI_ delead. mde.ally, save aDd bold the City harmless from aDY aad
all claims, suits. judgments lad liability for datil. penoaal iDjury, bodily injury or property
damage arising directly or indirectly from performaace of tbis purchase order by bidder,
its employftS. subcoDtncton or assip.. iaciadiag legal fees, court costs, or other Iee-.
expenses. The bidder ackaowledCes tlaat it Is solely responsible for complyiDI "ltb tbe terms
of tbe purchase order.
5. Supplemental Provisions
a) The insurance coveraca aad conditiODS afforded by tbis policy shall Dot be suspended,
voided, canceled or modified eseept after thirty (30) days prior "rinen Dotice by
certified mail return receipt requested bas been given to tbe City's Risk Management
Office.
b) Certificates o(Jnsurance meeting tbe specific required insurance provisions specified
required losuraDee provisions specified within tbe purchase order sbail be rorwarded to the
City's Risk Managemcot Office aad approved prior to start of any "ork. Arter rniew. the
Certificate will be filed with the Purchasing Office as apart or the original purchase order.
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Esbibit A (continued)
c) Receipt and acceptance of a bidder's Certificate of iasunnce. or otber similar document.
does not constitute acceptance or approval of amounts or types of coverages wbich may be
Ins than required by tbe purchasc order.
d) Tbe City may at its option require a copy of the bidder's insurance policies.
e) All iDSunnce policies required witb tbis purcbase order sball provide full covenge
from tbe fint dollar of exposure unless otberwise stipulated. No deductibles wiD be
accepted without prior approval from tbe City.
6. Sarfty Ind Healtb Requinm'l1ts
a) Sare aad Healtbful Work Environment-It is the bidder's sole duty to provide safe and
1a..ltMul workinc conditions to its employees aDd those 01 the City 00 and about the
project site. Tbe City assumes DO duty lor supervision 01 tbe bidder.
Stop Work Orders-- The City may order tbat the work stop ila condition 01 immediate
dlnler to City employees. equipment or property damage exists. This provisioD sbaJJ
not sbift nspoDsibility or risk of loss ror injuries or damage sustaiDed from tbe bidder
to tbe City, and tbe bidder sball remaia solely respoasible for compliaace witb IU .afety
requinments and Cor safety of aU persoDS aad property at tbe project site.
c) Compliance witb SaCety aDd Haltb Rquladou-Th. bidder sball comply witb tbe
Occupatlona' Safety aud Healtb AdmiDistntioo (OSHA), tbe Florida Department of
labor aad Employmeat Security and all o.ber approprillte federal. ltat~ local regulatioDs
or City safety aDd bealtb standards.
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EXHIBIT B
SCOPE OF SERVICES
Schedule of Program Participants: Enrollment of 12 additional program
participants each month, beginning in
February 1998 and ending November 1998 for
a total of 120 program participants over the
course of the grant period
Program Components:
Outreach/Recruitment:
. Program Recruitment: High schools, churches, social service agencies
. Referrals from Coordinating Agencies: WAGES, Jobs & Benefits, Pinellas
County School Board
Information Meetings
. Educate clients concerning expectations: eligibility and suitability
requirements and documentation, service available, time requirements for
each step in the process, participation requirements, outcome expectations,
and follow along requirements
Application/Interview (Intake):
. Documentation: Income, barriers, employment status
. Screening process
Career Assessment and Counseling (One Week):
. In depth basic skills assessment (utilizing TABE instruments)
. Vocational aptitude assessment (utilizing SAGE and CAPS instruments)
. Vocational interest assessment (utilizing COPS, SAGE, Holland Vocational,
Career Decision Making and other instruments)
. Personality preference inventories (Le., Myers-Briggs, Keirsey Temperament
Sorter)
. Work history analysis
. Self-Reported Social Assessment: budget requirements, family support
issues, and other potential barriers
. Occupational exploration: review of resource books (e.g., Occupational
Outlook Handbook), job shadowing, information interviewing, local labor
market information, training in local market research
Life Skills Training! Learning Lab (Two Weeks - may run concurrently)
Life Skills Training
. Work Maturity Issues: punctuality, attendance, appropriate dress,
communication skills
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. Vocational exploration, motivation, decision making, self esteem,
nutritional and other skills training to become self-sufficient in making
career choices in productive job search activities
Learning Lab
. The computer lab is a computer-assisted instructional program designed
to improve self-esteem and employability, and to help adult and youth
learners develop to their fullest potential. This prescriptive program
meets the needs of both the adults and youth learner, whether he or she
needs to learn how to read - beginning at the first grade level - or to
prepare for a successful General Educational Development (GED) test.
. Clearwater's computer lab creates tomorrow's learning environment today
with technology that helps both adult and young adult learners build skills
and enhaf'!ce their employability. The student does not have to be
computer literate to participate in the learning lab.
Job Search Assistance (One Week}
. Job search workshop or individualized counseling and training in job seeking
techniques, including resume preparation, networking, answering classified
ads, interviewing skills, and the like.
. Individualized job development applicant interview follow-up by Job
Developer on staff.
Program Outcomes:
. Sixty percent (60%) of program participants completing the classroom
training program of at least one month (96 hours)
. Job placement for sixty percent (60%) of program participants completing the
program within the grant period
. Follow up of program participants after job placement for up to six months
Reporting Requirements:
Monthly reports by Career Options to Clearwater Police Department detailing the
following information:
~ program participant information including number enrolled, whether
residing in designated Weed and Seed area, whether meeting "at-risk"
criteria, ages
~ number and percentage of participants completing the program
~ job placement information (counts, percentages, etc.)
~ number of hours per client spent in each part of the program
~ dates and times of informational/marketing meetings
~ samples of marketing materials